Agenda - 2023.3.20

AGENDA

CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION

 

Adams Elementary - Board Conference Room

1026 North Adams Street, Carroll, Iowa

March 20, 2023- 5:30 pm

 

Join Zoom Meeting

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Meeting ID: 873 8278 2838

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DISTRICT MISSION STATEMENT:

Inspiring Learning and 

Excellence for All

 

VISION

Carroll Community School District inspires excellence in learning to prepare all students for success.

 

TENTATIVE AGENDA

(Estimated Times)

NOTE: 1)  Audit of Bills - Karen please contact Nicole to set up a time.

 

1.  CALL MEETING TO ORDER (5:30 PM)

 

2.  PUBLIC FORUM (5:30 PM)

  1. Anyone may address the Board during this time.  Under Iowa Code, no Board action 

is possible, however, until an item is listed on the Agenda and posted 24 hours prior 

to the meeting, except for good cause as allowed under Iowa Code

 

3.  ROLL CALL (5:45 PM)

 

4.  APPROVE AGENDA (5:46 PM)

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code)

 

5.  APPROVE AGREEMENT WITH CARROLL EDUCATION (5:47 PM)

ASSOCIATION FOR 2023-2024

 

6. FIELD TRIP - State FFA Convention (6:05 P.M)

 

  7.   DONATIONS (6:07 P.M)

 

 8.   CONSENT AGENDA (6:08 P.M)

1) Items withdrawn from consent agenda

2) Minutes from February 6, 2023, February 27, 2023 and March 6, 2023

3) Bill List  (see enclosed goldenrod and yellow)

Bill List for General Fund 

Bill List: Activity Fund

4)     Administrative Reports

A. Director of Teaching and Learning

B. Fairview Elementary Report

C. Adams Elementary Report

D. Middle School Report

E. High School Report

5)     Agreements

TAP Agreement

University of Northern Iowa Student Teacher Agreement

         Morningside student teacher agreement

      Memorandum of Understanding with RSVP Volunteers

         AEA Purchase agreement, Informational letter 

6) Board Policy Review

Second Reading of Board Policies

514 International Students In Student Foreign Exchange Program

515 Homeless Children and Youth

 

First Reading of Board Policies

517  Student Release During School Hours

518  Open Enrollment Transfers - Procedures as a Receiving District

519  Open Enrollment Transfers - Procedures as a Sending District

521  Student Expression and Student Publications

523  Student Appearance

525  Student Complaints and Grievances

526  Student Lockers

527  Weapons

528  Smoking, Drinking, Drugs

528R1  Smoking, Drinking, Drugs -Regulation

 

Recommendation to Delete the Following Policies

520  Open Enrollment Transfers - Procedures As An Alternative Receiving District

522  Foreign Students

Form accompanying 528R1 - Student Referral to New Opportunities

 

7) Job Descriptions

Head Custodian: Carroll High School

Head Custodian: Adams Elementary

      Head Custodian: Fairview Elementary and Middle School

 

9.      PERSONNEL REPORT (5:56 PM)

A. Approvals for Employment - See Personnel Handout

 

10.    ADMINISTRATIVE REPORT (6:00 PM)

  1. Snow make up day plan

  2. Little Tiger’s preschool handbook revisions

  3. FFA Farm Leases for 2023

1. Farm Lease with City of Carroll

2. Farm Lease with James Auen

  3. Farm Lease with Kuemper

4. Farm Lease with Rueters

5. Farm Lease with Region XII 

6. Farm Lease with Region XII (#2)

 

   11.    BUSINESS OFFICE REPORT (6:15 PM)

  1. Present draft of 2023-2024 Certified Budget and Amended FY 23 budget

  2. Set date, time and location for public hearing for certified budget

  3. Capital Outlay

  1. Garden Tractor Bid #1

  2. Garden Tractor Bid #2

                   D.   Consider request to seek bids for bus purchases (3) for the 2024-2025 school year

E.    Consider approval of Local Government Risk Pool Agreement

F.    Budget Reports

 

   12.   CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:45 PM)

IASB Summit on Student Success - April 27, 28

 

   13.    SUGGESTIONS FOR APRIL 17th BOARD MEETING (6:47 PM)

 

   14.    ADJOURNMENT (6:50 PM)

 

ADDENDUM TO THE MARCH 20, 2022, BOARD AGENDA

 

AGENDA ITEM # 2 PUBLIC FORUM

As of March 17th no one has contacted the district with an issue for the board to address.

