Minutes - 2022.5.23
Minutes - 2022.5.23Minutes
Carroll Community School Board of Directors’ Regular Meeting
May 23, 2022
5:00 PM, Adams Elementary Board Room
1. OPEN PUBLIC HEARING – Board President Cindy Johnson opened the public hearing at 5:00
p.m. regarding the parking lot entrance/exit work to be done at CHS. There were no comments or
questions from the public.
2. CLOSE PUBLIC HEARINGU – Cindy Johnson declared the public hearing closed at 5:02 p.m.
and called the meeting to order
3. PUBLIC FORUM –Casie Forke-Burke addressed the board.
4. ROLL CALL – Board members present: Cindy Johnson (via zoom), Onica Ulveling, Karen
Friedlein, and Duane Horsley (via zoom). Board member Kristen Lundstrom was absent. CCSD
Administrators present: Dr. Casey Berlau, Nicole McCarville, Karinne Tharaldson, Tammie
McKenzie, Jerry Raymond, Crystal Boes and Patrick Rabbitt. Members of the public and media
were also in attendance in person and via Zoom.
5. APPROVE AGENDA – Karen Friedlein moved and Onica Ulveling seconded to approve the
agenda. Motion passed unanimously.
6. PRESENTATIONS – The Carroll FFA Chapter and CHS Paws Dance Team both gave presentations
to the board regarding their activities over the past year.
7. CONSENT AGENDA
A. Minutes from April 21, 2022 and May 2, 2022.
B. Bill List
General Fund $399,757.85
Activity Fund $33,462.58
SAVE Fund $20,084.33
PPEL Fund $51,695.50
Food Service Fund $61,004.80
PPEL Bond $627,400.00
Sales Tax Rev Bond $278,769.10
C. Resignations
1. Jill Grabenbauer wishes to resign from her teacher associate position at Carroll
Middle School. Jill has worked for CCSD for one year.
2. Kelli Schulz wishes to resign from her TLC Curriculum Coordinator position due to
her transfer to the High School Business and Media Manager position.
3. Janie Siepker wishes to resign from her food service worker position effective June
30th. She will help with the Summer Meal program in June. Janie has worked for
CCSD for 8 years.
4. Kristen Tuel wishes to resign from her teacher associate position. Kristen has
worked for CCSD for 2 years.
5. Matthan Kots wishes to resign from his assistant girls and assistant boys swim
coaching positions. Matthan has coached swimming for one year.
6. Jaxon Heinz wishes to resign from the girls' golf position contingent on getting the
boys golf position.
7. Mindy Stout wishes to resign from her Tiger Zone teacher associate position. She
will continue to work in food service.
D. Items withdrawn from Consent Agenda
E. Agreement with SAI for Mentoring and Induction Programs for 2022-2023
F. Consider 3-year agreement with BVU for Student Teachers
G. Agreement with Region XII for FY23
H. Director of Teaching and Learning and Building Principal Reports
I. 2nd reading of Board Policies:
917 - Use of School Facilities by the City of Carroll
917 R1 - Use of School Facilities by the City of Carroll-Regulation
919 -Use of School Facilities/Buses by Law Enforcement Emergency Preparedness Groups
During a Disaster
920 - Use of School Facilities for Camps or Clinics by other than school personnel
921 - Tobacco/Nicotine Free Environment
922 - Public Performances by Students
923 - Money Raising Activities in the Schools
924.1 - Online Fundraising Campaigns - Crowdfunding
926 - Unmanned Aircrafts - Drones
927 - Parent and Family Engagement Policy
928 - District Operation During Public Emergencies
928R1 - District Operation During Public Emergencies - Regulation
J. 1st Reading of the following Board Policies:
813 - Purchasing Policy Code
813R1 - Suspension and Debarment of Vendors and Contractors Procedure
813R2 - Using Federal Funds In Procurement Contracts
814 - Purchase Orders
815 - Approval of Payment for Goods and Services
816 - Disposition of Obsolete Equipment
817 - Lease, Sale, or Disposal of Real Property and Personal Property With a Unit Price Over
$5,000
819 - Payroll Periods
820 - Payroll Deductions
Policies recommended to be deleted:
813E1 - Fraud Reporting Policy
818 - Unpaid Warrants
K. Field Trip
Karen Friedlein moved and Duane Horsley seconded to approve the consent agenda. Motion passed
unanimously.
