BOARD POLICIES

POLICY MANUAL:

This site contains the official board policies for the board of directors of the Carroll Community School District. Policy development is a dynamic, ongoing process. New problems, issues, and needs give rise to the continuing need to develop new policies or to revise existing ones.

How To Use This Policy Manual
The Carroll Community School District operates according to policies established by its board of directors. The board develops policies after careful deliberation, and the school administration implements them through specific regulations and procedures. The board reviews and evaluates its policies and makes revisions as necessary.

The manual is organized according to a numeric codification system. There are nine major classifications bearing a numeric Series Code.

100    EDUCATION PHILOSOPHY
        200    BOARD OF DIRECTORS
        300    ADMINISTRATION
        400 PERSONNEL
500    STUDENT PERSONNEL
        600    EDUCATIONAL PROGRAM
        700    AUXILIARY SERVICES
        800    BUSINESS PROCEDURES
        900    COMMUNITY RELATIONS

How To Find A Policy
There are two ways to find a policy. The first is to click on "Board Policies" header to expand the list, and then navigate to a particular Series and then review the list of policies included under each Series. To view the policy, just click on the policy name in the menu on the left.

The second way to find a policy is to search for a policy number, keyword or phrase in the Search box in the upper right hand corner of this site. It will show results that may match your search word or phrase. Then click on an individual policy or item to review.

Inquiries
Inquires about the policies included in this manual may be directed to the board members or to the superintendent by telephone at (712) 792-8001 or by email at cberlau@carrolltigers.org or by writing the school district at Carroll Community School District, 1026 North Adams Street, Carroll, Iowa, 51401.

Jen@iowaschool… Thu, 09/19/2019 - 12:29

100 - LEGAL STATUS OF THE DISTRICT

Iowa law authorizes the creation of a Common Schools System. As part of this Common Schools System, this school district is a school corporation created and organized under Iowa law. This school district is known as the Carroll Community School District.

This school corporation is located in Carroll County, and its affairs are conducted by elected school officials, the Carroll Community School District Board of Directors. This school corporation has exclusive jurisdiction over school matters in the territory of the school district

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
October 2018
December 2019

admin@iowascho… Wed, 11/28/2012 - 16:04

101 - Educational Philosophy of the School

EDUCATIONAL PHILOSOPHY

Series 100

Policy Title: Educational Philosophy of the School District

Code No.: 101

As a school corporation of Iowa, the Carroll Community School District, acting through its board of directors, is dedicated to promoting an equal opportunity for a quality public education to its students. The board’s ability may be limited by the school 's ability and willingness to furnish financial support in cooperation with the students’ parent/guardian and school community. The board is also dedicated to providing the opportunity to develop a healthy, safe, social, intellectual, emotional, and physical self-concept in a learning environment that provides guidance to and encourages critical thinking in students for a lifetime.

The board endeavors, through the dedication of the school 's resources, to encourage students, who come to the school from a variety of backgrounds, to look forward to the time when they will have jobs, homes, families, and places in the school community; and to attain recognition as individuals. In order to achieve this goal, the board will seek highly qualified employees dedicated to development of their professional skills for the betterment of the education program and of the expertise for educational productivity.

Instruction and curriculum are the key elements of a public education. Critical thinking and problem solving skills that will assist the students' preparation for life are instructed as part of a sequentially coordinated curriculum. The school strives to prepare students for employment, to discover and nurture creative talent, and to prepare them to meet and cope with social change in an atmosphere conducive to learning.

The support and involvement of the home and the school community are essential to achieve educational excellence in the school. The school strives to maintain an active relationship with the home and the school community to create within the students an awareness of dignity and worth of the individual, civic responsibility, and respect for authority.

VISION

Carroll Community School District inspires excellence in learning

to prepare all students for success.

DISTRICT MISSION STATEMENT

Inspiring Learning and Excellence for All

CORE VALUES

Teaching → Learning every day

Inclusivity → Welcoming everyone

Growth → Improving ourselves

Excellence → Striving to be our academic best

Respect → Choosing kindness

Safety → Caring for each other

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

October 2018

December 2023

Jen@iowaschool… Tue, 10/29/2019 - 19:57

102 - Equal Educational Opportunity Policy

EDUCATIONAL PHILOSOPHY

Series 100

Policy Title: Equal Educational Opportunity Code No. 102

Pursuant to Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, section 504 of the Rehabilitation Act of 1973, and other applicable state and federal laws, the Carroll Community School District and its Board of Directors does not discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age, sexual orientation, gender identity, or genetic information (for employment) in any of its education programs, activities, or employment opportunities. Further, the board affirms the right of all students and staff to be treated with respect and to be protected from intimidation, discrimination, physical harm and harassment.

