Minutes
Regular Board of Directors’ Meeting
August 17, 2020
5:30 p.m. Board Conference Room, Adams Elementary School
Call to Order:
Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Conference Room at Adams Elementary School. Board members present Onica Ulveling, Cindy Johnson, Duane Horsley, and Karen Friedlein. Staff members present: Dr. Casey Berlau and Gary Bengtson. Others present: Jack Wardell. The meeting was also broadcast live due the COVID-19 pandemic.
Approval of Agenda:
It was moved by Cindy Johnson to approve the Board agenda. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Cindy, Duane, Karen Nays: None
Consent Agenda:
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Minutes of the July 21st and August 5th Board meeting
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Bill listings in the following amounts:
General Fund $166,873.48
Student Activity Fund $26,234.00
Management Fund $408.00
Physical Plant & Equipment Levy $3,444.61
Local Option Sales Tax $37,441.49
Nutrition Fund $33,319.00
Scholarship Fund $120.00
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Resignations
It was moved by Duane Horsley to approve the consent agenda. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Cindy, Duane, Karen, Onica Nays: None
Public Forum:
Jack Wardell, the Parks and Recreation Director for the City of Carroll, updated the Board on the improvements planned for the Carroll Recreation Center. A vote on the proposed project will be held September 8th.
Donations:
Dr. Casey Berlau stated the United Way of Carroll would like to donate $3,500 to the Carroll Middle School.
It was moved by Cindy Johnson to approve the donation from the United Way of Carroll. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Karen, Onica, Cindy Nays: None
Personnel Report:
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Approvals for Employment:
The following recommendations for employment were presented:
• Jerry Raymond is recommending Carla Henson a middle school special education teacher associate position. If approved, she would receive $12.01 per hour and work 7 hours per day. Approval is recommended.
• Tammie McKenzie is recommending Sarah Fineran for the high school regular education teacher associate (SASH room) position. If approved, she would receive $11.84 per hour and work 7 hours per day. Approval is recommended contingent upon receipt of clear background checks.
• Patrick Rabbitt is recommending Sue Greving for a regular education teacher associate position in TigerZone. If approved, she would work 3.5 hours per day and would be paid $11.24 per hour. Approval is recommended contingent upon receipt of clear background checks.
• Patrick Rabbitt is recommending Mindy Stout for a regular education teacher associate position in TigerZone. If approved, she would work 2 hours per day and would be paid $11.24 per hour. Approval is recommended contingent upon receipt of clear background checks.
• Jeff Cullen is recommending Sharon Beyer for a contracted bus driving position. If approved she would work 3.5 hours per day and paid $18.92 per hour. Approval is recommended.
• Jeff Cullen is recommending Jesse Tatman for a contracted bus driving position. If approved he would earn $18.62 per hour. Approval is recommended contingent upon his obtaining his CDL license and a clear background check.
• Randy Bissen is recommending Kaitlynn Kaufman for the assistant varsity volleyball position. If approved she would be on Step 8 of the salary schedule and would receive a stipend of $3,340.00. Approval is recommended.
• Randy Bissen is recommending Joey Lappe for the set contraction position for the fall play. If approved, Mr. Lappe would receive a stipend of $1,131. Approval is recommended contingent upon receipt of clear background checks.
• Dr. Casey Berlau is recommending Molly Riedell for a nurse position. If approved, Ms. Riedell would be on Step 21 of the nurse’s salary schedule and receive $33,448.00. This position would be for one year. Approval is recommended contingent upon receipt of clear background checks.
It was moved by Duane Horsley to approve the nine employment recommendations as presented. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Karen, Onica, Cindy, Duane Nays: None Abstain Onica on #9
Administration Report:
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DMACC Observation Contracts for 2020-2021:
Dr. Casey Berlau presented an agreement with the Des Moines Area Community College for pre-education student clinical observation.
It was moved by Onica Ulveling to approve an agreement with Des Moines Area Community College for pre education program observation hours. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Cindy, Duane, Karen Nays: None
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North Central Consortium Agreement:
Dr. Casey Berlau presented an Agreement for enrollment of nonresident students into the North Central Consortium School with the Manson Northwest Webster Community School District.
