STAFF PERSONNEL
Series 400
Policy Title: Sick Leave (Non Bargaining Personnel) Code No.: 472
Sick leave will be allowed for the personal illness or medically related disability of the employee. Employees will be granted sick leave days pursuant to the following schedule:
1st year of employment - 13 days
2nd year of employment - 14 days
3rd year of employment - 15 days 4th year of employment - 16 days
5th year of employment and subsequent years - 17 days
Access for paid sick leave begins after 20 full business days of employment. Request for amendment to this access may be made to the superintendent or designee.
The unused days of sick leave in any one-year shall be credited for use in subsequent years, with the maximum accumulation of 120 days. The board may require such reasonable evidence, as it may desire, confirming the necessity of such leave.
Sick leave may be taken in hourly increments.
Upon termination from employment any unused accumulated sick leave shall be forfeited without recompense.
Any recovery for worker's compensation or other insurance paid for in full or in part by the board shall be offset against said sick leave pay.
Upon request, employees shall be shown a copy of a written accounting of the employee's accumulated sick leave days at the end of each fiscal year. If written objection is not filed within fifteen (15) days, the accounting is assumed to be correct.
For the purpose of this policy the term “day” shall equate to the number of hours the employee is contracted for or assigned to work. All sick leaves will be recorded in hours to align properly with the time clock system.
An employee may use up to eight (8) days of accumulated sick leave for illness of a spouse, child(ren), grandchild(ren), parent, or parent-in-law. These eight (8) days shall be deducted from the employee's sick leave accumulation.
Sick Leave Bank
- Establishment - A sick leave bank for employees covered under this handbook will be established for those who choose to participate for the use of additional sick leave for eligible leaves when the employee’s sick and personal leave have been exhausted. The bank year will be the contract year and unused leave in the bank in one year will carry over to the following bank year to a maximum of 120 days. Unused days in the bank will not be returned to participating employees.
- Participation – prior to September 15th of each school year, or within 20 days of hire date, whichever is later, employees may voluntarily elect to donate one day of sick leave to the bank. Once an employee contributes a day, they are considered to be enrolled for that bank year. Participation is determined annually.
- Oversight – A committee of three individuals will oversee the bank: the Carroll Education Association president (or designee), Superintendent (or designee), and Board Secretary. Requests for use of sick bank leave will be reviewed and the decision will be communicated within 15 business days after completed paperwork is submitted to the Board Secretary. Oversight committee members will not rule on an application of their own, or on that of a spouse, parent, or member of their household.
- Eligibility - In order to be eligible to receive sick leave from the bank, employees:
- must participate in the bank year by contributing one (1) day to the bank by the deadline noted in 2.
- must qualify for leave under this handbook
- have exhausted their own paid leave balances
- must have a need for leave that qualifies under FMLA (birth, adoption or foster placement of a child with you; your serious mental or physical health condition that makes you unable to work; to care for your spouse or child with a serious mental or physical health conditions). When using for the birth, adoption or foster placement of a child, the sick bank leave may only be used for the first 6 weeks of the leave (up to the maximum of 15 days).
- have not yet met the elimination period for long term disability benefits
5. Use - Use of sick leave from the bank is not intended for an employee to use on a day-to-day basis, that is, donated sick leave days will not be available for a brief absence of one or two days. In order to use sick leave in the bank, an employee:
- must make application to the Board Secretary on the form in the appendix of this handbook
- has turned in a Family and Medical Leave Request per policy 427
- may be granted up to 15 days per bank year
Use of sick bank leave days granted by the oversight committee will commence the first contract day after the exhaustion of the employee’s sick and personal leave days and will continue until one of the following:
- the employee has received their physician’s approval to return to work
- the employee has exhausted the maximum of 15 days of the sick leave bank
- the reason for qualifying leave has ended, or
- the employee has reached the waiting period for long-term disability benefits to start
An employee may be approved to use hours from the sick leave bank for up to two (2) consecutive years (if participating and eligible) but will not be eligible for use of the sick leave bank for one bank year after utilizing sick leave bank hours for two (2) consecutive years.
Date of Adoption/Review/Revision:
August 23, 1982
August 1986
August 10, 1987
August 1992
August 1995
June 1998
June 2001
June 2002
June 2004
July 2007
April 2011
July 2012
August 2013
October 2016
September 2018
June 2021
January 2022
October 2022
September 2023
August 2024
