Minutes
Regular Board of Directors’ Meeting
April 27, 2020
5:30 p.m. Board Conference Room, Adams Elementary School
Call to Order:
Board President Karen Friedlein called the meeting to order at 5:38 p.m. via teleconference due to the COVID-19 pandemic. Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein. Staff members present: Dr. Casey Berlau, Gary Bengtson, Sue Ruch, and Tammie McKenzie. Others present: Nathan Konz, and Rebecca McKinsey.
Approval of Agenda:
It was moved by Jennifer Munson to approve the agenda as presented. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None
Consent Agenda:
- Minutes of the March 16th, March 19th and April 13th Board meetings:
- Bill listings in the following amounts:
General Fund $137,690.59
Student Activity Fund $10,803.56
Local Option Sales Tax $9,620.56
Nutrition Fund $44,395.85
Physical Plant & Equipment Levy $7,195.31
- Resignations:
- Field Trips:
It was moved by Duane Horsley to approve the consent agenda. Jennifer Munson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None
Public Forum:
There was no one present with an issue to bring before the Board.
Personnel Report:
A. Approval for Employment:
Dr. Casey Berlau stated that Sue Ruch is recommending Michaela Henriksen for a Strategist I Special Education teaching position at Adams Elementary School. If approved, she would be on Step 0 of the BA lane of the 2020-2021 salary schedule. Approval is recommended contingent upon receipt of a valid Iowa teaching license.
It was moved by Jennifer Munson to approve the personnel recommendation. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None
Administrative Report:
- Resolution Adopting Multi-Jurisdictional Hazard Mitigation Plan:
Dr. Berlau presented a proposed resolution to adopt the Carroll, Crawford, Greene, and Sac County Multi-Jurisdictional Hazard Mitigation Plan.
It was moved by Duane Horsley to approve the resolution adopting the Multi-Jurisdictional Mitigation Plan. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Karen, Onica, Cindy, Jennifer Nays: None
- Superintendent and Building Principal Reports:
Dr. Casey Berlau read a card from Denise and Jessica Mowrey thanking the Board for their decision to continue to pay district employees during the shut-down. He also reported that he, Jerry Raymond, and Crystal Boes have been meeting with AEA staff concerning the special education program for next year. They have been working recently on the criteria students would have to meet to qualify for the program.
He also discussed the district’s plan to hire a Director of Teaching and Learning for next year. He stated the district has applicants for the position but the pandemic has slowed action on interviewing and hiring. He stated he ran various scenarios based on across-the-board cuts, zero allowable grow, and enrollment declines. Although all such scenarios would negatively affect both the ending balance and unspent balance the district could move ahead with the hiring but wanted to get the Board’s opinion on moving ahead or waiting a year. The Board expressed some reservation with hiring someone who could not see the district in session and stated waiting a year would help determine and define the actual needs.
Sue Ruch reviewed what was happening at both Fairview and Adams Elementary schools specifically with on-line learning. Tammie McKenzie reviewed tentative plans for a drive-in high school graduation for the Class of 2020.
- District Plan to Close Out the 2019-2020 School Year:
Dr. Berlau reviewed district plans for the remainder of the 2019-2020 school year. He discussed how final grades will be determined, spring and summer sports, and high school graduation.
It was moved by Cindy Johnson to approve the district’s plans for the remainder of the school year. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Karen, Onica, Cindy, Jennifer, Duane Nays: None
- Approve the AEA Purchasing Agreement for Food Service:
Gary Bengtson presented a purchasing agreement with the AEA for the purchase of food and food service supplies. This agreement would be for the 2020-2021 school year and is a continuation of previous agreements.
It was moved by Duane Horsley to approve the AEA Purchasing Agreement for the 2020-2021 school year. Jennifer Munson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None
- Shared Transportation Director Agreement with Glidden Ralston:
Dr. Casey Berlau presented a shared transportation director agreement between the Carroll Community School District and the Glidden-Ralston Community School District. This would be a continuation of a current agreement.
It was moved by Duane Horsley to renew the shared transportation agreement with Glidden-Ralston. Cindy Johnston seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None
- Shared Transportation Maintenance Agreement with Glidden Ralston:
Dr. Casey Berlau presented a shared transportation maintenance agreement between the Carroll Community School District and the Glidden-Ralston Community School District. This would be a continuation of a current agreement.
It was moved by Duane Horsley to approve the shared transportation maintenance agreement with Glidden-Ralston. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None
- Physical Education Waiver for 2020-2021:
High School Principal Tammie McKenzie presented a request to the Iowa Department of Education seeking an exemption for students taking physical education every other day all year long. She stated the district would prefer to offer physical education every day for a semester with the total hours of physical education remaining the same.
