Agenda - 2021.3.15

 

AGENDA

CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION

 

Adams Elementary - Board Conference Room

1026 North Adams Street, Carroll, Iowa

March 15, 2021- 5:00 pm

 

  

DISTRICT VISION STATEMENT:

A meaningful diploma for every student.

 

DISTRICT MISSION STATEMENT:

Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

 

https://zoom.us/j/93820820698?pwd=RWR3VUo2NldRMFBjUFhEMG1HRUFUZz09

Passcode: xYKK24

 

TENTATIVE AGENDA

(Estimated Times)

NOTE: 1)  Audit of Bills - Duane, please contact Gary to set up a time.

 

  1. CALL MEETING TO ORDER (5:00 PM)

 

  1. CLOSED SESSION (5:00 PM)

  2. SUPERINTENDENT EVALUATION (5:00 PM)

 

  1. RETURN TO OPEN SESSION (5:40 PM)

 

  1. APPROVE AGENDA (5:41 PM)

 

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

B. Consent Agenda

  1. Minutes from February 15, 2021

  2. Bill List General Fund #1, Activity Fund #1; 

State Dance and State Wrestling Meal Money,  IHSAA, 

General and Nutrition Funds #2

  1. Resignations (see personnel handout)

  2. Items withdrawn from Consent Agenda

  3. Field Trips- FFA State Convention

 

  1. CEA OPENING PROPOSAL (5:43 PM)

 

  1. PUBLIC FORUM (5:47 PM)

 

A.  Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

  1. SCHOOL IMPROVEMENT (5:47 PM)

  1.   Reports from Superintendent and Building Principals

1. Superintendent’s Report

2. Elementary Report

3. Middle School Report

4. High School Report

 

9.  DONATIONS (6:20 PM)

 

10.  PERSONNEL REPORT (6:22 PM)

 

A. Approvals for Employment - See Personnel Handout

 

11.  FY 21 BUDGET WORK SESSION (6:28 PM)

  1. Establish date for public hearing on proposed budget

  2. Present draft of 2021-2022 Certified Budget

 

12. ADMINISTRATIVE REPORT (6:50 PM)

 

  1. Job Description Review:

1. Music Teacher - High School Instrumental

2. Music Teacher - Elementary - Vocal 

3. Technology Director

  1. Board Policy Review

  1. 420- Jury Duty - for review

  2. 423- Gifts to Employees

  3. 428- Substance Free Workplace

  4. 429- Use of Tobacco Products

  5. 430- Holidays (Non-Bargaining Personnel)

  6. 432- Worker’s Compensation

  7. 434- Service Recognition

  8. 436- Universal Precautions

  9. 437- Hazardous Chemical Disclosure

  10. 460- Classified Employee Defined - for review

  11. 461- Classified Employee Qualifications, Recruitment, and Selection

  12. 421 - DELETE - Pay Deductions

  13. 421R1 - DELETE - Pay Deductions Regulations

  14. 462 - DELETE- Classified Employee Employment

  15. 463 - DELETE- Classified Employee Assignment

  16. 464 - DELETE- Salary Schedules (Non-Bargaining Personnel)

  17. Adjustment to 2020-2021 School Calendar (Snow Days) 

  18. Yearbook Agreement with Jostens

  19. MOU between Licensed Child Care Center and Family Resource Center Child Care Project

  20. Review proposed hiring plan for Director of Business Affairs position

 

13.  BUSINESS OFFICE REPORT (7:15 PM)

 

  1. Consider recommendation for purchase of vehicle

  2. Consider permission to dispose of school vehicle (mini-van)

  3. Consider quotes for new servers at Adams and Fairview for HVAC 

Controls

  1. Budget Reports

 

      14.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (7:25 PM)

 

15.   SUGGESTIONS FOR APRIL 19th BOARD MEETING (7:27 PM)

 

16.    EXEMPT SESSION - NEGOTIATIONS (7:28 PM)

 

17.  RETURN TO OPEN SESSION (8:00 PM)

 

18. ADJOURNMENT (8:01 PM)

 

ADDENDUM TO THE MARCH 15, 2021, BOARD AGENDA

 

AGENDA ITEM # 2 CONSENT AGENDA

B.  Field Trip - Mr. Eischeid and FFA members are requesting permission to travel via school bus to Des Moines on April 18th for the FFA State Leadership Conference.  They would stay in Des Moines and return on Tuesday evening, April 20th.  Mr. Eischeid and three chaperones would accompany the students.

