Minutes
Regular Board of Directors’ Meeting
July 21, 2020
5:30 p.m. Media Center, Carroll High School
Call to Order:
Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Media Center at Carroll High School. Board members present Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein. Staff members present: Dr. Casey Berlau, Gary Bengtson, Jeff Cullen, Patrick Rabbitt, Crystal Boes, and Roxanne Aden. Others present: Several parents and community members.
Approval of Agenda:
It was moved by Jennifer Munson to approve the Board agenda. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None
Consent Agenda:
- Minutes of the June 18th and June 27th Board meetings
- Bill listings in the following amounts:
General Fund $240,346.15
Student Activity Fund $3,045.50
Management Fund $553,264.91
Physical Plant & Equipment Levy $69,547.57
Local Option Sales Tax $95,205.00
Nutrition Fund $13,271.01
Scholarship Fund $120.00
- Resignations:
- Field Trips:
It was moved by Jennifer Munson to approve the consent agenda. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None
Public Forum:
Board President Karen Friedlein opened the meeting for comments:
Roxanne Aden spoke briefly to the Board and requested the Board not require masks for students. Pat Tigges spoke about the difficulties special needs kids would have in wearing masks and keeping them on and in keeping the masks dry. Tyler Nelson spoke to the difficulties of good internet connections in the rural areas that are necessary for on-line learning.
Donations:
There were no donations to present.
Personnel Report:
- Approvals for Employment:
The following recommendations for employment were presented:
• Randy Bissen recommended Jodie Guddall for the middle school cheerleading position. If approved, she would receive $750 for the football cheer sponsor position and $750 for the basketball cheer position. Approval is recommended.
• Patrick Rabbitt and Crystal Boes are recommending Wanita Dentlingeer for a special education teacher associate position at Adams Elementary. If approved, she would work 6.75 hours per day and be paid $11.80 per hour. Approval is recommended contingent upon receipt of a clear background check.
• Dr. Casey Berlau recommended Kelly Stitz for the Student Information Specialist/Administrative Assistant position. If approved, Ms. Stitz would be paid $15.38 per hour and would work 8 hours per day.
It was moved by Jennifer Munson to approve the recommendations for employment. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Karen, Onica, Cindy, Jennifer Nays: None
Administration Report:
- Superintendent Report:
Dr. Casey Berlau reviewed the current plans for opening school buildings this fall. He stated plans continue to evolve as information changes. Personal protective equipment has been purchased by the district and procedures for cleaning and disinfecting are being established.
Transportation director Jeff Cullen updated the Board on possible changes to the bussing program to help meet COVID-19 recommendations. He stated the district has purchased six electrostatic sprayers to be used in both buses and buildings. He further said that in-town bussing may be reduced to only those students required to be transported by state code.
- St. Anthony Athletic Training Agreement:
Dr. Casey Berlau presented a proposed agreement with St. Anthony Regional Hospital for the services of an athletic trainer for the 2020-2021 school year. The cost of the agreement would be $2,000 annually.
It was moved by Onica Ulveling to approve the St. Anthony athletic training agreement. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Karen Onica, Cindy, Duane Nays: None Abstain: Jennifer
- Starting and Substitute Pay for 2020-2021:
Dr. Casey Berlau presented a list of proposed starting and substitute pay for the 2020-2021 school year. It was moved by Jennifer Munson to accept the starting and substitute pay rates for the 2020-2021 school year. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None
- Juvenile Court School Liaison Contract for FY21:
Dr. Casey Berlau presented an agreement with Juvenile Court Services for a Juvenile Court School Liaison officer. He stated this agreement is a continuation of a program the school has had in place for many years.
