Minutes
CCSD Board of Directors’ Regular Meeting
October 17, 2022
5:30 p.m. Board Room, Adams Elementary School
CALL MEETING TO ORDER – President Cindy Johnson called the meeting to order at 5:30 p.m.
PUBLIC FORUM – Amy Dea, Cindy Scaturico, and Roxanne Aden addressed the board regarding their concerns over material in the media centers.
ROLL CALL – Board members present were President Cindy Johnson, Vice President Onica Ulveling, Kristen Lundstrom and Duane Horsley. Board member Karen Friedlein was absent.
APPROVE AGENDA – Duane Horsley moved and Onica Ulveling seconded to approve the agenda. Motion passed unanimously on a roll call vote.
DONATIONS – Leer Corporation donated $1,500 to the District and the Food Bank of Iowa would like to donate food to the Tiger Cupboard food pantry. Onica Ulveling moved and Duane Horsley seconded to accept the donations. The motion pass unanimously on a roll call vote.
PRESENTATION – Sandy Kluver presented the new teachers and gave an overview of the supports provided to new teachers in the district from the teaching and learning team.
PERSONNEL REPORT – Dr. Berlau presented the following:
RESIGNATIONS:
1. Ashley Webber wishes to resign from her teacher associate position at CHS.
2. Doug Leiting wishes to resign from his 9th grade football coaching position at the end of the 2022 season.
RECOMMENDATIONS:
- Randy Bissen would like to recommend Tami Meiners for the Assistant Large Group Speech Coach position as well as the Assistant Individual Speech Coach position at $1,367 for the Asst. Large Group position (Step 0) and $1,230 for the Asst. Individual position (Step 0).
- Randy Bissen would like to recommend Jeff Hughes for the CHS Mock Trial Coach position at $1,220 (Step 1).
- Randy Bissen would like to recommend Matt Reicks for the CMS Mock Trial Coach position at $854 (Step 0).
- Randy Bissen would like to recommend David Reis for the 8th grade boys' basketball position at $1,845 (Step 0.
- Randy Bissen is recommending Karli DeMoss for the boys' swimming assistant position at $1,880 (Step 0).
- Randy Bissen would like to recommend Samantha Vonnahme for the Girls' Wrestling coaching position at $4,784, (Step 0).
- Randy Bissen would like to recommend Joe Daniels for the Middle School Wrestling coaching position. Joe will also be assisting the Girls' Wrestling program on Saturdays when there are tournaments. Joe would be paid $1,845 (Step 0) for middle school wrestling and $500 for assisting with CHS girls on Saturdays.
- Jeff Cullen would like to recommend Jeff Booher for a noon bus driving position, for an additional 1.8 hours per day on days there is preschool.
- Jeff Cullen would like to recommend Margaret Gruba for a contracted bus driving position for a special needs route and approximately 5.25 hours/day and she would qualify for a $1,000 sign on bonus.
- Jeff Dvorak would like to recommend Ron Vonnahme for a snow removal position on an as needed basis. If approved he would be paid $15/hr.
- Jerry Raymond would like to recommend Liz Moreland for a special education teacher associate position at Carroll Middle School for 7 hours per day and she would be paid $13.05 (the base pay for SE TA). Approval is recommended contingent upon receipt of a clear background check.
- Sue Ruch is recommending Jordan Janssen for a two-hour per day general education teacher associate position at Fairview for 2 hours a day, in addition to her current bus driving position. Her TA rate would be $12.79/hour.
VOLUNTEER:
- Crystal Boes would like to recommend Jill Woodward for a volunteer in a fourth grade classroom. She would work with students for reading support.
CONTRACT MODIFICATION:
- Randy Bissen is recommending modifying Terry Rabbitt's letter of assignment as accompanist from a maximum of 236 hours to a maximum of 320 hours per year. She will be accompanying the show choir and 2 of our accompanists from last year are no longer working for the district.
- Casey Berlau is recommending modifying Michele Jacobsen's contract to include 4th grade music at Step 10 for a stipend of $136.
- Casey Berlau is recommending modifying Tami Meiners’ contract to include grade 6 Vocal Music at Step 31 for a stipend of $184.
- Casey Berlau is recommending modifying Kyla Schafer’s contract to be modified from grades 5th and 6th vocal music to only 5th grade on Step 13, which reduces the stipend from $287 to $143.
- Jeff Cullen is recommending modifying Jordan Janssen's bus driving contract to 4.75 hours per day.
Duane Horsley moved and Onica Ulveling seconded to approve the personnel recommendations. The motion passed unanimously on a roll call vote.
