Policy Title: Organizational Meeting Procedures Code No. 201R1

The board will hold its organizational meeting in odd-numbered years at or before the first regular meeting following the canvass of votes. Notice of the meeting's place and time will be given by the board secretary to each member, member-elect and the public.

The purpose of the meeting is to transfer material and responsibility from the outgoing board to the new board. At the meeting, the board will elect a president and a vice-president who will hold office for one year. Once elected, the president and the vice-president will be entitled to vote on all matters before the board.

Meeting Procedure

The organizational meeting of the board will be held in two parts: the final meeting of the outgoing board, and the organizational meeting of the new board.

1. Final Meeting of the Retiring Board

1. 1. Call to order.
   2. Roll call.
   3. Approval of minutes of previous meeting(s).
   4. Public Forum
   5. Unfinished business.
      
      1. Current claims and accounts (for the retiring board to authorize).
   6. Examine and settle the books for the previous year.
   7. Review of election results. The board secretary will present the county auditor's official report on the latest elections. Official results are recorded in the minutes.
   8. Adjournment of the retiring board.

2. Organizational Meeting of the New Board

1. 1. The board secretary, as president pro-tem, will preside over the meeting until a new board president is elected.
   2. Call to order.
   3. Roll call.
   4. Oath of office. The board secretary will administer the oath to new members.
   5. Election of a president of the board. The president pro-tem calls for nominations; nominations need not be seconded. The board will then vote on the nominations. The secretary will announce the result of the vote, and the board secretary will