 

AGENDA ITEM # 5 APPROVE AGREEMENT WITH CARROLL EDUCATION

ASSOCIATION

The board will consider approving the agreement with the Carroll Education Association for 2023-2024.

 

AGENDA ITEM  #6 FIELD TRIP

Brady Eischeid and members of the FFA program would like permission to attend the state FFA convention April 16-18.  If approved they would travel via CCSD Bus from the transportation garage to Ames for the convention.  They are requesting having hotel rooms for Sunday and Monday night.

Letter to Board

Parent Packet

Health Form

 

AGENDA ITEM #7 DONATIONS

  • The Carroll Rivalry Club would like to donate $1,000 to the CHS Golf programs.

  • Kim Reiter would like to donate a new clarinet and a new flute to the CHS band program.  The approximate value is $300 each.

  • Mike McCaffrey would like to donate plaques, with history of the stadium information on them, to be placed at the stadium.

 

AGENDA ITEM # 8 CONSENT AGENDA

1) Items withdrawn from consent agenda

2) Minutes from February 6, 2023, February 27, 2023 and March 6, 2023

3) Bill List  (see enclosed goldenrod and yellow)

Bill List for General Fund 

Bill List: Activity 

4)     Administrative Reports

A. Director of Teaching and Learning

B. Fairview Elementary Report

C. Adams Elementary Report

D. Middle School Report

E. High School Report

5)     Agreements

TAP Agreement

University of Northern Iowa Student Teacher Agreement

         Morningside student teacher agreement

      Memorandum of Understanding with RSVP Volunteers

         AEA Purchase agreement, Informational Letter

6) Board Policy Review

Second Reading of Board Policies

514 International Students In Student Foreign Exchange Program

515 Homeless Children and Youth

 

First Reading of Board Policies

517  Student Release During School Hours

518  Open Enrollment Transfers - Procedures as a Receiving District

519  Open Enrollment Transfers - Procedures as a Sending District

521  Student Expression and Student Publications

523  Student Appearance

525  Student Complaints and Grievances

526  Student Lockers

527  Weapons

528  Smoking, Drinking, Drugs

528R1  Smoking, Drinking, Drugs -Regulation

 

Recommendation to Delete the Following Policies

520  Open Enrollment Transfers - Procedures As An Alternative Receiving District

522  Foreign Students

Form accompanying 528R1 - Student Referral to New Opportunities

 

7)  Job Description

Head Custodian: Carroll High School

Head Custodian: Adams Elementary

      Head Custodian: Fairview Elementary and Middle School

 

AGENDA ITEM # 9 PERSONNEL REPORT

      See Personnel Handout

 

AGENDA ITEM # 10 ADMINISTRATIVE REPORT

  1. Snow make up day plan

      B. Little Tiger’s preschool handbook revisions

      C.  FFA Farm Leases for 2023

1. Farm Lease with City of Carroll

2. Farm Lease with James Auen

  3. Farm Lease with Kuemper

4. Farm Lease with Rueters

5. Farm Lease with Region XII 

6. Farm Lease with Region XII (#2)

 

AGENDA ITEM #11 BUSINESS OFFICE REPORT

 

  1. Present draft of 2023-2024 Certified Budget and Amended FY 23 budget

  2. Set date, time and location for public hearing for certified budget

  3. Capital Outlay

  1. Garden Tractor Bid #1

  2. Garden Tractor Bid #2

      D.   Consider request to seek bids for bus purchases (3) for the 2024-2025 school year

E.    Consider approval of Local Government Risk Pool Agreement

F.    Budget Reports

 

AGENDA ITEM #12 C/A/I

  1.  

 

AGENDA ITEM #13 SUGGESTIONS FOR APRIL 17TH BOARD MEETING

 

AGENDA ITEM #14 ADJOURN