Agenda - 2021.5.17

AGENDA FOR THE MEETING CARROLL COMMUNITY SCHOOL DISTRICT BOARD OF EDUCATION   Adams Elementary - 1026 N Adams St. Carroll, Iowa 51401   Monday, May 17, 2021 - 5:30 p.m.   Meeting Zoom Link for Public - https://zoom.us/j/92929409142?pwd=bDY5KzlDUnIvY0dNcWFKRll5dUkrZz09   Passcode: S2Ehb6

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

  (Estimated Times)

NOTE: 1)  Audit of Bills –- Onica, please contact Gary to set up a time.

 

1. CALL MEETING TO ORDER (5:30 PM)

 

2. APPROVE AGENDA (5:30 PM)

 

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

B. Consent Agenda

1) Minutes from April 22, 2021 and April 29, 2021

2) Bill List  (see enclosed goldenrod)

• General Fund, Activity Fund, Additional Accounts Payable,

3) Resignations (see personnel handout)

4) Items withdrawn from Consent Agenda

      5) Agreement with SAI for Mentoring and Induction Program for 2021-2022

 

     3. PUBLIC FORUM (5:35 PM)

1. Recognition - School Board Appreciation Month

2. Anyone may address the Board during this time.  Under Iowa Code, no Board action 

is possible, however, until an item is listed on the Agenda and posted 24 hours prior 

to the meeting, except for good cause as allowed under Iowa Code

 

4. OPEN THE PUBLIC HEARING - HIGH SCHOOL ROOF PROJECT BIDS

 

5. CLOSE PUBLIC HEARING

 

6. CONSIDER APPROVAL OF BID FOR HIGH SCHOOL ROOF PROJECT

 

    7. PRESENTATIONS -

 

Facilities Report - Jeff Dvorak

Five Year Facilities Report

Five Year Pavement Management Program (2021-2025)

 

Technology Report - Craig Rowedder

 

8. RATIFY 2021-2022 CONTRACT WITH CESA (5:39 PM)

 

9. DONATIONS (5:45 PM)

 

10. PERSONNEL REPORT (5:45 PM)

1. Approvals for Employment

2. Non-Bargaining Wages and Salaries

3. Starting Pay for 2021-2022

 

11. ADMINISTRATIVE REPORT (5:50 PM)

A. Superintendent and Building Principal Reports

• Superintendent’s Report

• Mrs. McKenzie’s Report

• Mr. Raymond’s Report

• Mr. Rabbitt’s Report

B.  Transportation Contract with Region XII

C.  Consider approval of District Career Guidance Plan

D.  Consider agreement for Leader In Me program for the 2021-2022 school year

E.  Job descriptions: 

Preschool Instructor - New

Counselor - CMS

F. Second readings of board policies for review

• 705.2 - School Bus Safety Restraints

• 813.1 - Suspension and Debarment of Vendors and Contractors Procedure (Only change is to renumber policy to 815R1)

• 815R2 - Using Federal Funds in Procurement Contracts - NEW

G.  Board policy review

• 468 - Employee Wage and Overtime Compensation

• 470 - Classified Termination of Employment

• 471 - Staff Reduction Through Termination

• 472 - Sick Leave (NonBargaining Personnel)

• 473 - Personal Leave (Non-Bargaining Personnel)

• 474 Bereavement Leave (Non-Bargaining Personnel)

 

 

12. BUSINESS OFFICE REPORT (6:10 PM)

A. Capital Outlay

1. Boiler Repair at Adams Elementary 

2. Technology Purchases

3. Bid for updating software for HVAC controls at Carroll High School

4. School bus bids

B. Fees - Textbook Fee/Electronic Textbook Fee

C.  Budget Reports 

• Sales Tax Revenue and Expenses; Physical Plant and Equipment Levy; Actual Expenses to Published Budget 

• Line Item Revenue and Expenditures by Facility

• Local Option Sales Tax Fund

 

13.    CLOSED SESSION - SUPERINTENDENT EVALUATION (6:30 PM)

 

Closed sessions may be conducted under the provisions of Code of Iowa 21.5.1.i.:  

To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records requirements.

