Minutes
Regular Board of Directors’ Meeting
October 21, 2021
5:15 p.m. Media Center, Carroll Middle School
Call to Order:
Board President Karen Friedlein called the meeting to order at 5:15 p.m. in the Media Center at Carroll Middle School. Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley and Karen Friedlein. Staff members present: Dr. Casey Berlau, Nicole McCarville, Karinne Tharaldson, Tammie McKenzie, Jerry Raymond, Kelli Schulz, Ryan Simmelink, Rachel Brincks, Jesse Strong, Christena Miller, Tom Borchers, and Todd Tidgren. Others present: Nathan Konz from Carroll Broadcasting, Chris Rodman, and other members of the public.
Tour:
Carroll Middle School Principal Jerry Raymond gave a tour of the middle school.
Approval of Agenda:
It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the Board agenda. The motion passed on a unanimous roll call vote as follows:
Ayes: Duane, Jennifer, Karen, Onica, Cindy
Consent Agenda:
A. Minutes of the September 23, 2021 Board meetings
B. Bill listings in the following amounts:
General Fund: $183,843.82
Student Activity Fund: $16,324.68
Management Fund: $2,602.06
Local Option Sales Tax: $121,020.00
Nutrition Fund: $58,259.20
Physical Plant & Equipment Levy: $2,585.62
C. Resignation
D. Fundraiser List
E. Agreement with St. Anthony’s for trainer services for varsity football
F. Field trip request
G. Principal Reports
H. Items Withdrawn from Consent Agenda
It was moved by Duane Horsley and seconded by Onica Ulveling to approve the consent agenda as presented. The motion passed on a roll call vote as follows:
Ayes: Karen, Onica, Cindy, Duane
Abstain: Jennifer
New Teachers and Professional Development:
Karinne Tharaldson, Kelli Schulz and Ryan Simmelink gave a brief update on professional development and presented the new teachers to the district.
Public Forum:
Chris Rodman, parent of a CHS senior who open-enrolled in from another district this year, introduced himself to the board with a little background for an item that will be on the November agenda regarding his son's participation in the upcoming wrestling season.
What’s Happening in the Classroom:
Tom Borchers, CMS guidance counselor, gave a brief update on things happening within the guidance program at CMS this year. Rachel Brincks, Jesse Strong and Christena Miller gave some information about instructional observations and data that their leadership team has been working on this year. Todd Tidgren presented on the use of IXL and the tools available within the program to assess whether students are performing above or below grade level in math and what specific math related topics or skills they can work on to improve their scoring and achieve the next level.
Donations:
Dr. Berlau presented donation requests:
- Carroll Rivalry Cup - $1,800 to the Activity Fund to be shared between girls and boys golf.
- Keith and Maureen Freese - $500 to Carroll Area FFA
- Landus Coop -$750 to Carroll Area FFA
It was moved by Jennifer Munson and seconded by Duane Horsley to approve the donations. The motion passed on a unanimous roll call vote as follows:
Ayes: Karen, Onica, Cindy, Duane, Jennifer
Personnel Report:
Recommendations:
- Jeff Dvorak recommended David Hedke for an 8 hour custodial position at CHS retroactive to September 27th at a rate of pay of $12.75 per hour. Approval is recommended.
- Jeff Cullen recommended Tim Austin for the driver position to Fort Dodge from CMS daily contingent upon completion of the stop class and background check. If approved, Tim would drive approximately 5 hours per day and be paid $19.22 per hour. Approval is recommended.
- Randy Bissen recommended Josh Sporrer for an 8th grade girls’ basketball coaching position. Josh has no years of paid experience and if approved, would be on Step 0 of the salary schedule, receiving $1,795. Approval is recommended.
- Randy Bissen recommended Trace Murray for the 9th grade girls’ basketball coaching position. Trace has seven years of paid experience and if approved, would be on Step 15 of the salary schedule, receiving $3,018. Approval is recommended.
It was moved by Cindy Johnson and seconded by Duane Horsley to approve the hiring recommendations. The motion passed on a unanimous roll call vote as follows:
Ayes: Onica, Cindy, Duane, Jennifer, Karen
Administration Report:
A. Superintendents’ Report:
Dr. Casey Berlau gave a short report on the RFP that is out regarding a master facility plan, info on vape detectors, and other minor items.
B. Consider additional DMACC course:
Dr. Berlau and Tammie McKenzie presented a request to approve the Calculus 2 course through DMACC for 2nd semester. It was moved by Duane Horsley and seconded by Onica Ulveling to approve the course. The motion passed on a unanimous roll call vote as follows:
Ayes: Cindy, Duane, Jennifer, Karen, Onica
C. Curriculum Mapping Platform:
Karinne Tharaldson presented two bids for curriculum mapping platforms, one from Chalk for $8,750 for the first year and one from Atlas for $10,215 the first year. Based on various factors and what her team has seen of the platforms, Karinne recommended the Chalk bid. It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the bid from Chalk for $8,750. The motion passed on a unanimous roll call vote as follows:
Ayes: Duane, Jennifer, Karen, Onica, Cindy
D. IASB Delegate:
The board appointed Duane Horsley as the delegate to the IASB delegate assembly with Onica Ulveling as the alternate.
