Minutes - 2021.5.17

Minutes

Regular Board of Directors’ Meeting

May 17, 2021

5:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board conference room of Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.   Staff members present: Dr. Casey Berlau, Gary Bengtson, Tammie McKenzie, Patrick Rabbitt, Jeff Dvorak, Jeff Cullen, and Craig Rowedder.  The meeting was also streamed on Zoom due to the COVID-19 pandemic.

 

Approval of Agenda:

It was moved by Jennifer Munson to approve the agenda as presented.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Consent Agenda:

  1. Minutes of the April 22, 2021 and April 29, 2021 Board meetings:
  2. Bill listings in the following amounts:

      General Fund         $155,877.74

      Student Activity Fund         $19,726.65

      Physical Plant and Equipment Levy         $3,439.72

      Local Option Sales Tax         $50,955.74

      Nutrition Fund         $35,405.09

  1. Resignations:
  2. Field Trips:
  3. Agreement with SAI for Mentoring and Induction Program for 2021-2022
  4. Items Withdrawn from Consent Agenda:

 

It was moved by Jennifer Munson to approve the consent agenda.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

  1. School Board Appreciation Month:

Dr. Casey Berlau stated that May is School Board Appreciation month and he thanked the Board members for all they do for the children in the community and the critical decisions they have been faced with this year.

 

  1. Public Comment:

Glen Babb, who was on Zoom, asked the Board why they held a meeting on Sunday night to reverse their decision on the need for students to wear masks at school.  Karen Friedlein responded that with the changes announced by the Department of Health on Friday and the fact that this meeting already had a full agenda the decision was made to hold a special meeting to address that issue.

 

Open Public Hearing on High School Roofing Project:

Board President Karen Friedlein opened the public hearing on the proposed roofing project at Carroll High School at 5:39 p.m.   Jeff Dvorak briefly explained the project which would include replacing approximately 40,000 square feet of roof at the high school.   The project would change the roof from a ballasted roof to a fully adhered roof.

 

There being no comments on the proposed project, Board President Karen Friedlein closed the public hearing at 5:42 p,m.

 

Consider Approval of Bid for High School Roof Project:

Jeff Dvorak presented the following bids on the high school roofing project:

   For Sure Roofing – Des Moines, Iowa   $362,314.00

   Whitehawk Construction – Omaha, Nebraska   $321,500.00

   North Cedar Service – Mason City, Iowa   $232,270.00

 

It was moved by Cindy Johnson to accept the bid from North Cedar Services of Mason City, Iowa to repair Section 5 and Section 6 of the high school roof for a bid of $232,270.00.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Presentations:

  1. Facilities Report:

Jeff Dvorak reviewed a Five-Year Facilities Plan with the Board in addition to a Five-Year Pavement Management Program.

 

  1. Technology Report:

Craig Rowedder reviewed the current use of technology in the district as well as future technology trends and needs.

 

Ratify 2021-2022 Contract with CESA:

Gary Bengtson reviewed the recent tentative agreement with the Carroll Education Support Association.  The agreement calls for an $.80 per hour increase for teacher associates and a $.65 per hour increase for all transportation drivers.  The proposed contract would be for a two-year period with wages for the 2022-2023 to be determined later.  The total package cost of the agreement is 2.97% or $71,096.00.

 

It was moved by Jennifer Munson to ratify the 2021-2022 contract with the Carroll Education Support Association.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Donations:

There were no donations for the month.

 

Personnel Report:

A.         Approval for Employment:

The following recommendations for employment were presented for approval:

•            Jerry Raymond is recommending Rachel Wittry, Ann Nuemann, Shelley Helmich, and Renee Friedrichsen for Summer Skills positions.

•            Jerry Raymond is recommending the following TLC positions to be filled by Carroll Middle School staff:  PLC Leaders:  Rachel Brincks, Tom Borchers, Jesse Strong, Christena Miller, Linsey Pick, Peggy McDonald, and Rachel Wittry.   TLC Oversight Committee:  Jodi Handlos

•            Tammie McKenzie would like to recommend the following people for the following TLC positions at Carroll High School.

            Instructional Coach:  Becky Boes and Kelli Schulz

            PLC Leaders:  Shelley Helmich, Brian Grooms, Bob Pauk, Nicole

            Cote, and Doug Leiting.