The board requires all persons, agencies, vendors, contractors and other persons and organizations doing business with or performing services for the school district to subscribe to all applicable federal and state laws, executive orders, rules and regulations pertaining to contract compliance and equal opportunity.

The District has adopted a grievance procedure for processing complaints of discrimination. The District has also adopted a Title IX grievance procedure specifically for processing reports and formal complaints of sex discrimination, including sexual harassment.

Date of Adoption/Revision:

July 2003

July 2006

July 2007

July 2009

July 2012

July 2015

March 2017

October 2018

September 2020

EDUCATIONAL PHILOSOPHY

Series 100

Policy Title: General Grievance Procedure

Code No. 102R1

It is the policy of the Carroll Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age, sexual orientation, gender identity, or genetic information (for employment) in its educational programs and its employment practices.

There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact Mrs. Crystal Boes, the Equity Coordinator (cboes@carrolltigers.org), 712-792-8040, 1026 North Adams Street, Carroll, Iowa, 51401. Formal complaints and informal reports of sex discrimination, including sexual harassment, will be referred to the Title IX Coordinator and will be governed by the provisions of Code No. 102.R2.

Students, parents of students, employees, and applicants for employment in the school district have the right to file a formal complaint alleging discrimination. The district has policies and procedures in place to identify and investigate complaints alleging discrimination. If appropriate, the district will take steps to prevent the recurrence of discrimination and to correct its discriminatory effects on the Complainant and others.

A Complainant making a complaint pursuant to this general grievance procedure may attempt to resolve the problem informally by discussing the matter with a building principal or a direct supervisor. However, the Complainant has the right to end the informal process at any time and pursue the formal grievance procedures outlined below. Use of the informal or formal grievance procedure is not a prerequisite to the pursuit of other remedies.

Filing a Complaint

A Complainant who wishes to avail himself/herself of this grievance procedure may do so by filing a complaint with the equity coordinator(s). An alternate will be designated in the event it is claimed that the equity coordinator or superintendent committed the alleged discrimination or some other conflict of interest exists. Complaints shall be filed within 180 days of the event giving rise to the complaint or from the date the Complainant could reasonably become aware of such occurrence. The Complainant will state the nature of the complaint and the remedy requested. The equity coordinator(s) shall assist the Complainant as needed.

Investigation

Within 15 working days, the equity coordinator will begin the investigation of the complaint or appoint a qualified person to undertake the investigation (hereinafter “equity coordinator”). If the Complainant is under 18 years of age, the equity coordinator shall notify his or her parent(s)/guardian(s) that they may attend investigatory meetings in which the Complainant is

involved. The complaint and identity of the Complainant, Respondent, or witnesses will only be disclosed as reasonably necessary in connection with the investigation or as required by law or policy. The investigation may include, but is not limited to the following:

A request for the Complainant to provide a written statement regarding the nature of the complaint;
A request for the individual named in the complaint to provide a written statement;
A request for witnesses identified during the course of the investigation to provide a written statement;
Interviews of the Complainant, Respondent, or witnesses;
An opportunity to present witnesses or other relevant information; and
Review and collection of documentation or information deemed relevant to the investigation.

Within 60 working days, the equity coordinator shall complete the investigation and issue a report with respect to the findings.

The equity coordinator shall notify the Complainant and Respondent of the decision within 5 working days of completing the written report. Notification shall be by U.S. mail, first class.

Decision and Appeal

The complaint is closed after the equity coordinator has issued the report, unless within 10 working days after receiving the decision, either party appeals the decision to the superintendent by making a written request detailing why he/she believes the decision should be reconsidered. The equity coordinator shall promptly forward all materials relative to the complaint and appeal to the superintendent. Within 30 working days, the superintendent shall affirm, reverse, amend the decision, or direct the equity coordinator to gather additional information. The superintendent shall notify the Complainant, Respondent, and the equity coordinator of the decision within 5 working days of the decision. Notification shall be by U.S. mail, first class.

The decision of the superintendent shall be final.

The decision of the superintendent in no way prejudices a party from seeking redress through state or federal agencies as provided by law.