8. DONATIONS – There were no donations presented for approval
9. PERSONNEL REPORT
RECOMMENDATIONS:
1. Casey Berlau is recommending Amy Collison for the Assistant High School Principal
position. Amy received her master's degree from Truman State University and her
Administration endorsement from University of Northern Iowa. Amy has most recently
worked at the Linn Mar School District where she served as an instructional coach at Oak
Ridge Middle School. Prior to being an instructional coach she was an English Teacher at
Linn-Mar High School. She is excited about the opportunity to join Carroll High School. If
approved, she would receive a contract that begins July 1, 2022 and work 240 days for a
salary of $82,000. Amy would also receive full family health insurance and cell phone
stipend of $25 per month. Approval is recommended contingent upon receipt of a clear
background check.
2. Jerry Raymond and Tammie McKenzie are recommending Christine Pottebaum for the
CHS/CMS Family & Consumer Science position for the 2022-2023 school year. Christine
has a Bachelor's Degree in Human Services and Psychology from Buena Vista University. If
approved Christine would be on the BA step 0 and would receive a salary of $41,586 (Base
of $34,173, TSS $5,819, TSS 594, $1,000 signing bonus). Signing bonus of $1,000 paid
Sept. 2023. Approval is recommended contingent on Christine receiving an approved
verification of work experience for Career and Technology Education Authorization from the
Iowa Board of Educational Examiners and upon receipt of a clear background check.
3. Tammie McKenzie would like to recommend Amy Madsen for the CHS Social Studies
position contingent on her obtaining her conditional licensure for All Socials Studies
endorsement. Amy has spent the past 3 years as the 7th/8th grade Social Studies instructor at
CMS. She will teach Geography, American History, Economics and Psychology. If approved
Amy would be on the MA+30 Step 34 and would receive a salary of $69,533 ($62,625 base +
$5,819 TSS + $1,089 TSS). Approval is recommended.
4. Tammie McKenzie and Jerry Raymond are recommending Tami Meiners for the CHS/CMS
Music position for the 2022-2023 school year. Tami has a Bachelor of Science degree from
Northwest Missouri State University in Music Education. If approved Tami would be on the
BA step 31 and would receive a salary of $71,779 (Base of $55,173, TSS $5,819, TSS 960,
Gr. 9-12 Vocal Music $7,724 and Gr. 7-8 Vocal Music $1,103 and $1,000 signing bonus).
Signing bonus of $1,000 paid Sept. 2023. Approval is recommended contingent upon receipt
of a clear background check.
5. Jerry Raymond is recommending Callie Haupert for the CMS 5th Grade position for the
2022-2023 school year. Callie will be graduating from the University of Northern Iowa with
a Bachelor’s Degree in Elementary Education in May 2022. If approved Callie would be on
the BA step 0 and would receive a salary of $42,586 ($40,586 + $2,000 signing bonus). The
salary will be $41,586 (Base of $34,173, TSS $5,819, TSS 594, $1,000 signing bonus).
Signing bonus of $1,000 paid Sept. 2023. Approval is recommended contingent upon receipt
of a clear background check.
6. Jerry Raymond recommending Renee Friedrichsen and Keli Ballantine for the 5th through
7th grade Summer Skills Teaching positions at Carroll Middle School. These teachers will
provide instruction to students who are not proficient in Reading and/or Math. Dates are May
31-June 3, June 6-9, and June 13-16.
7. Patrick Rabbitt is recommending Ashley Becker for a second grade instructor position.
Ashley has ten years of teaching experience at Odebolt Arthur Battle Creek Ida Grove
Schools. If approved she would be on the BA Lane and Step 11 and would receive $49,167
(Base of $41,624, TSS $5,819, TSS 724, $1,000 signing bonus) Signing bonus of $1,000 paid
Sept. 2023. Approval is recommended contingent upon receipt of a clear background check.
8. Tammie McKenzie would like to recommend Bob Pauk as a curriculum lead for the 22-23
school year. If approved he would receive $5,000 for this position. Approval is
recommended.
9. Randy Bissen is recommending Kaitlynn Kaufman for the head drama sponsor. She has
communication/theater and performing arts background and 3 years of paid experience
working in the Papillion Lavista and Charter Oak Ute school districts. If approved she
would be on Step 4 and would receive $2,582. Approval is recommended.
