Agenda - 2020.07.21

 

AGENDA

CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION

 

Carroll High School - Media Center

2809 N Grant Road, Carroll, Iowa

Link to Zoom meeting: Download Center

 

Tuesday, July 21, 2020 - 5:30 p.m.

  

DISTRICT VISION STATEMENT:

A meaningful diploma for every student

 

DISTRICT MISSION STATEMENT:

Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

(Estimated Times)

NOTE: 1)  Audit of Bills -  Duane please contact Gary to set up a time.

 

** If you wish to attend the Zoom meeting click on the link above.

 

  1. CALL MEETING TO ORDER (5:30 PM)

 

  1. APPROVE AGENDA (5:33 PM)

 

  1. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

  2. Consent Agenda

    1. Minutes from June 16, 2020, and June 26, 2020 and July 6, 2020 (see enclosed blue)

    2. Bill Lists

      • General Fund, General Fund Bill List #2

      • Activity Fund

        1. Resignations (see personnel handout)

        2. Items withdrawn from consent agenda

 

  1. PUBLIC FORUM (5:37 PM)

  1. Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

  1. DONATIONS (5:38 PM)
     

  2. PERSONNEL REPORT                                                                       (5:40 PM)

    1. Approvals for Employment - See Personnel Handout

 

  1. ADMINISTRATIVE REPORT (5:45 PM)

 

  1. Superintendent Report : Start of School Plan

  2. St. Anthony athletic training agreement

  3. Starting and Substitute Pay for 2020-2021

  4. Juvenile Court School Liaison contract for FY21

  5. Board Policy Revision - 

First Reading of the following policies:

407 Employee Travel Compensation and 407R1 Employee Travel Reimbursement

432 Worker’s Compensation

240 Public Participation in Board Meetings

6.   Job Description - Health Assistant

7. Consider adding additional staff to the Health Services Department

8. Consider Guideline for staffing coaching positions

9. COMMITTEES/APPOINTMENTS for 2020 - 2021-Dr. Casey Berlau will present administrative appointments for board approval.

 

a.Transportation Committee Jeff Cullen and Jen Munson

________________________

                        b. School Improvement Team TBD____________________

TBD____________________

c. IASB Legislative Network Liaison TBD_________________ 

                        d. IASB Delegate & Alternate Duane Horsley

 Alternate: Karen Friedlein

                        e. County Conference Board  TBD___________________

                        f. Negotiations Teams (2 Members from the Board)

                                                    CEA  Duane Horsley, Gary Bengtson, Casey Berlau

 

                                                     CESA  Duane Horsley, Gary Bengtson, Casey Berlau

                        g. Calendar Fact-Finding Committee:   TBD__________________

              10. Objection to Instructional Materials: TBD_____________________

              11. Affirmative Action Coordinators   -Crystal Boes

              Alternate: Gary Bengtson

              12. Parks and Rec member: City of Carroll - Casey Berlau

 

J.  ADMINISTRATIVE ASSIGNMENTS:

 

      1. Education Equity Officer and Title IX Coordinator– Crystal Boes

      2. Section 504 Coordinator – Crystal Boes

      3. Employee Sexual Harassment Compliance Officers – Dr. Casey Berlau & Tammie McKenzie; alternate Gary Bengtson

      4. Abuse of Students by Employees - Level I Investigator, Hunter Harmening and Kristi Shanks, alternates Dr. Casey Berlau and Patrick Rabbitt; Level II Investigator – Carroll Police Department

      5. Americans with Disabilities Act Compliance Officer - Crystal Boes and Jeff Dvorak

      6. Homeless Liaison – Jill Greiman

      7. *Deputy Principals - 

Fairview: Crystal Boes and Dr. Casey Berlau 

Adams: Crystal Boes and Dr. Casey Berlau

CMS: Jill Greiman; 

CHS: Larry Lesle and Randy Bissen.  

*Deputy Superintendent – Gary Bengtson and Jerry Raymond

*Deputy is defined as the administrator-in-charge during the absence of the regular administrator.

 

7.   IASB LEGISLATIVE PRIORITIES

 

8. BUSINESS OFFICE REPORT (6:10 PM)

    1. Appointment of Board Secretary/Treasurer (Code 279.3) - Oath of Office

    2. Resolution for Issue of Warrants 2020 - 2021

    3. Bank Depositories Resolution for 2020 - 2021

    4. Tire Bids

      1. Bids were received from Bauer Built Tire and Performance Tire

    5. Preschool Agreement with Kuemper

    6. Capital Outlay

  1. Bids on Commercial Washer/Dryer

 

8.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:25 PM)

    1. August 14th, 15th, 16th - New Teachers Report 

    2. August 17th - All Teachers Report

    3. August 19th - All Staff Report 

    4. August 17th - August Board Meeting 

    5. August 25th - First Day of School with Students 

    6. Possible Dates for Special Board Meeting August 4th or 5th

 

9.  SUGGESTIONS FOR AUGUST 17, 2020 BOARD MEETING (6:30 PM)

    1. Other Suggestions

 

10.  ADJOURNMENT (6:45 PM)

 

ADDENDUM TO THE JULY 21, 2020 BOARD AGENDA

AGENDA ITEM #2 APPROVE AGENDA

 

AGENDA ITEM #3 PUBLIC FORUM

A. Public Forum - As of July 16, 2020, no one has contacted the district office to address the

  Board.

 

AGENDA ITEM #4 DONATIONS

  1.  

