Minutes - 2022.5.23

Minutes

Carroll Community School Board of Directors’ Regular Meeting

May 23, 2022

5:00 PM, Adams Elementary Board Room

1. OPEN PUBLIC HEARING – Board President Cindy Johnson opened the public hearing at 5:00

p.m. regarding the parking lot entrance/exit work to be done at CHS. There were no comments or

questions from the public.

2. CLOSE PUBLIC HEARINGU – Cindy Johnson declared the public hearing closed at 5:02 p.m.

and called the meeting to order

3. PUBLIC FORUM –Casie Forke-Burke addressed the board.

4. ROLL CALL – Board members present: Cindy Johnson (via zoom), Onica Ulveling, Karen

Friedlein, and Duane Horsley (via zoom). Board member Kristen Lundstrom was absent. CCSD

Administrators present: Dr. Casey Berlau, Nicole McCarville, Karinne Tharaldson, Tammie

McKenzie, Jerry Raymond, Crystal Boes and Patrick Rabbitt. Members of the public and media

were also in attendance in person and via Zoom.

5. APPROVE AGENDA – Karen Friedlein moved and Onica Ulveling seconded to approve the

agenda. Motion passed unanimously.

6. PRESENTATIONS – The Carroll FFA Chapter and CHS Paws Dance Team both gave presentations

to the board regarding their activities over the past year.

7. CONSENT AGENDA

A. Minutes from April 21, 2022 and May 2, 2022.

B. Bill List

General Fund $399,757.85

Activity Fund $33,462.58

SAVE Fund $20,084.33

PPEL Fund $51,695.50

Food Service Fund $61,004.80

PPEL Bond $627,400.00

Sales Tax Rev Bond $278,769.10

C. Resignations

1. Jill Grabenbauer wishes to resign from her teacher associate position at Carroll

Middle School. Jill has worked for CCSD for one year.

2. Kelli Schulz wishes to resign from her TLC Curriculum Coordinator position due to

her transfer to the High School Business and Media Manager position.

3. Janie Siepker wishes to resign from her food service worker position effective June

30th. She will help with the Summer Meal program in June. Janie has worked for

CCSD for 8 years.

4. Kristen Tuel wishes to resign from her teacher associate position. Kristen has

worked for CCSD for 2 years.

5. Matthan Kots wishes to resign from his assistant girls and assistant boys swim

coaching positions. Matthan has coached swimming for one year.

6. Jaxon Heinz wishes to resign from the girls' golf position contingent on getting the

boys golf position.

7. Mindy Stout wishes to resign from her Tiger Zone teacher associate position. She

will continue to work in food service.

D. Items withdrawn from Consent Agenda

E. Agreement with SAI for Mentoring and Induction Programs for 2022-2023

F. Consider 3-year agreement with BVU for Student Teachers

G. Agreement with Region XII for FY23

H. Director of Teaching and Learning and Building Principal Reports

I. 2nd reading of Board Policies:

917 - Use of School Facilities by the City of Carroll

917 R1 - Use of School Facilities by the City of Carroll-Regulation

919 -Use of School Facilities/Buses by Law Enforcement Emergency Preparedness Groups

During a Disaster

920 - Use of School Facilities for Camps or Clinics by other than school personnel

921 - Tobacco/Nicotine Free Environment

922 - Public Performances by Students

923 - Money Raising Activities in the Schools

924.1 - Online Fundraising Campaigns - Crowdfunding

926 - Unmanned Aircrafts - Drones

927 - Parent and Family Engagement Policy

928 - District Operation During Public Emergencies

928R1 - District Operation During Public Emergencies - Regulation

J. 1st Reading of the following Board Policies:

813 - Purchasing Policy Code

813R1 - Suspension and Debarment of Vendors and Contractors Procedure

813R2 - Using Federal Funds In Procurement Contracts

814 - Purchase Orders

815 - Approval of Payment for Goods and Services

816 - Disposition of Obsolete Equipment

817 - Lease, Sale, or Disposal of Real Property and Personal Property With a Unit Price Over

$5,000

819 - Payroll Periods

820 - Payroll Deductions

Policies recommended to be deleted:

813E1 - Fraud Reporting Policy

818 - Unpaid Warrants

K. Field Trip

Karen Friedlein moved and Duane Horsley seconded to approve the consent agenda. Motion passed

unanimously.