 

14. CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:45 PM)

 

1. Last Day of School - May 28-Two hour early dismissal 

2. June Board meeting - June 21, 2021

C. Special Board Meeting - End of Year Bills - June 28- Noon Meeting

 

    15. SUGGESTIONS FOR JUNE 21st BOARD MEETING (6:50 PM)

1. Approval of Student and Staff Handbooks for 2021-2022

 

16.  ADJOURNMENT (6:55 PM)

 

=========================================================================

ADDENDUM TO THE MAY 17, 2021, BOARD AGENDA

 

AGENDA ITEM #2 APPROVE AGENDA

 

2. 3 - Resignations - See Personnel Handout 

B.   5 - Agreement with SAI - the Board will consider entering into an agreement with School Administrators of Iowa for a Mentoring and Induction Program

 

 

AGENDA ITEM #3 PUBLIC FORUM

1. The board will take a brief recess to acknowledge board members for their dedication and service.

2. No one has notified the district office to address the board as of May 12, 2021. 

 

AGENDA ITEM #4 PUBLIC HEARING - HIGH SCHOOL ROOF PROJECT

The board will hold a public hearing and review the bids that were received for the High School roof project.

 

AGENDA ITEM #5 CLOSE PUBLIC HEARING 

 

AGENDA ITEM #6 CONSIDER APPROVAL OF BID FOR ROOF PROJECT 

 

AGENDA ITEM #7 PRESENTATIONS 

 

AGENDA ITEM #8 RATIFY 2021-2022 CONTRACT WITH CESA

1. Approve Agreement with CESA and Carroll Board of Education - The board will consider approving an agreement with CESA and the Board of Education for 2021-2022

 

AGENDA ITEM #9 DONATIONS

 

AGENDA ITEM #10 PERSONNEL REPORT

A.  Approvals for Employment (See personnel handout)

B. Non-Bargaining Wages and Salaries - The board will consider Non-bargaining wages and salaries.

C. Starting and Substitute Pay Rate Recommendations for 2021-2022: - The board will consider recommendations for the starting and substitute pay increases.

 

AGENDA ITEM #11 ADMINISTRATIVE REPORT

A.Superintendent and Building Principal Reports

• Superintendent’s Report

• Mrs. McKenzie’s Report

• Mr. Raymond’s Report

• Mr. Rabbitt’s Report

B.  Transportation Contract with Region XII - Casey Berlau will present a contract for renewal with Region XII.

C.  Consider approval of District Career Guidance Plan

D.  Consider agreement for Leader In Me program for the 2021-2022 school year

E.  Job descriptions: 

Preschool Instructor - New

Counselor - CMS

F. Second readings of board policies for review

• 705.2 - School Bus Safety Restraints

• 813.1 - Suspension and Debarment of Vendors and Contractors Procedure (Only change is to renumber policy to 815R1)

• 815R2 - Using Federal Funds in Procurement Contracts - NEW

G.  Board policy review

• 468 - Employee Wage and Overtime Compensation

• 470 - Classified Termination of Employment

• 471 - Staff Reduction Through Termination

• 472 - Sick Leave (NonBargaining Personnel)

• 473 - Personal Leave (Non-Bargaining Personnel)

• 474 Bereavement Leave (Non-Bargaining Personnel)

 

AGENDA ITEM #12 BUSINESS OFFICE REPORT

A. Capital Outlay

5. Boiler Repair at Adams Elementary 

6. Technology Purchases

7. Bid for updating software for HVAC controls at Carroll High School

8. School bus bids

B. Fees - Textbook Fee/Electronic Textbook Fee

C.  Budget Reports 

• Sales Tax Revenue and Expenses; Physical Plant and Equipment Levy; Actual Expenses to Published Budget 

• Line Item Revenue and Expenditures by Facility

• Local Option Sales Tax Fund

 

AGENDA ITEM #13 CLOSED SESSION - SUPERINTENDENT EVALUATION

 

AGENDA ITEM #14 CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION

 

AGENDA ITEM #15 SUGGESTIONS FOR JUNE MEETING

 

AGENDA ITEM #16 ADJOURN