Minutes - 2023-12-21

Minutes

December 21, 2023 Board Meeting

Carroll CSD

6:30 PM Carroll High School Media Center

 

 

PUBLIC FORUM – No members of the public addressed the board.

           

CALL MEETING TO ORDER - ROLL CALL – Board President Kristen Lundstrom called the meeting to order at 6:30pm.  Board members present: Jim Friel, Duane Horsley, Jill Johnston, Kristen Lundstrom, and Stacy McCaulley.

 

APPROVE AGENDA – Moved by Horsley/McCaulley approve the agenda with unanimous approval.

 

PRESENTATION – Kourtney Abbotts, CHS Principal, and Ruby Morales, TAP Coordinator, gave a presentation over the Transition Alliance Program at CHS that is a joint program between Carroll CSD and Iowa Vocational Rehabilitation Services.

 

ADMINISTRATIVE REPORTS – The Board reviewed the administrative reports.

 

      CONSENT AGENDA – The consent agenda consisting of minutes, bills, and 1st and 2nd readings of board policies:

                  Minutes – Nov. 20, 2023 Regular Meeting, Nov. 20, 2023 Organization Meeting, Dec 6, 2023

Bills – General ($280,344.92), Management ($61,669.75), PPEL ($2,844.55), Scholarship ($400.00), Nutrition ($56,645.81), Debt Service ($800.00), SAVE ($21,113.06), Activity ($67,380.39)

1st Reading of Policies – 230, 407R2, 550, 560, 561, 566, 567

Policies to Delete – 567E1, 567E2, 567E3

2nd Reading of Policies – 101, 551, 551R1, 553, 554, 555, 556, 556R1, 558, 558R1, 558E1, 558E2, 558E3, 558E4, 558E5, 558E6, 558E7, 558E8

Horsley moved to approve the consent agenda and waive the 2nd reading on policies 230 and 407R2, McCaulley seconded and the motion passed on unanimous roll call vote.

 

DONATIONS – Phil Ruch would like to donate $1,500 to Tiger Vision; Moved by Friel/Horsley to approve the donation with unanimous approval by roll call vote.

 

PERSONNEL REPORT           

RESIGNATIONS:

  1. Jeff Cullen wishes to resign from his Transportation Director position effective June 30, 2024. Jeff has worked for CCSD for six years.
  2. Kim Fields wishes to resign from her kitchen worker position at CMS effective December 13th. Kim has worked for CCSD for one year.  

RECOMMENDATIONS:

  1. Scott Aden would like to recommend Hannah Casebeer for a Special Ed and S & P Teacher Associate position at CMS. If approved Hannah would work 6 hours per day as a Spec Ed TA and 1.5 hours per day as a S & P TA and be paid $14.21 per hour for the Sped time (the base of $13.91 plus $.30 for college) and $15.28 for the S & P (the base of $14.98 for S & P plus $.30 for college). Approval is recommended retro to December 16.
  2. Randy Bissen would like to recommend that Joe Daniels get a $500 stipend to assist with the HS girls wrestling program like last year. He assists on all weekend tournaments and attends practice on Wednesdays when he is not coaching our JH wrestling team.
  3. Kourtney Abbotts would like to recommend Mariah Hardy for the high school special education teaching position. Mariah finished her student teaching at Fairview in November. She is a graduate of University of South Dakota with a BS in secondary education speech and special education - Strat 1. Base Salary = $38,000; TSS = 6,545 Total = $44,545. This salary will be prorated due to Mariah working less than a full year. Also a signing bonus of $2,000, with $1,000 being received in April 2024, and another $1,000 received in September 2024. Approval is recommended contingent upon receipt of a valid Iowa teaching license.
  4. Melanie Girard would like to recommend Deb Mohr for the open 4 hour/day food service position at CMS effective December 14, 2023. Deb currently works 7hr/day as a TA at CMS and would now like to split her time between TA (3.75 hours/day) and food service worker. The food service position she would be filling is open due to another staff member giving their resignation. If approved she would be paid $15/hour for the food service position.
  5. Jeff Cullen would like to recommend Dawn Prefontaine for the noon bus driving position that was vacated by Sharon Beyer. If approved 2 hours would be added to Dawn's current contract at her current rate of pay ($20.87/hour). Approval is recommended retroactive to Nov. 27th.
  6. Scott Aden would like to recommend Erica Pegg for a Special Ed Teacher Associate position. If approved Erica would work 7 hours per day and be paid $13.91 per hour. Approval is recommended retro to December 6th.
  7. Amy Collison would like to recommend Emerald Siepker for a Special Ed Teacher Associate position at Adams Elementary. If approved Emerald would work 6.75 hours/day and would be paid $14.21/hour (the base of $13.91 per hour plus $.30 cents for having an AA degree). Approval is recommended retroactive to Dec. 1st.
  8. Randy Bissen is recommending Hannah Pettit for the JH girls track position. She has no coaching experience but ran track in MS and HS and will work well with the JH athletes with her being a guidance counselor in that building. If approved she would be paid $1,760.
  9. Kourtney Abbotts would like to recommend Julie Wood for a High School Family Consumer Science teaching position for the 2024-2025 school year. Julie has a BAE in Vocational Homemaking from Wayne State and a Master's in Health Education from UNI. She also has an ESL endorsement. Julie has most recently been teaching at Denison CSD as FCS Teacher and FCCLA Advisor. If approved Julie would be paid $83,500 (plus 2,000 sign on paid over 2 years) for the 24-25 year (this amount won't change after CEA negotiations in spring). Julie has a Masters +30.
  10. Kourtney Abbotts would like to recommend Chris Wood for a High School Industrial Tech teaching position for the 2024-2025 school year. Chris is a graduate of Wayne State College with a Masters in Vocational ED/Industrial Tech ED. He obtained his PK-12 Principal/Special Ed Supervisor authorization from Morningside College. Chris has most recently been teaching K-8 art and middle level Industrial Technology at Charter Oak-Ute CSD. If approved Chris would be paid $83,500 (plus 2,000 sign on paid over 2 years) for the 24-25 year (this amount won't change after CEA negotiations in spring). Chris has a Masters +30.

