Minutes
CCSD Board of Directors’ Regular Meeting
December 19, 2022
5:30 p.m. Board Room, Adams Elementary School
CALL MEETING TO ORDER – President Cindy Johnson called the meeting to order at 5:30 p.m.
PUBLIC FORUM – Roxanne Aden, Amy Dea and Madeline Parrott addressed the board.
ROLL CALL – Board members present were President Cindy Johnson, Vice President Onica Ulveling, Kristen Lundstrom, Karen Friedlein and Duane Horsley.
APPROVE AGENDA – Onica Ulveling moved to approve the agenda and Karen Friedlein seconded the motion. Motion passed unanimously on a roll call vote.
RECOMMENDATION FROM RECONSIDERATION COMMITTEE – Kristen Lundstrom moved to accept the reconsideration committee’s recommendation to keep the book “Red Hood” in the CHS media center with no restrictions. Onica Ulveling seconded the motion and the motion passed 3-2 with members Onica Ulveling, Kristen Lundstrom and Cindy Johnson voting in favor and member Duane Horsley and Karen Friedlein voting against. Onica Ulveling moved to accept the reconsideration committee’s recommendation to keep the book “The Haters” in the CHS media center with no restrictions. Kristen Lundstrom seconded the motion and the motion passed 3-2 with members Onica Ulveling, Kristen Lundstrom and Cindy Johnson voting in favor and member Duane Horsley and Karen Friedlein voting against.
PRESENTATION – Sponsor Jeff Hughes and members of the Carroll High School debate team gave a presentation on the styles of debate and their recent accomplishments at the various debate tournaments that the team has participated in.
OPEN PUBLIC HEARING ON A/C PROJECT AT FAIRVIEW AND CMS – President Cindy Johnson declared the public hearing open at 5:59PM for public comment on the air conditioning project that was put out to bid. No public comments heard.
CLOSE PUBLIC HEARING – President Cindy Johnson declared the public hearing closed at 6:00PM.
BIDS FOR AIR CONDITIONING PROJECT AT FAIRVIEW AND CMS – Dr. Berlau presented the bids that were received for the air conditioning project. Farris Engineering helped with the bid documents, bid review, etc. and although only one bid was received from Carroll Controls for $609,700, Farris representatives confirmed that the bid met the specs and confirmed the bid received seemed appropriate based on current pricing but could potentially come down with some value engineering. Nicole McCarville provided some information on funding sources available, including federal ESSER funding that the Department of Education has approved for use on this project due to the improved air quality that the air conditioning would provide. Duane Horsley moved to accept the bid from Carroll Controls with Dr. Berlau to work with Farris Engineering on value engineering. Onica Ulveling seconded the motion and the motion passed unanimously on a roll call vote.
DONATIONS – Nicole McCarville presented six donations for approval: money from an anonymous donor towards the cost of a refrigerator for the Tiger Cupboard; a used chest freezer from Nicole and Chad Martin for Tiger Cupboard; the book “Walking Through the Fire: My Fight for the Heart and Soul of America” from Roxanne Aden for the CHS Media Center; the book “Unstoppable” by Roxanne Conlin for the CHS Media Center; 100 bottles of Gatorade from Pepsi for the basketball and wrestling programs; and $50 from the Breda American Legion Auxiliary for educational materials. The books to be donated to the CHS Media Center were reviewed according to Policy 628 – Instructional Materials Selection and were deemed appropriate for the CHS Media Center. Onica Ulveling moved and Karen Friedlein seconded to accept the donations. The motion pass unanimously on a roll call vote.
PERSONNEL REPORT – Dr. Berlau presented the following:
RESIGNATIONS:
- Marissa Kennebeck wishes to resign from her special education teacher associate position at Fairview.
RECOMMENDATIONS:
- Jerry Raymond would like to recommend Marcia Mendoza for a Special Education Teacher Associate and Shuttle Monitor position at Carroll Community School District. If approved Marcia would be paid $13.05 per hour and she would work 8 hours per day and 5 days per week. Marcia would ride with students being transported to an alternate program and also work in the CCSD buildings in the Special Education program.
- Crystal Boes would like to recommend Taryn Kendall for a .5 Severe & Profound and .5 Special Education Teacher Associate position at Adams Elementary. If approved Taryn would be paid half of her day at $14.12/hour and half of her day at $13.05/hour and she would work 6.75 hours per day and 5 days per week. Approval is recommended retroactive to 12/6/22.
