Agenda - 2021.07.19

AGENDA

CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION

 

Adams Elementary Board Conference Room

1026 N Adams St., Carroll, Iowa

Monday, July 19, 2021 - 5:30 p.m.

  

DISTRICT VISION STATEMENT:

A meaningful diploma for every student

 

DISTRICT MISSION STATEMENT:

Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

(Estimated Times)

NOTE: 1)  Audit of Bills -  Duane please contact Nicole to set up a time.

 

  1. CALL MEETING TO ORDER (5:30 PM)

 

  1. APPROVE AGENDA (5:33 PM)

 

  1. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

3.  PRESENTATION - Zoom Meeting with Team Works International                 (5:34 PM)

 

4.  CONSENT AGENDA                                                                                         (6:00 PM)

  1. Minutes from June 22, 2021 and June 28, 2021 (see enclosed blue)

  2. Bill Lists

 

5.  PUBLIC FORUM (6:04 PM)

  1. Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

6.  PERSONNEL REPORT                                                                       (6:05 PM)

  1. Approvals for Employment - See Personnel Handout

 

7.  CLOSED SESSION FOR A STUDENT MATTER                                           (6:10 PM)

This will be a closed session under Code of Iowa 21.5(1)(a).

 

To review or discuss records which are required or authorized by state or federal law to be kept confidential.

 

8.  RETURN TO OPEN SESSION (6:20 PM)

 

9.  CONSIDER ENROLLMENT OR EDUCATIONAL PLACEMENT              (6:21 PM)

STUDENT UNDER SECTION 282.9 OF IOWA CODE

 

10.  ADMINISTRATIVE REPORT (6:23 PM)

 

  1. District Hiring Manual

  2. Approve 2021-2022 Coaches Handbook

  3. Approve Carroll Education Support Association (CESA) Employee Handbook

  4. Board Policy Review

483 - Licensed Employee Defined

489 - Employee Employee Conduct and Appearance

493-  Licensed Employee Publication or Creation of materials

494-  Licensed Employee Tutoring

496 - Summer School Licensed Employees

497 - Student Teachers

499 - Suicide Prevention and ACES Training Requirements

6.  Board Policy Revisions First Reading of the following policies:

430 - Holidays (Non Bargaining Personnel)

482 - Licensed Employee Qualifications, Recruitment, and Selection

490 - Resignation - Licensed Personnel

491 - Licensed Employee Suspension

498 - Staff Technology Use and Social Media Networking

7.  Approve the removal of board policies

475 - Relations to Pupils and Public

477 - Substitutes

484 - Assignment - Licensed Employee

492 - Licensed Personnel Professional Development

            8. Affirmative Action Coordinators   -Crystal Boes

              Alternate: Nicole McCarville

 

11.  ADMINISTRATIVE ASSIGNMENTS: (6:40 P M)

 

  1. Education Equity Officer and Title IX Coordinator– Crystal Boes

  2. Section 504 Coordinator – Crystal Boes

  3. Abuse of Students by Employees - Level I Investigator, Hunter Harmening and Kristi Shanks, alternate, Karinne Tharaldson; Level II Investigator – Carroll Police Department

  4. Americans with Disabilities Act Compliance Officer - Crystal Boes and Jeff Dvorak

  5. Homeless Liaison – Jill Greiman

  6. Migrant Liaison - Jill Greiman

  7. *Deputy Principals - 

Fairview: Crystal Boes and Dr. Casey Berlau 

Adams: Crystal Boes and Dr. Casey Berlau

CMS: Jill Greiman; 

CHS: Larry Lesle and Randy Bissen.  

*Deputy Superintendent – Nicole McCarville and Karinne Tharaldson

*Deputy Activities Director - Larry Lesle and Tammie McKenzie

*Deputy is defined as the administrator-in-charge during the absence of the regular administrator.

 

12.   IASB LEGISLATIVE PRIORITIES                                                                (7:05 PM)

  1.  Superintendent’ Recommendations

 

13. BUSINESS OFFICE REPORT (7:10 PM)

  1. Appointment of Board Secretary/Treasurer (Code 279.3) - Oath of Office

  2. Resolution for Issue of Warrants 2021-2022

  3. Bank Depositories Resolution for 2021-2022

  4. Tire Bids

    1. Bids were received from Bauer Built Tire and Performance Tire

  5. Preschool Agreement with Kuemper

  6. Ag Program Agreement with Kuemper

  7. Approve Lease with Carroll Booster Club

  8. Capital Outlay

  1. Radon Mitigation bid for Adams Elementary

  2. HVAC upgrades at Carroll High School

I. Milk Bids

J. Bread Bids

K. Budget Updates

14.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (7:25 PM)

  1. August 16th, 17th, 18th - New Teachers Report 

  2. August 19th - All Staff Report

  3. August 16th - August Board Meeting

  4. August 25tn - First Day of School with Students

 

15.  SUGGESTIONS FOR AUGUST 16, 2021 BOARD MEETING (7:26 PM)

  1. ESSER III Plan for Approval

  2. Review 700 Series of Board Policy Manual

  3. Other Suggestions

 

16.  ADJOURNMENT (7:28 PM)

 

ADDENDUM TO THE JULY 19, 2021 BOARD AGENDA

AGENDA ITEM #2 APPROVE AGENDA

 

AGENDA ITEM #3 PRESENTATION

A. Presentation on Team Works International

 

AGENDA ITEM #5 PUBLIC FORUM

A. Public Forum - As of July 15, 2021, no one has contacted the district office to address the

  Board.

