Call to Order:
Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Conference Room in the Adams Elementary School. Board members
present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein. Staff members present: Dr. Casey Berlau, Gary Bengtson, Sue Ruch, Jerry Raymond, and Tammie McKenzie. Others present: Rebecca McKinsey, Nathan Konz, and Amy Whitver.
Approval of Agenda:
It was moved by Jennifer Munson to approve the agenda. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Onica, Cindy, Jennifer, Duane, Karen. Nays: None
Consent Agenda:
A. Minutes of the December 16, 2019 Board meeting:
B. Bill listings in the following amounts:
- General Fund $366,001.08
- Student Activity Fund $27,507.28
- Management Fund $34,831.25
- Local Option Sales Tax $33,908.00
- Physical Plant & Equipment Levy $284,507.88
- Nutrition Fund $32,087.46
C. Resignations
D. Field Trip
E. Items withdrawn from the Consent Agenda
It was moved by Duane Horsley to approve the consent agenda. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None
Public Forum:
There was no one present with an issue to bring before the Board.
Donations:
Superintendent Casey Berlau reviewed the following donations to the district:
- The Trinity Episcopal Church of Carroll would like to donate $500.00 to be used for winter clothing, school supplies, or a lunch deficit that may be needed by a Fairview student.
- Atlantic Bottling/Coca-Cola wishes to donate $350 to Carroll High School.
It was moved by Jennifer Munson to approve the donations. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None
School Improvement Report:
A. Assessment Updates:
The building principals reviewed the new Iowa Statewide Assessment of Student Progress and the results from the NWEA assessment.
Board Development:
Dr. Casey Berlau reviewed a scenario provided by the Iowa School Board Association concerning how to deal with a critical parent. The scenario reviewed
suggested responses and chain of command within the district.
Personnel Report:
A. Amend Voluntary Retirement Plan:
Dr. Casey Berlau recommended amending the voluntary retirement plan to allow staff members to be employed by the district after they have retired from
the district.
It was moved by Jennifer Munson to approve the amendment to the voluntary retirement plan. Cindy Johnson seconded the motion. On a roll call vote, the
motion passed as follows: Ayes: Duane, Karen, Onica, Cindy, Jennifer Nays: None
B. Approve Voluntary Retirement Applications:
Dr. Casey Berlau reported the district received a total of nine voluntary retirement applications. The Board had originally approved six early retirement
applications for the next two years. The Board discussed the possibility of approving all nine applications for voluntary retirement.
It was moved by Jennifer Munson to accept all nine applications for voluntary early retirement for the 2019-2020 school year. Duane Horsley seconded the
motion. On a roll call vote, the motion passed as follows: Ayes: Karen, Onica, Cindy, Jennifer, Duane Nays: None
C. Personnel Report:
1. Recommendations for Employment:
- Jeff Cullen is recommending Jim Weitl for a substitute bus driver position. If approved, Jim would be paid the substitute bus driver rate of $18.00 per hour. Jim was a Carroll Community School District mechanic for 21 years.
- Jeff Cullen is recommending Keith Stribe for an activity bus driving position. Keith was an employee of the Carroll Community School District for 28 years until retiring in 2018. If approved, he would receive the activity driver rate of $13.43.
2. Contract Modifications:
- Randy Bissen is recommending an $858 stipend be given to Doug Leiting and Gary Magill for coaching A, B, and C middle school teams by themselves. This amount is half of what the salary would be for a first year middle school basketball coach.
It was moved by Jennifer Munson to approve the recommendations for employment and the contract modifications. Onica Ulveling seconded the
motion. On a roll call vote, the motion passed as follows: Ayes: Onica, Cindy, Jennifer, Karen Nays: None Absent: Duane
Administrative Report:
A. Reports from Superintendent and Building Principals:
B. Board Policy Review:
1. Second Reading of Board Policy 813 Purchasing:
It was moved by Jennifer Munson to approve the second reading of Board Policy 813. Duane Horsley seconded the motion. On a roll call vote, the
motion passed as follows: Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None
2. First Reading of Board Policies 429, 435, 921, 704R2, 104 104R, & 709.1 Food Service Director Sara Anderson reviewed an amended Board Policy
704R2 concerning delinquent food service accounts.
It was moved by Jennifer Munson to approve the first reading of Board Policy 704R2. Cindy Johnson seconded the motion. On a roll call vote, the
motion passed as follows: Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None
The Board held a first reading of the following proposed Board policies:
- 429 – Use of Tobacco/Nicotine Products
- 435 – Drug and Alcohol Testing, 435R1 and 435E1
- 921 – Tobacco/Nicotine Free Environment
- 104 – Anti-Bullying/Anti-Harassment, 104R
- 709.1 Transporting Students by employees
It was moved by Jennifer Munson to approve the first reading of Board Policies 429, 435, 921, 104, 104R, and 709.1. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Duane, Karen, Onica, Cindy, Jennifer Nays: None
C. Discuss Draft of Agreement with Ar-We-Va Schools:
The Board reviewed the draft agreement with the Ar-We-Va Community School District concerning shared high school classes. After discussion, the
Board decided not to amend the proposed draft agreement.
