Call to Order:
Board President Jennifer Munson called the meeting to order at 5:30 p.m. in the Board Conference Room at Adams Elementary School. Board members present Karen Friedlein, Brad Jorgenson, Duane Horsley, Jon Sampson, and Jennifer Munson. Staff members present: Dr. Casey Berlau, Gary Bengtson, and Sue Ruch. Others present: Amy Whitver, Annie Mehl, and Nathan Konz.
Approval of Agenda:
It was moved by Brad Jorgensen to approve the Board agenda. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None
Consent Agenda:
A. Minutes of the July 22, 2019 Board meeting B. Bill listings in the following amounts:
- General Fund $154,190.19
- Student Activity Fund $14,444.69
- Management Fund $250.00
- Physical Plant & Equipment Levy $19,675.03
- Local Option Sales Tax $109,513.30
- Nutrition Fund $2,285.81
- Scholarship Fund $1,000.00
C. Resignations
It was moved by Duane Horsley to approve the consent agenda as presented. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None
Public Forum:
There was no one present with an issue to bring before the Board.
Donations:
There were no donations for the month of August.
Personnel Report:
A. Approvals for Employment:
The following recommendations for employment were presented:
- Randy Bissen is recommending Liz Auen for an assistant boys swimming coaching position and for an assistant girls swimming coaching position. If approved Ms. Auen would receive $1,748 for each position. Approval is recommended contingent upon Liz receiving her coaching license.
- Sue Ruch is recommending Andrea Berg for a special education teacher associate position. If approved Andrea would work 6.75 hours per day and would be paid $11.25 per hour. Approval is recommended.
- Tammie McKenzie is recommending Tracy Burgart for a Special Education TA position at Carroll High School. If approved Ms. Burgart would work 7 hours per day and would be paid $11.85 per hour. Approval is recommended.
- Jeff Dvorak is recommending Cody Cornelius for a three-hour per day custodial position at Adams Elementary. Cody currently works five hours per day in food service at Fairview and will continue to do so. Approval is recommended.
- Randy Bissen is recommending Cory Heiman for a 7th grade football coaching position. If approved, Mr. Heiman would receive $1,716. Approval is recommended
- Sue Ruch is recommending Amy Hinners for a special education teacher associate position at Adams. If approved, Ms. Hinners would work 6.75 hours per day and would be paid $11.55 per hour. Approval is recommended.
- Jerry Raymond is recommending Jennifer Holm for a special education teacher associate position at Carroll Middle School. If approved Ms. Holm would work 7 hours per day and would receive $11.75 per hour. Approval is recommended
- Sara Anderson is recommending Kari Klocke for a kitchen manager position at Carroll High School. If approved Ms. Klocke would work 8 hours per day/5 days per week and would be paid $16.00 per hour. Approval is recommended.
- Sue Ruch is recommending Amanda Krieger for a special education teacher associate position at Fairview. If approved Ms. Krieger would work 6.75 hours per day and would be paid $11.80 per hour. Approval is recommended.
- Randy Bissen is recommending Mollie Lappe for the assistant drama sponsor position. If approved Ms. Lappe would be paid $1,271. Approval is recommended.
- Jeff Cullen would like to recommend Brian Mentzer for a substitute and activity bus driving position. Approval is recommended contingent upon receipt of a clear background check.
- Randy Bissen is recommending Jessica Ott for a JV girls soccer coaching position and an 8th grade girls basketball coaching position. If approved Ms. Ott would $1,886 for the soccer position and $1,954 for the basketball coaching position. Approval is recommended.
- Sue Ruch is recommending Ashey Pogge for a Mentor position at Adams. If approved this would be retroactive to August 1, 2019. Approval is recommended.
- Sara Anderson is recommending Larry Riesenberg for a food service position at Carroll Middle School. If approved Mr. Riesenberg would work 3 hours per day/5 days per week and would be paid $10.00 per hour. Approval is recommended.
- Sara Anderson is recommending Janet Robbs for food service worker position at Carroll High School. If approved Ms. Robbs would work 3 hours per day and 3 or 4 days per week and would be paid $10.00 per hour. Approval is recommended contingent upon receipt of a clear background check.
- Jerry Raymond is recommending Kim Ruger for a special education teacher associate position at Carroll Middle School. If approved Ms. Ruger would work 6.75 hours per day and would be paid $11.50 per hour. Approval is recommended contingent upon receipt of a clear background check.
- Tammie McKenzie is recommending Kelli Schulz for a Teacher Leadership and Compensation Instructional Coach position. If approved this would be retroactive to August 1, 2019. Approval is recommended.
- Sara Anderson is recommending Amy Warnke for a food service worker position at Carroll Middle School. If approved Ms. Warnke would work 3 hours per day and 3 days per week and would be paid $10.00 per hour. Approval is recommended contingent upon receipt of a clear background check.
B. Contract Modification:
The following contract modifications were presented for approval:
- Jerry Raymond is recommending that Jessica Mowrey's letter of assignment be modified to 7 hours per day. Jessica worked at AES during the 2018-19 school year and TA's work 6.75 hours per day at Adams. Jessica will transfer to CMS with the students she worked with during 2018-19. Approval of modification is recommended.
- Jerry Raymond is recommending that Bethany Walbaum's letter of assignment be modified to 7 hours per day. Bethany worked at AES during the 2018-19 school year and TA's work 6.75 hours per day at Adams. Bethany will transfer to CMS with the students she worked with during 2018-19. Approval of modification is recommended.
