It is the responsibility of the board to appoint a secretary-treasurer. The board may appoint a secretary-treasurer from its employees, other than a position requiring a teaching certificate, or from the public. To finalize the appointment, the secretary-treasurer will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter. It is the responsibility of the superintendent to evaluate the secretary-treasurer annually.
It is the responsibility of the secretary-treasurer, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business of the district; to keep complete minutes of special and regular meetings, including closed sessions; to keep a record of the results of regular and special elections; to keep an accurate account of school funds; to sign warrants drawn on the school funds after approval; and collect data on truant students. The secretary-treasurer will also be responsible for
filing the required reports with the Iowa Department of Education.
It is the responsibility of the secretary-treasurer to oversee the investment portfolio, to receive funds of the school district, to pay out the funds for expenses approved by the board, to maintain accurate accounting records for each fund, to report monthly regarding the investment portfolio and the status of each fund and to file required reports with the appropriate state agencies and other entities. It will also be the responsibility of the secretary-treasurer to coordinate the financial records, the financial reports, the cash
flow needs and the investment portfolio of the school district.
If the secretary-treasurer is unable or unwilling to carry out the duties required, it is the responsibility of the superintendent to carry out the duties of secretary-treasurer.
The secretary-treasurer will give bond in an amount set by the board. The cost of the bond will be paid by
the school district.
Date of Adoption/Revision:
July 2006
July 2009
July 2012
July 2015
September 2019
December 2019
