Agenda - 2022.6.20

 

AGENDA

CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION

 

Carroll High School

2809 N Grant Road

Carroll,   IA    51401

 

June 20, 2022 - 5:30 p.m.

Meeting Zoom Link for Public - 

https://us06web.zoom.us/j/83477099952?pwd=UjliQVRuQ2R4ZTVRWllvYlcxVjBpU…

 

Meeting ID: 834 7709 9952

Passcode: 263230

 

  

DISTRICT VISION STATEMENT:

A meaningful diploma for every student

 

DISTRICT MISSION STATEMENT:

Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

(Estimated Times)

NOTE: 1)  Audit of Bills -    Duane, please contact Nicole to set up a time.

 

1.  CALL MEETING TO ORDER (5:30 PM)

 

2.  PUBLIC FORUM (5:30 PM)

  1. Anyone may address the Board during this time.  Under Iowa Code, no Board action 

is possible, however, until an item is listed on the Agenda and posted 24 hours prior 

to the meeting, except for good cause as allowed under Iowa Code

 

3.  ROLL CALL (5:31 PM)

 

4.  APPROVE AGENDA (5:32 PM)

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code)

 

5.  PRESENTATION (5:33 P.M)

 

  1. High School Butterfly Garden

 

6.   CONSENT AGENDA (5:47 PM)

A. Items withdrawn from consent agenda 

B. Minutes from May 23, 2022, June 2, 2022, June 6, 2022 (see enclosed blue)

 

C.  Resignations (see personnel handout)

D.  Disposal of textbooks

E.  Board Policy Review:

1st Reading of Board policies

203 Responsibilities of the Board of Directors

821 Secretary’s Monthly Report

822 Publication of Financial Reports

824 Audits & Audit Committee

825 District Records

826 Financial Records

829 Capital Assets Management System

831 Insurance Program

833 Debt Management & 833R1 Post-Issuance Compliance Regulation for

Tax-Exempt Obligations

407 Employee Travel Compensation

466 Vacations (Non Bargaining)

806 Expenditures for a Public Purpose & 806R1 Use of Public Funds Regulation

807 Internal Controls & 807R1 Internal Controls Regulation

Policies Recommended to Delete

823 Annual Salary Statement, Published

827 Care, Maintenance, and Disposal of District Records

828 Bonds for Officers and Employees

830 Intangible Asset Reporting

832 Periodic Review of Insurance Program

2nd Reading of Board Policies

F.  Administrator Reports

Director of Teaching and Learning Report

CHS Principal’s Report

CMS Principal’s Report

FV and Adams Elementary Principal’s Report

 

7. PERSONNEL REPORT (6:10 PM)

  1. Approvals for Employment - See Personnel Handout

 

8. ADMINISTRATIVE REPORT (6:15 PM)

 

  1. Consider approval of agreement with Manson Northwest Webster CSD for the North Central Consortium 

  2. Consider Revisions to Teacher (CEA) Employee Handbook

  3. Consider approval of high school debate activity for the 2022-2023

  4. Handbook Revisions

    1. CMS Staff Handbook

    2. CMS Student Handbook

    3. CHS Student Handbook

    4. CHS Staff Handbook 

    5. FV and AES Staff Handbook

    6. FV and AES Student Handbook

    7. Little Tiger Preschool Handbook changes

    8. Tiger Zone Employee Handbook

E. Consider addition of Entry-level Driver Training (ELDT) training pay for transportation director

F. Appoint Level II Investigator for 2022-2023- Carroll Police Department is willing to be the Level II Investigator (Phone 792-3536)

G.  Job Description

  1. Drama Coach - Assistant

 

9. BUSINESS OFFICE REPORT (6:35 PM)

 

  1. Budget Updates 

Sales Tax and PPEL

Line-Item Revenues

  1. Consider approval of textbook purchase

  2. Consider approval of contract for drive lane project at Carroll High School

  3. Summer Projects

    1. Quotes for high school parking lot repairs

      1. Bargain

      2. M.R.Paving and Excavating

    2. Quotes for maintenance project at the high school

      1. Kenneth Janning & Sons, Inc

    3. Quote for air quality improvement at Fairview

      1. Badding Construction

  4. Consider Audit RFP Responses and approve external auditor for FYs 22-24

  5. Approve Interfund Transfers for interfund payable balance as of 6/30/21

  1.  Nutrition ($202,450.48) 

  2. TigerZone ($49,288.66)

  1. Approve Adding Fund 71 - Internal Service Fund for servicing of the Partial Self-Funded Health Plan

 

  10.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (7:00 PM)

 

  1. Special Board Meeting - End of Fiscal Year Bills - June 27, 2022 - 12:00 pm (noon)

B.   Regular Board Meeting - July 18, 2022

 

11.  SUGGESTIONS FOR JULY 18, 2022 BOARD MEETING (7:16 PM)

 

  1. 2022-2023 Legislative Priorities

  2. Appointment of Board Secretary/Treasurer (Code 279.3)

  3. Issue of Warrants Resolution

  4. Milk and Bread Bids

  5. Tire Bids

 

12.    CLOSED SESSION - SUPERINTENDENT EVALUATION (7:25 PM)

 

Closed sessions may be conducted under the provisions of Code of Iowa 21.5.1.i.:  

To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records requirements.