It was moved by Duane Horsley to approve the contract for juvenile court school liaison service for 2020-2021. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None
E. Board Policy Revisions:
The Board held a first reading on the following Board Policies:
• 407 – Employee Travel Compensation
• 407R1 – Employee Travel Reimbursement
- 432 – Workers Compensation
- 240 – Public Participation in Board Meetings
It was moved by Jennifer Munson to approve the first reading of Board Policies 407, 407R1, 432, and 240. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None
F. Job Description – Health Assistant:
Dr. Casey Berlau presented a proposed job description for the position of Health Assistant. It was moved by Jennifer Munson to approve the job description for the Health Assistant with the addition of technology skills as discussed. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Karen, Onica, Cindy, Jennifer Nays: None
G. Consider Adding Staff to the Health Services Department:
Dr. Casey Berlau and the Board held a brief discussion on the necessity of adding staff to the Health Services Department particularly in light of the COVID-19 pandemic.
It was moved by Duane Horsley to proceed with the recommendation to hire a full-time nurse as a one year position. The motion was seconded by Onica Ulveling. On a roll call vote, the motion passed as follows:
Ayes: Karen, Onica, Cindy, Jennifer, Duane Nays: None
H. Consider Guidelines for Staffing Coaching Positions:
Dr. Casey Berlau presented proposed guidelines to determine how many and when additional coaching positions are necessary based on number of students participating in a sport.
It was moved by Jennifer Munson to approve the proposed staffing guidelines for coaching positions as presented. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None
- Committee Appointments for 2020-2021:
Dr. Casey Berlau presented the following appointments for the 2020-2021 school year.
• Transportation Committee – Jeff Cullen and Jen Munson
• School Improvement Team – Karen Friedlein and Cindy Johnson
• IASB Legislative Network Liaison – Cindy Johnson
• IASB Delegate and Alternate – Duane Horsley, alternate Karen Friedlein
• County Conference Board – Cindy Johnson
• Negotiations Team – Duane Horsley, Karen Friedlein, Dr. Casey Berlau and Gary Bengtson
• Calendar Fact-Finding Committee – Onica Ulveling
• Objection to Instructional Materials – To Be Determined
• Affirmative Action Coordinators – Crystal Boes, alternate Gary Bengtson
• City of Carroll Parks and Rec Member – Dr. Casey Berlau
• Education Equity Officer & Title IX Coordinator – Crystal Boes
- Section 504 Coordinator – Crystal Boes
• Employee Sexual Harassment Compliance Officers – Dr. Casey Berlau & Tammie McKenzie alternate Gary Bengtson
• Abuse of Students by Employees Level I Investigators – Hunter Harmening and Kristi Shanks, alternates Dr. Casey Berlau and Patrick Rabbitt; Level II Investigator – Carroll Police Department
• Americans with Disabilities Act Compliance Officer – Crystal Boes and Jeff Dvorak
• Homeless Liaison – Jill Greiman
• Deputy Principals*
Fairview – Crystal Boes and Dr. Casey Berlau
Adams Elementary – Crystal Boes and Dr. Casey Berlau
Carroll Middle School – Jill Greiman
Carroll High School – Larry Lesle and Randy Bissen
Deputy Superintendent* – Gary Bengtson and Jerry Raymond
* Deputy is defined as the administrator-in-charge during the absence of the regular administrator.
It was moved by Jennifer Munson to approve the committee appointments for the 2020-2021 school year. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None
Jennifer Munson moved to approve the following: “The Board of Directors of the Carroll Community School District designate Crystal Boes as the distrct’s Title IX Coordinator and authorizes that employee to coordinate with the district’s efforts to comply with the district’s responsibilities under Title IX.” Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None
It was moved by Jennifer Munson to approve the administrative assignments as presented. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Karen, Onica, Cindy, Jennifer Nays: None
J. IASB Legislative Priorities:
The Board agreed to review the Iowa Association of School Boards legislative priorities for the 2020-2021 school year and submit their top choices to Dr. Berlau for discussion and action at the August 5th special Board meeting.
Business Office Report:
- Appointment of Secretary/Treasurer (Code 279.3):
It was moved by Jennifer Munson to appoint Gary Bengtson as the Board Secretary/Treasurer. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Karen, Onica, Cindy, Jennifer, Duane Nays: None
Karen Friedlein administered the oath of office to Gary Bengtson.
