Minutes
Regular Board of Directors’ Meeting
March 15, 2021
5:00 p.m. Board Conference Room, Adams Elementary School
Call to Order:
Board President Karen Friedlein called the meeting to order at 5:00 p.m. in the Board conference room of Adams Elementary School. Board members present: Onica Ulveling, Cindy Johnson, Duane Horsley, and Karen Friedlein. Staff members present: Dr. Casey Berlau, and Gary Bengtson. The meeting was streamed on Zoom due to the COVID-19 pandemic.
Approval of Agenda:
It was moved by Duane Horsley to approve the agenda as presented. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Cindy, Duane, Karen Nays: None
Closed Session – Superintendent Evaluation:
It was moved by Duane Horsley to go into closed session under Code of Iowa 21.5 1 (i) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session and this session will also be closed to comply with confidentiality of personnel records requirements. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Cindy, Duane, Karen, Onica Nays: None
Board President Karen Friedlein declared the meeting closed at 5:03 p.m.
It was moved by Cindy Johnson to return to open session. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Karen, Onica, Cindy Nays: None
Board President Karen Friedlein declared the meeting open at 6:05 p.m.
Consent Agenda:
- Minutes of the February 15, 2021 & March 8, 2021 Board meetings:
- Bill listings in the following amounts:
General Fund $225,981.39
Student Activity Fund $13,009.38
Management Fund $33,867.25
Local Option Sales Tax $52,113.60
Nutrition Fund $33,954.28
Physical Plant & Equipment Levy $2,548.02
- Resignations:
- Field Trips:
- Items withdrawn from the Consent Agenda:
It was moved by Cindy Johnson to approve the consent agenda. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Karen, Onica, Cindy, Duane Nays: None
CEA Opening Proposal:
Kim Klein, Carroll High School Language Arts Instructor, presented the Carroll Education Association’s opening offer to the Board for the 2021-2022 school year. The proposal called for a 4 percent package increase in wages and benefits and a request to extend the agreement through 2024.
CESA Opening Proposal:
Kathy Brown, Bus Driver with the Carroll Community School District, presented the opening offer for the Carroll Education Support Association. The request included a one dollar per hour raise, longevity pay, an additional personal day, and pay for professional development. Estimated cost of the package is 5.21%.
Public Forum:
There was no one present with an issue to bring before the Board.
School Improvement Report:
- Reports from the Superintendent and Building Principals:
Dr. Casey Berlau stated that currently the district has two positive cases and six students who are in quarantine. The positivity rate for Carroll County is just under 5%.
Dr. Berlau said the district is currently working with a firm that will evaluate air quality beginning at Carroll High School. He also stated that interviews are scheduled for the Director for Teaching and Learning position this week and interviews continue for the Student Information Specialist and the Employee Benefits Coordinator.
Donations:
Dr. Casey Berlau reported an anonymous donor wishes to donate $400 to defray the cost of livestreaming the sub-state boys basketball game.
It was moved by Cindy Johnson to accept the donation of $400 to livestream the sub-state boys basketball game. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Cindy, Duane, Karen Nays: None
Personnel Report:
A. Approval for Employment:
Dr. Casey Berlau presented the following recommendations for employment for approval:
• Randy Bissen is recommending Craig Rowedder for the Head Varsity Football coaching position. If approved, Mr. Rowedder would be on Step 31 of the salary schedule. Approval is recommended.
• Randy Bissen is recommending Matthan Kots for the Assistant Girls Soccer coaching position. If approved, Mr. Kots would be on Step 0 of the salary schedule. Approval is recommended.
- Notice of Employee Transfer:
Dr. Berlau reported that Tammie McKenzie has approved the transfer request from Kaitlynn Kaufman from middle school math to a high school science teaching position.
It was moved by Onica Ulveling to approve the personnel recommendations. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Cindy, Duane, Karen, Onica Nays: None
FY 2021 Budget Work Session:
Dr. Casey Berlau presented a proposed budget for the 2021-2022 fiscal year. The proposal calls for a total tax rate of $9.5713 per thousand dollars of evaluation or an increase of $.0264 over the previous year.
