Minutes
Regular Board of Directors’ Meeting
August 9, 2021
5:30 p.m. Board Room, Adams Elementary School
Call to Order:
Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Room at Adams Elementary School. Board members present Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein. Staff members present: Dr. Casey Berlau, Nicole McCarville, Tammie McKenzie, Patrick Rabbit, Jerry Raymond and Karinne Tharaldson. Others present were members of the press from Daily Times Herald, Carroll Broadcasting, and Carroll Area Access Television. The following community members were also present: Roxanne Aden, Shannon Wittrock, Casie Forke-Burke, Candace Gross, Steve Stypa, Shari Stypa, Tyler Nelson, Keith Vonnahme, and Samantha Vonnahme.
Approval of Agenda:
It was moved by Jennifer Munson and seconded by Onica Ulveling to approve the Board agenda. The motion passed on a roll call vote as follows:
Ayes: Karen, Duane, Cindy, Jennifer, Onica
Consent Agenda:
- Minutes of the July 19, 2021 board meeting
- Bill listings in the following amounts:
General Fund $264,404.84
Student Activity Fund $11,620.79
Scholarship Trust Fund $1,000.00
Physical Plant & Equipment Levy $47,479.76
Local Option Sales Tax $96,041.53
Nutrition Fund $45,869.24
- Resignations:
The following resignations were presented for approval:
- Sarah Fineran wishes to resign from her special education teacher associate position.
- Randy Mantz wishes to resign from his bus driving position effective August 20, 2021.
- Memorandum of Understanding with Head Start
- DMACC Observations Contract
It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the consent agenda with the exception of the DMACC Observations Contract as that was not available at the time of the meeting. The motion passed on a roll call vote as follows:
Ayes: Duane, Cindy, Jennifer, Onica, Karen
Public Forum:
There were no public comments.
Donations:
McDonald’s asked to donate 50 backpacks filled with school supplies. It was moved by Jennifer Munson and seconded by Onica Ulveling to approve the donation. The motion passed on a roll call vote as follows:
Ayes: Cindy, Jennifer, Onica, Karen, Duane
Personnel Report:
- Approvals for Employment:
The following recommendations for employment were presented:
- Patrick Rabbitt is recommending Jennifer Brinkman for a special education teacher associate position at Fairview. If approved Jennifer would work 6.75 hours per day and would be paid $12.45 (the base pay of $12.25 plus $0.20 for experience). Approval is recommended.
- Patrick Rabbit is recommending Cheyenne Pitsenbarger for a severe/profound teacher associate position at Fairview. If approved Cheyenne would receive $13.32 (the base pay for SP TA). If approved she would work 7 hours per day. Approval is recommended.
- Jerry Raymond is recommending Tanya Jackson for a special education teacher associate at Carroll Middle School. If approved Tanya would be paid $12.75 per hour (Beginning wage of $12.25 per hour plus $.30 per hour for holding a para-educator's certificate plus $.20 for two years’ experience). If approved she would work 6.75 hours per day. Approval is recommended contingent upon receipt of a clear background check.
- Jeff Dvorak is recommending Chad Seddon for an 8 hour custodial position at CHS. If approved Jeff would work eight hours per day and be paid $12.75 per hour. Approval is recommended.
- Randy Bissen is recommending Matthan Kots for our assistant boys and girls swimming positions. Matthan has no years of paid experience but was an assistant girls’ soccer coach for us last season and did a good job working with Coach Perkins and the soccer girls. He will work well with Head Coach Deb Danner. If approved he would be on Step 0 of the salary schedule and would receive $1,828 for Assistant Boys Swimming coaching. If approved he would be on Step 0 of the salary schedule and would receive $1,828 for Assistant Girls Swimming coaching. Approval is recommended.
- Randy Bissen would like to recommed Gary Magill for a freshman football position. Gary has been a JH football coach for us and has done a great job of developing players and getting them ready for high school football. He will be a great asset at the freshman level. If approved, he would be on Step 25 of the salary schedule and would receive $4,474. Approval is recommended.
- Tammie McKenzie would like to recommend Melissa Nystrom for a special education teacher associate position at Carroll High School. If approved Melissa would be paid $12.85 per hour (Beginning wage of $12.25 per hour plus $.30 per hour for holding a standard teaching license plus $.30 for years’ experience). If approved she would work 7 hours per day. Approval is recommended.
Contract Modification:
- Sara Anderson is recommending Carly Tigges for the 7-hour all around foodservice position starting August 19, 2021. Carly has previous foodservice experience and took on additional roles last year. She will learn how to work in every kitchen and train with the kitchen managers so she can cover if a kitchen manager is gone. She will train more with Infinite Campus and be able to cashier at any building as well. Sara recommends her pay to be $14.50 per hour. Her hours will be 7:30 to 2:30. When covering for a kitchen manager her hours will be 6:30 to 2:30. Approval of modification is recommended.
It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the personnel recommendations. The motion passed on a roll call vote as follows:
Ayes: Jennifer, Onica, Karen, Duane, Cindy
Administration Report:
- Superintendent Report: Dr. Casey Berlau had Karinne Tharaldson present on some initiatives that she is working through with building principals for gathering data on instructional strategies and learning targets. This will involve some teacher/student observation in order to help the district identify some goals for various instructional support areas.