This policy and procedures are to be used for complaints of discrimination, in lieu of any other general complaint policies or procedures that may be available.

If any of the stated timeframes cannot be met by the district, the district will notify the parties and pursue completion as promptly as possible.

Retaliation against any person, because the person has filed a complaint or assisted or participated in an investigation, is prohibited. Persons found to have engaged in retaliation shall be subject to discipline by appropriate measures.

Date of Adoption/Revision:

July, 2003

July 2006

July 2007

July 2009

July 2012

July 2015

March 2017

October 2018

December 2019

September 2020

EDUCATIONAL PHILOSOPHY

Series 100

Policy Title: Title IX Grievance Procedure

Code No. 102R2

I. REPORTING SEX DISCRIMINATION

Any person may report sex discrimination, including sexual harassment, to the Title IX Coordinator. A report may be made whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment. A report may be made in person, by mail, by telephone, by electronic mail, or by any other means that results in the Title IX Coordinator receiving the person’s verbal or written report. Such a report may be made at any time (including during non-business hours) by contacting the District’s Title IX Coordinator:

Ms. Crystal Boes

District Title IX Coordinator

Adams Elementary, 1026 N Adams St., Carroll, Iowa, 51401

712-792-8040

cboes@carrolltigers.org

The District, through its Title IX Coordinator, will respond promptly, reasonably, and equitably to all reports of sex discrimination, including sexual harassment, occurring in its educational programs or activities and against a person in the United States.

For purposes of this procedure, “complainant” is defined as an individual who is alleged to be the victim of conduct that could constitute sexual harassment, and the term “respondent” is defined as an individual who has been reported to be the perpetrator of conduct that could constitute sexual harassment.

For purposes of this procedure, “sexual harassment” means conduct on the basis of sex that involves:

A District employee conditioning District aid, benefits, or services on an individual’s participation in unwelcome sexual conduct;
Unwelcome conduct determined by a reasonable person to be so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the recipient's education program or activity; or
Sexual assault, dating violence, domestic violence, or stalking as defined by the statutes cited in 34 C.F.R. § 106.30.

For purposes of this procedure, “education program or activity” includes locations, events, or circumstances over which the District exercised substantial control over both the respondent and the context in which the sexual harassment occurs.

In response to any report of sex discrimination, the Title IX Coordinator will promptly contact the complainant to discuss the availability of supportive measures. Supportive measures are available with or without filing a formal complaint. The Title IX Coordinator will also consider the complainant’s wishes with respect to supportive measures, inform the complainant of the availability of supportive measures with or without the filing of a formal complaint, and explain to the complainant the process for filing a formal complaint.

II. SUPPORTIVE MEASURES

The range of supportive measures available to complainants and respondents may include:

counseling,
extensions of deadlines or other course-related adjustments,
modifications of work or class schedules,
campus escort services,
mutual restrictions on contact between the parties,
changes in work or housing locations,
leaves of absence,
increased security and monitoring of certain areas of the campus,
and other similar measures as deemed appropriate by the Title IX Coordinator after considering the wishes of complainant and the facts and circumstances of the complaint.

The District will maintain as confidential any supportive measures provided to the complainant or respondent, to the extent that maintaining such confidentiality would not impair the ability of the District to provide the supportive measures.

III. SANCTIONS

Disciplinary sanctions cannot be imposed against a respondent unless a formal complaint is filed, and the grievance procedure described below is completed. Possible disciplinary sanctions that may be implemented following a determination of responsibility include but are not limited to any of the disciplinary measures described in chapter 536 of these policies, up to and including expulsion.

IV. GRIEVANCE PROCESS FOR FORMAL COMPLAINTS OF SEXUAL HARASSMENT

Title IX Grievance Process Generally

The District will apply this Title IX Grievance process whenever a formal complaint of sexual harassment is filed with the Title IX Coordinator. A “formal complaint of sexual harassment” is any document filed by a person alleging to be victim of conduct that could constitute sexual harassment (“complainant”) or signed by the Title IX Coordinator. It does not need to be filed in paper form. It also does not need to be signed by the complainant, but it must indicate that the complainant is the person filing the complaint.

The grievance process is designed to restore or preserve a complainant’s and respondent’s equal access to the District’s education programs and activities. Remedies may include supportive measures for the complainant as well as disciplinary sanctions against the respondent.

