201 - Organization of the Board of Directors

Policy Title: Organization of the Board of Directors Code No. 201

The Carroll Community School District board is authorized by and derives its organization from Iowa law. The board will consist of five board members. Board members are elected at-large.

The board is organized for the purpose of setting policy and providing general direction for the school district. The board will hold its organizational meeting at or before the first regular meeting following the canvass of votes. The retiring board will transfer materials, including the board policy manual, and responsibility to the new board.

The organizational meeting allows the outgoing board to approve minutes of its previous meetings, complete unfinished business and review the school election results. The retiring board will adjourn and the new board will then begin. The board secretary will administer the oath of office to the newly-elected board members. The board secretary will preside while the new board elects the president and vice-president of the new board.

Legal Reference: Iowa Code §§ 274.2; 275.23A; 277.23, .28, .31; 279.1, .5, .7, .8, .33.

281 I.A.C. 12.3(2).

Date of Adoption/Review/Revision:

June 2003

July 2006

July 2009

July 2012

July 2015

September 2019

December 2019

January 2022

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 09:46

201R1 - Organization Meeting Procedures

Policy Title: Organizational Meeting Procedures Code No. 201R1

The board will hold its organizational meeting in odd-numbered years at or before the first regular meeting following the canvass of votes. Notice of the meeting's place and time will be given by the board secretary to each member, member-elect and the public.

The purpose of the meeting is to transfer material and responsibility from the outgoing board to the new board. At the meeting, the board will elect a president and a vice-president who will hold office for one year. Once elected, the president and the vice-president will be entitled to vote on all matters before the board.

Meeting Procedure

The organizational meeting of the board will be held in two parts: the final meeting of the outgoing board, and the organizational meeting of the new board.

Final Meeting of the Retiring Board

1. Call to order.
2. Roll call.
3. Approval of minutes of previous meeting(s).
4. Public Forum
5. Unfinished business.
  1. Current claims and accounts (for the retiring board to authorize).
6. Examine and settle the books for the previous year.
7. Review of election results. The board secretary will present the county auditor's official report on the latest elections. Official results are recorded in the minutes.
8. Adjournment of the retiring board.

Organizational Meeting of the New Board

1. The board secretary, as president pro-tem, will preside over the meeting until a new board president is elected.
2. Call to order.
3. Roll call.
4. Oath of office. The board secretary will administer the oath to new members.
5. Election of a president of the board. The president pro-tem calls for nominations; nominations need not be seconded. The board will then vote on the nominations. The secretary will announce the result of the vote, and the board secretary will

administer the oath of office to the newly elected president and the newly elected president will assume the chair.

1. Election of the vice-president. The president of the board will call for nominations; the nominations need not be seconded. The board will then vote on the nominations.

The president will announce the results and administer the oath of office to the vice-president.

Other items of business at the organizational meeting may include:

1. Board resolution of appreciation recognizing the public service rendered by retiring board members.
2. Determination of dates, times, and places for regular meetings of the board.
3. Board resolution to define the operating rules and practices that will be followed by the new board.
4. Board resolution to authorize the interim payment of bills pursuant to policy 815.
5. Public Forum
6. Superintendent's report.
7. Adjournment.

Date of Adoption/Review/Revision: