Minutes - 2023.3.20

Minutes

Board of Directors Regular Meeting

March 20, 2023

5:30 p.m. Board Room, Adams Elementary

 

Call Meeting to Order: Board President Cindy Johnson called the meeting to order at 5:30 p.m.

 

Public Forum: No members of the public addressed the board.

 

Roll Call: Board members Karen Friedlein (via zoom/phone), Duane Horsley, Cindy Johnson, and Onica Ulveling were all present.  Kristen Lundstrom was absent.

 

Approval of Agenda:  It was moved by Duane Horsley and seconded by Onica Ulveling to approve the Board agenda.  The motion passed unanimously.

 

Approve agreement with the Carroll Education Association for 2023-2024:  Dr. Berlau presented the tentative agreement with the CEA for 2023-2024, which included discontinuing the traditional lane/step salary schedule, an increase to base salary to $38,000 and a total salary (with TSS, IPERS, and FICA) of 2.71% and 5.87% with insurance included.  It was moved by Duane Horsley and seconded by Onica Ulveling to approve agreement with CEA for 2023-2024.  The motion passed unanimously.

 

Field Trip – FFA State Convention:  FFA Advisor Brady Eischeid was seeking approval from the board for members of the Carroll Area FFA chapter to attend the FFA State Leadership Conference in April in Ames, which would include an overnight stay due to the schedule.  Onica Ulveling moved to approve the overnight trip and Duane Horsley seconded.  The motion passed unanimously.

 

Donations: Dr. Berlau presented donations of: $1,000 from the Carroll Rivalry Club to the CHS Golf programs, a new clarinet and new flute from Kim Reiter to the CHS band programs, and plaques with the stadium historical information from Mike McCaffrey.  Mike McCaffrey and Vick Gach gave a short presentation on the information that would be included and showed examples of the plaques.  Duane Horsley moved and Onica Ulveling seconded to approve the donations.  The motion passed unanimously.

 

Consent Agenda:

  1. Items withdrawn from consent agenda
  2. Minutes from February 6, 2023, February 27, 2023, and March 6, 2023
  3. Bill List – General Fund- $210,600.67; Management - $52,256.25;  PPEL- $3,795.50; Nutrition- $50,481.39; SAVE - $4,565 Activity Fund - $21,158.68
  4. Administrative Reports
    1. Director of Teaching and Learning
    2. Fairview Elementary Report
    3. Adams Elementary Report
    4. Middle School Report
    5. High School Report
  5. Agreements
    1. TAP Agreement
    2. University of Northern Iowa Student Teacher Agreement
    3. Morningside student teacher agreement
    4. Memorandum of Understanding with RSVP Volunteers
    5. AEA Purchase Agreement for food services
  6. Board Policy Review

Second Reading of Board Policies

  1. International Students In Student Foreign Exchange Program
  2. Homeless Children and Youth

First Reading of Board Policies

  1. Student Release During School Hours
  2. Open Enrollment Transfers - Procedures as a Receiving District
  3. Open Enrollment Transfers - Procedures as a Sending District
  1. Student Expression and Student Publications

523  Student Appearance

525  Student Complaints and Grievances

526  Student Lockers

527  Weapons

528  Smoking, Drinking, Drugs

528R1  Smoking, Drinking, Drugs -Regulation

Recommendation to Delete the Following Policies

520  Open Enrollment Transfers - Procedures As An Alternative Receiving District

522  Foreign Students

Form accompanying 528R1 - Student Referral to New Opportunities

  1. Job Descriptions – Head Custodian Carroll High School, Head Custodian Adams Elementary, Head Custodian Fairview Elementary and Middle School

It was moved by Duane Horsley and seconded by Onica Ulveling to approve the consent agenda as presented with two recommended modifications to the job descriptions.  The motion passed on a unanimous roll call vote.

 

Personnel Report:

RESIGNATIONS:

1. Jake Thompson wishes to resign from his physical education teaching position as well as his MS Volleyball coaching position at CMS at the end of the 2022-2023 school year.

2. Jen Dentlinger wishes to resign from her Transportation and Student Information Specialist position effective March 21st.

3. Catherine Peterson wishes to resign from her teacher associate position at CMS effective 3-13-23.

4. Marcia Mendoza wishes to resign from her TA shuttle position effective March 17th. She wishes to remain working as a TA in the classroom.

5. Brooke Kerkhoff wishes to resign from her TA position effective March 24th.

6. Gabby Olberding wishes to resign from her TA (Tiger Zone) position effective March 9th.

RECOMMENDATIONS:

1. Casey Berlau is recommending Scot Aden for the Middle School principal position. Scot is a graduate of Saint Ambrose University with a BA in Physical Education. He is a graduate of Drake University with a Masters in Educational Leadership. He has served as principal at Atlantic Community School District, Cherokee Community School District, and Gladbrook Reinbeck School. If approved he would work a 240 day contract and be paid $123,000. Scot will also receive up to $5,000 for moving expenses. Approval is recommended contingent upon receipt of a clear background check.