10. Casey Berlau is recommending a stipend of $2,183 for Craig Rowedder for coaching Jr. High
Track.
11. Randy Bissen is recommending Jaxon Heinz for the boy’s golf position at Carroll. He took
over the girl’s golf program last year so he will have one year paid experience. Jaxon did a
great job leading our girl’s golf program this year. If approved Jaxon would be on Step 1
and would receive $3,485. Approval is recommended
12. Randy Bissen is recommending Josh Lucken for the Audio/Visual Event Manager position.
He will work closely with Kelli Schulz and Randy to help run and manage the livestreaming
at our events. If approved Josh would receive the stipend of $2,594. Approval is
recommended.
13. Randy Bissen is recommending Jake Thompson for a Jr. High Volleyball coaching position.
If approved Jake would be on Step 0 and would receive $1,845. Approval is recommended.
14. Tammie McKenzie is recommending Bill Polking for a high school curriculum lead position
for the 2022-2023 school year. If approved he would receive $5000.
15. Tamie McKenzie is recommending Karen Raymond for a high school curriculum lead
position for the 2022-2023 school year. If approved she would receive $5000.
TRANSFERS:
1. Jodie Guddall will transfer to a Special Education position at Adams Elementary (Gr. 3/4).
2. Nicole Pietig will transfer to a 3rd grade instructor position.
3. Kelli Schulz will transfer to the High School Business and Media Manager position.
4. Bev Schmitt-Kirsch will transfer to a Transitional Kindergarten position.
Karen Friedlein moved and Onica Ulveling seconded to approve the personnel recommendations and
transfer. The motion passed unanimously by roll call vote.
10. ADMINISTRATIVE REPORT
A. Consider use of buses for Carroll Summer Fun Camp – Onica Ulveling motioned and Karen
Friedlein seconded to allow the Carroll Summer Fun Camp use of district buses between June 14th and
July 15th for various outings within the Carroll area. Motion passed unanimously.
B. Consider use of buses by the Carroll Area Child Care Center and Preschool – Duane Horsley
motioned and Onica Ulveling seconded to approve CACCCP’s use of buses for select dates during
the summer. Motion pass unanimously.
C. Lease with Carroll Booster Club for Concession Stand – Onica Ulveling moved and Karen
Friedlein seconded to approve the lease for the 22-23 year. Motion passed unanimously.
D. Consider approval of Tiger Zone Employee Handbook – Duane Horsley moved and Karen
Friedlein seconded to approve the Tiger Zone Employee Handbook. Motion passed unanimously.
E. Consider approval of the Preschool Employee Handbook – Onica Ulveling moved and Karen
Friedlein seconded to approve the Preschool Employee Handbook. The motion passed unanimously
via roll call vote.
F. Approval of 2022-2023 Preschool Calendar – Patrick Rabbitt and Crystal Boes presented their
proposed 2022-2023 preschool calendar, which moves preschool to a 4 day week instead of a 5 day
week that has been used in the past, with each Monday reserved for professional development for the
preschool staff to meet the standards of the IQPPS requirements. Duane Horsley moved and Onica
Ulveling seconded to approve the 2022-2023 Preschool Calendar. Motion passed unanimously.
G. Consider approval of revised job descriptions - Dr. Berlau presented job descriptions for
Custodian-Part-Time, Central Printing/Records Administrative Assistant, Media Specialist, TLC
Oversight Committee Member, TigerZone employee, and Drama Coach-head. Karen Friedlein moved
and Onica Ulveling seconded to approve the job descriptions with the exception of the TLC Oversight
Committee Member description which needed some edits after review. The motion passed
unanimously.
H. District Career Guidance Plan – Tammie McKenzie presented the District’s Career Guidance
Plan, which is an annual DOE requirement. Onica Ulveling moved and Karen Friedlein seconded to
approve districts career guidance plan. The motion passed unanimously.
11. BUSINESS OFFICE REPORT
A. Consider Agreement with Frontline for Onboarding Software – Nicole McCarville presented a
quote in the amount of $4,200 implementation cost and $9,449 Year one license cost for Frontline
Central, a platform for onboarding new employees to streamline processes in the district office and
have more documents available electronically. Duane Horsley moved and Onica Ulveling seconded
to approve the implementation of the software. The motion passed unanimously.