8. DONATIONS – There were no donations presented for approval

9. PERSONNEL REPORT

RECOMMENDATIONS:

1. Casey Berlau is recommending Amy Collison for the Assistant High School Principal

position. Amy received her master's degree from Truman State University and her

Administration endorsement from University of Northern Iowa. Amy has most recently

worked at the Linn Mar School District where she served as an instructional coach at Oak

Ridge Middle School. Prior to being an instructional coach she was an English Teacher at

Linn-Mar High School. She is excited about the opportunity to join Carroll High School. If

approved, she would receive a contract that begins July 1, 2022 and work 240 days for a

salary of $82,000. Amy would also receive full family health insurance and cell phone

stipend of $25 per month. Approval is recommended contingent upon receipt of a clear

background check.

2. Jerry Raymond and Tammie McKenzie are recommending Christine Pottebaum for the

CHS/CMS Family & Consumer Science position for the 2022-2023 school year. Christine

has a Bachelor's Degree in Human Services and Psychology from Buena Vista University. If

approved Christine would be on the BA step 0 and would receive a salary of $41,586 (Base

of $34,173, TSS $5,819, TSS 594, $1,000 signing bonus). Signing bonus of $1,000 paid

Sept. 2023. Approval is recommended contingent on Christine receiving an approved

verification of work experience for Career and Technology Education Authorization from the

Iowa Board of Educational Examiners and upon receipt of a clear background check.

3. Tammie McKenzie would like to recommend Amy Madsen for the CHS Social Studies

position contingent on her obtaining her conditional licensure for All Socials Studies

endorsement. Amy has spent the past 3 years as the 7th/8th grade Social Studies instructor at

CMS. She will teach Geography, American History, Economics and Psychology. If approved

Amy would be on the MA+30 Step 34 and would receive a salary of $69,533 ($62,625 base +

$5,819 TSS + $1,089 TSS). Approval is recommended.

4. Tammie McKenzie and Jerry Raymond are recommending Tami Meiners for the CHS/CMS

Music position for the 2022-2023 school year. Tami has a Bachelor of Science degree from

Northwest Missouri State University in Music Education. If approved Tami would be on the

BA step 31 and would receive a salary of $71,779 (Base of $55,173, TSS $5,819, TSS 960,

Gr. 9-12 Vocal Music $7,724 and Gr. 7-8 Vocal Music $1,103 and $1,000 signing bonus).

Signing bonus of $1,000 paid Sept. 2023. Approval is recommended contingent upon receipt

of a clear background check.

5. Jerry Raymond is recommending Callie Haupert for the CMS 5th Grade position for the

2022-2023 school year. Callie will be graduating from the University of Northern Iowa with

a Bachelor’s Degree in Elementary Education in May 2022. If approved Callie would be on

the BA step 0 and would receive a salary of $42,586 ($40,586 + $2,000 signing bonus). The

salary will be $41,586 (Base of $34,173, TSS $5,819, TSS 594, $1,000 signing bonus).

Signing bonus of $1,000 paid Sept. 2023. Approval is recommended contingent upon receipt

of a clear background check.

6. Jerry Raymond recommending Renee Friedrichsen and Keli Ballantine for the 5th through

7th grade Summer Skills Teaching positions at Carroll Middle School. These teachers will

provide instruction to students who are not proficient in Reading and/or Math. Dates are May

31-June 3, June 6-9, and June 13-16.

7. Patrick Rabbitt is recommending Ashley Becker for a second grade instructor position.

Ashley has ten years of teaching experience at Odebolt Arthur Battle Creek Ida Grove

Schools. If approved she would be on the BA Lane and Step 11 and would receive $49,167

(Base of $41,624, TSS $5,819, TSS 724, $1,000 signing bonus) Signing bonus of $1,000 paid

Sept. 2023. Approval is recommended contingent upon receipt of a clear background check.

8. Tammie McKenzie would like to recommend Bob Pauk as a curriculum lead for the 22-23

school year. If approved he would receive $5,000 for this position. Approval is

recommended.

9. Randy Bissen is recommending Kaitlynn Kaufman for the head drama sponsor. She has

communication/theater and performing arts background and 3 years of paid experience

working in the Papillion Lavista and Charter Oak Ute school districts. If approved she

would be on Step 4 and would receive $2,582. Approval is recommended.