            District Oversight:  Kim Renning

•            Patrick Rabbitt would like to recommend the following people for the following TLC positions at Fairview and Adams Elementary:

            Instructional Coach:  Ryan Simmelink

PLC Leaders:  Holly Warnke, Candice Ostrich, Kalee Vonnahme, Peggy Hamilton, Sara Hamilton, Carrie Hampton, Karla Flattery, and Beckie Roberts.

            District Oversight:  Jodie Guddall and Ashlea Ahrenholtz

            Mentor Teacher: Amanda Warnaca

•            Randy Bissen is recommending Kim Renning for the Varsity Volleyball Assistant position.  If approved she would be on Step 27 of the salary schedule and would receive $4,592. 

•            Jerry Raymond is recommending Kim Renning for a Summer School position at Carroll Middle School.

 

New Position:

      Patrick Rabbitt is requesting the addition of a special education teacher associate position at Fairview for 2021-2022 due to the enrollment of a new student.

 

It was moved by Jennifer Munson to approve the personnel recommendations with the new position.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

B.         Non-Bargaining Wages and Salaries:

Dr. Casey Berlau presented a recommendation to approve a pool of funds for non-bargaining staff totaling $90,163.62 or a total increase of 2.93%.  

 

It was moved by Duane Horsley to approve the recommended increases for all administrators, except the superintendent, custodians, secretaries, food service, and others for a total of $90,163.63.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

  1. Starting Pay for 2021-2022:

Dr. Casey Berlau presented proposed starting pay and substitute wages for the 2021-2022 school year.

 

It was moved by Jennifer Munson to approve the proposed starting and substitute wages for the 2021-2022 school year.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Administrative Report:

  1. Superintendent and Building Principals Reports:

Dr. Berlau reported that the district has spent their share of CARES funds for COVID-19 relief in the amount of $191,544.00.  The district has $76,400.00 in GEER I funding of which purchase orders are being prepared currently.  In addition, the district will have $871,531 in ESSR II funds available and $1,957,334 in ESSR II funds.  These funds will be on a reimbursable basis with some restrictions for learning recovery.

 

Tammie McKenzie updated the Board on activities at the high school.  She also recognized the substitute teachers utilized by the high school during the school year. 

 

Patrick Rabbitt reviewed happenings at Fairview Elementary and Adams Elementary.  He highlighted the success of the elementary track meet held recently at the stadium. 

 

  1. Transportation Agreement with Region XII COG:

Dr. Casey Berlau presented a transportation agreement with Region XII Council of Governments.  This agreement is a continuation to an existing agreement the district has with Region XII.

 

It was moved by Jennifer Munson to approve the transportation agreement with Region XII Council of Governments.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

  1. Consider approval of District Career Guidance Plan:

Tammie McKenzie presented the District’s Career Guidance Plan which is required under Senate File 2392.  This is the first of two parts of the plan and deals with Career and College Readiness.  The plan was developed by a committee of district staff as specified in the legislation.

 

It was moved by Cindy Johnson to approve the District Career Guidance Plan for 2021-2022.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

  1. Consider Agreement for Leader In Me Program for 2021-2022:

This item was tabled.

 

  1. Job Descriptions:

Dr. Casey Berlau presented the following job descriptions

• Preschool Instructor – This is a new job description for the position of preschool instructor.

 

It was moved by Duane Horsley to approve the job description for the position of preschool instructor.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nayes: None

 

• Counselor Carroll Middle School – Dr. Berlau presented a revised job description for a Carroll Middle School Counselor position. 

 

It was moved by Duane Horsley to approve the job description for the

Carroll Middle School Counselor position.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

  1. Second Readings of Board Policies for Review:

Dr. Casey Berlau presented the second reading of the following Board policies:

• 705.2 – School Bus Safety Restraints

• 813.1 – Suspension and Debarment of Vendors and Contractors Procedure

• 815R2 – Using Federal Funds in Procurement Contracts – New

 

It was moved by Cindy Johnson to approve the second reading of Board Policies 705.2 – School Bus Safety Restraints, 813.1 – Suspension and Debarment of Vendors and Contractors Procedure, and 815R2 – Using Federal Funds in Procurement Contracts.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

  1. Board Policy Review:

Dr. Casey Berlau presented the first reading of the following Board policies:

• 468 – Employee Wage and Overtime Compensation

• 470 – Classified Termination of Employment

• 471 – Staff Reduction Through Termination

• 472 – Sick Leave (NonBargaining Personnel)