- Sue Ruch would like to recommend Angela Brincks for a .5 Special Education Teacher Associate and .5 Severe and Profound position at Fairview Elementary. If approved Angela would be paid $13.05/hour for the SE and $14.12 for the S & P position. If approved she would work 6.75 hours per day. Approval is recommended retroactive to 12/12/22.
- Jeff Dvorak is recommending Michael Hogan for a custodial position at CHS. Michael has been subbing for several months. If approved Michael will work 8 hours per day and be paid $13.60/hour. Michael will also receive $1,000 signing bonus.
- Randy Bissen is recommending Kaitlynn Kaufman for the spring head drama position. If approved she would receive $2,582.
CONTRACT MODIFICATION:
- Jordan Petersen is currently half-time SE TA and half-time S & P TA at Fairview. Mrs. Ruch would like to modify her letter of assignment and have her work full-time as S & P TA.
VOLUNTEERS:
- Sue Ruch is recommending Marcie Hircock, Brianne Roehrig, Abby Gute Ashley Kasperbauer, Kenzie Kennebeck, and Ashlee Pudenz as a volunteers at Fairview pending receipt of clear background checks.
Duane Horsley moved and Onica Ulveling seconded to approve the personnel recommendations. The motion passed unanimously on a roll call vote.
CONSENT AGENDA -
- Minutes from November 21, 2022 and December 5, 2022 board meetings and November 21, 2022 and December 7, 2022 reconsideration committee meetings
- Bills: General - $201,025.23; PPEL - $21,422.59; Nutrition - $49,126.58; SAVE - $20,022.88 ; Activity $65,660.05; Management - $52,386.25;
- Administrative Reports
- Little Tiger Preschool Handbook
- Board Policy Revisions
First Reading of the following policies:
637 Class Size
638 Field Trips and Excursions
638.1 Off-Campus Emergency Procedures
639 Student Production of Materials and Services
640 Assemblies
641 Early Release for Seniors
642 Student Guidance and Counseling Program
642.1 Animals in the Classroom
643 Building Assistance Teams
645 Permanent Records
646 Appropriate Use of Online Learning Platforms
647 School Ceremonies and Observances
Second Reading of the following policies:
633 Use of Information Resources
633R1 Use of Information Resources-Regulations
636 Advertisements in School Publications
Onica Ulveling discussed some questions on policies 638 and 639 which Dr. Berlau will look into. Duane Horsley moved and Onica Ulveling seconded to approve the consent agenda. The motion passed unanimously on a roll call vote.
ADMINISTRATION REPORT
A. Early Graduates: Mrs. Kourtney Abbotts is recommending that Carter Allman and Timberlen Koch be approved for graduation at the semester pending the completion of the graduation requirements of the CCSD. Duane Horsley moved and Karen Friedlein seconded to approve the graduates. Motion passed unanimously on a roll call vote.
B. Job Descriptions: Teacher: PE, Strength and Conditioning (9-12); Technology Technician – Dr. Berlau presented the revised job descriptions. Karen Friedlein moved to approve the job descriptions with the addition of strength and conditioning experience preferred but not required to the PE job description and Onica Ulveling seconded. Motion passed unanimously on a roll call vote.
C. Safety Protocols - Recommendations from the Safety Committee – Onica Ulveling moved and Kristen Lundstrom seconded to accept the recommendations from the safety committee for the emergency/safety plan. Motion passed unanimously on a roll call vote.
D. Consider approval of district at risk plan – Karen Friedlein moved and Onica Ulveling seconded to approve the presented district at risk plan. Motion passed unanimously on a roll call vote.
BUSINESS OFFICE
- Bid for AutoScrubber - Jeff Dvorak is recommending that an Auto Scrubber be purchased from Carroll Cleaning Supply for $8,870. Duane Horsley moved and Karen Friedlein seconded to approve the purchase. Motion passed unanimously on a roll call vote.
B. At-Risk/Dropout Prevention funding for 2023-2024 – Duane Horsley moved and Karen Friedlein seconded to approve the request for modified supplemental amount associated with the at-risk/dropout prevention program in the amount of $548,647 for 2023-2024. Motion passed unanimously on a roll call vote.
ADJOURNMENT – At 7:09 p.m., Onica Ulveling moved to adjourn, unanimous approval.