It was moved by Jennifer Munson to approve the physical education waiver. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Karen, Onica, Cindy, Jennifer Nays: None
- MOU for Mass Dispensing Site Location:
Dr. Casey Berlau presented a Memorandum of Understanding for Mass Dispensing Site Location between Carroll Public Health/St. Anthony Home Health-Hospice and the Carroll Community School District. The Carroll High School acknowledges the intent to serve as a local dispensing site for the Strategic National Stockpile in the event that it is necessary.
It was moved by Duane Horsley to approve the Memorandum of Understanding for Mass Dispensing Site Location between Carroll Public Health/St. Anthony Home Health-Hospice and the Carroll Community School District. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Karen, Onica, Cindy, Jennifer, Duane Nays: None
- 2020 Carroll High School Graduates:
Dr. Berlau presented the following list of 2020 graduates contingent on them meeting Carroll Community School District graduation requirements:
Makenna Kay Aschinger, Sierra Marie Ball, Soleil Basurco lanni, Vanessa Christina Bauer, Seth Ryan Beberniss, Karter Anthony Behrens, Noah John Bender, Kara Lyn Brinker, Makayla Velma Kathryn Bueltel, Britney Jean Croghan, Chloe Ashlyn Demonia, Carter Steve Danner, Kyrsten Jeanell-Leone Easter, Vanessa Chardey Espinosa, Taylor Lynn Everhart, Alexis Mae Foley, Grace Anne Friel, Chase Jerik Gladden, Sydney Lauren Haakenson, McKenna Jean Haberl, Nicholas John Haberl, Jack Howard Hagen, Cooper James Halbur, Corianna Ray Hansen, Malakai Michael Hansen, Hunter Russell Helgerson, Wyatt Matthew Henson, Tucker Lee Hinners, Carter John Irlbeck, Emily Ann Johnson, Jacob Andrew Johnson, Tyler Joseph Kasperbauer, Sydney Rose Kastle, Helen Claire Kimball, Brennon James Kofron, Paige Nicole Krause, Cole David Ladehoff, Justin Thomas Ladwig, Garrett Michael Lawler, Karter Jordan Lein, Alexander Merlin Loew, Jacey Janice Loew, Nolan Thomas Loew, Rylee Colette Ludwig, Markaven Veda Madsen, Eric James Malcom, Joseph James McCartan, Franchesca Ivette Mesa, Kenadie Rae Mielk, Kendra Jo Millermon, Taylor Nicholas Moore, Jordan Marie Mozena, Jazmyn Angelina-Phyllis Muniz, Samantha Amelia Murray, Mia Lynn Nagl, Tiffany Angelica Neal, Korey Brennan Nieland, Ashley Jo Onken, Emma Claire Perkins, Owen Jack Perrin, Saige Jordan Pietig, Alex Rainier Pontow, Grace Susan Reising, Levi John Riesberg, Destiny Rene’ Rogers, Jacob William Roiland, Brady Lee Rowedder, Benjamin James Sampson, Makayla Jean Schleisman, Keaton Leon Schoenfeld, Alexa Jean Schroeder, Chloe Elisabeth Schroeder, Kaylee Ann Schulte, Mallory Len Schultes, Morgan RaeAnn Schulz, Damon Richard Schweitzer, Autumn Marie Schwery, Nathan Allen Shoesmith, Taydem Dawn Renken Shoesmith, Nicholas Scott Sigwalt, Claire Elizabeth Smith, Lauren Elizabeth Snyder, Nathan Grant Soyer, Toby Donald Sturm, Taylor Nichole Thompson, Eliot James Tidgren, Conrad Alec Toms, Angel Julian Torres-Ruiz, Jacob Gerard Tunning, Tyler Chad Uhlenkamp, Trevin Joseph Vanderheiden, Dayna Melissa Van De Walker, Jaylynn Mae Vesterfelt, Colby Michael Vincent, Alexa Roselynn Waldhoff, Hailey Ann Wallace, Samantha Dee Walsh, Mercedes Nicole Wanser, Rachel Nicole White, Devan Tyler Wiederien, Dominic Johnathan James Wiley, Luke Randol Woosley Jr., Cole Brian Worley, Kassidy Nicole Wuebker, Alexis Sue Ziegmann.
It was moved by Jennifer Munson to approve the list of 2020 graduates. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None
- Athletic Sharing Agreements:
Dr. Casey Berlau presented the following athletic sharing agreements:
Girls Swimming – Host School – Carroll High School
Ar-We-Va, Coon Rapids-Bayard, Denison-Schleswig, East Sac, Glidden-Ralston, Guthrie Center (ACGC), IKM-Manning, Kuemper, South Central Calhoun, (Panorama is not participating this year)
Boys Swimming – Host School – Carroll High School
Ar-We-Va, Coon Rapids-Bayard, Denison-Schleswig, East Sac, Glidden-Ralston, Guthrie Center (ACGC), IKM-Manning, Kuemper, Panorama, and South Central Calhoun
Wrestling – Host School – Carroll High School
IKM-Manning
Boys Cross Country – Host School – Kuemper Catholic High School
Boys Tennis – Host School – Kuemper Catholic High School
Girls Cross Country – Host School – Kuemper Catholic High School
Girls Tennis – Host School – Kuemper Catholic High School
It was moved by Jennifer Munson to approve the athletic sharing agreements as presented. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None
- Job Descriptions:
Dr. Casey Berlau presented a revised job description for the teacher/librarian associate position.
