BOARD POLICIES

BOARD POLICIES

POLICY MANUAL:

This site contains the official board policies for the board of directors of the Carroll Community School District. Policy development is a dynamic, ongoing process. New problems, issues, and needs give rise to the continuing need to develop new policies or to revise existing ones. 

How To Use This Policy Manual
The Carroll Community School District operates according to policies established by its board of directors.  The board develops policies after careful deliberation, and the school administration implements them through specific regulations and procedures.  The board reviews and evaluates its policies and makes revisions as necessary.

The manual is organized according to a numeric codification system.  There are nine major classifications bearing a numeric Series Code.

        100    EDUCATION PHILOSOPHY
        200    BOARD OF DIRECTORS
        300    ADMINISTRATION
        400    PERSONNEL
        500    STUDENT PERSONNEL
        600    EDUCATIONAL PROGRAM
        700    AUXILIARY SERVICES
        800    BUSINESS PROCEDURES
        900    COMMUNITY RELATIONS

How To Find A Policy
There are two ways to find a policy.  The first is to click on "Board Policies" header to expand the list, and then navigate to a particular Series and then review the list of policies included under each Series.  To view the policy, just click on the policy name in the menu on the left.

The second way to find a policy is to search for a policy number, keyword or phrase in the Search box in the upper right hand corner of this site.  It will show results that may match your search word or phrase.  Then click on an individual policy or item to review.

Inquiries
Inquires about the policies included in this manual may be directed to the board members or to the superintendent by telephone at (712) 792-8001 or by email at cberlau@carrolltigers.org or by writing the school district at Carroll Community School District, 1026 North Adams Street, Carroll, Iowa, 51401.

 

Jen@iowaschool… Thu, 09/19/2019 - 12:29

100 - LEGAL STATUS OF THE DISTRICT

100 - LEGAL STATUS OF THE DISTRICT

Iowa law authorizes the creation of a Common Schools System. As part of this Common Schools System, this school district is a school corporation created and organized under Iowa law. This school district is known as the Carroll Community School District.

This school corporation is located in Carroll County, and its affairs are conducted by elected school officials, the Carroll Community School District Board of Directors. This school corporation has exclusive jurisdiction over school matters in the territory of the school district

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
October 2018
December 2019

 

admin@iowascho… Wed, 11/28/2012 - 16:04

101 - Educational Philosophy of the School

101 - Educational Philosophy of the School

As a school corporation of Iowa, the Carroll Community School District, acting through its board of directors, is dedicated to promoting an equal opportunity for a quality public education to its students. The board’s ability may be limited by the school 's ability and willingness to furnish financial support in cooperation with the students’ parent/guardian and school community. The board is also dedicated to providing the opportunity to develop a healthy, safe, social, intellectual, emotional, and physical self-concept in a learning environment that provides guidance to and encourages critical thinking in students for a lifetime.

The board endeavors, through the dedication of the school 's resources, to encourage students, who come to the school from a variety of backgrounds, to look forward to the time when they will have jobs, homes, families, and places in the school community; and to attain recognition as individuals. In order to achieve this goal, the board will seek highly qualified employees dedicated to development of their professional skills for the betterment of the education program and of the expertise for educational productivity.

Instruction and curriculum are the key elements of a public education. Critical thinking and problem solving skills that will assist the students' preparation for life are instructed as part of a sequentially coordinated curriculum. The school strives to prepare students for employment, to discover and nurture creative talent, and to prepare them to meet and cope with social change in an atmosphere conducive to learning.

The support and involvement of the home and the school community are essential to achieve educational excellence in the school. The school strives to maintain an active relationship with the home and the school community to create within the students an awareness of dignity and worth of the individual, civic responsibility, and respect for authority.

VISION STATEMENT OF CARROLL COMMUNITY SCHOOL
Improving Student Achievement Step By Step

MISSION STATEMENT OF CARROLL COMMUNITY SCHOOL
Opening the doors of learning for Success

WE BELIEVE
The students, the parents/guardians, the teachers, the administrators, and the staff of Carroll Community School believe . . .

  • Children should be encouraged to become lifelong learners and problem solvers.
  • Parents and community are the most important influence on a child's development, behavior, and attitude toward learning.
  • A quality school understands the intellectual, social, emotional, and physical needs of its students and makes decisions based on these characteristics.
  • A successful student is able to think and reason for himself/herself, yet not be afraid to ask for advice or help when needed. He/She is willing and able to use all the different resources available in order to achieve success.
  • An effective staff member is one who cares for students, has a sense of pride, and works for the good of the organization.
  • An effective classroom is one where the teacher and student work together in a respectful manner toward a common goal.
  • A quality instructional program includes opportunities, variety, and challenges which create an environment for all students to be successful.
  • Schools should teach fundamentals, responsibility, respect, and skills for use throughout life.

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
October 2018

 

Jen@iowaschool… Tue, 10/29/2019 - 19:57

102 - Equal Educational Opportunity Policy

102 - Equal Educational Opportunity Policy

The board will not discriminate in its educational activities on the basis of race, color, national origin, religion, sex, creed, socio-economic status, disability, sexual orientation, gender identity or marital status.

The board requires all persons, agencies, vendors, contractors and other persons and organizations doing business with or performing services for the school district to subscribe to all applicable federal and state laws, executive orders, rules and regulations pertaining to contract compliance and equal opportunity.

The board is committed to the policy that no otherwise qualified person will be excluded from educational activities on the basis of race, color, religion, creed, sex, marital status, national origin, sexual orientation, gender identity, or disability. Further, the board affirms the right of all students and staff to be treated with respect and to be protected from intimidation, discrimination, physical harm and harassment.

 

Date of Adoption/Revision:
July 2003
July 2006
July 2007
July 2009
July 2009
July 2012
July 2015
March 2017
October 2018

 

Jen@iowaschool… Tue, 10/29/2019 - 20:01

102E1 - Section 504 Notice of Nondiscrimination

102E1 - Section 504 Notice of Nondiscrimination

Students, parents, employees and others doing business with or performing services for the Carroll Community School District are hereby notified that this school district does not discriminate on the basis of race, color, age (except students), religion, creed, national origin, sex, marital status, sexual orientation, gender identity or disability in admission or access to, or treatment in, its programs and activities.

The school district does not discriminate on the basis of race, color, age (except students), religion, creed, national origin, sex, sexual orientation, gender identity or disability in admission or access to, or treatment in, its hiring and employment practices. Any person having inquiries concerning the school district's compliance with the regulations implementing Title VI, Title VII, Title IX, the Americans with Disabilities Act (ADA), § 504 or Iowa Code § 280.3 is directed to contact:

(Title) Dianne Battani - (dbattani@carrolltigers.org)

(where located) Adams Elementary, 1026 N Adams St., Carroll, Iowa, 51401

(telephone number) 712 – 792 – 8040

who has been designated by the school district to coordinate the school district's efforts to comply with the regulations implementing Title VI, Title VII, Title IX, the ADA, § 504 and Iowa Code § 280.3 (2007).

 

Date of Adoption/Revision
July 2007
July 2009
July 2012
July 2015
March 2017
October 2018

 

Jen@iowaschool… Tue, 10/29/2019 - 20:08

102R1 - Grievance Procedure (Non-Discrimination)

102R1 - Grievance Procedure (Non-Discrimination)

It is the policy of the Carroll Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact Ms. Crystal Boes, the Equity Coordinator, (cboes@carrolltigers.org), 712 - 792- 8040, 1026 North Adams Street, Carroll, Iowa, 51401.

Students, parents of students, employees, and applicants for employment in the school district have the right to file a formal complaint alleging discrimination. The district has policies and procedures in place to identify and investigate complaints alleging discrimination. If appropriate, the district will take steps to prevent the recurrence of discrimination and to correct its discriminatory effects on the Complainant and others.

A Complainant may attempt to resolve the problem informally by discussing the matter with a building principal or a direct supervisor. However, the Complainant has the right to end the informal process at any time and pursue the formal grievance procedures outlined below. Use of the informal or formal grievance procedure is not a prerequisite to the pursuit of other remedies. Please note that informal processes and procedures are not to be used in certain circumstances (e.g., sexual harassment and sexual assault).

Filing a Complaint
A Complainant who wishes to avail himself/herself of this grievance procedure may do so by filing a complaint with the equity coordinator(s). An alternate will be designated in the event it is claimed that the equity coordinator or superintendent committed the alleged discrimination or some other conflict of interest exists. Complaints shall be filed within 180 days of the event giving rise to the complaint or from the date the Complainant could reasonably become aware of such occurrence. The Complainant will state the nature of the complaint and the remedy requested. The equity coordinator(s) shall assist the Complainant as needed.

Investigation
Within 15 working days, the equity coordinator will begin the investigation of the complaint or appoint a qualified person to undertake the investigation (hereinafter “equity coordinator”). If the Complainant is under 18 years of age, the equity coordinator shall notify his or her parent(s)/guardian(s) that they may attend investigatory meetings in which the Complainant is involved. The complaint and identity of the Complainant, Respondent, or witnesses will only be disclosed as reasonably necessary in connection with the investigation or as required by law or policy. The investigation may include, but is not limited to the following:

  • A request for the Complainant to provide a written statement regarding the nature of the complaint;
  • A request for the individual named in the complaint to provide a written statement;
  • A request for witnesses identified during the course of the investigation to provide a written statement;
  • Interviews of the Complainant, Respondent, or witnesses;
  • An opportunity to present witnesses or other relevant information; and
  • Review and collection of documentation or information deemed relevant to the investigation.

Within 60 working days, the equity coordinator shall complete the investigation and issue a report with respect to the findings.

The equity coordinator shall notify the Complainant and Respondent of the decision within 5 working days of completing the written report. Notification shall be by U.S. mail, first class.

Decision and Appeal
The complaint is closed after the equity coordinator has issued the report, unless within 10 working days after receiving the decision, either party appeals the decision to the superintendent by making a written request detailing why he/she believes the decision should be reconsidered. The equity coordinator shall promptly forward all materials relative to the complaint and appeal to the superintendent. Within 30 working days, the superintendent shall affirm, reverse, amend the decision, or direct the equity coordinator to gather additional information. The superintendent shall notify the Complainant, Respondent, and the equity coordinator of the decision within 5 working days of the decision. Notification shall be by U.S. mail, first class.

The decision of the superintendent shall be final.

The decision of the superintendent in no way prejudices a party from seeking redress through state or federal agencies as provided by law.

This policy and procedures are to be used for complaints of discrimination, in lieu of any other general complaint policies or procedures that may be available.

If any of the stated timeframes cannot be met by the district, the district will notify the parties and pursue completion as promptly as possible.

Retaliation against any person, because the person has filed a complaint or assisted or participated in an investigation, is prohibited. Persons found to have engaged in retaliation shall be subject to discipline by appropriate measures.

 

Date of Adoption/Revision:
July, 2003
July 2006
July 2007
July 2009
July 2012
July 2015
March 2017
October 2018
December 2019

 

Jen@iowaschool… Tue, 10/29/2019 - 20:02

103 - Long Range Goals

103 - Long Range Goals

Long-range goals enables the school district to analyze assessment data, get feedback from the community about its expectation for students and determine how well students are meeting student learning goals. The board will conduct ongoing and in-depth needs assessments, soliciting information from business, labor, industry, higher education and community members regarding their expectations for adequate student preparation.

In conjunction with the in-depth needs assessments of the school district, the board will authorize the appointment of a school improvement committee, representing administrators, employees, parents/guardians, students and community members, to make recommendations and assist the board in determining the priorities of the school district in addition to the basic skills areas of the
education program.

The Carroll Community School District will periodically review curriculum with assistance from all CCSD students, parents/guardians, teachers, and community members. The curriculum cycle and review process will be affirmed by the School Improvement Team (SIT) each school year.

It is the responsibility of the superintendent to ensure the school district community is informed of students' progress on state and locally determined indicators. The superintendent will report annually to the board about the means used to keep the community informed.

As a result of the board and committee's work, the board will determine major educational needs and rank them in priority order; develop long-range goals and plans to meet the needs, establish and implement short-range and intermediate-range plans to meet the goals and to attain the desired levels of student performance, evaluate progress toward meeting the goals and maintain a record of progress under the plan that includes reports of student performance and results of school improvement projects; and annually report the school district's progress made under the plan to the committee, community and Iowa Department of Education.

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
October 2018

 

Jen@iowaschool… Tue, 10/29/2019 - 20:10

103R1 - Long-Range Goals Needs Assessment Regulation

103R1 - Long-Range Goals Needs Assessment Regulation

Carroll Community School District has developed a process for long-range goals. The process has included three items:

  1. provisions for collecting, analyzing and reporting information derived from local, state and national sources;
  2. provisions for reviewing information acquired on the following:
    1. ❖ state indicators and other locally determined indicators,
    2. ❖ locally established student learning goals,
    3. ❖ specific data collection required by state and federal programs;
  3. provisions for collecting and analyzing assessment data on the following:
    1. ❖ state indicators,
    2. ❖ locally determined indicators,
    3. ❖ locally established student learning goals.
       

Date of Adoption/Revision:
July, 2006
July 2009
July 2012
July 2015
October 2018

 

Jen@iowaschool… Tue, 10/29/2019 - 20:12

104 - Student-To-Student Harrassment and Bullying

104 - Student-To-Student Harrassment and Bullying

The Carroll Community School District is committed to providing all students with a safe and civil school environment in which all members of the school community are treated with dignity and respect. Bullying and/or harassment of or by students, staff, and volunteers is against federal, state, and local policy and is not tolerated by the board policy. Bullying and/or harassing behavior can seriously disrupt the ability of school employees to maintain a safe and civil environment, and the ability of students to learn and
succeed.

Therefore, it is the policy of the state and the school district that school employees, volunteers, and students shall not engage in bullying or harassing behavior in school, on school property, or at any school function or school-sponsored activity.

Definitions
● For the purposes of this policy, the defined words shall have the following meaning:
“Electronic” means any communication involving the transmission of information by wire, radio, optic cable, electromagnetic, or other similar means. “Electronic” includes but is not limited to communication via electronic mail, internet-based communications, pager service, cell phones, and electronic text messaging. (Iowa code: 808B1)
● “Harassment” and “bullying” shall mean any electronic, written, verbal, or physical act or conduct toward a student based on the individual’s actual or perceived age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status, or familial status, and which creates an objectively hostile school environment that meets one or more of the following conditions:

  1. Places the student in reasonable fear of harm to the student’s person or property.
  2. Has a substantial detrimental effect on the student’s physical or mental health.
  3. Has the effect of substantially interfering with a student’s academic performance.
  4. Has the effect of substantially interfering with the student’s ability to participate in or benefit from the services, activities, or privileges provided by a school.

● “Trait or characteristic of the student” includes but is not limited to age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status, or familial status.
● “Volunteer” means an individual who has regular, significant contact with students.

Filing a Complaint
A Complainant who wishes to avail himself/herself of this procedure may do so by filing a complaint with the superintendent or superintendent’s designee. An alternate will be designated in the event it is claimed that the superintendent or superintendent’s designee committed the alleged discrimination or some other conflict of interest exists. Complaints shall be filed within 15 days of the event giving rise to the complaint or from the date the Complainant could reasonably become aware of such occurrence. The Complainant will state the nature of the complaint and the remedy requested. The Complainant shall receive assistance as needed.

School employees, volunteers, and students shall not engage in reprisal, retaliation, or false accusation against a victim, witness, or an individual who has reliable information about an act of bullying or harassment.

Investigation
The school district will promptly and reasonably investigate allegations of bullying or harassment. The building principal or his/her designee (hereinafter “Investigator”) will be responsible for handling all complaints alleging bullying or harassment. The Investigator shall consider the totality of circumstances presented in determining whether conduct objectively constitutes bullying or harassment. The superintendent or the superintendent’s designee shall also be responsible for developing procedures regarding this policy.

Decision
If, after an investigation, a student is found to be in violation of this policy, the student shall be disciplined by appropriate measures, which may include suspension and/or expulsion. If after an investigation a school employee is found to be in violation of this policy, the employee shall be disciplined by appropriate measures, which may include termination. If after an investigation a school volunteer is found to be in violation of this policy, the volunteer shall be subject to appropriate measures, which may include exclusion from school grounds.

A school employee, volunteer, student, or a student’s parent or guardian who promptly, reasonably, and in good faith reports an incident of bullying or harassment, in compliance with the procedures in the policy adopted pursuant to this section, to the appropriate school official designated by the school district, shall be immune from civil or criminal liability relating to such report and to participation in any administrative or judicial proceeding resulting from or relating to the report.

Individuals who knowingly file false bullying or harassment complaints and any person who gives false statements in an investigation may be subject to discipline by appropriate measures, as shall any person who is found to have retaliated against another in violation of this policy. Any student found to have retaliated in violation of this policy shall be subject to measures up to, and including, suspension and/or expulsion. Any school employee found to have retaliated in violation of this policy shall be subject to measures up to, and including, termination of employment. Any school volunteer found to have retaliated in violation of this policy shall be subject to measures up to, and including, exclusion from school grounds.

Publication of Policy
The board will annually publish this policy. The policy may be publicized by the following means:
● Inclusion in the student handbook,
● Inclusion in the employee handbook
● Inclusion in the registration materials
● Inclusion on the school or school district’s website.

Furthermore, a copy shall be made available to any person at the district’s central administrative
office.

 

Approved/Revision
October 2007
July 2009
July 2012
July 2015
December 2016
October 2018

 

Jen@iowaschool… Tue, 10/29/2019 - 20:14

104E1 - Discrimination, Harassment, and Bullying Compliant Form

104E1 - Discrimination, Harassment, and Bullying Compliant Form

See form attached

 

Jen@iowaschool… Tue, 10/29/2019 - 20:21
File Attachments

104E2 - Witness Disclosure Form

104E2 - Witness Disclosure Form

See form attached

 

Jen@iowaschool… Tue, 10/29/2019 - 20:20
File Attachments

104E3 Disposition of Complaint Form

104E3 Disposition of Complaint Form mkohorst@carro… Wed, 03/11/2020 - 14:41

104R1 - Student-to-Student Harassment and Bullying Complaint Form

104R1 - Student-to-Student Harassment and Bullying Complaint Form

ANTI-BULLYING/ANTI-HARASSMENT INVESTIGATION PROCEDURES

Filing a Complaint

An individual who believes that the individual has been harassed or bullied may file a complaint with the superintendent or superintendent’s designee.  The complaint form is available on the Carroll Community School District's website (under Board Policies).  An alternate investigator will be designated in the event it is claimed that the superintendent or superintendent’s designee committed the alleged bullying or harassment or some other conflict of interest exists.  Complaints shall be filed within 180 days of the event giving rise to the complaint or from the date the Complainant could reasonably become aware of such occurrence.  The Complainant will state the nature of the complaint and the remedy requested. The Complainant shall receive assistance as needed.

 

Investigation

The school district will promptly and reasonably investigate allegations of bullying or harassment upon receipt of a written complaint.  The superintendent or superintendent's designee (hereinafter “Investigator”) will be responsible for handling all complaints alleging bullying or harassment. 

The investigation may include, but is not limited to the following:

  • Interviews with the Complainant and the individual named in the complaint (“Respondent”)
  • A request for the Complainant to provide a written statement regarding the nature of the complaint;
  • A request for the Respondent to provide a written statement;
  • Interviews with witnesses identified during the course of the investigation;
  • A request for witnesses identified during the course of the investigation to provide a written statement; and
  • Review and collection of documentation or information deemed relevant to the investigation.

The Investigator shall consider the totality of circumstances presented in determining whether conduct objectively constitutes bullying or harassment as defined in Board policy.  Upon completion of the investigation, the Investigator shall issue a report with respect to the findings, and provide a copy of the report to the appropriate building principal or Superintendent if the investigation involved the building principal

The complaint and identity of the Complainant, Respondent, or witnesses will only be disclosed as reasonably necessary in connection with the investigation or as required by law or policy.  Similarly, evidence uncovered in the investigation shall be kept confidential to the extent reasonably possible.

Additional suggestions for administrative procedures regarding this policy include:

  • Organizing training programs for students, school employees, and volunteers regarding how to recognize bullying and harassing behavior and what to do if this behavior is witnessed; and
  • Developing a process for evaluating the effectiveness of this policy in reducing bullying and harassing behavior.

 

Decision

The investigator, building principal or superintendent, depending on the individuals involved, shall inform the Complainant and the accused about the outcome of the investigation.  If, after an investigation, a student is found to be in violation of the policy, the student shall be disciplined by appropriate measures, which may include suspension and expulsion.  If after an investigation a school employee is found to be in violation of this policy, the employee shall be disciplined by appropriate measures, which may include termination.  If after an investigation a school volunteer is found to be in violation of this policy, the volunteer shall be subject to appropriate measures, which may include exclusion from school grounds.

Individuals who knowingly file false bullying and/or harassment complaints and any person who gives false statements in an investigation may be subject to discipline by appropriate measures, as shall any person who is found to have retaliated against another in violation of this policy.  Any student found to have retaliated in violation of this policy shall be subject to measures up to, and including, suspension and expulsion.  Any school employee found to have retaliated in violation of this policy shall be subject to measures up to, and including, termination of employment.  Any school volunteer found to have retaliated in violation of this policy shall be subject to measures up to, and including, exclusion from school grounds. 

 

NOTE: School districts must include a number of requirements in the district anti-bullying/anti-harassment policy. This regulation builds on the requirements addressed in IASB sample policy 104 by more specifically detailing sample investigation procedures. Districts should ensure that the district’s practice is reflective of the policy and regulations that the district’s leadership team has established. Please remember that the procedures outlined here should be consistent with the policy.

NOTE: Some conduct that falls under a school’s anti-bullying/anti-harassment policy also may trigger responsibilities under one or more of the federal and state antidiscrimination laws. By limiting the response to a specific application of its anti-bullying/anti-harassment disciplinary policy and the accompanying procedures, a school may fail to properly consider whether the alleged conduct also results in discriminatory bullying and/or harassment.

 

 

Approved/Revision
October 2007
July 2009
July 2012
July 2015
December 2016
October 2018
February 2020

 

 

Jen@iowaschool… Tue, 10/29/2019 - 20:23

200 - BOARD OF DIRECTORS

200 - BOARD OF DIRECTORS admin@iowascho… Wed, 11/28/2012 - 16:07

200 - Legal Status of the School District

200 - Legal Status of the School District

This school district is organized as a school corporation pursuant to the Constitution of the State of Iowa and Iowa law, and know as Carroll Community School District.

The Carroll Community School District (the “District”) is located in Carroll County, Iowa.  The District’s affairs are conducted by elected school officials, the Carroll Community School District Board of Directors (the “Board”).  The District and the Board have exclusive jurisdiction over school matters in the territory of the school district.

 

Date of Adoption/Revision:  September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 09:44

201 - Organization of the Board of Directors

201 - Organization of the Board of Directors

The Carroll Community School district board is authorized by and derives its organization from Iowa law. The board will consist of five board members. Board members are elected at-large.

The board is organized for the purpose of setting policy and providing general direction for the school district. The board will hold its organizational meeting at the first regular meeting following the canvass of votes. The retiring board will transfer materials, including the board policy manual, and responsibility to the new board.

The organizational meeting allows the outgoing board to approve minutes of its previous meetings, complete unfinished business and review the school election results. The retiring board will adjourn and the new board will then begin. The board secretary will administer the oath of office to the newly-elected board members. The board secretary will preside while the new board elects the president and vice-president of the new board.

 

Date of Adoption/Revision:
June 2003
July 2006
July 2009
July 2012
July 2015
September 2019
December 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 09:46

201R1 - Organization Meeting Procedures

201R1 - Organization Meeting Procedures

The board will hold its organizational meeting in odd-numbered years at or before the first regular meeting following the canvass of votes. Notice of the meeting's place and time will be given by the board secretary to each member, member-elect and the public.

The purpose of the meeting is to transfer material and responsibility from the outgoing board to the new board. At the meeting, the board will elect a president and a vice-president who will hold office for one year. Once elected, the president and the vice-president will be entitled to vote on all matters before the board.

 

Meeting Procedure

The organizational meeting of the board will be held in two parts: the final meeting of the outgoing board, and the organizational meeting of the new board.

 

Final Meeting of the Retiring Board

  1. Call to order.
  2. Roll call.
  3. Approval of minutes of previous meeting(s).
  4. Public Forum
  5. Unfinished business.
    1. Current claims and accounts (for the retiring board to authorize).
    2. Examine and settle the books for the previous year.
  6. Review of election results. The board secretary will present the county auditor's official report on the latest elections. Official results are recorded in the minutes.
  7. Adjournment of the retiring board.

 

Organizational Meeting of the New Board

  1. The board secretary, as president pro-tem, will preside over the meeting until a new board president is elected.
  2. Call to order.
  3. Roll call.
  4. Oath of office. The board secretary will administer the oath to new members.
  5. Election of a president of the board. The president pro-tem calls for nominations; nominations need not be seconded. The board will then vote on the nominations. The secretary will announce the result of the vote, and the board secretary will administer the oath of office to the newly elected president and the newly elected president will assume the chair.
  6. Election of the vice-president. The president of the board will call for nominations; the nominations need not be seconded. The board will then vote on the nominations.  The president will announce the results and administer the oath of office to the vice-president.

Other items of business at the organizational meeting may include, but are not limited to:

  • Board resolution of appreciation recognizing the public service rendered by retiring board members.
  • Determination of dates, times, and places for regular meetings of the board.
  • Board resolution to define the operating rules and practices that will be followed by the new board.
  • Board resolution to authorize the interim payment of bills pursuant to policy 815.
  • Public Forum
  • Superintendent's report.
  • Adjournment.

 

 

Date of Adoption/Revision:
June 2003
July 2006
June 2008
July 2009
July 2012
July 2015
September 2019
December 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 12:32

202 - Powers of the Board of Directors

202 - Powers of the Board of Directors

The board of the Carroll Community School District, acting on behalf of the school district, will have jurisdiction over school matters within the territory of the school district.

The board is empowered to make policy for its own governance, for employees, for students and for school district facilities. The board is also empowered to enforce its policies. The board may, through its quasi-judicial power, conduct hearings and rule on issues and disputes confronting the school district.

The board has these powers and all other powers expressly granted to it in federal and state law as well as the powers that can be reasonably implied from the express powers.

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 09:47

203 - Responsibilities of the Board of Directors

203 - Responsibilities of the Board of Directors

The board is authorized to govern the school district which it oversees. As the governing board of the school district, the board has three duties to perform: legislative duty, executive duty, and evaluative duty.

As a representative of the citizens of the school district community, the board is responsible for legislating policy for the school district. As a policy-making body, the board has jurisdiction to enact policy with the force and effect of law for the management and operation of the school district.

It is the responsibility of the board, under the board's executive duty, to select its chief executive officer, the superintendent, to operate the school district on the board's behalf. The board delegates to the superintendent its authority to carry out board policy, to formulate and carry out rules and regulations and to handle the administrative details in a manner which supports and is consistent with board policy.

The board has a responsibility to review the education program's performance under its evaluative duty. The board regularly reviews the education program and supporting services. The review includes a careful study and examination of the facts, conditions and circumstances surrounding the amount of funds received or expended and the education program's ability to achieve the board's educational philosophy for the school district.

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 09:48

204 - Board of Directors' Elections

204 - Board of Directors' Elections

The school election takes place on the first Tuesday after the first Monday in November of odd-numbered years. Each school election is used to elect citizens to the board to maintain a five-member board and to address other questions that must be submitted to the voters.

Citizens of the school district community seeking a seat on the board must file their nomination papers with the board secretary, or the board secretary's designee, in accordance with the timelines established by law.

If a vacancy occurs on the board it shall be filled in accordance with law and board policy. It is the responsibility of the county commissioner of elections to conduct school elections.

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 09:50

205 - Authority of Board of Directors and Board Members

205 - Authority of Board of Directors and Board Members

The Board of Directors of Carroll Community School District, acting on behalf of the school district, shall have jurisdiction over school matters within the territory of the school district.

The board is empowered to make policy for its own governance, for employees, for students and for school district facilities.  The board is also empowered to enforce its policies.  The board may, through its quasi-judicial power, conduct hearings and rule on issues and disputes confronting the school district.

The board has these powers and - any broad and implied powers not inconsistent with the laws of the general assembly, or inconsistent with Administrative Rules, related to the operation, control and supervision of public schools in the district.

Because all powers of the board are granted in terms of action as a group, individual board members exercise authority over district affairs only as they vote to take action at a legal meeting of the board.  In other instances, an individual board member, including the president, will have power only when the board, by vote, has delegated authority.  The board will make its members, the district staff, and the public aware that only the board acting as a whole has authority to take official action.  Therefore, the board may transact business only with a quorum present during a regular or special meeting. 

Pursuant to the state statutes and local board policy, any board member shall not seek individually to influence the official functions of the district.  The board and its members will deal with administrative services through the superintendent and will not give orders to any subordinates of the superintendent either publicly or privately, but may make suggestions and recommendations.

 

Date of Adoption/Revision:  September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 09:51

206 - Qualifications

206 - Qualifications

Serving on the Board of Directors is an honor and privilege. Its rewards are respect from the community, students, and employees and the satisfaction from knowing each board member contributed to the success of the children in the school district community. Only those who are willing to put forth the effort to care and to make a difference should consider running for a position on the board.

Individuals who are willing to serve on the board should believe public education is important, support the democratic process, willingly devote time and energy to board work, respect educators and have the ability to examine the facts and make a decision. An individual considering a position on the school board should possess these characteristics.

Citizens wanting to run for a position on the board must be a citizen of the school district, an eligible elector of the district and free from a financial conflict of interest with the position.

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 09:51

207 - Oath of Office

207 - Oath of Office

Board members are officials of the state. As a public official, each board member must pledge to uphold the Iowa Constitution and the United States Constitution and carry out the responsibilities of the office to the best of the board member's ability.

Each newly elected board member will take the oath of office prior to any action taken as a school official. The oath of office is taken by each new board member elected at the school election at or before the organizational meeting of the board. In the event of an appointment or special election to fill a vacancy, the new board member will take the oath of office within ten days of the appointment or election.

Board members elected to offices of the board will also take the same oath of office but replacing the office of board member with the title of the office to which they were elected.

The oath of office is administered by the board secretary and does not need to be given at a board meeting. In the event the board secretary is absent, the oath is administered by another board member.

"Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa, and that you will faithfully and impartially to the best of your ability discharge the duties of the office of                     (naming the office) in the Carroll Community School District as now and hereafter required by law?"

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 09:52

208 - Term of Office

208 - Term of Office

Board members elected for a full term at a regularly scheduled school election in November, of odd numbered years, serve for four years. Board members appointed to fill a vacant position will serve until a successor is elected and qualified at the next regular school election, unless there is an intervening special election for the school district, in which event a successor shall be elected at the intervening special election. A board member elected to fill a vacancy will serve out the unexpired term.

Being a board member is a unique opportunity for a citizen to participate on a governing board of the school district. Eligible board members are encouraged to consider running for more than one term.

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
May 2019
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 09:54

209 - Vacancies

209 - Vacancies

A vacancy occurs as provided by law, which includes but is not limited to when a board member dies, resigns or leaves office, or fails to reside in the school district or director district.

If a vacancy occurs prior to the expiration of a term of office, the vacancy will be filled by board appointment within 30 days of the vacancy. The board shall publish notice stating that the board intends to fill the vacancy by appointment, but the electors of the school district have the right to file a petition within 14 days of the publication of the notice requiring the vacancy be filled by a special election.

A person appointed to fill a vacancy shall hold office until a successor is elected and qualified at the next regular school election, unless there is an intervening special election for the school district, in which event a successor shall be elected at the intervening special election.

If the board is unable to fill a vacancy by appointment within 30 days after the vacancy occurs or if a valid petition is submitted, the board secretary will call a special election to be held no sooner than 60 days and not later than 70 days after the vacancy occurred. A board member elected at the special election will serve the remaining portion of the unexpired term.unexpired term.

 

 

Date of Adoption/Revision:
July 2003
July 2006
June 2008
July 2009
July 2012
July 2015
August 2016
September 2019
December 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 09:58

210 - Board of Directors' Conflict of Interest

210 - Board of Directors' Conflict of Interest

Board members must be able to make decisions objectively. It is a conflict of interest for a board member to receive direct compensation from the school district, unless exempted in law or policy, for anything other than reimbursement of actual and necessary expenses, including travel, incurred in the performance of official duties. A board member will not act as an agent for a school textbooks or school supplies including sports apparel or equipment, in any transaction with a director, officer, or other staff member of the school district during the board member's term of office. It will not be a conflict of interest for board members to receive compensation from the school district for contracts to purchase goods or services which benefits a board member, or to compensate for part-time or temporary employment which benefits a board member, if the benefit to the board member if the board member does not exceed $6,000 in a fiscal year or if the contracts are made by the board, upon competitive bid in writing, publicly invited and opened.

The conflict of interest provisions do not apply to a contract that is a bond, note or other obligation of a school corporation if the contract is not acquired directly from the school corporation, but is acquired in a transaction with a third party, who may or may not be the original underwriter, purchaser, or obligee of the contract, or to a contract in which a director has an interest solely by reason of employment if the contract was made by competitive bid, in writing, publicly invited and opened, or if the remuneration for employment will not be directly affected as a result of the contract and duties of employment do not involve any of the preparation or procurement of any part of the contract. The competitive bid section of the conflict of interest provision does not apply to a contract for professional services not customarily competitively awarded by bid.

It will also be a conflict of interest for a board member to engage in any outside employment or activity, which is in conflict with the board member's official duties and responsibilities. In determining whether outside employment or activity of a board member creates a conflict of interest, situations in which an unacceptable conflict of interest is deemed to exist includes, but are not limited to, any of the following:

  1. The outside employment or activity involves the use of the school district's time, facilities, equipment and supplies or the use of the school district badge, uniform, business card or other evidence of office to give the board member or member of the board member's immediate family an advantage or pecuniary benefit that is not available to other similarly situated members or classes of members of the general public. For purposes of this section, a person is not "similarly situated" merely by being related to a board member.
  2. The outside employment or activity involves the receipt of, promise of, or acceptance of money or other consideration by the board member or a member of the board member's immediate family from anyone other than the state or the school district for the performance of any act that the board member would be required or expected to perform as part of the board member's regular duties or during the hours in which the board member performs service or work for the school district.
  3. The outside employment or activity is subject to the official control, inspection, review, audit, or enforcement authority of the board member, during the performance of the board member's duties of office or employment.

If the outside employment or activity is employment or activity in (1) or (2) above, the board member must cease the employment of or activity. If the activity or employment falls under (3), then the board member must:

  • Cease the outside employment or activity; or,
  • Publicly disclose the existence of the conflict and refrain from taking any official action or performing any official duty that would detrimentally affect or create a benefit for the outside employment or activity. Official action or official duty includes, but is not limited to, participating in any vote, determining the facts or law in a contested case or rulemaking proceeding, taking affirmative action to influence any vote, conducting any inspection, or providing any other official service or thing that is not available generally to members of the public in order to further the interests of the outside employment or activity.

When procurement is supported by Federal Child Nutrition funds, board members will not participate in the selection, award, or administration of a contract if there is a real or apparent conflict of interest in the contract. Contract, for purposes of this paragraph, includes a contract where the board member, board member’s immediate family, partner, or a non-school district employer of these individuals is a party to the contract.

It is the responsibility of each board member to be aware of and take the action necessary to eliminate a potential conflict of interest should it arise.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 09:59

211 - Code of Ethics

211 - Code of Ethics

Board members' actions, verbal and nonverbal, reflect the attitude and the beliefs of the school district. Therefore, board members must conduct themselves professionally and in a manner fitting to their position.

 

Each board member shall follow the code of ethics stated in this policy. AS A SCHOOL BOARD MEMBER:

  1. I will listen.
  2. I will respect the opinion of others.
  3. I will recognize the integrity of my predecessors and associates and the merit of their work.
  4. I will be motivated only by an earnest desire to serve my school district and the children of my school district community in the best possible way.
  5. I will not use the school district or any part of the school district program for my own personal advantage or for the advantage of my friends or supporters.
  6. I will vote for a closed session of the board if the situation requires it, but I will consider "secret" sessions of board members unethical.
  7. I will recognize that to promise in advance of a meeting how I will vote on any proposition which is to be considered is to close my mind and agree not to think through other facts and points of view which may be presented in the meeting.
  8. I will expect, in board meetings, to spend more time on education programs and procedures than on business details.
  9. I will recognize that authority rests with the board in legal session and not with individual members of the board, except as authorized by law.
  10. I will make no disparaging remarks, in or out of the board meeting, about other members of the board or their opinions.
  11. I will express my honest and most thoughtful opinions frankly in board meetings in an effort to have decisions made for the best interests of the students and the education program.
  12. I will insist that the members of the board participate fully in board action and recommend that when special committees are appointed, they serve only in an investigative and advisory capacity.
  13. I will abide by majority decisions of the board.
  14. I will carefully consider petitions, resolutions and complaints and will act in the best interests of the school district.
  15. I will not discuss the confidential business of the board in my home, on the street or in my office; the place for such discussion is the board meeting.
  16. I will endeavor to keep informed on local, state and national educational developments of significance so I may become a better board member.

 

IN MEETING MY RESPONSIBILITY TO MY SCHOOL DISTRICT COMMUNITY

  1. I will consider myself a trustee of public education and will do my best to protect it, conserve it, and advance it, giving to the students of my school district community the educational facilities that are as complete and adequate as it is possible to provide.
  2. I will consider it an important responsibility of the board to interpret the aims, methods and attitudes of the school district to the community.
  3. I will earnestly try to interpret the needs and attitudes of the school district community and do my best to translate them into the education program of the school district.
  4. I will attempt to procure adequate financial support for the school district.
  5. I will represent the entire school district rather than individual electors, patrons or groups.
  6. I will not regard the school district facilities as my own private property but as the property of the people.

 

IN MY RELATIONSHIP WITH SUPERINTENDENT AND EMPLOYEES

  1. I will function, in meeting the legal responsibility that is mine, as a part of a legislative, policy-forming body, not as an administrative officer.
  2. I will recognize that it is my responsibility, together with that of my fellow board members, to see the school district is properly run and not to run them myself.
  3. I will work through the administrative employees of the board, not over or around them.
  4. I will expect the superintendent to keep the board adequately informed through oral and written reports.
  5. I will vote to employ employees only after the recommendation of the superintendent has been received.
  6. I will insist that contracts be equally binding on teachers and the board.
  7. I will give the superintendent power commensurate with the superintendent's responsibility and will not in any way interfere with or seek to undermine the superintendent's authority.
  8. I will give the superintendent friendly counsel and advice.
  9. I will present any personal criticism of employees to the superintendent.
  10. I will refer complaints to the proper administrative officer.

 

TO COOPERATE WITH OTHER SCHOOL BOARDS

  1. I will not employ a superintendent, principal or teacher who is already under contract with another school district without first securing assurance from the proper authority that the person can be released from contract
  2. I will consider it unethical to pursue any procedure calculated to embarrass a neighboring board or its representatives
  3. I will not recommend an employee for a position in another school district unless I would employ the employee under similar circumstances
  4. I will answer all inquiries about the standing and ability of an employee to the best of my knowledge and judgment, with complete frankness
  5. I will associate myself with board members of other school districts for the purpose of discussing school district issues and cooperating in the improvement of the education program.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 11:08

212

212

No policy currently exists for number 212

 

Jen@iowaschool… Fri, 11/01/2019 - 13:45

213 - Board Member Liability

213 - Board Member Liability

Board members will not be held personally liable for actions taken in the performance of their duties and responsibilities vested in them by the laws of Iowa and the members of the school district community. In carrying out the duties and responsibilities of their office, board members will act in good faith.

The school district will defend, save harmless and indemnify board members against tort claims or demands, whether groundless or otherwise, arising out of an alleged act or omission occurring within the scope of their official duties, unless it constitutes a willful or wanton act or omission. However, the school district will not save harmless or indemnify board members for punitive damages.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 11:12

214

214

No policy currently exists for number 214

 

 

Jen@iowaschool… Fri, 11/01/2019 - 13:47

215 - President

215 - President

It is the responsibility of the board president to lead a well-organized board in an efficient and effective manner. The board president will set the tone of the board meetings and, as the representative of the consensus of the board, speak on behalf of the board to the public.

The president of the board is elected by a majority vote at the organizational meeting in odd- numbered years or at the annual meeting in even-numbered years to serve a one-year term of office.

The president, in addition to presiding at the board meetings, will take an active role in board decisions by discussing and voting on each motion before the board in the same manner as other board members. However, before making or seconding a motion, the board president will turn over control of the meeting to either the vice-president or other board member.

The board president has the authority to call special meetings of the board. Prior to board meetings, the board president will consult with the superintendent on the development of the agenda for the meeting.

 

The board president, as the chief officer of the school district, will sign employment contracts and sign other contracts and school district warrants approved by the board and appear on behalf of the school corporation in causes of action involving the school district.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2010
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 11:13

216 - Vice-President

216 - Vice-President

If the board president is unable or unwilling to carry out the duties required, it is the responsibility of the vice-president of the board to carry out the duties of the president. If the president is unable or unwilling to complete the term of office, the vice-president will serve as president for the balance of the president's term of office, and a new vice-president will be elected.

The vice-president of the board will be elected by a majority vote at the organizational meeting in odd-numbered years or at the annual meeting in even-numbered years to serve a one-year term of office.

The vice-president will accept control of the meeting from the president when the president wishes to make or second a motion. The vice-president will take an active role in board decisions by discussing and voting on matters before the board in the same manner as other board members.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2010
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 11:14

217 - Secretary-Treasurer

217 - Secretary-Treasurer

It is the responsibility of the board to appoint a secretary-treasurer. The board may appoint a secretary-treasurer from its employees, other than a position requiring a teaching certificate, or from the public. To finalize the appointment, the secretary-treasurer will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter. It is the responsibility of the superintendent to evaluate the secretary-treasurer annually.

It is the responsibility of the secretary-treasurer, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business of the district; to keep complete minutes of special and regular meetings, including closed sessions; to keep a record of the results of regular and special elections; to keep an accurate account of school funds; to sign warrants drawn on the school funds after approval; and collect data on truant students. The secretary-treasurer will also be responsible for
filing the required reports with the Iowa Department of Education.

It is the responsibility of the secretary-treasurer to oversee the investment portfolio, to receive funds of the school district, to pay out the funds for expenses approved by the board, to maintain accurate accounting records for each fund, to report monthly regarding the investment portfolio and the status of each fund and to file required reports with the appropriate state agencies and other entities. It will also be the responsibility of the secretary-treasurer to coordinate the financial records, the financial reports, the cash
flow needs and the investment portfolio of the school district.

If the secretary-treasurer is unable or unwilling to carry out the duties required, it is the responsibility of the superintendent to carry out the duties of secretary-treasurer.

The secretary-treasurer will give bond in an amount set by the board. The cost of the bond will be paid by
the school district.

 

Date of Adoption/Revision:
July 2006
July 2009
July 2012
July 2015
September 2019
December 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 11:15

218 - Legal Counsel

218 - Legal Counsel

It is the responsibility of the board to employ legal counsel to assist the board and the administration in carrying out their duties with respect to the numerous legal issues confronting the school district. The board may appoint legal counsel at its annual meeting.

The superintendent and board secretary will have the authority to contact the board's legal counsel on behalf of the board when the superintendent or board secretary believe it is necessary for the management of the school district.  The board president may contact and seek advice from the school board's legal counsel without prior approval of the board. The board's legal counsel will attend both regular and special school board meetings upon the request of the board or the superintendent. Board members may contact legal counsel upon approval of a majority of the board. It is the responsibility of each board member to pay the legal fees, if any, of an attorney the board member consulted regarding matters of the school district unless the board has authorized the board member to consult an attorney on the matter.

It is the responsibility of the superintendent to keep the board informed of matters for which legal counsel was consulted, particularly if the legal services will involve unusual expense for the school district.

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 11:15

219 - Ad Hoc Committees

219 - Ad Hoc Committees

Whenever the board deems it necessary, the board may appoint a committee composed of citizens, employees or students to assist the board. Committees formed by the board are ad hoc committees.

An ad hoc committee may be formed by board resolution which will outline the duties and purpose of the committee. The committee is advisory in nature and has no duty or responsibility other than that specifically stated in the board resolution. The committee will automatically dissolve upon the delivery of its final recommendation to the board or upon completion of the duties outlined in the board resolution. The board will receive the report of the committee for consideration. The board retains the authority to make a final decision on the issue. The committee will be subject to the open meetings law if the committee is established by statute or if the committee makes policy recommendations and is established or approved by the board.

The method for selection of committee members will be stated in the board resolution. When possible, and when the necessary expertise required allows, the committee members will be representative of the school district community and will consider the various viewpoints on the issue. The board may designate a board member and the superintendent to serve on an ad hoc committee. The committee will select its own chairperson, unless the board designates otherwise.

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 11:16

219E1 - Ad Hoc Committees Exhibit

219E1 - Ad Hoc Committees Exhibit

Ad Hoc Committee Purpose and Function

The specific purpose of each ad hoc committee varies. Generally, the primary function of an ad hoc committee is to give specific advice and suggestions. The advice and suggestions should focus on the purpose and duties stated in the board resolution establishing the committee. It is the board's role to take action based on information received from the ad hoc committee and other sources. Ad hoc committees may be subject to the open meetings law.

Role of an Ad Hoc Committee Member

The primary role of an ad hoc committee member is to be a productive, positive member of the committee. In doing so, it is important to listen to and respect the opinions of others. When the ad hoc committee makes a recommendation to the board, it is important for the ad hoc committee members to support the majority decision of the ad hoc committee. An ad hoc committee will function best when its members work within the committee framework and bring items of business to the ad hoc committee.

Ad Hoc Committee Membership

Ad hoc committee members may be appointed by the board. The board may request input from individuals or organizations, or it may seek volunteers to serve. Only the board or superintendent has the authority to appoint members to an ad hoc committee. Boards must follow the legal limitations or requirements regarding the membership of an ad hoc committee.

 

 

Date of Adoption/Revision:
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 11:18

219R1 - School Improvement Team

219R1 - School Improvement Team

The superintendent shall establish a School Improvement Team to serve as a part of the administration structures and procedures for the purpose of conducting continuous long-range and short-range programs in the curriculum and development and the improvement of instruction.

 

School Improvement Team Purpose:

It shall be the responsibility of the School Improvement Team to make recommendations to the Board.

 

School Improvement Team Objectives:

  1. At five-year intervals, the School Improvement Team analyzes needs assessment data and makes recommendations to the school about:
    1. Major educational needs,
    2. Student learning goals,
    3. Long-range goals that include, but are not limited to, the state indicators that address reading, mathematics, and science achievement.
  1. At least annually, the School Improvement Team makes recommendations to the board about the following:
    1. Progress toward annual improvement goals on state indicators addressing reading, mathematics, and science.
    2. Progress toward goals related to other locally determined indicators.
    3. Revision/formulation of the next year's annual improvement goals for the state indicators that address reading, mathematics, and science achievement.
  1. The School Improvement Team continuously examines a wide range of data (longitudinal student data, empirical research, projected trends that have implications for student learning, other student achievement data, and, stakeholder input) in preparing its recommendations to the school board related to the three required areas.

 

School Improvement Team Membership:

The School Improvement Team is a microcosm of the local community. Membership reflects community diversity in terms of socio-economic status, racial and ethnic groups, gender, disability status, age, local businesses, and agencies.

 

Membership should include:

  • Two Primary Level Teachers (K-3) Two Intermediate Level Teachers (4-5) Two Middle Level Teachers (6-8)
  • Two High School Level Teachers (9-12)
  • Three Parents and/or Community Representatives One or Two Board Members
  • Two Students
  • Elementary, Middle and High School Principals Superintendent
  • A Senior Citizen (if possible) A Disabled Person (if possible) A Minority Person (if possible)

Members shall be appointed by the board annually. Membership shall be a minimum of one year. The superintendent or designee shall chair the Committee.

 

 

Date of Adoption/Revision:
May 14, 1986
August 14, 1989
August 1994
August 1997
August 2000
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 11:19

220

220

No policy currently exists for number 220

 

 

Jen@iowaschool… Fri, 11/01/2019 - 13:48

221 - Development of Policy

221 - Development of Policy

The board has jurisdiction to legislate policy for the school district with the force and effect of law. Board policy provides the general direction as to what the board wishes to accomplish and why it wishes to accomplish it while allowing the superintendent to implement board policy.

The written policy statements contained in this manual provide guidelines and goals to the citizens, administration, employees and students in the school district community. The policy statements are the basis for the formulation of regulations by the administration. The board will determine the effectiveness of the policy statements by evaluating periodic reports from the administration.

Policy statements may be proposed by a board member, administrator, employee, student or member of the school district community. Proposed policy statements or ideas will be submitted to the superintendent's office for possible placement on the board agenda. It is the responsibility of the superintendent to bring these proposals to the attention of the board.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 11:21

222 - Adoption of Policy

222 - Adoption of Policy

The board will give notice of proposed policy changes or adoption of new policies by placing the item on the agenda of two regular board meetings. The proposed policy changes will be distributed and public comment will be allowed at both meetings prior to final board action.

This notice procedure will be required except for emergency situations. If the board adopts a policy in an emergency situation, a statement regarding the emergency and the need for immediate adoption of the policy will be included in the minutes. The board will have complete discretion to determine what constitutes an emergency situation.

The final action taken to adopt the proposed policy will be approved by a simple majority vote of the board at the next regular meeting after the meeting allowing public discussion. The policy will be effective on the later of the date of passage or the date stated in the motion.

In the case of an emergency, a new or changed policy may be adopted by a majority vote of a quorum of the board. The emergency policy will expire at the close of the third regular meeting following the emergency action, unless the policy adoption procedure stated above is followed and the policy is reaffirmed.

The Board may suspend the requirement that the policy be considered and voted on for passage at two Board meetings by a recorded vote of not less than three-fourths of all the members of the board.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 11:22

223 - Dissemination of Policy

223 - Dissemination of Policy

The board policy manual is available electronically.  Persons unable to access the policy manual electronically should contact the board secretary for assistance.

Copies of changes in board policy will also be included in or attached to the minutes of the meetings in which the final action was taken to adopt the new or changed policy.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 11:23

224 - Suspension of Policy

224 - Suspension of Policy

Generally, the board will follow board policy and enforce it equitably. The board, and only the board, may, in extreme emergencies of a very unique nature, suspend policy. It is within the discretion of the board to determine when an extreme emergency of a very unique nature exists. Reasons for suspension of board policy will be documented in board minutes.

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 11:24

225 - Administration in the Absence of Policy

225 - Administration in the Absence of Policy

When there is no board policy in existence to provide guidance on a matter, the superintendent is authorized to act appropriately under the circumstances surrounding the situation keeping in mind the educational philosophy and financial condition of the school district.

It is the responsibility of the superintendent to inform the board of the situation and the action taken and to document the action taken. If needed, the superintendent will draft a proposed policy for the board to consider.

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 11:25

226 - Review and Revision of Policy

226 - Review and Revision of Policy

The board shall, at least once every five years, review board policy. Once the policy has been reviewed, even if no changes were made, a notation of the date of review is made on the face of the policy statement.

The board will review one fifth of the policy manual annually according to the following subject areas:

  • Education Philosophy (Series 100), Board of Directors (Series 200), Administration (Series 300), Student Personnel (Series 500)
  • Staff Personnel (Series 400), Auxiliary Services (Series 700), Business Procedures (Series 800)
  • Educational Program (Series 600), School/Community Relations (Series 900)

It is the responsibility of the superintendent to keep the board informed as to legal changes at both the federal and state levels. The superintendent will also be responsible for bringing proposed policy statement revisions to the board's attention.

If a policy is revised because of a legal change over which the board has no control or a change which is minor, the policy may be approved at one meeting at the discretion of the board.

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 11:26

227 - Review of Administrative Regulations

227 - Review of Administrative Regulations

Board policy sets the direction for the administration of the education program and school district operations. Some policies require administrative regulations for implementation.

It is the responsibility of the superintendent to develop administrative regulations to implement the board policies. The regulations, including handbooks, will be approved by the board prior to their use in the school district.

The administrative regulations will be available no later than the first regular board meeting after the adoption of the board policy unless the board directs otherwise.

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 11:27

228

228

No policy currently exists for number 228

 

 

Jen@iowaschool… Fri, 11/01/2019 - 13:48

229 - Annual Meeting

229 - Annual Meeting

Each year after August 31 and prior to the organizational meeting of the board in odd-numbered years, the board will hold its annual meeting.

At the annual meeting the board will examine the financial books and settle the secretary's and treasurer's statements for the fiscal year ending the preceding June 30. As part of the annual reports, the treasurer will present affidavits from depository banks.

The board, at this meeting, will also appoint a board secretary and a treasurer. At the board's discretion, one individual may serve as both the secretary and treasurer. The board may also appoint the board's legal counsel.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019
December 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 11:28

230 - Regular Meeting

230 - Regular Meeting

The regular meeting time and date will be set by the board at its organizational in odd-numbered years, or at the annual meeting in even-numbered years. The regular meetings of the board will be held on the third Monday of each month.

Meetings will begin promptly at 5:30 p.m. The board will adhere to this meeting date/and or time unless the board requires additional meetings or, due to circumstances beyond the board's control, the meeting cannot be held on the regular meeting date/and or time, and the meeting will be re-scheduled at the board's convenience. Public notice of the meetings will be given.

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2010
July 2012
July 2015
September 2019

 

 

Jen@iowaschool… Fri, 11/01/2019 - 11:30

231 - Special Meeting

231 - Special Meeting

It may be necessary for the board to conduct a special meeting in addition to the regularly scheduled board meeting. Special meetings may be called by the president of the board or by the board secretary at the request of a majority of the board. Should a special meeting be called, public notice will be given.

If the special meeting called is an emergency meeting and the board cannot give public notice in its usual manner, the board will give public notice of the meeting as soon as practical and possible in light of the situation. Emergency meetings will only be held when an issue cannot wait twenty-four hours necessary for a special meeting. The reason for the emergency meeting and why notice in its usual manner could not be given will be stated in the minutes.

Only the purpose or issue for which the special meeting was called may be discussed and decided in the special meeting. The board will strictly adhere to the agenda for the special meeting and action on other issues will be reserved for the next regular or special board meeting.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 11:31

232 - Work Sessions

232 - Work Sessions

The board, as a decision-making body, is confronted with a continuing flow of problems, issues and needs which require action. While the board is determined to expedite its business, it is also mindful of the importance of planning, brainstorming and thoughtful discussion without action. Therefore, the board may schedule work sessions and retreats in order to provide its members and the administration with such opportunities. The board has the authority to hire an outside facilitator to assist them in work sessions.

Topics for discussion and study will be announced publicly, and work sessions and retreats will be conducted in open session. However, no board action will take place at the work session.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 11:32

233 - Meeting Notice

233 - Meeting Notice

Public notice will be given for meetings and work sessions held by the board. Public notice will indicate the time, place, date and tentative agenda of board meetings. The public notice will be posted on the bulletin board or another prominent place clearly designated for posting agendas in the central administration office at least two days before it is scheduled, but, at the minimum, twenty-four hours notice needs to be given.

A copy of the public notice will be provided to those who have filed a request for notice with the secretary. A copy of the public notice will also be accessible to employees and students.

In the case of special meetings, public notice will be given in the same manner as for a regular meeting unless it is an emergency meeting. In that case, public notice of the meeting will be given as soon as practical and possible in light of the situation. The media and others who have requested notice will be notified of the emergency meeting. Attendance at a special meeting or emergency meeting by the media or board members will constitute a waiver of notice.