B. Consider Lease Agreement with Merchants Park – Dr. Berlau presented a lease with the City
of Carroll for use of Merchants Park for CHS home baseball games. Karen Friedlein moved and
Onica Ulveling seconded to approve the lease. The motion passed unanimously by roll call vote.
C. Consider Approving 3 Year MOU with Retired and Senior Volunteer Program (RSVP) –
Karen Friedlein moved and Onica Ulveling seconded to approve the MOU with RSVP. The motion
passed unanimously.
D. Fees for 2022-2023 year – Nicole McCarville presented the proposed fees for
textbooks/electronic textbooks for the 2022-2023 year and noted no changes from the 2021-2022
year. Duane Horsley moved and Karen Friedlein seconded to approve the 2022-2023 textbook fees.
Motion passed unanimously.
E. 2022-2023 Meal Prices – Nicole McCarville presented the proposal from Sara Anderson, Food
Service Director, for breakfast and lunch prices for the 2022-2023 year. The proposal included a
$0.10 increase to breakfast and lunch prices for students and $0.25 increase to adult paid meals. Meal
prices at CCSD had not been increased the previous 2 years so the recommendation was due to
increase in food costs and to also keep up with the recommended calculation for charged meals versus
state/federal reimbursed meals. Onica Ulveling moved and Karen Friedlein seconded to approve the
proposed 2022-2023 meal prices. The motion passed unanimously by roll call vote.
F. Copier Bids – Nicole McCarville presented two bids on leased copy machines and servicing of
those machines within the district. Access Systems bid 8 machines at $1,989.46/month for 3 year
term and Copy Systems Inc. bid 8 machines at $1,987.37/month for a 3 year term. The district
currently leases from Access systems for copiers and Copy Systems Inc. for a postage machine.
Nicole recommended approval of the bid from Copy Systems Inc. due to positive references for both
the machines and the service and the lower bid price. Karen Friedlein moved and Duane Horsley
seconded to accept the bid from Copy Systems Inc. for 8 copy machines and servicing for the district.
The motion passed unanimously.
G. Consider joining Iowa Local Government Risk Pool for Natural Gas and Participation in the
2022-2023 Agreement – Nicole McCarville presented a proposal from WoodRiver Energy for a
natural gas pool called Iowa Local Government Risk Pool, which is a 28E entity, and consists of Iowa
school districts that pool together to lock in natural gas prices for the entire year in order to help with
budgeting for natural gas costs and in time, keep costs consistent. As a member of the pool, the
District would pay one cost up front ($191,388) for all of its natural gas for the 2022-2023 year which
is based on historical consumption, a current locked in price, and a markup for the 28E entity, instead
of paying the gas monthly with volatility in pricing unknown. At the end of the year, if the pool’s
margin exceeds a certain percent, the pool pays a portion of that price back to districts. Nicole
presented the application to join the 28E pool, the required board resolution to join the pool and the
2022-2023 participation agreement for approval. The State Auditor’s Office has also issued opinions
that the annual cost of participation is a qualified management fund expense. Duane Horsley moved
and Onica Ulveling seconded to approve the application to join the Iowa Local Government Risk
Pool, motion passed unanimously. Duane Horsley moved to adopt the board resolution presented and
Onica Ulveling seconded. The motion passed unanimously via roll call vote. Duane Horsley moved
and Onica Ulveling seconded to approve the Participation Agreement for the 2022-2023 year, motion
passed unanimously
H. Equipment Breakdown Insurance – Nicole McCarville shared information regarding the
renewal of the Equipment Breakdown Insurance with Specialty Underwriters, noting that there is an
increase in premium due to increase in utilization of the insurance.
I. Consider quote for air conditioning in the Adams Library – Dr. Berlau presented a quote from
Carroll Control Systems in the amount of $11,920 for purchase and installation of an air conditioning
unit in the Adams Library. Duane Horsley moved and Onica Ulveling seconded to accept the bid,
motion passed unanimously.
12. CLOSED SESSION – SUPERINTENDENT EVALUATION – Due to not all board members
being present and for time purposes, the remainder of the superintendent evaluation was tabled until a
special meeting to be held on June 2, 2022 at 5:30p.m.
ADJOURNMENT Onica Ulveling moved to adjourn at 6:57 pm, Karen Friedlein seconded. Unanimous
approval.