In investigating and resolving formal complaints under this grievance process, the District will observe the following requirements:

The District shall evaluate all relevant evidence—including both inculpatory and exculpatory evidence. The District will not judge a person’s credibility based on their status as a complainant, respondent, or witness. Furthermore, the district will not require, allow, rely upon, or otherwise use questions or evidence that constitute, or seek disclosure of, information protected under a legally recognized privilege, unless the person holding such privilege has waived the privilege.

The Title IX Coordinator and any person designated as an investigator, initial decision-maker, appellate decision-maker, or informal resolution facilitator will promote an impartial investigation and adjudication, will not have a conflict of interest with any party to the complaint, and will not hold a bias for or against any party to the complaint. They will not rely on sex stereotypes in performing their duties under this procedure. These persons shall also be appropriately trained regarding this grievance procedure, necessary technology, and applicable laws and regulations.

The respondent to a formal complaint of sexual harassment is presumed not responsible for the alleged conduct until a determination regarding responsibility is made at the conclusion of the grievance process. The standard of proof for determining responsibility will be a preponderance of the evidence. This standard shall apply whether the respondent is a student or an employee.

The District has prescribed procedural deadlines throughout the grievance process in order to ensure the reasonably prompt resolution of a complaint, including reasonably prompt resolution of any appeal and any informal resolution procedures. However, the District may permit a temporary delay of the grievance process or the limited extension of these deadlines for good cause. Good cause may include considerations such as the absence of a party, a party’s advisor, or a witness; concurrent law enforcement activity; or the need for language assistance or accommodation of disabilities. A written request for a delay or extension of such deadlines may be submitted to the Title IX Coordinator by either party prior to the lapse of the applicable deadline. Whether to grant an extension of time is a discretionary decision of the Title IX Coordinator and is not a basis for appeal.

Notice of Allegations

Within five (5) days after receiving of a formal complaint, the District will provide a written Notice of Allegations to the parties who are known. In addition to other information required by law, the Notice of Allegations will include a description of this grievance process, including any informal resolution process; the names of the parties involved in the incident; a statement of the conduct allegedly constituting sexual harassment; and the date and location of the alleged incident, if known.

Administrative Dismissal

The District will dismiss a formal complaint if, at any time following the receipt of a formal complaint, the District determines that:

the conduct alleged would not constitute “sexual harassment” as defined by this policy even if proved,
the conduct alleged did not occur in the district’s educational program or activity,
the conduct alleged did not occur against a person in the United States,
the complainant notifies Title IX Coordinator in writing of desire to withdraw formal complaint,
the respondent is no longer enrolled or employed by the District, or
specific circumstances prevent the District from gathering evidence sufficient to reach a determination.

The District will promptly notify the parties of an administrative dismissal and the reason for the dismissal.

Informal Resolution

Some formal complaints may be resolved through an informal resolution process. If the parties agree to participate in an informal resolution process, the Title IX Coordinator work with parties to reach a mutually agreeable resolution without completing the full Title IX grievance procedure. The informal resolution process is voluntary process and may be attempted at any stage of this procedure prior to the issuance of a determination of responsibility. A party shall not be punished or disadvantaged in any way for declining to participate in an informal resolution process.

The manner of the informal resolution process will be determined on a case-by-case basis by the Title IX Coordinator, who will consider the suggestions of the parties. The informal resolution process may include but is not limited to a conference with the Title IX coordinator, or mediation facilitated by a trained third-party. Before an informal resolution process is commenced, the Title IX Coordinator will provide a written notice disclosing the manner of the informal resolution process, the effects of the process on the formal grievance procedure, and the rights of the parties to withdraw from the informal resolution process. The parties must then consent to the informal resolution process in writing.

At any time prior to agreeing to a resolution, any party has the right to withdraw from the informal resolution process and resume the grievance process with respect to the formal complaint.

Informal resolution is NOT available for formal complaints alleging an employee sexually harassed a student. Additionally, the District cannot facilitate an informal resolution between a complainant and respondent unless a formal complaint has been filed.

Investigation of the Complaint

It is the District’s duty to gather evidence sufficient to make a determination of responsibility with respect to each of the allegations described in the Notice of Allegations. The Title IX Coordinator or an impartial District employee designated by the Title IX Coordinator will perform the investigation, which may include interviewing the parties and other witnesses; obtaining documents, data, or other materials; and reviewing any other evidence related to the allegations of the formal complaint. The investigator will not access or consider a party’s medical or mental health records without written consent from the party or the party’s parent, as required by law. The parties will be allowed an equal opportunity to provide additional evidence to the investigator or refer the investigator to additional witnesses.