It is the responsibility of the board secretary to give public notice of board meetings and work sessions.

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019
December 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 12:05

234 - Quorum

234 - Quorum

Action by the board regarding the affairs of the school district may be taken only when a quorum, a majority of the board members, is in attendance at the board meeting.
While in person participation is encouraged, board members may attend meetings either in person or electronically provided each member can hear and be heard in real
time by all members present and the public.

While board members are encouraged to attend board meetings, three members will constitute a quorum and are a sufficient number to transact business of the school corporation. The adjournment of a meeting may be executed without a quorum.

An affirmative vote of a majority of the votes cast is sufficient to pass a motion or take action unless law or board policy requires a vote of a greater number.

It is the responsibility of each board member to attend board meetings.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019
December 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 12:07

235 - Rules of Order

235 - Rules of Order

An orderly board meeting allows the board members to participate in the discussion and decision process on an issue confronting the school district. Rules of order for board meetings allow school district business and the relative information concerning the business to be brought to the attention of the board. They also allow the board to discuss, act upon and make a clear record of school district business in a regular, ordered, reasonable and consistent manner.

The board will follow Robert's Rule of Order, Revised, latest edition as modified by this policy and subsequent rule.

The purpose of modified rules adopted by the board are:

  • To establish guidelines by which the business of the governing board can be conducted in a regular and internally consistent manner;
  • To organize the meetings so all necessary matters can be brought to the board and decisions of the board can be made in an orderly and reasonable manner;
  • To ensure members of the board, concentrating on the substantive issues at hand, have the necessary information to make decisions and to ensure adequate discussion of decisions to be made; and,
  • To ensure meetings and actions of the board are conducted so as to be informative to the staff and the public and to produce a clear record of actions taken and decisions made.

It is the responsibility of each board member to follow the rules of order stated in this policy at each meeting, and it is the responsibility of the presiding officer to conduct the board meeting within these rules.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 12:08

235.R1 - Rules of Order Regulations

235.R1 - Rules of Order Regulations

The following rules of procedure have been adopted by the board at the annual or organizational meeting:

  1. Board members need not rise to gain the recognition of the board president.
  2. All motions will be made as a positive action.
  3. A motion will be adopted or carried if it receives an affirmative vote from more than half of the votes cast.  Only "yes" and "no" votes are counted in this calculation.  It should be noted that some motions require larger numbers of affirmative votes, such as to move into a closed session.
  4. All motions shall receive a second, prior to opening the issue for discussion of the board. If a motion does not receive a second, the board president may declare the motion dead for lack of a second.
  5. The board president may decide the order in which board members will be recognized to address an issue. An attempt should be made to alternate between pro and con positions.
  6. The board president shall rule on all motions that come before the board.
  7. The board president may rule on points of order brought before the board.
  8. The board president shall have complete authority to recognize a member of the audience regarding a request to participate in the board meeting. Members of the public who wish to participate shall follow board policy.
  9. The board president has the authority to declare a recess at any time for the purpose of restoring decorum to the meeting.
  10. The board president has the same authority and responsibility as each board member to vote on all issues.

 

 

Date of Adoption/Revision
July 2009
July 2010
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 12:09

236 - Board Meeting Agenda

236 - Board Meeting Agenda

The tentative agenda for each board meeting will state the topics for discussion and action at the board meeting. The agenda is part of the public notice of the board meeting and will be posted and distributed as per Board Policy 233.

Persons requesting to place an item on the agenda must make a request to the superintendent prior to the drafting of the tentative agenda. The person making the request must state the person's name, address, purpose of the presentation, action desired and pertinent background information. Requests from the public may be added to the tentative agenda at the discretion of the superintendent after consultation with the board president. Requests received after the deadline may only be added to the agenda for good cause.

The tentative agenda and supporting documents will be sent to the board members 2 (two) days prior to the scheduled board meeting. These documents are the private property of the board member. Persons wishing to view the tentative agenda and supporting documents may do so at the central administration office.

The board will take action only on the items listed on the tentative agenda posted with the public notice. Items added to the agenda may be discussed or taken under advisement by the board. If an added item is acted upon, the minutes of the board meeting will state the reason justifying the immediate action.

It is the responsibility of the board president and superintendent to develop the agenda for each board meeting.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 12:11

237 - Consent Agenda

237 - Consent Agenda

Very often the board must consider agenda items which are non-controversial or similar in content. Such agenda items might include ministerial tasks such as, but not limited to, the approval of the agenda, approval of previous minutes, approval of bills, approval of reports, etc. These items might also include similar groups of decisions such as, but not limited to, approval of staff contracts, approval of maintenance details for the school buildings and grounds, or approval of various schedules.

In order for a more efficient administration of board meetings, the board may elect to use a consent agenda for the passage of non-controversial items or items of a similar nature.

The superintendent in consultation with the board president and board secretary shall place items on the consent agenda. By using a consent agenda, the board has consented to the consideration of certain items as a group under one resolution. Items may be removed from the consent agenda at the request of a board member.

Nothing in this policy is to be construed as an attempt to avoid full compliance with laws dealing with open meetings or public notice of the agenda and meeting.

 

 

Date of Adoption/Revision:
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 12:11

238 - Open Meetings

238 - Open Meetings

A gathering of a majority of board members either in person or electronically in which deliberation of an issue within the scope of the board’s policy-making duties takes place is a
board meeting. A gathering for the purpose of social or ministerial action will not constitute a board meeting when there is no discussion of policy or no intent to avoid the purpose of the open meetings law. Meetings of the board will be conducted in an open meeting unless a closed session is authorized by law or the meeting is exempt from the open meetings law.

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019
December 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 12:13

239 - Closed Sessions

239 - Closed Sessions

Generally, board meetings will be open meetings unless a closed session or exempt meeting is provided for by law. The board will hold a closed session or exempt meeting in the situations stated below.

Exceptions to the Open Meetings Law

Closed sessions take place as part of an open meeting. The item for discussion in the closed session will be listed as part of the tentative agenda on the public notice. The motion for a closed session, stating the purpose for the closed session, will be made and seconded during the open meeting. A minimum of two-thirds of the board, or all of the board members present, must vote in favor of the motion on a roll call vote. Closed sessions will be recorded and have detailed minutes kept by the board secretary. Final action on matters discussed in the closed session will be taken in an open meeting.

The minutes and the recordings will restate the motion made in the open meeting, the roll call vote, the members present, and the time the closed session began and ended. The tape recordings and the written minutes will be kept for one year from the date of the meeting. Real estate related minutes and recordings will be made public after the real estate transaction is completed.

The detailed minutes and tape recording will be sealed and will not be public records open to public inspection. The minutes and recordings will only be opened upon court order in an action to enforce the requirements of the open meetings law. The board has complete discretion as to whom may be present at a closed session.

Reasons for the board entering into a closed session from an open meeting include, but are not limited to, the following:

  1. To review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for the board's possession or receipt of federal funds.
  2. To discuss strategy with legal counsel in matters presently in litigation, or where litigation is imminent, if disclosure would be likely to prejudice or disadvantage the board.
  3. To discuss whether to conduct a hearing for suspension or expulsion of a student, unless an open meeting is requested by the student or the parent/guardian of the student.
  4. To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when a closed session is necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.
  5. To discuss the purchase of particular real estate, but only when premature disclosure could be reasonably expected to increase the price the Board would have to pay for the property.

Exemptions to the Open Meetings Law

Board meetings at which a quorum is not present, or gatherings of the board for purely ministerial or social purposes when there is no discussion of policy or no intent to avoid the purposes of the open meetings law, are exempt from the open meetings law requirements. Since gatherings of this type are exempt from the open meetings requirements, they can be held without public notice, be separate from an open meeting, be held without taping the gathering or taking minutes, and be held without a vote or motion. The board may also hold an exempt session for the following:

  1. negotiating sessions, strategy meetings of public employers or employee organizations, mediation and the deliberative process of arbitration;
  2. to discuss strategy in matters relating to employment conditions of employees not covered by the collective bargaining law;
  1. to conduct a private hearing relating to the recommended termination of a teacher's contract. However, the private hearing in the teacher's contract termination will be recorded verbatim by a court reporter; and
  1. to conduct a private hearing relating to the termination of a probationary administrator's contract or to review the proposed decision of the administrative law judge regarding the termination of an administrator's contract.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 12:13

240 - Public Participation in Board Meetings

240 - Public Participation in Board Meetings

The board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board will set time aside for citizen participation, either at a specific time during the meeting or during the discussion of agenda items. Citizens wishing to address the board on a certain agenda item must notify the superintendent prior to the board meeting. Citizens wishing to present petitions to the board may do so at this time. However, the board will only receive the petitions and not act upon them or their contents. The board has the discretion to limit the amount of time set aside for public participation.

If the pressure of business or other circumstances dictate, the board president may decide to temporarily suspend this practice. The board president will recognize these individuals to make their comments at the appropriate time. The orderly process of the board meeting will not be interfered with or disrupted. Only those speakers recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual making the comments or another individual causing disruption may be asked to leave the board meeting.

Individuals who have a complaint about employees may bring their complaint to the board only after they have followed board policy addressing citizens' complaints. Students who have a complaint may only bring their complaint to the board after they have followed board policy addressing students' complaints.

 

How to be Placed on the Agenda

Public input is important to the Board of Directors. In order to assure that persons who wish to appear before the board may be heard, the board follows these procedures:

  1. Anyone wishing to be placed on the agenda and speak before the board, either as an individual or as a member of a group, should inform the superintendent of the topic to be discussed as early as possible, but at least five days prior to the board meeting.
  2. Any individual desiring to speak is requested to give his/her name, address, and the group, if any, that is represented.
  3. The presentation should be as brief as possible. Unless an extension of time is granted, a speaker is limited to three (3) minutes.

 

Speaking to an Existing Agenda Item

Board meetings are meetings held in the public – not public meetings. The board president directs the discussion of each agenda item. He/She may ask for public input and may call on members of the audience at a school board meeting. You may complete the COMMENTING  ON AN ITEM APPEARING ON THE AGENDA form to be assured you will be called upon. Following board discussion, action may be taken on a motion made and seconded, as the board deems appropriate.

 

Using Public Forum

At each regular Board of Education meeting, you may also speak to the board about topics not on the agenda.  This can be done during an early portion of the meeting called the Public Forum.   To address the board at this time, you should take the following steps:

  1. Notify the board president or the superintendent that you wish to participate in the Public Forum prior to the start of the meeting:
  2. State your name and address; and
  3. State the subject you want to present to the board.

You can fulfill these requirements by completing the form enclosed in this brochure. Complete the USING PUBLIC FORUM form and give it to the superintendent or board president before the meeting. You can also signal your interest in speaking by standing or raising your hand. During the Public Forum, the board president will call on interested people to speak in the order in which their forms were received. Once you have been recognized, you should state your name and address, and then make your comments.

Your Public Forum participation will be limited to three (3) minutes. Any extension of that time must be approved by the board.

When you participate in the Public Forum, you should remember that, by law, the board cannot take action on your information because it was not published on the agenda. To take action, the board generally requests that Public Forum information be researched by the district's administrative staff and that the issue be placed on the agenda of a future meeting.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 12:19

240R1 - General Complaints by Citizens

240R1 - General Complaints by Citizens

The board recognizes that concerns regarding the operation of the school district will arise. The board further believes that constructive criticism can assist in improving the quality of the education program and in meeting individual student needs more effectively. The board also places trust in its employees and desires to support their actions in a manner which frees them from unnecessary or unwarranted criticism and complaints.

Procedures for dealing with complaints concerning programs or practices should be governed by the following principles:

  • where action/investigation is desired by the complainant, or where it seems appropriate, the matter should be handled as near the source as possible;
  • complaints should both be investigated and, if possible, resolved expeditiously;
  • complaints should be dealt with courteously and in a constructive manner and
  • individuals directly affected by the complaint should have an opportunity to respond.

Specific procedures for handling complaints may be established in policies. The board, consistent with its board policy-making role, will deal with complaints concerning specific schools, programs or procedures only after the usual channels have been exhausted. Complaints regarding employees or complaints by students will follow the more specific policies on those issues.

When a complaint requiring attention is received by the board or a board member, it will be referred to the superintendent. After all of the channels have been exhausted, the complainant may appeal to the board by requesting a place on the board agenda or during the public forum portion of the board meeting. If the complainant appeals to the board, the appeal will be in writing, signed and an explanation given of the the process followed by the complainant prior to the appeal to the board.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 12:21

241 - Public Hearings

241 - Public Hearings

Public hearings may be held on school district matters at the discretion of the board. Public notice of a public hearing will be in the same manner as for a board meeting except that the notice will be given at least ten days before the hearing is to be held unless it is impossible or impractical to do so.

At public hearings, citizens of the district will be allowed to speak on the issue for which the public hearing is being held. Others may be allowed to speak at the board's discretion. Speakers are asked to keep their remarks as brief as possible. Prior to the beginning of the hearing, speakers and spectators will be apprised of the rules of order to be followed regarding time limitations, questions, remarks and rebuttals. In no event will a speaker be allowed to take the time of another speaker.

The board will conduct public hearings in an orderly fashion. At the beginning of the hearing, statements, background materials and public hearing rules and procedures will be presented by the board president. The board president will recognize the speakers. A board member may ask questions of the speakers after receiving permission from the board president. Only those speakers recognized by the chair will be allowed to speak. Comments by others are out of order. Individuals who interfere with or interrupt speakers, the board or the proceedings will be asked to leave.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 12:22

242 - Board of Directors' Records

242 - Board of Directors' Records

The board will keep and maintain permanent records of the board including, but not limited to, records of the minutes of board meetings and other required records of the board.

It is the responsibility of the board secretary to keep the minutes of the board meetings. The minutes of each board meeting will include, at a minimum, the following items: a record of the date, time, place, members present, action taken and the vote of each member, and the schedule of bills allowed will be attached. This information will be available within two weeks of the board meeting and forwarded to the newspaper designated as the official newspaper for publication. The information does not need to be published within two weeks. The schedule of bills allowed may be published on a once monthly basis in lieu of publication with the minutes. The permanent records of the board minutes may include more detail than is required for the publication of the minutes.

Minutes waiting approval at the next board meeting will be available for inspection at the central administration office after the board secretary transcribes the notes into typewritten
material which has been proofread for errors and retyped.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019
December 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 12:23

242E1 - Board Meeting Minutes

242E1 - Board Meeting Minutes

Since the official minutes of the board are the only basic legal record, it is important that they be recorded with extreme care and completeness. The board secretary will follow the following guidelines in writing board minutes:

With respect to content, the minutes should show the following:

  1. The place, date, and time of each meeting.
  2. The type of meeting--regular, special, emergency, work session.
  3. Members present and members absent, by name.
  4. The call to order and adjournment.
  5. The departure of members by name before adjournment.
  6. The late arrival of members, by name.
  7. The time and place of the next meeting.
  8. Approval, or amendment and approval, of the minutes of the preceding meeting.
  9. Complete information as to each subject of the board's deliberation and the action taken.
  10. The maker and seconder of the motion, what action was taken, and the vote on the motion detailed enough to attribute a vote to each member present.
  11. Complete text of all board resolutions included in the appropriate location in the board minutes.
  12. A record of all contracts entered into, with the contract documents kept in a separate file.
  13. A record of all change orders on construction contracts.
  14. All employment changes, including resignations or terminations.
  15. A record, by number, of the bills of account approved by the board for payment.
  16. A record of all calls for bids, bids received, and action taken thereon.
  17. Approval of all transfers of funds from one budgetary fund to another.
  18. Important documents forming a part of a motion should be made a part of the minutes by exhibit and placed in the minute book along with the minutes
  19. Board policy and administrative guides should be made a part of the minutes by exhibit.
  20. Adoption of textbooks and the school calendar.
  21. Disapproval of open enrollment requests with justification for disapproval after the deadline.
  22. The election or appointment of board officers.
  23. At the annual meeting each year the record should indicate that the books of the treasurer and secretary and the Certified Annual Report have been examined and approved subject to the audit.

The Board minutes from the regular board meeting in July should reflect the following:

  1. The board will approve a resolution naming depositories along with the maximum deposit for each depository.
  2. The board will approve a resolution to pay bills when the board is not in session.

At the annual meeting or organizational meeting in odd numbered years the minutes should reflect the following:

  1. The board will review and approve the annual settlement report prepared by the board treasurer.Appointment of a temporary chairperson if not specified in policy.
  2. Appointment of a temporary chairperson if not specified in policy.
  3. Oath of office administered to newly elected board members.
  4. Nominations taken for the office of president and vice-president.
  5. Election of the president and vice-president, the votes and the oath of office administered to the president and vice-president.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2010
July 2012
July 2015
September 2019
December 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 12:24

243

243

No policy currently exists for number 243

 

 

Jen@iowaschool… Fri, 11/01/2019 - 13:49

244 - Association Membership

244 - Association Membership

Participation in board member associations are beneficial to the board. The board will maintain an active membership in organizations the board determines will be of benefit to the board and the school district.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 12:25

245 - Board of Directors' Member Development and Training

245 - Board of Directors' Member Development and Training

The board may participate in conferences sponsored by educational associations and agencies in addition to its own in-service programs and work sessions.

The board will work closely with the Iowa Association of School Boards and encourage the board members to participate in conferences to achieve the Better Boardsmanship Award.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019
December 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 12:27

246 - Board of Directors' Member Compensation and Expenses

246 - Board of Directors' Member Compensation and Expenses

As an elected public official, the board member is a public servant who serves without compensation. Board members will be reimbursed for actual and necessary expenses incurred in the performance of their official duties.

Prior to reimbursement of actual and necessary expenses, the board member must submit a detailed receipt indicating the date, purpose and nature of the expense for each claim item. A credit card receipt is generally not considered a detailed receipt. Failure to provide a detailed receipt will make the expense non-reimbursable. Personal expenses will be reimbursed by the board member to the school district no later than ten working days following the date of the expense. In exceptional circumstances, the board may allow a claim without proper receipt.

Written documentation explaining the exceptional circumstances will be maintained as part of the school district's record of the claim.

It is the responsibility of the board secretary to compile the expenses of board members and bring them to the board for audit and approval in the same manner as other claims of the school district. It is the responsibility of the board to determine through the audit and approval process of the board whether the expenses incurred by a board member are actual and necessary expenses incurred in the performance of their official duties.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 12:28

247 - Gifts to Board of Directors

247 - Gifts to Board of Directors

Board members may receive a gift on behalf of the school district. Board members will not, either directly or indirectly, solicit, accept or receive a gift, series of gifts or an honorarium unless the donor does not meet the definition of "restricted donor" stated below or the gift or honorarium does not meet the definition of gift or honorarium stated below.

A "restricted donor" is defined as a person or other entity which:

  • Is seeking to be or is a party to any one or any combination of sales, purchases, leases or contracts to, from or with the school district;
  • Will be directly and substantially affected financially by the performance or nonperformance of the board member's official duty in a way that is greater than the effect on the public generally or on a substantial class of persons to which the person belongs as a member of a profession, occupation, industry or region; or
  • Is a lobbyist or a client of a lobbyist with respect to matters within the school district's jurisdiction.

A "gift" is the giving of anything of value in return for which something of equal or greater value is not given or received. However, "gift" does not include any of the following:

  • Contributions to a candidate or a candidate's committee;
  • Information material relevant to a board member's official function, such as books, pamphlets, reports, documents, periodicals or other information that is recorded in a written, audio or visual format;
  • Anything received from a person related within the fourth degree by kinship or marriage, unless the donor is acting as an agent or intermediary for another person not so related;
  • An inheritance;
  • Anything available or distributed to the general public free of charge without regard to the official status of the board recipient;
  • Items received from a charitable, professional, educational or business organization to which the board member belongs as a dues paying member if the items are given to all members of the organization without regard to an individual member's status or positions held outside of the organization and if the dues paid are not inconsequential when compared to the items received;
  • Actual expenses of a board member for food, beverages, travel and lodging for a meeting, which is given in return for participation in a panel or speaking engagement at the meeting when the expenses relate directly to the day or days on which the board member has participation or presentation responsibilities;
  • Plaques or items of negligible resale value given as recognition for public service;
  • Non-monetary items with a value of less than three dollars that are received from any one donor during one calendar day;
  • Items or services solicited or given to a state, national or regional organization in which the state of Iowa or a school district is a member for purposes of a business or educational conference, seminar or other meeting or solicited by or given to state, national or regional government organizations whose memberships and officers are primarily composed of state or local government officials or employees for purposes of a business or educational conference, seminar or other meeting;
  • Items or services received by members or representatives of members as part of a regularly scheduled event that is part of a business or educational conference, seminar or other meeting that is sponsored and directed by any state, national or regional government organization in which the state of Iowa or a political subdivision of the state of Iowa is a member or received at such an event by members or representatives of members of state, national or regional government organizations whose memberships and officers are primarily composed of state or local government officials or employees;
  • Funeral flowers or memorials to a church or nonprofit organization;
  • Gifts which are given to a public official for the public official's wedding or twenty-fifth or fiftieth wedding anniversary;
  • Payment of salary or expenses by a board member's employer or the firm in which the board member is a member for the cost of attending a meeting of a subunit of an agency when the board member whose expenses are being paid serves on a board, commission, committee, council or other subunit of the agency and the board member is not entitled to receive compensation or reimbursement of expenses from the school district;
  • Gifts other than food, beverages, travel and lodging received by a board member which are received from a person who is a citizen of a country other than the United States and is given during a ceremonial presentation or as a result of a custom of the other country and is of personal value only to the board member; or
  • Actual registration costs for informational meetings or sessions which assist a public official or public employee in the performance of the person's official functions. The costs of food, drink, lodging and travel are not "registration costs" under this paragraph. Meetings or sessions which
  • A public official or public employee attends for personal or professional licensing purposes are not "informational meetings or sessions which assist a public official or public employee in the performance of the person's official functions" under this paragraph.

An "honorarium" is anything of value that is accepted by, or on behalf of, a board member as consideration for an appearance, speech or article. An honorarium does not include any of the following:

  • Actual expenses of a board member for registration, food, beverages, travel or lodging for a meeting, which is given in return for participation in a panel or speaking engagement at a meeting when the expenses relate directly to the day or days on which the board member has participation or presentation responsibilities;
  • A non-monetary gift or series of non-monetary gifts donated within thirty days to a public body, an educational or charitable organization or the department of general services; or
  • A payment made to a board member for services rendered as part of a private business, trade or profession in which the board member is engaged if the payment is commensurate with the actual services rendered and is not being made because of the person's status as a board member but, rather, because of some special expertise or other qualification.

It is the responsibility of each board member to know when it is appropriate to accept or reject gifts or honorariums.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

 

Jen@iowaschool… Fri, 11/01/2019 - 12:29

300 - ADMINISTRATION

300 - ADMINISTRATION

Policy Title: Statement of Guiding Principles

The superintendent shall be the executive officer of the board and shall be directly responsible to the board for the execution of board policies, for the faithful and efficient observance of its rules by all employees throughout the system, and for the enforcement of all provisions of the law relating to the operation of the schools.

 

 

Date of Adoption/Revision:
July 1979
August 1994
August 1997
August 2000
July 2003
July 2006
July 2009
July 2012
July 2015
October 2018

 

admin@iowascho… Wed, 11/28/2012 - 16:38

301 - Role of the School District Administration

301 - Role of the School District Administration

In this series of the board policy manual, the board defines the role and the employment of school district administrators. Policies in the 400 Series, "Employees," also apply to administrators unless a more specific policy exists in the 300 Series, "Administration."

School district administrators have been given a great opportunity and responsibility to manage the school district, to provide educational leadership, and to implement the educational philosophy of the school district. They are responsible for the day-to-day operations of the school district. In carrying out these operations, the administrators are guided by board policies, the law, the needs of the students, and the wishes of the citizens in the school district community.

It is the responsibility of the administrators to implement and enforce the policies of the board, to oversee employees, to monitor educational issues confronting the school district, and to inform the board about school district operations.

While the board holds the superintendent ultimately responsible for these duties, the principals are more directly responsible for educational results, for the administration of the school facilities and for the employees.

The board and the administration will work together to share information and decisions under the management team concept.

 

 

Date of Adoption/Revision:
July 2006
July 2009
July 2012
July 2015
October 2018

 

Jen@iowaschool… Sun, 11/10/2019 - 10:20

302 - Management

302 - Management

The board and the administrators will work together in making decisions and setting goals for the school district. This effort is designed to obtain, share, and use information to solve problems, make decisions, and formulate school district policies and regulations.

It is the responsibility of each administrator to fully participate in the management of the school district by investigating, analyzing, and expressing his/her views on issues. Those board members or administrators with special expertise or knowledge of an issue may be called upon to provide information.  Each board member and administrator will support the decisions reached on the issues confronting the school district.

The board is responsible for making the final decision in matters pertaining to the school district.

It is the responsibility of the superintendent to develop guidelines for cooperative decision-making.

 

 

Date of Adoption/Revision:
July 2006
July 2009
July 2012
July 2015
October 2018

 

Jen@iowaschool… Sun, 11/10/2019 - 10:21

303 - Superintendent Qualifications, Recruitment, and Appointment

303 - Superintendent Qualifications, Recruitment, and Appointment

The board will employ a superintendent to serve as the chief executive officer of the board, to conduct the daily operations of the school district, and to implement board policy with the power and duties prescribed by the board and the law.

The board will consider applicants that meet or exceed the standards set by the Iowa Department of Education, Iowa Board of Educational Examiners and the qualifications established in the job description for the superintendent position.  In employing a superintendent, the board will consider the qualifications, credentials and records of the applicants without regard to race, color, religion, gender, creed, national origin, age, sexual orientation, gender identity, or disability.  In keeping with the law, however, the board will consider the military status of the applicants.  The board will look closely at the training, experience, skill and demonstrated competence of qualified applicants in making its final decision.

In choosing a superintendent, the board will also consider the school district’s educational philosophy, financial situation, organizational structure, educational programs, and other factors deemed relevant by the board.

The board may contract for assistance in the search for a superintendent.

 

 

Date of Adoption/Revision:
July 2006
July 2007
July 2009
July 2012
September 2012
July 2015
October 2018
June 2019

 

Jen@iowaschool… Sun, 11/10/2019 - 10:22

304 - Superintendent Salary and Other Compensation

304 - Superintendent Salary and Other Compensation

The board has complete discretion to set the salary of the superintendent. It is the responsibility of the board to set the salary and benefits of the superintendent at a level that will include consideration of, but not be limited to, the economic condition of the school district and the training, experience, skill, and demonstrated competence of the superintendent. The salary is set at the beginning of each contract term.

In addition to the salary and benefits, the superintendent's actual and necessary expenses are paid by the school district when the superintendent is performing work-related duties. It is within the discretion of the board to pay dues to professional organizations for the superintendent.

The board may approve the payment of dues and other benefits or compensation over and above the superintendent's contract. Approval of dues and other benefits or compensation will be included in the records of the board in accordance with board policy.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
October 2018

 

Jen@iowaschool… Sun, 11/10/2019 - 10:23

305 - Superintendent Civic Activities

305 - Superintendent Civic Activities

The board encourages the superintendent to be involved in the school district community by belonging to school district community organizations and attending and participating in school district community activities.

It is the responsibility of the superintendent to become involved in school district community activities and events. It is within the discretion of the board to pay the superintendent’s annual fees for professional organizations and activities.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
October 2018

 

Jen@iowaschool… Sun, 11/10/2019 - 10:24

306 - Superintendent Professional Development

306 - Superintendent Professional Development

The board encourages the superintendent to continue professional growth by being involved in professional organizations, attending conferences, continuing the superintendent's education, and participating in other professional activities.

It shall be the responsibility of the superintendent to arrange the schedule of events in order to enable the superintendent's attendance at various conferences and events. If a conference or event requires the superintendent to be absent from the office for more than two days, requires overnight traveling, or involves unusual expense, the superintendent shall bring it to the attention of the board prior to attending the event.

The superintendent shall report to the board about each event attended, upon request.

 

 

Date of Adoption/Revision:
August 14, 1989
August 1994
August 1997
August 2000
July 2003
July 2006
July 2009
July 2012
July 2015

 

Jen@iowaschool… Sun, 11/10/2019 - 10:25

307 - Superintendent Evaluation

307 - Superintendent Evaluation

The board will conduct an ongoing evaluation of the superintendent's skills, abilities, and competence. At a minimum, the board will formally evaluate the superintendent on an annual basis. The goal of the superintendent's formal evaluation is to ensure the education program for the students is carried out, promote growth in effective administrative leadership, clarify the superintendent's role, clarify the immediate priorities of the board, and develop a working relationship between the board and the superintendent.

The superintendent will be an educational leader who promotes the success of all students by:

  • Facilitating the development, articulation, implementation, and stewardship of a vision of learning that is shared and supported by the school community.
  • Advocating, nurturing and sustaining a school culture and instructional program conducive to student learning and staff professional development.
  • Ensuring management of the organization, operations and resources for a safe, efficient and effective learning environment.
  • Collaborating with families and community members, responding to diverse community interests and needs and mobilizing community resources.
  • Acting with integrity, fairness and in an ethical manner.
  • Understanding the profile of the community, and responding to and influencing the larger political, social, economic, legal and cultural context.

The formal evaluation will be based upon the following principles:

  • The evaluation criteria will be in writing, clearly stated and mutually agreed upon by the board and the superintendent. The criteria will be related to the job description and the school district's goals;
  • At a minimum, the evaluation process will be conducted annually at an agreed upon time. Each board member will have an opportunity to individually evaluate the superintendent, and these individual evaluations will be compiled into an overall evaluation by the entire board;
  • The superintendent will conduct a self-evaluation prior to discussing the board's evaluation, and the board as a whole will discuss its evaluation with the superintendent;
  • The board may discuss its evaluation of the superintendent in closed session upon a request from the superintendent and if the board determines its discussion in open session will needlessly and irreparably injure the superintendent's reputation; and,
  • The individual evaluation by each board member, if individual board members so desire, will not be reviewed by the superintendent. Board members are encouraged to communicate their criticisms and concerns to the superintendent in the closed session. The board president will develop a written summary of the individual evaluations, including both the strengths and the weaknesses of the superintendent, and place it in the superintendent's personnel file to be incorporated into the next cycle of evaluations.

This policy supports and does not preclude the ongoing, informal evaluation of the superintendent's skills, abilities and competence.

 

 

Date of Approval/Revision:
July 2009
July 2012
July 2015
October 2018

 

Jen@iowaschool… Sun, 11/10/2019 - 10:26

307R1 - Evaluation - Superintendent

307R1 - Evaluation - Superintendent

Evaluation of the superintendent shall be completed by the board by the fifteenth day of May and submitted in writing to the superintendent on or before the twentieth of the month. If any board member believes there is a possibility that the superintendent may not be issued a contract for the ensuing year, that board member shall notify the board president by March 1, and the above evaluation procedure shall be completed by the thirty-first day of March.

At the time of submission of the evaluation the board shall arrange a second appointment to allow for a discussion of the evaluation report.

The board shall notify the superintendent as to its intentions regarding another contract no later than the thirty-first day of March.

When a formal contract offer is made, the superintendent shall notify the board within twenty-one (21) days as to his/her acceptance or rejection of the offer.

Subsequent annual evaluations shall be kept confidential between the board and superintendent.

If undesirable conditions develop, the board shall arrange for a private conference with the superintendent at the earliest possible moment to attempt to correct the problem. If the conditions cannot be corrected, removal from office will be undertaken in the manner prescribed by law.

The president of the board shall be responsible for initiating the above procedures.

 

 

Date of Adoption/Revision:
July 1979
August 12, 1985
August 14, 1989
August 1994
August 1997
August 2000
July 2003
July 2006
July 2009
July 2012
July 2015
October 2018

 

Jen@iowaschool… Sun, 11/10/2019 - 10:27

308 - Building Principals - Functions

308 - Building Principals - Functions

The building principals, assistant principals, and directors shall establish such procedures as are necessary to carry out the functions outlined in their job description. These procedures shall be in writing whenever possible and shall be communicated to the superintendent and approved by the superintendent in instances where no established policy has been formulated.

Building principals shall inform the superintendent's office whenever they leave the community during the school day. If they leave their building but remain in the community, they shall notify the building secretary and maintain cell phone availability with the district. The name of the person in charge of the building in the principal's absence shall be communicated to all concerned.

 

 

Date of Adoption/Revision:
July 1979
August, 1994
August, 1997
August, 2000
July, 2003
July 2006
July 2009
July 2012
July 2015
October 2018

 

Jen@iowaschool… Sun, 11/10/2019 - 10:28

309 - Administrator Qualifications, Recruitment, and Appointment

309 - Administrator Qualifications, Recruitment, and Appointment

In addition to the superintendent, the board will employ building principals and other administrators to assist in the daily operations of the school district.

The board will consider applicants who meet or exceed the standards set by the Iowa Department of Education, the Iowa Board of Educational Examiners and the qualifications established in the job description for the position. In employing an administrator, the board will consider the qualifications, credentials and records of the applicants without regard to race, color, religion, gender, creed, national origin, age, sexual orientation, gender identity, or disability. In keeping with the law, however, the board will consider the military status of the applicants. The board will look closely at the training, experience, skill and demonstrated competence of qualified applicants in making its final decision.

In choosing an administrator, the board will also consider the school district's educational philosophy, financial condition, organizational structure, education programs, and other factors deemed relevant by the board.

It is the responsibility of the superintendent to make a recommendation to the board for filling an administrative position, based on the requirements stated in this policy. The board will act only on the superintendent's recommendation.

The board may contract for assistance in the search for administrators.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2007
July 2009
July 2012
September 2012
July 2015
October 2018

 

Jen@iowaschool… Sun, 11/10/2019 - 10:29

310 - Administrator Contract and Contract Non-Renewal

310 - Administrator Contract and Contract Non-Renewal

The length of the contract for employment between an administrator and the board will be determined by the board and stated in the contract. The contract will also state the terms of the employment.

 The first two years of a contract issued to a newly employed administrator will be considered a probationary period. The board may waive this period. The probationary period may be extended for an additional year upon the consent of the administrator. In the event of termination of a probationary or non-probationary contract, the board will afford the administrator appropriate due process, including notice by May 15. The administrator and board may mutually agree to terminate the administrator's contract.

 If an administrator's contract is not being renewed by the board, the contract will be extended automatically for additional one-year periods beyond the end of its term until it is modified or terminated as mutually agreed to by the parties or until the administrator's contract is terminated consistent with statutory termination procedures.

An administrator’s contract shall remain in force and effect for the period stated in the contract. The contract shall be automatically continued in force and effect for additional one-year periods beyond the end of its original term, except and until the contract is modified or terminated by mutual agreement of the board of directors and the administrator, or until terminated as provided by law.(from section 279.24(1) of the Iowa Code)

 It is the responsibility of the superintendent to create a contract for each administrative position.

 Administrators who wish to resign, to be released from a contract, or to retire must comply with board policies regarding the areas of resignation, release or retirement.

  

 

 Date of Adoption/Revision:
July 2009
July 2012
July 2015
October 2018

 

Jen@iowaschool… Sun, 11/10/2019 - 10:30

311 - Administrator Salary and Other Compensation

311 - Administrator Salary and Other Compensation

The board has complete discretion to set the salary of the administrators. It is the responsibility of the board to set the salary and benefits of the administrators at a level that will include consideration of, but not be limited to, the economic condition of the school district and the training, experience, skill, and demonstrated competence of the administrators. The salary will be set at the beginning of each contract period.

In addition to the salary and benefits agreed upon, the administrator's actual and necessary expenses will be paid by the school district when the administrator is performing work-related duties. The board will approve the payment of other benefits or compensation over and above the administrator's contract. Approval of other benefits or items of an administrator's compensation will be included in the records of the board in accordance with board policy.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
October 2018

 

Jen@iowaschool… Sun, 11/10/2019 - 10:31

312 - Administrator Evaluation

312 - Administrator Evaluation

The superintendent will conduct an ongoing process of evaluating the administrators on their skills, abilities, and competence. At a minimum, the superintendent will formally evaluate the administrators annually. The goal of the formal evaluation process is to ensure that the educational program for the students is carried out, ensure student learning goals of the school district are met, promote growth in effective administrative leadership for the school district, clarify the administrator's role as defined by the board and the superintendent, ascertain areas in need of improvement, clarify the immediate priorities of the responsibilities listed in the job description, and develop a working relationship between the superintendent and the administrator.

The superintendent is responsible for designing an administrator evaluation instrument. The formal evaluation will include written criteria related to the job description. The superintendent, after receiving input from the administrators, will present the formal evaluation instrument to the board for approval.

The formal evaluation will also include an opportunity for the administrator and the superintendent to discuss the written criteria, the past year's performance and the future areas of growth. The evaluation is completed by the superintendent, signed by the administrator and filed in the administrator's personnel file.

The administrator will be an educational leader who promotes the success of all students by:

  • Facilitating the development, articulation, implementation, and stewardship of a vision of learning that is shared and supported by the school community.
  • Advocating, nurturing and sustaining a school culture and instructional program conducive to student learning and staff professional development.
  • Ensuring management of the organization, operations and resources for a safe, efficient and effective learning environment.
  • Collaborating with families and community members, responding to diverse community interests and needs and mobilizing community resources.
  • Acting with integrity, fairness and in an ethical manner.
  • Understanding the profile of the community, and responding to and influencing the larger political, social, economic, legal and cultural context.

It is the responsibility of the superintendent to conduct a formal evaluation of the probationary administrators and non-probationary administrators prior to May 15.

This policy supports and does not preclude the ongoing informal evaluation of the administrator's skills, abilities and competence.

Copies of each administrator’s evaluation letter shall be shared with the board, in closed session upon the request of the evaluatee, prior to approval of the superintendent’s salary recommendations.

In the case where the superintendent is recommending probationary status, demotion, or dismissal for the administrative staff member, the evaluation letter shall be given to the administrator no later than February 1 and shall be preceded by at least one (1) warning letter. This warning letter shall be given to the administrator no later than January 1 and should outline recommended changes for improvement. Both the warning and the probationary/demotion/dismissal letters shall be discussed in closed session with the board prior to being sent.

 

 

Date of Approval/Revision:
July 2009
July 2012
July 2015
October 2018

 

Jen@iowaschool… Sun, 11/10/2019 - 10:32

313 - Administrators' Professional Development

313 - Administrators' Professional Development

The board encourages the administrators to continue their professional growth by becoming involved in professional organizations, attending conferences, continuing their education, and participating in other professional activities.

It shall be the responsibility of the administrators to arrange their schedules in order to attend various conferences and events. Prior to the attendance at events, the administrator must have received approval from the superintendent.

The administrator shall report to the superintendent about each event attended.

 

 

Date of Adoption/Revision:
August 1989
August 1994
August 1997
August 2000
July 2003
July 2006
July 2009
July 2012
July 2015
November 2018

 

Jen@iowaschool… Sun, 11/10/2019 - 10:33

314 - Development and Enforcement of Administrative Regulations

314 - Development and Enforcement of Administrative Regulations

Administrative regulations may be necessary to implement board policy. It is the responsibility of the superintendent to develop administrative regulations.

In developing the administrative regulations, the superintendent may consult with administrators or others likely to be affected by the regulations. Once the regulations are developed, employees, students and other members of the school district community will be informed in a manner determined by the superintendent.

The board will be kept informed of the administrative regulations utilized and their revisions. The board may review and recommend change of administrative regulations prior to their use in the school district if they are contrary to the intent of board policy.

It is the responsibility of the superintendent to enforce administrative regulations.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
November 2018

 

Jen@iowaschool… Sun, 11/10/2019 - 10:34

315 - Monitoring of Administrative Regulations

315 - Monitoring of Administrative Regulations

The administrative regulations will be monitored and revised when necessary. It is the responsibility of the superintendent to monitor and revise the administrative regulations.

The superintendent may rely on the board, administrators, employees, students, and other members of the school district community to inform the superintendent about the effect of and possible changes in the administrative regulations.

 

 

Date of Approval/Revision:
July 2009
July 2012
July 2015
November 2018

 

Jen@iowaschool… Sun, 11/10/2019 - 10:35

316 - Administrator Code of Ethics

316 - Administrator Code of Ethics

Administrators, as part of the educational leadership in the school district community, represent the views of the school district. Their actions, verbal and nonverbal, reflect the attitude and the beliefs of the school district. Therefore, administrators will conduct themselves professionally and in a manner befitting to their position.

Each administrator will follow the code of ethics stated in this policy. Failure to act in accordance with this code of ethics or in a professional manner, in the judgment of the Board, will be grounds for discipline up to, and including, discharge.

The professional school administrator:

  • Makes the education and well being of students the fundamental value of all decision making.
  • Fulfills all professional duties with honesty and integrity and always acts in a trustworthy and responsible manner.
  • Supports the principle of due process and protects the civil and human rights of all individuals.
  • Implements local, state and national laws.
  • Advises the school board and implements the board's policies and administrative rules and regulations.
  • Pursues appropriate measures to correct those laws, policies, and regulations that are not consistent with sound educational goals or that are not in the best interest of children.
  • Avoids using his/her position for personal gain through political, social, religious, economic or other influences.
  • Accepts academic degrees or professional certification only from accredited institutions.
  • Maintains the standards and seeks to improve the effectiveness of the profession through research and continuing professional development.
  • Honors all contracts until fulfillment, release or dissolution mutually agreed upon by all parties.
  • Accepts responsibility and accountability for one’s own actions and behaviors.
  • Commits to serving others above self.

 

 

Date of Adoption/Revision:
July 2003
July 2006
June 2008
July 2009
July 2012
July 2015
November 2018

 

Jen@iowaschool… Sun, 11/10/2019 - 10:36

317 - Succession of Authority to the Superintendent

317 - Succession of Authority to the Superintendent

In the absence of the superintendent, it is the responsibility of the other administrators to assume the superintendent's duties. The succession of authority to the superintendent is in this order:

  1. Director of Business Affairs
  2. Elementary Principal

If the absence of the superintendent is temporary, the successor will assume only those duties and responsibilities of the superintendent that require immediate action. If the board determines the absence of the superintendent will be a lengthy one, the board will appoint an acting superintendent to assume the responsibilities of the superintendent. The successor will assume the duties when the successor learns of the superintendent's absence or when assigned by the superintendent or the board.

References to "superintendent" in this policy manual will mean the "superintendent or the superintendent's designee" unless otherwise stated in the Board policy.

 

 

Date of Adoption/Revision:
July 2006
July 2009
July 2012
July 2015
November 2018

 

Jen@iowaschool… Sun, 11/10/2019 - 10:37

318 - Communication Channels

318 - Communication Channels

Questions and problems are resolved at the lowest organizational level nearest to the complaint. School employees are responsible for conferring with their immediate supervisor on questions and concerns. Students and other members of the school District community will confer with a licensed employee and then with the principal on questions and concerns.

If resolution is not possible by any of the above, individuals may bring it to the attention of the superintendent within five school days of their discussion with the principal. If there is no resolution or plan for resolution by the superintendent within five school days of the individual's discussion with the superintendent, the individual may ask to have the question or problem placed on the Board agenda.

It will first be the responsibility of the administrators to resolve questions and problems raised by the employees and the students they supervise and by other members of the school District community.

 

CHAIN OF COMMAND:

Curriculum and Instruction
Classroom Teacher
Principal
Superintendent
Board

Extra-curricular Activities
Coach
Activities Director
Superintendent
Board

Student Behavior
Classroom Teacher
Assistant Principal or Coordinator of Student Support Services
Principal
Superintendent
Board

Facilities and Maintenance
Custodian Staff
Building and Grounds Supervisor
Principal
Superintendent
Board

Staff Behavior
Staff member
Principal
Superintendent
Board

Transportation
Driver
Transportation Director
Superintendent
Board

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
July 2018

 

Jen@iowaschool… Sun, 11/10/2019 - 10:38

319 - Insurance (Administrators and Directors)

319 - Insurance (Administrators and Directors)

The board agrees to provide full family health and major medical insurance coverage to those serving in an administrative or director capacity.  Those positions include, but are not limited to:

  • Superintendent
  • Principal
  • Assistant Principal
  • Coordinator of Student Support Services
  • Finance Director (Business Manager)
  • Activities Director
  • Technology Director
  • Director of Buildings and Grounds
  • Transportation Director
  • Food Service Director

 

 

Date of Adoption/Revision:
June 2019

Jen@iowaschool… Sun, 11/10/2019 - 10:42

400 - PERSONNEL

400 - PERSONNEL

Statement of Guiding Principles 

This series of the board policy manual is devoted to the board's goals and objectives for employees in the performance of their jobs. Employees provide a variety of important services for the children of the school district community. They may be teaching or assisting in the classroom, working in the office, maintaining the facilities, driving or repairing the school buses, or cooking lunches. Each employee plays a vital role in providing an equal opportunity for a quality education for students commensurate with the students' individual needs. While the teachers have the most direct impact on the formal instruction of students, all employees have an impact on the school environment by their dedication to their work and their actions. As role models for the students, employees shall promote a cooperative, enthusiastic, and supportive learning environment for the students.

In striving to achieve a quality education program, the board's goal is to obtain and retain qualified and effective employees. The board shall have complete discretion to determine the number, the qualifications, and the duties of the positions and the school district's standards of acceptable performance. It shall be the responsibility of the superintendent to make recommendations to the board in these areas prior to board action. The board recognizes its duty to bargain collectively with duly certified collective bargaining units. To the extent a group of employees has a recognized collective bargaining unit, the provisions of the master contract regarding such topics shall prevail.

Board policies in this series relating to general employees will apply to employees regardless of their position as a licensed employee, classified employee, substitute or administrator. Board policies relating to licensed employees will apply to positions that require a teaching license or administrator's certificate or other professional license, certificate or endorsement, unless administrative positions are specifically excluded from the policy or a more specific policy is in the 300 series, Administration. Classified employees' policies included in this series will apply to positions that do not fall within the definition of licensed employee.

 

 

Date of Adoption/Revision:
July 1979
August 1992
August 1995
June 1998
June  2001
June 2004
July 2007
August 2013
July 2017

 

admin@iowascho… Wed, 11/28/2012 - 16:39

401 - Equal Employment Opportunity and Affirmative Action

401 - Equal Employment Opportunity and Affirmative Action

The Community School District shall provide equal opportunity to all employees and applicants for employment in accordance with all applicable Equal Employment Opportunity laws, directives and regulations of federal, state and local governing bodies and agencies. The district shall take affirmative action in recruitment, appointment, assignment and advancement of women, minorities and the disabled. Employees shall be given notice of this policy annually.

Individuals who file an application with the district will be given consideration for employment if they meet or exceed the qualifications set by the district’s administration, the district’s board of directors and the Department of Education for the position for which they apply. In employing school district personnel, the board of directors shall consider the qualifications, credentials, and records of the applicants without regard to age (except for students), gender, sexual orientation, gender identity, marital status, socioeconomic status, disability, race, national origin, color, religion, and creed. In keeping with the law, the board of directors shall consider the veteran status of applicants.

Employees or applican  ts for employment having inquiries regarding compliance with equal employment opportunity and affirmative action are directed to contact:

Name                                       Ms. Crystal Boes 

Title                                         Affirmative Action Coordinator

Location                                Adams Elementary, 1026 N Adams St. Carroll, IA 51401

Telephone Number                 712-792-8040

Inquiries may also be directed, in writing, to the Iowa Civil Rights Department or to the Director of the Region VII Office of Civil Rights, Department of Education, Kansas City, Missouri. Such inquiry or complaint to the state or federal office may be done instead of, or in addition to, an inquiry or complaint at the local level.

Further information and copies of the procedures for filing a complaint are available in the district's central administrative office and the administrative office in each district attendance center.

 

EQUAL EMPLOYMENT OPPORTUNITY AND AFFIRMATIVE ACTION COMPLIANCE PROGRAM

The Community School District is an Equal Opportunity Employer without regard to age (except for students), gender, sexual orientation, gender identity, marital status, socioeconomic status, disability, race, national origin, color, religion, and creed.

All employment decisions will be made in accordance with these principles. All employment related programs will be administered in a manner consistent with these principles. No employee or applicant shall suffer any form of discrimination because of age (except for students), gender, sexual orientation, gender identity, marital status, socioeconomic status, disability, race, national origin, color, religion, and creed.

To ensure awareness by all levels of the administration, all employees, all students, educational agencies, vendors with which the district works and the community, the district will disseminate information as detailed below.

A.  Dissemination of Policy

  1. Employees will be reminded annually of the district’s Equal Employment Opportunity Policy (“EEO Policy”) by:

    a,  Description of the EEO Policy by publication or reference in all issuances or re-issuances of personnel handbooks./

    b.  Where applicable, detailed discussions of the EEO Policy at administrative conferences and staff meetings.

    c.  Posting of the EEO Policy on the district’s website.
     

  2. Employment advertisements will contain assurance of equal employment opportunity.
     
  3. Employment sources and recruiting sources where jobs are posted and/or listed by the district will be reminded of the district’s EEO Policy, both verbally and in writing.
     
  4. Notices informing employees and applicants of their rights under federal and state civil rights laws will be posted on bulletin boards and in locations where applicants are interviewed.

B.  Responsibility for Implementing the Affirmative Action Plan and Program

  1. The affirmative action coordinator/designee is responsible for implementing the Affirmative Action Plan and Program and will render full assistance and support for those seeking help and assistance in taking affirmative action.

C.  Recruiting

  1. Additional emphasis will be given to seeking and encouraging applicants from minority groups, women's groups and the disabled where such applicants with the necessary qualifications or potentials are available.

D.  Training

  1. All training and in-service programs supported or sponsored by the district will continue to be equally open to all employees on the basis of qualifications.

E.  Hiring, Placement, Transfer, Layoff and Recall

  1. The district recognizes that to accomplish the long-range objectives of its Equal Employment Opportunity policy, continued affirmative action must be taken to ensure that job opportunities of all kinds are called to the specific attention of members of minority groups, women and the disabled, and that qualified members of such groups should be offered positions on the same basis as all other applicants or employees. To assure achievement of the objectives, the district will periodically review its practices of hiring job applicants.

F.  Compensation

  1. All employees will receive compensation in accordance with the same standards. Opportunities for performing overtime work or otherwise earning increased compensation will be afforded to all qualified employees without discrimination based on age (except for students), gender, sexual orientation, gender identity, marital status, socioeconomic status, disability, race, national origin, color, religion, and creed.

 

EQUAL EMPLOYMENT OPPORTUNITY AND AFFIRMATIVE ACTION GRIEVANCE PROCEDURE

Employees of the district and applicants for employment with the district have the right to file a formal complaint alleging non-compliance with federal and state regulations requiring non-discrimination in employment.

Level One- Principal or Immediate Supervisor
Individuals with a grievance of discrimination on the basis of gender, race, national origin, disability, religion, creed, sexual orientation, gender identity or age may first discuss it with their principal/designee or immediate supervisor, with the goal of resolving the matter informally. An applicant for employment with a complaint of discrimination on the basis of gender, race, national origin, disability, religion, creed, sexual orientation, gender identity, or age may discuss it with the instructor, counselor, supervisor, department chairperson, building administrator, or personnel contact person involved.

Level Two- The affirmative action coordinator/designee
If the grievance is not resolved at level one and the grievant wishes to pursue the grievance, he or she may formalize it by filing a complaint in writing.

The complaint shall state the date filed, the name of the complainant, home address, home and work phone numbers, the nature of the grievance, the date the alleged violation occurred, the remedy requested, and the signature of the complainant. The filing of the formal, written complaint at level two must be within fifteen (15) working days from the date of the event giving rise to the grievance or from the date the grievant could reasonably become aware of such occurrence. The grievant may request that a meeting concerning the complaint be held with the affirmative action coordinator/designee.

The affirmative action coordinator/designee shall investigate the complaint and attempt to resolve it. A written report from the affirmative action coordinator/designee regarding action taken will be sent within fifteen (15) working days after receipt of the complaint.

Level Three- Superintendent
If the complaint is not resolved at level two, the grievant may process the complaint to level three by presenting a written appeal to the superintendent/designee within ten (10) working days after the grievant receives the report from the affirmative action coordinator/designee. The grievant may request a meeting with the superintendent/designee. The superintendent/designee has the option of meeting with the grievant to discuss the appeal. A decision will be rendered by the superintendent/designee within ten (10) working days after receipt of the written appeal.

This procedure in no way denies the right of the grievant to file formal complaints with the Iowa Civil Rights Commission, the Federal Office of Civil Rights, or the Equal Employment Opportunity Commission for mediation or rectification of civil rights grievances, or to seek private counsel for complaints alleging discrimination.

Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, may also be directed in writing to the Equal Employment Opportunity Commission, Milwaukee Area Office, Reuss Federal Plaza, 310 West Wisconsin Ave., Suite 800, Milwaukee, WI., 53203-2292, (800) 669-4000 or TTY (800) 669-6820.

http://www.eeoc.gov/field/milwaukee/index.cfm

or the Iowa Civil Rights Commission, 400 E. 14th Street, Des Moines, Iowa, 50319-1004, (515) 281-4121 or 1-800-457-4416, http://www.state.ia.us/government/crc/index.html. This inquiry or complaint to the federal office may be done instead of, or in addition to, an inquiry or complaint at the local level.

Further information and copies of the procedures for filing a complaint are available in the school district's central administrative office and the administrative office in each attendance center.

 

 

Date of Adoption/Revision:
July 2007
July 2010
July 2012
September 2012
August 2013
October 2016
June 2019

 

dawn@iowaschoo… Fri, 02/07/2020 - 14:50

402 - Limitations to Employment References

402 - Limitations to Employment References

The district believes in taking appropriate measures to promote the health and welfare of all students.  Any school employee, contractor, or agent shall not assist another school employee, contractor, or agent in obtaining a new job, apart from the routine transmission of administrative personnel files, if the individual or agency knows, or has probable cause to believe, that such school employee, contractor, or agent engaged in sexual misconduct regarding a minor or student in violation of the law. 

This limitation does not apply if the matter has been properly reported to law enforcement and any other regulatory authorities required by law, and either:

  • the matter has been officially closed by the law enforcement agency;
  • the individual is acquitted or otherwise exonerated of the alleged misconduct; or
  • more than four years has passed since the case was opened, and no charges or indictment have been filed.

 

 

Date of Adoption/Revision:
November 2019

 

Jen@iowaschool… Mon, 02/24/2020 - 12:29

403 - Employee Conflict of Interest

403 - Employee Conflict of Interest

Employees use of their position with the school district directly or indirectly for financial gain is considered a conflict of interest with their position as employees and may subject employees to disciplinary action.

Employees have access to information and a captive audience that could award the employee personal or financial gain. No employee may solicit other employees or students for personal or financial gain to the employee without the approval of the superintendent. If the approval of the superintendent and/or designee is given, the employee must conduct the solicitations within the conditions set by the superintendent. Further, the superintendent may, upon five days notice, require the employee to cease such solicitations as a condition of continued employment.

Employees will not act as an agent or dealer for the sale of textbooks, school equipment, musical instruments, or other school supplies. Employees will not participate for personal financial remuneration in outside activities wherein their position on the staff is used to sell goods or services to students or to parents. Employees will not engage in outside work or activities where the source of information concerning the customer, client or employer originates from information obtained because of the employee’s position in the school district.