It was moved by Duane Horsley to set the hearing for the proposed budget on April 8, 2021 in the Board Conference Room at 12:00 p.m. noon and direct Gary Bengtson to publish the notice in the newspaper. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Karen, Onica, Cindy Nays: None
Administrative Report:
- Job Description Review:
Dr. Casey Berlau presented the following revised job descriptions to the Board for their consideration:
Music Teacher – High School - Instrumental
Music Teacher – Elementary – Vocal
Technology Director
It was moved by Cindy Johnson to approve the revised job description for the high school instrumental music teacher, elementary vocal music teacher, and the technology director. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Karen, Onica, Cindy, Duane Nays: None
- Board Policy Review:
The Board held a first reading on the following Board policies:
420 – Jury Duty
423 – Gifts to Employees
428 – Substance Free Workplace
429 – Use of Tobacco Products
430 – Holidays (Non-Bargaining Personnel)
432 – Worker’s Compensation
434 – Service Recognition
436 – Universal Precautions
437 – Hazardous Chemical Disclosure
460 – Classified Employee Defined
461 – Classified Employee Qualifications, Recruitment, and Selection
421 – DELETE – Pay Deductions
421R1 – DELETE – Pay Deductions Regulations
462 – DELETE – Classified Employee Employment
463 – DELETE – Classified Employee Assignment
464 – DELETE – Salary Schedules (Non-Bargaining Personnel)
It was moved by Cindy Johnson to approve the first reading of Board Policies 420, 423, 428, 429, 430, 432, 434, 436, 437, 460, and 461. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Cindy, Duane, Karen Nays: None
It was moved Duane Horsley to delete Board Policies 421, 421R1, 462, 463, and 464. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Cindy, Duane, Karen, Onica Nays: None
- Adjustments to 2020-2021 School Calendar (Snow Days):
Dr. Casey Berlau stated that prior to today we have missed five days of school because of weather. He suggested the 2020-21 school calendar be amended to make May 25th, May 26th, and May 27th full school days and May 28th a school day with a two hour early out. Teachers would work June 1st, June 2nd, and June 3rd plus an additional three and a half hours.
It was moved by Duane Horsley to approve the change in the 2020-2021 school calendar as recommended with the last day of school for students at May 28, 2021. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Karen, Onica, Cindy Nays: None
- Yearbook Agreement with Jostens:
Dr. Casey Berlau presented a proposed agreement with Jostens for the publishing of the Carroll High School Yearbook. This change is recommended by high school principal Tammie McKenzie and would cover the 2022 through 2024 school years.
It was moved by Onica Ulveling to approve the yearbook agreement with Jostens. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Karen, Onica, Cindy, Duane Nays: None
- MOU Between Licensed Child Care Center and Family Resource Center Child Care Project:
Dr. Berlau presented a proposed Memorandum of Understanding between Licensed Child Care Center and Family Resource Center Child Care Project. This agreement is for the TigerZone project.
It was moved by Duane Horsley to approve the Memorandum of Understanding with the Licensed Child Care Center and Family Resource Center Child Care Project. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Cindy, Duane, Karen Nays: None
- Review Proposed Hiring Plan for Director of Business Affairs:
Dr. Casey Berlau briefly reviewed plans for hiring a Director of Business Affairs.
Business Office Report:
- Recommendation for Vehicle Purchase:
Dr. Casey Berlau presented two bids the district received for a purchase of a seven passenger vehicle. Wittrock Motors of Carroll bid a 2021 Dodge Durango for $32,039 and Champion Ford bid a 2021 Ford Explorer for $27,901. It was recommended to purchase the Ford Explorer due to the lower cost.
It was moved by Duane Horsley to accept the bid from Champion Ford for a 2021 Ford Explorer for $27,901. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Cindy, Duane, Karen, Onica Nays: None
- Permission to Dispose of School Vehicle (Mini-van):
Dr. Casey Berlau presented a request from Jeff Cullen to dispose of a 2007 red Ford Freestar mini-van by selling it to the salvage yard. The vehicle’s condition makes it unsuitable for sale as a motor vehicle.
It was moved by Duane Horsley to approve the sale of the mini-van in question to Quandt’s Auto Salvage. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Karen, Onica, Cindy Nays: None
- Quotes for HVAC Control Servers at Adams Elementary & Fairview:
Dr. Casey Berlau presented a proposal from Carroll Control Systems for an INET Controller Server upgrade to the Adams Elementary HVAC system and an AS-P Controller Server upgrade for the Fairview Elementary HVAC system. The cost of the controller at Adams Elementary would be $9,750 while the cost of the controller at Fairview Elementary would be $6,750.
It was moved by Cindy Johnson to accept the bid from Carroll Control Systems for an INET to AS-P controller at Adams Elementary for not to exceed $9,750 and an AS-P controller at Fairview Elementary at not to exceed $6,750. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Karen, Onica, Cindy, Duane Nays: None
Correspondence/Announcements/Information
• March 15th – Parent-Teacher Conferences
• March 18th – Parent-Teacher Conferences
• March 19th – No School
Suggestions for April 19th Board Meeting:
Except Session – Negotiations:
The Board went into closed session at 7:45 p.m. to discuss negotiation strategies.
Adjournment:
It was moved by Onica Ulveling to adjourn the meeting at 8:04 p.m. Cindy Johnson seconded the motion. Unanimous approval.
____________________________ _____________________________
Karen Friedlein, President Gary Bengtson, Board Secretary
Approved: _____________________