The District shall not prohibit the parties from discussing the allegations of the formal complaint or gathering and presenting additional evidence to the investigator. Furthermore, either party is entitled to the presence of an advisor—who may or may not be an attorney—during any investigative interview or other grievance proceeding for which the party’s attendance is invited or required. The party and their advisor will be provided written notice of the date, time, and location of any such proceeding and reasonable time to prepare to participate. However, the District may, at its discretion, limit equally for both parties the extent of the advisor’s participation.

Unless additional time for a full and fair investigation is deemed necessary by the Title IX Coordinator the investigator or granted to a party upon a showing of good cause, the District will strive to complete its investigation within sixty (60) days after receiving of a formal complaint. At the conclusion of the investigation, the District will provide both parties and any advisors a copy of all evidence gathered by the District that is directly related to the allegations in the formal complaint for inspection and review. The evidence may be provided to the parties in electronic or paper form. Both parties will be allowed ten (10) days to submit a written response to the evidence gathered. After considering any written responses, the investigator will provide the parties and their advisors with a written Investigative Report that fairly summarizes the relevant evidence.

The parties will be allowed an additional ten (10) days to submit a written response to the Investigative Report prior to any determination of responsibility. The District will also allow each party an opportunity to submit written, relevant questions that a party wants asked of any party or witness; provide each party with the answers; and allow for additional, limited follow-up questions from each party. Questions about a complainant’s sexual predisposition or prior sexual behavior are not allowed unless such questions are offered to prove that someone other than the respondent committed the conduct alleged by the complainant, or if the questions concern specific incidents of the complainant’s prior sexual behavior with respect to the respondent and are offered to prove consent.

Determination of Responsibility

The Title IX Coordinator will designate a decision-maker to review the Investigative Report as well as any written responses, questions, and answers submitted with regard to the Investigative Report. The decision-maker must be a different person than the Title IX Coordinator and the investigator. The Title IX Coordinator shall designate any individuals who have received appropriate training as the decision-maker for all Title IX grievances.

The decision-maker will issue a reasonably prompt written determination of responsibility regarding the allegations listed in the Notice of Allegations, which will include all information required by law. This determination will be based on the Investigative Report and any responses, questions, and answers submitted. The written determination will be provided simultaneously to both parties. The Title IX Coordinator will be responsible for effective implementation of any remedies imposed by the decision-maker.

Appeals

Either party may appeal a determination regarding responsibility or the administrative dismissal of a formal complaint by filing a written request for appeal with the Title IX Coordinator within five (5) days after receiving notice of the determination or dismissal. The request must state the basis for the appeal, which must be one of the following grounds:

Procedural irregularity that affected the outcome of the matter;
New evidence that was not reasonably available at the time the determination regarding responsibility or dismissal was made, that could affect the outcome of the matter;
The Title IX Coordinator, investigator, or decision-maker had a conflict of interest or bias that affected the outcome of the matter.

An appeal that is not based on one of the foregoing grounds will be administratively dismissed. Likewise, an untimely appeal will be administratively dismissed unless there is good cause for the filing delay. Whether good cause exists is in the discretion of the Title IX Coordinator.

The Title IX Coordinator will notify the other party in writing that an appeal has been filed and will designate an appellate decision-maker to decide the appeal who must not be the complaint investigator, the Title IX Coordinator, or the same person who reached the determination regarding responsibility or dismissal below. The Title IX Coordinator shall designate any individuals who have received appropriate training as the appellate decision-maker for all Title IX grievances.

Both parties will be allowed ten (10) days following the notice of appeal to submit a written statement to the appellate decision-maker supporting or opposing the outcome below. The appellate decision-maker will consider these statements as well as the Investigative Report and any questions, and answers submitted to the initial decision-maker. The appellate decision-maker will then issue a written decision describing the result of the appeal and the rationale in a reasonably prompt manner. The decision will be provided to the parties simultaneously.

V. RECORDKEEPING AND CONFIDENTIALITY

For a period of seven (7) years, the District will retain the records of each sexual harassment investigation, including any written initial or appellate determination; any documentation regarding any disciplinary sanctions or remedies imposed; and any informal resolution and the result thereof. The District will also retain all materials used to train the District personnel involved in administering this grievance procedure. The District will also retain for a period of seven (7) years records of any actions, including supportive measures, taken in response to a report of sexual harassment that is not filed as a formal complaint.