10. Casey Berlau is recommending a stipend of $2,183 for Craig Rowedder for coaching Jr. High

Track.

11. Randy Bissen is recommending Jaxon Heinz for the boy’s golf position at Carroll. He took

over the girl’s golf program last year so he will have one year paid experience. Jaxon did a

great job leading our girl’s golf program this year. If approved Jaxon would be on Step 1

and would receive $3,485. Approval is recommended

12. Randy Bissen is recommending Josh Lucken for the Audio/Visual Event Manager position.

He will work closely with Kelli Schulz and Randy to help run and manage the livestreaming

at our events. If approved Josh would receive the stipend of $2,594. Approval is

recommended.

13. Randy Bissen is recommending Jake Thompson for a Jr. High Volleyball coaching position.

If approved Jake would be on Step 0 and would receive $1,845. Approval is recommended.

14. Tammie McKenzie is recommending Bill Polking for a high school curriculum lead position

for the 2022-2023 school year. If approved he would receive $5000.

15. Tamie McKenzie is recommending Karen Raymond for a high school curriculum lead

position for the 2022-2023 school year. If approved she would receive $5000.

TRANSFERS:

1. Jodie Guddall will transfer to a Special Education position at Adams Elementary (Gr. 3/4).

2. Nicole Pietig will transfer to a 3rd grade instructor position.

3. Kelli Schulz will transfer to the High School Business and Media Manager position.

4. Bev Schmitt-Kirsch will transfer to a Transitional Kindergarten position.

Karen Friedlein moved and Onica Ulveling seconded to approve the personnel recommendations and

transfer. The motion passed unanimously by roll call vote.

10. ADMINISTRATIVE REPORT

A. Consider use of buses for Carroll Summer Fun Camp – Onica Ulveling motioned and Karen

Friedlein seconded to allow the Carroll Summer Fun Camp use of district buses between June 14th and

July 15th for various outings within the Carroll area. Motion passed unanimously.

B. Consider use of buses by the Carroll Area Child Care Center and Preschool – Duane Horsley

motioned and Onica Ulveling seconded to approve CACCCP’s use of buses for select dates during

the summer. Motion pass unanimously.

C. Lease with Carroll Booster Club for Concession Stand – Onica Ulveling moved and Karen

Friedlein seconded to approve the lease for the 22-23 year. Motion passed unanimously.

D. Consider approval of Tiger Zone Employee Handbook – Duane Horsley moved and Karen

Friedlein seconded to approve the Tiger Zone Employee Handbook. Motion passed unanimously.

E. Consider approval of the Preschool Employee Handbook – Onica Ulveling moved and Karen

Friedlein seconded to approve the Preschool Employee Handbook. The motion passed unanimously

via roll call vote.

F. Approval of 2022-2023 Preschool Calendar – Patrick Rabbitt and Crystal Boes presented their

proposed 2022-2023 preschool calendar, which moves preschool to a 4 day week instead of a 5 day

week that has been used in the past, with each Monday reserved for professional development for the

preschool staff to meet the standards of the IQPPS requirements. Duane Horsley moved and Onica

Ulveling seconded to approve the 2022-2023 Preschool Calendar. Motion passed unanimously.

G. Consider approval of revised job descriptions - Dr. Berlau presented job descriptions for

Custodian-Part-Time, Central Printing/Records Administrative Assistant, Media Specialist, TLC

Oversight Committee Member, TigerZone employee, and Drama Coach-head. Karen Friedlein moved

and Onica Ulveling seconded to approve the job descriptions with the exception of the TLC Oversight

Committee Member description which needed some edits after review. The motion passed

unanimously.

H. District Career Guidance Plan – Tammie McKenzie presented the District’s Career Guidance

Plan, which is an annual DOE requirement. Onica Ulveling moved and Karen Friedlein seconded to

approve districts career guidance plan. The motion passed unanimously.

11. BUSINESS OFFICE REPORT

A. Consider Agreement with Frontline for Onboarding Software – Nicole McCarville presented a

quote in the amount of $4,200 implementation cost and $9,449 Year one license cost for Frontline

Central, a platform for onboarding new employees to streamline processes in the district office and

have more documents available electronically. Duane Horsley moved and Onica Ulveling seconded

to approve the implementation of the software. The motion passed unanimously.

