Minutes
Board of Directors’ Organizational Meeting
November 15, 2021
6:25 p.m. Board Room, Adams Elementary
Call to Order:
Board Secretary Nicole McCarville called the meeting to order at 6:23 p.m. in the Board Room at Adams Elementary School and presided over the meeting. Board members present: Onica Ulveling, Cindy Johnson, Duane Horsley (via Zoom), Karen Friedlein, and Kristen Lundstrom (board member elect). Staff members present: Dr. Casey Berlau, Nicole McCarville, Karinne Tharaldson, Tammie McKenzie, Jerry Raymond, Patrick Rabbitt, Craig Rowedder, Kirk Christensen, Roxanne Aden, and Carla Hensen. Others present: Nathan Konz, Amy Whitver, Kris Boeckman, Sarah Stortz, Jennifer Munson, Drew Munson, Jane Demey, and Dylan Demey.
New Board Members Oath of Office:
Board Secretary McCarville administered the oath of office to elected board members Kristen Lundstrom and Duane Horsley.
Approval of Agenda:
It was moved by Karen Friedlein and seconded by Onica Ulveling to approve the Board agenda. The motion passed unanimously.
Organizational Meeting:
- Election of Officers –
- President: Board Secretary McCarville asked for nominations for the office of President. Nominations received: Cindy Johnson. All board members unanimously voted for Cindy Johnson to serve as president for the 21-22 year. Secretary McCarville administered the oath of office to newly elected Board President Cindy Johnson.
- Vice President: Board Secretary McCarville asked for nominations for the office of Vice President. Nominations received: Onica Ulveling. All board members unanimously voted for Onica Ulveling to serve as Vice President for the 21-22 year. Secretary McCarville administered the oath of office to newly elected Vice President Onica Ulveling.
President Cindy Johnson took over presiding the organizational meeting.
- Establish Regular Meeting Schedule for 2021-2022
It was moved by Duane Horsley and seconded by Onica Ulveling to hold regularly scheduled board meetings on the 3rd Monday of the month at 5:30p.m in the Board Room at Adams Elementary with the continued agenda structure of consent agenda and topics for discussion listed. The motion passed unanimously.
- Code of Ethics: The board reviewed policy 211 Code of Ethics for their role as board of directors of CCSD.
- Committees/Appointments for 2021-2022: The following committees/appointments were recommended by Onica Ulveling and seconded by Karen Friedlein. The motion was unanimously approved by the board:
- Transportation Committee: Jeff Cullen and Karen Friedlein
- School Improvement Team: Kristen Lundstrom and Onica Ulveling
- IASB Legislative Network Liaison: Cindy Johnson
- Negotiations Teams:
- CEA: Duane Horsley, Karen Friedlein, Nicole McCarville, Casey Berlau
- CESA: Duane Horsley, Karen Friedlein, Nicole McCarville, Casey Berlau
- Labor Committee: Duane Horsley, Karen Friedlein
- Calendar Fact-Finding Committee: Kristen Lundstrom
Public Forum:
Carroll High School students Drew Munson and Dylan Demey addressed the board regarding the 7 class requirement in the handbook as well as the PE requirement. They presented recommended revisions to the handbook and asked that the board put an agenda item on the December regular board meeting to discuss.
Donations:
Two donations were presented for acceptance: $1,500 from Leer, Inc. to the general fund and scrap metal from Ty Healy/Biokinemetrics to the agriculture sciences program. It was moved by Karen Friedlein and seconded by Onica Ulveling to accept the donations. The motion passed unanimously.
Administrative Report:
A. Superintendent Report: Dr. Berlau presented some updates on the facility master planning RFP, COVID numbers in the district, the OSHA vaccine ETS, and possible dates for working sessions with TeamWorks and IASB for board development/strategic planning. Karinne Tharaldson gave an update on professional development activities that have been going on in the district.
B. Early Graduation: CHS Principal Tammie McKenzie presented the following list for graduation at semester pending completion of graduation requirements: Brooke Fortner, Jordan Johnston, Allison Rickers, Chloey Steffes, Dani Loneman, Josh Chumbley, Alanna Schuur, David Gonzales, Rebecca Armentrout, Jacey Vonnahme, Zachary Tornow, Damarius Billmeier, Chase Dirkx, Donte Fennell, Austin Fisher, Celeste Gonzales-Galvan, Alex Jansonius, and Kyle McKinsey. It was moved by Onica Ulveling and seconded by Karen Friedlein to approve the list for graduation pending completion of graduation requirements. The motion passed unanimously.
C. General Accreditation Exemption: It was moved by Karen Friedlein and seconded by Kristen Lundstrom to apply for the General Accreditation Standard Exemption for physical education for the 2022-2023 year for grades 9 through 12. The motion passed unanimously
D. Teacher Associate Agreements with Kuemper: It was moved by Onica Ulveling and seconded by Karen Friedlein to approve the teacher associate agreements with Kuemper and the motion passed unanimously.