- District Hiring Manual:
Dr. Casey Berlau presented the district hiring manual for review. Karen recommended the following change to the manual: Page 12 #6 interview process “To serve on the interview committee, each person must be able to participate in each interview, not be related to any candidate, not participate in a social relationship with any candidate that could cause a conflict of interest, nor appear to benefit in any fashion from the hiring of any candidate.” Jennifer Munson moved to approve the district hiring manual with the recommended change and Onica Ulveling seconded the motion. The motion passed on a roll call vote as follows:
Ayes: Onica, Karen, Duane, Cindy, Jennifer
- Return to Learn Plan:
Dr. Casey Berlau presented the district’s return to learn plan for review and approval. The plan includes masks being optional in the buildings and no contact tracing for positive COVID cases within the school. Casey recommended one change to the plan from what was presented and that is that the plan should reflect that masks are required on buses due to the federal public transportation order. Cindy Johnson moved to approve the return to learn plan with the edit that masks are required on the buses to comply with the federal public transportation guidance. Onica Ulveling seconded the motion. The motion passed on a roll call vote as follows:
Ayes: Karen, Duane, Cindy, Jennifer, Onica
- ESSER III Plan:
Dr. Casey Berlau presented the plan for how the district will utilize the ESSER III funding available which included feedback from staff, administrators, students and families, with focus areas on learning loss recovery and mental health. Jennifer Munson moved and Onica Ulveling seconded to approve the ESSER III plan as presented. The motion pass on a roll call vote as follows:
Ayes: Duane, Cindy, Jennifer, Onica, Karen
- Carroll Education Association 2021-2022 Employee Handbook
Dr. Casey Berlau presented the employee handbook for the 2021-2022 year for the Carroll Education Association for approval. Jennifer Munson moved to approve the CEA handbook and Duane Horsley seconded the motion. The motion pass on roll call vote as follows:
Ayes: Cindy, Jennifer, Onica, Karen, Duane
- Obsolete Assets
Dr. Casey Berlau requested permission to dispose of obsolete equipment and furniture. Cindy Johnson moved to allow the district to dispose of obsolete equipment and furniture and Duane Horsley seconded the motion. The motion passed on a roll call vote as follows:
Ayes: Jennifer, Onica, Karen, Duane, Cindy
- District Facility Plan
Dr. Casey Berlau discussed seeking bids for a district facility plan. Cindy Johnson moved to allow the district to seek out bids for a master facility plan and Onica Ulveling seconded the motion. The motion passed on roll call vote as follows: Onica, Karen, Duane, Cindy, Jennifer
- Board Policy Revisions:
The Board held a first reading on the following Board Policies:
203 - Responsibilities of Board Members
240 - Public Participation in Board Meetings
307 - Superintendent Evaluation
307R1 - Superintendent Evaluation Regulation
312 - Administrator Evaluation
518 - Open Enrollment Transfer Procedures as a Receiving District
519 - Open Enrollment Transfer Procedures as a Sending District
It was moved by Cindy Johnson and seconded by Jennifer Munson to approve the first reading of policies 203, 215, 216, 240, 240R1, 307, 307R1, 312, 518, 519. The motion passed on a roll call vote as follows:
Ayes: Karen, Duane, Cindy, Jennifer, Onica
H. Board Policy Revisions – 2nd Reading:
The Board held a second reading on the following board policies:
430 - Holidays (Non Bargaining Personnel)
482 - Licensed Employee Qualifications, Recruitment, and Selection
490 - Resignation - Licensed Personnel
491 - Licensed Employee Suspension
498 - Staff Technology Use and Social Media Networking
It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the second reading of policies 430, 482, 490, 491, 498. The motion passed on a roll call vote as follows:
Ayes: Duane, Cindy, Jennifer, Onica, Karen
I. Approve a student for graduation from CHS:
It was moved by Jennifer Munson and seconded by Onica Ulveling to approve Caleb Bradley for graduation from Carroll High School. The motion passed on a roll call vote as follows:
Ayes: Cindy, Jennifer, Onica, Karen, Duane
Business Office Report:
- Tuck-pointing Bids for Adams Elementary:
Dr. Casey Berlau presented a bid for tuck-pointing services at Adams Elementary. It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the bid from KARR Tuckpointing in the amount of $34,948. The motion passed on a roll call vote as follows:
Ayes: Jennifer, Onica, Karen, Duane, Cindy
B. Budget updates
Nicole McCarville presented various budget reports for the district for the fiscal year ending June 30, 2021 as well as an update on the spending of ESSER/GEER funds.
Correspondence/Announcements/Information:
- New Teachers Report August 16th
- All Staff Report – August 19
- School Board Election Nomination Filing Period – Aug. 23rd – Sept. 16th, September 21st – Candidate withdrawal deadline, with elections on November 2nd
- August 25th – First Day of School with Students
- September 1st – First Day of School for Preschool
Adjournment:
It was moved by Onica Ulveling and seconded to adjourn the meeting at 7:03 p.m. Unanimous approval.
____________________________ _____________________________
Karen Friedlein, President Nicole McCarville, Board Secretary
Approved: _____________________