It was moved by Duane Horsley to approve the employment recommendations and contract modifications as presented. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None
Administration Report:
A. Administrative Appointments for 2019-2020:
Dr. Casey Berlau presented the following appointments for the 2019-2020 school year.
- Education Equity Officer - Crystal Boes
- Section 504 Coordinator - Crystal Boes
- Employee Sexual Harassment Compliance Officers – Dr. Casey Berlau & Sue Ruch alternate Gary Bengtson
- Abuse of Students by Employees Level I Investigators - Gary Bengtson & Kathy Cordes, alternates Dr. Casey Berlau & Sue Ruch Level II Investigator - Carroll Police Department
- Americans with Disabilities Act Compliance Officer -- Crystal Boes
- Homeless Liaison - Gary Bengtson
- Deputy Principals*
Fairview - Crystal Boes and Dr. Casey Berlau
Adams Elementary - Crystal Boes and Dr. Casey Berlau
Carroll Middle School -- Jill Greiman
Carroll High School – Larry Lesle and Randy Bissen - Deputy Superintendent* – Gary Bengtson and Sue Ruch
* Deputy is defined as the administrator-in-charge during the absence of the regular administrator.
It was moved by Brad Jorgensen to accept the administrative appointments for the 2019-2020. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None
B. Approve Preschool Calendar Changes for 2019-2020:
Sue Ruch presented proposed preschool calendar changes for the 2019-2020 school year, With the proposed changes preschool classes would not be held on September 18th, October 9th, November 13th, December 4th, January 8th, February 12th, March 18th, and April 22nd
It was moved by Jon Sampson to approve the preschool calendar changes for the 2019-2020. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jennifer, Karen, Duane, Jon, Jennifer Nays: Brad
C. Memorandum of Understanding with Head Start:
Sue Ruch presented a proposed memorandum of understanding with the Head Start program. The memorandum of understanding outlines each entity's responsibilities and matches past memorandums of understanding.
It was moved by Duane Horsley to approve the memorandum of understanding with Head Start. Brad Jorgensen seconded the motion, On a roll call vote, the motion passed as follows: Ayeş: Karen, Brad, Duane, Jon, Jennifer Nays: None
D. Review Job Descriptions:
The following job descriptions were reviewed:
• Coach – Head Varsity
• Coach - Assistant
• Coach - 9th Grade
• Coach - Middle School
• MS Weight Room Supervisor
• Drama Coach – Head
• Drama Coach - Assistant
• Yearbook Supervisor
• Prom Sponsor
It was moved by Karen Friedlein to approve the revised job descriptions. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None
E. Discuss/Review/Revise Board Policies:
1. Board Policies 200 Series:
The Board held a first reading of the 200 series of Board Policies dealing with the Board of Directors.
It was moved by Duane Horsley to approve the first reading of the 200 series of Board policies. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None
2. Board Policy 915 Facility Use or Rental:
Dr. Casey Berlau and Gary Bengtson presented a revised Facilities Use or Rental Policy.
It was moved by Jon Sampson to approve the first reading of proposed Board Policy 915. Duane Horsley seconded the motion. On a roll call yote, the motion passed as follows: Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None
3. Second Reading of Board Policies:
The Board held a second reading of the following Board policies:
- 501R3 Attendance Center Assignment
- 508 Graduation Requirements 538R1 Co-Curricular Activities and Competitions
- 609 Special Education
- 617 Basic Instruction Program
It was moved by Karen Friedlein to approve the second reading of Board Policies 501R3, 508, 538R1, 609, and 617. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None
F. Superintendent Report: '
Dr. Casey Berlau updated the Board on happenings within the district. He stated the district is currently working on a couple of open enrollments and a transportation arrangement for a special education student to Woodward Granger Community School District. He also discussed his goals for the year and the possibility of bringing in an Iowa School Board Association representative to discuss a superintendent evaluation process and facilitate Board goal setting.
Business Office Report:
A. Dairy and Bakery Bids:
Gary Bengtson presented two bids for dairy items and one bid for bakery items. He recommended the bid from Anderson Erickson for dairy products and the bid from Bimbo Bakery be approved.
It was moved by Karen Friedlein to approve the bakery bid from Bimbo Bakery and the dairy bid from Anderson Erickson for 2019-2020 school year. Duane Horsley seconded the motion. On a roll call yote, the motion passed as follows: Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None
B. CHS Commons Wall Bids: C. Lighting Replacement (to LED) at CMS Gym:
These two items were tabled until the September Board meeting.
D. Budget Reports:
Gary Bengtson presented a year to date budget for the Carroll Athletic Stadium and various budget reports to the Board.
E. Consider Purchase of School Vehicles:
Dr. Casey Berlau stated that Jeff Cullen is recommending the purchase of two Chevrolet Suburban vehicles to replace some ageing vans. If approved the vehicles would be purchased from Karl Chevrolet for $40,648.49 apiece as part of a state bid.
It was moved by Brad Jorgensen to approve the purchase of two Chevrolet Suburbans from Karl Chevrolet. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None
Correspondence/Announcements/Information:
A. August 20th - K-8 Open House
B. August 21st – Professional Development, High School Open House
C. August 23st First Day of School
D. August 27th – First Day of School for Preschool
E. November 20th - IASB Convention
F. Discuss Election Changes for School Board Members – Open Seats
Suggestions for September 16th Board Meeting:
A. Annual Meeting
B. Meet New Teachers
C. Other Suggestions
Adjournment:
It was moved by Brad Jorgensen to adjourn the meeting at 6:46 p.m. Duane Horsley seconded the motion. Unanimous approval.