B. Consider Lease Agreement with Merchants Park – Dr. Berlau presented a lease with the City

of Carroll for use of Merchants Park for CHS home baseball games. Karen Friedlein moved and

Onica Ulveling seconded to approve the lease. The motion passed unanimously by roll call vote.

C. Consider Approving 3 Year MOU with Retired and Senior Volunteer Program (RSVP) –

Karen Friedlein moved and Onica Ulveling seconded to approve the MOU with RSVP. The motion

passed unanimously.

D. Fees for 2022-2023 year – Nicole McCarville presented the proposed fees for

textbooks/electronic textbooks for the 2022-2023 year and noted no changes from the 2021-2022

year. Duane Horsley moved and Karen Friedlein seconded to approve the 2022-2023 textbook fees.

Motion passed unanimously.

E. 2022-2023 Meal Prices – Nicole McCarville presented the proposal from Sara Anderson, Food

Service Director, for breakfast and lunch prices for the 2022-2023 year. The proposal included a

$0.10 increase to breakfast and lunch prices for students and $0.25 increase to adult paid meals. Meal

prices at CCSD had not been increased the previous 2 years so the recommendation was due to

increase in food costs and to also keep up with the recommended calculation for charged meals versus

state/federal reimbursed meals. Onica Ulveling moved and Karen Friedlein seconded to approve the

proposed 2022-2023 meal prices. The motion passed unanimously by roll call vote.

F. Copier Bids – Nicole McCarville presented two bids on leased copy machines and servicing of

those machines within the district. Access Systems bid 8 machines at $1,989.46/month for 3 year

term and Copy Systems Inc. bid 8 machines at $1,987.37/month for a 3 year term. The district

currently leases from Access systems for copiers and Copy Systems Inc. for a postage machine.

Nicole recommended approval of the bid from Copy Systems Inc. due to positive references for both

the machines and the service and the lower bid price. Karen Friedlein moved and Duane Horsley

seconded to accept the bid from Copy Systems Inc. for 8 copy machines and servicing for the district.

The motion passed unanimously.

G. Consider joining Iowa Local Government Risk Pool for Natural Gas and Participation in the

2022-2023 Agreement – Nicole McCarville presented a proposal from WoodRiver Energy for a

natural gas pool called Iowa Local Government Risk Pool, which is a 28E entity, and consists of Iowa

school districts that pool together to lock in natural gas prices for the entire year in order to help with

budgeting for natural gas costs and in time, keep costs consistent. As a member of the pool, the

District would pay one cost up front ($191,388) for all of its natural gas for the 2022-2023 year which

is based on historical consumption, a current locked in price, and a markup for the 28E entity, instead

of paying the gas monthly with volatility in pricing unknown. At the end of the year, if the pool’s

margin exceeds a certain percent, the pool pays a portion of that price back to districts. Nicole

presented the application to join the 28E pool, the required board resolution to join the pool and the

2022-2023 participation agreement for approval. The State Auditor’s Office has also issued opinions

that the annual cost of participation is a qualified management fund expense. Duane Horsley moved

and Onica Ulveling seconded to approve the application to join the Iowa Local Government Risk

Pool, motion passed unanimously. Duane Horsley moved to adopt the board resolution presented and

Onica Ulveling seconded. The motion passed unanimously via roll call vote. Duane Horsley moved

and Onica Ulveling seconded to approve the Participation Agreement for the 2022-2023 year, motion

passed unanimously

H. Equipment Breakdown Insurance – Nicole McCarville shared information regarding the

renewal of the Equipment Breakdown Insurance with Specialty Underwriters, noting that there is an

increase in premium due to increase in utilization of the insurance.

I. Consider quote for air conditioning in the Adams Library – Dr. Berlau presented a quote from

Carroll Control Systems in the amount of $11,920 for purchase and installation of an air conditioning

unit in the Adams Library. Duane Horsley moved and Onica Ulveling seconded to accept the bid,

motion passed unanimously.

12. CLOSED SESSION – SUPERINTENDENT EVALUATION – Due to not all board members

being present and for time purposes, the remainder of the superintendent evaluation was tabled until a

special meeting to be held on June 2, 2022 at 5:30p.m.

ADJOURNMENT Onica Ulveling moved to adjourn at 6:57 pm, Karen Friedlein seconded. Unanimous

approval.