The District will keep confidential the identity of any individual who has made a report or complaint of sexual harassment, any individual who has been reported for sexual harassment, any respondent, and any witness, except as necessary to carry out this grievance procedure and to satisfy the District’s duties under the Family Educational Rights and Privacy Act (FERPA) or any other applicable law.

VI. RETALIATION

Intimidating, threatening, coercing, discriminating, or otherwise retaliating against any individual because they have made a report or complaint, testified, assisted, or participated or refused to participate in an investigation, proceeding, or hearing under this policy is prohibited.

Reference: 34 C.F.R. Part 106

Adopted: September 2020

EDUCATIONAL PHILOSOPHY

Series 100

Policy Title: Section 504 Notice of Nondiscrimination

Code No.: 102E1

Students, parents, employees and others doing business with or performing services for the Carroll Community School District are hereby notified that this school district does not discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age, sexual orientation, gender identity, or genetic information (for employment) in any of its education programs, activities, or employment opportunities, pursuant to Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and other applicable state and federal laws. This prohibition on discrimination applies to admission and employment.

The District has adopted grievance procedures for processing and resolving formal and informal Title IX sex discrimination and sexual harassment complaints and other discrimination complaints. Inquiries regarding sex discrimination pursuant to Title IX of the District’s nondiscrimination policy may be directed to the District’s Title IX Coordinator: Ms. Crystal Boes (cboes@carrolltigers.org); Adams Elementary, 1026 N Adams St., Carroll, Iowa, 51401; 712-792-8040; other grievances or complaints related to the District’s nondiscrimination policy may be directed to the District’s Equity Coordinator, Ms. Crystal Boes (cboes@carrolltigers.org); Adams Elementary, 1026 N Adams St., Carroll, Iowa, 51401; 712-792-8040.

Inquiries related to sex discrimination pursuant to Title IX may also be referred to U.S. Department of Education (attn. Assistant Secretary, Office for Civil Rights; 400 Maryland Avenue Southwest, Washington, DC 20202; 800-421-3481; OCR@ed.gov). Inquires related to other grievances or complaints may be directed to the Director of the Office for Civil Rights U.S. Department of Education, Citigroup Center, 500 W. Madison Street, Suite 1475, Chicago, IL 60661-7204, Telephone: (312) 730-1560 Facsimile: (312) 730-1576, Email: OCR.Chicago@ed.gov)

Date of Adoption/Revision

July 2007

July 2009

July 2012

July 2015

March 2017

October 2018

December 2019

September 2020

Policy Title: Grievance Form for Complaints of Discrimination (Non-Title-IX)

Code No.: 102E2

I, , am filing this grievance because

(Attach additional sheets if necessary)

Describe incident or occurrence as accurately as possible:

(Attach additional sheets if necessary)

Signature

Address

Phone Number

If student, name		Grade Level

Attendance center

(Note: This form may but need not be used to file a formal complaint of sexual harassment with the Title IX Coordinator.)

Date of Adoption/Revision:

July 2007

July 2009 July 2012 July 2015

March 2017

October 2018

December 2019

September 2020

Code No. 102E3

GRIEVANCE DOCUMENTATION

Name of Individual Alleging Discrimination or Non-Compliance

Name

Grievance Date

State the nature of the complaint and the remedy requested.

Indicate Principal's or Supervisor's response or action to above complaint.

Signature of Principal or Supervisor

(Note: This form may but need not be used to file a formal complaint of sexual harassment with the Title IX Coordinator.)

Date of Adoption/Revision:

July 2007

July 2009

July 2012

July 2015

March 2017

October 2018

December 2019

September 2020

Jen@iowaschool… Tue, 10/29/2019 - 20:01

102E1 - Section 504 Notice of Nondiscrimination

EDUCATIONAL PHILOSOPHY

Series 100

Policy Title: Section 504 Notice of Nondiscrimination

Code No.: 102E1

The District has adopted grievance procedures for processing and resolving formal and informal Title IX sex discrimination and sexual harassment complaints and other discrimination complaints. Inquiries regarding sex discrimination pursuant to Title IX of the District’s nondiscrimination policy may be directed to the District’s Title IX Coordinator: Ms. Amy Collison (acollison@carrolltigers.org) Adams Elementary, 1026 N Adams St., Carroll, Iowa, 51401; 712-792-8040; other grievances or complaints related to the District’s nondiscrimination policy may be directed to the District’s Equity Coordinator, Ms. Amy Collison (acollison@carrolltigers.org) Adams Elementary, 1026 N Adams St., Carroll, Iowa, 51401; 712-792-8040.