It was moved by Cindy Johnson to approve the agreement with the Manson Northwest Webster Community School District. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Cindy, Duane, Karen, Onica Nays: None
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Board Policy Revisions:
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First Readings:
• 422 – Employee Leave of Absence – New
• 422E1 – Emergency Paid Sick Leave Request Form – New
• 422E2 – Expanded Family and Medical Leave Request Form – New
• 427 – Family and Medical • Leave FMLA, Notice to Employees, Regulation, and Leave Definitions
• 431 – Classified Employee Professional Purposes Leave – New
• 502 – Student Absences – Excused
• 502R3 – Request for Remote Learning Form – New
• 602 – School Day
• 646 – Appropriate Use of Online Learning Platforms – New
• 928 – District Operation During Public Emergencies – New
• 928R1 – District Operation During a Public Health Emergency Regulation – New
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Second Readings:
• 407 – Employee Travel Compensation
• 407R1 – Employee Travel Reimbursement
• 432 – Worker’s Compensation
• 240 – Public Participation in Board Meeting
It was moved by Duane Horsley to approve the second reading of Board policies Board policies 407, 407R1, 432, and 240. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Karen, Onica, Cindy Nays: None
It was moved by Cindy Johnson to approve the first reading of Board Policies 427, 431, 502, 502R3, 602, 646, 928, and 928R1, with the change in 928R1 to 100.4 degrees, strike “and/or building principals” in policy 602, and waive the second reading for all policies except 502. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Karen, Onica, Cindy, Duane Nays: None
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Memorandum of Understanding with Head Start:
Dr. Casey Berlau presented a proposed memorandum of understanding with the Head Start program. The memorandum of understanding outlines each entity’s responsibilities and matches past memorandums of understanding.
It was moved by Duane Horsley to approve the memorandum of understanding with Head Start. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Cindy, Duane, Karen Nays: None
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Superintendent Report:
Dr. Casey Berlau reviewed plans for the start of school. He stated 80 students had selected on-line learning for the start of the school year; 38 elementary students, 25 middle school students, and 17 high school students. He stated there is still discussion on band and vocal music instruction. He also said that he, Jeff Cullen, and representatives of Kuemper had meet with the Carroll Police to discuss expected traffic and road construction with the start of school. He also addressed school extra-curricular activities this fall.
F. Permission to Dispose of Furniture:
Dr. Casey Berlau presented a request from Jeff Dvorak for the disposal of computer tables/stations from the Carroll Middle School. He started these tables/stations are not such that they could be used in another location.
It was moved by Duane Horsley to approve the disposal of middle school furniture as requested. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Cindy, Duane, Karen, Onica Nays: None
G. Athletic Cooperative Sharing Agreement:
Dr. Casey Berlau presented a request from the Sioux Central Community School District to participate in the girls swimming program for the 2020-2021 school year.
It was moved by Cindy Johnson to approve the cooperative athletic sharing agreement with Sioux Central for the 2020-2021 school year. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Karen, Onica, Cindy Nays: None
Business Office Report:
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Dairy and Bakery Bids:
Gary Bengtson presented two bids for dairy items and one bid for bakery items. He recommended the bid from Anderson Erickson for dairy products and the bid from Bimbo Bakery be approved.
It was moved by Cindy Johnson to approve the bakery bid from Bimbo Bakery and the dairy bid from Anderson Erickson for 2020-2021 school year. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Karen, Onica, Cindy Nays: None
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Annual Settlement Report:
Tabled
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Budget Reports:
Gary Bengtson reviewed budget reports to the Board
Correspondence/Announcements/Information:
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August 20th – K-8 Open House
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August 17th – Professional Development
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August 25th First Day of School
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August 31st – First Day of School for Preschool
Suggestions for September 21st Board Meeting:
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Annual Meeting
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Meet New Teachers
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Other Suggestions
Adjournment:
It was moved by Cindy Johnson to adjourn the meeting at 7:19 p.m. Onica Ulveling seconded the motion. Unanimous approval.
____________________________ _____________________________
Karen Freidlein, President Gary Bengtson, Board Secretary
Approved: _____________________