CONTRACT MODIFICATION

  1. Scot Aden is recommending increasing Jackie Hernandez's hours at CMS from 5.5 to 6 hours/day.

Moved by Friel/Johnston approve the personnel recommendations. Unanimous approval by roll call vote.

 

ACTION ITEMS

  1. Early Graduates – Kourtney Abbotts is recommending Kaden VandenBurg, Jaime Castillo, Caiden Vonnahme, Teagan Schwery, Jenna Walker and Jaityn Tigges to be approved for graduation at semester pending the completion of the graduation requirements.  Moved by Friel/Horsley to approve the early graduates with unanimous approval by roll call vote.
  2. Job Description: Transportation Director – moved by Friel/Horsley to approve the job description with unanimous approval by roll call vote.
  3. Consider Purchase of School Bus – Jeff Cullen and Dr. Berlau recommended to the board, the purchase of a 2025 IC 77 Passenger Diesel bus from Hoglund bus to replace the bus totaled in the October 2023 accident.  CCSD received $81,500 from insurance for the damaged bus and the cost of the stock replacement is $143,000.  Because it is a stock bus, it will be available in April (otherwise, bus orders are generally 10+ months out).  Due to IC buses being able to be serviced locally (vs at least Des Moines, which means much higher towing/travel costs for maintenance), CCSD did not seek bids from other vendors. It was moved by Friel/McCaulley to approve the purchase with unanimous approval by roll call vote.
  4. Purchase of Bus Tires - moved by Friel/Horsley to approve the replacement of 4 rear bus tires and 2 van tires with Performance Tire with unanimous approval by roll call vote.  Performance Tire was previously awarded the tire bid for the district for the year.
  5. Donovan Group Agreement Renewal - moved by McCaulley/Friel to approve the agreement for $2,500/month (no change from previous year) with unanimous approval by roll call vote.
  6. Quote for Go Guardian addition - moved by Johnston/McCaulley to approve the quote for $5,152 with unanimous approval by roll call vote.
  7. Quote from Farris Engineering for water heater and new hot water lines at FV - moved by Friel/Horsley to approve the quote professional services on the project for $14,000 with unanimous approval by roll call vote.
  8. Quote from Voss Lighting for LED lighting in CHS Gym - moved by Johnston/McCaulley to approve the quote for lighting of $14,270 with expected rebates of $9,989 with unanimous approval by roll call vote.
  9. Risers Inc. Quote to upgrade motors on CHS gym bleachers - moved by Friel/Horsley to approve the quote for $20,000 with unanimous approval by roll call vote.
  10. Consider approval of agreement with DLR Architectural Services Firm – the board reviewed the Agreement between Carroll CSD and DLR Group.  McCaulley moved to approve the agreement but after discussion on the fees in the agreement of 7% on New Construction and 8% on Renovation/Remodel, there was no 2nd or action taken with direction to Dr. Berlau to discuss those fees with DLR Group for possible reduction in the rates.

 

BUSINESS OFFICE REPORT

  1. ISL Resolution – moved by Johnston/Horsley to approve the full resolution to continue participation in the Instructional Support Program for 10 years following successful passing of Proposition DA on the November 7, 2023 election.  The motion passed unanimously with a roll call vote.
  2. At Risk Plan – moved by Johnston/McCaulley to approve the At Risk Plan with minor wording changes on the offering of summer school.  The motion passed unanimously by roll call vote.
  3. At-Risk/Dropout Prevention MSA Request 24-25 – Moved by Johnston/McCaulley to approve the request for Modified Supplemental Amount for Dropout Prevention funding of $350,709 with $116,903 local match.  The motion carried unanimously by roll call vote.
  4. Tuition Reimbursement Agreement - no action taken as the agreement had not yet been turned in
  5. Request to Dispose of Vending Machine – moved by Johnston/Horsley to approve the disposition of a vending machine that no longer works and is not needed in the space.  The motion passed unanimously by roll call vote.
  6. Business/Finance Report

 

At 8:13 PM, it was moved to adjourn by Horsley/Johnston, unanimous approval.