It will also be a conflict of interest for an employee to engage in any outside employment or activity which is in conflict with the employee’s official duties and responsibilities. In determining whether the outside employment or activity of an employee creates a conflict of interest, situations in which an unacceptable conflict of interest is deemed to exist will include, but not be limited to, any of the following:

  1. The outside employment or activity involves the use of the school district’s time, facilities, equipment and supplies or the use of the school district’s badge, uniform, business card or other evidences of office to give the employee or the employee’s immediate family an advantage or pecuniary benefit that is not available to other similarly situated members or classes of members of the general public. For purposes of this section, a person is not “similarly situated” merely by being related to an employee who is employed by the school district.
  1. The outside employment or activity involves the receipt of, promise of, or acceptance of more or other consideration by the employee or a member of the employee’s immediate family from anyone other than the school district for the performance of any act that the employee would be required or expected to perform as part of the employee’s regular duties or during the hours during which the employee performs service or work for the school district.
  1. The outside employment or activity is subject to the official control, inspection, review, audit or enforcement authority of the employee during the performance of the employee’s duties.

If the outside employment or activity is employment or activity in (1) or (2) above, the employee must cease the employment of or activity. If the activity or employment falls under (3), then the employee must:

  • Cease the outside employment or activity; or
  • Publicly disclose the existence of the conflict and refrain from taking any official action or performing any official duty that would detrimentally affect or create a benefit for the outside employment or activity. Official action or official duty includes, but is not limited to, participating in any vote, taking affirmative action to influence any vote, or providing any other official service or thing that is not available generally to members of the public in order to further the interests of the outside employment or activity.

There shall be no conflict of interest in the supervision and evaluation of employees. Therefore, no administrator or supervisor shall be responsible for the supervision or evaluation of an immediate family member.

It is the responsibility of each employee to be aware of and take the necessary action to eliminate a potential conflict of interest should it arise.

 

 

Date of Adoption/Revision:
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Fri, 02/07/2020 - 14:56

404 - Employee Political Activity

404 - Employee Political Activity

Employees will not engage in political activity upon property under the jurisdiction of the board or at school district activities or events. Activities including, but not limited to:

  • posting of political circulars or petitions,
  • the distribution of political circulars or petitions,
  • the collection of or solicitation for campaign funds,
  • solicitation for campaign workers, and
  • the use of students for writing or addressing political materials, or
  • the distribution of such materials to or by students are specifically prohibited.

Violation of this policy may be grounds for disciplinary action.

 

 

Date of Adoption/Review:
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Fri, 02/07/2020 - 14:58

405 - Public Complaints About Employees

405 - Public Complaints About Employees

The board recognizes situations may arise in the operation of the school district which are of concern to parents and other members of the school district community. While constructive criticism is welcomed, the board desires to support its employees and their actions to free them from unnecessary, spiteful, or negative criticism and complaints that do not offer advice for improvement or change.

The board firmly believes concerns should be resolved at the lowest organizational level by those individuals closest to the concern.  Whenever a complaint or concern is brought to the attention of the board it will be referred to the administration to be resolved, consistent with the following:

A.  Matters should first be addressed to the teacher or employee.

B.  Unsettled matters from (A) above or problems and questions about individual attendance centers should be addressed to the employee’s building principal or
    
immediate supervisor.

C.  Unsettled matters regarding licensed employees from (B) above or problems and questions concerning the school district should be directed to the superintendent
     and/or designee.

D.  If a matter cannot be settled satisfactorily by the superintendent and/or designee, the individual may ask that it be brought to the board. To ask that a concern
     regarding an employee be addressed by the board, the individual must notify the board members in writing of the concern. The board may ask for it to be placed on
     the agenda, or the individual may be able to address the complaint during the next scheduled board meeting.

It is within the discretion of the board to address complaints from the members of the school district community, and the board will only do so if they are in writing, signed, and the complaint has complied with this policy.

 

 

Date of Adoption/Review
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Fri, 02/07/2020 - 15:01

406 - Child Abuse Reporting

406 - Child Abuse Reporting

Iowa law requires district personnel who are mandatory reporters to report to the Iowa Department of Human Services instances of suspected child abuse, which they become aware of within the scope of their professional duties.

The law further specifies that an employee who is a mandat01y repo1ter who knowingly or willfully fails to rep01t a suspected case of child abuse is guilty of a simple misdemeanor and that the licensed employee may be subject to civil liability for damages caused by the failure to report.

All licensed school employees, teachers, coaches and paraeducators are mandatory repo1ters as provided by law and are to report alleged incidents of child abuse they become aware of within the scope of their professional duties.

Iowa law provides that employees participating in good faith in the making of a rep01t or in a judicial proceeding that may result from the report are immune from civil or criminal liability.

Child Abuse Defined

"Child abuse" is defined under Iowa law as:

     Any nonaccidental physical injury, or injury which is at variance with the history given of it, suffered by a child as the result of the acts or omissions of a person
     responsible
for the care of the child.

     Any mental injmy to a child's intellectual or psychological capacity as evidenced by an observable and substantial impairment in the child's ability to function within
     the child's
normal range of performance and behavior as the result of the acts or omissions of a person responsible for the care of the child, if the impairment is
    
diagnosed and confirmed by a licensed physician or qualified mental health professional as defined by Iowa law.

     The commission of a sexual offense with or to a child pursuant to Iowa law as a result of the acts or omissions of the person responsible for the child.

     The failure on the part of a person responsible for the care of a child to provide for the adequate food, shelter, clothing or other care necessarily for the child's health
    
and
welfare when financially able to do so or when offered financial or other reasonable means to do so. A parent or guardian legitimately practicing religious beliefs
    
who does not provide specified medical treatment for a child for that reason alone shall not be considered abusing the child.

     The acts or omissions of a person responsible for the care of a child which allow, permit, or encourage the child to engage in acts of prostitution.

     An illegal drug is present in a child's body as a direct and foreseeable consequence of the acts or omissions of the person responsible for the care of the child.

     The person responsible for the care of a child has in the presence of the child manufactured a dangerous substance, or in the presence of the child possesses a
     product
containing ephedrine or its salts, optical isomers, salts, or pseudoephedrine, its salts, optical isomers, salts of optical isomers, with the intent to use the
     product as a precursor
or an intermediary to a dangerous substance.

     The commission of bestiality in the presence of a minor by a person who resides in a home with a child, as a result of the acts or omissions of a person responsible
     for the care of the child.

     Knowingly allowing a person custody or control of, or unsupervised access to a child or minor, after knowing the person is required to register or is on the sex
    
offender registry.

Teachers in public schools are not "persons responsible for the care of the child" under this definition. However, a teacher who abuses a child is subject to civil, criminal, and professional sanction .

Reporting Procedures

Employees who are mandatory reporters are required to report, either orally or in writing, within twenty­ four (24) hours to the Iowa Department of Human Services when within the scope of their professional duties the employee reasonably believes a child has suffered from abuse. Within forty-eight (48) hours of an oral report, a written report must be filed with Depaitment of Human Services.

Each report should contain as much of the following information as can be obtained within the time limit; however, Iowa law specifies a report will be considered valid even if it does not contain all of the following information:

  • name, age, and home address of the child;
  • name and home address of the pai·ent(s,) guardian(s) or other person(s) believed to be responsible for the care of the child;
  • the child's present whereabouts if different from the parent'(s), guardian(s), or other person'(s) legally responsible for the child;
  • description of injuries, including evidence of previous injuries;
  • name, age, and condition of other children in the same home;
  • any other information considered helpful; and, name and address of the person making the rep01t.

Within six months of their initial employment, mandatory reporters will take a two-hour training course involving the identification and rep01ting of child abuse, or submit evidence they have taken the course within the previous five years. The course will be re-taken at least every five years.

It is not the responsibility of employees to prove that a child has been abused or neglected. Employees should not take it upon themselves to investigate the case or contact the family of the child. The Iowa Department of Human Services is responsible to investigate any incident of alleged abuse.

 

 

                                           Iowa Department of Human Services

                                       REPORT OF SUSPECTED CHILD ABUSE

This form may be used as the written report which the law requires all ma11dated reporters to file with the Department of Human Services following an oral rep01t of suspected child abuse. If your agency has a report form or letter format which includes all of the information requested on this form, you may use the agency format in place of this form.

Fill in as much information under each category as is known. Submit the completed form to the local office of the Department of Human Services within 48 hours of oral report.

 

FAMILY INFORMATION

 

Name of Child             Age                  Date of Bilth

 

______________________________________________________________________________________________________________

Address:

______________________________________________________________________________________________________________

 

Phone                          School                         Grade Level

 

______________________________________________________________________________________________________________

 

Name of parent or guardian                Phone (if different from child's)

 

______________________________________________________________________________________________________________

 

Address (if different from child's)

 

______________________________________________________________________________________________________________

 

OTHER CHILDREN IN THE HOME

NAME                         BIRTH DATE                        CONDITION

 

______________________________________________________________________________________________________________

______________________________________________________________________________________________________________

______________________________________________________________________________________________________________

 

INFORMATION ABOUT SUSPECTED ABUSE

In this section, indicate the date of suspected abuse; the nature, extent and cause of the suspected abuse; the person(s) thought to be responsible for the suspected abuse; evidence of previous abuse; and other pertinent information needed to conduct the assessment. Use the back of this form if necessary to complete the information requested above and to identify individuals who have been infonned of the child abuse report, such as building administrator, supervisor, etc.

 

REPORTER INFORMATION

Name and title or position:

 

______________________________________________________________________________________________________________

 

Office Address:

 

______________________________________________________________________________________________________________

 

Phone                           Relationship to child

 

______________________________________________________________________________________________________________

 

Names of other mandatory reporters who have knowledge of the abuse:

______________________________________________________________________________________________________________

______________________________________________________________________________________________________________

 

Signature of Reporter:                          Date:

______________________________________________________________________________________________________________

 

 

 

Date of Adoption/Revision:

July 2007
August 2013
October 2016
June 2017

dawn@iowaschoo… Fri, 02/07/2020 - 15:02

406R1 - Child Abuse Reporting Regulation

406R1 - Child Abuse Reporting Regulation

In compliance with state law and to provide protection to victims of child abuse, the board believes incidents of alleged child abuse should be repo1ted to the proper authorities. Employees are encouraged, and licensed employees are required as mandato1y rep01ters, to rep01t alleged incidents of child abuse they become aware of within the scope of their professional duties. The definition of child abuse is in the accompanying regulation.

When a mandatory repo1ter suspects a student is the victim of child abuse, the mandatory reporter will orally or in writing notify the Iowa Department of Human Services. If the mandatory reporter believes the child is in immediate danger, the local law enforcement agency will also be notified. Within f01ty­ eight hours of the oral repo1t, the mandatory reporter will file a written repo1t with the Iowa Department of Human Services.

Within six months of their initial employment, mandatory reporters will take a two-hour training course involving the identification and reporting of child abuse, or submit evidence they've taken the course within the previous five years. The course will be re-taken at least every five years.

 

 

Date of Adoption/Revision:
July 2007
August 2013
October 2016
June 2017

 

dawn@iowaschoo… Fri, 02/07/2020 - 15:13

407 - Employee Travel Compensation

407 - Employee Travel Compensation

Employees traveling on behalf of the school district and performing approved school district business will be reimbursed for their actual and necessary expenses. Actual and necessary travel expenses will include, but not be limited to, transportation and/or mileage costs, lodging expenses, meal expenses, and registration costs.

Travel Outside the School District
Travel outside of the school district must be verbally pre-approved by the employee’s supervisor. Pre-approval will include an evaluation of the necessity of the travel, the reason for the travel and an estimate of the cost of the travel to qualify as approved school district business.

Reimbursement for actual and necessary expenses will be allowed for travel outside the school district if the employee received pre-approval for the travel. Prior to reimbursement of actual and necessary expenses, the employee must provide the school district with a detailed receipt, indicating the date, purpose and nature of the expense for each claim item. In exceptional circumstances, the superintendent may allow a claim without proper receipt. Written documentation explaining the exceptional circumstances is maintained as part of the school district's record of the claim.

Failure to have a detailed receipt will make the expense a personal expense. Personal expenses, including mileage, in excess of that required for the trip are reimbursed by the employee to the school district no later than 10 working days following the date of the expense.

Reimbursement for actual and necessary expenses for travel outside the school district will be limited to the pre-approved expenses

Pre-approved expenses for transportation within three hundred miles of the school district administrative office will be by automobile. If a school district vehicle is not available, the employee will be reimbursed .40 cents per mile. Pre-approved expenses for transportation outside of three hundred miles of the school district administrative office may be by public carrier. Reimbursement for air travel will be at the tourist class fares. Should an employee choose to travel by automobile, reimbursement will be limited to the public carrier amount.

Pre-approved expenses for transportation in a rental car is limited to the cost of a Class "C" rental car at a medium priced agency unless the number of people traveling on behalf of the school district warrants a larger vehicle.

Pre-approved expense for lodging within the state is limited to $130.00 per night. Pre-approved expense for lodging outside the state is limited to the rate of a medium priced hotel in the area. Lodging may be pre-approved for a larger amount if special circumstances require the employee to stay at a particular hotel. Pre-approved expenses for meals within the state are limited to

$10.00 for breakfast, $12.00 for lunch and $18.00 for dinner. Pre-approved expenses for meals outside the state are limited to $14.00 for breakfast, $17.00 for lunch and $26.00 for dinner.

Meals may be pre-approved for a larger amount by the superintendent. Travel Within the School District

Employees required to travel in their personal vehicle between school district buildings to carry out the duties of their position may be reimbursed at .40 cents per mile. It is the responsibility of the superintendent or designee to approve travel within the school district by employees. It is the responsibility of the board to review the travel within the school district by the superintendent and/or designee through the board's audit and approval process.

The superintendent and/or designee is responsible for developing administrative regulations regarding actual and necessary expenses, in-school district travel allowances and assignment of school district vehicles. The administrative regulations will include the appropriate forms to be filed for reimbursement to the employee from the school district and the procedures for obtaining approval for travel outside of and within the school district.

 

 

Date of Adoption/Revision
July 2006
July 2007
July 2007
July 2010
July 2013
October 2016

 

dawn@iowaschoo… Fri, 02/07/2020 - 15:15

407R1 - Employee Travel Compensation Regulation

407R1 - Employee Travel Compensation Regulation

Travel Allowance
Out-of-city and out-of-district mileage will be paid at the rate of $0.40 per mile only when employees are asked to use their personal vehicle. Every attempt will be made to provide a school-owned vehicle for out-of-city and out-of-district travel.

In-city and in-district mileage will be paid at the rate of $0.40 per mile only when employees are required to use their personal vehicle to travel during the working day as per their assignment and approval by the superintendent and/or designee.

All mileage reimbursement requests must be made on the proper district form by the fifth day of the month. Employees are to turn in mileage reimbursement requests on a monthly basis.

 

Standardized Miles To Be Used On In-City/In-District Mileage Reimbursement Form

                                        ONE           ROUND
                                        WAY             TRIP

Carroll High School to:
     Carroll Middle School    .4                .8

     Fairview                       1.0              2.0
     Kuemper/Holy Spirit    2.8              5.6
     St. Lawrence               1.9              3.8
     Rec Center                  2.0              4.0
     Downtown                   2.4              4.8
     Ag. Building                 2.4              4.8

Carroll Middle School to:
     Fairview                       1.3             2.6
     Adams Elementary      2.2             4.4
     Kuemper/Holy Spirit    3.3             6.6
     St. Lawrence               2.3             4.6
     Rec Center                  2.3             4.6
     Downtown                   2.7             5.4
     Ag. Building                 2.8             5.6

Adams Elementary to:
     Carroll High School      2.0            4.0
     Carroll Middle School   2.2            4.4
     Fairview                       1.0             2.0
     Kuemper/Holy Spirit    1.0             2.0
     St. Lawrence                 .5             1.0
     Rec Center                   .9              1.8
     Downtown                     .3               .6
     Ag. Building                  .4                .8

Fairview to:
     Kuemper/Holy Spirit     2.0            4.0
     St. Lawrence                1.0            2.0
     Rec Center                   1.0            2.0
     Downtown                    1.4            2.8

Other:
     Carroll to Mt. Carmel     8               16
     Carroll to Breda           13               26
     Carroll to Halbur          11               22
     Carroll to Templeton    15               30

 

CARROLL COMMUNITY SCHOOL DISTRICT

IN-CITY/IN-DISTRICT MILEAGE REIMBURSEMENT FORM

     Name                                                 Month                                                 Year

______________________________________________________________________________________________________

DATE DESTINATION MILEAGE FORM (USE CHART ON REVERSE SIDE) FROM/TO

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  22.                                                                                                                                                                                              
  23.                                                                                                                                                                                              
  24.                                                                                                                                                                                              
  25.                                                                                                                                                                                              
  26.                                                                                                                                                                                              
  27.                                                                                                                                                                                              
  28.                                                                                                                                                                                              
  29.                                                                                                                                                                                              
  30.                                                                                                                                                                                              
  31.                                                                                                                                                                                              

TOTAL FOR MONTH: X .40 = $

 

                                                                                                                                                                                             

 

SUBMITTED BY                                                                              DATE SUBMITTED:

                                                                                                                                                                                             

 

 

APPROVED BY                                                                                DATE APPROVED:

                                                                                                                                                                                              

 

dawn@iowaschoo… Fri, 02/07/2020 - 15:16

408 - Credit Card for Fuel

408 - Credit Card for Fuel

Employees may use the fuel credit cards for the actual and necessary expenses incurred in the performance of work-related duties. Actual and necessary expenses incurred in the performance of work-related duties are limited to fuel for the district transportation vehicles used for transporting students to and from school and for school-sponsored events, professional development of the board and employees, and other expenses required by employees and the board in the performance of their duties.

Employees and officers using the fuel credit card are required to sign the credit card out and initial when the credit card is returned. In addition, employees and officers using the fuel credit card must submit a detailed receipt in addition to a credit card receipt indicating the date and amount for each claim.

The transportation director shall maintain the fuel credit cards for fueling the district transportation vehicles in accordance with board policy.

It is the responsibility of the superintendent and/or designee to determine whether the fuel credit card use is for appropriate school business. It is the responsibility of the board to determine through the audit and approval process of the board whether the fuel credit card use by the superintendent and/or designee and the board is for appropriate school business.

 

 

Date of Adoption/Revision:
June 2002
June 2004
July 2007
August 2013
June 2017

 

dawn@iowaschoo… Fri, 02/07/2020 - 15:32

408.1 - Credit Card Use

408.1 - Credit Card Use

The district may secure and maintain credit cards for actual and necessary business expenses incurred by employees in the performance of their duties. Actual and necessary business expenses incurred in the performance of work-related duties include, but are not limited to, online purchases, travel and other expenses related to the professional development of board members, administrators and other employees, and other expenses required by employees and the board in the performance of their duties. Employee meals are not an appropriate use of district credit cards. Individual meal reimbursement shall follow policy 407 and submitted through an expense claim form with receipts.

Employees using a district credit card must submit detailed receipts in addition to a credit card receipt indicating the date, purpose and nature of the expense for each claim item. Failure to provide proper receipts shall make the expense a personal expense. Personal expenses shall be reimbursed to the district no later than thirty (30) working days following use of the district's credit card. In exceptional circumstances, the superintendent and board may allow a claim without proper receipt. However, written documentation explaining the exceptional circumstances shall be maintained as part of the district's record of the claim. It shall be the responsibility of the superintendent to determine whether claims submitted through use of district credit cards are appropriate district business expenses.

It shall be the responsibility of the board to determine through the audit and approval process whether claims submitted through use of district credit cards are appropriate district business expenses. The superintendent shall be responsible for developing administrative regulations regarding the physical possession and use of district credit cards. The administrative regulations shall include the appropriate form(s) to be filed for documentation of actual and necessary business expenses.

 

 

Date of Adoption/Revision:
June 2017

 

dawn@iowaschoo… Fri, 02/07/2020 - 15:33

408.1R1 - Credit Card Use Regulations

408.1R1 - Credit Card Use Regulations

Credit cards used for online purchases, expenses for professional development meetings, conferences and conventions, and other expenses required by employees and the board in the performance of their duties shall be in the possession and control of the Accounts Payable Department.

Cards will be distributed to employees only when a specific need arises. A specific need shall include, but not limited to, online purchases, expenses for professional development meetings, conferences and conventions, and other expenses required by employees and the board in the performance of their duties.

Expenses shall be limited to the guidelines set forth in Policy 407 Travel Allowances. Expenses exceeding the limits of Policy 407 shall be the personal responsibility of the cardholder, unless pre-approved by the superintendent or designee. Cards shall be returned to the Accounts Payable Department with a detailed credit card voucher immediately upon completion of use.

Employees using the district credit card are required to sign the credit card out and initial when the credit card is returned to the Accounts Payable Department. In addition, employees and officers using the district credit card must submit a detailed receipt in addition to a credit card receipt indicating the date and amount for each claim.

 

 

Date of Adoption/Revision:
June 2017

 

dawn@iowaschoo… Mon, 02/10/2020 - 07:08

409 - Employee Use of Cell Phones

409 - Employee Use of Cell Phones

The use of cell phones and other communication devices may be appropriate to provide for the effective and efficient operation of the school district and to help ensure safety and security of people and property while on school district property or engaged in schoolsponsored activities.

The board authorizes the purchase and employee use of cell phones as deemed appropriate by the superintendent. School districtowned cell phones shall be used for authorized school district business purposes, consistent with the school district’s mission and goals. Personal use of cell phones is prohibited except in emergency situations. Any expenses incurred for such personal use shall be reimbursed to the school district.

Use of cell phones in violation of board policies, administrative regulations, and/or state/federal laws will result in discipline, up to and including dismissal, and referral to law enforcement officials, as appropriate.

The superintendent/designee is directed to develop administrative regulations for the implementation of this policy, including a uniform and controlled system for identifying employee cell phone needs, monitoring use and approving reimbursements. Provisions may also be included for staff use of privately owned cell phones for authorized school district business.

Employees may possess and use cell phones during the school day as outlined in this policy. Employees should not use cell phones for personal business while on-duty, including staff development times, parent-teacher conferences, etc., except in the case of an emergency or during prep time or break/lunch times. Employees, except for bus drivers, (see below), are prohibited from using cell phones while driving except in the case of an emergency.

Cell phones are not to be used for conversations involving confidential information. School district-provided cell phone devices are not to be loaned to others.

School bus drivers are prohibited from using any communication device while operating the bus except in the case of an emergency, or to call for assistance, after the vehicle has been stopped.

 

 

Approved/Revised
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 07:09

410 - Group Health and Major Medical Insurance for Retirees

410 - Group Health and Major Medical Insurance for Retirees

Employees who retire prior to age 65 will have the ability to continue on the district's group plan. However, the former employee will have to pay the premium by submitting a monthly check to the district office by the fifteenth day of each month prior to the month coverage is desired. This requirement is subject to any allowance provided by the district's voluntary retirement policy.

Medical benefits under the district's group plan will cease on the first day of the insurance month that next follows the date the employee attains the age of 65, or the first day of the insurance month that next follows the date the employee retires if he/she retires after age 65. However, the employee will be able to continue coverage provided he/she makes application to the carrier and pays the first premium to the company within the prescribed timeline of the carrier.

It is to be understood that the district does have the right to change or terminate the plan at any time. Retirees attaining the age of 65 are to be notified in writing of the fact that this right is reserved to the district.

 

 

Date of Adoption/Revision:
August 11, 1986
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 07:10

411 - Compliance with the Consolidated Omnibus Budget Reconciliation Act

411 - Compliance with the Consolidated Omnibus Budget Reconciliation Act

The district is an employer subject to the provisions of the Consolidated Omnibus Budget Reconciliation Act (COBRA) signed into law on April 7, 1986. The law contains provisions that speak to continuation of group health plans for individuals beyond normal termination dates.

The district will abide by the provisions of this act.

 

 

Date of Adoption/Revision:
August 11, 1986
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 07:11

411R1 - Compliance with the Consolidated Omnibus Budget Reconciliation Act

411R1 - Compliance with the Consolidated Omnibus Budget Reconciliation Act

COBRA provides that qualified employees and dependents in the groups listed below who were not previously able to continue on a group health plan may now elect to continue on the group health plan. Qualified employees and dependents are:

  1. Employees: Termination of employment (including involuntary termination for any reason other than gross misconduct); or a reduction in number of hours worked.
  2. Dependents: Divorce or legal separation; the employee's death; or an active employee's decision to drop out of the plan upon his/her entitlement to Medicare.
  3. Dependent Children: Loss of status as a dependent for any reason (e.g., attainment of maximum age, marriage, etc.).

If an employee becomes ineligible by virtue of (a) above, that employee (and his/her then covered dependents) must be offered continuation for the period beginning on the date coverage would otherwise cease and ending on the earliest of:

  1. the last day of the plan month for which the employee makes timely payment of any required premium; or
  2. the date on which the group health plan is ended (and not replaced); or
  3. with respect to each employee and dependent, the date that person becomes covered under another group health plan or becomes entitled to Medicare; or
  4. the date 18 months after the date continuation begins.

If an employee's dependents become eligible by virtue of (b) or (c) above, such dependents must be offered continuation for the period beginning on the date coverage would otherwise cease and ending on the earliest of:

  1. the last day of the plan month for which the dependents make timely payment of any required premium; or
  2. the date on which the group health plan is ended (and not replaced); or
  3. with respect to each dependent, the date that person becomes covered under another group health plan or becomes entitled to Medicare; or
  4. the date 36 months after the date continuation begins.

The following provision of the law providing for continuation of benefits will also apply:

  1. During the period of continuation, qualified employees/dependents will be treated as if normal plan coverage had not ceased.
  2. Employer will give general and specific written notice to employees/dependents as required.
  3. Employee or dependent will give proper written notice to the employer when a dependent qualified.
  4. The employee/dependent continuing coverage is responsible for the premium.

COBRA provisions that affect group health plans will be coordinated with Medicare coverage as per existing or modified law.

Previous to COBRA, patients were not charged for medical care provided by the Veterans Administration and Military Hospitals. Thus coverage under group health plans was excluded. Group health plans must reimburse the Federal government for VA/Military Hospital care. Such reimbursement will be made only to the extent permitted by the plan.

 

 

Date of Adoption/Revision:
August 11, 1986
August 10, 1987
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
July 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 07:12

412 - Annuities

412 - Annuities

It shall be the policy of the district to honor the written request of the employees of the district, when properly executed by the employee and filed with the employee benefits coordinator, to purchase an individual annuity contract through payroll deductions for such employee and as described in said act and under provisions of Section 403(b) of the Internal Revenue Code and in accordance with school regulations.

Employees desiring to participate in the tax sheltered annuity program through payroll deductions shall contact the employee benefits coordinator. When all forms have been completed satisfactorily by the parties concerned, they are to be returned to the employee benefits coordinator.

The following rules shall apply to all Tax Sheltered Annuities:
Responsibility for supplying the employee benefits coordinator with appropriate information in a timely manner regarding the TSA policy rests entirely with the employee.

 

 

Date of Adoption/Revision:
August 23, 1982
August 1992
August 1995
June 1998
June 1999
June 2001
July 2003
June 2004
July 2006
July 2007
Suspended October 2008
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 07:16

413 - Personnel - Health and Safety

413 - Personnel - Health and Safety

It is the policy of this district to ensure, so far as possible, that every employee has a safe and healthful place in which to work.  It is also the policy of this district to help each employee recognize his/her responsibilities for safe employment, and require that he/she adhere to those responsibilities.

Physical Examinations
Contracted employees will be required to submit to a pre-employment physical examination, after an offer of employment has been made and before the beginning of service.

Contracted employees working in the Statewide Voluntary Preschool Program must have a health assessment. Documented health assessments include:

  • capabilities and limitations that may affect job performance
  • documentation by a licensed health professional of TB skin testing using the Mantoux method and showing the employee to be free from active TB disease. For those who have positive TB skin tests and who develop a persistent cough or unexplained fever, immediate assessment by a licensed physician is required. For those who have increased risk of TB according to the Centers for Disease Control (CDC), documentation is required annually by a licensed health professional showing that the employee is free from active TB disease.   

The district will provide the standard examination form to be completed by an appropriately licensed health care provider who performs the physical examination.  A written report of the physical examination shall be submitted to the district.  The date by which any such physical examination report shall be submitted to the district shall be determined by the superintendent, but in no case shall be any less than five (5) business days prior to the first working day.

Bus drivers will be examined using all applicable state and federal criteria at the beginning of employment and every two years thereafter.  

Reimbursement to the extent not covered by insurance will be provided to contracted bus drivers, substitute and activity bus drivers, and employees in the Statewide Voluntary Preschool Program for the remaining cost of the required physical examination.

Fitness-for-duty examinations may be required following an absence from work due to illness, if there is a reasonable belief that the employee is unable to perform the essential functions of the job, or if there is a reasonable belief that the employee poses a direct threat to the employee or others because of a health condition.  A direct threat occurs when an individual poses a significant risk of substantial harm to him/herself or others, and the risk cannot be reduced below the direct threat level through reasonable accommodations.

All information regarding the medical condition or history of a contracted employee must be kept in files separate from the employee’s personnel records and treated as a confidential medical record subject to state and federal confidentiality laws.

The cost of the first examination for all full-time contracted employees will be paid by the employee (excluding contracted bus drivers and contracted Voluntary Preschool Program employees). The district shall provide the standard examination form to be completed by a recognized medical professional examiner.

Communicable Diseases
The district recognizes that some employees with a communicable disease, as defined by law, may be able to attend to their customary employment duties without creating a risk of transmission of the illness to the students or other employees.  The district also recognizes that there may be a greater risk of transmission of some communicable diseases for some employees with certain conditions than for other employees infected with the same disease.

Employees with a communicable disease will be allowed to perform their customary duties, provided they are able to perform the essential functions of their position and their presence does not pose a direct threat.  A direct threat occurs when an individual poses a significant risk of substantial harm to him/herself or others, and the risk cannot be reduced below the direct threat level through reasonable accommodations.

Prevention and control of communicable diseases shall be included in the school district’s bloodborne pathogens exposure control plan.  The procedures shall include scope and application, definitions, exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation, follow-up, communication of hazards to employees and record keeping.  This plan shall be reviewed annually by the superintendent and school nurse.

The health risk to immunodepressed employees shall be determined by their personal physician.  The health risk to others in the school district environment from the presence of an employee with a communicable disease shall be determined on a case-by-case basis by the employee’s personal physician, a physician chosen by the school district or public health officials.

An employee who is at work and who has a communicable disease that poses a direct threat, as defined above, shall report the condition to the superintendent any time the employee is aware that the employee’s condition poses a direct threat.  Any individual who has information that a district employee may have a communicable disease is encouraged to report the information to the superintendent.

The superintendent shall determine on a case-by-case basis whether the presence of an employee with a communicable disease in the district environment constitutes a direct threat.  In making this determination, the superintendent shall consider credible, objective evidence.  If the superintendent, after reviewing the credible, objective evidence, determines the employee’s presence may constitute a direct threat, the superintendent may request additional medical information from the employee’s physician (with the employee’s consent), a physician chosen by the district or public health officials, to confirm the superintendent’s determination.

All information regarding the medical condition or history of an employee must be kept in files separate from the employee’s personnel records and treated as a confidential medical record subject to state and federal law.

It is the responsibility of the superintendent, in conjunction with the school nurse, to develop administrative regulations stating the procedures for dealing with employees with a communicable disease.

 

 

Date of Adoption/Revision: 
August 1983
September 1992
August 1995
June 1998
June 2001
June 2004
July 2005
May 2006
July 2007
August 2013
December 2016
January 2017
September 2018
November 2018
June 2019

 

dawn@iowaschoo… Mon, 02/10/2020 - 07:19

413E1 - Employee Physical Exam

413E1 - Employee Physical Exam

CARROLL COMMUNITY SCHOOLDISTRICT

CARROLL, IOWA 51401-1911

 

Carroll Community School District Verification of Physical Examination

 

 

I have examined                                                                                               

                                      Please print name of person being examined

 

on                                          and found him/her to be

physically able to perform duties in the Carroll Community School District.

 

_____________________________________________________________

Signature of Examining Doctor                                                      Date

 

_____________________________________________________________

Printed Name of Examining Doctor

 

dawn@iowaschoo… Mon, 02/10/2020 - 07:29

414 - Activity Pass

414 - Activity Pass

All full time and part time contracted employees covered within board policy series 400 shall be issued an activity pass. This pass will entitle the individual employee to free admission to all locally scheduled school activities. The pass is non-transferable and does not apply where royalties are paid for a performance.

An activity pass may be issued to other individuals at the discretion of the athletic director/designee.

 

 

Date of Adoption/Revision:
July 1979
July 1991
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 07:31

415 - Unused Vacation (Non Bargaining Personnel)

415 - Unused Vacation (Non Bargaining Personnel)

This policy applies to those administrators and other non-bargaining unit employees who accrue vacation leave.

The board recognizes the value of vacation time and believes that vacation earned during the year should be used during the year it is earned. However, the board also realizes that sometimes employees may not have the opportunity to use all their vacation leave and want to carry it over into the next contract year.

Therefore, employees can carry over unused vacation leave up to a maximum of twice the amount earned annually. Any unused leave over this amount is lost. The superintendent and/or designee will notify and ensure that all affected employees use their vacation leave.

Upon leaving district employment, the district will buy back the accrued unused vacation leave days and leave days earned during the year.

For the purpose of this policy the term “day” shall equate to the number of hours the employee is contracted for or assigned to work. All leaves will be recorded in hours to align properly with the time management system.

 

 

Date of Adoption/Revision:
August 1998
June 2001
June 2004
July 2007
April 2011
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 07:33

416 - Employee Records

416 - Employee Records

The school district shall maintain personnel records on employees. The records are important for the daily administration of the educational program, for implementing board policy, for budget and financial planning, and for meeting state and federal requirements.

The records shall include, but not be limited to, records necessary for the daily administration of the school district, salary records, evaluations, application for employment, references, and other items needed to carry out board policy. Employee personnel files are school district records and are considered confidential records and therefore are not open to public inspection or accessibility. Only in certain limited instances, when the employee has given a signed consent, will employee personnel records be accessible to individuals other than the employee or authorized school officials.

Employees may have access to their personnel files at a time mutually agreed upon between the superintendent and/or designee and the employee. However, employees will not be allowed access to the employment references written on behalf of the employee. Board members will only have access to an employee’s file when it is necessary because of an employee related matter before the board.

It shall be the responsibility of the superintendent and/or designee to keep employees’ personnel files current. The board secretary shall be the custodian of employee records.

It shall be the responsibility of the superintendent and/or designee to develop administrative regulations for the implementation of this policy.

 

 

Date of Adoption/Revision:
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 07:34

416R1 - Employee Personnel Records Content

416R1 - Employee Personnel Records Content
  1. Employee personnel records may contain the following information:
  • Personal information including, but not limited to, name, address, telephone number, emergency numbers, birth date and spouse
  • Individual employment contract
  • Evaluations
  • Application, resume and references
  • Salary information
  • Copy of employee’s license or certificate, if needed for the position
  • Educational transcripts
  • Assignment
  • Records of disciplinary matters
  1. Employee health and medical records shall be kept in a file separate from the employee’s personnel records. Health and medical records may contain, but are not limited to:
  • Medical professional signed physical form
  • Sick or long-term disability leave days
  • Worker’s compensation claims
  • Reasonable accommodation made by the school district to accommodate the employee’s disability
  • Employee’s medical history
  • Employee emergency names and numbers

 

Record Access

Only authorized school officials shall have access to an employee’s records without the written consent of the employee. Authorized school officials may include, but not be limited to, the superintendent and/or designee, building principal, or board secretary. In the case of a medical emergency, the school nurse or other first aid or safety personnel may have access to the employee’s health or medical file without the consent of the employee. Board members will only have access to an employee’s personnel file without the consent of the employee when necessary for the conducting of board business.

 

Employee Record Retention

All employee records, except payroll and salary records shall be maintained for a minimum of seven years after termination of employment with the district. Applicant records shall be maintained for a minimum of seven years after the position was filled. Payroll and salary records shall be maintained for a minimum of three years after payment.

 

Applicant File Records Content

Records on applicants for positions with the school district shall be maintained in the central administration office. The records shall include, but not be limited to:

  • Application for employment
  • Resume
  • References
  • Evidence of appropriate license or certificate, if necessary for the position for which the individual applied
  • Affirmative action form, if submitted

 

 

Date of Adoption/Revision
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 07:35

417 - Court Subpoena

417 - Court Subpoena

Employees may be excused without pay or may use a personal leave day for a court-issued subpoena. Requests to be excused should be made to the superintendent/designee.

If the subpoena is issued for a school-related matter and not for a personal matter, leave with pay shall be granted.

 

Date of Adoption/Revision:
August 8, 1988
August 1992
August 1995
June 1998
June 1999
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 07:38

418 - Military Service

418 - Military Service

Leaves of absence are granted for military purposes but not to exceed the enlistment or draft period. On completion of the military service the individual is entitled to reinstatement at the same salary he/she would have received had he/she not taken such leave but subject to the following conditions:

     A.  That the position was not abolished;

     B.  That he/she is physically and mentally capable of performing the duties of the position;

     C.  That he/she makes written application for reinstatement to the superintendent/designee within 90 days after termination of military service; and

     D.  That he/she submits an honorable separation from the military service.

A leave of absence will be granted for reservists for training purposes when ordered by proper authority to active state or federal service but not for a period exceeding a total of 30 days in any calendar year. Leaves for training purposes are granted without loss of pay but employees are expected to take such training during times the school is not in session whenever possible.

 

 

Date of Adoption/Revision:
July 1979
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 07:39

419 - Absence Without Pay

419 - Absence Without Pay

Absence without pay may be authorized by the superintendent/designee. The application for such leave shall be made in writing. Authorization or denial shall also be in writing. Absences without pay shall not be approved for vacation purposes unless approved by the superintendent. The written authorization shall include a statement of deductions from the employee's salary and shall be made in accordance with the district's pay deduction regulations.

The amount of deduction from the pay of a salaried worker will be equal to the remuneration the employee would have received if he/she had been available to work during the time in question.

Involuntary absence not heretofore provided for may be excused. The employee shall make application immediately for excuse for such absence, and deductions in salary shall be made unless such deduction is specifically waived by the superintendent and/or designee.

Other absences than those herein provided for, or failure to follow the foregoing regulations, may be deemed to be neglect of duty and may be sufficient grounds for discipline including termination.

 

 

Date of Adoption/Revision:
July 1979
August 12, 1985
August 11, 1986
August 10, 1987
August 1992
August, 1995
June 1998
June 2001
June 2004
July 2007
July 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 07:42

420 - Jury Duty

420 - Jury Duty

Employees may be excused with pay for jury duty by the superintendent/designee. Payment received by employees from the court for juror per diem is to be turned over to the district within 30 days of the receipt of payment.

 

 

Date of Adoption/Revision:
July 1979
August 10, 1987
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
July 2010
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 07:43

421 - Pay Deductions

421 - Pay Deductions

The district provides leaves of absences to allow employees to be absent from work to attend to important matters outside of the workplace. As public employers, school districts are expected to record and monitor the work that employees perform and conform to principles of public accountability in their compensation practices.

Consistent with principles of public accountability, it is the policy of the district that, when an employee is absent from work for less than one work day and the employee does not use accrued leave for such absence, the employee’s pay will be reduced, or the employee will be placed on leave without pay if:

  • The employee has not sought permission to use paid leave for this partial-day absence,
  • The employee has sought permission to use paid leave for this partial-day absence and permission has been denied,
  • The employee’s accrued paid leave has been exhausted, or
  • The employee chooses to use leave without pay.

In each case in which an employee is absent from work for part of a work day, a deduction from compensation will be made or the employee will be placed on leave without pay for a period of time that is equal to the employee’s absence from the employee’s regularly scheduled hours of work on that day.

 

 

Date of Adoption/Revision:
July 2005
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 07:44

421R1 - Pay Deductions Regulation

421R1 - Pay Deductions Regulation

The district complies with all applicable laws with respect to payment of wages and benefits to employees including laws such as the federal Fair Labor Standards Act and the Iowa Wage Payment Collection Act. The district will not make pay deductions that violate either the federal or state laws.

An employee who believes that the district has made an inappropriate deduction or has failed to make proper payment regarding wages or benefits is encouraged to immediately consult with the appropriate supervisor. Alternatively, any employee may file a formal written complaint with the board secretary. Within 15 business days of receiving the complaint, the board secretary will make a determination as to whether the pay deductions were appropriate and provide the employee with a written response that may include reimbursement for any pay deductions that were not appropriately made.

This complaint procedure is available in addition to any other complaint process that also may be available to employees.

 

 

Date of Approval/Revision:
July 2005
July 2007
August  2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 07:45

423 - Gifts to Employees

423 - Gifts to Employees

The board understands the desire of students, parents, and others to give gifts to show appreciation of an employee. Rather than giving gifts, the board encourages, as more welcome and appropriate, the writing of letters to express gratitude and appreciation or the donation of a gift to benefit the district rather than an individual employee.

Employees shall not, either directly or indirectly, solicit, accept, or receive any gift, series of gifts, or an honorarium unless the donor does not meet the definition of a donor stated below or the gift or honorarium does not meet the definition of gift or an honorarium stated below.

However, employees may receive non-monetary gifts of a value less than $3.00 if the donor does not intend to influence the employee’s professional judgment. Employees may receive a gift on behalf of the district.

A “donor” is defined as a person or other entity which:

  • Is seeking to be or is a party to any one or any combination of sales, purchases, leases, or contracts to, from, or with the district;
  • Is engaged in activities, which are regulated or controlled by the district;
  • Will be directly and substantially affected financially by the performance or nonperformance of the employee's official duty in a way that is greater than the effect on the public generally or on a substantial class of persons to which the person belongs as a member of a profession, occupation, industry, or region; or
  • Is a lobbyist with respect to matters within the district’s jurisdiction.

A “gift” is the giving of anything of value in return for which something of equal or greater value is not given or received. However, “gift” does not include any of the following:

  • Contributions to a candidate or a candidate’s committee;
  • Information material relevant to an employee’s official function, such as books, pamphlets, reports, documents, or periodicals;
  • Anything received from a person related within the fourth degree by kinship or marriage, unless the donor is acting as an agent or intermediary for another person not so related;
  • An inheritance;
  • Anything available or distributed to the public generally without regard to the official status of the employee;
  • Actual expenses of an employee for food, beverages, travel, and lodging for a meeting, which is given in return for participation in a panel or speaking engagement at the meeting when the expenses relate directly to the day or days on which the employee has participation or presentation responsibilities;
  • Plaques or items of negligible resale value given as recognition for public services;
  • Items of food and drink with a value of less than three dollars that are received from any one donor during one calendar day;
  • Items or services solicited or given to a state, national, or regional organization in which the state of Iowa or a political subdivision of the state of Iowa is a member; or,
  • Items or services received as part of a regularly scheduled event that is part of a conference, seminar, or other meeting that is sponsored and directed by any state, national, or regional organization in which the state of Iowa or a political subdivision of the state of Iowa is a member.

An “honorarium” is anything of value that is accepted by, or on behalf of, an employee as consideration for an appearance, speech, or article. An honorarium does not include any of the following:

  • Actual expenses of an employee for food, beverages, travel, or lodging for a meeting, which is given in return for participation in a panel or speaking engagement at the meeting when the expenses relate directly to the day or days on which the employee has participation or presentation responsibilities;
  • A non-monetary gift or series of nonmonetary gifts donated within thirty days to a public body, a bona fide educational or charitable organization, or the department of general services; or,
  • A payment made to an employee for service rendered as part of a bona fide private business, trade, or profession in which the employee is engaged if the payment is commensurate with the actual services rendered and is not being made because of the person’s status as an employee but rather, because of some special expertise or other qualification.

It shall be the responsibility of each employee to know when it is appropriate to accept or reject gifts or an honorarium. An employee who violates this policy may be subject to disciplinary action.

 

 

Date of Adoption/Revision:
October 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 07:58

424 - Abuse Of Students by School District Employees

424 - Abuse Of Students by School District Employees

Physical or sexual abuse of students, including inappropriate and intentional sexual behavior, by employees will not be tolerated. The definition of employees for the purpose of this policy includes not only those who work for pay but also those who are volunteers of the school district under the direction and control of the school district. Employees found in violation of this policy will be subject to disciplinary action up to and including discharge.

The school district will respond promptly to allegations of abuse of students by school district employees by investigating or arranging for the investigation of an allegation. The processing of a complaint or allegation will be handled confidentially to the maximum extent possible.

Employees are required to assist in the investigation when requested to provide information and to maintain the confidentiality of the reporting and investigation process.

The school district has appointed a Level I investigator and alternate Level I investigator. The school district has also arranged for a trained, experienced professional to serve as the Level II investigator. The Level I investigator and alternate will be provided training in the conducting of an investigation at the expense of the school district. The names of the investigators are listed in the student handbook, and are published annually in the local newspaper and are posted in all school facilities.

The superintendent and/or designee is responsible for drafting administrative regulations to implement this policy.

Aiding and Abetting Prohibited:  Any individual who is a school employee, contractor, or agent shall not assist another school employee, contractor, or agent in obtaining a new job, apart from the routine transmission of administrative and personnel files, if the individual or agency knows, or has probable cause to believe, that such school employee, contractor, or agent engaged in sexual misconduct regarding a minor or student in violation of the law.  The former prohibition shall not apply if the information giving rise to probable cause has been properly reported to a law enforcement agency with jurisdiction over the alleged misconduct; and has been properly reported to any other authorities as required by federal, state, or local law and any one of the following conditions are met:

  1. the matter has been officially closed or the prosecutor or police with jurisdiction over the alleged misconduct has investigated the allegations and notified school officials that there is insufficient information to establish probable cause that the school employee, contractor, or agent engaged in sexual misconduct regarding a minor or student in violation of the law, or
  2. the school employee, contractor, or agent has been charged with, and acquitted or otherwise exonerated of the alleged misconduct; or
  3. the case or investigation remains open and there have been no charges filed against, or indictment of, the school employee, contractor, or agent within 4 years of the date on which the information was reported to a law enforcement agency.

 

 

Date of Adoption/Revision:
August 21, 1990
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016
October 2019

 

dawn@iowaschoo… Mon, 02/10/2020 - 08:03

424R1 - Abuse of Students by District Employees Regulations

424R1 - Abuse of Students by District Employees Regulations

Pursuant to Chapter 102 of the School Rules of Iowa, abuse may fall into either of the two following categories.

  1. Physical Abuse- The non-accidental physical injury to a student as a result of the actions of a district employee. Physical abuse may occur as the result of intentional infliction of injury or excessive, unnecessary, or unreasonable use of force in discipline.
  1. Sexual Abuse- Sexual offenses or misconduct as defined by Iowa Code Chapter 709. This definition also encompasses acts or omission of the District employee that allow, permit, or encourage the student to engage in prostitution as defined by Iowa law.

To constitute a violation of the Iowa Code, acts or omissions of the employee must have occurred on school grounds, on school time, at a school-sponsored activity, or in a school-related context.

It shall be the responsibility of the superintendent/designee to annually identify a designated investigator and an alternate investigator. The names and telephone numbers of these investigators shall be included in the employee handbooks.

When an employee receives a report of alleged abuse of a student by a district employee, the report shall immediately be given to the designated investigator or their alternate if the investigator is named in the report. The investigator shall then make and provide a copy of the report to the person filing, the student's parent/guardian and the district employee named in the report. Within five school days of receipt of the report, the investigator shall conduct an informal investigation to determine whether the allegations are true. In the course of this investigation, the investigator shall interview the alleged victim, the district employee named in the report, and any collateral sources who may have knowledge of the circumstances contained in the report. The investigator shall exercise prudent discretion to preserve the confidentiality interests of the individuals involved.

The investigator's role is not to determine the guilt or innocence of the involved party, but whether it is likely that an incident took place between the student and the District employee. If, in the investigator's opinion, the magnitude of the allegations suggests immediate and professional investigation is necessary, the investigator may waive informal investigation. In such cases, the investigator shall contact appropriate law enforcement officials, the child's parent/guardian, and the person filing the report, and shall document in writing the action taken.

Within fifteen (15) calendar days of receipt of the report, the investigator shall complete a written investigative report which shall include those items required by Chapter 102.9 of the Iowa Code. If the report is founded by a preponderance of the evidence, the investigator shall promptly notify law enforcement in case of sexual abuse allegations.

The investigator may notify law enforcement authorities in serious cases of physical abuse. In addition, the investigator shall (1) file a copy of the report with the district employee's supervisor, (2) file a complaint with the Board of Educational Examiners in cases involving a licensed district employee, and (3) document all actions taken.

Any record created by an investigation shall be handled subject to formally adopted or bargained policies on the maintenance of personnel records.

 

 

Date of Adoption/Revision:
August 21, 1990
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 08:04

425 - Prohibited Practices

425 - Prohibited Practices

When addressing, or in the presence of, a student or class, members of the school staff shall demonstrate the positive attitudes of the district. Profanity, sarcasm, ridicule, demeaning comments, and other unprofessional and/or inappropriate conduct and actions are expressly prohibited by any member of the school staff. Staff members who use profanity, sarcasm, ridicule, and/or demeaning comments may be subject to discipline including termination.

 

 

Date of Adoption/Revision:
August 2000
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 08:05

426 - Affirmative Action Grievance Procedure

426 - Affirmative Action Grievance Procedure

Students, parents of students, applicants for employment, and employees of the district shall have the right to file a formal complaint alleging non-compliance with federal and state regulations requiring non-discrimination in educational programs and employment.

Level One -- Principal, immediate supervisor

Individuals with a grievance of discrimination on the basis of gender, race, national origin, disability, religion, creed, sexual orientation, gender identity or age may first discuss it with their principal/designee or immediate supervisor, with the objective of resolving the matter informally. A student, parent/guardian, or applicant for employment with a complaint of discrimination on the basis of gender, race, national origin, disability, religion, creed, sexual orientation, gender identity, color, marital status, socioeconomic status, or age may discuss it with the instructor, counselor, supervisor, department chairperson, building administrator, or personnel contact person involved.

Level Two -- The affirmative action coordinator/designee (equity coordinator):

If the grievance is not resolved at level one and the grievant wish to pursue the grievance, they may formalize it by filing a complaint in writing. The complaint shall state the date filed, the name of complainant, home address, home and work phone number, the nature of the grievance, the date the alleged violation occurred, the remedy requested, and the signature of the complainant. The filing of the formal, written complaint at level two must be within fifteen (15) working days from the date of the event giving rise to the grievance or from the date the grievant could reasonably become aware of such occurrence. The grievant may request that a meeting concerning the complaint be held with the affirmative action coordinator/designee. A minor student may be accompanied by a parent/guardian at the meeting. The affirmative action coordinator/designee shall investigate the complaint and attempt to resolve it. A written report from the affirmative action coordinator/designee regarding action taken will be sent within fifteen (15) working days after receipt of the complaint.

Level Three – Superintendent and/or Designee

If the complaint is not resolved at level two, the grievant may process it to level three by presenting a written appeal to the superintendent and/or designee within ten (10) working days after the grievant receive the report from the affirmative action coordinator/designee. The grievant may request a meeting with the superintendent and/or designee. The superintendent and/or designee has the option of meeting with the grievant to discuss the appeal. A decision will be rendered by the superintendent and/or designee within ten (10) working days after receipt of the written appeal.

If, in cases of disability grievances at the elementary and secondary level, the issue is not resolved through the grievance process, the parent/guardian has a right to an impartial hearing to resolve the issue.

This procedure in no way denies the right of the grievant to file formal complaints with the Iowa Civil Rights Commission, the Federal Office of Civil Rights, or the Equal Employment Opportunity Commission for mediation or rectification of civil rights grievances, or to seek private counsel for complaints alleging discrimination.

The affirmative action coordinator/designees are: Crystal Boes, Adams Elementary, 1026 N Adams St., Carroll, IA 51401, home phone (515)371-3956, work phone (712)792-8040, and Gary Bengtson, Director of Business Affairs, 1026 N. Adams, IA 51401, home phone (712) 792-2720, work phone (712) 792-8002.

 

 

Date of Adoption/Revision:
August 21, 1990
August 1992
August 1995
August 1998
August 2000
June 2001
June 2004
May 2006
July 2006
July 2007
September 2012
August 2013
October 2016
June 2019

 

dawn@iowaschoo… Mon, 02/10/2020 - 08:07

427 - Employee Family and Medical Leave with Regulations

427 - Employee Family and Medical Leave with Regulations

Unpaid family and medical leave will be granted up to 12 weeks per year to assist employees in balancing family and work life. For purposes of this policy, year is defined as a rolling twelve (12) month period measured backward from the date an employee uses any family and medical leave. Requests for family and medical leave will be made to the superintendent/designee.

Employees may be allowed to substitute paid leave for unpaid family and medical leave by meeting the requirements set out in the family and medical leave administrative rules.

Employees eligible for family and medical leave must comply with the family and medical leave administrative rules prior to starting family and medical leave.

The CCSD employee handbook provides guidelines for this policy.

Detailed regulations and forms are found below.

 

FMLA requires covered employers to provide up to 12 weeks of unpaid, job-protected leave to eligible employees for the following reasons:

  1. For incapacity due to pregnancy, prenatal medical care or childbirth;
  2. To care for the employee’s child after birth, or placement for adoption or foster care;
  3. To care for the employee’s spouse, son or daughter, or parent, who has a serious health condition; or
  4. For a serious health condition that makes the employee unable to perform the employee’s job.

 

Military Family Leave Entitlements

 

Eligible employees with a spouse, son, daughter, or parent on active duty or call to active duty status in the National Guard or Reserves in support of a contingency operation may use their 12-week leave entitlement to address certain qualifying exigencies.

Qualifying exigencies may include attending certain military events, arranging for alternative childcare, addressing certain financial and legal arrangements, attending certain counseling sessions, and attending post-deployment reintegration briefings.

FMLA also includes a special leave entitlement that permits eligible employees to take up to 26 weeks of leave to care for a covered service member during a single 12-month period. A covered service member is a current member of the Armed Forces, including a member of the National Guard or Reserves, who has a serious injury or illness incurred in the line of duty or active duty that may render the service member medically unfit to perform his or her duties for which the service member is undergoing medical treatment, recuperation, or therapy; or is in outpatient status; or is on the temporary disability retired list. 

 

Benefits and Protection

During FMLA leave, the employer must maintain the employee’s health coverage under any “group health plan” on the same terms as if the employee had continued to work. Upon return from FMLA leave, most employees must be restored to their original or equivalent positions with equivalent pay, benefits, and other employment terms.

Use of FMLA leave cannot result in the loss of any employment benefit that accrued prior to the start of an employee’s leave.

 

Job Eligibility Requirements

Employees are eligible if they have worked for a covered employer for at least one year, for 1,250 hours over the previous 12 months, and if at least 50 employees are employed by the employer within 75 miles.

 

Definition of Serious Health Condition

A serious health condition is an illness, injury, impairment, or physical or mental condition that involves either an overnight stay in a medical care facility, or continuing treatment by a healthcare provider for a condition that either prevents the employee from performing the functions of the employee’s job, or prevents the qualified family member from participating in school or other daily activities.

Subject to certain conditions, the continuing treatment requirement may be met by a period of incapacity of more than 3 consecutive calendar days combined with at least two visits to a health care provider or one visit and a regimen of continuing treatment, or incapacity due to pregnancy, or incapacity due to a chronic condition. Other conditions may meet the definition of continuing treatment.

 

Use of Leave

An employee does not need to use this leave entitlement in one block. Leave can be taken intermittently or on a reduced leave schedule when medically necessary. Employees must make reasonable efforts to schedule leave for planned medical treatment so as not to unduly disrupt the employer’s operations. Leave due to qualifying exigencies may also be taken. Employee Family and

 

Substitution of Paid Leave for Unpaid Leave

Employees may choose or employers may require use of accrued paid leave while taking FMLA leave. In order to use paid leave for FMLA leave, employees must comply with the employer’s normal paid leave policies.