E. AEA Board of Director Ballot for Director District #3: It was moved by Onica Ulveling and seconded by Duane Horsley to approve the AEA Board of Director Ballot for Director District #3 presented by Karen Friedlein. The motion passed unanimously.
F. First Reading of Board Policies: The following policies were presented for their first reading:
708 - School Student Transportation Eligibility
708R1 - Student Conduct on School Transportation
708.1R1 - Use of Recording Devices on School Buses Regulation
712 - Extra-Curricular Activities - Bus Service
714 - Summer Program Bus Service
717 - General Specifications for New Buildings and Sites
721 - Employee-Owned Furnishings and Equipment In Buildings and Work Areas
722 - Asbestos Containing Materials
924.1 - Online Fundraising Campaigns - Crowd funding
It was moved by Karen Friedlein and seconded by Onica Ulveling to approve the first reading of the policies. The motion passed unanimously.
The following policies were recommended to be deleted:
711 - Exceptions to Distance Requirement
715 - Transportation Insurance Program
715R1 -Transportation Insurance Program Regulation
716R1 - Maintenance Program Regulation
It was moved by Karen Friedlein and seconded by Onica Ulveling to approve the removal of these policies. The motion passed unanimously.
Business Office Report:
- SBRC Modified Supplemental Aid Request:
It was moved by Onica Ulveling and seconded by Karen Friedlein to approve the filing of the SBRC modified supplemental aid request in the amount of $140,960 for open enrolled out students. The motion passed unanimously.
It was moved by Karen Friedlein and seconded by Onica Ulveling to approve the filing of the SBRC modified supplemental aid request in the amount of $3,035.34 for LEP instruction beyond 5 years. The motion passed unanimously.
- Request for Modified Allowable Growth for LEP Excess Costs:
It was moved by Karen Friedlein and seconded by Onica Ulveling to approve the request for modified allowable growth for LEP Excess Costs of $14,997.21. The motion passed unanimously.
- Capital Outlay:
It was moved by Onica Ulveling and seconded by Kristen Lundstrom to approve the bids for 5 separate projects related to the food service program to be paid by the nutrition fund:
Fairview Braising Pan – Rapids Wholesale = $22,727
CHS Braising Pan and Storage – Rapids Wholesale = $40,741
CMS Heated Cabinet and Storage – Rapids Wholesale = $21,191
CHS Dry Storage and Shelving – Rapids Wholesale = $13,273
Adams Heated Cabinet – Rapids Wholesale = $3,100
The motion passed unanimously.
- Food Service wage adjustment:
It was moved by Karen Friedlein and seconded by Onica Ulveling to approve the proposal from Nicole McCarville and Sara Anderson for an increase in wages for food service department staff for a total projected cost to the 21-22 fiscal year of $29,717. The motion passed unanimously.
- Bus Drive Incentive:
It was moved by Karen Friedlein and seconded by Onica Ulveling to approve the proposal from Dr. Berlau and Nicole McCarville for an incentive to bus drivers driving routes, not to exceed $29,000 total for the 2021-2022 year. The motion passed unanimously.
- Permission to obtain bids for a Special Education Bus:
Dr. Berlau requested permission to obtain bids for a Special Education Bus equipped with an appropriate lift to meet the needs of some of our students. It was moved by Onica Ulveling and seconded by Karen Friedlein to approve the request to seek bids and the motion passed unanimously.
Adjournment:
It was moved by Onica Ulveling and seconded by Karen Friedlein to adjourn the meeting at 7:51 p.m. Unanimous approval.
____________________________ _____________________________
Cindy Johnson, President Nicole McCarville, Board Secretary
Approved: _____________________
Minutes
Regular Board of Directors’ Meeting
November 15, 2021
5:30 p.m. Board Room, Adams Elementary
Call to Order:
Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Room at Adams Elementary School. Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley (via Zoom) and Karen Friedlein. Staff members present: Dr. Casey Berlau, Nicole McCarville (Board Secretary), Karinne Tharaldson, Tammie McKenzie, Jerry Raymond, Patrick Rabbitt, Craig Rowedder, Kirk Christensen, Roxanne Aden, and Carla Hensen. Others present: Kristen Lundstrom, Nathan Konz, Amy Whitver, Chris and Sara Rodman, Kris Boeckman and Sarah Stortz.
Approval of Agenda:
It was moved by Cindy Johnson and seconded by Onica Ulveling to approve the Board agenda. The motion passed on a unanimous roll call vote.
Closed Session:
It was moved by Jennifer Munson and seconded by Onica Ulveling to enter into closed session at 5:31p.m. under Iowa Code 21.5(1)i “to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session”. The motion passed unanimously on a roll call vote. The board returned to open session at 5:45p.m.