 

AGENDA ITEM #6 PERSONNEL REPORT

  1.  Approvals for Employment - See Personnel Handout

 

AGENDA ITEM #7 CLOSED SESSION FOR A STUDENT MATTER

 

AGENDA ITEM #8         RETURN TO OPEN SESSION

 

AGENDA ITEM #9 CONSIDER ENROLLMENT OR EDUCATIONAL PLACEMENT OF STUDENT UNDER SECTION 282.9 OF IOWA CODE

 

AGENDA ITEM #10 ADMINISTRATIVE REPORT

  1. District Hiring Manual

  2. Approve 2021-2022 Coaches Handbook

  3. Approve Carroll Education Support Association (CESA) Employee Handbook

  4. Board Policy Review

483 - Licensed Employee Defined

489 - Employee Employee Conduct and Appearance

493-  Licensed Employee Publication or Creation of materials

494-  Licensed Employee Tutoring

496 - Summer School Licensed Employees

497 - Student Teachers

498 - Staff Technology Use and Social Media Networking

499 - Suicide Prevention and ACES Training Requirements

6.  Board Policy Revisions First Reading of the following policies:

430 - Holidays (Non Bargaining Personnel)

482 - Licensed Employee Qualifications, Recruitment, and Selection

490 - Resignation - Licensed Personnel

491 - Licensed Employee Suspension

495 - Substitutes

7.  Approve the removal of board policies

475 - Relations to Pupils and Public

477 - Substitutes

484 - Assignment - Licensed Employee

492 - Licensed Personnel Professional Development

            8. Affirmative Action Coordinators   -Crystal Boes

              Alternate: Nicole McCarville

 

AGENDA ITEM #11 ADMINISTRATIVE ASSIGNMENTS

 

  1. Education Equity Officer and Title IX Coordinator– Crystal Boes

  2. Section 504 Coordinator – Crystal Boes

  3. Abuse of Students by Employees - Level I Investigator, Hunter Harmening and Kristi Shanks, alternate, Karinne Tharaldson; Level II Investigator – Carroll Police Department

  4. Americans with Disabilities Act Compliance Officer - Crystal Boes and Jeff Dvorak

  5. Homeless Liaison – Jill Greiman

  6. Migrant Liaison - Jill Greiman

  7. *Deputy Principals - 

Fairview: Crystal Boes and Dr. Casey Berlau 

Adams: Crystal Boes and Dr. Casey Berlau

CMS: Jill Greiman; 

CHS: Larry Lesle and Randy Bissen.  

*Deputy Superintendent – Nicole McCarville and Karinne Tharaldson

*Deputy Activities Director - Larry Lesle and Tammie McKenzie

*Deputy is defined as the administrator-in-charge during the absence of the regular administrator.

 

AGENDA ITEM #12 IASB LEGISLATIVE PRIORITIES                                                                

 

AGENDA ITEM #13 BUSINESS OFFICE

  1. Appointment of Board Secretary/Treasurer (Code 279.3) - Nicole McCarville will be recommended to serve as the Board Secretary-Treasurer for the 2020 -2021 school year and take the following oath:  

    • "Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa and that you will faithfully and impartially to the best of your ability discharge the duties of the office of secretary-treasurer in the Carroll Community School District as now or hereafter required by law?"

  2. Resolution for Issue of Warrants 2021 - 2022 - The following is a resolution authorizing payment of certain warrants when the Board is not in session.  The auditor recommends that the Board approve this resolution annually: 

    • The Board of Directors of the Carroll Community School District hereby authorizes the Board secretary to issue warrants when the board is not in session for the payment of utilities, freight, drayage, express postage, salaries, state and federal taxes, FICA, IPERS, CEA dues, CESA dues, employee annuities, United Way contributions, health insurance premiums, Carroll Recreation Center Dues, advance transportation expenses, registration fees and related costs, court-ordered garnishments, and previously approved contracted expenses.

  3. Bank Depositories for 2021 - 2022 - As required in Board Policy 810, the approval of a financial institution as a depository shall be written resolution or order which shall be entered or recorded in minutes of the approved, and specify the maximum amount which may be kept on deposit in each depository.  

  4. Tire Bids:  CCSD Transportation received two tire bids for the 2021-2022 school year.  Bauer Built Tire Company and Performance Tire.  The bids were opened at the CCSD District Office on July 14th at 1:00 PM with CCSD Board Member Jennifer Munson, CCSD Superintendent Casey Berlau and CCSD Transportation Director Jeff Cullen present.

Bauer Built Tire Co bid was $3676.00 and Performance Tire bid was $4632.16.

Based on the bids Jeff Cullen is recommending CCSD Board accept the tire bid from Bauer Built for the 2021-2022 school year. The following pricing is for your approval.  

E.   Preschool Agreement with Kuemper: The Board will consider entering into an agreement with Kuemper for four year old preschool for 2021-2022.

H.   Capital Outlay

I.   Budget Updates - Several budget reports will be shared with the board. 

 

AGENDA ITEM #16 C/A/I

  1. August 16th, 17th, 18th - New Teachers Report 

  2. August 19th - All Staff Report

  3. August 16th - August Board Meeting

  4. August 25th - First Day of School with Students