 

Employee Responsibilities

Employees must provide 30 days advance notice of the need to take FMLA leave when the need is foreseeable. When 30 days notice is not possible, the employee must provide notice as soon as practicable and generally must comply with an employer’s normal call-in procedures.

Employees must provide sufficient information for the employer to determine if the leave may qualify for FMLA protection and the anticipated timing and duration of the leave. Sufficient information may include that the employee is unable to perform job functions, the family member is unable to perform daily activities, the need for hospitalization or continuing treatment by a health care provider, or circumstances supporting the need for military family leave.

Employees also must inform the employer if the requested leave is for a reason for which FMLA leave was previously taken or certified. Employees also may be required to provide a certification and periodic recertification supporting the need for leave.

 

Employer Responsibilities

Covered employers must inform employees requesting leave whether they are eligible under FMLA. If they are, the notice must specify any additional information required as well as the employees’ rights and responsibilities. If they are not eligible, the employer must provide a reason for the ineligibility.

Covered employers must inform employees if leave will be designated as FMLA-protected and the amount of leave counted against the employee’s leave entitlement. If the employer determines that the leave is not FMLA-protected, the employer must notify the employee.

 

Unlawful Acts by Employers

FMLA makes it unlawful for any employer to:

  • Interfere with, restrain, or deny the exercise of any right provided under FMLA;
  • Discharge or discriminate against any person for opposing any practice made unlawful by FMLA or for involvement in any proceeding under or relating to FMLA.

 

Enforcement

An employee may file a complaint with the U.S. Department of Labor or may bring a private lawsuit against an employer.

FMLA does not affect any Federal or State law prohibiting discrimination, or supersede any State or local law or collective bargaining agreement which provides greater family or medical leave rights.

NOTE: FMLA section 109 (29 U.S.C. § 2619) requires FMLA covered employers to post the text of this notice. Regulations 29 C.F.R. § 825.300(a) may require additional disclosures.

If you have access to the Internet visit FLMA’s website: http://www.dol.gov/esa/whd/fmla.

To locate your nearest Wage-Hour Office, phone our toll-free information at 1-866-487-9243 or to the Web site at: http://www.wagehour.dol.gov.

For a listing of records that must be kept by employers to comply with FMLA visit the U.S. Dept. of Labor’s website: http://www.dol.gov/dol/allcfr/ESA/Title_29/Part_825/29CFR825.500.htm

U.S. Department of Labor – Revised July 2009

 

 

FAMILY AND MEDICAL LEAVE REQUEST FORM

 

Date:                                        

 

I, __________________________________________ request family and medical leave for the following reason: (check all that apply)

            for the birth of my child;

            for the placement of a child for adoption or foster care;

            to care for my child who has a serious health condition;

            to care for my parent who has a serious health condition;

            to care for my spouse who has a serious health condition; or

            because I am seriously ill and unable to perform the essential functions of my position.

            because of a qualifying exigency arising out of the fact that my       spouse;        son or daughter;                  parent is on active duty or call to active duty status in support of a contingency operation as a member of the National Guard or Reserves.

            because I am the        spouse;        son or daughter;        parent;       next of kin of a covered service member with a serious injury or illness.

 

I acknowledge my obligation to provide medical certification of my serious health condition or that of a family member in order to be eligible for family and medical leave within 15 days of the request for certification.

 

I acknowledge receipt of information regarding my obligations under the family and medical leave policy of the school district.

 

I request that my family and medical leave begin on                                     and I request leave as follows: (check one of the three (3) options)

            continuous, and I anticipate that I will be able to return to work on

                                        .

 

            intermittent leave for the:

            birth of my child or adoption or foster care placement subject to agreement by the district;

            serious health condition of myself, parent, or child when medically necessary;

 

 

            because of a qualifying exigency arising out of the fact that my       spouse;

       son or daughter;       parent is on active duty or call to active duty status in support of a contingency operation as a member of the National Guard or

Reserves.

            because I am the        spouse;        son or daughter;        parent;       next of kin of a covered service member with a serious injury or illness.

 

I anticipate returning to work at my regular schedule on                                       .

            reduced work schedule for the:

            birth of my child or adoption or foster care placement subject to agreement by the district;

            serious health condition of myself, parent, or child when medically necessary;

            because of a qualifying exigency arising out of the fact that my       spouse;

       son or daughter;       parent is on active duty or call to active duty status in support of a contingency operation as a member of the National Guard or Reserves.

            because I am the        spouse;        son or daughter;        parent;       next of kin of a covered service member with a serious injury or illness.

I anticipate returning to work at my regular schedule on                                       .

 

I realize I may be moved to an alternative position during the period of the family and medical intermittent or reduced work schedule leave. I also realize that with foreseeable intermittent or reduced work schedule leave, subject to the requirements of my health care provider, I may be required to schedule the leave to minimize interruptions to school district operations.

 

While on family and medical leave, I agree to pay my regular contributions to employer sponsored benefit plans. My contributions will be deducted from moneys owed me during the leave period. If no monies are owed me, I will reimburse the school district by personal check or cash for my contributions. I understand that I may be dropped from the employer-sponsored benefit plans for failure to pay my contribution.

 

I agree to reimburse the school district for any payment of my contributions with deductions from future monies owed to me or the school district may seek reimbursement of payments of my contributions in court.

 

I acknowledge that the above information is true to the best of my knowledge. Signed    

Date                                                                                                                           

 

 

FAMILY AND MEDICAL LEAVE REQUEST REGULATION

A.  School District Notice

  1. The school district will post the notice in Exhibit 427.1 regarding family and medical leave.
     
  2. Information on the Family and Medical Leave Act and the board policy on family and medical leave, including leave provisions and employee obligations will be provided annually. The information will be in the employee handbook.
     
  3. When an employee requests family and medical leave, the school district will provide the employee with information listing the employee's obligations and requirements. Such information will include:

    a.  a statement clarifying whether the leave qualifies as family and medical leave and will, therefore, be credited to the employee's annual 12-week
         entitlement or 26 week entitlement depending on the purpose of the leave;

    b.  a reminder that employees requesting family and medical leave for their serious health condition or for that of an immediate family member must furnish
         medical certification of the serious health condition and the consequences for failing to do so or proof of call to active duty in the case of military family
         and medical leave;

    c.  an explanation of the employee's right to substitute paid leave for family and medical leave including a description of when the school district requires
         substitution of paid leave and the conditions related to the substitution; and

    d.  a statement notifying employees that they must pay and must make arrangements for paying any premium or other payments to maintain health or
         other benefits.

B.  Eligible Employees

  1. Employees are eligible for family and medical leave if the following three criteria are met:

    a.  

    The school district has more than fifty (50) employees on the payroll at the time leave is requested;

    b.  

    The employee has worked for the school district for at least twelve (12) months or fifty-two (52) weeks (the months and weeks need not be
         consecutive); and

    c.  

    The employee has worked at least 1,250 hours within the previous year. Full-time professional employees who are exempt from the wage and hour law
         may be presumed to have worked the minimum hour requirement.

     
  2. If the employee requesting leave is unable to meet the above criteria, the employee is not eligible for family and medical leave.

C.  Employee Requesting Leave (two types of leave)

  1. Foreseeable family and medical leave

    a.  

    Definition - leave is foreseeable for the birth or placement of an adopted or foster child with the employee or for planned medical treatment.

    b.  

    Employee must give at least thirty days notice for foreseeable leave. Failure to give the notice may result in the leave beginning thirty days after notice
         was received. For those taking leave due to military family and medical leave, notice should be given as soon as possible.

    c.  

    Employees must consult with the school district prior to scheduling planned medical treatment leave to minimize disruption to the school district. The
         scheduling is subject to the approval of the health care provider.

     
  2. Unforeseeable family and medical leave.

    a.  

    Definition - leave is unforeseeable in such situations as emergency medical treatment or premature birth.

    b.  

    Employee must give notice as soon as possible but no later than one to two work days after learning that leave will be necessary.

    c.  

    A spouse or family member may give the notice if the employee is unable to personally give notice.

D.  Eligible Family and Medical Leave Determination

  1. The following is a list of the acceptable purposes for family or medical leave:

    a.  

    The birth of a son or daughter of the employee and in order to care for that son or daughter prior to the first anniversary of the child's birth;

    b.  

    The placement of a son or daughter with the employee for adoption or foster care and in order to care for that son or daughter prior to the first
         anniversary of the child's placement;

    c.  

    To care for the spouse, son, daughter or parent of the employee if the spouse, son, daughter or parent has a serious health condition;

    d.  

    Employee's serious health condition that makes the employee unable to perform the essential functions of the employee's position;

    e.  

    Because of a qualifying exigency arising out of the fact that an employee’s spouse, son or daughter or parent is on active duty or call to active duty
         status in support of a contingency operation as a member of the National Guard or Reserves; or

    f.  

    Because the employee is the spouse, son or daughter, parent or next of kin of a covered service member with a serious injury or illness.
     
  2. The school district may require the employee giving notice of the need for leave to provide reasonable documentation or a statement of family relationship.
     
  3. Medical certification.

    a.  

    When required:

         i.   E

    mployees may be required to present medical certification of the employee's serious health condition and inability to perform the essential functions
              of the job;

         ii. 

    Employees may be required to present medical certification of the family member's serious health condition and that it is medically necessary for the
              employee to take leave to care for the family member; and/or

         iii.  

    Employees may be required to present certification of the call to active duty when taking military family and medical leave.

    b.  

    Employee's medical certification responsibilities:

         i.   

    The employee must obtain the certification from the health care provider who is treating the individual with the serious health condition;

         ii.  

    The school district may require the employee to obtain a second certification by a healthcare provider chosen by and paid for by the school district if
              the school district has reason to doubt the validity of the certification an employee submits. The second health care provider cannot, however, be
              employed by the school district on a regular basis;

         iii. 

    If the second health care provider disagrees with the first healthcare provider, then the school district may require a third health care provider to
              certify the serious health condition. This health care provider must be mutually agreed upon by the employee and the school district and paid for by
              the school district.

    This certification or lack of certification is binding upon both the employee and the school district.

    c.  Medical certification will be required fifteen (15) days after family and medical leave begins unless it is impracticable to do so. The school district may
         request recertification every thirty (30) days. Recertification must be submitted within fifteen (15) days of the school district's request.

    d.  Employees taking military caregiver family and medical leave to care for a family service member cannot be required to obtain a second opinion or to
         provide recertification.

    e.  Family and medical leave requested for the serious health condition of the employee or to care for a family member with a serious health condition
         which is not supported by medical certification will be denied until such certification is provided.

E.  Entitlement.

  1. Employees are entitled to twelve (12) weeks unpaid family and medical leave per year. Employees taking military caregiver family and medical leave to care for a family service member are entitled to twenty-six (26) weeks of unpaid family and medical leave but only in a single twelve (12) month period.
     
  2. Year is defined as a rolling twelve (12) month period measured backward from the date an employee uses any family and medical leave.
     
  3. If insufficient leave is available, the school district may:

    a.  

    Deny the leave if entitlement is exhausted;

    b.  

    Award leave available; and/or

    c.  

    Award leave in accordance with other provisions of board policy or the collective bargaining agreement.

F.  Type of Leave Requested.

  1. Continuous - employee will not report to work for set number of days or weeks.
     
  2. Intermittent - employee requests family and medical leave for separate periods of time.

    a.  

    Intermittent family and medical leave is available for:

         i.   

    the birth or adoption of the employee’s child, foster care placement subject to agreement by the district;

         ii.  

    the employee or the employee’s parent or child, when medically necessary, is suffering from a serious health condition;

         iii.  

    a qualifying exigency arising out of the fact that the employee’s spouse, the employee’s son or daughter, or the employee’s parent is on active duty
              or call to active duty status in support of a contingency operation as a member of the National Guard or Reserves; and/or

         iv.  

    the employee is the spouse, son or daughter, parent or next of kin of a covered service member with a serious injury or illness.

    b.  

    In the case of foreseeable intermittent leave, the employee must schedule the leave to minimize disruption to the school district operation.

    c.  

    During the period of foreseeable intermittent leave, the school district may move the employee to an alternative position with equivalent pay and
         benefits.                  (For instructional employees, see G below.)

     
  3. Reduced work schedule - employee requests a reduction in the employee's regular work schedule.

    a.  

    Reduced work schedule family and medical leave is available for:

         i.   

    the birth or adoption of the employee’s child, foster care placement subject to agreement by the district;

         ii. 

    the employee or the employee’s parent or child, when medically necessary, is suffering from a serious health condition;

         iii.  

    a qualifying exigency arising out of the fact that the employee’s spouse, the employee’s son or daughter, or the employee’s parent is on active duty
              or call to active duty status in support of a contingency operation as a member of the National Guard or Reserves; and/or

         iv.   

    the employee is the spouse, son or daughter, parent or next of kin of a covered service member with a serious injury or illness.

    b.  

    In the case of foreseeable reduced work schedule leave, the employee must schedule the leave to minimize disruption to the school district operation.

    c.  

    During the period of foreseeable reduced work schedule leave, the school district may move the employee to an alternative position with equivalent pay
         and benefits. (For instructional employees, see G below.)

G.  Special Rules for Instructional Employees.

  1. Definition - an instructional employee is one whose principal function is to teach and instruct students in a class, a small group or an individual setting. This includes, but is not limited to, teachers, coaches, driver's education instructors and special education assistants.
     
  2. Instructional employees who request foreseeable medically necessary intermittent or reduced work schedule family and medical leave greater than twenty percent (20%) of the work days in the leave period may be required to:

    a.  

    Take leave for the entire period or periods of the planned medical treatment; or

    b.  

    Move to an available alternative position, with equivalent pay and benefits, but not necessarily equivalent duties, for which the employee is qualified.
     
  3. Instructional employees who request continuous family and medical leave near the end of a semester may be required to extend the family and medical leave through the end of the semester. The number of weeks remaining before the end of a semester does not include scheduled school breaks, such as summer, winter or spring break.

    a.  

    If an instructional employee begins family and medical leave for any purpose more than five weeks before the end of a semester, the school district may
         require that the leave be continued until the end of the semester if the leave will last at least three weeks and the employee would return to work during
         the last three weeks of the semester if the leave was not continued.

    b.  

    If the employee begins family and medical leave for a purpose other than the employee's own serious health condition during the last five weeks of a
         semester, the school district may require that the leave be continued until the end of the semester if the leave will last more than two weeks and the
         employee would return to work during the last two weeks of the semester.

    c.  

    If the employee begins family and medical leave for a purpose other than the employee's own serious health condition during the last three weeks of the
         semester and the leave will last more than five working days, the school district may require the employee to continue taking leave until the end of the
         semester.

     
  4. The entire period of leave taken under the special rules is credited as family and medical leave. The school district will continue to fulfill the school district's family and medical leave responsibilities and obligations, including the obligation to continue the employee's health insurance and other benefits, if an instructional employee's family and medical leave entitlement ends before the involuntary leave period expires.

H.  Employee responsibilities while on family and medical leave.

  1. Employee must continue to pay health care benefit contributions or other benefit contributions regularly paid by the employee unless employee elects not to continue the benefits.
     
  2. The employee contribution payments will be deducted from any money owed to the employee or the employee will reimburse the school district at a time set by the superintendent.
     
  3. An employee who fails to make the health care contribution payments within thirty days after they are due will be notified that their coverage may be canceled if payment is not received within an additional fifteen (15) days.
     
  4. An employee may be asked to re-certify the medical necessity of family and medical leave for the serious medical condition of an employee or family member once every thirty (30) days and return the certification within fifteen (15) days of the request.
     
  5. The employee must notify the school district of the employee's intent to return to work at least once each month during their leave and at least two (2) weeks prior to the conclusion of the family and medical leave.
     
  6. If an employee intends not to return to work, the employee must immediately notify the school district, in writing, of the employee's intent not to return. The school district will cease benefits upon receipt of this notification.

I.  Use of paid leave for family and medical leave.

  1. An employee may substitute unpaid family and medical leave with appropriate paid leave available to the employee under board policy.  When the school district determines that paid leave is being taken for an FMLA reason, the school district will notify the employee within two business days that the paid leave will be counted as FMLA leave.

 

 

FAMILY AND MEDICAL LEAVE DEFINITIONS

Active Duty - duty under a call or order to active duty under a provision of law referring to in section 101(a)(13) of title 10, U.S. Code.

Common Law Marriage - according to Iowa law, common law marriages exist when there is a present intent by the two parties to be married, continuous cohabitation, and a public declaration that the parties are husband and wife. There is no time factor that needs to be met in order for there to be a common law marriage.

Contingency Operation - has the same meaning given such term in section 101(a)(13) of title 10,

    1. Code.

 

Continuing Treatment - a serious health condition involving continuing treatment by a health care provider includes any one or more of the following:

A period of incapacity (i.e., inability to work, attend school or perform other regular daily activities due to the serious health condition, treatment for or recovery from) of more than three consecutive calendar days and any subsequent treatment or period of incapacity relating to the same condition that also involves:

  • treatment two or more times by a health care provider, by a nurse or physician's assistant under direct supervision of a health care provider, or by a provider of healthcare services (e.g., physical therapist) under orders of, or in referral by, a healthcare provider; or
  • treatment by a healthcare provider on at least one occasion which results in a regimen of continuing treatment under the supervision of a the health care provider.

Any period of incapacity due to pregnancy or for prenatal care.

Any period of incapacity or treatment for such incapacity due to a chronic serious health condition. A chronic serious health condition is one which:

  • requires periodic visits for treatment by a health care provider or by a nurse or physician's assistant under direct supervision of a health care provider;
  • continues over an extended period of time (including recurring episodes of a single underlying condition); and
  • may cause episodic rather than a continuing period of incapacity (e.g., asthma, diabetes, epilepsy, etc.).

Any period of incapacity which is permanent or long-term due to a condition for which treatment may not be effective. The employee or family member must be under the continuing supervision of, but need not be receiving active treatment by, a health care provider. Examples include Alzheimer's, a severe stroke or the terminal stages of a disease.

Any period of absence to receive multiple treatments (including any period of recovery) by a healthcare provider or by a provider of health care services under orders of, or on referral by, a health care provider, either for restorative surgery after an accident or other injury, or for a condition that would likely result in a period of incapacity of more than three consecutive calendar days in the absence of medical intervention or treatment, such as cancer (chemotherapy, radiation, etc.), severe arthritis (physical therapy), or kidney disease (dialysis).

Covered Service member - a current member of the Armed Forces, including a member of the National Guard or Reserves, who is undergoing medical treatment, recuperation, or therapy, is otherwise in outpatient status, or is otherwise on the temporary disability retired list, for a serious injury or illness.

Eligible Employee - the district has more than 50 employees on the payroll at the time leave is requested. The employee has worked for the district for at least twelve months and has worked at least 1250 hours within the previous year.

Essential Functions of the Job - those functions which are fundamental to the performance of the job. It does not include marginal functions.

Employment Benefits - all benefits provided or made available to employees by an employer, including group life insurance, health insurance, disability insurance, sick leave, annual leave, educational benefits, and pensions, regardless of whether such benefits are provided by a practice or written policy of an employer or through an "employee benefit plan."

Family Member - individuals who meet the definition of son, daughter, spouse or parent.

Group Health Plan - any plan of, or contributed to by, an employer (including a self-insured plan) to provide health care (directly or otherwise) to the employer's employees, former employees, or the families of such employees or former employees.

Health Care Provider-

A doctor of medicine or osteopathy who is authorized to practice medicine or surgery by the state in which the doctor practices; or

Podiatrists, dentists, clinical psychologists, optometrists, and chiropractors (limited to treatment consisting of manual manipulation of the spine to correct a subluxation as demonstrated by X ray to exist) authorized to practice in the state and performing within the scope of their practice as defined under state law; and

Nurse practitioners and nurse-midwives, and clinical social workers who are authorized to practice under state law and who are performing within the scope of their practice as defined under state law; and

Christian Science practitioners listed with the First Church of Christ Scientist in Boston, Massachusetts;

Any health care provider from whom an employer or a group health plan's benefits manager will accept certification of the existence of a serious health condition to substantiate a claim for benefits;

A health care provider as defined above who practices in a country other than the United States who is licensed to practice in accordance with the laws and regulations of that country.

In Loco Parentis - individuals who had or have day-to-day responsibilities for the care and financial support of a child not their biological child or who had the responsibility for an employee when the employee was a child.

Incapable of Self-Care - that the individual requires active assistance or supervision to provide daily self-care in several of the "activities of daily living" or "ADLs." Activities of daily living include adaptive activities such as caring appropriately for one's grooming and hygiene, bathing, dressing, eating, cooking, cleaning, shopping, taking public transportation, paying bills, maintaining a residence, using telephones and directories, using a post office, etc.

Instructional Employee - an employee employed principally in an instructional capacity by an educational agency or school whose principal function is to teach and instruct students in a class, a small group, or an individual setting, and includes athletic coaches, driving instructors, and special education assistants such as signers for the hearing impaired. The term does not include teacher assistants or aides who do not have as their principal function actual teaching or instructing, nor auxiliary personnel such as counselors, psychologists, curriculum specialists, cafeteria workers, maintenance workers, bus drivers, or other primarily non instructional employees.

Intermittent Leave - leave taken in separate periods of time due to a single illness or injury, rather than for one continuous period of time, and may include leave or periods from an hour or more to several weeks.

Medically Necessary - certification for medical necessity is the same as certification for serious health condition.

"Needed to Care For" - the medical certification that an employee is "needed to care for" a family member encompasses both physical and psychological care. For example, where, because of a serious health condition, the family member is unable to care for his or her own basic medical, hygienic or nutritional needs or safety or is unable to transport himself or herself to medical treatment. It also includes situations where the employee may be needed to fill in for others who are caring for the family member or to make arrangements for changes in care.

Next of Kin - an individual's nearest blood relative

Outpatient Status - the status of a member of the Armed Forces assigned to one of the following:

  • either a military medical treatment facility as an outpatient; or,
  • a unit established for the purpose of providing command and control of members of the Armed Forces receiving medical care as outpatients.

Parent - a biological parent or an individual who stands in loco parentis to a child or stood in loco parentis to an employee when the employee was a child. Parent does not include parent-in-law.

Physical or Mental Disability - a physical or mental impairment that substantially limits one or more of the major life activities of an individual.

Reduced Leave Schedule - a leave schedule that reduces the usual number of hours per workweek, or hours per workday, of an employee.

Serious Health Condition -

An illness, injury, impairment, or physical or mental condition that involves:

  • Inpatient care (i.e. an overnight stay) in a hospital, hospice or residential medical care facility including any period of incapacity (for purposes of this section, defined to mean inability to work, attend school or perform other regular daily activities due to the serious health condition, treatment for or recovery from), or any subsequent treatment in connection with such inpatient care; or
  • Continuing treatment by a health care provider. A serious health condition involving continuing treatment by a health care provider includes:
    • A period of incapacity (i.e., inability to work, attend school or perform other regular daily activities due to the serious health condition, treatment for or recovery from) of more than three consecutive calendar days, including any subsequent treatment or period of incapacity relating to the same condition, that also involves:
      • Treatment two or more times by a health care provider, by a nurse or physician's assistant under direct supervision of a health care provider, or by a provider of healthcare services (e.g., physical therapist) under orders of, or on referral by, a healthcare provider; or
      • Treatment by a healthcare provider on at least one occasion which results in a regimen of continuing treatment under the supervision of the health care provider.
    • Any period of incapacity due to pregnancy or for prenatal care.
    • Any period of incapacity or treatment for such incapacity due to a chronic serious health condition. A chronic serious health condition is one which:
      • Requires periodic visits for treatment by a health care provider or by a nurse or physician's assistant under direct supervision of a health care provider;
      • Continues over an extended period of time (including recurring episodes of a single underlying condition); and,
      • May cause episodic rather than a continuing period of incapacity (e.g., asthma, diabetes, epilepsy, etc.).
    • A period of incapacity which is permanent or long-term due to a condition for which treatment may not be effective. The employee or family member must be under the continuing supervision of, but need not be receiving active treatment by, a health care provider. Examples include Alzheimer's, a severe stroke, or the terminal stages of a disease.
    • Any period of absence to receive multiple treatments (including any period of recovery from) by a healthcare provider or by a provider of health care services under orders of, or on referral by, a health care provider, either for restorative surgery after an accident or other injury, or for a condition that would likely result in a period of incapacity of more than three consecutive calendar days in the absence of medical intervention or treatment, such as cancer (chemotherapy, radiation, etc.), severe arthritis (physical therapy), or kidney disease (dialysis).

Treatment for purposes of this definition includes, but is not limited to, examinations to determine if a serious health condition exists and evaluation of the condition. Treatment does not include routine physical examinations, eye examinations or dental examinations. Under this definition, a regimen of continuing treatment includes, for example, a course of prescription medication (e.g., an antibiotic) or therapy requiring special equipment to resolve or alleviate the health condition (e.g., oxygen). A regimen of continuing treatment that includes the taking of over-the-counter medications such as aspirin, antihistamines, or salves; or bed rest, drinking fluids, exercise and other similar activities that can be initiated without a visit to a health care provider, is not, by itself, sufficient to constitute a regimen of continuing treatment for purposes of FMLA leave.

Conditions for which cosmetic treatments are administered (such as most treatments for acne or plastic surgery) are not "serious health conditions" unless inpatient hospital care is required or unless complications develop. Ordinarily, unless complications arise, the common cold, the flu, earaches, upset stomach, ulcers, headaches other than migraine, routine dental or orthodontia problems, periodontal disease, etc., are examples of conditions that do not meet the definition of a serious health condition and do not qualify for FMLA leave. Restorative dental or plastic surgery after an injury or removal of cancerous growths are serious health conditions provided all the other conditions of this regulation are met. Mental illness resulting from stress or allergies, may be a serious health condition, but only if all the conditions of this section are met.

Substance abuse may be a serious health condition if the conditions of this section are met.

However, FMLA leave may only be taken for treatment for substance abuse by a healthcare provider or by a provider of health care on referral by a health care provider. On the other hand, absence because of the employee's use of the substance, rather than for treatment, does not qualify for FMLA leave.

Absence attributable to incapacity under this definition qualifies for FMLA leave even though the employee or the immediate family member does not receive treatment from a health care provider during the absence, and even if the absence does not last more than three days. For example, an employee with asthma may be unable to report for work due to the onset of an asthma attack or because the employee's health care provider has advised the employee to stay home when the pollen count exceeds a certain level. An employee who is pregnant may be unable to report to work because of severe morning sickness.

Serious Injury or Illness - an injury or illness incurred by a member of the Armed forces, including the National Guard or Reserves, in the line of duty on active duty in the Armed Forces that may render the member medically unfit to perform the duties of the member's office, grade, rank, or rating.

Son or daughter - a biological child, adopted child, foster child, stepchild, legal ward, or a child of a person standing in loco parentis. The child must be under age 18 or, if over 18, incapable of self-care because of a mental or physical disability.

Spouse - a husband or wife recognized by Iowa law including common law marriages.

 

 

Adoption/Revision:
August 1995
June 1998
June 2001
J
une 2004
July 2007
August 2013
October 2016
September 2018

 

dawn@iowaschoo… Mon, 02/10/2020 - 08:08

428 - Drug-Free Workplace

428 - Drug-Free Workplace

No employee engaged in work for the district shall unlawfully manufacture, distribute, dispense, possess or use on or in the workplace any narcotic, hallucinogenic, amphetamine, barbiturate, marijuana, alcohol or any other controlled substance as defined by federal or state law.

Workplace is defined as the site for the performance of work done in the capacity as a district employee. This includes a school building or school premise; a school-owned vehicle or a school-approved vehicle used to transport students to and from school or school activities; and off school property during a school sponsored or school-approved activity, event or function, such as a field trip or athletic event, where students are under the jurisdiction of the district.

Employees shall notify their supervisor of the employee's conviction under any criminal drug statute for a violation occurring in the workplace as defined above, no later than five (5) days after such conviction.

Employees shall abide by the terms of this policy respecting a drug-free workplace. Failure to abide by this policy may lead to discipline, including termination from employment with the district. In addition, an employee who violates the terms of this policy may be required to participate in a drug abuse assistance or rehabilitation program approved by the board. If the employee fails to successfully participate in such a program, the employee may be subject to discipline, including termination.

The district office shall be responsible for publication and dissemination of this policy to each employee. In addition, the district office shall oversee the establishment of a drug-free awareness program to educate employees about the dangers of drug abuse and make them aware of available drug counseling programs.

 

 

Date of Adoption/Revision:
August 1994
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 08:46

429 - Use of Tobacco/Nicotine Products

429 - Use of Tobacco/Nicotine Products

It is the goal of the board to have a smoke, tobacco, and nicotine-free environment in all district owned and operated motor vehicles and buildings. All district owned or operated motor vehicles, buildings, or school owned/leased property shall be off limits for smoking and/or using tobacco/nicotine products.

This ban extends to all individuals. Persons violating this policy shall be asked to refrain from smoking and/or using tobacco products. Persons failing to abide by this request shall be required to leave the district premises/property immediately.

It shall be the responsibility of all school personnel to adhere to and enforce this policy.

School district facilities and grounds, including school vehicles, are off limits for tobacco or nicotine products, including the use of look-a-likes where the original would include tobacco or nicotine. This requirement extends to students, employees and visitors. This policy applies at all times, including school-sponsored and non-school-sponsored events. Persons failing to abide by this request are required to extinguish their smoking material, dispose of the tobacco, nicotine or other product or leave the school district premises immediately. It is the responsibility of the administration to enforce this policy.

(See Board Policy 921)

 

 

Date of Adoption/Revision:
August 8, 1988
July 22, 1991
August 1992
August 1995
August 1997
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016
February 2020

 

dawn@iowaschoo… Mon, 02/10/2020 - 08:47

430 - Holidays (Non Bargaining Personnel)

430 - Holidays (Non Bargaining Personnel)

Classified personnel have holidays as specified below:

  1. Mechanic, Custodial, Maintenance employees (full-time) and Administrative Assistants (12 month):

    Paid holidays shall include Independence Day, Labor Day, Thanksgiving Day, and the day following Thanksgiving, Christmas Day, New Year's Day, and Memorial Day.  If the holiday falls on Saturday, the holiday will be observed on Friday.  If the holiday falls on a Sunday, the holiday will be observed on Monday. 

    Non-bargaining employees will receive one-half day paid holiday for Good Friday, Christmas Eve, New Year’s Eve, and Independence Day eve if any of these days are workdays.  However, employees may receive a full day of pay (half-day holiday paid, regular half-day pay) by employee or supervisor request to work the first shift of any of these days.

  1. Administrative Assistants (Less than 12 months):

    Paid holidays shall include Labor Day, Thanksgiving Day, Christmas Day, New Year's Day and Memorial Day.  If the holiday falls on a Sunday, it shall be observed on Monday; if any of the above holidays fall on a Saturday, it shall be observed on Friday.

  1. Food Service Employees:

    Paid holidays shall include Labor Day, Thanksgiving Day, Christmas Day, New Year's Day and Memorial Day.  If the holidays fall on a Sunday, it shall be observed on Monday; if any of the above holidays falls on a Saturday, it shall be observed on Friday.

  1. Temporary custodial and clerical employees:

    No paid holidays.

 

 

Date of Adoption/Revision:                
August 23, 1982    
August 10, 1987                                    
August 1992          
August 1995          
June 1998
June 2001
June 2003
June 2004
July 2007
July 2010
July 2012
August 2013
October 2018

 

dawn@iowaschoo… Mon, 02/10/2020 - 08:49

432 - Worker's Compensation

432 - Worker's Compensation

Employees shall report as soon as possible to their supervisor any accident or illness claimed to have resulted from work.

All work related injury, illness, or death of an employee shall be reported by the employee's immediate supervisor to the business office within twenty-four (24) hours of the time when the supervisor learns the facts giving rise to the potential claim, on forms provided by the district. If at all possible, the affected employee should supply the pertinent information to the business office.

The board shall maintain a worker's compensation insurance program that will provide to the employees of the district adequate coverage for personal injury or death under the worker's compensation laws of the State of Iowa.

The affected employee shall be entitled to wage benefits for work days lost as stipulated by the state of Iowa and the insurance program. The employee has the option of taking the worker’s compensation benefit or their normal pay from the district. If the normal pay option is taken, the employee must elect to reduce a full day of sick leave, vacation leave, or earned compensatory time entitlements for each day of absence. Only one of these options may be used for the same incident.

 

 

Date of Adoption/Revision:
August 8, 1988
September 10, 1990
August 1992
August 1995
August 1998
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 08:51

434 - Service Recognition

434 - Service Recognition

Eligibility for service recognition:

  1. Service pins will be presented to those employees who have completed five years of service to the district. Additional pins will be presented at five-year intervals (10, 15, 20, etc.). The superintendent and/or designee shall set the presentation of this recognition -- preferably in the spring of the year.
  1. Service plaques will be presented to those employees who have completed a minimum of fifteen years of service to the district, upon leaving the district or retirement. The superintendent and/or designee shall set the presentation of this recognition—preferably in the spring of the year.
  1. Lifetime activity passes will be presented upon retirement to all employees who have served the district a minimum of fifteen years. An additional pass will be available for the retiree's spouse upon request.

 

 

Date of Adoption/Revision:
August 8, 1988
August 1992
August 1995
June 1998
June 2001
June 2004
July 2006
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 08:53

435 - Alcohol and Drug Testing

435 - Alcohol and Drug Testing

The purpose of this policy is to provide guidance with respect to drug and alcohol testing of district employees who drive a vehicle transporting 16 or more persons, including the driver, and who drive vehicles weighing over 26,001 pounds requiring a commercial driver’s license.

Alcohol and drug testing of employees and applicants shall be conducted in accordance with state and federal law (Code of Federal Regulations Title 49, Part 382.107).

Refusal by an employee to submit to alcohol or drug tests shall result in immediate suspension and shall be grounds for termination. Any employee of the district who tests positive for alcohol or drug use in violation of district policies and procedures may on the first offense, be subject to discipline including termination or may be referred for substance abuse evaluation and rehabilitation. The employee shall not return to work until released by a licensed substance abuse professional approved by the district, and until all other legal requirements are met. A second offense will result in immediate termination and will automatically cancel district employment.

 

 

Date of Adoption/Revision:
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 08:59

435.1E - Drug & Alcohol Program and Pre-Employment Testing Acknowledgment Form

435.1E - Drug & Alcohol Program and Pre-Employment Testing Acknowledgment Form

I,                                                                         , have received a copy, read and understand the Drug and Alcohol Testing Program policy of the Carroll School District and its supporting documents.

I understand that if I violate the Drug and Alcohol Testing Program policy, its supporting documents or the law, I may be subject to discipline up to and including termination.

I also understand that I must inform my supervisor of any prescription medication I use.

In addition, I have received a copy of the U.S. DOT publication, “What Employees Need to Know about DOT Drug & Alcohol Testing,” and have read and understand its contents.

Furthermore, I know and understand that I am required to submit to a controlled substance (drug) test, the results of which must be received by this employer before being employed by the school district and before being allowed to perform a safety-sensitive function. I also understand that if the results of the pre- employment test are positive, that I will not be considered further for employment with the school district.

I further understand that drug and alcohol testing records and information about me are confidential, and may be released at my request or in accordance with the district’s drug and alcohol testing program policy, its supporting documents or the law.

 

 

 

__________________________________________________________________________________________________
(Signature of Employee)                                                                                 (Date)

 

 

Date of Adoption/Revision
August 2013
O
ctober 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 09:00

435R1 - Alcohol & Drug Testing Regulations

435R1 - Alcohol & Drug Testing Regulations

These procedures support the Alcohol and Drug Testing policy and establish and explain the requirements of the district's alcohol and drug testing policy required for employees operating school vehicles. Note the definition of terms are included at the end of this policy.

A.  Questions regarding the policy, its supporting procedures or the alcohol and drug testing program may be directed to the district contact person, the transportation
     director, with the superintendent and/or designee serving as an alternate.

B.  Covered Drivers:

  1. The following requirements apply for a driver to be covered by the alcohol and drug testing program:
    a.  
    Drives a vehicle transporting sixteen or more persons, including the driver, or drives a vehicle weighing over twenty-six thousand pounds; and
    b.  
    Requires a commercial driver's license to hold the driver position.
     
  2. Covered drivers include:
    a.  
    Applicants seeking a position as a driver.
    b.  
    Full-time, regularly employed drivers;
    c.  
    Casual, intermittent or occasional drivers;
    d.  
    Leased drivers and independent, owner-operator contractors who are either directly employed by or under lease to a school district or who operate a
         school vehicle at the direction of or with the consent of the district.

C.  Prohibited Driver Conduct:

  1. Drivers shall not report to duty or remain on duty with a 0.04 or greater breath alcohol concentration.
     
  2. Drivers shall not use alcohol at least eight (8) hours prior to the performance of a safety sensitive function.
     
  3. Drivers shall not possess alcohol while on duty unless the alcohol is manifested and transported as part of a shipment. This includes possessing prescriptions and over-the-counter medicines containing alcohol, unless the packaging seal is unbroken.
     
  4. Drivers required to take a post-accident alcohol test shall not use alcohol within eight (8) hours following the accident or prior to undergoing a post-accident alcohol test, whichever comes first.
     
  5. Drivers shall not refuse to submit to an alcohol or drug test. A refusal to test is considered a positive test result requiring the driver to undergo evaluation by a substance abuse professional (SAP) and subjecting the driver to discipline up to and including termination.
     
  6. Drivers shall not report for duty or remain on duty when using any drug except when instructed by a physician who has advised the driver that the drug does not adversely affect the driver's ability to safely operate a school vehicle.
     
  7. Drivers shall not report for duty when under the influence of drugs, or remain on duty performing a safety sensitive function if the driver has a positive drug test result.

D.  Alcohol Breath Testing Procedures.

  1. Driver's breath is tested for alcohol.
     
  2. Evidentiary breath testing devices (EBTs) are used to conduct the initial and, if necessary, the confirmation alcohol tests.
    a.  
    The initial alcohol breath test determines whether the driver's breath alcohol concentration (BAC) is less than 0.02.
         i.  
    An initial alcohol test result of less than 0.02 BAC allows the driver to continue to drive.
         ii. 
    An initial alcohol test result of 0.02 BAC or greater requires a confirmation test.
    b.
    The confirmation alcohol breath test determines whether the driver can continue to drive.
         i.   
    A confirmation alcohol test result of less than 0.02 BAC allows the driver to continue to drive.
         ii.  
    A confirmation alcohol test result of 0.02 BAC or more, but less than 0.04 BAC, requires the driver to cease performing a safety sensitivity function for
              24 hours.
         iii.  
    A confirmation alcohol test result of 0.04 BAC or greater requires the driver to be evaluated by a SAP.
     
  3. Alcohol testing is conducted at collection sites which provide privacy to the driver and contain the necessary equipment, personnel and materials.
    a.  
    Alcohol testing is conducted at a designated non-school district facility unless a mobile unit or a district facility better serves the situation.
    b.  
    In the event privacy cannot be assured, privacy will be provided to the extent practical.
     
  4. Initial alcohol testing steps.
    a.  
    Once the driver is informed to submit to an alcohol test, the driver must proceed immediately to the collection site. Collection site personnel must
         immediately contact the, transportation director, with the superintendent serving as an alternate, if a driver does not arrive at the specified time.
    b.  
    Upon arrival, the driver must provide photo identification.
    c.  
    The testing procedure is explained to the driver by the collection site person.
    d.  
    The breath alcohol technician (BAT)/or the screening test technician (STT), and the driver complete and sign the appropriate sections of the alcohol
         testing form.
         i.   
    Refusal of the driver to sign the form prior to the initial alcohol test is considered a refusal to test.
         ii.  
    The district is notified immediately of the driver's refusal to sign.
    e.  
    Evidentiary breath device procedures.
         i.  
    The driver forcefully blows into the mouthpiece for at least six seconds or until an adequate amount of breath has been obtained.
         ii.  
    The breath alcohol test is stopped when the driver fails twice to provide an adequate amount of breath. In that case:
         iii.  
    A physician analyzes the driver's inability to provide adequate breath.
         iv. 
    Failure to provide adequate breath is considered a refusal to test unless the physician determines a medical condition caused the failure to provide
              adequate breath.
         v.   
    A refusal of the driver to try a second time to provide adequate breath is considered a refusal to test.
         vi.  
    The results of the screening alcohol test are shared with the driver.
    f.  
    Saliva alcohol testing device procedures.
         i.  
    The driver and the collection site person review the expiration date of the saliva alcohol testing device, and if the date is valid, the packaging is
              opened.
         ii.  
    The driver or collection site person places the swab in the driver's mouth until the swab is completely saturated. If the alcohol test is started again,
             
    only the collection site person may place the swab in the driver's mouth.
         iii.  
    The saliva alcohol testing device is activated with the saturated swab in place.
         iv.  
    The saliva alcohol test is stopped when the driver fails twice to provide an adequate amount of saliva. In that case:
         v.   
    The district is informed.
         vi.  
    The driver must submit to a breath alcohol test immediately.
         vii.
    The saliva testing device results are read two minutes, and no later than 15 minutes, after the saliva testing device was activated.
         viii.
    The results are shared with the driver.
     
  5. Confirmation alcohol testing steps.
    a.  
    The confirmation test is done between fifteen and twenty minutes of the initial test whether or not the driver followed the requirements to not eat, drink,
         put any object or substance in their mouth and, to the extent possible, not to belch during the fifteen minute waiting period. Not belching will help avoid
         accumulation of mouth alcohol leading to an artificially high reading.
    b.  
    If a different collection site or a different collection site person is used for the confirmation alcohol test, the driver must provide photo identification.
    c.  
    The testing procedure is explained to the driver by the collection site person.
    d.  
    The BAT and the driver complete and sign the appropriate sections of the alcohol testing form.
         i.  
    Refusal of the driver to sign the form prior to the confirmation alcohol test is considered a refusal to test.
         ii.  
    The district is notified immediately of the refusal to sign.
    e.  
    The driver forcefully blows into the EBT mouthpiece for at least six (6) seconds or until an adequate amount of breath has been obtained.
    f.  
    The confirmation test results, which are the final and official test result, are shared with the driver.
    g.  
    The driver and BAT must sign the alcohol testing form following completion of the test. Failure to sign the form after the test is not considered a refusal
         to test. However, BAT notes the driver's refusal to sign in the remarks section of the form.
    h.  
    The BAT informs the transportation director, with the superintendent and/or designee serving as an alternate, of the results of the test in a confidential
         manner.
         i.  
    The BAT notifies the transportation director, with the superintendent and/or designee serving as an alternate, immediately either in writing, in person,
              by telephone, or by electronic means, of confirmation alcohol test results of 0.02 BAC or more.
         ii. 
    If the BAT informs the transportation director, with the superintendent and/or designee serving as an alternate, by telephone the district verifies that
              the BAT is the person on the telephone.
         iii.  
    The BAT provides the transportation director, with the superintendent and/or designee serving as an alternate, with a copy of the breath alcohol
             
    testing form if written communication was not used to report the test results.
         iv.  
    Potentially incomplete tests or invalid alcohol tests are repeated with corrected procedures.

E.  Drug Testing Procedures

  1. Driver's urine is tested for marijuana, cocaine, opiates, amphetamines and phencyclidine.
     
  2. A split sample urine test is used to conduct the drug test.
    a.  
    A negative drug test result allows the driver to continue to perform a safety sensitive function.
    b.  
    A positive drug test result on the primary sample requires the driver to be removed from performing a safety sensitive function.
    c.  
    A positive drug test result on the primary sample allows the driver an opportunity to request the split sample be tested by another laboratory at the
         driver's expense for the specific drug found in the primary sample. A negative drug test result on the split sample results in a negative drug test result.
    d.  
    A driver's refusal to test is considered a positive drug test result.
    e.  
    A positive drug test result requires the driver to be evaluated by a SAP.
     
  3. Drivers taking medication at a doctor's direction may perform a safety sensitive function if the doctor determines there is not an adverse affect on performing a safety sensitive function and the district is informed in writing of the medication and doctor's opinion.
     
  4. Drug testing is conducted to provide privacy to the driver and where the necessary equipment, personnel and materials are located.
    a.  
    Drug testing is conducted at a designated non-school district facility.
    b.  
    In the event privacy cannot be assured, privacy is provided to the extent possible. However, direct observation is allowed if:
         i.  
    Reasons exist to believe the driver may alter or substitute the specimen.
         ii.  
    The driver presents a specimen with a temperature outside the allowed range and does not provide an oral body temperature or the oral body
              temperature varies from the specimen provided.
         iii.
    The last specimen provided by the driver was determined by the laboratory to not meet gravity and creatinine concentration criteria.
         iv.
    The collection site person observes conduct to substitute or adulterate the specimen.
         v.  
    The driver has previously been determined to have used a drug without medical authorization and the particular test is for follow-up testing upon or
              after return to duty.
    c. 
    Direct observation must be approved in advance by the supervisor of the collection site. Non-medical personnel performing direct observation must be
         of the same gender as the driver.

     
  5. Drug testing steps
    a.  
    Once the driver is required to submit to a drug test, the driver must proceed immediately to the collection site. The collection site person contacts the
         transportation director, with the superintendent and/or designee serving as an alternate, immediately when a driver does not arrive at the specified time.
    b.  
    Upon arrival, the driver must provide a photo identification. The driver may require the collection site person to provide proof of identification.
    c.  
    The driver may keep their wallet, but must remove any unnecessary outer garments, purses, briefcases, and similar items at the request of the
         collection site person.
    d.  
    Immediately prior to providing a urine sample, the driver must wash their hands.
    e.  
    The driver must then provide forty-five milliliters of urine and deliver it immediately to the collection site person.
         i.  
    Drivers who cannot provide an adequate amount of urine receive instructions for drinking water and repeating the test.
         ii. 
    The drug test is stopped when the driver fails twice to provide an adequate amount of urine.
         iii.  
    A physician analyzes the driver's inability to provide adequate urine.
         iv.  
    Failure to provide adequate urine is considered a refusal to test unless the physician determines a medical condition caused the failure to provide
              adequate urine.
    f.  
    The specimen must be kept in view of the driver and the collection site person.
    g.  
    Upon receipt of the specimen, the collection site person must immediately, and in no event later than four (4) minutes from the time of urination,
         measure the temperature of the specimen.
    h.  
    The driver may volunteer to have their oral temperature taken to provide evidence against alteration or substitution if there is some question about the
         temperature of the specimen.
    i
    .   The collection site person also inspects the specimen for color and other signs of contaminant and notes any unusual findings.
    j.  
    Another specimen is required as soon as possible under direct observation if adulteration or substitution is suspected by the collection site person.
    k.  
    The specimen is divided into the primary and split specimen, sealed and labeled. The label is initialed by the driver.
    l.  
    The driver is required to read and sign the statement on the chain of custody form certifying the specimens are the driver's.
    m.
    The collection site person is required to note on the chain of custody form any unusual behavior or appearance of the driver and any failure to
         cooperate.
    n.  
    The collection site person completes the chain of custody form and the driver signs the form indicating the collection is complete.
    o.  
    The specimens are packaged for shipping to the laboratory and shipped immediately or placed in secure storage until they can be shipped.
     
  6. Laboratory
    a.  
    The laboratory used by the district's alcohol and drug testing program is certified by the Substance Abuse and Mental Health Services Administration
         (SAHSA), a division of the U.S. Department of Health and Human Services (DHHS). Laboratories certified by SAMHSA meet the testing procedures,
         personnel and record keeping requirements of the law.
    b.  
    Upon arrival of the specimen at the laboratory, the split specimen is stored and the primary specimen is tested.
         i.   
    A positive test result on the initial test of the primary specimen requires a confirmation test, which is a different and more accurate type of test.
         ii.  
    The split specimen is discarded if the primary specimen has a negative test result
     
  7. a.  Medical Review Officer (MRO) reviews drug test results.
    The MRO may release drug testing records of a driver to unauthorized individuals only with the written consent of the driver.
    b.  
    The MRO keeps a record of the negative test result and reports the negative test result to the district.
    c.  
    The primary role of the MRO is to review and interpret positive test results to determine whether a legitimate explanation exists for the positive test
         result.
         i.   
    After reviewing the chain of custody form and laboratory test results, the MRO contacts the driver to discuss the positive test result with the driver
              prior to notifying the district and to ask whether the driver requests a test of the split sample at the driver's expense. The driver's request for a test of
             
    the split sample must be made within seventy-two hours of talking with the MRO.
         ii.  
    Upon request of the driver, the split specimen is sent to a second SAMHSA certified laboratory for testing at the driver’s expense.
         iii.
    The MRO contacts the transportation director, with the superintendent and/or designee serving as an alternate, for assistance if the driver cannot be
              reached through reasonable efforts.
         iv.  
    The transportation director, with the superintendent and/or designee serving as an alternate, must confidentially inform the driver to contact the
             
    MRO.
         v.  
    Upon contacting the driver the transportation director with the superintendent and/or designee serving as an alternate, must inform the MRO that the
              driver was contacted.
         vi.  
    Drivers who cannot be contacted are placed on temporary leave without pay.
    d.  
    The MRO may verify a positive test without talking to the driver if:
         i.  
    The driver declines the opportunity to discuss the drug test.
         ii.  
    The driver fails to contact the MRO within five (5) days after the transportation director, with the superintendent and/or designee serving as an
              alternate, has contacted the driver.
         iii.  
    MRO verification of positive test results under these circumstances can be challenged by the driver if the driver presents the MRO with information
              documenting a serious illness, injury, or other circumstances unavoidably preventing the driver from timely contacting the MRO. The MRO, based on
              this additional information, may find a legitimate explanation for the positive test result and declare the test negative.
    e.  
    The driver is notified of the drugs found in a positive test result by the MRO, the transportation director, with the superintendent and/or designee serving
         as an alternate, or by certified mail to the driver's last known address.
    f.  
    The district receives a written report of the negative and positive test results from the MRO
     

F.  Substance Abuse Professional

  1. A Substance Abuse Professional (SAP) evaluation and following his/her recommendations, is required when a driver:
    a.  
    Has a positive drug test;
    b.  
    Has a positive alcohol test of 0.04 breath alcohol concentration or greater; or
    c.  
    Otherwise violated this policy or its supporting procedures or the law.
     
  2. The evaluation determines what assistance, if any, the driver needs in resolving problems with alcohol misuse and/or drug use.
     
  3. A local SAP will provide assistance to the drivers.

G.  Pre-employment Testing

  1. Drivers shall submit to an alcohol and drug test if a job offer is made. The job offer is contingent upon:
    a.  
    A negative alcohol and drug test result; and
    b.  
    A signed written statement authorizing former employers to release all information on the driver related to alcohol and
     
  2. Prior to allowing a driver to perform a safety sensitive function, the following information must be obtained about the driver for the preceding two years from the date of the application:
    a.  
    Alcohol test results of 0.04 or greater;
    b.  
    Positive drug test results; and
    c.  
    Refusals to be tested.
     

H.  Random Testing.

  1. Annually, ten percent (10%) of the average number of drivers are selected for random alcohol tests and fifty percent (50%) of the average number of drivers are selected for random drug tests.
     
  2. The drivers' identification numbers are selected by a scientific method giving drivers an equal chance to be selected.
     
  3. Random tests are unannounced and performed throughout the year.
     
  4. Drivers selected for random alcohol testing are informed of a random alcohol test just before, during or just after performing a safety sensitive function.
     
  5. Drivers selected for random drug testing are informed as soon as possible after the transportation director, with the superintendent serving as an alternate, receives the driver identification numbers. The district must document why some, if any, drivers were selected, but not informed.
     
  6. The selected driver must proceed immediately to the collection site. However, drivers performing a safety sensitive function must safely stop and proceed to the collection site as soon as possible.
     

I.  Reasonable Suspicion Testing

  1. Drivers who exhibit observable specific, contemporaneous, articulable characteristics concerning the appearance, behavior, speech or body odors as well as indications of the chronic and withdrawal effects of drugs may be required to submit to a reasonable suspicion drug test at any time.
     
  2. Drivers who exhibit specific, observable, contemporaneous, articulable characteristics concerning the appearance, behavior, speech, or body odors of the driver if the reasonable
     
  3. suspicion was determined just before, during or just after the time in which the driver must be in compliance with this policy, its supporting procedures or the law may be
     
  4. required to submit to a reasonable suspicion alcohol test just before, during, or just after performing a safety sensitive function.
    a.  
    A reasonable suspicion alcohol test is performed within two (2) hours and no later than eight (8) hours after determining reasonable suspicion. To meet
         the
    two-hour requirement, transportation director, with the superintendent and/or designee serving as an alternate, or his/her designee (not a CDL
         holder) will transport the employee to the collection site.
    b.  
    If the alcohol test is not given within two (2) hours, the reasons for the delay must be documented.
    c.  
    If the alcohol test is not given within eight (8) hours, attempts to test are stopped and the reason for not testing must be documented.
     
  5. A reasonable suspicion test request is made by an employee who has received the training to determine reasonable suspicion. The reasons for the reasonable suspicion must be documented within twenty-four hours or prior to the release of the test results. If more than one employee trained to determine reasonable suspicion observes the driver, that employee must also document their reasons. The transportation director has received the required Reasonable Suspicion Training.
     

J.  Post-accident Testing

  1. Drivers are subject to both post-accident alcohol and drug tests as soon as possible after an accident in which:
    a.  
    A fatality occurred or;
    b.  
    The driver received a citation and;
         i.   
    bodily injury to a person who, as a result of the injury, required immediate medical treatment away from the scene of the accident; or
         ii.  
    a vehicle was towed from the scene irrespective of the value of the damage to the vehicle.
     
  2. Drivers must remain readily available for post-accident testing.
    a.  
    Drivers who leave the scene or who do not remain readily available are assumed to have refused to test.
    b.  
    Drivers subject to post-accident testing will be taken to the collection site by the, transportation director, superintendent and/or designee.
    c.  
    Necessary medical treatment cannot and should not be denied to a driver waiting to complete post-accident alcohol and drug tests.
     
  3. Alcohol testing requirements.
    a.  
    Administered within two (2) hours and no later than eight (8) hours of the accident.
    b.  
    Reasons for administering the test later than two (2) hours after the accident must be documented.
    c.  
    Reasons for not administering the test within eight (8) hours of the accident must be documented.
    d.  
    Drivers are prohibited from consuming alcohol for eight (8) hours after the accident or until the alcohol test is completed.
     
  4. Drug testing requirements.
    a.  
    Administered as soon as possible and not later than 32 hours after the accident.
    b.  
    Reasons for not administering the test must be documented.
     
  5. Results of drug or alcohol testing conducted by law enforcement officers or other officials on the scene with independent authority to conduct such tests are presumed valid if the testing conforms with the law. The district must receive a copy of the results to use them.
     

K.  Return-to-duty/Follow-up Testing

  1. Prior to returning to duty after a positive test or otherwise violating this policy, its supporting regulations or the law:
    a.  
    The driver must be re-evaluated by a SAP to determine that the driver has properly followed any treatment program prescribed in the original evaluation
         by the SAP.
    b.  
    The driver must submit to the tests required by the SAP. The SAP may require a return-to-duty test for drugs, alcohol or both.
    c.  
    The return-to-duty test must be a negative drug test result and/or an alcohol test result of less than 0.02 BAC before the driver can return to duty and
         perform a safety sensitive function.

