Minutes
November 4, 2024 Board Meeting & Work Session
Carroll CSD
6:30 PM Adams Elementary Board Room
CALL MEETING TO ORDER - ROLL CALL – President Lundstrom called the meeting to order at 6:30PM. Board members present were members Friel, Horsley, Johnston, Lundstrom and McCaulley.
APPROVE THE AGENDA – Motion by Friel/Horsley to approve the agenda with unanimous approval by roll call vote.
CLOSED SESSION – Moved by Johnston/Horsley to go into closed session at 6:31PM under Iowa Code 21.5(1)c to discuss strategy with counsel in matters that are presently in litigation or where litigation may be imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. The motion carried unanimously on a roll call vote.
The board returned to open session at 6:45PM.
ACTION ITEMS
- Take action on bids received for transportation facility – the board reviewed the bid tabulation sheet again and discussed their concerns regarding Graphite Construction with their: 1) experience, including just 1/5 projects in last 4 years with DLR completed on time, the low % of self-performed work for the project along considering past history with oversight of sub-contractors; 2) availability of staff with the number of active projects: 3) timeline since Graphite already indicated they could no longer meet timeline laid out in the bid documents even though the board was still within the 60 day bid award timeframe. Moved by Johnston/Friel to pass the board resolution to award the Transportation Facility project bid to the lowest responsive, responsible bidder for the Base project bid only to Merit Construction for $4,900,000. The motion passed unanimously on a roll call vote.
- Consider approval of quote for hot water heater for CMS – moved by Friel/McCaulley to accept the bid from Knobbe’s for $17,640 with unanimous approval by roll call vote.
- Consider approval of SIAC Committee – moved by Friel/Horsley to approve the committee as presented with unanimous approval by roll call vote.
- Piper Sandler Transportation Facility financing – Tim Oswald with Piper Sandler presented various financing options for the project. Moved by Horsley/Johnston to pay 100% cash for the project from PPEL/SAVE funds with unanimous approval by roll call vote.
WORK SESSION
- Retirement Incentive Discussion
- Transportation Department Report
ADJOURN – moved by Friel/Horsley to adjourn at 8:22pm with unanimous approval. Next meeting is November 18, 2024 at 6:30PM at Adams Elementary.
Respectfully Submitted,
/s/ Nicole L McCarville, Board Secretary