 

13. RETURN TO OPEN SESSION (7:45 PM)

 

14. ADJOURNMENT (7:46 PM)

 

ADDENDUM TO THE JUNE 21, 2021 BOARD AGENDA

 

AGENDA ITEM #2 PUBLIC FORUM

  1. As of June 16, 2022 no one has requested to address the board.

 

AGENDA ITEM #5 PRESENTATIONS

  1. High School Butterfly Garden - The board will tour the Butterfly Garden

 

AGENDA ITEM #6 CONSENT AGENDA

A. Items withdrawn from consent agenda 

B. Minutes 

C.  Resignations (see personnel handout)

D.  Disposal of textbooks

E.  Board Policy Review:

1st Reading of Board policies

203 Responsibilities of the Board of Directors

821 Secretary’s Monthly Report

822 Publication of Financial Reports

824 Audits & Audit Committee

825 District Records

826 Financial Records

829 Capital Assets Management System

831 Insurance Program

833 Debt Management & 833R1 Post-Issuance Compliance Regulation for

Tax-Exempt Obligations

407 Employee Travel Compensation

466 Vacations (Non Bargaining)

806 Expenditures for a Public Purpose & 806R1 Use of Public Funds Regulation

807 Internal Controls & 807R1 Internal Controls Regulation

Policies Recommended to Delete

823 Annual Salary Statement, Published

827 Care, Maintenance, and Disposal of District Records

828 Bonds for Officers and Employees

830 Intangible Asset Reporting

832 Periodic Review of Insurance Program

2nd Reading of Board Policies

F.  Administrator Reports

Superintendent’s Report

Director of Teaching and Learning Report

CHS Principal’s Report

CMS Principal’s Report

FV and Adams Elementary Principal’s Report

 

AGENDA ITEM #7 PERSONNEL REPORT

  1. Approvals for Employment - See Personnel Handout

 

AGENDA ITEM #8 ADMINISTRATIVE REPORT

  1. Consider approval of agreement with Manson Northwest Webster CSD for the North Central Consortium 

B. Consider Revisions to Teacher (CEA) Employee Handbook

C.    Consider approval of high school debate activity for the 2022-2023

  1. Handbook Revisions

    1. CMS Staff Handbook

    2. CMS Student Handbook

    3. CHS Student Handbook

    4. CHS Staff Handbook 

    5. FV and AES Staff Handbook

    6. FV and AES Student Handbook

G. Consider addition of ELDT training pay for transportation director

H. Appoint Level II Investigator for 2022-2023- Carroll Police Department is willing to be the Level II Investigator (Phone 792-3536)

I.  Job Descriptions

  1. Oversight Committee Member

  2. Drama Coach - Assistant

J.  Consider revision to Teacher Leadership and Compensation Plan for 2022-2023

K. Consider approval of Teacher Quality Committee for the 2022-2023 school year

 

AGENDA ITEM #9 BUSINESS OFFICE REPORT

  1. Budget Updates 

  1. Sales Tax and PPEL

  2. Line-Item Revenues

  1. Consider approval of textbook purchase

  2. Consider approval of contract for drive lane project at Carroll High School

  3. Summer Projects

    1. Quotes for high school parking lot repairs

    2. Quotes for maintenance project at the high school

  4. Consider Audit RFP Responses and approve external auditor for FYs 22-24

  5. Approve Interfund Transfer from Nutrition to General Fund

  6. Approve Adding Fund 71 - Internal Service Fund for servicing of the Partial Self-Funded Health Plan

 

AGENDA ITEM #10 CAI (CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION)

  1. Special Board Meeting June 28, 2021, 12:00 p.m.

 

AGENDA ITEM #11 SUGGESTIONS FOR JULY 19 BOARD MEETING

  1.  2022 - 2023 Legislative Priorities

  1. Appointment of Board Secretary/Treasurer (Code 279.3)

  2. Issue of Warrants Resolution

  3. Milk and Bread Bids

  4. Other Suggestions

 

AGENDA ITEM #12 SUPERINTENDENT EVALUATION

 

AGENDA ITEM #13 ADJOURN