     
  2. For individuals changing jobs after a positive drug or alcohol tests, a pre-employment test can serve as a return-to-duty test if one is needed, based on information from a prior employer.
    a. 
    After returning to duty, the driver is subject to six (6) unannounced follow-up tests within 12 months for alcohol, drugs or both, if the SAP determines
         both are necessary.
    b.  
    The SAP can terminate the follow-up testing requirement after the first six (6) tests have been completed or continue the follow-up testing for up to 60
         months from the date of the driver's return to duty.
    c.  
    Alcohol follow-up testing is done just before, during or just after performing a safety sensitive function.
     

L.  District Responsibilities

  1. Information on the alcohol and drug testing requirements of this policy, its supporting
     
  2. procedures and the law, including the driver's obligations, must be provided to drivers. A summary of the requirements must be included in the employee handbook.
     
  3. Supervisors of drivers or personnel designated to determine reasonable suspicion shall receive sixty (60) minutes of training on alcohol misuse and sixty (60) minutes of training on drug use.  The training must address the physical, behavioral, speech, and performance indicators of probable alcohol misuse and drug use.
     
  4. Prior to operating a school vehicle, drivers must be provided with instructions enabling them to comply with alcohol and drug testing requirements.
     
  5. School districts with actual knowledge of a driver's drug use cannot allow the driver to report to or perform a safety sensitive function regardless of whether or not a drug test was conducted.
     
  6. School districts with actual knowledge of a driver with a breath alcohol concentration of 0.02 BAC or greater cannot allow the driver to report to or perform a safety sensitive function regardless of whether or not an alcohol test was conducted.
     
  7. The district is responsible for ensuring that the quality assurance plan, developed by the manufacturer and approved by the National Highway Traffic Safety Administration (NHTSA) for the evidentiary breath testing device used for alcohol testing of its drivers describes the inspection, maintenance and calibration requirements and intervals for it.
     
  8. The district is responsible for ensuring that the collection site person using an evidentiary breath testing device is a certified BAT.
     

M.  Consequences of Violating this Policy, its Supporting Procedures or the Law

  1. The transportation director, may discipline drivers who violate this policy, its supporting procedures or the law relating to alcohol and drug testing. Each incident is dealt with based on the circumstances surrounding the incident. The following consequences may result from a violation.
    a.  
    Drivers may be disciplined up to and including termination.
    b.  
    Drivers may not be permitted to perform safety sensitive functions.
    c.  
    Drivers may be advised of the resources available to them in evaluating and resolving problems associated with the misuse of alcohol or use of drugs.
    d.  
    Drivers may be required to be evaluated by a SAP who shall determine what assistance, if any, the driver needs in resolving problems associated with
         the misuse of alcohol or use of drugs and be required to follow any treatment program.
    e.  
    Prior to the returning to duty, the driver is required to have a negative drug and/or alcohol test result and be subject to the follow-up drug and/or drug
         testing determined necessary based on the circumstances surrounding the incident.
    f.  
    Drivers refusing to submit to drug and/or alcohol testing are considered insubordinate and are subject to discipline up to and including termination.
    g.  
    Drivers/applicants who refuse to submit to or cooperate with the drug and/or alcohol testing process and requirements shall be disqualified from further
         consideration.

     
  2. Nothing in this policy, its procedures or the law relating to alcohol and drug testing limits or restricts the right of the superintendent to discipline, up to and including termination, a driver for conduct which violates the district's policies and procedures.

N.  Alcohol and Drug Testing Records

  1. Alcohol and drug testing records are stored in limited access locations separate and apart from the driver's general personnel documents.
     
  2. The records may only be released with the written consent of the driver. Only those records specifically authorized for release may be released. However:
    a.  
    Records may be released to appropriate government agencies without a written consent.
    b.  
    Records may be released to appropriate district employees without written consent.
    c.  
    The district may, without written consent, make a driver's drug and alcohol test records available to a decision maker in a lawsuit, grievance, or other
         proceedings initiated by or on behalf of the individual, and arising from the results of an alcohol or drug test under this policy, its supporting procedures
         or the law or from the district's determination that the driver violated this policy, its supporting regulation, or the law.

     
  3. Drivers are entitled with a written request to prompt access to and copies of their alcohol and drug test records without requiring payment of amounts owed for the copying of records other than alcohol and drug testing records. The district may charge for copying these records in accordance with board policy.
     
  4. The district must maintain the following records of its drug and alcohol misuse prevention and testing programs for the time period.
    a.  
    One year:
         i.   
    Records of negative and canceled drug test results and alcohol test results of less than 0.02 BAC.
         ii. 
    Records related to the collection process.
         iii.  
    Records related to a driver's test results.
         iv.  
    Records related to other violations of the law.
         v.   
    Records related to evaluations.
         vi.  
    Records related to education and training.
         vii. 
    Records related to drug testing.
    b.  
    Two years -- records related to the alcohol and drug collection process, except calibration of evidential breath testing devices, and training.
    c.  
    Five years:
         i.  
    Alcohol test results of 0.02 BAC and greater;
         ii.  
    Verified positive drug test results;
         iii.  
    Documentation of refusal to take required alcohol and/or drug tests;
         iv.  
    EBT calibration documentation;
         v.   
    Driver evaluation and referrals; and
         vi.  
    Annual calendar year summary.
     

O.  Pay for Time Spent Testing. (Pay rate for activity and field trip drivers.)

  1. For random testing, the time spent traveling to the collection site, at the collection site, and back to the bus yard after the completion of the testing will be paid.
     
  2. Pre-employment testing is not paid time.
     
  3. Reasonable suspicion testing time will be paid.
     
  4. Post-accident testing is paid time.
     
  5. Time spent in follow-up testing required by the SAP is not paid.

P.  Leaves

  1. If the employee comes forward and admits to a drug and/or alcohol problem and receives help from and follows the requirements of the SAP, the employee is granted "unpaid leave" under the Family and Medical Leave, board policy 427. The employee will not be penalized for exercising this option. If no immediate [within five (5) working days] help is obtained from a SAP, the employee is subject to termination.
     
  2. If the employee tests positive under the provisions of this policy, he/she cannot perform a safety sensitive function and goes on paid sick leave, subject to the following conditions:
    a.  
    The employee immediately [within five (5) working days] enrolls in the program provided by the SAP.
    b.  
    Paid days are limited to what the employee has accumulated in sick leave.
    c.  
    When sick leave is exhausted, the employee goes on unpaid leave, subject to the SAP's verification that he/she can return to work.

Q.  Payment for Services

  1. The district pays for all testing services.
     
  2. The district pays for the initial services, not covered by insurance, of the SAP. This applies if the employee comes forward or tests positive. The district also pays for treatment not covered by insurance. The treatment program will be decided upon by the district subject to consultation with the SAP and employee.
     
  3. The employee who makes a request for another lab to test the split sample when the initial drug test is positive, will pay for the split sample.

R.  The above payments and leave allowances apply to those who come forward as well as first time offenders. Any driver who becomes a second time offender under this policy, will be subject to immediate termination.

 

DEFINITIONS:
Accident - an occurrence involving a school vehicle operating on a public road which results in: (a) a fatality, (b) bodily injury to a person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident or (c) one or more motor vehicles incurring disabling damage as a result of the accident, requiring the vehicle to be transported away from the scene by a tow truck or other vehicle.

Air blank - a reading by an evidentiary breath testing device (EBT) of ambient air containing non alcohol.

Alcohol - the intoxicating agent in beverage alcohol, ethyl alcohol, or other low molecular weight alcohols including methyl and isopropyl alcohol.

Alcohol concentration (or content) - the alcohol in a volume of breath expressed in terms of grams of alcohol per two hundred ten liters of breath as indicated by an evidential breath test under the law.

Alcohol use - the consumption of any beverage, mixture or preparation, including any medication, containing alcohol.

BAC - breath alcohol concentration.

Breath Alcohol Technician (BAT) - an individual who instructs and assists individuals in the alcohol testing process and operates an EBT.

Canceled or invalid test - in drug testing it is a drug test that has been declared invalid by a Medical Review Officer or a specimen that has been rejected for testing by a laboratory. A canceled test is neither a positive nor a negative test. In alcohol testing, it is a test that is deemed to be invalid under the law. It is neither a positive nor a negative test.

Chain of Custody - procedures to account for the integrity of each urine or blood specimen by tracking its handling and storage from point of specimen collection to final disposition of the specimen. With respect to drug testing, these procedures require that an appropriate drug testing custody form be used from time of collection to receipt by the laboratory and that upon receipt by the laboratory an appropriate laboratory chain of custody account(s) for the sample or samples within the laboratory.

Collection Site - a place where drivers present themselves for the purpose of providing body fluid or a tissue sample to be analyzed for specific drugs or breath alcohol concentration.

Confirmation test - for alcohol testing, it is a second test following an initial test with a result of 0.02 BAC or greater, that provides quantitative data of alcohol concentration. For drug testing, it is a second analytical procedure (GC/MS) to identify the presence of a specific drug or metabolite which is independent of the initial test and which uses a different technique and chemical principle from that of the initial test in order to ensure reliability and accuracy.

Controlled Substances/Drugs - marijuana, cocaine, opiates, amphetamines and phencyclidine. Driver - any person who operates a school vehicle. This includes, but is not limited to: full-time, regularly employed drivers; casual, intermittent or occasional drivers; leased drivers and independent, owner-operator contractors who are either directly employed by or under lease to the district or who operate a school vehicle at the direction of or with the consent of the district. For the purposes of pre-employment/pre-duty testing only, the term "driver" includes applicants for driver of school vehicle positions.

Initial test (or screening test) - in drug testing, it is an immunoassay screen to eliminate "negative" urine specimens from further consideration. In alcohol testing it is an analytic procedure to determine whether a driver may have a prohibited concentration of alcohol in a breath or saliva specimen.

Medical Review Officer (MRO) - a licensed physician (medical doctor or doctor of osteopathy) responsible for receiving laboratory results generated by an employer's drug testing program who has knowledge of substance abuse disorders and has appropriate medical training to interpret and evaluate an individual's confirmed positive test result together with the individual's medical history and any other relevant biomedical information.

Non-suspicion-based post-accident testing - testing a driver after a reportable accident if the driver receives a citation for a moving traffic violation arising from the accident and without regard to whether there is any reasonable suspicion of drug usage, reasonable cause to believe the driver has been operating the school vehicle while under the influence of drugs, or reasonable cause to believe the driver was at fault in the accident and drug usage may have been a factor.

Performing a safety sensitive function (SSF) - a driver is considered to be performing a safety sensitive function during any period in which the driver is actually performing, ready to perform, or immediately available to perform any sensitive functions.

Random Selection Process - when drug tests are unannounced and that every driver has an equal chance of being selected for testing.

Refuse to submit (to an alcohol or drug test) - when a driver (1) fails to provide adequate breath for alcohol testing without a valid medical explanation after he/she has received notice of the requirement for breath testing in accordance with the provisions of this part, (2) fails to provide adequate urine for drug testing without a valid medical explanation after he/she has received notice of the requirement for urine testing in accordance with the provisions of this part, or (3) engages in conduct that clearly obstructs the testing process.

Safety Sensitive Function (SSE) - the period of time commencing when a driver begins to work or is required to be in readiness to work until the time the driver is relieved from work and all responsibility for performing work.

School Vehicle - a vehicle owned, leased, and/or operated at the direction or with the consent of the district which transports sixteen or more persons, including the driver, or weighs over twenty-six thousand pounds and requires the driver to have/possess a commercial driver's license in order to operate the vehicle.

Screening Test Technician (STT) - an individual who instructs and assists drivers in the initial alcohol testing process and operates a non-evidentiary breath testing or saliva testing device.

Split Specimen - the division of the urine specimen into thirty milliliters in a specimen bottle (the primary sample) and into at least fifteen milliliters in a second specimen bottle (the split sample).

Substance Abuse Professional (SAP) - a licensed physician (medical doctor or doctor of osteopathy), or a licensed or certified psychologist, social worker, employee assistance professional, or addiction counselor (certified by the Iowa Board of Substance Abuse Certification) with knowledge of and clinical experience in the diagnosis and treatment of alcohol and controlled substances-related disorders.

 

 

Date of Adoption/Revision:
November 20, 1995
August 1996
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 09:02

436 - Universal Precautions

436 - Universal Precautions

Universal precautions (UP) are intended to prevent transmission of infection, as well as decrease the risk of exposure for employees and students. It is not currently possible to identify all infected individuals, thus precautions must be used with every individual. UP pertains to blood and other potentially infectious materials (OPIM) containing blood.

These precautions do not apply to other body fluids and wastes (OBFW) such as saliva, sputum, feces, tears, nasal secretions, vomitus and urine unless blood is visible in the material. However, these OBFW can be sources of other infections and should be handled as if they are infectious. The single most important step in preventing exposure to and transmission of any infection is anticipating potential contact with infectious materials in routine as well as emergency situations. Based on the type of possible contact, employees and students should be prepared to use the appropriate precautions prior to the contact. Diligent and proper hand washing, the use of barriers, appropriate disposal of waste products and needles, and proper decontamination of spills are essential techniques of infection control. All individuals should respond to situations practicing UP followed by the activation of the school response team plan. Using common sense in the application of these measures will enhance protection of employees and students.

Barriers

Barriers anticipated to be used at school include disposable gloves, absorbent materials and resuscitation devices. Their use is intended to reduce the risk of contact with blood and body fluids as well as to control the spread of infectious agents from individual to individual. Gloves should be worn when in contact with blood, OPIM or OBFW. Gloves should be removed without touching the outside and disposed of after each use.

Hand Washing

Proper hand washing is crucial to preventing the spread of infection. Textured jewelry on the hands or wrists should be removed prior to washing and kept off until completion of the procedure and the hands are rewashed. Using running water, lathering with soap, and applying friction to clean all hand surfaces is key. Rinse well with running water and dry hands with paper towels.

  • Hands should be washed before physical contact with individuals and after contact is completed.
  • Hands should be washed after contact with any used equipment.
  • If skin comes into contact with blood or body fluids, hands should be washed immediately before touching anything else.
  • Hands should be washed whether gloves are worn or not. If gloves are worn then hands should be washed after gloves are removed.

Disposal of Waste

Blood, OPIM, OBFW, used gloves, barriers and absorbent materials should be placed in a plastic bag and disposed of in the usual procedure. When the blood or OPIM is liquid, semi-liquid or caked with dried blood, it is not absorbed in materials, and is capable of releasing the substance if compressed, special disposal as regulated waste is required. A band-aid, towel, sanitary napkin or other absorbed waste that does not have the potential of releasing the waste if compressed would not be considered regulated waste. It is anticipated schools would only have regulated waste in the case of a severe incident.

Needles, syringes and other sharp disposable objects should be placed in special puncture-proof containers and disposed of as regulated waste. Bodily wastes such as urine, vomitus or feces should be disposed of in the sanitary sewer system.

Clean up

Spills of blood and OPIM should be cleaned up immediately. The employee should:

  • Wear rubber or latex gloves.
  • Clean up the spill with paper towels or other absorbent material.
  • Use a solution of one part household bleach to one hundred parts of water (1:100) or other EPA-approved disinfectant and use it to wash the area well.
  • Dispose of gloves, soiled towels and other waste in a plastic bag.
  • Clean and disinfect reusable supplies and equipment.

Laundry

Laundry with blood or OPIM should be handled as little as possible with a minimum of agitation. It should be bagged at the location. If it has the potential of releasing the substance when compacted, regulated waste guidelines should be followed. Employees who have contact with this laundry should wear protective barriers.

Exposure

An exposure to blood or OPIM through contact with broken skin, mucous membrane or by needle or sharp stick requires immediate washing, reporting and follow-up.

  • Always wash the exposed area immediately with soap and water.
  • If a mucous membrane splash (eye or mouth) or exposure of broken skin occurs, irrigate or wash the area thoroughly.
  • If a cut or needle stick injury occurs, wash the area thoroughly with soap and water.

The exposure should be reported immediately, the parent or guardian is notified, and the person exposed contacts a physician for further health care.

 

 

Date of Adoption/Revision:
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 11:37

437 - Hazardous Chemical Disclosure

437 - Hazardous Chemical Disclosure

The district authorizes the development of a comprehensive hazardous chemical communication program for the school district to disseminate information about hazardous chemicals in the workplace.

Each employee will annually review information about hazardous substances in the workplace. When a new employee is hired or transferred to a new position or work site, the information and training, if necessary, is included in the employee's orientation.

When an additional hazardous substance enters the workplace, information about it is distributed to all employees, and training is conducted for the appropriate employees. The superintendent/designee will maintain a file indicating which hazardous substances are present in the workplace and when training and information sessions take place

Employees who will be instructing or otherwise working with students will disseminate information about the hazardous chemicals with which they will be working as part of the instructional program.

It is the responsibility of the superintendent and/or designee to develop administrative regulations regarding this program.

 

 

Adopted/Revised:
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 11:39

460 - Classified Employee Defined

460 - Classified Employee Defined

Classified employees are those school district employees who are not administrators or personnel in positions which require teaching certification. Classified employees shall include, but not be limited to, bus drivers, custodians, education associates, maintenance staff, clerical personnel, and food service workers. Classified employees may be hired on a full-time or part-time basis.

It shall be the responsibility of the superintendent and/or designee to establish job specifications and job descriptions for classified employee positions. Job descriptions shall be approved by the board.

Classified employees required to hold a license for their position must present evidence of a current license to the board secretary prior to payment of wages each year.

 

 

Date of Adoption/Revision:
July 9 1981
August 10, 1987
August 1992
June 1998
August 1995
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 11:40

461 - Classified Employee – Qualifications, Recruitment, and Selection

461 - Classified Employee – Qualifications, Recruitment, and Selection

Recruitment and selection of classified personnel shall be the responsibility of the administration. Persons interested in a classified employee position will have an opportunity to apply and qualify for classified employee positions in the school district without regard to age, race, marital status, socioeconomic status, creed, color, gender, national origin, religion, sexual orientation, gender identity or disability. Job applicants for classified employee positions will be considered on the basis of the following:

  • Training, experience, and skill;
  • Demonstrated ability to maintain effective working relationships with peers, students, and, supervisors/subordinates;
  • High degree of self-motivation, innovation, and persistence;
  • Demonstrated ability to solve problems and remove roadblocks by working with all levels in the organization;
  • Nature of the occupation;
  • Demonstrated competence; and;
  • Possession of, or ability to obtain, state or other license or certificate if required for the position.

Announcement of the position will be through means the superintendent believes will inform potential applicants about the position. Applications for employment may be obtained from and completed applications will be returned to the central administration office. Whenever possible, the preliminary screening of applicants will be conducted by the administrator who directly supervises and oversees the position. Names and salaries to be paid shall be presented at the next meeting of the board for approval by the board (temporary summer and vacation help excluded.)

Employees are required to sign release and authorization forms allowing the district to perform background checks/re-checks and/or fingerprint checks/re-checks on employees.

Employees’ signatures on release and authorization forms for background checks/re-checks required by law is a condition of continued employment. Refusal to sign the release and authorization forms may be grounds for termination.

 

 

Approved /Revised:
July 2007
September 2012
July 2013
September 2014
October 2016

 

dawn@iowaschoo… Fri, 02/07/2020 - 14:48

462 - Classified Employee Employment

462 - Classified Employee Employment

Classified employees, with the exception of bus drivers, shall be employed on an “at will” basis and will receive a letter of assignment. Bus drivers who are employed on a regular basis will be employed pursuant to written contracts. A classified employee’s letter of assignment or contract will state the terms of employment.

Contracts issued to bus drivers shall include a fourteen-day cancellation clause. Either the employee or the board must give notice of the intent to cancel the contract at the end of fourteen days. This notice will not be required when the employee is terminated during a probationary period or for cause.

It is the responsibility of the superintendent and/or designee to draw up and process the classified employee terms of employment and present them to the board for approval. The contracts issued to bus drivers, after being signed by the superintendent and/or designee, shall be filed with the board secretary.

The superintendent and/or designee may employ substitute and temporary classified employees.

 

 

Date of Adoption/Revision:
August 23, 1982
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 12:08

463 - Classified Employee Assignment

463 - Classified Employee Assignment

The assignment of each classified employee is the responsibility of the superintendent and/or designee and within the superintendent’s and/or designees’ sole discretion. In making such assignments, the superintendent and/or designee shall consider the qualifications of each classified employee and the needs of the school district. It shall be the responsibility of the superintendent and/or designee to assign classified employees and report such assignments to the board.

 

 

Date of Adoption/Revision:
July 1979
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
July 2010
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 12:09

464 - Salary Schedule (Non Bargaining Personnel)

464 - Salary Schedule (Non Bargaining Personnel)

The board establishes the salary for several professional positions in the district that will, in the opinion of the board:

  1. Attract to this district the best candidates available;
  2. Give stability to the professional staff; and
  3. Stimulate professional growth while in service.

These salaries shall be subject to annual review and modification as deemed necessary for the continued improvement of the educational program of this district.

 

 

Date of Adoption/Revision
July 1979
August 10, 1987
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Mon, 02/10/2020 - 12:11

465 - Insurance (Non Bargaining Personnel)

465 - Insurance (Non Bargaining Personnel)

The board agrees to provide all qualified employees with the following insurance protection.

  1. Health and Major Medical

    Each full-time employee shall be provided with a health and major medical program with the single employee premium paid by the district during the period of the employee contract. A full-time employee is defined as an employee who works 30 or more hours in a week. The deductible for such plan will be $500.

    The board, at its discretion, may direct the payment of a portion of the family insurance premium for specified classified employees. The deductible for the family plan will be $1,000.

    Continuation of insurance, subject to approval by the insurance carrier, shall be available to employees at their own expense under the following circumstances:

    a.  Full-time employees on unpaid leave of one month or longer and not covered by FMLA.
    b.  
    Retirees not eligible for Medicare may purchase the $500/$1,000 health and major medical insurance plan or a $750/$1,500 plan at their own expense.

  1. Liability

    All employees shall be covered by liability insurance covering job-related performance of duties. The premium for such coverage will be paid by the district.

  1. Worker's Compensation

    Each employee shall be covered by worker's compensation insurance paid for by the district.

 

 

Adoption/Revision:
August 1983
August 10, 1987
August 1992
August 1995
June 1998
June 2001
June 2004
June 2005
May 2006
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Tue, 02/11/2020 - 11:25

466 - Vacations (Non Bargaining Personnel)

466 - Vacations (Non Bargaining Personnel)

This policy applies to non-bargaining personnel who accrue vacations.

Full-time annual employees with one year of service are entitled to five (5) working days of vacation with pay. At least ten months of service on June 1 shall be considered a year.

Full-time annual employees who have served two years (24 months) are entitled to ten working days vacation with pay each year. After ten (10) full years of employment, full-time annual employees are entitled to fifteen working days vacation with pay each year. This policy will take effect July 1, 2017.

The supervisory administrator/designee shall establish a vacation schedule for all full time annual classified employees of the district under his/her jurisdiction.

For all classified employees, other than secretarial staff, vacation time may not accrue from one year to the next and must be taken during the summer vacation period unless specific arrangements have been made in advance with the supervisory administrator.

For vacation purposes, full time classified personnel shall be those who work 260 days per contract year.

For the purpose of this policy the term “day” shall equate to the number of hours the employee is contracted for or assigned to work. All leaves will be recorded in hours to align properly with the time clock system.

 

 

Date of Adoption/Revision:
August 23, 1982
August 12, 1985
August 10, 1987
August 1992
August 1995
August 1998
June 2001
June 2004
July 2007
April 2011
August 2013
December 2016

 

dawn@iowaschoo… Tue, 02/11/2020 - 11:28

468 - Employee Wage and Overtime Compensation

468 - Employee Wage and Overtime Compensation

Each non-exempt employee compensated on an hourly basis, whether full-or part-time, permanent or temporary, will be paid no less than the prevailing minimum wage. Whenever a non-exempt employee must work more than forty (40) hours in a given workweek, the employee will be compensated at one and one-half times their regular hourly wage rate for all hours worked over forty (40) hours in a given workweek. This compensation is in the form of overtime pay or compensatory time. Overtime will not be permitted without prior authorization of the superintendent/designee.

Each non-exempt employee paid on an hour-by-hour basis must clock in and out on a system designated by the school district which will record a daily time record showing the actual number of hours worked. Failure of the employee to maintain, or falsification of, a daily time record will be grounds for disciplinary action which may include termination.

 

 

Date of Adoption/Revision:
July 2005
August 2013
October 2016
June 2019

 

dawn@iowaschoo… Tue, 02/11/2020 - 11:29

469 - Resignation- Classified Personnel

469 - Resignation- Classified Personnel

Resignations shall be in writing signed by the resigning party and directed to the superintendent/designee.

The board recognizes that there are some circumstances, which force an employee to request a release from a contract before the expiration date of the contract; therefore, personnel will be released from their contracts at any time that suitable replacements can be secured.

Employees are required to provide at least 14 days advance notice of their resignation.

 

 

Date of Adoption/Revision:
July 1979
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016
June 2019

 

dawn@iowaschoo… Tue, 02/11/2020 - 11:30

470 - Classified Employee Termination of Employment

470 - Classified Employee Termination of Employment

The board believes classified employees should perform their jobs, respect and follow board policy, and obey the law. A classified employee may be dismissed upon thirty days notice or immediately for proper cause.

It shall be the responsibility of the superintendent and/or designee to make a recommendation for termination of the employee’s employment with the district to the board. A classified employee’s employment with the district may be terminated for any reason, including, but not limited to, incompetence, neglect of duty, reduction in force, violation of board policy or administrative regulations or a violation of the law.

 

 

Date of Adoption/Revision:
August 23, 1982
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Tue, 02/11/2020 - 11:31

471 - Employee Reduction Through Termination (Non Bargaining Personnel)

471 - Employee Reduction Through Termination (Non Bargaining Personnel)

The number of employees may be reduced due to a change in program, a change in the size or nature of the student population, or budgetary considerations. Such reduction of employees shall be accomplished through normal staff attrition unless the best interests of the district shall otherwise dictate. When reductions beyond normal staff attrition are to be made, a thirty-day notice of termination shall be given classified staff.

The administration shall premise its decision as to which employee(s) within a job category is/are terminated on the basis of relative training and skill, and demonstrated competency. If this requires a choice between two or more employees with equal training, skill and demonstrated competency, reduction of classified staff will be by inverse order of employment.

 

 

Date of Adoption/Revision:
August 23, 1982
August 10, 1987
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Tue, 02/11/2020 - 11:32

472 - Sick Leave (Non Bargaining Personnel)

472 - Sick Leave (Non Bargaining Personnel)

Classified employees will be granted sick leave days pursuant to the following schedule:

1st year of employment          -           13 days*

2nd year of employment         -           14 days

3rd year of employment          -           15 days

4th year of employment          -           16 days

5th year of employment & subsequent years - 17 days

*Access for paid sick leave begins after 20 full business days of employment.  Request for amendment to this access may be made to the superintendent or designee.

The unused days of sick leave in any one year shall be credited for use in subsequent years, with the maximum of 110 days so accumulated. The board may require such reasonable evidence, as it may desire, confirming the necessity of such leave.

Sick leave may be taken in half day or full day units.

Should the employee terminate his/her employment or be terminated for just cause, any unused accumulated sick leave shall be forfeited without recompense.

Any recovery for worker's compensation or other insurance paid for in full or in part by the Board shall be offset against said sick leave pay.

Employees shall be shown a copy of a written accounting of accumulated sick leave days at the end of each fiscal year. If written objection is not filed within fifteen (15) days, accounting is correct.

For the purpose of this policy the term “day” shall equate to the number of hours the employee is contracted for or assigned to work. All leaves will be recorded in hours to align properly with the time clock system.

Family Illness Leave: An employee shall be granted up to seven (7) days per year at no loss of pay for illness of a spouse, child(ren), parent, or parent-in-law. These seven (7) days shall be deducted from the employee’s sick leave accumulation.

 

 

Date of Adoption/Revision:
August 23, 1982

August 1986
August 10, 1987
August 1992
August 1995
June 1998
June 2001
June 2002
June 2004
July 2007
April 2011
July 2012
August 2013
October 2016
September 2018

 

dawn@iowaschoo… Tue, 02/11/2020 - 11:33

473 - Personal Leave (Non Bargaining Personnel)

473 - Personal Leave (Non Bargaining Personnel)

Each employee shall be permitted two (2) days leave per school year for personal reasons, providing written application to the superintendent and/or designee is made seven (7) calendar days prior to the day when the leave is to be taken. The time may be waived if the occasion for the leave arises from an emergency situation. The general purpose of the leave or the word "Personal" must be stated on the form. If the word "Personal" is used, a conference with the superintendent and/or designee shall follow to discuss the reason. The purpose of the leave must be one that cannot be accomplished during non-school days or hours. A maximum of two employees from each department will be granted personal leave the day before or after a school holiday or vacation period, during teacher inservice days, and/or during the first or last full week of school. The leave must be in units of not less than one-half day. Leaves are specifically prohibited during any form of work stoppage.

For the purpose of this policy the term “day” shall equate to the number of hours the employee is contracted for or assigned to work. All leaves will be recorded in hours to align properly with the time clock system.

 

 

Date of Adoption/Revision:
July 9, 1981
August 12, 1985
August 21, 1990
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
April 2011
August 2013
October 2016

 

dawn@iowaschoo… Tue, 02/11/2020 - 11:36

474 - Bereavement Leave (Non Bargaining Personnel)

474 - Bereavement Leave (Non Bargaining Personnel)

Up to five (5) days of paid leave shall be granted at any one time in the event of the death of an employee’s spouse, child, step-child, son-in-law, daughter-in-law, parent, step-parent, grandparent, father-in-law, mother-in-law, brother, sister, or grandchild. Up to two (2) days of paid leave shall be granted at any one time in the event of the death of an employee’s

brother-in-law, sister-in-law, aunt or uncle, niece or nephew. In the event of the death of an employee or a student in the district, the superintendent and/or designee of said employee or student shall grant to an appropriate number of employees sufficient time to attend the funeral.

For the purpose of this policy the term “day” shall equate to the number of hours the employee is contracted for or assigned to work. All leaves will be recorded in hours to align properly with the time management system.

 

 

Date of Adoption/Revision:
July 1979
August 21, 1990
August 1992
August 1995
June 1998
June 2001
July 2003
June 2004
July 2007
April 2011
August 2013
October 2016

 

dawn@iowaschoo… Tue, 02/11/2020 - 11:37

475 - Relations to students and Public

475 - Relations to students and Public

In general, student supervision is the responsibility of the licensed staff. Except as noted below, classified personnel should assume no authority in this matter:

  1. A bus driver is responsible for the students on his/her bus when he/she alone is in charge of the students.
  2. Certain teacher associates, and secretaries are designated to deal with students in attendance, behavior, and related matters.
  3. A custodian is in charge of a building during hours when there are no school activities or when students are being destructive of public property and no licensed staff is immediately present.
  4. Teacher associates are responsible for students when assigned a student supervision responsibility by an administrator.
  5. All classified personnel are responsible for reporting observed inappropriate behavior to a licensed staff member.

 

 

Date of Adoption/Revision:
August 23, 1982
August 10, 1987
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Tue, 02/11/2020 - 11:39

477 - Substitutes

477 - Substitutes

Effort shall be made to fill temporary positions with substitutes who have preparation equal to that of the regular contract personnel. A substitute shall be paid at the rate established by the board for each position.

 

 

Date of Adoption/Revision:
July 1979
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August  2013
October 2016

 

dawn@iowaschoo… Tue, 02/11/2020 - 11:40

482 - Licensed Employee Qualifications, Recruitment, and Selection

482 - Licensed Employee Qualifications, Recruitment, and Selection

Persons interested in a licensed position, other than administrative positions which will be employed in accordance with board policies in Series 300, "Administration," will have an opportunity to apply and qualify for licensed positions in the school district without regard to age, race, creed, color, gender, national origin, religion, sexual orientation, gender identity or disability. Job applicants for licensed positions will be considered on the basis of the following:

  • Training, experience, and skill;
  • Nature of the occupation;
  • Demonstrated competence; and
  • Possession of, or ability to obtain, state license if required for the position.

Announcement of the position is in a manner which the superintendent and/or designee believes will inform potential applicants about the position. Applications for employment may be obtained from and completed applications are returned to the school district administrative office. Whenever possible, the preliminary screening of applicants will be conducted by the administrator who will be directly supervising and overseeing the person being hired.

The board will employ licensed employees after receiving a recommendation from the superintendent. However, the superintendent and/or designee will have the authority to employ a licensed employee on a temporary basis until a recommendation can be made and action can be taken by the board on the position.

The CCSD Employee Handbook suggests procedures regarding qualifications, recruitment and selections of such employees.

Employees are required to sign release and authorization forms allowing the district to perform background checks/rechecks and/or fingerprint checks/re-checks on employees. Employees’ signatures on release and authorization forms for background checks/rechecks required by law is a condition of continued employment. Refusal to sign the release and authorization forms may be grounds for termination.

 

 

Date of Adoption/Revision
July 2007
July 2010
September 2012
August 2013
October 2016
September 2018

 

dawn@iowaschoo… Tue, 02/11/2020 - 11:41

483 - Licensed Employee Defined

483 - Licensed Employee Defined

Licensed employees, including administrators, are those employees required to hold an appropriate license from the Iowa Department of Education for their position as required by the Board of Educational Examiners or others with professional licenses. Licenses required for a position will be considered met if the employee meets the requirements established by the Iowa Department of Education.

It is the responsibility of the superintendent and/or designee to establish job specifications and job descriptions for licensed employees' positions, other than the position of the superintendent. Job descriptions may be approved by the board.

Licensed employees must present evidence of current license to the board secretary prior to payment of salary each time licensed is renewed.

 

 

Adopted/Revised:
August 2013
October 2016

 

dawn@iowaschoo… Tue, 02/11/2020 - 11:42

484 - Assignment - Licensed Employee

484 - Assignment - Licensed Employee

Assignment shall be based upon the qualifications of the candidate and the philosophy and needs of the district.

Changes in assignment may be made at the initiative of the superintendent and/or designee, other administration staff members, or at the request of the employee as set forth in the negotiated agreement.

 

 

Date of Adoption/Revision:
July 1979
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Tue, 02/11/2020 - 11:43

486 - Placement on Salary Schedule - Licensed Employee

486 - Placement on Salary Schedule - Licensed Employee

Each certified educator shall be placed on his/her respective step at such time as their contract begins. Any certified educator hired prior to November 30 of any school year and employed continuously for the remaining part of the school year shall be given credit for one year of service. Credit on the salary schedule may be given for previous outside experience as a certified educator at a duly accredited school upon initial employment up to but not exceeding the actual number of years of said teaching experience. The amount of credit, if any, shall be within the sole discretion of the board.

Course work which is intended to apply toward movement from one educational lane to another must be approved in writing by the superintendent/designee. Distance learning and correspondence courses must be approved in advance. Courses from an accredited college or university in the teacher's major field of study shall be acceptable. To receive master's degree credit on the salary schedule, said degree must have prior approval from the superintendent/designee, if it is in a field not recognized by the Iowa Board of Educational Examiners as a licensed, approved, or endorsement area. Only graduate credit from an accredited college or staff development program courses from the Area Education Agency shall be considered for horizontal movement on the salary schedule. If the district pays for the time to take the course work, either as part of the regular workday or extra pay, credit will not be granted for salary schedule movement. If the district pays for part or all of the expenses for the course work, e.g., transportation, registration, meals, lodging, etc., said courses will be eligible for salary schedule movement only if the teacher takes the course for graduate credit and pays the extra cost for the graduate credit. A committee shall be formed consisting of five members (two appointed by the board, two appointed by the teachers, and one agreed to by both parties). In the event of differing opinions by a teacher and the superintendent/designee, this committee will meet, discuss the course(s) in question, and make the final decision on acceptability for movement.

 

 

Date of Adoption/Revision:
August 1983
December 1986
August 10, 1987
August 1992
August 1995
August 1997
June 1998
June 1999
June 2001
June 2004
July 2007
August 2013
October 2016
September 2018

 

 

 

CARROLL COMMUNITY SCHOOL DISTRICT

REQUEST FOR COURSE APPROVAL FOR MOVEMENT FROM ONE EDUCATION LANE TO ANOTHER

 

I.  COURSE APPROVAL

TITLE OF COURSE (LIST UP TO 4 COURSES)                                            NO. OF SEMESTER HOURS

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

Teacher’s Signature                                                              Date                                  

 

II.  SUPERINTENDENT’S TENTATIVE APPROVAL:

 

The above coursework is tentatively approved, contingent upon #4 below.

Superintendent’s Signature                                                                                  Date                               

 

III.  SUPERINTENDENT’S FINAL APPROVAL:

I have received “Proof of Completion” and hereby give final approval to the above coursework as partial credit toward movement to the next education lane on the salary schedule.                          

Superintendent’s Signature                                                        

Date                            

 

PROCEDURE NOTES:

  1. Sections I and II of the above form must be completed before starting a course.
     
  2. Complete Section III after the course has been completed. Attach a grade slip or transcript and return to the superintendent. If transcript does not indicate “GRADUATE” hours, please provide documentation that the course was taken for graduate credit.
     
  3. When enough hours have been accumulated to qualify for a salary adjustment, send a letter to the superintendent requesting the appropriate contract modification. This must be done by September 1 to qualify for a salary adjustment for the current contract year.
  1. Only graduate credit courses from an accredited college or Staff Development Program courses from Heartland AEA will be considered for an Education Lane change on the salary schedule.

 

 

Approval/Revision:
August 2013
October 2016
September 2018

 

dawn@iowaschoo… Tue, 02/11/2020 - 11:44

489 - Employee Conduct and Appearance

489 - Employee Conduct and Appearance

Employees are role models for the students who come in contact with them during and after school hours. The board recognizes the positive effect employees can have on students in this capacity. To this end, the board strongly suggests and encourages employees to dress themselves, groom themselves and conduct themselves in a manner appropriate to the educational environment.

Employees will conduct themselves in a professional manner. Employees will dress in attire appropriate for their position. Clothing should be neat, clean and in good taste. Discretion and common sense call for an avoidance of extremes, which would interfere with or have an effect on the educational process.

Licensed employees of the school district, including administrators, will follow the code of ethics for their profession as established by the Iowa Board of Educational Examiners.

 

 

Adopted/Revised:
July 2006
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Tue, 02/11/2020 - 11:49

489R1 - Code of Professional Conduct and Ethics Regulation (Licensed)

489R1 - Code of Professional Conduct and Ethics Regulation (Licensed)

Chapter 25

282—25.1(272) Scope of standards.

This code of professional conduct and ethics constitutes mandatory minimum standards of practice for all licensed practitioners as defined in Iowa Code chapter 272. The adherence to certain professional and ethical standards is essential to maintaining the integrity of the education profession.

 

282—25.2(272) Definitions.

Except where otherwise specifically defined by law:

“Administrative and supervisory personnel” means any licensed employee such as superintendent, associate superintendent, assistant superintendent, principal, associate principal, assistant principal, or other person who does not have as a primary duty the instruction of pupils in the schools.

“Board” means the Iowa Board of educational examiners.

“Discipline” means the process of sanctioning a license, certificate or authorization issued by the board.

“Ethics” means a set of principles governing the conduct of all persons governed by these rules. “Fraud” means knowingly providing false information or representations on an application for licensure or employment, or knowingly providing false information or representations made in connection with the discharge of duties.

“License” means any license, certificate, or authorization granted by the board. “Licensee” means any person holding a license, certificate, or authorization granted by the board.

 “Practitioner” means an administrator, teacher, or other licensed professional, including an individual who holds a statement of professional recognition, who provides educational assistance to students.

 “Responsibility” means a duty for which a person is accountable by virtue of licensure.

“Right” means a power, privilege, or immunity secured to a person by law.

“Student” means a person, regardless of age, enrolled in a prekindergarten through grade 12 school, who is receiving direct or indirect assistance from a person licensed by the board. “Teacher” means any person engaged in the instructional program for prekindergarten through grade 12 children, including a person engaged in teaching, administration, and supervision, and who is required by law to be licensed for the position held.

[ARC 7979B, IAB 7/29/09, effective 9/2/09]

 

282—25.3(272) Standards of professional conduct and ethics.

Licensees are required to abide by all federal, state, and local laws applicable to the fulfillment of professional obligations. Violation of federal, state, or local laws in the fulfillment of professional obligations constitutes unprofessional and unethical conduct, which can result in disciplinary action by the board. In addition, it is hereby deemed unprofessional and unethical for any licensee to violate any of the following standards of professional conduct and ethics:

 

25.3(1) Standard I—conviction of crimes, sexual or other immoral conduct with or toward a student, and child and dependent adult abuse. Violation of this standard includes:

  • Fraud. Fraud means the same as defined in rule 282-25.2(272)
  • Criminal convictions. The commission of or conviction for a criminal offense as defined by Iowa law provided that the offense is relevant to or affects teaching or administrative performance.

(1)  Disqualifying criminal convictions.  The board shall deny an application for licensure and shall revoke a previously issued license if the applicant or licensee has, on or after July 1, 2002, been convicted of, has pled guilty to, or has been found guilty of the following criminal offenses, regardless of whether the judgment of conviction or sentence was deferred:

  1. Any of the following forcible felonies included in Iowa Code § 702.11: child endangerment, assault, murder, sexual abuse, or kidnapping;
  2. Any of the following criminal sexual offenses, as provided in Iowa Code Ch. 709, involving a child:
    • First–  second– or third–degree sexual abuse committed on or with a person who is under the age of 18
    • Lascivious acts with a child;
    • Assault with intent to commit sexual abuse;
    • Indecent contact with a child;
    • Sexual exploitation by a counselor;
    • Lascivious conduct with a minor
    • Sexual exploitation by a school employee;
      • Enticing a minor under Iowa Code section 710.10; or
      • Human trafficking under Iowa Code section 710A.2;
  3. Incest involving a child as prohibited by Iowa Code section 726.2;
  4. Dissemination and exhibition of obscene material to minors as prohibited by Iowa Code section 728.2;
  5. Telephone dissemination of obscene material to minors as prohibited by Iowa Code section 728.15;
  6. Any offense specified in the laws of another jurisdiction, or any offense that may be prosecuted in a federal, military, or foreign court, that is comparable to an offense listed in subparagraph 25.3(1)“b”(1); or
  7. Any offense under prior laws of this state or another jurisdiction, or any offense under prior law that was prosecuted in a federal, military, or foreign court, that is comparable to an offense listed in subparagraph 25.3(1)“b”(1).

(2)  Other criminal convictions and founded child abuse. In determining whether a person should be denied a license or whether a licensee should be disciplined based upon any other criminal conviction, including a conviction for an offense listed in 25.3(1)“b”(1), which occurred before July 1, 2002, or a founded report of abuse of a child, the board shall consider:

  1. The nature and seriousness of the crime or founded abuse in relation to the position sought;
  2. The time elapsed since the crime or founded abuse was committed;
  3. The degree of rehabilitation which has taken place since the crime or founded abuse was committed;
  4. The likelihood that the person will commit the same crime or abuse again;
  5. The number of criminal convictions or founded abuses committed; and
  6. Such additional factors as may in a particular case demonstrate mitigating circumstances or heightened risk to public safety.
  7. Sexual involvement or indecent contact with a student. Sexual involvement includes, but is not limited to, the following acts, whether consensual or nonconsensual: fondling or touching the inner thigh, groin, buttocks, anus or breasts of a student; permitting or causing to fondle or touch the practitioner’s inner thigh, groin, buttocks, anus, or breasts; or the commission of any sex act as defined in Iowa Code section 702.17.
  8. Sexual exploitation of a minor. The commission of or any conviction for an offense prohibited by Iowa Code section 728.12, Iowa Code Ch. 709 or 18 U.S.C. section 2252A(a)(5)(B).
  9. Student abuse. Licensees shall maintain professional relationships with all students, both inside and outside the classroom. The following acts or behavior constitutes unethical conduct without regard to the existence of a criminal charge or conviction:
    1. Committing any act of physical abuse of a student;
    2. Committing any act of dependent adult abuse on a dependent adult student;
    3. Committing or soliciting any sexual or otherwise indecent act with a student or any minor;
    4. Soliciting, encouraging, or consummating a romantic or otherwise inappropriate relationship with a student;
    5. Furnishing alcohol or illegal or unauthorized drugs or drug paraphernalia to any student or knowingly allowing a student to consume alcohol or illegal or unauthorized drugs in the presence of the licensee;
    6. Failing to report any suspected act of child or dependent adult abuse as required by state law; or
    7. Committing or soliciting any sexual conduct as defined in Iowa Code section 709.15(3) “b” or soliciting, encouraging, or consummating a romantic relationship with any person who was a student within 90 days prior to any conduct alleged in the complaint, if that person was taught by the practitioner or was supervised by the practitioner in any school activity when that person was a student.

 

25.3(2) Standard II—alcohol or drug abuse. Violation of this standard includes:

  • Being on school premises or at a school–sponsored activity involving students while under the influence of, possessing, using, or consuming illegal or unauthorized drugs or abusing legal drugs.
  • Being on school premises or at a school–sponsored activity involving students while under the influence of, possessing, using, or consuming alcohol.

 

25.3(3) Standard III—misrepresentation, falsification of information. Violation of this standard includes:

  • Falsifying or deliberately misrepresenting or omitting material information regarding professional qualifications, criminal history, college credit, staff development credit, degrees, academic award, or employment history when applying for employment or licensure.
  • Falsifying or deliberately misrepresenting or omitting material information regarding compliance reports submitted to federal, state, and other governmental agencies.
  • Falsifying or deliberately misrepresenting or omitting material information submitted in the course of an official inquiry or investigation.
  • Falsifying any records or information submitted to the board in compliance with the license renewal requirements imposed under 282—Chapter 20.
  • Falsifying or deliberately misrepresenting or omitting material information regarding the evaluation of students or personnel, including improper administration of any standardized tests, including, but not limited to, changing test answers, providing test answers, copying or teaching identified test items, or using inappropriate accommodations or modifications for such tests.

 

25.3(4) Standard IV—misuse of public funds and property. Violation of this standard includes:

  • Failing to account properly for funds collected that were entrusted to the practitioner in an educational context.
  • Converting public property or funds to the personal use of the practitioner.
  • Submitting fraudulent requests for reimbursement of expenses or for pay.
  • Combining public or school–related funds with personal funds.
  • Failing to use time or funds granted for the purpose for which they were intended.

 

25.3(5) Standard V—violations of contractual obligations.

  1. Violation of this standard includes:
    1. Asking a practitioner to sign a written professional employment contract before the practitioner has been unconditionally released from a current contract, unless the practitioner provided notice to the practitioner’s employing board as set forth in subparagraph 25.3(5) “b”(2).
    2. Abandoning a written professional employment contract without prior unconditional release by the employer.
    3. As an employer, executing a written professional employment contract with a practitioner, which requires the performance of duties that the practitioner is not legally qualified to perform.
    4. As a practitioner, executing a written professional employment contract, which requires the performance of duties that the practitioner is not legally qualified to perform.
  2. In addressing complaints based upon contractual obligations, the board shall consider factors beyond the practitioner’s control. For purposes of enforcement of this standard, a practitioner will not be found to have abandoned an existing contract if:
    1. The practitioner obtained a release from the employing board before discontinuing services under the contract; or
    2. The practitioner provided notice to the employing board no later than the latest of the following dates:
      1. The practitioner’s last work day of the school year;
      2. The date set for return of the contract as specified in statute or June 30.

 

25.3(6) Standard VI—unethical practice toward other members of the profession, parents, students, and the community.

Violation of this standard includes:

  1. Denying the student, without just cause, access to varying points of view.
  2. Deliberately suppressing or distorting subject matter for which the educator bears responsibility.
  3. Failing to make reasonable effort to protect the health and safety of the student or creating conditions harmful to student learning.
  4. Conducting professional business in such a way that the practitioner repeatedly exposes students or other practitioners to unnecessary embarrassment or disparagement.
  5. Engaging in any act of illegal discrimination, or otherwise denying a student or practitioner participation in the benefits of any program on the grounds of race, creed, color, religion, age, sex, disability, marital status, national origin, sexual orientation, or gender identity
  6. Soliciting students or parents of students to purchase equipment, supplies, or services from the practitioner for the practitioner’s personal advantage.
  7. Accepting gifts from vendors or potential vendors where there may be the appearance of or an actual conflict of interest.
  8. Intentionally disclosing confidential information including, but not limited to, unauthorized sharing of information concerning student academic or disciplinary records, health and medical information, assessment or testing results, or family income. Licensees shall comply with state and federal laws and local school board policies relating to the confidentiality of student records, unless disclosure is required or permitted by law.
  9. Refusing to participate in a professional inquiry when requested by the board.
  10. Aiding, assisting, or abetting an unlicensed person in the completion of acts for which licensure is required.
  11. Failing to self–report to the board within 60 days any founded child abuse report, or any conviction for a criminal offense listed in 25.3(1)“b”(1) which requires revocation of the practitioner’s license.
  12. Delegating tasks to unqualified personnel.
  13. Failing to comply with federal, state, and local laws applicable to the fulfillment of professional obligations.
  14. Allowing another person to use one’s practitioner license for any purpose.
  15. Performing services beyond the authorized scope of practice for which the individual is licensed or prepared or performing services without holding a valid license.
  16. Falsifying, forging, or altering a license issued by the board.
  17. Failure of the practitioner holding a contract under Iowa Code section 279.13 to disclose to the school official responsible for determining assignments a teaching assignment for which the practitioner is not properly licensed.
  18. Failure of a school official responsible for assigning licensed practitioners holding contracts under Iowa Code section 279.13 to adjust an assignment if the practitioner discloses to the official that the practitioner is not properly licensed for an assignment.

 

25.3(7) Standard VII—compliance with state law governing obligations to state or local governments, child support obligations and board orders.

Violation of this standard includes:

  1. Failing to comply with 282—Chapter 8 concerning payment of debts to state or local governments.
  2. Failing to comply with 282—Chapter 10 concerning child support obligations.
  3. Failing to comply with a board order.

 

25.3(8) Standard VIII—incompetence.

Violation of this standard includes, but is not limited to:

  1. Willfully or repeatedly departing from or failing to conform to the minimum standards of acceptable and prevailing educational practice in the state of Iowa.
  1. Willfully or repeatedly failing to practice with reasonable skill and safety.

 

 

Date of Adoption/Revision:
July 2006
July 2007
August 2013
October 2016
December 2019

 

dawn@iowaschoo… Tue, 02/11/2020 - 11:54

489R2 - Code of Rights and Responsibilities Regulation

489R2 - Code of Rights and Responsibilities Regulation

Chapter 26

282—26.1(272) Purpose.  The code of professional conduct and ethics in 282—Chapter 25 Iowa Code defines unprofessional and unethical conduct justifying disciplinary sanction. The board acknowledges that the discharge of professional obligations should occur in recognition of certain fundamental rights and responsibilities. Accordingly, the Board recognizes the following rights and responsibilities of all educators licensed under Iowa Code Ch. 272 and agrees that the exercise of these rights and responsibilities may present mitigating facts and circumstances in the Board’s evaluation of allegations of unprofessional or unethical conduct.

282—26.2(272) Rights. Educators licensed under Iowa Code Ch. 272 have the following rights:

  1. The educator has a right to be licensed and endorsed under professional standards established and enforced by the board.
  2. The educator has a right to refuse assignments for which the educator is not legally authorized, in terms of holding a valid Iowa license with the appropriate endorsement(s) or approval(s).
  3. The educator has a right, subject to board and administrator authority, to exercise professional judgment in the evaluation, selection, and use of teaching methods and instructional materials appropriate to the needs, abilities, and background of each student.

282—26.3(272) Responsibilities. Educators licensed under Iowa Code Ch. 272 have the following responsibilities:

  1. The educator has a responsibility to maintain and improve the educator’s professional competence.
  2. The educator has a responsibility to accept only those assignments for which the educator is legally authorized.
  3. The educator has a responsibility to provide conditions that are conducive to teaching and student learning.
  4. The educator shall protect students from conditions harmful to learning or to health or safety.
  5. The educator shall not, without just cause, restrain a student from independent action in the pursuit of learning and shall not, without just cause, deny a student access to varying points of view.
  6. The educator shall not use professional relationships with students for personal advantage.
  7. The educator shall not discriminate against any student on the grounds of national or ethnic origin, religion, age, sex, disability, membership in a definable minority, sexual orientation, gender identity, or marital status, nor grant any discriminatory consideration or advantage.
  8. The educator shall accord just and equitable treatment to all members of the profession.
  9. The educator shall keep in confidence personally identifiable information regarding a student or the student’s family members that has been obtained in the course of professional service, unless disclosure is required by law or is necessary for the personal safety of the student or others.
  10. The educator who has reasonable basis to believe that a student has been abused, as defined by law, shall make all reports required by law and the Iowa Administrative Code and which are necessary to ensure the safety and well–being of the student.
  11. In the administration of discipline, the educator shall treat all students with respect and in compliance with all policies of the school district served by the educator.
  12. The educator shall provide accurate, truthful, and complete information to the Board and to the local education system concerning all licensure transactions.
  13. The educator shall not refuse to participate in a professional inquiry, when requested by the Board.
  14. The educator shall not require or direct another educator to violate any provisions of the code of professional conduct and ethics or any rights of a student, parent, educator or citizen.
  15. The educator shall not delegate assigned tasks to unqualified personnel.

 

These rules are intended to implement Iowa Code § 272.2(1)“a.”

 

 

Adopted/Revised:
July 2006
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Tue, 02/11/2020 - 11:50

490 - Resignation -Licensed Personnel

490 - Resignation -Licensed Personnel

Resignations shall be in writing signed by the resigning party, directed to the superintendent and/or designee of schools; the superintendent and/or designee will submit it to the board with recommendations, as provided by law.

All resignations for the following school year submitted within twenty-one (21) days of the annual issuance of the contract modifications form shall be accepted by the board.

All other resignations must be filed at least thirty (30) days prior to the requested release from contract. Except as otherwise provided, no licensed employee will be released until a suitable replacement has been found. Any licensed employee requesting a release from a contract after the regular May board meeting will be required, unless specifically waived by the board, to reimburse the district actual expenses up to a maximum of $1,500 for expenses incurred to hire the replacement.

The board recognizes that special circumstances exist for licensed employees who have a shared contract with another district. The board will waive reimbursement in those cases.  Such expenses shall be payable to the district by the resigning employee as a condition for the board to accept the resignation. Failure to provide reimbursement may result in a petition being filed in small claims court. This paragraph does not apply to resignations resulting from medical disability.

Any licensed employee who has a separate contract for summer employment would be subject to the regular August board meeting deadline with respect to this policy.

If an employee leaves without proper release, the superintendent/designee is directed to file a complaint with the Board of Educational Examiners.

 

 

Adoption/Revision:
July 1979
August 1986
August 1992
August 1994
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
September 2018

 

dawn@iowaschoo… Tue, 02/11/2020 - 12:05

491 - Licensed Employee Suspension

491 - Licensed Employee Suspension

Licensed employees will perform their assigned job, respect and follow board policy and obey the law. The superintendent and/or designee is authorized to suspend a licensed employee pending board action on a discharge, for investigation of charges against the employee, and for disciplinary purposes. It is within the discretion of the superintendent and/or designee to suspend a licensed employee with or without pay.

In the event of a suspension, appropriate due process will be followed.

 

 

Adopted/Revised:
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Tue, 02/11/2020 - 12:07

492 - Licensed Personnel Professional Development

492 - Licensed Personnel Professional Development

The board encourages licensed personnel to attend and participate in professional development activities to maintain, develop, and extend their skills.

The board shall maintain and support an in-service program for licensed personnel. As part of this in-service program, the board shall establish, through annual budget expenditures, a library and media materials collection that supports the board's in-service program and that can be used by licensed personnel.