 

AGENDA ITEM #5 PERSONNEL REPORT

  1.  Approvals for Employment - See Personnel Handout

 

AGENDA ITEM #6 ADMINISTRATIVE REPORT

1. Superintendent Report : Start of School Plan

2. St. Anthony athletic training agreement

3. Starting and Substitute Pay for 2020-2021

5. Juvenile Court School Liaison contract for FY21

6. Board Policy Revision - 

First Reading of the following policies:

407 Employee Travel Compensation

407R1 Employee Travel Reimbursement

432 Worker’s Compensation

240 Public Participation in Board Meetings

7.   Job Description - Health Assistant

8. Consider adding additional staff to the Health Services Department

9. Consider Guideline for staffing coaching positions

10. COMMITTEES/APPOINTMENTS for 2020 - 2021-Dr. Casey Berlau will present administrative appointments for board approval.

 

                        a.Transportation Committee Jeff Cullen and Jen Munson

________________________

                        b. School Improvement Team TBD____________________

TBD____________________

c. IASB Legislative Network Liaison TBD_________________ 

                        d. IASB Delegate & Alternate Duane Horsley

 Alternate: Karen Friedlein

                        e. County Conference Board  TBD___________________

                        f. Negotiations Teams (2 Members from the Board)

                                                    CEA  Duane Horsley, Gary Bengtson, Casey Berlau

 

                                                     CESA  Duane Horsley, Gary Bengtson, Casey Berlau

                        g. Calendar Fact-Finding Committee:   TBD__________________

              11. Objection to Instructional Materials: TBD_____________________

              12. Affirmative Action Coordinators   -Crystal Boes

              Alternate: Gary Bengtson

              13. Parks and Rec member: City of Carroll - Casey Berlau

 

J.  ADMINISTRATIVE ASSIGNMENTS:

 

  1. Education Equity Officer – Crystal Boes

  2. Section 504 Coordinator – Crystal Boes

  3. Employee Sexual Harassment Compliance Officers – Dr. Casey Berlau & Tammie McKenzie; alternate Gary Bengtson

  4. Abuse of Students by Employees - Level I Investigator, Hunter Harmening and Kristi Shanks, alternates Dr. Casey Berlau and Patrick Rabbitt; Level II Investigator – Carroll Police Department

  5. Americans with Disabilities Act Compliance Officer - Crystal Boes and Jeff Dvorak

  6. Homeless Liaison – Jill Greiman

  7. Title IX Investigator - Crystal Boes

*Deputy Principals - 

Fairview: Crystal Boes and Dr. Casey Berlau 

Adams: Crystal Boes and Dr. Casey Berlau

CMS: Jill Greiman; 

CHS: Larry Lesle and Randy Bissen.  

*Deputy Superintendent – Gary Bengtson and Jerry Raymond

*Deputy is defined as the administrator-in-charge during the absence of the regular administrator.

 

AGENDA ITEM #7 IASB LEGISLATIVE PRIORITIES

Recommendation

 

AGENDA ITEM #8 BUSINESS OFFICE

  1. Appointment of Board Secretary/Treasurer (Code 279.3) - Gary Bengtson will be recommended to serve as the Board Secretary-Treasurer for the 2020 -2021 school year and take the following oath:  

    • "Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa and that you will faithfully and impartially to the best of your ability discharge the duties of the office of secretary-treasurer in the Carroll Community School District as now or hereafter required by law?"

  2. Resolution for Issue of Warrants 2020 - 2021 - The following is a resolution authorizing payment of certain warrants when the Board is not in session.  The auditor recommends that the Board approve this resolution annually: 

    • The Board of Directors of the Carroll Community School District hereby authorizes the Board secretary to issue warrants when the board is not in session for the payment of utilities, freight, drayage, express postage, salaries, state and federal taxes, FICA, IPERS, CEA dues, CESA dues, employee annuities, United Way contributions, health insurance premiums, Carroll Recreation Center Dues, advance transportation expenses, registration fees and related costs, court-ordered garnishments, and previously approved contracted expenses.

  3. Bank Depositories for 2020 - 2020 - As required in Board Policy 810, the approval of a financial institution as a depository shall be written resolution or order which shall be entered or recorded in minutes of the approved, and specify the maximum amount which may be kept on deposit in each depository.  

  4. Tire Bids:  CCSD Transportation received two tire bids for the 2020-2021 school year.  Bauer Built Tire Company and Performance Tire.  The bids were opened at the CCSD District Office on July 13th at 11:00 AM with CCSD Board Member Jennifer Munson, CCSD Superintendent Casey Berlau and CCSD Transportation Director Jeff Cullen present.

Bauer Built Tire Co bid was $2230.00 and Performance Tire bid was $2070.00.

Based on the bids Jeff Cullen is recommending CCSD Board accept the tire bid from Performance Tire for the 2020-2021 school year. The following pricing is for your approval.  This cost includes mounting and balancing the tires.

                                                6 Each 11R22.5 Front Tires @ $279.00=$1674.00

                                                8 Each 11R22.5 Rear Tires @ $312.00=$2496.00    

                                                       14 Each Trade In Tires @ $150.00=$2100.00                                                                                                   

Total      $2070.00

 

J.    Preschool Agreement with Kuemper: The Board will consider entering into an agreement with Kuemper for four year old preschool for 2020-2021.

K.   Capital Outlay

L.   Budget Updates - Several budget reports will be shared with the board. 

        • FY 19 Voted PPEL and Actual Expenses and Revenues

        • FY 19 PPEL, and Actual Expenses and Revenues

        • FY 19 Sales Tax Fund

 

AGENDA ITEM #8 C/A/I

    1. August 12th, 13th, 14th - New Teachers Report 

    2. August 17th - All Teachers Report

    3. August 19th - All Staff Report 

    4. August 17th- August Board Meeting 

    5. August 25th - First Day of School with Students