Minutes
Regular Board of Directors’ Meeting
February 15, 2021
5:30 p.m. Board Conference Room, Adams Elementary School
Call to Order:
Board Vice-President Duane Horsley called the meeting to order at 5:30 p.m. in the Board conference room of Adams Elementary School. Board members present: Onica Ulveling, Jennifer Munson, and Duane Horsley. Staff members present: Dr. Casey Berlau, Diane Renneke, Patrick Rabbitt, Jerry Raymond, and Tammie McKenzie. The meeting was streamed on Zoom due to the COVID-19 pandemic.
Approval of Agenda:
It was moved by Jennifer Munson to approve the agenda as presented. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Jennifer, Duane, Onica Nays: None
Consent Agenda:
A.
Minutes of the January 18, 2021 Board meetings:
B.
Bill listings in the following amounts:
General Fund $198,511.93
Student Activity Fund $6,732.82
Nutrition Fund $62,505.79
Physical Plant & Equipment Levy $3,439.47
C.
Resignations:
D.
Field Trips:
It was moved by Jennifer Munson to approve the consent agenda. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Onica, Jennifer Nays: None
Public Forum:
There was no one present with an issue to bring before the Board.
Donations:
Dr. Casey Berlau presented the following donations for approval:
• The United Way of Carroll would like to donate $3,880.00 to TigerZone at Fairview Elementary for supplies and training.
• The United Way of Carroll would like to donate $120.00 for the purchase of a harness for the therapy dog.
Jen Munson stated she would be abstaining from the vote because of her position as Executive Director of the United Way of Carroll. The Board contacted Cindy Johnson who joined the meeting via phone.
It was moved by Onica Ulveling to accept the donations from the United Way of Carroll. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Cindy, Duane Nays: None Abstain: Jennifer
Cindy Johnson left the meeting.
School Improvement Report:
A.
TigerZone:
Mr. Patrick Rabbitt and Ms. Julie Chumbley gave an overview of the Carroll TigerZone Program, the district’s before and after school program.
B.
NWEA Winter Results from the Carroll Middle School:
Jerry Raymond presented the NWEA winter testing results from the Carroll Middle School.
Personnel Report:
A. Approval for Employment:
Dr. Casey Berlau presented the following recommendations for employment for approval:
• Randy Bissen is recommending Julie Perkins for the head varsity girls’ soccer position. If approved Ms. Perkins would be on Step 0 of the salary schedule and would receive $3,524.00.
• Randy Bissen is recommending Brian Grooms for the junior varsity baseball coaching position. Mr. Grooms has prior baseball coaching experience at the Sibley-Ocheyedan school district and would be placed on Step 12 of the salary schedule and receive $3,569.00.
• Jerry Raymond is recommending Wilma Plummer for a special education teacher associate position at the Carroll Middle School. If approved, Ms. Plummer would work 7 hours per day and would be paid $12.00 per hour.
• Tammie McKenzie and Jerry Raymond are recommending Cayla Morton for the 7-12 vocal music instructor position. Ms. Morton has prior teaching experience at the South Central Calhoun School District and would be placed on the BA lane and Step 12 of the 2021-2022 salary schedule. Approval is contingent upon receipt of a clear background check.
B.
Contract Modification:
Sara Anderson is recommending Amy Warnke for the eight hour/day kitchen manager position at the Carroll Middle School. Ms. Warnke’s rate of pay will be $14.75 until she passes the required ServSafe training at which time her salary will increase to $15.00 per hour.
It was moved by Jennifer Munson to approve the personnel recommendations. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Onica, Jennifer Nays: None
Administrative Report:
A.
Reports from Superintendent and Building Principals:
Dr. Casey Berlau reported that currently the district has one staff member who has tested positive for COVID-19 and two students who are currently quarantined for the virus. He stated the Carroll Public Health Department has had two vaccine sessions for school employees with approximately sixty staff members receiving their first vaccination.
He stated negotiations with the Carroll Education Association and the Carroll Education Support Association are expected to begin shortly with both sides waiting on the state to finalize state supplemental aid for 2021-2022. He also stated the district has missed four days of school so far due to weather but the district currently has enough instructional hours in the school calendar to cover those days. At this point the district is working on a proposal to make up three of those days due to the number of days missed last year. If any more days are missed due to weather, the district would have a virtual snow day.
The principal updated the Board on activities within their buildings.
B.