Requests for attendance or participation during contracted time in a development program, other than those development programs sponsored by the district, shall be made to the superintendent and/or designee. Approval of the superintendent and/or designee must be obtained prior to attendance by a licensed employee in a professional development program.

The superintendent and/or designee shall have the discretion to allow or disallow licensed employees to attend or participate in the requested event. When making this determination, the superintendent and/or designee shall consider the value of the program for the employee and the district, the effect of the employee's absence on the education program, district operations and the district's budget as well as other factors deemed relevant in the judgment of the superintendent and/or designee.

The board agrees to provide, upon application by the employee and acceptance by the superintendent and/or designee, the necessary funds for employees who desire to attend professional conferences. Travel, meals, lodging, and registration fees shall be deemed appropriate expenses, as well as cost of the substitute teacher needed to relieve the participant. An employee attending such conferences shall be granted sufficient leave time to attend without loss of compensation.

 

 

Adoption/Revision:
July 1979
August 10, 1987
August 14, 1989
August 1992
August 1995
August 1998
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Tue, 02/11/2020 - 12:07

493 - Licensed Employee Publication or Creation of Materials

493 - Licensed Employee Publication or Creation of Materials

Materials created by licensed employees and the financial gain there from are the property of the school district if school materials and/or time were used in their creation and/or such materials were created in the scope of the licensed employee’s employment. The licensed employee must seek prior written approval of the superintendent concerning such activities.

 

 

Adoption/Revision:
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Tue, 02/11/2020 - 12:09

494 - Licensed Employees Tutoring

494 - Licensed Employees Tutoring

Every effort will be made by the licensed employees to help students with learning problems before recommending that the parents engage a tutor. Since there are exceptional cases when tutoring will help students overcome learning deficiencies, tutoring by licensed employees may be approved by the superintendent and/or designee.

Licensed employees may only tutor students other than those for whom the teacher is currently exercising teaching, administrative or supervisory responsibility unless approved by the superintendent and/or designee.

Tutoring for a fee may not take place within school facilities or during regular school hours unless approved by the superintendent and/or designee.

 

 

Date of Adoption/Revision:
June 2004
August 2013
October 2016

 

dawn@iowaschoo… Tue, 02/11/2020 - 12:11

495 - Substitutes

495 - Substitutes

Qualifications:
Personnel services on a substitute or temporary basis in the district shall be licensed for the position which they are to fill. Every effort shall be made to fill temporary positions with substitutes who have preparation equal to that of regular contract personnel. In the event such persons are not available, the employment of personnel who are properly licensed is authorized on a purely substitute or temporary basis.

Reimbursement:
Properly licensed substitutes shall be paid on a daily rate for their teaching services. Such rate shall be set annually by the board at the time salary schedules are considered and established.

Rates:

  1. Daily substitute pay will be the rate established by the board.
  1. The long-term substitute rate will be established by the board.  A maximum of three years experience will be recognized for placement on the teacher’s salary schedule after the tenth consecutive day of substituting for the same regular classroom teacher.  This experience credit applies only to three years of regular classroom teaching experience.

 

 

Adoption/Revision:
August 11, 1980
May 14, 1984
August 10, 1987
September 10, 1990
August 1992
August 1994
August 1995
June 1998
June 2001
June 2004
October 2004
July 2007
August 2013
October 2016
June 2019

 

dawn@iowaschoo… Tue, 02/11/2020 - 12:12

496 - Summer School Licensed Employees

496 - Summer School Licensed Employees

It is within the discretion of the board to offer an education program during the summer recess. Licensed employees who apply for or who are appointed to deliver the summer education program are compensated in addition to their regular duties during the school academic year, unless such arrangements are made prior to determining the employee's compensation for the year.

Should the board dete1mine a summer education program is necessary, licensed employees will be given the opportunity to apply for the positions available. If the board determines a course must be offered and no licensed employee applies for the position, the board will make the necessary arrangements to fill the position. The board will consider applications from current licensed employees in conjunction with other applications.

It is the responsibility of the superintendent and/or designee to make a recommendation to the board regarding the need for and the delivery of the summer education program.

 

 

Adoption/Revision:
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Tue, 02/11/2020 - 12:14

497 - Student Teachers

497 - Student Teachers

It is the policy of the district to cooperate with the higher educational institutions in the practical preparation of future teachers.  Contracts shall be confirmed annually by the superintendent and/or designee for each institution placing student teachers in the district.

The superintendent and/or designee shall annually provide the board with a list of the institutions so contracted.

 

 

Date of Adoption/Revision
August 10, 1982
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

 

dawn@iowaschoo… Tue, 02/11/2020 - 12:15

498 - Staff Technology Use and Social Media Networking

498 - Staff Technology Use and Social Media Networking

Technology, is a powerful and valuable education and research tool and, as such, is an important part of the instructional program. The school district depends upon computers as an integral part of administering and managing the school's resources, including the compilation of data and recordkeeping for personnel, students, finances, supplies and materials. This policy outlines the board1s expectations in regard to these different aspects of the school district1s computer resources. Employees must conduct themselves in a manner that does not detract from or disrupt the educational process. Failure to do so will result in discipline, up to and including, discharge.

The superintendent is responsible for designating a Director of Technology and the Technology Instructional Coach who will oversee the use of school district computer resources. They will prepare in-service programs for the training and development of school district staff in computer skills, appropriate use of computers, and the incorporation of computer use in the instructional setting.

The superintendent, working with appropriate staff, shall establish regulations governing

the use and security of the school district1s technology resources. All users of the school district's technology resources, including students, staff and volunteers, shall comply with this policy and regulation, as well as others impacting the use of school equipment and facilities. Failure to comply may result in disciplinary action, up to and including discharge, as well as suspension and/or revocation of technology/computer access privileges.

The purpose of the Internet is to support research and education in and among academic institutions in the U.S. and around the world. It provides access to unique resources and will give staff an opportunity for collaborative learning. The use of any school-sponsored account on the Internet must be in support of education and research and must be consistent with the educational objectives of the Carroll Community School District.

Transmission of any material in violation of school policy, local, state or U.S. regulation is prohibited. This includes, but is not limited to: copyrighted material, threatening or obscene material, or material protected by trade secret. Use for commercial activities is generally not acceptable.

The use of the Internet is a privilege, not a right, and inappropriate use will result in cancellation of those privileges. All information on the school district1s computer system is considered a public record. Whether there is an exception to keep some narrow, specific content within the information confidential is determined on a case-by-case basis.

Therefore, users of the school district1s computer network must not expect, nor does the school district guarantee, privacy for e-mail or use of the school district's computer network including websites visited. A representative of the Carroll Community School District may review any material on user accounts and monitor server space in order to make determinations on appropriate use. The representative may close an account at any time.

Because information appears, disappears and changes constantly, it is not possible to predict or control what staff may locate. Staff must be mindful that not all information on the Internet is fact and that not everything on the Internet is appropriate for school. It is not possible to monitor all of the infmmation that staff might access. Therefore, staff will be responsible for controlling what they access on their Carroll Community Schools account. Exemplary behavior is expected. When visiting sites on the Internet, Carroll Community School users must conduct themselves as representatives of the school and community as a whole.

CELL PHONES/TEXT/ELECTRONIC MESSAGING: Cell phones should not be used if disrupting instruction, school-sponsored programs, meetings, in-services, or other events where there exists a reasonable expectation of quiet attentiveness unless there is a reason of important school communication, personal health, or safety involved. CCSD employees sending text messages, or other forms of electronic messaging via a cell phone to individual students is prohibited.

SOCIAL MEDIA/TEXT/ELECTRONIC MESSAGING: CCSD employees who engage in professional social media activities should maintain separate professional and personal pages. Professional social media sites that are school-based should be designed to address reasonable instructional, educational, or extra-curricular program matters. As such, CCSD employees should not use their personal social media pages for professional social media activities; rather, employees should use a professional social media that is completely separate from any personal social media they maintain. If a particular type of behavior is inappropriate in the classroom, a professional workplace, or addressed as inappropriate in the CCSD policies, then that behavior is also inappropriate on the professional social media site and will be responded to as such. CCSD employees sending text messages, or other forms of electronic messaging via a cell phone to individual students is prohibited.

While it is appropriate to communicate with students and parents through professional social media, in order to maintain a professional and appropriate relationship with students, CCSD employees should not communicate with students who are currently enrolled in CCSD schools on personal social media sites (relatives exempt). Additionally, confidentiality of school records must always be held as confidential whether on personal or professional social media outlets.

Personal social media use, including off-hours use, has the potential to result in disruption at school and/or the workplace, and can be in violation of CCSD policies and Iowa law.

The posting or disclosure of personally identifiable student information or confidential information via personal social media sites is a violation of CCSD policy. Inappropriate or disruptive social media conduct will be addressed by the administration and disciplinary action can be taken.

This policy provides regulations intended to supplement, not supersede, existing CCSD policies and Iowa laws. Users of professional social media sites must comply with all applicable federal, state and local laws, including, but not limited to the Children's Online Privacy Protection Act (COPPA) (http://business.ftc.gov/privacy-and-security/children), Family Educational Rights and Privacy Act (FERPA) (http://www2.ed.gov/policy/gen/guid/fpco/index.html),and intellectual property laws.

All existing CCSD policies, regulations, and Iowa law that covers employee conduct may be applicable in the social media and technology environment.

 

 

Adoption/Revision:
August 2017

 

dawn@iowaschoo… Tue, 02/11/2020 - 12:16

499 - Suicide Prevention and ACES Training Requirements

499 - Suicide Prevention and ACES Training Requirements

The   district considers child exposure  to adverse  childhood  experience, child  mental  health, and suicide as serious matters which impact learning opportunities for students, classroom, and instructional challenges for staff and ultimately, if not addressed, can lead to lifelong struggles, attempted suicide and loss of life.  The district will follow all laws and regulations regarding the training required to inform staff of identification and referral to services for students with mental health challenges.

The district shall provide suicide prevention and postvention training and training on the identification of adverse childhood experiences and strategies to mitigate toxic stress response for all school personnel who hold a license, certificate, authorization or statement of recognition issued by the board of educational examiners and who have regular contact with students in kindergarten through grade twelve. The training shall begin July 1, 2019, and occur annually between July 1 and June 30, thereafter. The content of the training shall be based on nationally recognized best practices.

"Adverse childhood experience" means a potentially traumatic event occurring in childhood that can have negative, lasting effects on an individual' s health and wellbeing.

"Postvention" means the provision of crisis intervention, support, and assistance for those affected by a suicide or suicide attempt to prevent further risk of suicide.

The suicide prevention and postvention training shall be evidence-based, evidence-supported and be at least one hour in length. The content of the training shall be based on nationally recognized best practices.

The identification of adverse childhood experiences (ACES) and strategies to mitigate toxic stress response training shall be evidence-based, evidence-supported, and be at least one hour in length or as determined by the Superintendent. The content of the training shall be based on nationally recognized best practices.

 

 

Date of Adoption/Revision
June 2019

 

dawn@iowaschoo… Tue, 02/11/2020 - 12:18

500 - STUDENT PERSONNEL

500 - STUDENT PERSONNEL

Objectives for Equal Educational Opportunities for Students

This series of the board policy manual is devoted to the board's goals and objectives for assisting the students of the school district in obtaining an education. Each student will have an opportunity to obtain an education in compliance with the policies in this series.

It is the goal of the board to develop a healthy social, intellectual, emotional, and physical self-concept in the students enrolled in the school district. Each student attending school will have the opportunity to use it and its education program and services as a means for self-improvement and individual growth. In so doing, the students are expected to conduct themselves in a manner that assures each student the same opportunity.

The board supports the delivery of the education program and services to students free of discrimination on the basis of race, color, creed, sex, marital status, national origin, religion, sexual orientation, gender, gender identity, age (except for permitting/prohibiting students to engage in certain activities), marital status, socioeconomic status, or disability. This concept of equal educational opportunity serves as a guide for the board and employees in making decisions relating to school district facilities, employment, and selection of educational materials, equipment, curriculum, and regulations affecting students.

In the delivery of the education program, students will treat the employees with respect and students will receive the same in return. Employees have the best interests of the students in mind and may assist them in school-related or personal matters if they are able to do so.

Students should feel free to discuss problems, whether school-related or personal, with the guidance counselor or other employees.

Board policies, rules and regulations affect students while they are on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated, school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district.

This section of the board policy refers to the term "parents" in many of the policies. The term parents for purposes of this policy manual will mean the legal parents, the legal guardian or custodian of a student and students who have reached the age of majority or are otherwise considered an adult by law.

Inquiries by students regarding compliance with equal educational opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, are directed to the Affirmative Action Coordinator by writing to the Affirmative Action Coordinator,

Tammie McKenzie, 2809 N Grant Road, Carroll, Iowa, 51401, Phone: 712-792-8010 or Gary Bengtson, 1026 N Adams St., Carroll, Iowa, 51401, Phone: 712-792-8001.

Inquiries by students regarding compliance with equal educational opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, may also be directed in writing to the Director of the Region VII office of Civil Rights, Kansas City Office,

U.S. Department of Education, 601 East 12th Street, Room 353, Kansas City, Missouri 64106, 816-426-7277 or Iowa Department of Education, Grimes State Office Bldg., Des Moines, Iowa.

(515) 281-5294. This inquiry or complaint to the federal or state office may be done instead of, or in addition to, an inquiry or complaint at the local level.

Further information and copies of the procedures for filing a complaint are available in the school district's central administrative office and the administrative office in each attendance center.

 

 

Date of Adoption/Revision
July 1, 1979
July 22, 1991
August 1994
August 1997
August 2000
August 2003
July 2006
July 2007
July 2009
July 2010
September 2012
August 2015

 

admin@iowascho… Wed, 11/28/2012 - 16:39

501 - Compulsory Attendance

501 - Compulsory Attendance

Parent/guardians within the school district who have children over age four (4) and enrolled in the statewide preschool program, over age five (5) and enrolled in the district’s kindergarten program, or over age six (6) and under age sixteen (16) by September 15, in proper physical and mental condition to attend school, will have the children attend the school district at the attendance center designated by the board.

Students will attend school the number of days school is in session in accordance with the school calendar. Students of compulsory attendance age will attend school a minimum of 175 days or in the case of Preschool or kindergarten, students will attend school a minimum of 165 days.

Students over age four (4) on September 15 and enrolled in the statewide preschool program and students over age five (5) on September 15 and enrolled in the district’s kindergarten program, may not attend the minimum days only if the student’s parent notifies the district in writing of the parent’s intent to remove the child from the preschool program and/or from enrollment in the district. Students of compulsory attendance age, students over age five (5) and under age sixteen (16) on September 15, may not attend the minimum days only if the student falls into one of the following exemptions:

  • has completed the requirements for graduation in an accredited school or has obtained a high school equivalency diploma;
  • is attending religious services or receiving religious instruction;
  • is attending an approved or probationally approved private college preparatory school;
  • is attending an accredited nonpublic school;
  • is receiving competent private instruction; or,
  • is subject to the Attendance Cooperation Process

It is the responsibility of the parent/guardian of a child to provide evidence of the child's mental and physical inability to attend school or of the child's qualifications for one of the exceptions listed above.

The truancy officer, principal or other school official shall investigate the cause for a student's truancy. If the truancy officer, principal or other school official is unable to secure the truant student's attendance, the truancy officer, principal or other school official should discuss the next step with the school board. If after school board action, the student is still truant, the truancy officer, principal or other school official will refer the matter over to the county attorney for students of compulsory attendance age. Truant students who have not yet completed eighth grade will be subject to the Attendance Cooperation Process outlined in the supporting administrative regulation.

The school will participate in mediation if requested by the county attorney. The superintendent will represent the school district in mediation. The school district will monitor the student's compliance with the mediation agreement and will report violations of the mediation agreement to the county attorney.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2010
September 2012
August 2015

 

Jen@iowaschool… Sun, 01/05/2020 - 19:51

501R1 - Attendance Cooperation Process

501R1 - Attendance Cooperation Process

When it is determined that a student in grades K-8 is in violation of the school district attendance policy and procedures, the truancy officer and/or principal/designee will check the Department of Human Services (DHS) records to determine whether the student’s family is receiving Family Investment Program (FIP) benefits. If the student’s family is receiving FIP benefits, the truancy officer or principal/designee will notify DHS. DHS is then responsible for the Attendance Cooperation Process (ACP).

If the student’s family is not receiving FIP benefits, the truancy officer or principal/designee will initiate the ACP. The parent/guardian will be contacted to participate in the ACP. The truancy officer or principal/designee may also invite juvenile court officers, the county attorney, other school officials and others deemed appropriate. If others are invited who do not have access to the student’s records either by law or a Juvenile Justice Agency Information Sharing Agreement, parental/guardian consent is needed for them to participate in the ACP.

The purpose of the ACP is to determine the cause of the student’s nonattendance, get the parties to agree to solutions addressing the nonattendance, initiate referrals to any other services that may be necessary, and to draft an agreement including all terms agreed to and future responsibilities of all parties. All parties must sign the agreement and failure to sign by the parent/guardian is considered a violation of the process and initiates the next level.

If the parents/guardians do not participate in the ACP, if the parties do not enter into an Attendance Cooperation Agreement (ACA) or if the parent/guardians violate a term of the agreement, the student is deemed truant. For FIP students and non-FIP students, the school District notifies the county attorney when students are truant. When a student is deemed truant, for FIP students, DHS is again notified and DHS then initiates the process whereby FIP benefits are reduced.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2010
September 2012
August 2015

 

Jen@iowaschool… Sun, 01/05/2020 - 19:54

501R2 - Compulsory Attendance Regulation

501R2 - Compulsory Attendance Regulation

Competent Private Instruction

In the event a child of compulsory attendance age, over age six (6) and under age sixteen (16), does not attend public school or an accredited non-public school the child must receive competent private instruction.

Parents choosing competent private instruction for a student must notify the school district prior to the first day of school on forms provided by the school district. The forms are available in the superintendent's office. A test to obtain educational baseline data will be administered by the Department of Education or its designee to a student who is being placed in competent private instruction with the student's parents, guardian or legal custodian for the first time. A child who is being placed in competent private instruction for the first time shall also provide the school district with a certificate of immunizations required by law.

Competent private instruction can be provided by either a certified teacher or the parent, guardian or legal custodian of the student. A certified teacher, other than a parent, guardian or legal custodian providing competent private instruction must be appropriately certified to the age and grade level of the student being taught. The school district shall count the student in the school district's enrollment if the school district provides a certified teacher for the competent private instruction.

Students receiving competent private instruction from a parent, guardian or legal custodian must be evaluated annually by May 1. The parents, guardian or legal custodian of a student who is not a dual enrollment student shall reimburse the school district for the costs of the annual evaluation. The annual evaluation can be a nationally recognized standardized achievement test, another assessment tool developed by or recognized by the Department of Education, or evidence of adequate academic progress reviewed by a certified teacher chosen by the parent, guardian or legal custodian and approved by the superintendent. The parent, guardian or legal custodian may choose the evaluation method. No annual evaluation is required for students receiving competent private instruction from a certified teacher appropriately certified.

Students in competent private instruction must make adequate progress. Adequate progress includes scoring at the thirtieth percentile on a standardized test or a report by the evaluator indicating adequate progress. Students who fail to make adequate progress under competent private instruction provided by the student's parent, guardian or legal custodian shall attend an accredited public or non-public school at the beginning of the next school year. The parents, guardian or legal custodian of a student who fails to make adequate progress may apply to the director of the Department of Education for approval of continued competent private instruction under a remediation plan.

The remediation plan shall be for no more than one year. Before the beginning of the school year, the student may be re-tested and if the student achieves adequate progress the student may remain in competent private instruction.

 

Student Transfers In From Non-Accredited Settings

Students who transfer into the Carroll Community School District must meet the immunization and age requirements for students who initially enroll in the school district.

The district retains the right to determine grade level placement and will not accept credits towards graduation that the transfer student earned in a non-accredited setting. The superintendent or designee may require testing, a review of a student's portfolio, or use other reasonable means to make grade placement, including both subjective and objective academic evaluations.

A student who transfers in from a non-accredited setting will only be eligible for honors and awards for the actual period of time he or she has been enrolled as a regular student in the school district. Students transferring into the high school from a non-accredited setting will not be eligible for class ranking until they have been fully enrolled for (6) or more semesters. Students must meet the graduation requirements of the school district in order to be eligible for a diploma. Students in competent private instruction are not eligible to go through graduation ceremonies.

Credit and grades earned through dual enrollment under Iowa law will be accepted towards graduation and class rank and honors and awards, if all other criteria are met.

The superintendent or designee shall notify the parents or guardians of known district students who are being educated in a non-accredited setting of the existence and substance of this policy prior to the student's ninth grade year.

 

Dual Enrollment

The parent, guardian, or legal custodian of a student receiving competent private instruction may also enroll the student in the school district. The student shall be considered under dual enrollment. The parent, guardian or custodian requesting dual enrollment for the student should notify the board secretary prior to the third Friday of September each year on forms provided by the school district. On the form, they shall indicate the extracurricular and academic activities in which the student is interested in participating. The forms are available at the central administration office.

A dual enrollment student is eligible to participate in the school district's extracurricular and academic activities in the same manner as other students enrolled in the school district. The policies and administrative rules of the school district shall apply to the dual enrollment students

in the same manner as the other students enrolled in the school district. These policies and administrative rules shall include, but not be limited to, eligibility requirements, and payment of the fees required for participation.

A dual enrollment student whose parent, guardian, or legal custodian has chosen standardized testing as the form of the student's annual assessment will not be responsible for the cost of the test or the administration of the test. Students registered for the dual enrollment program will be counted in the basic enrollment.

It is the responsibility of the parent/guardian or legal custodian of the dual enrollment student to inform the school district of the extracurricular and academic activities in which the student wishes to participate.

It shall be the responsibility of the superintendent or designee to develop administrative regulations regarding this policy.

Note: A school district has the discretion to determine the form of notification of school district extracurricular and academic activities. The form can be either by letter, bulletin board, school newsletter or other similar means of informing the student.

 

 

Date of Adoption/Revision:
September 2012
August 2015

 

Jen@iowaschool… Sun, 01/05/2020 - 19:56

502 - Student Absences – Excused

502 - Student Absences – Excused

Regular attendance by students is essential for students to obtain the maximum opportunities from the education program. Parents/guardians and students alike are encouraged to ensure an absence from school is a necessary absence. Students shall attend school unless excused by the principal/designee of their attendance center.

Student absences approved by the principal/designee shall be excused absences. Excused absences shall count as days in attendance for purposes of the truancy law. These absences include, but are not limited to, illness, family emergencies, recognized religious observances, college visits, funerals, appointments that cannot be scheduled outside the school day and school-sponsored or approved activities.

Students whose absences are approved shall make up the work missed and receive full credit for the missed school work. It shall be the responsibility of the student to initiate a procedure with the student's teacher to complete the work missed.

Students who wish to participate in school-sponsored activities must attend the last half of the day of the activity unless permission has been given by the principal/designee for the student to be absent. They must arrive by noon to participate.

It shall be the responsibility of the parent/guardian to notify the student's attendance center as soon as the parent knows the student will not be attending school on that day. The principal/designee may request evidence or written verification of the student's reason for absence.

 

 

Date of Adoption/Revision:
September 2012
August 2015

 

Jen@iowaschool… Sun, 01/05/2020 - 19:59

502R1 - Middle School and High School Attendance

502R1 - Middle School and High School Attendance

Irregular attendance and tardiness by students not only slows their progress, but also interferes with the progress of those who are regular and prompt in attendance. The board and faculty of the Carroll Community School District consider regular attendance highly important and have established the following policy to deal with student absence and tardiness in the middle school and the high school.

ABSENCE (MIDDLE SCHOOL AND HIGH SCHOOL)

  1. The following absences will be excused, providing the excuse has been provided by the parent or guardian in advance of the absence, or at the time of personal illness:
    1. Personal illness
    2. Family death or emergency
    3. Medical appointments which must be made during school time.
    4. Court appearance if validated by the assigned time on the ticket and the appearance is validated by the Clerk of the Magistrate Court and/or District Court.
    5. College visits with recommendation of the counselor and three days prior approval. Parent-teacher conference days and semester break days should be used when possible for these visits.
    6. Family trips and other extended absences which can be justified from an educational standpoint. These must be approved by the principal/designee well in advance and arrangements made with each teacher involved for the make-up of work to be missed.
    7. School initiated absence (no parent excuse required).
  2. Following an excused absence the student will be responsible for contacting teachers to complete all work not previously made up. Make up work timeline is outlined in the Student Handbook. After ten (10) consecutive excused absences, a parent conference will be held to discuss educational planning.
  3. The following absences will be treated as unexcused:
    1. Any absence not properly excused before the occurrence, or at the time in the case of personal illness. It is the responsibility of the parent/guardian to notify the school if a student is to be absent and the absence is to be excused. However, to satisfy a mutual concern of parents/guardians and the school for the welfare of unaccounted-for students, the office will contact the parent/guardian should a student be found absent for whom no parent/guardian excuse has been received. This call will be to confirm the whereabouts of the student.
    2. Work for parent/guardian or an employer.
    3. Haircuts
    4. Oversleeping
    5. Car trouble
    6. Shopping trips
    7. Leaving the building during the day without parental excuse and authorization of the principal's office.
    8. Senior pictures
    9. Absence for tournament games not approved by the school principal/designee or his/her designee.
    10. Obtain drivers’ license or permit.

HIGH SCHOOL

  1. Following the first unexcused absence from a class(es) during a calendar year:
    1. The student will be assigned a 45-minute detention for one period, 90 minutes for two periods and Saturday School for anything beyond two periods. This may be waived if there is a parent/guardian contact for the absence in advance and, though unexcused, it is for something that cannot be done outside of school time.
    2. The student and his/her parent/guardian will be contacted to review school policy and procedure.
    3. Truant students will not be given credit for work in the class during the unexcused absence, but may be required by the teacher to complete it as part of the class requirements.
  2. Following the second unexcused absence from class(es):
    1. The student will be assigned a 90-minute detention for one period, and Saturday school for more than one period missed. This will not be waived.
    2. A conference between the student, the student's parent/guardian, and an administrator or counselor will be held.
    3. Truant students will not be given credit for work missed in the class during the unexcused absence, but may be required to complete it as part of the requirements.
  3. Following the third unexcused absence:
    1. If the absence results in the third unexcused period from any class the student may be removed from the class with loss of credit and assigned to study hall. The parent/guardian shall be given proper notification that all credit for the class(es) has been lost.
  4. Missing a class while being elsewhere in the building without the authorization of a teacher or skipping a study hall will result in the assignment of 90 minutes of detention.
  5. If a student accumulates a total of 10 absences (excused or unexcused) per semester from any class, a conference with parents/guardians, student, teachers, and principal/designee may be requested by the principal/designee to determine if the student is progressing well enough to justify continuation in the class.
  6. Tardiness
    1. The only tardiness that will be excused will be that from being detained by another teacher (in which case the detaining teacher will issue a late pass) or because of a late bus.
    2. To provide for those cases where being late is unavoidable there will be no penalty assessed for the first instance of tardiness each semester.
    3. On the 2nd, 3rd, and 4th tardies, the student will have to make up 45 minutes of detention.
    4. For the 5th, 6th, and 7th tardies, the student will be assigned 90 minutes of detention, and the parents/guardians will be contacted.
    5. For each tardy beyond 7 Saturday school will be assigned for each succeeding tardy.
    6. Parents/guardians will be notified by mail of any detention assigned.
  7. ​​​​​​​Detention
    1. The detention room will be open Tuesday through Friday mornings from 7:25 to 8:10 and Monday through Thursday afternoons from 3:25 to 4:10.
    2. Students must arrive during the first five minutes. After that time, the door will close and there will be no admittance.
    3. All detentions will be assigned and made up in 45 minute segments.
    4. Students will have four scheduled detention sessions to make up assigned detention after it has been issued.
    5. A student who fails to make up an assigned detention will be assigned Saturday School.

MIDDLE SCHOOL

  1. Following an unexcused absence:
    1. All work must be made up the day the student returns to school. Credit will be granted for work made up.
    2. Following the first unexcused absence the student will be assigned a 90 minute detention (45 minutes if only one period is missed).
    3. Following the second unexcused absence greater than 90 minutes, a student will be placed on in-school suspension for 1/2 day.
    4. A third unexcused absence will result in a one-day in-school suspension. Parents/guardians will be required to meet with the principal/designee and truant officer to develop an attendance plan before the student returns to class.
    5. Parents/guardians will be notified by mail or phone of any unexcused absence from school.
  2. Tardiness
    1. The only tardiness that will be excused will be that from being detained by another teacher (in which case the detaining teacher will issue a late pass) or because of a late bus. Being over 30 minutes late will be considered the same as an unexcused absence.
    2. To provide for those cases where being late is unavoidable, there will be no penalty assessed for the first three instances of tardiness each semester. Following the third tardy and each succeeding tardy up to six in a semester, a student will have to make up 45 minutes of detention. Following the sixth tardy in a semester, a parent conference may be held to develop a behavior modification plan that will encourage more prompt attendance.
  3. Detention
  • Detention may be assigned to students by any school employee for conduct, which is inappropriate, disruptive, uncooperative, or for refusal to follow the accepted rules of the school.
    1. All detention assignments will be in multiples of 45 minutes.
    2. The detention slip is completed in triplicate and signed by the student. This signature is to confirm that the student has received the assignment, not an indication that the student agrees or disagrees with the assignment.
    3. Parent communication will be made by either the student or the principal/designee.
    4. Detention is to be completed after school on the school day it is assigned. The principal/designee may excuse a student from serving a detention the same day it is assigned ONLY if parents/guardians have provided an acceptable excuse and have made arrangements for their student to serve the detention the following day.

 

 

Date of Adoption/Revision:
August 1984
August 12, 1985
September 15, 1986
August 10, 1987
August 8, 1988
July 26, 1989
August 21, 1990
July 22, 1991
August 1994
August 1997
August 2000
July 2003
July 2006
July 2009
July 2010
September 2012
August 2014
August 2015

 

Jen@iowaschool… Sun, 01/05/2020 - 20:06

502R2 - Elementary Attendance

502R2 - Elementary Attendance

Irregular attendance and tardiness by students not only slows their progress, but also interferes with the progress of those who are regular and prompt in attendance. The district realizes that a student's limited academic success may be the cause of attendance problems. This policy sets the following expectations for student attendance policies and rules.

  1. ABSENCE
    1. The following absences will be excused, providing the excuse has been provided by the parent or guardian in advance of the absence, or at the time of personal illness, or by the next school day:
      1. Personal illness
      2. Family death or emergency
      3. Medical appointments which must be made during school time.
      4. Court appearance if validated by the assigned time on the ticket and the appearance is validated by the Clerk of the Magistrate Court and/or District Court.
      5. Family trips and other extended absences which can be justified from an educational standpoint. These must be approved by the principal/designee well in advance and arrangements made with each teacher involved for the make-up of work to be missed.
      6. School initiated absence (no parent excuse required).​​​​​​​
    2. The following absences will be treated as unexcused:
      1. Any absence not properly excused before the occurrence, or at the time in the case of personal illness. It is the responsibility of the parent/guardian to notify the school if a student is to be absent and the absence is to be excused. However, to satisfy a mutual concern of parents/guardians and the school for the welfare of unaccounted-for students, the office will contact parents/guardians should a student be found absent for whom no parent excuse has been received. This call will be to confirm the whereabouts of the student.
      2. Leaving the building during the day without parental excuse and authorization of the principal's office.
    3. ​​​​​​​UNEXCUSED ABSENCE
      1. Following the first unexcused absence from a class(es) during a calendar year,
        1. The student and his/her parent/guardian will be contacted to review school policy and procedure.
        2. Truant students will not be given credit for work in the class during the unexcused absence, but may be required by the teacher to complete it as part of the class requirements.
      2. Following the second unexcused absence from class(es):
        1. ​​​​​​​A conference between the student, the student's parent/guardian, and an administrator or counselor will be held.
        2. Truant students will not be given credit for work missed in the class during the unexcused absence, but may be required to complete it as part of the requirements.
  2. TARDINESS

Tardies are unexcused absences that are 30 minutes or less in nature. Up to three tardies will be given without penalty per school year. After the third tardy, parents/guardians will be notified and a meeting will be held between the principal/designee and the parent/guardian. An attempt to resolve the tardy issue will be made. Unexcused tardies beyond four will be considered truant. These cases will be referred to the County Attorney for mediation or prosecution.

 

 

Date of Adoption/Revision:
August 1997
August 2000
July 2003
July 2006
July 2009
July 2010
September 2012
August 2015

 

Jen@iowaschool… Sun, 01/05/2020 - 20:00

503 - Entrance – Admissions

503 - Entrance – Admissions

Children in the school district community will be allowed to enroll in the school district's regular education program beginning at age five. The child must be age five on or prior to September 15 to participate in the school district's kindergarten program. The child must be age six on or prior to September 15 to begin the first grade of the education program.

The board will require evidence of age and residency in the form of a birth certificate or other evidence before the student may enroll in the school district's education program. It is within the discretion of the superintendent to determine what is satisfactory evidence for proof of age.

Prior to enrollment, the child must provide the administration with their health and immunization certificate. Failure to provide this information within the time period set by the superintendent is reason for suspension, expulsion or denying admission to the student. An exception to this would be a homeless student.

Students enrolling in the district after the first day of regular classes will have one day for orientation, testing and/or scheduling purposes prior to beginning work in the classroom unless circumstances prohibit such. The classroom teacher will have this one school day to make preparation for the new student(s) prior to admittance to class. The building administrator/designee will be responsible for the orientation, testing and/or scheduling.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2010
September 2012
August 2015

 

Jen@iowaschool… Sun, 01/05/2020 - 20:21

504 - Student Transfers In

504 - Student Transfers In

Students who transfer into the school district must meet the immunization and age requirements set out for students who initially enroll in the school district.

The school district will request the student's cumulative records from the previous school district. If the student cannot offer proof of grade level, the superintendent will make the grade level determination. The superintendent may require testing or other information to determine the grade level. Students expelled or suspended from their previous school district will only be enrolled after approval of the board.

The superintendent will determine the amount of credits to be transferred. If the student has not previously attended an accredited school, it is within the superintendent's discretion to accept or reject credits or grades.

The board may deny admission if the student, parent/guardian, or legal custodian is not willing to provide the board with the necessary information.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2010
September 2012
August 2015

 

Jen@iowaschool… Sun, 01/05/2020 - 20:22

505 - Student Transfers Out or Withdrawals

505 - Student Transfers Out or Withdrawals

If the student's parents/guardians wish to withdraw or transfer the student from school prior to completing and graduating from the education program, they shall notify the superintendent or designee in writing as soon as possible of the decision to withdraw or transfer the student from the education program. The student or parent/guardian should present this written notice at the office and receive instructions regarding the return of textbooks, library books, and locker equipment, etc.

The notice shall state the student's final day of attendance. If the student is not enrolling in another school district, the school district shall maintain the student's records in the same manner as the records of students who have graduated from the school district.

If the parents wish to have the student's cumulative record sent to the new school district, the parents shall notify the superintendent or designee in writing. This notice shall include the name of the school district and the person at the new school district to whom the student's cumulative records should be sent. If the new school district requests the student's cumulative records, the school district shall forward the cumulative records and notify the parents the records have been sent. The notice shall inform the parents of their right to review the records sent.

If the student is of compulsory education age and not transferring to another public school district or an accredited nonpublic school, the parents shall notify the superintendent or designee that the student is receiving competent private instruction and file the necessary competent private instruction reports.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2010
September 2012
August 2015

 

Jen@iowaschool… Thu, 01/09/2020 - 21:05

506 - Student Attendance Records

506 - Student Attendance Records

As part of the school district's records, the daily attendance of each student is recorded and maintained on file with the permanent records of the board secretary.

It is the responsibility of the principal/designee to ensure that such reports are filed with the board secretary, the custodian of school records.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2010
September 2012
August 2015

 

Jen@iowaschool… Thu, 01/09/2020 - 21:06

507 - Truancy - Unexcused Absences

507 - Truancy - Unexcused Absences

Regular attendance by the students at school is essential for students to obtain the maximum opportunities from the education program. Parents/Guardians and students alike are encouraged to ensure an absence from school is a necessary absence. Students shall attend school unless excused by the principal/designee of their attendance center.

Truancy is the failure to attend school for the minimum number of days established in the school calendar by the board. Truancy is the act of being absent without a reasonable excuse. These absences shall include, but not be limited to, tardiness, shopping, hunting, concerts, preparation or participation in parties and other celebrations and employment. Truancy will not be tolerated by the board.

Students are subject to disciplinary action for truancy including suspension and expulsion. It shall be within the discretion of the principal/designee to determine, in light of the circumstances, whether a student may make up work missed because of truancy. Students receiving special education services will not be assigned to in-school suspension unless the goals and objectives of the student's Individualized Education Program are capable of being met.

The truancy officer, principal/designee or other school official will investigate the cause for a student's truancy. If the truancy officer, principal/designee or other school official is unable to secure the truant student's attendance, the truancy officer, principal/designee or other school official should discuss the next step with the superintendent or board. If after board action, the student is still truant, the truancy officer, principal/designee or other school official will refer the matter over to the county attorney for students of compulsory attendance age.

It shall be the responsibility of the superintendent, in conjunction with the principal/designee, to develop administrative regulations regarding this policy. The administrative regulations shall indicate the disciplinary action to be taken for truancy.

 

 

Date of Adoption/Revision:
December 21, 1998
June 1999
August 2000
July 2003
July 2006
July 2010
September 2012
August 2015

 

Jen@iowaschool… Thu, 01/09/2020 - 21:07

507R1 - Truancy - Unexcused Absences Regulation

507R1 - Truancy - Unexcused Absences Regulation

Students are required to be in attendance, pursuant to board policy, for 1080 hours per school year unless their absences have been excused by the principal/designee for illness, doctor appointments, or dental appointments (absences for three (3) or more consecutive days due to illness may require a doctor's note), family emergencies, recognized religious observances and school sponsored or approved activities. Reasonable excuses may also include family trips or vacations if the student's work is finished prior to the trip or vacation. Absences that do not fall within the categories listed above will be considered unexcused unless approved by the principal/designee. Parents are expected to telephone the school office to report a student's absence prior to 9:00 a.m. on the day of the absence.

If a student accumulates three (3) unexcused absences in a class, he or she may lose credit for the class.

Students shall remain in class until the principal/designee makes a decision regarding loss or restoration of credit. Full credit shall be awarded to all assignments and tests submitted that meet the teacher's specifications until a decision regarding credit has been made.

If a student loses credit, that fact shall be recorded in the student's record as an F.

A student who loses credit due to excessive absences shall be assigned to in-school suspension for the period(s) in which the course(s) meets or the student may be reassigned to another class or location. A student who, after a hearing before the board, loses credit in all courses due to unexcused absences, shall not be allowed to participate in any school activities until the following semester. However, the student is eligible to practice if all other eligibility criteria have been met.

The administration and guidance staff shall make reasonable efforts to advise and counsel and may impose discipline upon any student who has accumulated two (2) unexcused absences.

Such advice, discipline and counseling includes, but is not limited to, oral or written notices to the student and his or her parents, conferences with the student and parents, written contracts, or loss of non-academic privileges such as extracurricular activities, open campus, late arrival, early dismissal, or others as added by individual school districts.

 

 

Date of Adoption/Revision:
September 2012
August 2015

 

Jen@iowaschool… Thu, 01/09/2020 - 21:08

508 - Graduation Requirements

508 - Graduation Requirements

For a Carroll High School Diploma

Following are the requirements for graduation for students to earn a Carroll Community School District High School diploma:

  1. The accumulation of a minimum of 52 credits. The specific course requirements are outlined in Board Policy 508R1.
  1. All students must successfully pass one semester of physical education (1 credit) per year.
  1. A student may be eligible for graduation when the number of credits have been obtained, but not before the end of the third year of high school.
  1. The high school principal/designee shall submit a list of persons eligible for diplomas or certificates of attendance to the board for approval in the month of May each year.
  1. The Home School Assistance Program Coordinator shall submit a list of persons eligible for certificates of completion to the Board of Directors for approval in the month of May each year.
  1. Students must have successfully completed the district and state requirements for graduation to be eligible for participation in graduation exercises. The only exception will be for extenuating circumstances involving unforeseen and unavoidable situations. Such exceptions may be made at the discretion of the high school principal/designee.
  1. Any student may, after four (4) years of attendance, make up their failed classes through correspondence work or by returning to school. When these failed classes have been made up, the student may receive a regular diploma.
  1. Required courses taken at a post-secondary institution, which are duplicates of courses offered at the Carroll Community School District High School, will not count toward graduation requirements unless a course has been previously failed at Carroll Community School District High School.

    A maximum of four (4) elective courses taken at a post-secondary institution may be counted toward meeting the graduation requirements. These courses must be approved in advance by the principal/designee.
     

  2. Any post-secondary courses that are duplicates of courses offered at Carroll Community School District High School will not qualify for funding under the Post Secondary Enrollment Options Act.

    Graduation requirements for special education students will be in accordance with this policy unless an individual student’s Individualized Education Program (IEP) requires some other arrangement.  This may include additional services or courses, if those additional services or courses are determined by an individual student’s IEP Team to be necessary for a free appropriate public education (FAPE).  Each student’s IEP will include a statement of the projected date of graduation at least eighteen (18) months in advance of the projected date and the criteria to be used in determining whether graduation will occur.  Prior to the special education student’s graduation, the IEP team will determine whether the graduation criteria have been met.

    Each student’s IEP will include a statement of the projected date of graduation at least eighteen (18) months in advance of the projected date and the criteria to be used in determining whether graduation will occur.  Prior to the special education student’s graduation, the IEP team will determine whether the graduation criteria have been met.   The IEP Team may waive particular graduation requirements in this policy, based on a particular child’s disability-related needs.  However, beginning with the graduating class of 2022, students receiving special education services shall meet the state requirement of completing four years of English-language arts, and three years each of mathematics, science, and social studies (known as 4-3-3-3), with support and accommodations as described in their IEPs for graduation with a regular high school diploma.  An IEP Team may determine, based on a particular child’s educational needs, how the 4-3-3-3 requirements are met; however, an IEP Team may not waive this requirement.

    According to the Iowa Administrative Rules of Special Education: “Beginning not later than the first IEP to be in effect when the child turns 14, or younger if determined appropriate by the IEP team, and updated annually, thereafter, the IEP must include: a. Appropriate measurable postsecondary goals based upon age-appropriate transition assessments related to training, education, employment, and, where appropriate, independent living skills; and b. The transition services, including courses of study, needed to assist the child in reaching those goals.”

    Prior to the special education student’s graduation, the IEP team will determine whether the graduation criteria have been met. The superintendent may provide a certificate of completion/attendance to those students receiving special education services who do not complete 4-3-3-3 based on their IEP.  Students who receive a certificate of completion/attendance remain eligible for special education services until they reach maximum age of twenty-one.

 

For a Carroll High School Career Diploma

Students may graduate with a Carroll Community School District High School Career Diploma if the following requirements have been met. Students must be referred to the Building Assistance Team. The Building Assistance Team must deem the student eligible for participation in the Career Diploma program by examining the student’s social, academic, and behavioral history. Once approved for the program by the Building Assistance Team, the student must have successfully completed each course required for the Career Diploma.

Graduation requirements for the Career Diploma include 33 required credits, plus 9 elective credits, for a total of 42 credits. The specific course requirements are outlined in Board Policy 508R2

 

 

Date of Adoption/Revision
July 1, 1979
August 1985
August 1988
August 1992
August 1995
July 1996
June 1999
August 1999
August 2002
July 2003
January 2004
July 2005
July 2006
January 2007
July 2010
September 2012
August 2015
August 2019

 

Jen@iowaschool… Thu, 01/09/2020 - 21:09

508R1 - Course Requirements – Carroll High School Diploma

508R1 - Course Requirements – Carroll High School Diploma

Following are courses required for all students who plan to graduate from Carroll Community High School:

  1. Science: (All freshmen must enroll for a full year laboratory science course). Six science credits will be required for graduation.
  1. Mathematics: Six credits of mathematics will be required. All freshmen must enroll for a full year mathematics course.
  1. Social Studies: Six credits of social studies are required. Students are required to pass Geography, either Government class, and 2 of the 3 classes involving American History (American History I, American History II, or Topics of American History). All other Social Studies classes are electives and can count towards the 6 total credits.
  1. Language Arts: Nine credits are required in language arts. The required sequence of freshman, sophomore, and junior courses will assure that the student completes the necessary balance of grammar, composition, and literature. All freshman are required to take and pass Freshman Reading and all seniors are required to enroll in a writing course for one semester and pass. Any writing course taken off campus that is not a dual enrolled course will not meet the senior writing requirement at CHS. Additional electives are available to juniors and seniors from which students may choose to meet the nine required credits.
  1. Vocational: Two credits in Vocational education courses and options include all family and consumer science courses, business education courses, industrial arts courses, or agriculture education courses.
  1. Fine Arts: Two credits are required in Fine Arts and the options include, all Art, Music, Foreign Language, and any English course beyond the required 9 credits.
  1. Computer Requirement: All students must take U in Real Life (URL) and are encouraged to take this class during their freshman or sophomore year. The course is mandatory beginning with the Class of 2018.
  1. Special Education Graduation: See board Policy 609.
  1. Physical Education: All students must successfully pass one semester of physical education (1 credit) per year.
  1. DMACC Transfer/Dual Enrolled Courses: Credits transferred from DMACC for a Carroll High School credit will be converted at one (1) credit for each period of class time in the CHS schedule.
  1. Elective requirements may be waived by the building principal/designee for those students who have been enrolled in Band and Chorus for four years and have scheduled a full course load for four years.

NOTE: Students who have taken a study hall at anytime during their four years at Carroll High School are not eligible for a waiver.

 

 

Date of Adoption/Revision:
August 1980
August 1985
August 1988
August 1992
August 1993
August 1996
August 1998
June 1999
January 2004
June 2002
July 2003
July 2005
July 2006
January 2007
June 2008
July 2010
August 2010
September 2012
November 2012
August 2015

 

Jen@iowaschool… Thu, 01/09/2020 - 21:12

508R2 - Course Requirements – Career Diploma

508R2 - Course Requirements – Career Diploma

Following are courses required for all students who plan to graduate from Carroll Community High School with a Career Diploma:

  1. Science: (All freshmen must enroll for a full year laboratory science course). Six science credits will be required for graduation.
  1. Mathematics: Six credits of mathematics will be required. All freshmen must enroll for a full year mathematics course.
  1. Social Studies: Six credits of social studies are required. Students are required to pass Geography, either Government class, and 2 of the 3 classes involving American History (American History I, American History II, or Topics of American History). All other Social Studies classes are electives and can count towards the 6 total credits.
  1. Language Arts: Nine credits are required in language arts area. The required sequence of freshman, sophomore, and junior courses will assure that the student completes the necessary balance of grammar, composition, and literature. All freshman are required to take and pass Freshman Reading and all seniors are required to enroll in a writing course for one semester and pass. Any writing course taken off campus that is not a dual enrolled course will not meet the senior writing requirement at CHS. Additional electives are available to juniors and seniors from which students may choose to meet the nine required credits.
  1. Vocational: Two credits in Vocational education courses and options include all family and consumer science courses, business education courses, industrial arts courses, or agriculture education courses.
  1. Fine Arts: Two credits are required in Fine Arts and the options include all Art, Music, Foreign Language, and any English course beyond the required 9 credits.
  1. Computer Requirement: All students must take U in Real Life (URL) and are encouraged to take this class during their freshman or sophomore year. The course is mandatory beginning with the Class of 2018.
  1. Special Education Graduation: See board Policy 603.3.
  1. Physical Education: All students must successfully pass one semester of physical education (1 credit) per year.
  1. DMACC Transfer/Dual Enrolled Courses: Credits transferred from DMACC for a Carroll High School credit will be converted at one (1) credit for each period of class time in the CHS schedule.
  1. Elective requirements may be waived by the building principal/designee for those students who have been enrolled in Band and Chorus for four years and have scheduled a full course load for four years.

NOTE: Students who have taken a study hall at anytime during their four years at Carroll High School are not eligible for a waiver.

All the above is the same as 508R1

The final four credits must be taken through the Alternative school program. No student will be allowed to graduate from the Alternative school program with a Career Diploma until that student’s original graduating class has completed the first semester of the senior year at CHS. Students earning the career diploma will be permitted to participate in CHS commencement exercises.

 

 

Date of Adoption/Revision:
August 1980
August 1985
August 1988
August 1992
August 1993
August 1996
August 1998
June 1999
June 2002
July 2003
January 2004
July 2005
July 2006
January 2007
July 2010
August 2010
September 2012
November 2012
August 2015

 

Jen@iowaschool… Thu, 01/09/2020 - 21:13

508R3 - Assignment of Courses

508R3 - Assignment of Courses

Students shall take a predetermined number and type of courses to graduate. Where students have a choice in course offerings, the school district will try to allow students to take the course of their choice. Courses with limited space will be allocated to those who first apply for the course or need it for graduation.

It shall be the responsibility of the superintendent to develop the course offerings for each year for the grade levels. The superintendent shall make a recommendation to the board annually as to which courses shall be offered.

 

 

Date of Adoption/Revision:
September 2012
August 2015

 

Jen@iowaschool… Thu, 01/09/2020 - 21:15

509 - Registration Requirements and Course Load

509 - Registration Requirements and Course Load

Following are registration and course load requirements for students of Carroll Community High School:

  1. Students may be given a proficiency and/or achievement test to determine eligibility for any class. A standard of proficiency may also be required for a student to attend a regular program of studies.
  1. Course load – for all students enrolled in a regular high school program of studies:
    1. All students must be registered for a minimum of thirty-five (35) class periods per week. Students programmed in a school approved 504 policy, Post-Secondary Enrollment Option Act provisions, At-Risk model, and/or Vocational Work Experience/Internship will be exempt from this minimum load. These students must take a minimum of two full time classes and a minimum of one semester per year of physical education in the Carroll High School curriculum to be eligible for participation in school activities.
    2. No student may perform in any outside activities unless successfully passing all subjects. Eligibility is determined at the end of each semester. A student may participate in any activity during the school day without having to meet this standard; however, he/she would not be eligible to participate in any performance or activity other than during the school hours, designated as being from 8:00 a.m. until 4:00 p.m., Monday through Friday.
    3. No student may participate in any activity if the student has an unexcused absence on the day of the event. The student must be present the last half of the day in order to be eligible to participate in any activity.
  2. Student classification: A student will be classified by the year he/she is in school rather than by credits earned.

 

 

Date of Adoption/Revision:
July, 1979
August 12, 1985
September 15, 1986
August 1993
August, 1996
August 1998
June 1999
June 2002
July 2003
July 2006
July 2009
July 2010
September 2012
August 2015

 

Jen@iowaschool… Thu, 01/09/2020 - 21:15

510 - Course Weight

510 - Course Weight

A student who successfully completes a semester course, including band and mixed chorus will receive one credit. Music theory earns .5 credit and show choir earns no credit. A student who successfully completes a semester course in physical education will receive one credit. One physical education credit per school year is required for all students.

 

 

Date of Adoption/Revision:

August 11, 1980

August 12, 1985

August 8, 1988

August 1993

August 1996

June 1999

June 2002

July 2003

July 2006

July 2010

September 2012

August 2015

 

Jen@iowaschool… Thu, 01/09/2020 - 21:18

511 - Correspondence Credit

511 - Correspondence Credit

A maximum of four semester credits of approved correspondence credit will be accepted towards graduation. (This shall be interpreted to be a total of four semester credits throughout the student's high school career.)

  1. Credits must be validated by an official transcript from the institution issuing the credit.
  1. The issuing institution must be approved by the Department of Education or an equivalent state approved agency from the state in which the sponsoring institution is located.
  1. Grades earned for correspondence credit will not be calculated as part of the student's cumulative grade point average.

 

 

Date of Adoption/Revision:

March 10, 1986

August 8, 1988

June 2002

July 2003

July 2006

July 2009

July 2010

September 2012

August 2015

 

Jen@iowaschool… Thu, 01/09/2020 - 21:19

512 - Resident Students

512 - Resident Students

Children who are residents of the school district community will attend the school district without paying tuition.

The residence of a student means the place, abode, or dwelling of the student. Generally, the legal dwelling of minors is the same as their parents/guardians. However, a student may establish a dwelling with someone other than the parents/guardians and attend public school in the school district without paying tuition if the primary purpose for residing in the school District is not for the purpose of obtaining a free public education. Further, students who have reached the age of majority and who are still eligible to attend an Iowa secondary school may declare their residence independent of the residence of the parents/guardians.

Each case involving the bona fide residence of a student will be decided upon its individual merits by the superintendent.

 

 

Date of Adoption/Revision:
July 1979
August 1994
August 1997
August 2000
July 2003
July 2006
July 2010
September 2012
August 2015

 

Jen@iowaschool… Wed, 01/15/2020 - 16:01

513 - Non-Resident Students

513 - Non-Resident Students

Students who are eligible to attend an Iowa public school but who are not legal residents of the school district may be admitted into the school district at the discretion of the superintendent upon application and payment of tuition. The tuition rate is the current per-pupil cost of the school district as computed by the board secretary and as authorized by the Iowa Department of Education.

Resident students whose families move from the school district after the start of a semester and who wish to complete the semester in the school district may be permitted to attend without the payment of tuition at the discretion of the superintendent and approval of the board. Students who plan to open enroll to the nonresident district may complete the school year without approval of the superintendent or board. These students, other than students in grades eleven and twelve, must have the recommendation of the principal/designee.

Students in grades eleven or twelve who are no longer residents of the school district, but were residents in the preceding school year, may continue to attend school until they graduate without the payment of tuition. These students may be required to identify an adult, who resides in the school district, identified for purposes of administration.

Nonresident students who are eligible to attend an Iowa public school and who have evidence they will become legal residents of the school district prior to the third Friday in September may be allowed to attend without the payment of tuition.

 

 

Date of Adoption/Revision:
July 1979
July 22, 1991
August 1994
August 1997
August 2000
July 2003
July 2006
July 2010
September 2012
August 2015

 

Jen@iowaschool… Wed, 01/15/2020 - 16:02

514 - International Students In Student Foreign Exchange Program

514 - International Students In Student Foreign Exchange Program

Qualified international students may be enrolled and attend school without charge for tuition if they are part of an approved Student Foreign Exchange Program. The principal/designee must give final approval before any such student can enroll.

Upon enrollment, the following items are provided at no cost to the student, natural parent/guardian or host parent/guardian: Class Dues and Student Activity Pass.

The student must pay for his/her own class ring, hot lunch, and cap and gown. Before being able to participate in athletics, the student must have on file an approved physical examination. The examination form provided by the IHSAA and IGHSAU must be used.

Programs or activities for which foreign exchange students are not eligible are: Driver Education and National Honor Society.

For those items not specifically mentioned above, a foreign exchange student has the same rights and responsibilities of all other students.

 

 

Date of Adoption/Revision:
July, 1979
July 22, 1991
August, 1994
August 1997
August 2000
July 2003
July 2005
July 2006
July 2010
September 2012
August 2015

 

Jen@iowaschool… Wed, 01/15/2020 - 16:03

515 - Homeless Children and Youth

515 - Homeless Children and Youth

The Carroll Community School District believes all students should have access to a free, appropriate public education. The district will ensure that homeless children and youth have equal access to the same free, appropriate public education as other children and youth. 