2. Kourtney Abbotts is recommended William DJ Shull for the 9-12 Physical Education teaching position at CHS. William expects to graduate in May with his BS in Kinesiology and Health from Iowa State University. If approved he would receive $44,545 (Base of $38,000 plus $6,545 TSS) - BA lane of the salary schedule, plus a $2,000 signing bonus. Approval is recommended contingent upon receipt of a valid Iowa teaching license.

3. Sue Ruch is recommending Danielle Buhs for a FV Preschool teaching position. Danielle is a graduate of University of Northern Iowa with a BA in Early Childhood.  She also has a Master of Arts from University of Northern Iowa in Early Childhood Education. Danielle has experience teaching preschool, second and third grades. If approved she would be on the MA lane and would receive $53,941 (Base of 47,059 plus $6,882 TSS) plus a $2,000 signing bonus. Approval is recommended contingent upon receipt of a clear background check.

4. Jerry Raymond is recommending Kyle Grossnickle for the 5-8 CMS Instrumental Music position. Kyle will be graduating from Iowa State University in May with a bachelor's degree in Music. If approved he would receive $44,545 (Base of $38,000 plus $6,545 TSS) BA lane of the salary schedule, plus a $2,000 signing bonus. Approval is recommended contingent upon receipt of a valid Iowa teaching license.

5. Kourtney Abbotts is recommending Chloe Brown for a High School Math teaching position. If approved Chloe will be Step 0, MA and would receive $47,470 (Base of $40,925 plus $6,545 TSS) plus a sign on bonus of $2,000. Chloe is a graduate of Iowa State with a BS in Math and will receive her master's degree in May 2023 in Math education. Chloe has been a sub teacher at Southeast Polk junior high. Approval is recommended contingent upon receipt of a valid Iowa teaching license.

6. Randy Bissen is recommending David Reis for the freshmen baseball coaching position as well as the assistant girls’ soccer coaching position. If approved David would receive $2,563 for the freshmen baseball position and $2,563 for the assistant girls’ soccer coaching position. Approval of coaching positions is recommended.

6. Jerry Raymond is recommending Jane Heithoff for an accompanist position for the 5-6th grade concert in May. Jane will work on an as needed basis and the rate of pay will be $20/hour. Approval is contingent on a clear background check.

VOLUNTEER:

1. Randy Bissen is recommending Eric Nagl as a volunteer with the JV and Varsity baseball programs. Approval of volunteer is recommended.

2. Randy Bissen is recommending Brock Jones as a volunteer with the softball team. Brock was a softball coach for us the past few years. He will serve as a volunteer instead of a paid coach due to his work schedule.

TRANSFERS:

1. Jerry Raymond has approved the transfer of Matt Reicks from middle school special education teaching, Strategist II, to the 8th grade, Strategist I, special education teaching position.

2. Crystal Boes and Sue Ruch have approved the transfer of Kara Neville to the Title Reading and Math position.

Duane Horsley moved and Onica Ulveling seconded to approve the personnel recommendations.  The motion passed unanimously.

 

Administrative Report:

A.     Snow Makeup Day Plan – Dr. Berlau presented his plan for the missed time due to snow days and early outs/late starts.  He recommended making May 26th a full day, adding May 30th as a full student day, adding May31st as a student day with a 2 hour early out and then June 1, 2 and 5 as staff contract days.  Onica Ulveling moved to approved the 2022-2023 calendar revisions and Duane Horsley seconded.  The motion passed unanimously

B.    Little Tiger Preschool Handbook revisions – Fairview Elementary principal Sue Ruch presented some revisions to the preschool handbook resulting from a recent preschool quality review.  Onica Ulveling moved and Duane Horsley seconded to approve the revised preschool handbook.  The motion carried unanimously.

C.    FFA Farm Leases – Dr. Berlau presented farmland leases for the Carroll Area FFA chapter from the City of Carroll, James Auen, and two with Region XII.  Duane Horsley moved and Onica Ulveling seconded to approve the leases.  The motion passed unanimously

 

Business Office Report:

  1. Present Draft of 2023-2024 Certified Budget and Amended FY23 Budget: Board Secretary Nicole McCarville presented a draft of the FY23-24 budget, which shows a proposed property tax levy of $9.88719/1,000 valuation. 
  2. Set date, time and location for public hearing on the FY24 certified budget and FY23 budget amendment – The Board set the public hearing for April 17th at the regular April board meeting with a hearing time of 5:45PM in the Adams Elementary board room.
  3. Capital Outlay – Dr. Berlau presented two bids for a new garden tractor: Rueter’s $18,200 and John Deere $14,600.  Duane Horsley moved and Onica Ulveling seconded to accept the bid from John Deere for $14,600.  The motion passed unanimously.
  4. Consider request to seek bids for 3 bus purchases in the 2024-2025 school year – the board gave verbal approval to seek bids for 3 buses to be purchased in 2024-2025.
  5. Consider approval of Local Government Risk Pool Agreement: Nicole McCarville presented the FY24 LGRP agreement for natural gas, noting a decrease in the annual premium to $136,533.02.  Duane Horsley moved and Onica Ulveling seconded to approve the agreement.  The motion passed unanimously.
  6. Budget Reports

 

Adjournment:

It was moved by Duane Horsley and seconded by Onica Ulveling to adjourn the meeting at 7:03 p.m.  Unanimous approval.