CONSENT AGENDA -
- Minutes from September 19, 2022 and October 3, 2022
- Bills: General - $427,589.12; PPEL - $132,660.20; Nutrition - $68,384.11; SAVE - $232,708.19 ; Activity $24,359.73
- Administrative Reports
- Board Policy Revisions
First Reading of the following policies:
410 Compliance with the Consolidated Omnibus Budget Reconciliation Act
465 Insurance (Non-bargaining Personnel)
508 Graduation Requirements
623 Dual Enrollment
624 International Study
625 Instruction at a Post-Secondary Educational Institution
626 Foreign Students
627 Virtual/On-Line Courses
628 Instructional Materials Selection
628R1 Instructional Materials Selection Regulation
629 Instructional Materials Inspection
630 Objection to Instructional and Media Center Materials
630R1 Objection to Instructional and Media Center Materials Regulation
630E1 Instructions to the Reconsideration Committee
630E2 Reconsideration of Instructional Materials
630E3 Sample Letter to the Individual Challenging Instructional Materials
630E4 Request to Prohibit a Student from Checking Out Specific Media Center Materials
631 Media Centers
644 Student Health Service
906 Public Examination of School District Records
924 Student Fund Raising
924R1 Student Fund Raising Regulation
924.1 Online Fundraising Campaigns - Crowdfunding
Second Reading of the following policies:
472 Sick Leave (Non Bargaining Personnel)
473 Personal Leave (Non Bargaining Personnel)
474 Bereavement Leave (Non Bargaining Personnel)
566E1 Controlled Substance Log
566E2 Consent for Student to Self-Administer Asthma Medication
566E3 Administering Medication in School: Parent Letter
566E5 Authorization-Asthma or Airway Constricting, or Respiratory Distress Medication Self-Administration Consent Form
613E1 Human Growth and Development Student Excuse Form
617 Basic Instructional Program
618R1 NEW: Academic Freedom Regulation
619R1 Teaching about Religion Regulation
620 Program for Gifted and Talented Students
621 Program for Students at Risk
621.1 Individualized Instruction
622 Competent Private Instruction
Recommendation to delete the following policy:
Discussion was held regarding a proposed change to 628R1 brought to the board by board member Duane Horsley. Onica Ulveling moved to approve the consent agenda with the change recommended to 628R1 to be considered by the policy committee. Duane Horsley seconded and the motion passed unanimously on a roll call vote.
ADMINISTRATIVE REPORT
-
- Discuss Voluntary Retirement Plan for 2022-23 – no action taken
- Consider approval of plan for tuition reimbursement – Dr. Berlau presented a plan for tuition reimbursement for staff in certain pre-approved situations where certification is being sought for an area of need. Duane Horsley moved and Onica Ulveling seconded to approve the tuition reimbursement proposal. The motion passed unanimously on a roll call vote.
- Discuss Revenue Purpose Statement and Instructional Support Levy renewal – no action taken
D. Appoint Carroll County Conference Board Representative – Onica Ulveling moved and Kristen Lundstrom seconded to appoint Cindy Johnson to the Carroll County Conference Board. The motion pass unanimously on a roll call vote.
E. Sharing Agreement with Ar-We-Va CSD for Speech (Co-curricular program) – Duane Horsley moved and Onica Ulveling seconded to approve the sharing agreement with Ar-We-Va for speech. The motion passed unanimously on a roll call vote.
F. Library and Instructional Material Reconsideration Committee – Dr. Berlau noted that the committee members appointed District leadership are: Bob Pauk (licensed staff), Amy Collison (administrator), an AEA staff person to be named (serve as a media center representative), Ashley Danner (student) and Joe Kimball (student). Recommendations for the board appointed community members are Dave Hagen, Jean Guy and Thetia Polking, with Karen Scolton serving as an alternate if the need arises. Onica Ulveling moved to appoint the recommended community members to the committee and Duane Horsley seconded. The motion passed unanimously on a roll call vote.
G. Superintendent evaluation process and timelines for 2022-2023 – Onica Ulveling moved and Duane Horsley seconded to approve the evaluation process and timeline. The motion pass unanimously on a roll call vote.
BUSINESS OFFICE REPORT
- Snow removal bids – only one bid has been received, no action taken
- Bid for intercom system at Carroll Middle School – Duane Horsley moved and Onica Ulveling seconded to approve the bid from Rankin for $17,692.30 to update the intercom system at CMS. The motion passed unanimously on a roll call vote.
- Consider quote for services from the Donovan Group – Duane Horsley moved and Onica Ulveling seconded to approve the bid from Donovan Group for $2,500/month to provide communication/marketing services to the District.
D. Certified Annual Report, Special Education Supplement and Transportation Report – Duane Horsley moved and Onica Ulveling seconded to accept the filing of the Certified Annual Report. The motion passed unanimously.
E. Special Ed Deficit - Request for Allowable Growth & Supplemental Aid -
CLOSED SESSION - SUPERINTENDENT EVALUATION – At 7:30 p.m. Onica Ulveling moved and Kristen Lundstrom seconded to go into closed session under Code of Iowa 21.5.1.i. to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session. This session will also be closed to comply with the confidentiality of personnel records.
At 8:50 p.m., the meeting was declared open
ADJOURNMENT – At 8:50 p.m., Onica Ulveling moved to adjourn, unanimous approval.