The term “homeless children and youth” means individuals who lack a fixed, regular, and adequate nighttime residence. The term includes: 

  • Children and youth who are: 
    • Sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason (sometimes referred to as “doubled up”); 
    • Living in motels, hotels, trailer parks, or camping grounds due to lack of alternative adequate accommodations; 
    • Living in emergency or transitional shelters; or
    • Abandoned in hospitals. 
    • Children and youth who have a primary nighttime residence that is a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings; 
    • Children and youth who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and
    • Migratory children who qualify as homeless because they are living in circumstances described above. 

To help ensure that homeless children and youth have a full opportunity to enroll, attend, and succeed at school, the board shall:

  • Designate the Director of Business Affairs, 1026 North Adams Street, Carroll, Iowa, 51401 as the local homeless children and youth liaison; 
  • Provide training opportunities for staff so staff may help identify and meet the needs of homeless children and youth; 
  • Remove barriers, including those associated with fees, fines, and absences, to the identification, enrollment, retention, attendance and/or success in school for homeless children and youth; 
  • Ensure collaboration and coordination with other service providers; 
  • Ensure transportation is provided in accordance with legal requirements; 
  • Provide school stability in school assignment according to the child’s best interests; 
  • Ensure the privacy of student records, as provided by applicable law, including information about a homeless child or youth’s living situation; 
  • Engage in the dispute resolution process for decisions relating to the educational placement of homeless children and youth as provided by applicable law; and 
  • Prohibit the segregation of a homeless child or youth from other students enrolled in the district. 

The superintendent may develop an administrative process or procedures to implement this policy. 

 

Date of Adoption/Revision: 
July 2005       
July 2006       
July 2010
September 2012
August 2015
June 2017

 

Jen@iowaschool… Wed, 01/15/2020 - 16:05

516 - Students of Legal Age

516 - Students of Legal Age

Students who have attained legal age may continue the education program without payment of tuition as long as they are eligible to attend an Iowa public school and are residents of the school district.

Parents/Guardians will be allowed to access and view the student's records without written permission from the student if the student is still a dependent for tax purposes. In most cases, with the discretion of the principal/designee or the superintendent, the student will be able to make decisions and sign documents rather than requiring parental/guardian permission or signature.

 

 

Date of Adoption/Revision:

July 2003

July 2006

July 2010

September 2012

August 2015

 

Jen@iowaschool… Wed, 01/15/2020 - 16:06

517 - Student Release During School Hours

517 - Student Release During School Hours

Students will be allowed to leave the school district facilities during school hours only with prior authorization from their parents/guardians, unless the parent/guardian appears personally at the student's attendance center to arrange for the release of the student during school hours or with the permission of the principal/designee.

Approved reasons for release of a student during the school day will include, but not be limited to, illness, family emergencies, medical appointments, religious instruction, college visits (with three days prior approval), funerals, classes outside the student's attendance center, employment for which the student has been issued a work permit, and other reasons determined appropriate by the principal/designee.

 

 

Date of Adoption/Revision:

July 2003

July 2006

July 2010

September 2012

August 2015

 

Jen@iowaschool… Wed, 01/15/2020 - 16:07

518 - Open Enrollment Transfers - Procedures as a Receiving District

518 - Open Enrollment Transfers - Procedures as a Receiving District

The school district will participate in open enrollment as a receiving district. As a receiving district, the board will allow nonresident students, who meet the legal requirements, to open enroll into the school district. The board will have complete discretion to determine the attendance center of the students attending the school district under open enrollment.

The superintendent will approve timely filed applications by June 1 and will take action on incoming kindergarten applications, good cause applications, or continuation of an educational program applications filed by September 1.

The superintendent will notify the sending school district and parents within five days of the school district’s action to approve or deny the open enrollment request. The superintendent will also forward a copy of the school district’s action with a copy of the open enrollment request to the Iowa Department of Education.

Open enrollment requests into the school district will not be approved if insufficient classroom space exists. Open enrollment requests into the school district will also not be approved for students who have been suspended or expelled by the administration or the board of the school district the student is or was attending until the student has been reinstated into the school district from which the student was suspended or expelled. Once the student is reinstated, the student's open enrollment request will be considered in the same manner as other open enrollment requests provided the required timelines are met.

Open enrollment requests into the school district that, if denied, would result in students from the same nuclear family being enrolled in different school districts, will be given highest priority.

The board, in its discretion, may waive the insufficient classroom space reason for denial for students of the same nuclear family to prevent the division of a nuclear family between two school districts. Other open enrollment requests into the school district are considered in the order received by the school district with the first open enrollment request given a higher priority than the second open enrollment request and so forth.

Generally, students in grades nine through twelve open enrolling into the school district will not be eligible for participation in interscholastic athletics, at the varsity level, during the first ninety days of open enrollment into the school district.

Parents/Guardians of students whose open enrollment requests are approved by the board or superintendent are responsible for providing transportation to and from the receiving school district without reimbursement. The board will not approve transportation into the sending district.

An open enrollment request into the school district from parents of a special education student is reviewed on a case-by-case basis. The determining factors for approval of such an open enrollment request will be whether the special education program available in the school district is appropriate for the student's needs and whether the enrollment of the special education student will cause the class size to exceed the maximum allowed. The area education agency director of special education serving the school district will determine whether the program is appropriate. The special education student will remain in the sending district until the final determination is made.

The policies of the school district will apply to students attending the school district under open enrollment.

It is the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.

 

 

Date of Adoption/Revision:
July 2005
July 2006
July 2009
July 2010
September 2012
August 2015

 

Jen@iowaschool… Wed, 01/15/2020 - 16:07

519 - Open Enrollment Transfers - Procedures as a Sending District

519 - Open Enrollment Transfers - Procedures as a Sending District

The school district will participate in open enrollment as a sending district. As a sending district, the board will allow resident students who meet the requirements to open enroll to another public school district.

Parents/Guardians requesting open enrollment out of the school district for their student will notify the sending and receiving school district no later than March 1 in the school year preceding the first year desired for open enrollment. The notice is made on forms provided by the Department of Education. The forms are available at the central administration office.

Parents/Guardians of children who will begin kindergarten in the school district are exempt from the open enrollment March 1 deadline. Parents/Guardians of children who will begin kindergarten will file in the same manner set forth above by September 1. Parents/Guardians who have good cause as defined by law for failing to meet the March 1 deadline may make an open enrollment request by the third Thursday in September unless another deadline applies.

The receiving district will approve open enrollment requests according to the timelines established by law. The parents/guardians may withdraw the open enrollment request prior to the start of the school year. The receiving district’s superintendent will notify the parents and sending school district by mail within five days of the school district’s action to approve or deny the open enrollment request.

The board will not approve a student's request to allow the receiving district to enter the school district for the purposes of transportation.

An open enrollment request out of the school district from parents of a special education student is reviewed on a case-by-case basis. The determining factor for approval of such an open enrollment request will be whether the special education program available in the receiving school district is appropriate for the student's needs. The area education agency director of special education serving the receiving district will determine whether the program is appropriate. The special education student will remain in the school district until the final determination is made.

It is the responsibility of the superintendent to maintain open enrollment request applications and notice forms. It will also be the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.

 

 

Date of Adoption/Revision:
July 2005
July 2006
July 2010
September 2012
August 2015

 

Jen@iowaschool… Wed, 01/15/2020 - 16:10

520 - Open Enrollment Transfers – Procedures As An Alternative Receiving District

520 - Open Enrollment Transfers – Procedures As An Alternative Receiving District

Approved open enrollment requests into the school district as an alternative receiving district shall be effective the following semester break or at the beginning of the next school year. It shall be within the discretion of the board to make the open enrollment request into the school district as an alternative receiving district effective immediately based upon the circumstances of the open enrollment request and with the mutual agreement of the board of the school district the student is attending. The superintendent shall notify the parents/guardians of the effective date of the open enrollment into the school district as an alternative-receiving district within fifteen (15) days of the mutual agreement.

Attendance center assignments, athletic eligibility and transportation of students open enrolling into the school district as an alternative receiving school district shall be handled in the same manner as students open enrolled into the school district as a receiving district.

 

 

Date of Adoption/Revision:
September 2012
August 2015

 

Jen@iowaschool… Wed, 01/15/2020 - 16:11

522 - Foreign Students

522 - Foreign Students

Foreign students must meet all district entrance requirements including age, place of residence, and immunization. The principal/designee must approve foreign students for admission. The board reserves the right to limit the number of foreign students accepted for admission. Students who are citizens of a foreign country will be considered residents if the student resides with his/her parents(s) or legal guardian(s) and the student is in the United States with appropriate documentation. In addition they must meet one of the following requirements:

  • The student is a participant in a recognized foreign exchange program; or
  • The student is physically able to attend school and has provided the school district with such proof, including a current TB test.

 

 

Date of Adoption/Revision
July 2005
July 2006
July 2010
September 2012
August 2015

 

Jen@iowaschool… Wed, 01/15/2020 - 16:12

523 - Student Appearance

523 - Student Appearance

The board believes inappropriate student appearance causes material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees and visitors.

Students are expected to adhere to standards of cleanliness and dress that are compatible with the requirements of a good learning environment. The standards will be those generally acceptable to the community as appropriate in a school setting.

The board expects students to come to school looking clean and neat, dressed in a manner which is accepted as being in good taste, and consistent with an attitude and atmosphere that is conducive to study and learning. Extreme hairstyle and dress that is unduly immodest, distracting or inappropriate for a school environment will not be allowed. Clothing or other apparel promoting or referring to products illegal for use by minors, (i.e. alcohol, tobacco, drugs) and/or clothing displaying obscene material or profanity, or referring to inappropriate or prohibited conduct are not allowed. Low riding pants, short shorts, and low cut tops are not acceptable. Bare midriffs will not be acceptable for boys or girls. Clothes with holes or tears in inappropriate places are not acceptable. Hats or any head coverings may not be worn in the building during school time. Any accessories deemed unsafe (such as chains or jewelry/accessories with spikes) will not be allowed.

While the primary responsibility for appearance lies with the students and their parents/guardians, appearance disruptive to the educational program will not be tolerated. When, in the judgment of a principal/designee, a student's appearance or mode of dress disrupts the educational process or constitutes a threat to health or safety, the student may be required to make modifications.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2010
September 2012
August 2015

 

Jen@iowaschool… Wed, 01/15/2020 - 16:13

524 - Use of Bicycles

524 - Use of Bicycles

Riding a bicycle to and parking it at the student’s attendance center is a privilege. Students who fail to follow the rules set by the building principal/designee will be subject to withdrawal of the privilege to ride a bicycle to the attendance center and may also be subject to other disciplinary action.

 

 

Date of Adoption/Revision:

September 2012

August 2015

 

Jen@iowaschool… Wed, 01/15/2020 - 16:33

525 - Student Complaints and Grievances

525 - Student Complaints and Grievances

Student complaints and grievances regarding board policy or administrative regulations and other matters should be addressed to the student's teacher or another licensed employee, other than the administration, for resolution of the complaint. It is the goal of the board to resolve student complaints at the lowest organizational level.

If the complaint cannot be resolved by a licensed employee, the student may discuss the matter with the principal/designee within three days of the employee's decision. If the matter cannot be resolved by the principal/designee, the student may discuss it with the superintendent within five days after speaking with the principal/designee.

If the matter is not satisfactorily resolved by the superintendent, the student may ask to have the matter placed on the board agenda of a regularly scheduled board meeting in compliance with board policy.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2010
September 2012
August 2015

 

Jen@iowaschool… Wed, 01/15/2020 - 16:14

526 - Student Lockers

526 - Student Lockers

Student lockers are the property of the district. Students shall use the lockers assigned to them by the district for storing their school materials and personal belongings necessary for attendance at school. The fact that the district furnishes lockers to students or allows students to use a separate lock on their lockers, does not give rise to an expectation of privacy on the student’s part with respect to their lockers. It shall be the responsibility of students to keep their assigned lockers clean and undamaged.

To ensure students are properly maintaining their assigned lockers, the principal/designee of the building may periodically inspect all or a random selection of lockers. Either students or another individual will be present during the inspection of lockers. Student lockers may also be searched at any time and without advance notice, in compliance with board policy regulating search and seizure. A locker inspection may be accomplished by using such methods including, but not limited to, a visual search of lockers by school officials or the use by school officials or others retained at their discretion, of a drug sniffing animal.

 

 

Date of Adoption/Revision:
August 2000
July 2003
July 2006
July 2010
September 2012
August 2015

 

Jen@iowaschool… Wed, 01/15/2020 - 16:15

527 - Weapons

527 - Weapons

The board believes weapons, look-a-likes, other dangerous objects and any instrument used as a weapon in district facilities cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees and visitors on the district premises or property within the jurisdiction of the district.

District facilities are not an appropriate place for weapons, look-a-likes, dangerous objects, or any instrument used as a weapon.  Weapons, look-a-likes, and other dangerous objects, shall be taken from students and others who bring them onto district property or onto property within the jurisdiction of the district or from students who are within the control of the district.  Students bringing a weapon, look-a-like, other dangerous object or any instrument used as a weapon onto school property or onto property within the jurisdiction of the school may be suspended or expelled from school.

Parents/guardians of students found to possess a weapon, look-a-like, dangerous object, or any instrument used as a weapon on school property shall be notified of the incident.  Confiscation of weapons, look-a-likes, dangerous objects, or any instruments used as a weapon shall be reported to the law enforcement officials, and students shall be subject to disciplinary action including suspension or expulsion.

Students bringing firearms to school or knowingly possessing firearms at school shall be expelled for not less than one year and will be referred to law enforcement authorities.  The superintendent/designee shall have the authority to recommend this expulsion requirement be modified for students on a case-by-case basis.  For purposes of this portion of this policy, the term "firearm" includes, but is not limited to, any weapon which is designed to expel a projectile by the action of an explosive, the frame or receiver of any such weapon, a muffler or silencer for such a weapon, or any explosive, incendiary or poison gas, or otherwise defined by applicable law.

For purposes of this policy, the term “dangerous object” includes any instrument or device designed primarily for use in inflicting death or injury upon a human being or animal, and which is capable of inflicting death upon a human being when used in the manner for which it was designed.  The term “dangerous object” also includes any instrument or device of any sort whatsoever which is actually used in such a manner as to indicate that the individual intends to inflict death or injury upon the other, and which, when so used, is capable of inflicting death upon a human being.  In addition, dangerous objects or any instrument used as a weapon in the school includes any object used to intimidate, coerce, scare or threaten a student, school district employee, or visitor.  Dangerous objects therefore include, but are not limited to, clubs, nunchakus, brass knuckles, knives regardless of blade length, stun guns, BB and pellet guns, toy guns used or displayed as real guns, and unloaded guns.

Weapons, firearms or other dangerous objects under the control of law enforcement officials shall be exempt from this policy. The superintendent may develop an administrative process or procedures to implement this policy.  

 

Date of Adoption/Revision:              
August 1996   
August 1997   
August 2000   
July 2003       
July 2006
July 2010
September 2012
August 2013
August 2015
June 2017

 

Jen@iowaschool… Wed, 01/15/2020 - 16:16

528 - Smoking - Drinking - Drugs

528 - Smoking - Drinking - Drugs

The board prohibits the distribution, dispensing, manufacture, possession, use, or being under the influence of beer, wine, alcohol, tobacco, other controlled substances, or "look alike" substances that appear to be tobacco, including vapor devices, beer, wine, alcohol or controlled substances by students while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered buses; while attending or engaged in school activities; and while away from school grounds if the misconduct will directly affect the good order, efficient management and welfare of the school district.

The board believes such illegal, unauthorized or contraband materials generally cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees, or visitors.

Violation of this policy by students will result in disciplinary action including suspension or expulsion. Use, purchase or being in possession of cigarettes, tobacco or tobacco products for those under the age of eighteen, may be reported to the local law enforcement authorities.

Possession, use or being under the influence of beer, wine, alcohol and/or of a controlled substance may also be reported to the local law enforcement authorities.

Students who violate the terms of this policy may be required to satisfactorily complete a substance abuse assistance or rehabilitation program approved by the school board. If such student fails to satisfactorily complete such a program, the student may be subject to discipline including suspension or expulsion.

The board believes the substance abuse prevention program shall include:

  • Age-appropriate, developmentally-based drug and alcohol curriculum for students in grades pre-kindergarten through twelve, which address the legal, social, and health consequences of tobacco, drug and alcohol use and which provide information about effective techniques for resisting peer pressure to use tobacco, drugs or alcohol;
  • A statement to students that the use of illicit drugs and the unlawful possession and use of alcohol is wrong and harmful;
  • Standards of conduct for students that clearly prohibit, at a minimum, the unlawful possession, use, being under the influence of or distribution of illicit drugs and alcohol by students on school premises or as part of any of its activities;
  • A clear statement that disciplinary sanctions, up to and including suspension or expulsion and referral for prosecution, will be imposed on students who violate the policy and a description of those sanctions;
  • A statement that students may be required to successfully complete an appropriate rehabilitation program;
  • Information about drug and alcohol counseling and rehabilitation and re-entry programs available to students;
  • A requirement that parents/guardians and students be given a copy of the standards of conduct and the statement of disciplinary sanctions required; and
  • Notification to parents/guardians and students that compliance with the standards of conduct is mandatory.

 

 

Date of Adoption/Revision:
February 9, 1981
August 1994
August 1997
August 2000
July 2003
July 2006
July 2010
September 2012
August 2015

 

Jen@iowaschool… Wed, 01/15/2020 - 16:17

528R1 - Smoking, Drinking, Drugs

528R1 - Smoking, Drinking, Drugs

Procedures Relating to Student Referral to New Opportunities or enrollment in 3rd Millennium Classrooms (online courses):

The following steps indicate the appropriate method to be utilized in making a student referral to New Opportunities, Carroll County office. If on a first offense AND when a student self-reports, he/she can enroll in 3rd Millennium Classrooms (online courses) as per approved school policy relating to alcohol/drug usage by students under school supervision. Said referral can best be completed by the following actions:

  1. The school administrator/designee upon deeming a referral appropriate will notify (by phone) New Opportunities of the intended referral or if on a first offense AND when a student self-reports the principal/designee will assist the student in enrollment in the online course through 3rd Millennium Classrooms: Alcohol-Wise Plus and Marijuana 101. The cost of the online course is $35 and is the responsibility of the student or his/her parent(s)/guardian(s).
  2. The same administrator/designee will prepare a student referral to New Opportunities form in triplicate; one copy to be immediately mailed/transported to New Opportunities, one copy to be provided to the student/parents, the third to be retained for school records or will assist the student in enrollment in the online course through 3rd Millennium Classrooms: Alcohol-Wise Plus and Marijuana 101. The cost of the online course is $35 and is the responsibility of the student or his/her parent(s)/guardian(s).
  1. Should the student/parents fail to complete the referral contact within ten (10) days of the initial phone notification, New Opportunities will notify the referring administrator/designee.
  1. The student/parents will be required at initial contact with New Opportunities to sign releases of information to the school authorizing two-way communication between New Opportunities and school parties regarding the referral.
  2. Student referral to New Opportunities shall minimally result in the following counseling/evaluation contact:
    1. At least one (1) student/parents/guardians New Opportunities counseling session discussing the existence of potential student alcohol/drug dysfunction.
    2. Three to four individual counseling sessions designed to assess the depth of substance abuse by the student and appropriate future treatment needs, if any.
    3. The above evaluation process shall require a minimum of thirty (30) days from the point of initial contact with New Opportunities.
    4. Upon completion of the thirty (30) day evaluation process, the student, parents, and New Opportunities personnel shall mutually determine the need for continued/future treatment services for the student.
  3. The referring school personnel will be notified of the final disposition of the student's treatment status within forty-five (45) days of the student's original contact date.
  1. All communications/correspondence regarding student referrals to New Opportunities shall be in compliance with relevant federal, state, and program rules regarding confidentiality.

 

 

Date of Adoption/Revision:
July 9, 1981
August 1994
July 1997
August 2000
July 2003
July 2006
July 2010
September 2012
August 2015

 

Student Referral to New Opportunities

 

Student's Name                                                    

Age

Parent's Name                                             

Address

 

Phone #

Date of Referral

This student is being referred to, New Opportunities Carroll County office, due to: (Check all appropriate items)

  • Using or under the influence of a controlled substance during regular school hours (Monday-Friday, 8:00-4:00).
  • Using or under the influence of a controlled substance at an after school/extra-curricular activity.
  • Possession of alcohol at school.
  • Possession of alcohol at a school sponsored activity.
  • Possession of a controlled substance other than alcohol at school.
  • Possession of a controlled substance other than alcohol at a school sponsored activity.
  • Other:                                                           ​​​​​​​

 

Explain the details of the incident(s) leading to this referral (date, location, and situation):

 

 

 

The student/parents/guardians have agreed to participate in a thirty (30) day evaluation counseling process to determine the existence of substance abuse dysfunction.

The student/parents/ guardians have been informed of the expectation that they will establish contact with New Opportunities within ten (10) days, by                                                            (date).

All communications/correspondence regarding this referral are in compliance with appropriate federal, state, and New Opportunities rules regarding confidentiality.

 

Signature of Administrator                                                                                                 

Date                                                            

Jen@iowaschool… Wed, 01/15/2020 - 16:18

529 - Search and Seizure

529 - Search and Seizure

School district property is held in public trust by the board. School district authorities may, without a search warrant, search students or protected student areas, based on a reasonable and articulable suspicion that a school district policy, rule, regulation or law has been violated. The search is in a manner reasonable in scope to maintain order and discipline in the schools, promote the educational environment, and protect the safety and welfare of students, employees, and visitors to the school district facilities.  The furnishing of a locker, desk or other facility or space owned by the school and provided as a courtesy to a student, even if the student provides the lock for it, shall not create a protected student area and shall not give rise to an expectation of privacy with respect to the locker, desk, or other facility.

School authorities may seize any illegal, unauthorized or contraband materials discovered in the search. Items of contraband may include, but are not limited to, nonprescription controlled substances, marijuana, cocaine, amphetamines, barbiturates, apparatus used for controlled substances, alcoholic beverages, tobacco, weapons, explosives, poisons and stolen property.

Such items are not to be possessed by a student while they are on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district. Possession of such items will be grounds for disciplinary action including suspension or expulsion and may be reported to local law enforcement officials. The board believes that illegal, unauthorized or contraband materials may cause material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees, or visitors on the school district premises or property within the jurisdiction of the school district.

It is the responsibility of the superintendent, in conjunction with the principals/designees, to develop administrative regulations regarding this policy.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2010
September 2012
August 2015

 

Jen@iowaschool… Wed, 01/15/2020 - 16:24

529R1 - Search and Seizure Regulation

529R1 - Search and Seizure Regulation Jen@iowaschool… Wed, 01/15/2020 - 16:28

530 - Interviews of Students by Outside Agencies

530 - Interviews of Students by Outside Agencies

Generally, students may not be interviewed during the school day by persons other than parents and school district officials and employees. For purposes of this policy, the school juvenile court officer shall be considered a school employee.

Requests from law enforcement officers and from persons other than parents, school district officials, and employees to interview students are made through the principal's office. Upon receiving a request, it is the responsibility of the principal/designee to determine whether the request will be granted. Generally, prior to granting a request, the principal/designee will attempt to contact the parents to inform them of the request and to ask them to be present.

If a child abuse investigator wishes to interview a student, the principal/designee will determine whether the student should be interviewed independently from the student's parents, whether the school is the most appropriate setting for the interview, and who will be present during the interview.

Students will not be taken from school without the consent of the principal/designee.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2010
September 2012
August 2015

 

Jen@iowaschool… Wed, 01/15/2020 - 16:29

530R1 - Interviews With Students

530R1 - Interviews With Students Jen@iowaschool… Wed, 01/15/2020 - 16:30

531 - Use of Motor Vehicles

531 - Use of Motor Vehicles

The board recognizes the convenience to families and students of having students drive to and park at their school attendance center. Driving a motor vehicle to and parking it at the student's attendance center is a privilege.

Students who drive to and park at their school attendance center shall only drive to and park at either their attendance center or a shared district’s attendance center for the purpose of attending extracurricular activities. Students may not loiter around or be in their vehicle during the school day without permission from the principal/designee. Students shall leave their attendance center when there is no longer a legitimate reason for them to be at their attendance center. Students who drive shall enter and leave the parking lot by the routes designated by the principal/designee.

Students who live within one mile of school, and would not otherwise be eligible for a student driving permit, may be eligible for a student driving permit, for driving to and from school and school activities and practices, if the student has passed driver’s education and has had a student driving permit for six months. School permits will not be issued to students until the successful completion of eighth grade.

Students who wish to drive to and park at their school attendance center shall comply with the rules and regulations established by the building principal/designee. Failure to comply with this policy or the school district rules shall be reason for revocation of school driving and parking privileges as well as other disciplinary action including suspension and expulsion.

 

 

Date of Adoption/Revision:

August 23, 1982

July 22, 1991

August, 1994

August 1997

June 1999

August 2000

July 2003

July 2006

July 2010

September 2012

September 2014

August 2015

 

Jen@iowaschool… Wed, 01/15/2020 - 16:31

532 - Student Due Process Rights

532 - Student Due Process Rights

When violations of statutes, regulations or school rules require the disciplining of a student, the following elements of procedural due process will be present:

  1. The student will be provided with accurate information regarding rules and regulations, either in written form or through verbal instruction by teachers or administrators.
  1. The student will be made aware of the specific behaviors giving rise to any proposed penalty or disciplinary action.
  1. The student will be offered an opportunity to express their views to the decision-making authority regarding the incident.

 

 

Date of Adoption/Revision:

July 1979

August 1994

August 1997

August 2000

July 2003

July 2006

July 2009

July 2010

September 2012

August 2015

 

Jen@iowaschool… Wed, 01/15/2020 - 16:32

533 - Care of School Property/Vandalism

533 - Care of School Property/Vandalism

Students shall treat school district property with the care and the respect they would treat their own property. Students found to have destroyed or otherwise harmed school district property may be required to reimburse the school district. They may be subject to discipline under board policy and the school district rules and regulations. They may also be referred to local law enforcement authorities.

 

 

Date of Adoption/Revision:

September 2012

August 2015

 

Jen@iowaschool… Wed, 01/15/2020 - 16:32

534 - Use of Bicycles

534 - Use of Bicycles

Riding a bicycle to and parking it at the student’s attendance center is a privilege. Students who fail to follow the rules set by the building principal/designee will be subject to withdrawal of the privilege to ride a bicycle to the attendance center and may also be subject to other disciplinary action.

 

 

Date of Adoption/Revision:
September 2012
August 2015

 

Jen@iowaschool… Sun, 01/26/2020 - 14:30

535 - Attendance Center Assignment

535 - Attendance Center Assignment

The board will have complete discretion to determine the boundaries for each attendance center and to assign students to the attendance centers.

Parents or guardians of siblings in the same grade level academically in grades kindergarten through grade five may request the siblings be placed in the same or different classrooms.  In order to be valid, the request must be made in writing and submitted to the school principal at the time of registration for classes, or within fourteen days after the children’s first day of attendance during the school year.  If a valid request is received by the school principal, the request must be honored.  While a parent or guardian may make a placement request that siblings be placed together or apart, the district administration retains complete discretion to select the classroom teacher(s) to which siblings are assigned.  If after the initial grading period following the placement of siblings in the same or different classrooms the school principal determines the placement is disruptive to the class; the principal may assign one or more of the siblings to different classrooms.

It is the responsibility of the superintendent to make a recommendation to the board annually regarding the assigned attendance center for each student.  In making the recommendation, the superintendent will consider the geographical layout of the school district, the condition and location of the school district facilities, the location of student population, possible transportation challenges, financial condition of the school district and other factors deemed relevant by the superintendent or the board.

 

 

Date of Approval/Revision:
August 2019

 

dawn@iowaschoo… Wed, 02/26/2020 - 19:10

536 - Student Code Of Conduct

536 - Student Code Of Conduct

The board believes inappropriate student conduct causes material and substantial disruption to the school environment, interferes with the rights of others, and/or presents a threat to the health and safety of students, employees, and visitors on school premises.

Students should conduct themselves in a manner fitting to their age and maturity and with  respect and consideration for the rights of others while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered buses; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management, and welfare of the school district.

Students who fail to abide by this and other school district policies, rules, and administrative regulations supporting the school district policies may be disciplined for:

  • Conduct which disrupts or interferes with the educational program;
  • Conduct which disrupts the orderly and efficient operation of the school district or school activity;
  • Conduct which disrupts the rights of other students to obtain their education or participation in educational activities;
  • Conduct that is violent or destructive; or
  • Conduct which interrupts the maintenance of a disciplined atmosphere.

Teachers and/or others who are in charge of a classroom must be the administrators of classroom discipline. Therefore, minor disciplinary offenses are the responsibility and obligation of the classroom teacher. When a situation arises wherein the educational process is substantially interfered with, it then becomes the responsibility of the administration to assist in the disposition of the discipline problem.

 

Impermissible Conduct

Students may be disciplined for conduct that violates commonly held notions of unacceptable, immoral or inappropriate behavior that includes, but is not limited to, the following:

  • Open and/or persistent defiance of authority, school rules, and regulations  (including extracurricular rules).
  • Assault or threatened assault on another person.
  • Extortion, intimidation or coercion
  • Inciting others to violate the law or school rules
  • Vandalism
  • Gambling
  • Theft or possession of stolen goods/property
  • Sale, manufacture or distribution of illegal drugs, controlled substances, imitation controlled substances or drug paraphernalia.
  • Possession, use or being under the influence of illegal drugs, controlled substances, imitation controlled substances or drug paraphernalia.
  • Possession, use or threatening to use any instrument that is generally considered a weapon, an instrument that is normally not considered a weapon as a weapon, an imitation weapon or an explosive.
  • Possession, use or being under the influence of alcoholic beverages.
  • Use, possession, and/or transmission of tobacco or imitation substances.
  • Profanity
  • Possession of pornographic/obscene literature, items or materials
  • Student dress which is suggestive, condones illegal activity or in some way disrupts the educational process
  • Failure to abide by corrective measures for previous acts of misconduct
  • Harassment in any form of another person
  • Conduct, which discriminates against others, based upon an individual's gender, race, national origin, religion, creed, age, socio-economic status, color, marital status, sexual orientation, gender identity, or disability.
  • Destruction, damage, unauthorized use, inappropriate use, and/or manipulation of hardware, software or any aspect or component of the school's electronic information system including the internet
  • Inappropriate sexual conduct including harassment, indecent exposure, and visible display of affection

A student who commits an assault against an employee on school district property or on property within the jurisdiction of the school district; while on school owned or school operated transportation; while attending or engaged in school district activities shall be suspended by the principal/designee. Notice of the suspension shall be sent to the board president.  The board  shall review the suspension to determine whether to impose further sanctions against the student which may include expulsion. Assault for purposes of this section of this policy is defined as:

  • an act which is intended to cause pain or injury to, or which is intended to result  in physical contact which will be insulting or offensive to another, coupled with the apparent ability to execute the act; or
  • any act which is intended to place another in fear of immediate physical contact which will be painful, injurious, insulting or offensive, coupled with the apparent ability to execute the act; or
  • intentionally points any firearm toward another or displays in a threatening manner any dangerous weapon toward another.

The act is not an assault when the person doing any of the above and the other person are voluntary participants in a sport, social or other activity, not in itself criminal, when the act is a reasonably foreseeable incident of such sport or activity, and does not create an unreasonable risk of serious injury or breach of the peace.

The district may impose a range of disciplinary measures for acts of misconduct. Disciplinary measures include, but are not limited to, removal from the classroom, detention, suspension, probation, and expulsion. Discipline will be administered depending on the severity and frequency of the acts of misconduct. The imposition of discipline will be within the discretion of individual responsible for imposing the discipline. In instances where there has been a violation of the law, as well as school rules, appropriate law enforcement officials will be contacted and may become involved in the district's administration of discipline. The school reserves the right to seek restitution from the parents/guardians of a student or the student for damage caused by the student.

 

Sanctions for Student Misconduct

Removal from the classroom means a student is sent to the building principal's office. It shall be within the discretion of the person in charge of the classroom to remove the student.

Detention means the student's presence is required during non-school hours for disciplinary purposes. The student can be required to appear prior to the beginning of the school day or after school has been dismissed for the day. The imposition of a detention and the length of the detention shall be within the discretion of the employee disciplining the student or the building principal/designee.

Suspension means either an in-school suspension or an out-of-school suspension. An in-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision. An in-school suspension will not exceed ten consecutive school days. An out-of-school suspension means the student is removed from the school environment, which includes school classes and activities. An out-of-school suspension will not exceed ten school days.

Probation means a student is given a conditional suspension of a penalty for a definite period of time in addition to being reprimanded. The conditional suspension shall mean the student must meet the conditions and terms for the suspension of the penalty. Failure of the student to meet these conditions and terms shall result in immediate reinstatement of the penalty.

Expulsion means an action by the board to remove a student from the school environment, which includes, but is not limited to classes and activities, for a period of time set by the board but no longer than one school year.

Following the suspension of a special education student, an informal evaluation of the student's placement shall take place. The student's Individual Education Program (I.E.P.) shall be evaluated to determine whether it needs to be changed or modified in response to the behavior that led to the suspension. If a special education student's suspensions, either in school or out-of-school, equal ten days on a cumulative basis, a staffing team shall meet to determine whether the student's I.E.P. is appropriate.

 

STUDENT SUSPENSION

Students may be suspended for conduct which violates school rules. Suspensions may take the form of probation, an in-school suspension or an out-of-school suspension.

 

Probation

Probation is the conditional suspension of the imposition of discipline for student misconduct for a set period of time. Probation may be imposed for infractions of school rules which do not warrant the necessity of removal from school.

The building principal/designee shall conduct an informal investigation of the allegations against the student prior to imposition of probation. The investigation shall include, but not be limited  to, written or oral notice to the student of the allegations against the student and an opportunity to respond. Written notice of probation and the reasons therefore shall be sent to the student and  the student's parents/guardians.

 

In-School Suspension

In-school suspension is the temporary isolation of a student from one or more classes while under administrative supervision. In-school suspensions may be imposed by the building principal/designee for infractions of school rules which are serious but which do not warrant the necessity of removal from school.

The building principal/designee shall conduct an informal investigation of the allegations against the student prior to the imposition of an in-school suspension which shall include notifying the student of the allegations against the student and the basis for the allegations and giving a student the opportunity to respond to the allegations. An in-school suspension shall not be imposed for a period longer than ten school days. Written notice of the in-school suspension and the reasons therefore shall be sent to the student and the student's parents/guardians.

 

Out-of-School Suspension

Out-of-school suspension is the removal of a student from the school environment for periods of short duration. Suspension is to be employed when other available school resources are unable  to constructively remedy student misconduct.

A student may be suspended for up to ten school days by a building principal/designee for a commission of gross or repeated infractions of school rules or when the presence of the student will cause interference with the maintenance of the educational environment or the operation of the school. The building principal/designee may suspend a student after conducting an investigation of the charges against the student which shall include giving the student: (1) oral or written notice of the allegations against the student; (2) the basis in fact for the charges; and (3) the opportunity to respond to the charges.

Written notice of the suspension shall be mailed to the student and the student's parents/guardians no later than two school days following the imposition of the suspension. Written notice of the suspension shall also be given to the superintendent. A reasonable effort shall be made to notify the student's parents/guardians of the suspension by telephone or in person and such effort shall be documented by the person making or attempting to make the contact.  Written notice shall include the circumstances which led to the suspension and a copy  of the board policy and rules pertaining to the suspension.

 

Suspension of Special Education Students

Following the suspension of a special education student, an informal evaluation of the student's placement shall take place. The student's Individual Education Program (I.E.P.) shall be evaluated to determine whether it needs to be changed or modified in response to the behavior that led to the suspension. If a special education student's suspensions, either in-school or out-of-school, equal ten days on a cumulative basis, a staffing team shall meet to determine whether the student's I.E.P. is appropriate.

 

STUDENT EXPULSION

Students may be expelled for conduct which violates school rules. The long-term removal of a student from the school environment, including classes and activities, is an expulsion from school. It shall be within the discretion of the superintendent to recommend to the board the expulsion of a student for disciplinary purposes. Only the board may take action to expel a student and to readmit a student who has been expelled. A student may be expelled by the board for a commission of gross or repeated infractions of school rules or when the presence of the student will cause interference with the maintenance of the educational environment or the operation of the school. It shall be within the discretion of the board to discipline a student through expulsion depending on the nature of the student's offense and the circumstances surrounding the offense. The building principal/designee shall keep records of expulsions, in addition to the board's records.

When a student is recommended for expulsion by the superintendent, the student shall be provided with:

  • Notice of the reasons for the proposed expulsion written with sufficient specificity to enable the student to prepare a defense;
  • Notice of the date, time, and place of the expulsion hearing sufficiently in  advance of the hearing to enable the student to obtain the assistance of counsel and to prepare a defense;
  • Notice that the student is entitled to a closed hearing unless an open hearing is specifically requested;
  • The names of the witnesses the superintendent will present, if available,1 and a statement of the facts to which each witness will testify;
  • Notice that the student will be given an opportunity to present a defense against the charges; to provide either oral testimony or written affidavits of witnesses; to present documents; to be given copies of documents which will be introduced by the administration, and to cross-examine adverse witnesses, if available, (see footnote 1); and
  • Notice that the student has the right to be represented by counsel

 

At the hearing, the student will have all of the rights given in the notice and may give an opening and closing statement in addition to calling witnesses and cross-examining adverse witnesses. The board hearing the expulsion matter must be impartial (i.e. have no prior involvement in the situation, have no stake in the outcome, and have no personal bias or prejudice).

After the board has heard the expulsion matter, it shall go into deliberations. No one who advocated a position at the hearing of the matter should be present during the board’s deliberations unless the other party or parties are also permitted to attend deliberations. The student has a right to a decision based solely on the evidence presented at hearing. There must  be an adequate factual basis for the board’s decision. A preponderance of the evidence standard is sufficient to find the student violated the rule or policy at issue.

In some cases, information concerning a student's violation of the Code of Conduct will be gained from students who the district may want to remain anonymous. The district believes that it is critically important, in certain circumstances, to protect the anonymity of students who report serious violations of the Code of Conduct to insure that violations are reported and those who report them will not be subjected to ostracism and physical reprisals. If an expulsion is based upon evidence obtained from a student who the district believes needs to remain anonymous because they may be subjected to ostracism or physical reprisals, the administration shall undertake reasonable efforts to determine the veracity of the student's report and the student's credibility.

Following the board’s deliberations, the board shall reconvene in open session and render its decision on the superintendent’s recommendation for expulsion. The student is entitled to a written decision setting out the board’s findings and conclusions as to the charges and the penalty.

In addition to these procedures, a special education student will be provided with the following procedures:

  • A determination shall be made whether the student has participated in the misconduct;
  • A staffing team shall determine whether the student's behavior is a manifestation of the student's disability and whether the student's conduct is the result of an inappropriate placement. Discussions and conclusions of this meeting should be recorded.
  • If the special education student's conduct is found to not be a manifestation of the student's disability, the student may be suspended or expelled pursuant to the district's Student Suspension and Student Expulsion policies.
  • If the special education student's conduct is found to be a manifestation of the student's disability and a change in placement is recommended, the change shall be made pursuant to district policies and the law. If a change in placement is not recommended, a determination shall be made within the student's I.E.P. and the law as to how manage the student's behavior to prevent the student's possible future misconduct.

 

 

Date of Adoption/Review:
July 2010
September 2012
August 2015

 

dawn@iowaschoo… Wed, 02/26/2020 - 19:03

537 - Student Fees, Fines, and Charges

537 - Student Fees, Fines, and Charges

The board believes students should respect district property and assist in its preservation for future use by others. Students may be assessed fines, charges or fees for the materials needed in a course, for overdue school materials, for participating in activities or for misuse of school property.

The superintendent/designee shall inform the board of the dollar amount to be charged to students or others for charges or fees annually. Parents/guardians of students meeting specific financial eligibility standards will be eligible for a waiver of student fees or a reduction of student fees based upon the request of the parent/guardian. It shall be the responsibility of the superintendent, in conjunction with the principal/designee, to develop administrative regulations regarding this policy.

 

 

Date of Adoption/Revision:
August 1997
August 2000
July 2003
June 2004
April 2005
June 2006
March 2007
April 2008
April 2009
July 2010
September 2012
August 2015

 

dawn@iowaschoo… Wed, 02/26/2020 - 19:14

537E1 - Standard Fee Waiver Application

537E1 - Standard Fee Waiver Application

STANDARD FEE WAIVER APPLICATION

 

 

Date                                                                  School Year                                             

 

All information provided in connection with this application will be kept confidential.

 

Name of student:                                                                        Grade in School                  

 

Name of student:                                                                        Grade in school                   

 

Name of student:                                                                        Grade in school                   

 

Name of student:                                                                        Grade in school                   

 

Attendance Center/School:                                                                                                    

 

Name of parent, guardian, or legal or actual custodian:

 

 

________________________________________________________________________

 

Please check type of waiver desired:

Full waiver                       Partial waiver (40 %)           Temporary waiver                   

 

Please check if the student or the student’s family meets the financial eligibility or is involved in one of the following programs:

 

Full waiver

         Free meals offered under the Children Nutrition Program

         The Family Investment Program (FIP)

         Transportation assistance under open enrollment

         Foster care

 

Partial waiver

         Reduced priced meals offered under the Children Nutrition Program

 

Temporary waiver

If none of the above apply, but you wish to apply for a temporary waiver of school fees because of serious financial problems, please state the reason for the request:

 

 

 

________________________________________________________________________

 

Signature of parent, guardian, or legal or actual custodian:                                                        

 

dawn@iowaschoo… Wed, 02/26/2020 - 19:17

537R1 - Student Fee Waiver and Reduction Procedures

537R1 - Student Fee Waiver and Reduction Procedures

The board recognizes that while certain fees charged to students are appropriate and authorized, certain students and their families are not financially able to pay the fees. The school district will grant either full waivers, partial waivers or temporary waivers depending upon the circumstances and the student or student's parents'/guardians’ ability to meet the financial criteria.

A.  Waivers -

 

  1. Full Waivers - a student will be granted a full waiver of fees charged by the school district if the student or student's parents/guardians meet the financial eligibility criteria for free meals under the Child Nutrition program, Family Investment Program, Supplemental Security Income guidelines or transportation assistance under open enrollment. Students in foster care are also eligible for full waivers.
     
  2. Partial Waivers - a student will be granted a partial waiver of fees charged by the school district if the student or the student's parents/guardians meet the financial eligibility criteria for reduced price meals offered under the Child Nutrition program. (A partial waiver is based on the same percentage as the reduced price meals).
     
  3. Temporary Waivers - a student may be eligible for a temporary waiver of fees charged by the district in the event the student's parents/guardians are facing financial difficulty. Temporary waivers may be applied for at any time throughout the school year and will not extend beyond the end of the school year.

B.  Application – Parents/Guardians or students eligible for a fee waiver will make an application on the form provided by the school district. Applications may be made at any time but must be renewed annually.

C.  Confidentiality - The school district will treat the application and application process as any other student record and student confidentiality and access provisions will be followed.

D.  Appeals - Denials of a waiver may be appealed to the Superintendent. Appeals should be filed in writing within ten calendars days of receipt of the denial.

E.  Fines or charges assessed for damage or loss to school property are not fees and will not be waived.

F.  Notice - the school district will annually notify parents and students of the waiver. The following information will be included in registration materials.

  • Students whose families meet the income guidelines for free and reduced price lunch, the Family Investment Program (FIP), Supplemental Security Income (SSI), transportation assistance under open enrollment or who are in foster care are eligible to have their student fees waived or partially waived.
  • Students whose families are experiencing a temporary financial difficulty may be eligible for a temporary waiver of student fees. Parents/Guardians or students who believe they may qualify for temporary financial hardship should contact Director of Business Affairs for a waiver form. This waiver does not carry over from year to year and must be completed annually.

 

 

Date of Adoption/Revision:
July 2012
August 2010
September 2012

 

dawn@iowaschoo… Wed, 02/26/2020 - 19:20

538 - Co-Curricular Activities and Competition

538 - Co-Curricular Activities and Competition

Participation in school activities is a privilege. School activities provide the benefits of promoting additional interests and abilities in the students during their school years and for their lifetimes.

Students will have an opportunity to participate in a school activity unless the activity is not offered or the student cannot participate for disciplinary reasons. If the activity is an intramural or interscholastic athletic activity, students of the opposite sex will have a comparable opportunity for participation. Comparable opportunity does not guarantee boys and girls will be allowed to play on each other's teams when there are athletic activities available that will allow both boys and girls to reap the benefits of school activities, which are the promotion of additional interests and abilities in the students.

Student activity events must be approved by the superintendent unless they involve unusual travel expense, in which case the board will take action. The events must not disrupt the education program or other school district operations.

A high school student who participates in school sponsored athletics may participate in a non-school sponsored sport during the same season with approval of the superintendent or principal/designee. Such outside participation shall not conflict with the school sponsored athletic activity.

Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

Students who participate in extracurricular activities serve as ambassadors of the school district throughout the calendar year, whether away from school or at school. Students who wish to have the privilege of participating in extracurricular activities must conduct themselves in accordance with board policy and must refrain from activities, which are illegal, immoral or unhealthy.

Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures. The principal/designee will keep records of violations of this policy.

Students may participate in interscholastic athletics, music, speech, and other contests or events approved by the administration subject to the rules and regulations which govern participation in general for each event or contest. Any such events must be supervised by licensed school personnel.

The district is affiliated and pays dues as a member of the Iowa FFA Association, Iowa State Music Association, Iowa State Speech Association, Iowa High School Athletic Association, the Iowa High School Girls' Athletic Union, and the Iowa Association of Student Councils. Therefore, the school is subject to all the rules and regulations of these associations and the Department of Education.

In view of the preceding paragraph, a student may not violate the rules and regulations of the state associations and/or the discipline policy of the district or any rules and regulations pertaining to eligibility for extra-curricular activity, without jeopardizing the student's continued participation as it may apply.

It is the responsibility of the superintendent to develop rules and regulations for school activities. Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

 

 

Date of Adoption/Revision:
July 1979
August 1994
August 1997
August 2000
June 2001
July 2003
July 2006
July 2007
July 2010
September 2015

 

dawn@iowaschoo… Wed, 02/26/2020 - 19:24

538R1 - Co-Curricular Activities and Competitions

538R1 - Co-Curricular Activities and Competitions

The rules and regulations of the district and state associations shall be in effect for all events in which students participate, representing the district, during or after school hours, either on school premises or off school premises for events considered school sponsored or school approved activities. This policy includes athletic activities, speech, drama, music, academic competitions, FFA competitions, FCCLA activities, cheerleading, dance, homecoming royalty and other royalty, speaker at graduation and other school related events, competitive conference activities, or performing or participating in any activity as a representative of the district.

The IHSAA and IGHSAU scholarship rules will apply to athletes and non-athletes. For all activities a 30 consecutive calendar day period immediately following the grading period will apply. Athletics are separate from all non-athletic activities competition (example: Student A fails 4th quarter and is out for band and baseball, they would need to sit out 30 days for baseball during the summer and 30 days for band at the start of the next school year). The 30 calendar days begin at 3:40 the afternoon upon the activities director being informed of final grades. This shall be done no later than the 3rd school day following the end of the grading period. NOTE: Summer non-athletic activities are not subject to the 30-day rule.

Penalties for violations after school hours or at designated places for events will be the same as during regularly scheduled school hours or on school premises except where a special discipline policy has been specified. This includes particular rules and regulations established by the Department of Education, director of the activity, special temporary restrictions imposed on the students prior to this scheduled event, and any other mandates determined by the administration.

The executive boards of the Iowa High School Athletic activities Association (IHSAA) and the Iowa Girls High School Athletic activities Union (IGHSAU) may sanction member and associate member schools that permit or allow participation in any event by a person in violation of the eligibility rules or by a student who has been suspended from school and/or school activities in accordance with local rules.

 

General Co-curricular Activities Policies:

  1. Students who participate in the above co-curricular activity programs are subject to the rules and policies governing activity eligibility participation, and the training and conduct rules set down by the coach or sponsor, twenty-four hours per day, year round. Students may be declared ineligible from activity participation by the activities director, principal/designee or the superintendent/designee for violation of any of these rules and policies.
  1. The principal/designee shall be responsible for informing coaches/sponsors of which students are not eligible for participation.
  1. A student with an unexcused absence during any part of the school day will not be eligible for activity participation on the day of the absence, unless approved by the principal/designee.
  1. Beyond the freshman year, a coach may cut a student from an athletic activities activity before the first contest by notifying the activities director/principal and the parents/guardians of the reason why the participant is being cut.
  1. A student will not be penalized for non-participation (practice or contests) during regularly scheduled vacation periods, if that student is excused from these by his/her parent or guardian. Communication between the parent/guardian, athletic activities director, and coach is required prior to a participant’s absence that will occur during a scheduled vacation period.
  1. A student may not be dropped from practice or competition during the season or during tournament play unless he/she has violated the district’s or coach’s good conduct rules or the Department of Education eligibility rules. In the event that a student is to be removed for this cause, the activities director/principal will be notified and will be a part of the decision and the appropriate action. The parent/guardian shall be notified of the action taken.
  1. If a student drops one activity for good cause during the season, he/she will not be penalized for participation in any succeeding activity for which he/she is eligible.
  1. Activities directors, coaches, and sponsors have the prerogative to establish reasonable training and conduct rules, when not in conflict with district policy and regulations, for a particular co-curricular activity or competition, all of which must be followed by the participants, including but not limited to, the special rules below. Those rules shall be sent to the students' parents/guardians before the activity commences.

 

Department of Education

Eligibility Rules -- Modified and Adopted by Carroll Community School and Applicable to Carroll Middle and High School Athletes

 

Eligibility May Be Compromised If -

  1. You do not have a physician's certificate of fitness issued this school year.
  1. You have attended high school for more than eight (8) semesters (twenty days of attendance or playing in one contest constitutes a semester). Middle school students who have completed more than 4 semesters in 7th or 8th grade may not be eligible to participate in middle school activities.
  1. You were not enrolled in school last semester or if you entered school this semester later than the second week of school and were not enrolled in school immediately prior to enrolling at Carroll High School. (Not applicable to middle school.)
  1. You have changed schools this semester. (Except upon like change of residence of your parents/guardians.) (Not applicable to middle school.)
  1. You have been declared ineligible under a prior school District’s Good Conduct Rule, and then, without having completed the full period of ineligibility at that school, transfer to Carroll High School. You may not be eligible for interscholastic competition at Carroll High School until the full period of ineligibility has been completed. Once that time period of ineligibility has been completed, you are then immediately eligible for interscholastic competition at Carroll High School as far as any Good Conduct Rule is concerned.
  1. You have competed on an outside school team as a team member or as an individual while out for a sport during that particular sport season without the previous written consent of your current coach, Activities director, and parent/guardian with the exception of dance.
  1. You have ever trained with a college squad or have participated in a college event.
  1. Your habits and conduct both in and out of school are such as to make you unworthy to represent the ideals, principles and standards of your school.

 

Scholarship Rules – Athletics

Scholarship Rules apply to all member and associate member schools who belong to the IHSAA and the IGHSAU. Schools may not allow ineligible or suspended students to participate. The IHSAA and the IGHSAU have the power to impose sanctions upon schools who do not enforce Scholarship rules.

In addition Scholarship Rules apply to all students who are members of a recognized Carroll Community School District Activity as defined in 538R1.

  1. All students must be enrolled and in good standing in a school that is a member or associate member in good standing of the organization sponsoring the event. Each student shall be passing all coursework for which credit is given and shall be making adequate progress toward graduation requirements at the end of the first semester, and second semester.
  1. All students must be under 20 years of age.
  1. All students shall be enrolled students of the school in good standing. The student shall receive credit in at least four subjects, each of one period or hour, or the equivalent thereof. They shall receive credit in all courses for which a letter grade is given. Grades will be checked at the end of each grading period as defined in #1 above. If a student has a failing grade, the ineligibility begins the first school day of the new grading period. For summer activities ineligibility begins with the release of the end of the year report card. The 30 calendar days begin at 3:40 pm the afternoon of the 3rd weekday following the end of the grading period.

     i.   Coursework taken under the provisions of Iowa Code chapter 261C, postsecondary enrollment options, for which a school district or
          accredited nonpublic school grants academic credit toward high school graduation shall be used in determining eligibility. No student shall be
          denied eligibility if the student’s school program deviates from the traditional two-semester school year.

    ii.   Dual credit courses from community colleges will count toward the four-credit class requirement, and failure of such courses will result in
         
    violation of eligibility standards.

  1. A student who has had four or more successful no “Fs grading periods (quarters) after the grading period in which the student did not pass all coursework is eligible.
  1. For block scheduling classes the grading period may be the end of nine weeks if that is when the grade is recorded on the transcript. Each block scheduled course is the equivalent of two traditional courses. Thus, at a minimum, students must receive credit in at least two block courses during any grading period.
  1. If a student does not meet the Eligibility Standard, then s/he will not be allowed to represent the school for 30 consecutive calendar days in all co-curricular activities and competitions as defined in paragraph #1 of this policy. S/He is ineligible to dress for and compete in the next athletic activities contests and competitions in which the athlete is a contestant for 30 consecutive calendar days. The 30-Day Rule applies to all levels of high school athletics, and not just varsity competition. The 30 consecutive school days of ineligibility begin on the earliest date when the IGHSAU or the IHSAA allows games to begin for each sport. If the sport is in mid-season, then the period of ineligibility begins at 3:40 pm the afternoon. The 30 calendar days begin at 3:40 the afternoon upon the activities director being informed of final grades.  This shall be done no later than the 3rd  school day following the end of the grading period.  A student passing all classes for which credit is given after four consecutive quarters is eligible to participate.
  1. For any failing grade, the student is ineligible for 30 consecutive calendar days. The 30 calendar days begin at 3:40 pm the afternoon upon the activities director being informed of final grades. This shall be done no later than the 3rd school day following the end of the grading period. If at the time the student has a failure, and he/she is out for a sport and the season ends before the 30 days are served, the days carryover to the next sport he/she participates in.
  1. Subject to the provision below regarding contestants in interscholastic baseball or softball, if at the end of any grading period a contestant is given a failing grade in any course for which credit is awarded, the contestant is ineligible to dress for and compete in the next occurring interscholastic athletic activities contests and competitions in which the participant is a contestant for 30 consecutive calendar days. The 30 calendar days begin at 3:40 pm the afternoon upon the activities director being informed of final grades. This shall be done no later than the 3rd school day following the end of the grading period.
  1. At the end of a grading period that is the final grading period in a school year, a contestant in interscholastic baseball or softball who receives a failing grade in any course for which credit is awarded is ineligible to dress for and compete in interscholastic baseball or softball for the 30 consecutive calendar days following the release of the report card. The 30 calendar days begin at 3:40 pm the afternoon upon the activities director being informed of final grades.  This shall be done no later than the 3rd  school day following the end of the grading period. If the season expires prior to 30 consecutive calendar days elapsing, the period of ineligibility will carry over to the beginning of the next school year.
  1. A student with a disability who has an individualized education program shall not be denied eligibility on the basis of scholarship if the student is making adequate progress, as determined by school officials, towards the goals and objectives on the student’s individualized educational program.
  1. All member schools shall provide appropriate interventions and necessary academic supports for students who fail or who are at risk to fail, and shall report to the department regarding those interventions on the comprehensive school improvement plan (CSIP).
  1. An incomplete (I) will be considered a failure. At the time the (I) becomes a passing grade, eligibility will be reinstated.
  1. A student is academically eligible upon entering the ninth grade.
  1. No student shall be eligible to participate in any given interscholastic athletic activities sport if the student has engaged in that sport professionally.
  1. The local superintendent/designee of schools, with the approval of the local board of education, may give permission to a dropout student to participate in athletics upon return to school if the student is otherwise eligible under these rules.