Consider Approval of Resignation and Separation Agreement:
It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the resignation received from the contracted CCSD employee with last day employed of 2/4/22. The motion passed unanimously.
It was moved by Jennifer Munson and seconded by Onica Ulveling to accept and approve the separation agreement between CCSD and the resigning employee. The motion passed unanimously.
Consent Agenda:
A. Minutes of the October 21, 2021 Board Meeting
B. Bill listings in the following amounts:
General Fund $254,917.36
Student Activity Fund $32,979.99
Management Fund: $878.59
Local Option Sales Tax $19,130.42
Nutrition Fund $47,901.12
Physical Plant & Equipment Levy $3,481.87
Scholarship Fund $1,749.76
Debt Service Fund (UMB) $329,665.20
C. Resignation
D. Principal Reports
H. Items Withdrawn from Consent Agenda
It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the consent agenda as presented. The motion passed on a unanimous roll call vote.
Consider Recommendation from Superintendent to Waive Ineligibility Period for Open Enrolled Student in to CCSD:
Dr. Berlau recommended waiving the ineligibility period for a CCSD student open-enrolled in from East Sac County School District for the 21-22 school year wishing to participate in wrestling. The waiver is a newer rule in Iowa and applies in this case if both the boards of the resident and receiving districts agree to waive. The resident district waived the ineligibility period at one of their previous meetings. It was moved by Cindy Johnson and seconded by Onica Ulveling to waive the ineligibility period for this student. The motion passed unanimously.
Unfinished Business:
- Voluntary Retirement: After discussion of CCSD’s voluntary retirement plan, it was moved by Duane Horsley and seconded by Cindy Johnson to not offer the voluntary retirement benefit for the end of the 21-22 school year. The motion passed unanimously.
- Stadium-Video Board: Board President Friedlein recommended the board discuss the video board of the stadium. After discussion of the logo on the video board, it was moved by Jennifer Munson and seconded by Karen Friedlein to remove the Carroll Tiger logo from the video board and work with Kuemper and the Chamber to find a different logo to put up. The motion passed unanimously.
- Second Reading of board policies: It was moved by Jennifer Munson and seconded by Onica Ulveling to approve the second reading of policies:
- 705.2 School Bus Passenger Restraints
- 709 Bus Service – Special Education Program
- 709.1 – Transporting of Students by Employees
The motion passed unanimously.
- Personnel:
Recommendations:
- Patrick Rabbitt recommended Jade Worley for a severe and profound 6.75 hour teacher associate position at Fairview at a rate of $13.52/hour ($13.32 severe & profound base plus $0.20 for experience).
- Randy Bissen recommended Josh Lucken for the Freshmen Baseball coaching position. Josh has 3 years of experience coaching baseball and would be on Step 7 receiving $2,839.
- Randy Bissen recommended Josh Peter for a 7th Grade Girls’ Basketball coaching position. Josh has no previous basketball coaching experience and would be on Step 0 receiving $1,795.
- Randy Bissen recommended Kirk Christensen for a 7th Grade Boys’ Basketball coaching position. Kirk has 15 years of basketball coaching experience and would be on Step 31 receiving $2,898.
- Jeff Cullen recommended Steph Conger for a noon bus route, increasing her contract by 2.5 hours per day at her current route rate of $19.22/hour
Contract Modification:
- Jerry Raymond recommended that Tanya Jackson’s letter of assignment be increased 15 minutes per day to 7.25 hours to be at school with a student who has a one-to-one assignment.
Volunteer:
- Randy Bissen recommended Amy Madsen for a volunteer position with the middle school cheerleaders.
It was moved by Onica Ulveling and seconded by Cindy Johnson to approve the hiring recommendations, contract modification and volunteer. The motion passed unanimously.
Review Election Results:
Board Secretary McCarville reviewed the November 2nd, 2021 CCSD Board of Director election results. Results were as follows:
Duane Horsley – 1,506 votes
Kristen Lundstrom – 1,534 votes
Jennifer Munson – 1,221 votes
Salissou Sani Saidou – 594 votes
Scattering – 32 votes
Total – 4,887 votes
The results were canvassed on November 8, 2021 and approved by the Carroll County Board of Supervisors and ex-officio County Board of Canvassers. It was declared that Duane Horsley and Kristen Lundstrom were duly elected for the office of CCSD Board of Director for the term of 4 years. Board President and other board members thanked Jennifer Munson for her years of services to the CCSD Board.
Adjournment:
It was moved by Jennifer Munson and seconded by Onica Ulveling to adjourn the meeting at 6:22 p.m. Unanimous approval.
____________________________ _____________________________
Cindy Johnson, President Nicole McCarville, Board Secretary
Approved: _____________________