E. Carroll County Conference Board appointment:
The board appointed Cindy Johnson as the board’s representative on the Carroll County Conference Board.
F. First reading of policies:
705.2 - School Bus Passenger Restraints
709 - Bus Service - Special Education Program
709.1 - Transporting of Students by Employees
It was moved by Jennifer Munson and seconded by Duane Horsley to approve the first reading of these policies. The motion passed on a unanimous roll call vote as follows:
Ayes: Jennifer, Karen, Onica, Cindy, Duane
G. Removal of board policy:
710 - Determination of distance
It was moved by Jennifer Munson and seconded by Duane Horsley to approve the removal of this policy. The motion passed on a unanimous roll call vote as follows:
Ayes: Karen, Onica, Cindy, Duane, Jennifer
H. Second Reading of Policies:
700 - Statement of Guiding Principles
701 - School Food Services
702 - Scope of Program
703 - Financial Support
704 - Eligibility for Free Meals or Meals at a Reduced Cost
704.1 - Eligibility for Meals at a Reduced Cost Regulation
704.2 - Meal Charges
705 - Student Transportation Program
705.1 - School Bus Safety Instruction
706 - Transportation of Out-of-District Students
707 - Transportation in Inclement Weather
708 - Bus Service Eligibility
421 - Employee Expression (New Policy)
473 - Personal Leave (Non-Bargaining Personnel)
521 - Student Expression and Student Publications
578 - Student Wellness Plan
578.1 -Student Wellness Plan Regulation
615 - Physical Education
622 - Private Instruction
647 - School Ceremonies and Observation (New Policy)
803 - Transfer of Funds
816 - Disposition of Obsolete Equipment
It was moved by Cindy Johnson and seconded by Onica Ulveling to approve the second reading of these policies. The motion passed on a unanimous roll call vote as follows:
Ayes: Onica, Cindy, Duane, Jennifer, Karen
I. Update on high school class data
Tammie McKenzie presented some info on course numbers, class sizes, number of electives and number of DMACC classes available at the high school.
J. Sharing Agreement with Ar-We-Va for speech
It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the sharing agreement with Ar-We-Va for the co-curricular speech program. The motion passed on a unanimous roll call vote as follows:
Ayes: Cindy, Duane, Jennifer, Karen, Onica
K. Voluntary Retirement
The Board discussed voluntary retirement for 2021-2022 and requested some additional information from Dr. Berlau regarding updating language in the plan for rehiring teachers back. The item will be discussed in November.
L. Evaluation templates
The board reviewed three different levels of administrative evaluation templates made available by IASB.
Business Office Report:
A. Snow removal bids:
Dr. Berlau discussed the snow removal bids that were received. The bid from Vonnahme was most in line with the bid request and was recommended for approval. It was moved by Cindy Johnson and seconded by Duane Horsley to approve the bid from Vonnahme. The motion passed on a unanimous roll call vote as follows:
Ayes: Duane, Jennifer, Karen, Onica, Cindy
B. Carroll high school parking lot design bid:
Dr. Berlau presented a bid from JEO consulting in the amount of $8000 for design services related to the expansion of the access lane at CHS. It was moved by Cindy Johnson and seconded by Jennifer Munson to approve the JEO bid. The motion passed on a unanimous roll call vote as follows:
Ayes: Jennifer, Karen, Onica, Cindy, Duane
C. Certified enrollment:
Dr. Berlau and Nicole McCarville presented the certified enrollment data that was certified in October. Certified enrollment for October 1, 2021 was 1670.63 compared to 1707.08 from the previous year.
D. Financial reports:
Nicole McCarville presented financial reports as of activity posted 10/20/21 for FY 22.
Closed Session:
At 9:06 PM, it was moved by Duane Horsley and seconded by Onica Ulveling to go into closed session for the superintendent's evaluation under the provisions of code of Iowa 21.5.1.i: to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless an era parable injury so that individuals reputation and that individual request a close session. This session will also be closed to comply with the confidentiality of personnel records. The motion was approved unanimously by roll call vote as follows:
Ayes: Karen, Onica, Cindy, Duane, Jennifer
At 9:45 PM it was moved by Jennifer Munson and seconded by Onica Ulveling to exit the closed session. The motion was approved unanimously.
Adjournment:
It was moved by Duane Horsley and seconded by Jennifer Munson to adjourn the meeting at 9:50 p.m. Unanimous approval.