It was moved by Jennifer Munson to approve the revised job description for the teacher/librarian associate position. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None
Dr. Berlau presented a job description for the newly created Before and After School Program Director.
It was moved by Jennifer Munson to approve the job description for the Before and After School Program Director position. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Karen, Onica, Cindy, Jennifer Nays: None
- Pandemic Resolution Regarding Suspension of Graduation Requirements:
Dr. Casey Berlau presented a Pandemic Resolution Regarding Suspension of Graduation Requirements. He stated if this resolution is approved it would also suspend Board policies 508 and 555 so they would not have to be acted upon independently.
Cindy Johnson moved to approve the following resolution which she read aloud:
“WHEREAS, on April 10, 2020, Governor Reynolds issued a Proclamation of Disaster Emergency temporarily suspending the provisions in Iowa law requiring curriculum standards and completion of specific units of credit for completion of a high school program of study to the extent such provisions would hinder Iowa school districts in assisting the Iowa high school graduating class of 2020 in completing a course of study during this disaster emergency.
WHEREAS, District Policy 508 Graduation Requirements sets out the courses students must successfully complete in order to graduate which are based upon the provisions in Iowa law requiring the completion of specific units of credit for completion of a high school program of a student which Governor Reynolds has temporarily suspended for the graduating class of 2020.
WHEREAS, District Policy 224 Suspension of Policy provides that the Board may, in extreme emergencies of a very unique nature, suspend policy and further provides that it is within the discretion of the Board to determine when an extreme emergency of a very unique nature exists.
WHEREAS, the Board has determined that present circumstances constitute and extreme emergency of a very unique nature which provide adequate and appropriate grounds to suspend District Policy 508 Graduation Requirements for the graduating class of 2020.
NOW, THEREFORE BE IT RESOLVED that the provisions of District Policy 508 Graduation Requirements are suspended for the graduating class of 2020.
Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Karen, Onica, Cindy, Jennifer, Duane Nays: None
- Suspension of Board Policy 508 – Graduation Requirements:
This was taken care of with the above resolution.
- Suspension of Board Policy 555 – Commencement:
Dr. Berlau reported this was not needed.
- Agreement for Joint Use of Soccer Fields:
Dr. Casey Berlau presented a proposed Agreement for the Joint Use of Soccer Fields located at the Carroll Middle School.
It was moved by Duane Horsley to approve the Agreement for Joint Use of Soccer Fields at the Carroll Middle School site. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None
Business Office Report:
- Review of FY2019 Audit:
Gary Bengtson briefly reviewed the 2018-2019 audit recently issued by Nolte, Cornman, and Johnson of Newton, Iowa. He detailed some the financial data contained in the report and highlighted the deficiency sited by the auditors and reviewed proposed corrective action by the district.
It was moved by Duane Horsley to receive and file the Fiscal Year 2019 Audit Report. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None
- Capital Outlay:
- Consider K-5 Math Curriculum Purchase:
Sue Ruch stated that a group of math teachers and herself began reviewing five math curriculum around Christmas and had narrowed it to two: the Houghton Mifflin Into Math and Every Day Math IV. On February 14th representatives from both companies gave a presentation to all math teachers regarding their curriculum. After much discussion the consensus was to purchase the Houghton Mifflin Into Math series. This would be a six year agreement for a total cost of $136,476.42.
It was moved by Jennifer Munson to purchase the Into Math Series for $136,476.42. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None
- Bids for Carpet Replacement for Carroll Middle School Hallways:
Dr. Casey Berlau reported that Jeff Dvorak had received bids for replacing carpet in the Carroll Middle School hallways. The bids were as follows:
Prenger’s Furniture $15,976.27
Peterson Flooring $18,621.00
Bierl Carpet One $17,376.00
He stated that the bids are for the carpet tiles and the low bid from Prenger’s Furniture is recommended.
It was moved by Cindy Johnson to approve the bid from Prenger’s Furniture for the Middle School corridors for $15,976.27. Jennifer Munson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Duane, Karen, Onica, Cindy, Jennifer Nays: None
- Budget Update Reports:
Gary Bengtson briefly reviewed several financial reports with the Board.
Correspondence/Announcements/Information
- May Regular Board meeting – May 18, 2020 – 5:30 p.m.
Suggestions for May 18th Board Meeting:
- Reports from Building Principals
Adjournment:
It was moved by Jennifer Munson to adjourn the meeting at 7:50 p.m. Cindy Johnson seconded the motion. Unanimous approval.
____________________________ _____________________________
Karen Friedlein, President Gary Bengtson, Board Secretary
Approved: _____________________