D. Approve Agreement with Western Governors University for Student Teachers:
Dr. Casey Berlau presented a proposed agreement with Western Governors University for the placement of a student teacher in the Carroll Community School District.
It was moved by Cindy Johnson to approve the student teacher agreement with Western Governors University for student teachers. Onica Ulveling seconded
the motion. On a roll call vote, the motion passed as follows: Ayes: Karen, Onica, Cindy, Jennifer, Duane Nays: None
E. Job Descriptions:
Dr. Casey Berlau presented revised job descriptions for the District Accounting Coordinator, Head Custodians at Fairview, Carroll Middle School, and Carroll
High School, and Director of Buildings and Grounds. The Board suggested some minor changes to Head Custodian and Director of Building and Grounds
Supervisor job descriptions.
It was moved by Jennifer Munson to approve the job description for the District Accounting Coordinator job description. Duane Horsley seconded the motion.
On a roll call vote, the motion passed as follows: Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None
F. Early Graduation Approvals:
Tammie McKenzie stated three Carroll High School students, Mercedes Kokenge, Maddie Hacker, and Mimoza Veliu, have completed the requirements
for graduation and are requesting to be approved for early graduation.
It was moved by Jennifer Munson to approve the three requests for early graduation. Cindy Johnson seconded the motion. On a roll call vote, the
motion passed as follows: Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None
G. New Course Recommendation at Carroll High School:
Tammie McKenzie presented a recommendation to add a vocational course at Carroll High School called Construction Trade Practices.
It was moved by Jennifer Munson to approve the Construction Trade Practices class at Carroll High School. Onica Ulveling seconded the motion. On a roll
call vote, the motion passed as follows: Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None
Business Office Report:
A. Budget Reports:
Gary Bengtson briefly reviewed various financial reports with the Board.
B. Review Bids for Used Vans:
Dr. Casey Berlau reported that the District had advertised the intended sale of two used vans. A total of three bids were received. Transportation Director Jeff Cullen is recommending accepting the $1,220.00 bid from Ronald Beyer for the red 2002 Ford E-150 van and reject the $50.00 bid for the blue 2004 Chevrolet Venture van.
It was moved by Jennifer Munson to accept the bid from Ronald Beyer for the red 2002 Ford E-150 van and reject the bid on 2004 Chevrolet Venture van.
Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Duane, Karen, Onica, Jennifer Nays: None Absent: Cindy
C. Agreement with Jimmy Casas:
Dr. Casey Berlau presented a proposed agreement with Jimmy Casas for professional development on August 19, 2020. The cost of the presentation
would be $9,500 and paid from Title II Part A professional development funds.
It was moved by Jennifer Munson to approve the agreement with Jimmy Casas for professional development on August 19th. Onica Ulveling seconded the
motion. On a roll call vote, the motion passed as follows: Ayes: Karen, Onica, Cindy, Jennifer, Duane Nays: None
D. Kuemper Farm Lease:
Dr. Casey Berlau presented a proposed farm lease between the Carroll Area FFA program and the Kuemper Catholic School System. Terms of the
agreement are the same as last year. It was moved by Jennifer Munson to approve the lease with Kuemper for the Carroll Area FFA. Duane Horsley
seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None
E. City of Carroll Farm Lease:
Dr. Casey Berlau presented a proposed farm lease between the Carroll Area FFA program and the City of Carroll. Terms of the agreement are the same as
previous years. It was moved by Jennifer Munson to approve the agreement with the City of Carroll. Onica Ulveling seconded the motion. On a roll call
vote, the motion passed as follows: Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None
F. SBRC Administrative Cost Agreement:
Gary Bengtson presented an agreement with the Woodward –Granger Community School District for special education administrative costs in their
Grandwood facility. The Carroll Community School District currently has a special education student enrolled in the Grandwood school.
It was moved by Jennifer Munson to approve the SBRC Administrative Cost Agreement with the Grandwood School. Cindy Johnson seconded the motion.
On a roll call vote, the motion passed as follows: Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None
Correspondence/Announcements/Information
A. January 23rd – IASB Regional Workshop at Carroll High School
B. February 17th – No School – Professional Development
C. March 9th and 12th – Parent Teacher Conferences
D. March 13th – No School – Preworked Contract Day
Suggestions for February 18th Board Meeting:
A. Job Descriptions
B. Schedule of Budget Discussion/Sessions
C. FFA Farm Lease with Ron Fricke
Closed Session – Superintendent Evaluation:
It was moved by Duane Horsley to go into closed session under Code of Iowa 21.5 1 (i) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session and this session will also be closed to comply with confidentiality of personnel records requirements. Jennifer Munson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Duane, Onica, Cindy, Jennifer, Karen Nays: None
Board President Karen Friedlein declared the meeting closed at 8:32 p.m.
It was moved by Jennifer Munson to return to open session. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Jennifer, Cindy, Onica, Karen Nays: None
Board President Jennifer Munson declared the meeting open at 8:45 p.m.
Adjournment:
It was moved by Jennifer Munson to adjourn the meeting at 8:45 p.m. Cindy Johnson seconded the motion. Unanimous approval.