 

AGENDA ITEM # 3 CEA OPENING PROPOSAL

  1. Representatives from the Carroll Education Association will present their Initial Proposal to Carroll CSD.

 

AGENDA ITEM #4 CLOSED SESSION

 

AGENDA ITEM # 5 SUPERINTENDENT EVALUATION

  1. The board will discuss Superintendent Berlau’s evaluation.

 

AGENDA ITEM # 6 RETURN TO OPEN SESSION

 

AGENDA ITEM # 7 PUBLIC FORUM

        

  1. As of March 11th no one has contacted us with an issue for the board to address.

 

AGENDA ITEM # 8 SCHOOL IMPROVEMENT

An anonymous donor wishes to donate $400 to defray the cost of livestreaming the

         Substate boys basketball game.

 

AGENDA ITEM  #9 DONATION

 

AGENDA ITEM # 10 PERSONNEL REPORT

  • See personnel handout.

 

AGENDA ITEM  #11 FY 20 BUDGET WORK SESSION

  • The board will hold a work session on preparing the FY 21 certified budget. In addition, the board will set a date for the public hearing on the FY 21 certified budget. 

 

  • Please bring your calendars as a date will be set for a noon meeting on or after April 2nd to have the Public Hearing for the Budget Amendment.

 

AGENDA ITEM # 12 ADMINISTRATION REPORT

  1. Job Description Review:

1. Music Teacher - High School Instrumental

2. Music Teacher - Elementary 

3. Technology Director

  1. Board Policy Review

  1. 420- Jury Duty - for review

  2. 423- Gifts to Employees

  3. 428- Substance Free Workplace

  4. 429- Use of Tobacco Products

  5. 430- Holidays (Non-Bargaining Personnel)

  6. 432- Worker’s Compensation

  7. 434- Service Recognition

  8. 436- Universal Precautions

  9. 437- Hazardous Chemical Disclosure

  10. 460- Classified Employee Defined - for review

  11. 461- Classified Employee Qualifications, Recruitment, and Selection

  12. 421 - DELETE - Pay Deductions

  13. 421R1 - DELETE - Pay Deductions Regulations

  14. 462 - DELETE- Classified Employee Employment

  15. 463 - DELETE- Classified Employee Assignment

  16. 464 - DELETE- Salary Schedules (Non-Bargaining Personnel)

  1. Adjustment to 2020-2021 School Calendar (Snow Days) 

  2. Yearbook Agreement with Jostens

  3. MOU between Licensed Child Care Center and Family Resource Center Child Care Project

  4. Review proposed hiring plan for Director of Business Affairs position

 

AGENDA ITEM #13 BUSINESS OFFICE REPORT

 

  1. The board will consider approval to dispose of an old mini-van.

  2. Consider approval of new vehicle

Two bids were received for a 7 passenger SUV for the transportation department

Wittrock Motors - 2021 Dodge Durango - $32,039

Champion Ford - 2021 Ford Explorer - $27,901

Mr. Cullen is recommending the Ford Explorer from Champion Ford due to the lower cost.

  1. Budget Update Reports - The board will review various budget reports.

 

AGENDA ITEM #14 C/A/I

  1.  

 

AGENDA ITEM #15 SUGGESTIONS FOR APRIL 19TH BOARD MEETING

 

AGENDA ITEM #16 EXEMPT SESSION - NEGOTIATIONS The Board will move into an exempt session for a brief discussion on negotiation strategies.

 

AGENDA ITEM #17 RETURN TO OPEN SESSION

 

AGENDA ITEM #18 ADJOURN