• 473 – Personal Leave (NonBargaining Personnel)

• 474 – Bereavement Leave (Non-Bargaining Personnel)

 

It was moved by Jennifer Munson to approve the first reading of Board policies 468 – Employee Wage and Overtime Compensation, 470 – Classified Termination of Employment, 471 – Staff Reduction Through Termination, 472 – Sick Leave (NonBargaining Personnel), 473 – Personal Leave (NonBargaining Personnel), 474 – Bereavement Leave (Non-Bargaining Personnel).  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Business Office Report:

  1. Capital Outlay:
  1. Boiler Repair at Adams Elementary:

Jeff Dvorak presented the following two bids to retube the boiler at Adams Elementary School:

Capital City Boiler and Machine Works

Retube One Boiler         $14,360.00

Retube Two Boilers         $27,735.00

C.H. McGuiness Company

   Retube One Boiler         $13,950.00

   Retube Two Boilers         $26,900.00

 

It was moved by Cindy Johnson to approve the bid from C.H. McGuiness to retube two boilers at Adams Elementary School at a cost of $26,900.00.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

  1. Technology Purchases:

Craig Rowedder presented a proposal to purchase nine Clevertouch interactive screens of which two would be located in Fairview Elementary, Adams Elementary, and Carroll Middle School and three in the Carroll High School.

 

It was moved by Jennifer Munson to purchase nine Clevertouch screens at a cost of $62,546.58 from the ESSER II account.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Dr. Casey Berlau presented a proposal to purchase 300 Chromebooks which is the district’s typical annual purchase.  The bids were as follows:

CDW-G - 300 HP Chromebooks            $73,500.00

Sterling - 300 HP Chromebooks            $78,645.00

Trafera - 300 HP Chromebooks            $69,900.00

 

It was moved by Duane Horsley to purchase 300 Chromebooks at a price of $69,900.00.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

  1. Bid for Updating Software for HVAC Controls at CHS:

Jeff Dvorak presented a quote from Carroll Control Systems for the Automation Server to AS-P Controller Upgrade at cost of $6,250.00.  He also presented a second quote to remove the existing pneumatic controls off the library make up air, boiler room make up air, and obsolete Alerton controls on the kitchen make up air for a cost of $7,250.00.

 

It was moved by Duane Horsley to approve the bid for Option 1 at a cost of $6,250.00 and Option 2 at a cost of $7,250.00.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

  1. School Bus Bids:

Jeff Cullen presented the following bids for three 77 passenger conventional buses bid both with and without under storage.

Truck Center Companies

No Under Storage         $111,230.00

With Under Storage         $113,340.00

Hoglund Bus Company

No Under Storage         $106,000.00

With Under Storage         $109,500.00

School Bus Sales Company

No Under Storage         $105,981.00

With Under Storage         $108,961.00

 

Mr. Cullen recommended the bid from Hoglund Bus Company due to the fact that the district already has a large number of IC buses which many parts will interchange, they can be serviced locally, and the small difference in price between them and School Bus Sales.  He recommended one bus have the under storage and two without.

 

It was moved by Jennifer Munson to approve the purchase of three buses from Hoglund Bus Company for a total cost of $321,500.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

  1. Fees – Textbook Fee/Electronic Textbook Fee:

This item was tabled until the regular June Board meeting.

 

  1. Budget Reports:

Gary Bengtson briefly reviewed the budget reports but stated that due to the date of the Board meeting this month personnel costs for May are not included.

 

Correspondence/Announcements/Information:

  1. Last Day of School – May 28th
  2. Regular June Board Meeting – June 21st  
  3. Special Board Meeting – End of Year Bills – June 28th – Noon

 

Suggestions for June 21st Board Meeting:

  1. Approve Student and Staff Handbooks for 2021-2022:

 

Closed Session – Superintendent Evaluation:

It was moved by Onica Ulveling to go into closed session under Code of Iowa 21.5 1 (i) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session and this session will also be closed to comply with confidentiality of personnel records requirements.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Board President Karen Friedlein declared the meeting closed at 8:44 p.m.

 

It was moved by Jennifer Munson to return to open session.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

Board President Karen Friedlein declared the meeting open at 9:34 p.m.

 

Adjournment:

It was moved by Duane Horsley to adjourn the meeting at 9:34 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

 

Approved: _____________________