B. Issue of Warrants Resolution:
Gary Bengtson presented the Issue of Warrants Resolution for fiscal year 2020-2021 for approval. Duane Horsley moved to approve and read the following:
“The Board of Directors of the Carroll Community School District hereby authorizes the Board Secretary to issue warrants when the Board is not in session for the payment of utilities, freight, drayage, express, postage, salaries, state and federal taxes, FICA, IPERS, CEA and CESA dues, employee annuities, United Way contributions, health insurance premiums, Carroll Recreation Center dues, advance transportation expenses, registration fees and related costs, court-ordered garnishments, and previously approved contracted expenses.”
Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None
C. Bank Depositories:
Gary Bengtson presented a resolution naming bank depositories for 2020-2021:
“Be it resolved that the Board of Directors of the Carroll Community School District in Carroll County, Iowa approves the following list of financial institutions to be depositories of District funds in conformance with all applicable provisions of the Iowa Code. The Board Secretary is hereby authorized to deposit District funds in amounts not to exceed the maximum approved for each respective financial institution as set out below:
BANKS
Depository Name Home Office Balance
United Bank of Iowa Ida Grove, IA $7,000,000
Availa Bank Carroll, IA $3,000,000
Iowa Savings Bank Carroll, IA $3,500,000
Commercial Savings Bank Carroll, IA $3,000,000
Bank of the West San Francisco, CA $1,000,000
Templeton Savings Bank Templeton, IA $1,000,000
Westside State Bank Westside, IA $1,000,000
Breda Savings Bank Breda, IA $1,000,000
INVESTMENTS (not required)
Iowa Schools Des Moines, IA $6,500,000
Joint Investment Trust
CERTIFICATION
I hereby certify that the foregoing is a true and correct copy of a resolution of the Carroll Community School District's Board of Directors adopted at a meeting of said public body, duly called and held on the 21st day of July, 2020, a quorum being present, as said resolution remains of record in the minutes of said meeting, and is now in full force and effect.”
It was moved by Duane Horsley to approve the Bank Depository Resolution for 2020-2021. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None
D. Tires Bids:
Dr. Berlau reported that two tire bids were received by the district for 14 tires for the 2020-2021 school year. Bauer Built Tire Company bid $2,230.00 and Performance Tire bid $2,070.00.
It was moved by Cindy Johnson to award the tire bid to Performance Tire Company for $2,070.00. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None
- Preschool Agreement with Kuemper:
Dr. Casey Berlau presented a proposed preschool agreement with the Kuemper Catholic School District. The only change in this agreement over last year is to update the figures and names on the last page.
It was moved by Jennifer Munson to approve the proposed preschool agreement between the Carroll Community School District and the Kuemper Catholic School System for the 2020-2021 school year. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None
- Bid on Commercial Washer/Dryer
Gary Bengtson presented a bid for a commercial washer and dryer to be located at the Carroll High School. He stated the district selected this brand and vendor based on local recommendations. The cost of both the Dexter 30lb. washer and 50lb. dryer plus installation would be $9,435.00.
It was moved by Jennifer Munson to approve the bid for a Dexter washer and dryer from Century Laundry Distributing for $9,435.00. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Karen, Onica, Cindy, Jennifer Nays: None
Correspondence/Announcements/Information:
- New Teachers Report August 14th, 15th, and 16th
- All Teachers Report – August 17th
- All Staff Report on August 19th
- August Board Meeting – August 17th
- August 25th – First Day of School with Students
- Special Board Meeting – August 4th or 5th
It was moved by Duane Horsley to hold a special Board meeting on Wednesday, August 5, 2020 at 5:30 p.m. in the high school media center. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None
Adjournment:
It was moved by Duane Horsley to adjourn the meeting at 7:52 p.m. Cindy Johnson seconded the motion. Unanimous approval.
____________________________ _____________________________
Karen Friedlein, President Gary Bengtson, Board Secretary
Approved: _____________________