Approve School Improvement Advisory Committee:
Dr. Casey Berlau recommended the following individuals to serve on the School Improvement Advisory Committee:
Jeff Dvorak, Larry Lesle, Jill Grieman, Crystal Boes, Randy Bissen, Chelsea Bissen, Carol Danner, Ann Neumann, Ryan Simmelink, Craig Rowedder, Jen Munson, Brad Jorgenson, Jenna Olberding, Thetia Hall-Polking, Bill Polking, Jane Roiland, Tammie McKenzie, Doc Madsen, Katie Kruse, Ellija Lee, Emma Nelson, Jerry Raymond, Casey Berlau, and Patrick Rabbitt
It was moved by Jennifer Munson to approve the appointments to the School Improvement Advisory Committee. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Jennifer, Duane, Onica Nays: None
C.
DMACC Courses for the 2021-2022 School Year.
Dr. Casey Berlau presented a list of Des Moines Area Community College classes to be offered to Carroll High School students for college credit.
It was moved by Jennifer Munson to approve the DMACC courses offered for the 2021-2022 school year. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Onica, Jennifer Nays: None
D.
2021-2022 Carroll High School Course Description and Registration Guide:
Tammie McKenzie reviewed the 2021-2022 Carroll High School Course Description and Registration Guide with the Board.
It was moved by Jennifer Munson to approve the 2021-2022 Carroll High School Course Description and Registration Guide. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Jennifer, Duane Nays: None
E.
Agreement with the University of Northern Iowa for Student Teachers:
Dr. Berlau presented a proposed agreement with University of Northern Iowa for the placement of student teachers in the Carroll Community School District.
It was moved by Jennifer Munson to approve the agreement with the University of Northern Iowa for the placement of student teachers. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Jennifer, Duane Nays: None
F.
2021-2022 Staffing Plan:
Dr. Casey Berlau reviewed staffing plans for the 2021-2022 school year. He reported the district is looking to add a science teacher at the Carroll High School.
G.
Board Policy Review:
The Board held a second reading on the following Board policies:
501 – Compulsory Attendance
503 – Entrance Admission
529 – Search and Seizure
539 – Corporal Punishment
539.1 – New – Physical Restraint and Seclusion
539R1 – New – Use of Physical Restraint and Seclusion Regulation
539E1 – New – Use of Physical Restraint and/or Seclusion
Documentation Form
539E2 – New – Debriefing Letter for Guardian or Student Involved in
an Occurrence
539E3 – New – Debriefing Meeting Document
572 – Student Special Health Services
609 - Special Education
625 Instruction at a Post-Secondary Educational Institution
627 – Virtual/Online Learing
815.1 – Suspension and Debarment of Vendors and Contractors
Procedures
826 – Financial Records
It was moved by Jennifer Munson to approve the second reading of Board Policies 501, 503,529, 539, 539.1, 539R1, 539E1, 539E2, 539E3, 572, 609, 625, 627, 815.1, and 826. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Onica, Jennifer Nays: None
H.
Consider Revising Job Descriptions:
Dr. Casey Berlau presented revised job descriptions for the following positions:
• Employee Benefits Coordinator
• Student Information Specialist/Administrative Assistant
• Music Teacher – High School Vocal
• Music Teacher – Middle School Vocal
• Music Teacher – Middle School Instrumental
•
Director of Business Affairs
It was moved by Jennifer Munson to approve the revised job descriptions for Employee Benefits Coordinator, Student Information Specialist/Administrative Assistant, Music Teacher – High School Vocal, Music Teacher – Middle School Vocal, Music Teacher – Middle School Instrumental, and Director of Business Affairs. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Jennifer, Duane Nays: None
Business Office Report:
A.
Agreement with FRK Architects and Engineers for Services:
Dr. Casey Berlau presented a proposed agreement with FRK Architects and Engineers for services related to a roof project at Carroll High School.
It was moved by Jennifer Munson to approve the Carroll High School roof replacement proposal from FRK Architects and Engineers. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Jennifer, Duane Nays: None
Correspondence/Announcements/Information
• March 15th – Parent-Teacher Conferences
• March 18th – Parent-Teacher Conferences
• March 19th – No School
Suggestions for March 15th Board Meeting:
Closed Session – Superintendent Evaluation:
This item was tabled until a later date.
Adjournment:
It was moved by Jennifer Munson to adjourn the meeting at 7:37 p.m. Onica Ulveling seconded the motion. Unanimous approval.
____________________________ _____________________________
Duane Horsley, Vice-President Gary Bengtson, Board Secretary
Approved: _____________________