 

After Hours
Off-Premises Special Rules

Introduction
The following rules cover students in grades 7-12. These after hours, off-premises special rules will be printed in the Student Handbook given to each student in grades 7-12 when school opens in the fall. A Student Handbook will also be issued to each new student who registers after the school year begins.

 

Position Statement
The board, the administration, and other employees of the district, have no control or responsibility for any student when the student is in the custody and control of his/her parents, guardian, or other non-school related agency except as explained below.

 

Exceptions and Penalties
The board and administration have determined the following specific policies as exceptions to the immediately preceding paragraph:

 

Individual Activities Training and Conduct Rules

  1. The sponsors and coaches must establish reasonable training and conduct rules for the activities for which they have been given responsibility. These rules must be approved by the principal/designee or Activities director. They must be distributed to each participant before the activity commences. A student who registers late will receive the rules when he/she starts. Violation of any of these training and conduct rules may be just cause for eliminating a student from the activity or restricting participation.

 

Participation in Criminal or Unlawful Activity

  1. Students who represent the district in extra-curricular activities are expected to characterize high standards of conduct. Students who are charged with the commission of felonious acts or misdemeanors other than traffic charges may be suspended from activity participation if an investigation by school officials determines that a preponderance of evidence supports the charge. They may be penalized in the manner described in the following section on alcohol and controlled substances. Upon each offense of a criminal or otherwise unlawful activity, the student shall be referred to the Building Assistance Team.

 

Alcohol, Tobacco and Controlled Substances

  1. Involvement with alcohol, tobacco and/or other illegal substances classified as controlled drugs is deemed a most serious offense. The board and administration will impose severe penalties when it has been determined a participant has been involved in the use, sale, distribution, or possession of the same. Severe penalties will also be imposed on those who inhabit an environment or are in attendance where an illegal act(s) related to alcohol and/or controlled substances occur(s), including, but not limited to: 1) alcohol being possessed, distributed, or consumed by people not of legal age to do so; and 2) possession, sale, distribution, or consumption of illegal substances. Since rules for participation in activities carry over outside of school hours and school-sponsored events, parents and concerned agencies must cooperate with the school in eliminating alcohol, tobacco and controlled substance use and abuse.

When it has been determined that a student has broken the rules regarding number 2) or 3) above, the student shall be penalized as follows:

Repeat offenses shall be calculated by counting backward from the date of the current violation. Two calendar years shall be used in determining the number of offenses that apply.

Upon each offense of alcohol and/or illegal controlled substance the student shall be referred to New Opportunities Substance Abuse Treatment and Prevention Center. This program must be completed in order to be considered for further participation in co-curricular activities. Referral to New Opportunities shall be filed on the standard referral form supplied by New Opportunities.

On a first offense AND when a student self-reports, he/she can enroll in an online alcohol and drug intervention course at the student or his/her parent(s)/guardian(s) expense in order to regain eligibility.

FIRST OFFENSE: Four-week (28 calendar days) and a minimum of 4 public performances suspension from scheduled co-curricular competition or performance. This four week suspension will be shortened to two weeks (14 calendar days) and a minimum of 2 public performances if the student reports the incident to a coach, sponsor, Activities director, or principal/designee prior to any one of the above's awareness of the incident.

Students will not be allowed to begin participating in an activity already in progress in order to serve their Activity Eligibility/Good Conduct.

The superintendent of schools or his/her designee reserves the right to institute a more substantial penalty depending on the severity of the underlying violation.

In addition, a student found guilty of felonious acts or misdemeanors other than traffic charges may be declared ineligible for participation in activities for an additional period of time determined by the superintendent of schools or his/her designee.

 

SECOND OFFENSE: Ten weeks (70 calendar days) and a minimum of 10 public performances suspension from all co-curricular competition or performance. A student suspended for a second time under this policy will be eligible to participate in co-curricular activities and competition after five weeks (35 days) and a minimum of 5 public performances if he/she reports the incident to a coach, sponsor, Activities director, or principal/designee prior to any one of the above’s awareness of it.

Students will not be allowed to begin participating in an activity already in progress in order to serve their Activity Eligibility/Good Conduct.

The superintendent of schools or his/her designee reserves the right to institute a more substantial penalty depending on the severity of the underlying violation.

In addition, a student found guilty of felonious acts or misdemeanors other than traffic charges may be declared ineligible for participation in activities for an additional period of time determined by the superintendent of schools or his/her designee.

 

THIRD OFFENSE: A minimum of 18 weeks (126 calendar days) and a minimum of 18 public performances suspension from participation in all co-curricular competition and performance. Re-admittance to participate shall be at the discretion of the board following a hearing conducted by the board with the student and parent(s)/guardians at the family’s request.

Students will not be allowed to begin participating in an activity already in progress in order to serve their Activity Eligibility/Good Conduct.

The superintendent of schools or his/her designee reserves the right to institute a more substantial penalty depending on the severity of the underlying violation.

In addition, a student found guilty of felonious acts or misdemeanors other than traffic charges may be declared ineligible for participation in activities for an additional period of time determined by the superintendent of schools or his/her designee.

The suspensions described above will commence at the time the student makes a school coach, sponsor, Activities director, or principal/designee aware of the infraction or at the time an investigation by the athletic activities director or the principal/designee determines by the finding of fact that the student is guilty of violating this policy.  This policy is in effect 12 months of the year.

A student will be charged with violation of the above rules against use, sale or purchasing, or possession of alcohol or a controlled substance including inhabiting an environment or being in attendance where an illegal act(s) related to alcohol and/or controlled substances occur(s), including, but not limited to: 1) alcohol being possessed and/or consumed by people not of legal age to do so; and 2) possession and/or consumption of controlled substances when either of the following is true:

     A.  Any student who, after a hearing at which the student shall be confronted with the allegation, the basis of the allegation, and given an opportunity to
          tell the student’s side, is found to have violated the school’s Co-curricular Activities and Competition policy will be deemed ineligible. The accused
          student shall be afforded due process of confrontation, hearing, and appeal as provided by Board Policy No. 525.

     B.  When an investigation by a school official finds a preponderance of evidence to satisfy the investigator that the student was involved in the use, sale,
          distribution, purchase, or possession of alcohol, tobacco and/or controlled substances.

          The charges of violation of the alcohol, tobacco or controlled substance rule shall be reported by the principal/designee to the superintendent.

 

Scheduling of Events

The Board and administration realizes that the amount of participation in co-curricular activities does limit the amount of time a student may spend on academic preparation and progress.

Therefore, the following are considered as appropriate limitations:

  1. Scheduled contests will conform at all times to the state association rulings and adhere to recommendations made by these agencies.
  1. The Activities director will be responsible for the scheduling of all high school activities and the athletic activities director will be responsible for scheduling athletic activities events at the middle school. All schedules must be approved by the middle or high school principal/designee.

 

 

Date of Adoption/Revision
October 11, 1982
August 12, 1985
September 19, 1986
August 13, 1989
August 21, 1990
July 22, 1991
February 20, 1995
July 1997
August 2000
June 2001
July 2003
June 2004
July 2006
August 2006
October 2006
July 2007
June 2008
July 2010
September 2012
July 2013
October 2013
August 2015
July 2019
August 2019

 

dawn@iowaschoo… Wed, 02/26/2020 - 19:29

539 - Corporal Punishment

539 - Corporal Punishment

Corporal punishment is defined as the intentional physical punishment of a student and is prohibited. It includes the use of unreasonable or unnecessary physical force or physical contact made with the intent to harm or cause pain. No employee is prohibited from:

  • Using reasonable and necessary force, not designed or intended to cause pain, in order to accomplish any of the following:
    • To quell a disturbance or prevent an act that threatens physical harm to any person.
    • To obtain possession of a weapon or other dangerous object within a pupil's control.
    • For the purposes of self-defense or defense of others as provided for in Iowa Code section 704.3.
    • For the protection of property as provided for in Iowa Code section 704.4 or 704.5.
    • To remove a disruptive pupil from class or any area of school premises or from school-sponsored activities off school premises.
    • To protect a student from the self-infliction of harm.
    • To protect the safety of others.
    • Using incidental, minor, or reasonable physical contact to maintain order and control.

Reasonable physical force should be commensurate with the circumstances of the situation. The following factors should be considered in using reasonable physical force for the reasons stated in this policy:

  1. The size and physical, mental, and psychological condition of the student;
  2. The nature of the student's behavior or misconduct provoking the use of physical force;
  3. The instrumentality used in applying the physical force;
  4. The extent and nature of resulting injury to the student, if any;
  5. The motivation of the school employee using physical force.

Upon request, the student's parents are given an explanation of the reasons for physical force.

It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

 

 

Date of Adoption/Revision:
July, 2003
July 2006
July 2010
September 2012
August 2015

 

dawn@iowaschoo… Wed, 02/26/2020 - 19:43

540 - Student-To-Student Harassment And Bullying

540 - Student-To-Student Harassment And Bullying

The Carroll Community School District is committed to providing all students with a safe and civil school environment in which all members of the school community are treated with dignity and respect. Bullying and/or harassment of or by students, staff, and volunteers is against federal, state, and local policy and is not tolerated by the board. Bullying and/or harassing behavior can seriously disrupt the ability of school employees to maintain a safe and civil environment, and the ability of students to learn and succeed.

Therefore, it is the policy of the state and the school district that school employees, volunteers, and students shall not engage in bullying or harassing behavior in school, on school property, or at any school function or school-sponsored activity.

Definitions

For the purposes of this policy, the defined words shall have the following meaning:

  • “Electronic” means any communication involving the transmission of information by wire, radio, optic cable, electromagnetic, or other similar means. “Electronic” includes but is not limited to communication via electronic mail, internet-based communications, pager service, cell phones, and electronic text messaging.
  • “Harassment” and “bullying” shall mean any electronic, written, verbal, or physical act or conduct toward a student based on the individual’s actual or perceived age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status, or familial status, and which creates an objectively hostile school environment that meets one or more of the following conditions:
  1. Places the student in reasonable fear of harm to the student’s person or property.
  2. Has a substantial detrimental effect on the student’s physical or mental health.
  3. Has the effect of substantially interfering with a student’s academic performance.
  4. Has the effect of substantially interfering with the student’s ability to participate in or benefit from the services, activities, or privileges provided by a school.
  • “Trait or characteristic of the student” includes but is not limited to age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status, or familial status.
  • “Volunteer” means an individual who has regular, significant contact with students.

 

Filing a Complaint

A Complainant who wishes to avail himself/herself of this procedure may do so by filing a complaint with the superintendent or superintendent’s designee. An alternate will be designated in the event it is claimed that the superintendent or superintendent’s designee committed the alleged discrimination or some other conflict of interest exists. Complaints shall be filed within 15 days of the event giving rise to the complaint or from the date the Complainant could reasonably become aware of such occurrence. The Complainant will state the nature of the complaint and the remedy requested. The Complainant shall receive assistance as needed.

School employees, volunteers, and students shall not engage in reprisal, retaliation, or false accusation against a victim, witness, or an individual who has reliable information about an act of bullying or harassment.

 

Investigation

The school district will promptly and reasonably investigate allegations of bullying or harassment. The building principal or his/her designee (hereinafter “Investigator”) will be responsible for handling all complaints alleging bullying or harassment. The Investigator shall consider the totality of circumstances presented in determining whether conduct objectively constitutes bullying or harassment. The superintendent or the superintendent’s designee shall also be responsible for developing procedures regarding this policy.

 

Decision

If, after an investigation, a student is found to be in violation of this policy, the student shall be disciplined by appropriate measures, which may include suspension and expulsion. If after an investigation a school employee is found to be in violation of this policy, the employee shall be disciplined by appropriate measures, which may include termination. If after an investigation a school volunteer is found to be in violation of this policy, the volunteer shall be subject to appropriate measures, which may include exclusion from school grounds.

A school employee, volunteer, or student, or a student’s parent or guardian who promptly, reasonably, and in good faith reports an incident of bullying or harassment, in compliance with the procedures in the policy adopted pursuant to this section, to the appropriate school official designated by the school district, shall be immune from civil or criminal liability relating to such report and to participation in any administrative or judicial proceeding resulting from or relating to the report.

Individuals who knowingly file false bullying or harassment complaints and any person who gives false statements in an investigation may be subject to discipline by appropriate measures, as shall any person who is found to have retaliated against another in violation of this policy. Any student found to have retaliated in violation of this policy shall be subject to measures up to, and including, suspension and expulsion. Any school employee found to have retaliated in violation of this policy shall be subject to measures up to, and including, termination of employment. Any school volunteer found to have retaliated in violation of this policy shall be subject to measures up to, and including, exclusion from school grounds.

 

Publication of Policy

The board will annually publish this policy. The policy may be publicized by the following means:

  • Inclusion in the student handbook,
  • Inclusion in the employee handbook
  • Inclusion in the registration materials
  • Inclusion on the school or school district’s web site.

Furthermore, a copy shall be made available to any person at the district’s central administrative office.

 

 

Approved/Revision
October 2007
July 2009
July 2012
July 2015
December 2016

 

dawn@iowaschoo… Wed, 02/26/2020 - 19:46

540E1 - Discrimination, Harrassment, and Bullying Complaint Form

540E1 - Discrimination, Harrassment, and Bullying Complaint Form

Name of complainant:________________________________________________________________________

 

Position of complainant:______________________________________________________________________

 

Date of complaint:___________________________________________________________________________

 

Name of alleged harasser:_____________________________________________________________________

 

Date and place of incident or incidents:__________________________________________________________

 

____________________________________________________________________________________________

 

Description of misconduct:_____________________________________________________________________

 

____________________________________________________________________________________________

 

____________________________________________________________________________________________

 

Name of witnesses (if any):_____________________________________________________________________

 

____________________________________________________________________________________________

 

____________________________________________________________________________________________

 

 

Evidence of harassment, i.e., letters, photos, etc. (attach evidence if possible):__________________________

 

____________________________________________________________________________________________

 

Any other information:__________________________________________________________________________

 

____________________________________________________________________________________________

 

____________________________________________________________________________________________

 

 

I agree that all of the information on this form is accurate and true to the best of my knowledge.

 

Signature:_____________________________________________________________________________________

 

Date:               /        /____

 

dawn@iowaschoo… Wed, 02/26/2020 - 19:52

540E2 - Witness Disclosure Form

540E2 - Witness Disclosure Form

Name of witness:____________________________________________________________

Position of witness:__________________________________________________________

Date of testimony, interview:___________________________________________________

Description of incident witnessed:______________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

 

____________________________________________________________________________

 

____________________________________________________________________________

____________________________________________________________________________

Any other information:

 

____________________________________________________________________________
 

____________________________________________________________________________

____________________________________________________________________________

 

____________________________________________________________________________

____________________________________________________________________________

 

____________________________________________________________________________

 

I agree that all of the information on this form is accurate and true to the best of my knowledge.

 

Signature:____________________________________________

 

Date_______________________________

 

dawn@iowaschoo… Wed, 02/26/2020 - 19:57

540R1 - Student-To-Student Harassment And Bullying Procedures

540R1 - Student-To-Student Harassment And Bullying Procedures

ANTI-BULLYING/ANTI-HARASSMENT INVESTIGATION PROCEDURES

The Carroll Community School District is committed to providing all students with a safe and civil school environment in which all members of the school community are treated with dignity and respect. Bullying and/or harassment of or by students, staff, and volunteers is against federal, state, and local policy and is not tolerated by the board. Bullying and/or harassing behavior can seriously disrupt the ability of school employees to maintain a safe and civil environment, and the ability of students to learn and succeed.

Therefore, it is the policy of the state and the school district that school employees, volunteers, and students shall not engage in bullying or harassing behavior in school, on school property, or at any school function or school-sponsored activity.

 

Definitions

For the purposes of this policy, the defined words shall have the following meaning:

  • “Electronic” means any communication involving the transmission of information by wire, radio, optic cable, electromagnetic, or other similar means. “Electronic” includes but is not limited to communication via electronic mail, internet-based communications, pager service, cell phones, and electronic text messaging.
  • “Harassment” and “bullying” shall mean any electronic, written, verbal, or physical act or conduct toward a student based on the individual’s actual or perceived age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status, or familial status, and which creates an objectively hostile school environment that meets one or more of the following conditions:
  1. Places the student in reasonable fear of harm to the student’s person or property.
  2. Has a substantial detrimental effect on the student’s physical or mental health.
  3. Has the effect of substantially interfering with a student’s academic performance.
  4. Has the effect of substantially interfering with the student’s ability to participate in or benefit from the services, activities, or privileges provided by a school.
  • “Trait or characteristic of the student” includes but is not limited to age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status, or familial status.
  • “Volunteer” means an individual who has regular, significant contact with students.

 

Filing a Complaint

A Complainant who wishes to avail himself/herself of this procedure may do so by filing a complaint with the superintendent or superintendent’s designee. An alternate will be designated in the event it is claimed that the superintendent or superintendent’s designee committed the alleged discrimination or some other conflict of interest exists. Complaints shall be filed within 15 of the event giving rise to the complaint or from the date the Complainant could reasonably become aware of such occurrence. The Complainant will state the nature of the complaint and the remedy requested. The Complainant shall receive assistance as needed.

School employees, volunteers, and students shall not engage in reprisal, retaliation, or false accusation against a victim, witness, or an individual who has reliable information about an act of bullying or harassment.

 

Investigation

The school district will promptly and reasonably investigate allegations of bullying or harassment. The superintendent or the superintendent’s designee (hereinafter “Investigator”) will be responsible for handling all complaints alleging bullying or harassment.

 

If the Complainant is under 18 years of age, the Investigator shall notify his or her parent(s)/guardian(s) that they may attend investigatory meetings in which the Complainant is involved. The complaint and identity of the Complainant, Respondent, or witnesses will only be disclosed as reasonably necessary in connection with the investigation or as required by law or policy. The investigation may include, but is not limited to the following:

  • A request for the Complainant to provide a written statement regarding the nature of the complaint;
  • A request for the individual named in the complaint (hereinafter “Respondent”) to provide a written statement;
  • A request for witnesses identified during the course of the investigation to provide a written statement; and
  • Review and collection of documentation or information deemed relevant to the investigation.

The Investigator shall consider the totality of circumstances presented in determining whether conduct objectively constitutes bullying or harassment. Upon completion of the investigation, the Investigator shall issue a report with respect to the findings.

 

Decision

If, after an investigation, a student is found to be in violation of the policy, the student shall be disciplined by appropriate measures, which may include suspension and expulsion. If after an investigation a school employee is found to be in violation of this policy, the employee shall be disciplined by appropriate measures, which may include termination. If after an investigation a school volunteer is found to be in violation of this policy, the volunteer shall be subject to appropriate measures, which may include exclusion from school grounds.

A school employee, volunteer, or student, or a student’s parent or guardian who promptly, reasonably, and in good faith reports an incident of bullying or harassment, in compliance with the procedures in the policy adopted pursuant to this section, to the appropriate school official designated by the school district, shall be immune from civil or criminal liability relating to such report and to participation in any administrative or judicial proceeding resulting from or relating to the report.

Individuals who knowingly file false bullying and/or harassment complaints and any person who gives false statements in an investigation may be subject to discipline by appropriate measures, as shall any person who is found to have retaliated against another in violation of this policy. Any student found to have retaliated in violation of this policy shall be subject to measures up to, and including, suspension and expulsion. Any school employee found to have retaliated in violation of this policy shall be subject to measures up to, and including, termination of employment. Any school volunteer found to have retaliated in violation of this policy shall be subject to measures up to, and including, exclusion from school grounds.

 

 

Approved/Revision
October 2007
July 2009
July 2012
July 2015
December 2016

 

dawn@iowaschoo… Wed, 02/26/2020 - 20:04

542 - Student Government

542 - Student Government

The student council provides for student activities, serves as a training experience for student leaders, promotes the common good, gives students a share in the management of the school, develops high ideals of personal conduct, acts as a clearinghouse for student activities, seeks to interest students in school district affairs and helps solve problems that may arise. Members of the council are student representatives who have direct access to the administration.

The principal/designee, in conjunction with the students and licensed employees, will set forth the guidelines for the student government elections, operations, and other elements of the government.

 

 

Date of Adoption/Revision:
July, 2003
July 2006
July 2010
September 2012
August 2015

 

dawn@iowaschoo… Wed, 02/26/2020 - 20:08

543 - Student Organizations

543 - Student Organizations

Secondary school student-initiated, non-curriculum-related groups and student curriculum-related groups, upon receiving permission from the principal/designee, may use school facilities for group meetings during non-instructional time.

Non-instructional time will mean any time before the first period of the day and after the last period of the day in which any student attends class. Meetings will not interfere with the orderly conduct of the education program or other school district operations. It is within the discretion of the principal/designee to determine whether the meetings will interfere with the orderly conduct of the education program or other school district operations. Activities relating to and part of the education program will have priority over the activities of another organization.

 

Curriculum-Related Organizations

It will also be the responsibility of the principal/designee to determine whether a student group is curriculum-related. One or more of the following questions will be answered affirmatively if the group is curriculum-related:

  • Is the subject matter of the group actually taught in a regularly offered course?
  • Will the subject matter of the group soon be taught in a regularly offered course?
  • Does the subject matter of the group concern the body of courses as a whole?
  • Is participation in the group required for a particular course?
  • Does participation in the group result in academic credit?

Secondary school curriculum-related student organizations may use the school district facilities for meetings and other purposes before and after the instructional school day. Employees are assigned to monitor approved meetings and may interact with curriculum-related organizations.

 

Non-curriculum-Related Organizations

Student-initiated, non-curriculum-related organizations are provided access to meeting space and school district facilities.

Only students may attend and participate in meetings of non-curriculum-related groups. Such attendance is strictly voluntary and student-initiated. As a means of determining whether a student's attendance is voluntary, the principal/designee may require parental consent for the student to attend the meetings.

Employees will be assigned to monitor approved meetings. Employees will not participate in the meeting or assist in planning, criticizing, or encouraging attendance. Only students may be involved in and attend the non-curriculum group's meetings.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2010
September 2012
August 2015

 

dawn@iowaschoo… Wed, 02/26/2020 - 20:09

544 - Student Publications

544 - Student Publications

Students may produce official school publications as part of the curriculum under the supervision of a faculty advisor and the principal/designee. Official school publications include material produced in the journalism, newspaper, yearbook or writing classes and distributed to the student body either free or for a fee.

Any expressions made by students in the exercise of free speech, including student expression in official school publications, is not an expression of official school policy. The district, the board, and the district employees or officials are not liable in any civil or criminal action for any student expression made or published by students, unless the district employees or officials have interfered with or altered the content of the student speech or expression. The liability, if any, is only to the extent of the interference or alteration of the speech or expression.

Official school publications are free from prior restraint by district employees or officials except as provided by law. A faculty advisor shall supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech. The production of official school publications shall be guided by the law and by the ethical standards adopted by professional associations or societies of journalism.

Persons, other than students, who believe they have been aggrieved by student expression in a student-produced official school publication, will follow the grievance procedure outlined in board policy 241. Students who believe their freedom of expression in a student-produced official school publication has been restricted will follow the grievance procedure outlined in board policy 525.

The superintendent is responsible for developing a student publications code. This code will include, but not be limited to, reasonable rules including time, place, and manner of restrictions. The superintendent will also be responsible for distributing this policy and the student publications code to the students and their parents/guardians.

 

 

Date of Adoption/Revision:
July 1979
August 1994
August 1997
August 2000
July 2003
July 2010
September 2012
August 2015

 

dawn@iowaschoo… Wed, 02/26/2020 - 20:12

544R1 - Student Publications Code

544R1 - Student Publications Code

A.  Official school publications defined.

An "official school publication" is material produced by students in the journalism, newspaper, yearbook or writing classes and distributed to students either free or for a fee.

 

B.  Expression in an official school publication.

  1. No student will express, publish or distribute in an official school publication material which is:
    a.  
    Obscene;
    b.  
    Libelous;
    c.  
    slanderous; or
    d.  
    encourages students to:
    1. commit unlawful acts;
    2. violate school rules;
    3. cause the material and substantial disruption of the orderly and efficient operation of the school or school activity;
    4. disrupt or interfere with the education program;
    5. interrupt the maintenance of a disciplined atmosphere; or
    6. infringe on the rights of others.
       
  2. Official school publications are produced under the supervision of a faculty advisor.

C.  Responsibilities of students.

  1. Students writing or editing official school publications will assign and edit the news, editorial, and feature contents of the official school publications subject to the limitations of the student publications code and the law.
     
  2. Students will strive to achieve professional standards of accuracy, fairness, objectivity, and thoroughness in each and every aspect of official school publications.
     
  3. Students will strive to achieve professional standards of grammar, usage, punctuation, and spelling for clarity and accuracy of official school publications.

D.  Responsibilities of faculty advisors.

Faculty advisors will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech.

 

E.  Liability.

Student expression in an official school publication will not be deemed to be an expression of the school district. The school district, the board, and the employees or officials are not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student expression. The liability, if any, is only to the extent of interference or alteration of the speech or expression.

 

F.  Appeal procedure.

 

  1. Students who believe they have been unreasonably restricted in their exercise of expression in an official student publication will seek review of the decision through the student grievance procedure, under board policy 525.
     
  2. Persons who believe they have been aggrieved by a student-produced official student publication will file their complaint through the citizen grievance procedure, under board policy 241.

 

G.  Time, place and manner of restrictions on official school publications.

  1. Official student publications may be distributed in a reasonable manner on or off school premises.
     
  2. Distribution in a reasonable manner will not encourage students to:
    a.  
    commit unlawful acts;
    b.  
    violate school rules;
    c.  
    cause the material and substantial disruption of the orderly and efficient operation of the school district or school activity;
    d.  
    disrupt or interfere with the education program;
    e.  
    interrupt the maintenance of a disciplined atmosphere; or
    f.  
    infringe on the rights of others.

 

 

Date of Adoption/Revision:
July 2006
July 2010
September 2012
August 2015

 

dawn@iowaschoo… Wed, 02/26/2020 - 20:14

545 - Social Events

545 - Social Events

All social events shall be under the control and supervision of licensed school personnel. Approval for an event shall be secured from the principal/athletic director or designee of the building involved and placed on the school calendar before any public announcement is made. Hours, behavior, and activities related to social events shall be reasonable and proper.

 

 

Date of Adoption/Revision:
July 1979
August 1994
August 1997
August 2000
July 2003
July 2006
July 2010
September 2012
August 2015

 

dawn@iowaschoo… Wed, 02/26/2020 - 20:18

546 - Attendance at Events Outside of School

546 - Attendance at Events Outside of School

Events in which students participate during school hours or as representatives of the district but at places outside of the school must be sponsored and supervised by licensed school personnel. Rules of behavior shall be the same as at any in-school activity or event.

The district has no control or responsibility for any school child when the child is in the custody and control of his parents/guardians or other agencies.

 

 

Date of Adoption/Revision:
July 1979

August 1994
August 1997
August 2000
July 2003
July 2006
July 2010
September 2012
August 2015

 

dawn@iowaschoo… Wed, 02/26/2020 - 20:20

547 - Student Work/Intern Program

547 - Student Work/Intern Program

Coordination of education programs with local businesses can benefit the school district community. When mutually acceptable arrangements can be made between a local business and the board, secondary students may work for a local business to obtain school credit.

Such programs must be compatible with the education program and have the approval of the board.

It shall be the responsibility of the superintendent and/or designee to pursue such arrangements with local businesses.

 

 

Date of Adoption/Revision:
September 2012
August 2015

 

dawn@iowaschoo… Wed, 02/26/2020 - 20:22

548 - Student Performances

548 - Student Performances

Students, as part of the education program, may participate in contests or other public and private events approved by the superintendent and/or designee that will be of benefit to the student and the education program. Performance at such events is a privilege.

Students, who perform at such events, serve as ambassadors of the school district and must conduct themselves in the same manner as required in the regular school day. Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures.

Students will be allowed to perform in these events only with proper permission and supervision and when the events do not disrupt the education program or other school district operations.

The events must be approved by the superintendent and/or designee unless it involves unusual travel and expense, in which case the board must approve of the performance.

The following guidelines should apply in reviewing whether student performances will be allowed:

  • Performances by student groups below the high school level should be allowed on a very limited basis;
  • All groups of students should have an opportunity to participate; and,
  • Extensive travel by one group of students should be discouraged.

It shall be within the discretion of the superintendent and/or designee to determine whether the event will benefit the education program and the participating students. Contests or other performances by students unapproved by the superintendent and/or designee shall be the responsibility of the parent/guardian and the student.

 

 

Date of Adoption/Revision:
September 2012

August 2015

 

dawn@iowaschoo… Wed, 02/26/2020 - 20:25

550 - Parent/Guardian-Teacher Conferences and Student Progress Reports

550 - Parent/Guardian-Teacher Conferences and Student Progress Reports

The board recognizes the following objectives or purposes of a system of reporting practices:

  1. To inform parents/guardians of the progress made by their students.
  2. To bring parents/guardians into closer understanding of the expectations of the school.
  3. To record for students their growth or achievement.
  4. To assist students in evaluating their growth or achievement.
  5. To assist the student, parent/guardian, and the school in working cooperatively for the welfare of the student.

Parent/Guardian-Teacher conferences shall be scheduled in grades kindergarten through high school a minimum of twice a school year. Grades are available for parents to view through Infinite Campus. Parents/Guardians of students doing unsatisfactory work will receive a progress report at the mid-point of each nine-week period.

All parent/guardian(s) of students who have received an unsatisfactory mid-term must be informed of the possibility of failure in a course not later than two weeks before the close of the semester. The teacher shall notify the student and the parent/guardian.

Reporting shall be done at nine-week intervals. At the end of each nine weeks the parent/guardian may view grades on Infinite Campus. Conferences between parent/guardian and teachers will be held at the request of parent/guardian or as the teacher or principal/designee deem advisable.

 

 

Date of Adoption/Revision:
July 1979

August 12, 1981
August 8, 1988
August 1996
July 1993
June 1999
June 2002
July 2003
July 2006
July 2010
September 2012
August 2015

 

dawn@iowaschoo… Wed, 02/26/2020 - 20:27

551 - Retention and Promotion

551 - Retention and Promotion

The district recognizes that not all students grow and develop at the same rate and that some students may need more time at a particular level.  Whenever a student at any grade level K-5 is not achieving up to expectation, the professional staff and parent/guardian shall consider retention.

Generally, retention is more appropriate at lower grade levels; however, retention in any grade through grade five is acceptable if done in the best interest of the student.  In all cases, parent/guardian(s) and staff should work together in reaching a decision.

In rare instances, it may be in a student’s best interest to promote or “skip” the student over a grade.  This should only be done after extensive evaluation and consultation with all concerned.

Retention and promotion shall be carried out according to rules and regulations set forth in this policy.

 

Date of Adoption/Revision:   
July 1983       
August 1988
July 1993
June 1999
August 1996
June 1999
June 2002
July 2003
July 2006
July 2010
September 2012
August 2015

 

dawn@iowaschoo… Wed, 02/26/2020 - 20:31

551R1 - Retention and Promotion K-4

551R1 - Retention and Promotion K-4

Following are rules and regulations which shall govern the procedures under which staff personnel concerned with retention and promotion shall operate:

A.  Criteria to be Considered:

  1. Academic Achievement
  2. Intellectual Ability
  3. Social Maturity
  4. Emotional Maturity
  5. Physical Development
  6. Chronological Age
  7. Language Development
  8. Attendance

B.  Procedures

  1. The classroom teacher will inform the principal/designee of his/her intent to discuss retention/promotion with parents/guardians before the parents/guardians are approached.
  2. The classroom teacher will hold a face-to-face conference with the parents/guardians to initiate the possibility of retention/promotion.
  3. If possible, initial discussions with parents/guardians regarding retention/promotion should take place during the first semester.
  4. The parents/guardians and teacher should consider the student’s attitude regarding retention/promotion before the final decision is made.
  5. Parents/guardians and staff should strive to make a final decision by the end of the third quarter, but in no case later than the last school day of the year.
  6. The classroom teacher, parents/guardians, and principal/designee shall reach a joint decision regarding retention/promotion of the student.  However, in the event of a disagreement, the parents/guardians shall have the final decision regarding retention since they have ultimate responsibility for their student’s education.
  7. Students shall not be retained more than one time during their school experience.
  8. The classroom teacher’s recommendation to retain a student shall be placed in writing in the student’s cumulative record regardless of the final decision.  This written record shall list the reasons for the recommendation.  This written recommendation will remain a part of the cumulative record but will not be a part of the permanent record.  The parents/guardians’ signature to indicate they have seen the written recommendation shall be incorporated into the record.

 

 

Date of Adoption/Revision:   
August 1983   
August 1993   
August 1996   
June 1999       
June 2002       
June 2003
July 2006
July 2010
September 2012
August 2015

 

dawn@iowaschoo… Wed, 02/26/2020 - 20:34

551R2 - Retention and Promotion 5-8

551R2 - Retention and Promotion 5-8

The following are rules and regulations which shall govern the procedures under which Carroll Middle School personnel concerned with retention and promotion shall operate:

 

A.  Criteria to be Considered:

  1. Academic Achievement
  2. Intellectual Ability
  3. Social Maturity
  4. Emotional Maturity
  5. Physical Development
  6. Chronological Age
  7. Language Development
  8. Attendance
  9. Failure to successfully complete the Summer Success Program.

          

B.  Procedures

 

  1. The Summer Success Program will be the first step in the retention procedure.  Students who fail to complete the Summer Success Program will be required to take the courses failed during the next school year.
  2. If more than 2 courses are failed after completing the Summer Success Program, a meeting to discuss full-grade retention will be held between the parent/guardians and the building principal/designee.
  3. The parent/guardians and the building principal/designee will reach a joint decision regarding retention of the student.  However, in the event of a disagreement, the parent/guardians shall have the final decision regarding the grade level placement of the students.  Students will be required to repeat coursework failed in the previous school year prior to being promoted to course work at the next grade level.  
  4. All 8th grade course work must be completed at a passing level before students can enroll in that subject area at Carroll High School.
  5. An outline of the Summer Success Program is attached.

 

Carroll Middle School
Summer Success Program

The Carroll Middle School Success Program is designed to provide academic success for all students.  This program has been designed to provide students additional opportunities to be successful in the academic arena.  It also provides an additional student accountability piece.  The program guidelines are outlined below.

  1. Any student who fails an academic course at the end of a quarter will be required to attend the Summer Success Program.
  2. The Summer Success Program will be held during the month of June.  The length of time students are assigned to this program will be determined by the number of courses failed, and the amount of work necessary to pass the class(es).
  3. If a student fails to attend or performs at an unsatisfactory level, he/she will be retained or required to retake the course(s) failed.
  4. If a student is required to retake a course, he/she would be permitted to return to grade level course work at the start of second semester if they are receiving a C- or above.

Date of Adoption/Revision:   
August 1999   
June 2002
July 2003
July 2006
July 2010
September 2012
August 2015

 

dawn@iowaschoo… Wed, 02/26/2020 - 20:37

552 - Honors and Awards

552 - Honors and Awards

Any regularly enrolled student may be considered for honors or awards awarded by the school. Qualifications for such awards shall be established by licensed school personnel who have been delegated the responsibility by the superintendent or the building principal/designee.

 

 

Date of Adoption/Revision:
July 1979

August 1994
August 1997
August 2000
July 2003
July 2006
July 2010
September 2012
August 2015

 

dawn@iowaschoo… Wed, 02/26/2020 - 20:40

553 - Testing Program

553 - Testing Program

A comprehensive testing program is established and maintained to evaluate the education program of the school district and to assist in providing guidance or counseling services to students and their families.

No student is required, as part of any applicable program, funded by the United States Department of Education, to submit to a survey, analysis or evaluation that reveals information concerning:

  • political affiliations or beliefs of the student or student’s parent/guardian:
  • mental or psychological problems of the student or the student's family;
  • sex behavior or attitudes;
  • illegal, antisocial, self-incriminating or demeaning behavior;
  • critical appraisals of other individuals with whom respondents have close family relationships;
  • legally recognized, privileged and analogous relationships, such as those of lawyers, physicians, and ministers;
  • religious practices, affiliations or beliefs of the student or student’s parent/guardian; or
  • income,(other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program), without prior consent of the student (if the student is an adult or emancipated minor), or in the case of an unemancipated minor, without the prior written consent of the parent.

It is the responsibility of the board to review and approve the evaluation and testing program.

 

 

Date of Adoption/Revision:   
July 2003       
July 2006       
September 2012
August 2015
June 2017

 

dawn@iowaschoo… Wed, 02/26/2020 - 20:42

554 - Early Graduation

554 - Early Graduation

Students will be required to complete the necessary coursework and graduate from high school at the end of grade twelve. Students may graduate prior to this time if they meet the minimum graduation requirements stated in the board Policy.

Students are required to give notice verbally of their intent to graduate early at spring registration. Verbal intent must be given by December 1 for mid-term graduation and by April 1 for graduation at the end of the junior year. Students must have the approval of the board and a recommendation by the superintendent and principal/designee to graduate early.

A students who graduates early will no longer be considered a student and will become an alumnus of the school district. However, the student who graduates early may participate in commencement exercises.

Students who graduate early may attend the next graduation. It will be the responsibility of the early graduates to check with the school, in advance, regarding:

  1. Picking up announcement package (ordered in the fall).
  2. Distribution of cap and gown.
  3. Graduation practice—(NOTE: All students must take part in the graduation practice in order to participate in the graduation ceremony unless excused by the principal/designee.)

 

 

Date of Adoption/Revision:
August 1998

July 2003
July 2006
July 2010
September 2012
August 2015

 

dawn@iowaschoo… Wed, 02/26/2020 - 20:44

555 - Commencement

555 - Commencement

Students who have met the requirements for graduation will be allowed to participate in the commencement activities provided they abide by the proceedings organized by the school district. It is the responsibility of the principal/designee to solicit input from each graduating class regarding the proceedings for their commencement.

Failure of a student to participate in commencement will not be a reason for withholding the student's final progress report or diploma certifying the student's completion of high school.

 

 

Date of Adoption/Revision:
July 2003
July 2006
July 2010
September 2012
August 2015

 

dawn@iowaschoo… Wed, 02/26/2020 - 20:45

556 - Parental and Family Engagement

556 - Parental and Family Engagement

Parent and family engagement is an important component in a student’s success in school.  The board encourages parents and families to become involved in their child’s education to ensure the child’s academic success. The board will:

  1. Involve parents and families in the development of the Title I plan, the process for school review of the plan and the process for improvement;
  2. Provide the coordination, technical assistance and other support necessary to assist and build the capacity of all participating schools in planning and implementing effective parent and family involvement activities to improve student academic achievement and school performance;
  3. To the extent feasible, coordinate and integrate parent and family engagement strategies under Title I with parent and family engagement strategies outlined in other relevant Federal, State, and local laws and programs.
  4. Conduct with the involvement of parents and family members, an annual evaluation of the content and effectiveness of the parent and family engagement policy in improving the academic quality of the school served including identifying barriers to greater participation by parents in Title I activities (with particular attention to low-income parents, Limited English Proficient (LEP) parents, parents of any racial or ethnic minority, parents with disabilities and parents with limited literacy);  
  5. Use the findings of the annual evaluation to design strategies for more effective parental and family involvement and to revise, as necessary, the parental and family involvement policies; and
  6. Involve parents and families in Title I activities. 

The board will review this policy annually. The superintendent is responsible for notifying parents and families of this policy annually or within a reasonable time after it has been amended during the school year. The superintendent may develop an administrative process or procedures to implement this policy. 

 

 

Date of Adoption/Revision: 
July 2003       
July 2006
July 2006
September 2012
August 2015
June 2017

 

Jen@iowaschool… Mon, 02/24/2020 - 12:14

556R1 - Parental and Family Engagement Building-Level Regulation

556R1 - Parental and Family Engagement Building-Level Regulation

To further the interests of student achievement, the superintendent will create necessary rules to engage parents and family members within the district in the following ways on a building-level basis:

  1. Policy Involvement:  The district will host an annual meeting and invite all parents to attend; and inform parents of their rights and the district’s requirements under Title I.  This meeting will also invite parents to become involved in the planning, review and improvement of a building policy and in developing the district plan.  The district will inform parents of: 
    • programs under this policy,
    • curriculum and assessment used for students,
    • the opportunity to meet with administration to participate in decisions related to their children’s education,
    • a description and explanation of curriculum used in the school forms of academic assessment used to measure student progress, and
    • achievement levels of the challenging state academic standards. 
  1. Accessibility:  Provide opportunities for informed participation of parents and family members in understandable formats and languages.  This includes participation by parents and family members who may have disabilities, limited English proficiency, and migratory children. Offer a flexible number of meetings during the day, evening and weekends to facilitate parent involvement.  The superintendent has discretion to allow schools to provide childcare for families of students during these meetings through Title I funds.
  1. High Student Academic Achievement:  Each school in the district will jointly develop with parents and family members a school-parent compact that outlines how parents, staff and students share responsibility for improving student academic achievement; and how a partnership will be built to achieve this.  The compact will describe the responsibility of the school to provide high quality curriculum and instruction, and the parents’ responsibility to support their children’s learning.  This will also address the importance of communication between schools and parents through parent teacher conferences, regular reports to parents on their children’s progress, and ensuring regular meaningful communication between family and school staff. 
  1. Building Capacity for Involvement: Each school within the district will include in their plan ways to achieve the following:
    • Assist parents and families to understand topics including academic standards and assessments and how to monitor student progress;
    • Provide materials and training to help parents work with students to improve achievement;
    • Educate teachers and staff in how to communicate with parents and build ties to foster academic success;
    • Coordinate and integrate other federal, state and local programs to support parents in more fully participating in students’ education;
    • Ensure information related to programs is sent to parents and families in understandable formats; and
    • Provide other reasonable support to encourage parental involvement
  1. Schools Operating a School wide Program:  Each school operating a school wide program under this policy shall:
    • Involve parents on a timely and ongoing basis in the planning, review and improvement of programs, including the parent and family engagement school policy drafting and review, and the joint development of the school wide program. 
    • If the school wide program plan is not satisfactory to the parents of the participating children, parent comments will be requested and submitted with the plan to the district.

 

Date of Adoption/Revision
December 2019

 

Jen@iowaschool… Mon, 02/24/2020 - 12:14

558 - Education Records Access

558 - Education Records Access

The board recognizes the importance of maintaining education records and preserving their confidentiality as provided by law.  Education records are kept confidential at collection, storage, disclosure, and destruction stages.  The board secretary is the custodian of education records.  Education records may be maintained in the central administration office or administrative office of the student's attendance center.  

For the purposes of this policy, the defined words have the following meaning: 

  • “Education Record” means those records that contain information directly related to a student and which are maintained by an education agency or institution or by a party acting for the agency or institution. 
  • “Eligible Student” means a student who has reached eighteen years or attends a postsecondary institution. Parents/Guardians of an eligible student are provided access to education records only with the written permission of the eligible student unless the eligible student is defined as a dependent by the Internal Revenue Code. In that case, the parents may be provided access without the written permission of the student.  

An education record may contain information on more than one student. Parents/Guardians will have the right to access the information relating to their student or to be informed of the information.  Eligible students will also have the right to access the information relating to themselves, or be informed of the information.

Parents/Guardians, eligible students, and other individuals authorized in accordance with law will have access to the student’s education records during regular business hours of the school district. Parents/guardians and eligible students will have a right to access the student's education records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made.  Parents/Guardians, other than parents of an an eligible student may be denied access to the student’s records if the school has a court order stating such or when the district has been advised under the appropriate laws that the parents may not access the student records.   Parents/Guardians, an eligible student or an authorized representative of the parents/guardians will have the right to access the student's education records prior to an Individualized Education Program (IEP) meeting or hearing.

Copies of education records will be provided if failure to do so would effectively prevent the parents/guardians or student from exercising the right to access the education  records.  Fees for copies of the records are waived if it would prevent the parents/guardians or eligible student from accessing the records.  A fee may not be charged to search or retrieve information from education records.

Upon the request of parents/guardians or an eligible student, the district will provide an explanation and interpretation of the education records and a list of the types and locations of education records collected, maintained or used by the District.

If the parents/guardians or an eligible student believes the information in the education record is inaccurate, misleading or violates the privacy of the student, the parents/guardians or an eligible student may request that the district amend the student records.  

Education records may be disclosed in limited circumstances without parental or eligible student's written permission.  When a disclosure is made without parental or eligible student’s written permission, it is disclosed on the condition that the education record will not be disclosed to a third party without the written permission of the parents/guardians or the eligible student.  This disclosure may be: 

  • to school officials within the district and AEA personnel whom the superintendent has determined to have a legitimate educational interest, including, but not limited to, board members, employees, school attorney, auditor, health professionals, and individuals serving official school committees; 
  • to officials of another school district in which the student wishes to enroll, provided the other school district notifies the parents/guardians the education records are being sent and the parents/guardians have an opportunity to receive a copy of the records and challenge the contents of the records unless the annual notification includes a provision that records will automatically be transferred to new school districts; 
  • to the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education or state and local educational authorities; 
  • in connection with a student’s application for or receipt of  financial aid
  • to organizations conducting educational studies for, or on behalf of, educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction, if such studies are conducted in such a manner as will not permit the personal identification of students and their parents by persons other than representatives of such organizations and such information will be destroyed when no longer needed for the purpose for which it was conducted 
  • to accrediting organizations;
  • to parents/guardians of a dependent student as defined in the Internal Revenue Code; 
  • to comply with a court order or judicially issued subpoena consistent with an interagency agreement between the district and juvenile justice agencies;
  • in connection with a health or safety emergency; or
  • as directory information
  • in additional instances as provided by law.

The superintendent will keep a list of the individuals and their positions who are authorized to view a special education student's education records without the permission of the parents/guardians or the eligible student.  Individuals not listed are not allowed access without parental or an eligible student's written permission.  This list must be current and available for public inspection and updated as changes occur.

The superintendent will also keep a list of individuals, agencies, and organizations which have requested or obtained access to a student's education records, the date access was given and their legitimate educational interest or purpose for which they were authorized to view the records.  The superintendent, however, does not need to keep a list of the parents/guardians, authorized educational employees, officers and agencies of the district who have accessed the student's education records.  This list for an education record may be accessed by the parents/guardians, the eligible student, and the custodian of education records.

Permanent education records, including a student's name, address, phone number, grades, attendance record, classes attended, grade level completed and year completed may be maintained without time limitation.  Permanent education records will be kept in a fire-safe vault or they may be maintained electronically with a secure backup file.

When personally identifiable information, other than permanent education records, is no longer needed to provide educational services to a special education student, the parents/guardians or eligible student are notified.  This notice is normally given after a student graduates or otherwise leaves the district.  If the parents/guardians or eligible student request that the personally identifiable information be destroyed, the district will destroy the records, except for permanent records.  Prior to the destruction of the records, the district must inform the parents/guardians or eligible student the records may be needed by the parents/guardians or eligible student for social security benefits or other purposes.  For purposes of policy, “no longer needed to provide educational services” means that a record is no longer relevant to the provision of instruction, support, or related services and it is no longer needed for accountability and audit purposes. At a minimum, a record needed for accountability and audit purposes must be retained for five years after completion of the activity for which funds were used. 

The district will cooperate with the juvenile justice system in sharing information contained in permanent student records regarding students who have become involved with the juvenile justice system.  The district will enter into an interagency agreement with the juvenile justice agencies involved.

The purpose of the agreement is to allow for the sharing of information prior to a student's adjudication in order to promote and collaborate between the district and the agencies to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully completing their education.

The district may share any information with the agencies contained in a student's permanent record which is directly related to the juvenile justice system's ability to effectively serve the student.  Prior to adjudication information contained in the permanent record may be disclosed by the district to the parties without parental consent or court order.  Information contained in a student's permanent record may be disclosed by the district to the agencies after adjudication only with parental consent or a court order.  Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student's family or coordinating the delivery of programs and services to the student or student's family.  Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student's parent, guardian or legal or actual custodian.

Confidential information shared between the district and the agencies will remain confidential and will not be shared with any other person, unless otherwise provided by law. The district may discontinue information sharing with an agency if the District determines that the agency has violated the intent or letter of the agreement.

Agencies will contact the principal/designee of the attendance center where the student is currently or was enrolled.  The principal/designee will then forward copies of the records within  a reasonable time following receipt of the request.

The district will provide training or instruction to employees about parents/guardians' and eligible students' rights under this policy.  Employees will also be informed about the procedures for carrying out this policy. It is the responsibility of the superintendent to annually notify parents/guardians and eligible students of the right to:

  • inspect and review the student's education records;  
  • seek amendment of the student’s education records that the parent or eligible student believes to be inaccurate, misleading, or otherwise in violation of the student’s privacy rights;
  • consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that the law authorizes disclosure without consent; and
  • file a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the law. 

The notice is given in a parents/guardians' or eligible student's native language.  Should the district collect personal information from students for the purposes of marketing or selling that information, the district will annually notify parents/guardians of such activity.

The notice will include a statement that the parents/guardians have a right to file a complaint alleging the district failed to comply with this policy.  Complaints are forwarded to Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, Washington, D.C. 20202-4605.

 

 

Date of Adoption/Revision:    
July 1979       
January 1988
July 1993
August 1996     
August 1997   
June 1999         
June 2002       
July 2003         
July 2006       
July 2010
September 2012
August 2015
June 2017       

 

dawn@iowaschoo… Wed, 02/26/2020 - 20:48

558E1 - Education Records Checklist

558E1 - Education Records Checklist

_______________________    __________________________________________________
              Date                                                                       Name of Student

 

AUTHORIZATION TO REVIEW RECORDS

RE:  Hearing regarding board suspension from school.

I certify that I am the parent or guardian of ____________________________________

And do hereby authorize the Carroll Community School District to permit _________________________ to view the school records of the above named student, 

including academic and disciplinary records.

                                                                        ___________________________________

                                                                        Signature of Parent or Guardian

 

____________________________________
                        Address

 

Note:  If student is 18 years of age or older, he/she may sign above in lieu of parent or guardian.

 

dawn@iowaschoo… Wed, 02/26/2020 - 20:51

558E2 - Request of Nonparent for examination of copies of education records

558E2 - Request of Nonparent for examination of copies of education records

The undersigned hereby requests permission to examine the Carroll Community School District's
official education records of:

____________________________________________________________________________
(Legal Name of Student)                                                                (Date of Birth)

 

The undersigned requests copies of the following official education records of the above student:

The undersigned certifies that they are (check one):

(a)  An official of another school system in which the student intends to enroll           (  )

(b)  An authorized representative of the Comptroller General of the United States     (  )

(c)  An authorized representative of the Secretary of the Secretary of
      he U.S. Department of Education or U.S. Attorney General                                  (  )

(d)  A state or local offical to whom such is specifically allowed to be reported
      disclosed.                                                                                                               (  )

(e)  A person connected with the student's application for, or receipt of, financial aid
      (SPECIFY DETAILS)                                                                                              (  )

(f)  Otherwise authorized by law  (SPECIFY DETAILS)                                               (  )

[(g)  A representative of a juvenile justice agency with which the School District
      has an interagency agreement.]                                                                            
(  )

 

The undersigned agrees that the information obtained will only be redisclosed consistent with state
or federal law law without the written permission of the parents of the student or the student if the student
is of majority age.

                                               _____________________________________________________________
                                                (Signature)                                                                          Date

                                               _____________________________________________________________
                                                 (Title)

                                               _____________________________________________________________
                                                 (Agency)

                                               _____________________________________________________________
                                                 Address

APPROVED:                          City:  _______________________  State:  _________  ZIP:  ____________
Signature:  ________________________________   Phone Number:  ____________________________
Title:_____________________________________
Dated:  ___________________________________

dawn@iowaschoo… Wed, 02/26/2020 - 20:53

558E5 - Request for Examination of Education Records

558E5 - Request for Examination of Education Records

To:  _________________________________  Address:  _____________________________________
        Board Secretary (Custodian)

The undersigned desires to examine the following official education records.

___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________

of  ____________________________________  _______________________  _________________
      Full Legal Name of Student                               Date of Birth                           Grade

___________________________________________________________________________________
Name of School

My relationship to the student is:
___________________________________________________________________________________

Check one:

_____  I do desire a copy of such records. I understand that a reasonable charge may be made for the copies.
_____  I do NOT desire a copy of such records.  

APPROVED:  ___________________ Parent's Signature:  _________________
Siganture:  _____________________                       Date:  _________________
Title:  _________________________                   Address:  _________________
Dated:  _______________________  City, State, Zip code: _________________
                                                                                               _________________

 

dawn@iowaschoo… Wed, 02/26/2020 - 21:15

558E6 - Notification of transfer of edcational records

558E6 - Notification of transfer of edcational records

To:  _________________________  Date:  ______________
      Parent/or Guardian

Street Address:  ____________________________
City/State________________   ZIP  _____________

Please be notified that copies of the Carroll Community School District's official education records concerning ______________________________, (full legal name of student) have been transferred to:

________________________________________________________________
School District Name                                      Address

upon the written statement that the student intends to enroll in said school system.

 

If you desire a copy of such records furnished, please check here _____ and return this form to the undersigned.  A reasonable charge will be made for the copies.

 

If you believe such records transferred are inaccurate, misleading or otherwise in violation of the privacy or other rights of the student, you have the right to a hearing to challenge the contents of such records.

 

_________________________________________
          (Name)

_________________________________________
          (Title)

 

dawn@iowaschoo… Wed, 02/26/2020 - 21:27

558E7 - Letter to Parent Regarding Receipt of a Subpoena

558E7 - Letter to Parent Regarding Receipt of a Subpoena

Dear (Parent/Guardian) :

This letter is to notify you that the Carroll Community School District has received a (subpoena or court order) requesting copies of your child's education records. The specific records requested are ________________________________________________________.

The school district has until (date on subpoena or court order) to deliver the documents to (requesting party on subpoena or court order). If you have any questions, please do not hesitate to contact me at (phone #).

Sincerely,
(Principal or Superintendent)

 

dawn@iowaschoo… Wed, 02/26/2020 - 21:30

558E8 - Juvenile Justice Agency Information Sharing Agreement

558E8 - Juvenile Justice Agency Information Sharing Agreement

Statement of Purpose: The purpose of this Agreement is to allow for the sharing of information among the School District and the Agencies prior to a student's adjudication in order to promote and collaborate to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully completing their education.

Identification of Agencies: This agreement is between Carroll Community School District (hereinafter "School District") and Juvenile Court Services (hereinafter "Agencies").

Statutory Authority: This agreement implements Iowa Code § 280.25 and is consistent with 34 C.F.R. 99.38.

Parameters of Information Exchange:

  1. The School District may share any information with the Agencies contained in a student's permanent record which is directly related to the juvenile justice system's ability to effectively serve the student.
  2. Prior to adjudication information contained in the permanent record may be disclosed by the school district to the Agencies without parental consent or court order.
  3. Information contained in a student's permanent record may be disclosed by the School District to the Agencies after adjudication only with parental consent or a court order.
  4. Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student's family or coordinating the delivery of programs and services to the student or student's family.
  5. Information shared under the agreement is not admissible in any court proceedings which take place prior to a disposition hearing, unless written consent is obtained from a student's parent, guardian, or legal or actual custodian.
  6. Information obtained by the school from other juvenile justice agencies may not be used as the basis for disciplinary action of the student.
  7. This agreement only governs a school district's ability to share information and the purposes for which that information can be used.  Other agencies are bound by their own respective confidentiality policies.

Records' Transmission: The individual requestin