Date of Adoption/Review/Revision

July 2007

July 2009

July 2012

July 2015

March 2017

October 2018

December 2019

September 2020

May 2024

Jen@iowaschool… Tue, 10/29/2019 - 20:08

102R1 - Grievance Procedure

EDUCATIONAL PHILOSOPHY

Series 100

Policy Title: General Grievance Procedure

Code No. 102R1

There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact, Ms. Amy Collison, the Equity Coordinator (acollison@carrolltigers.org), 712-792-8040, 1026 North Adams Street, Carroll, Iowa, 51401. Formal complaints and informal reports of sex discrimination, including sexual harassment, will be referred to the Title IX Coordinator and will be governed by the provisions of Code No. 102.R2.

Students, parents of students, employees, and applicants for employment in the school district have the right to file a formal complaint alleging discrimination. The District has policies and procedures in place to identify and investigate complaints alleging discrimination. If appropriate, the district will take steps to prevent the recurrence of discrimination and to correct its discriminatory effects on the Complainant and others.

Filing a Complaint

Investigation

A request for the Complainant to provide a written statement regarding the nature of the complaint;
A request for the individual named in the complaint to provide a written statement;
A request for witnesses identified during the course of the investigation to provide a written statement;
Interviews of the Complainant, Respondent, or witnesses;
An opportunity to present witnesses or other relevant information; and
Review and collection of documentation or information deemed relevant to the investigation.

Within 60 working days, the equity coordinator shall complete the investigation and issue a report with respect to the findings.

The equity coordinator shall notify the Complainant and Respondent of the decision within 5 working days of completing the written report. Notification shall be by U.S. mail, first class.

Decision and Appeal

The decision of the superintendent shall be final.

The decision of the superintendent in no way prejudices a party from seeking redress through state or federal agencies as provided by law.

102R1 General Grievance Procedure 6/11/24 8:16 AM Pg. 2

This policy and procedures are to be used for complaints of discrimination, in lieu of any other general complaint policies or procedures that may be available.

If any of the stated timeframes cannot be met by the district, the district will notify the parties and pursue completion as promptly as possible.

Date of Adoption/Review/Revision:

July, 2003

July 2006

July 2007

July 2009

July 2012

July 2015

March 2017

October 2018

December 2019

September 2020

May 2024

Jen@iowaschool… Tue, 10/29/2019 - 20:02

102R2 Title IX Grievance Procedure

EDUCATIONAL PHILOSOPHY

Series 100

Policy Title: Title IX Grievance Procedure

Code No. 102R2

I. REPORTING SEX DISCRIMINATION

Ms. Amy Collison

District Title IX Coordinator

Adams Elementary, 1026 N Adams St., Carroll, Iowa, 51401

712-792-8040

acollison@carrolltigers.org

For purposes of this procedure, “sexual harassment” means conduct on the basis of sex that involves:

A District employee conditioning District aid, benefits, or services on an individual’s participation in unwelcome sexual conduct;
Unwelcome conduct determined by a reasonable person to be so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the recipient's education program or activity; or
Sexual assault, dating violence, domestic violence, or stalking as defined by the statutes cited in 34 C.F.R. § 106.30.

For purposes of this procedure, “education program or activity” includes locations, events, or circumstances over which the district exercised substantial control over both the respondent and the context in which the sexual harassment occurs.

II. SUPPORTIVE MEASURES

The range of supportive measures available to complainants and respondents may include:

counseling,
extensions of deadlines or other course-related adjustments,
modifications of work or class schedules,
campus escort services,
mutual restrictions on contact between the parties,
changes in work or housing locations,
leaves of absence,
increased security and monitoring of certain areas of the campus,
and other similar measures as deemed appropriate by the Title IX Coordinator after considering the wishes of complainant and the facts and circumstances of the complaint.

III. SANCTIONS

IV. GRIEVANCE PROCESS FOR FORMAL COMPLAINTS OF SEXUAL HARASSMENT

Title IX Grievance Process Generally

In investigating and resolving formal complaints under this grievance process, the District will observe the following requirements:

The District shall evaluate all relevant evidence—including both inculpatory and exculpatory evidence. The District will not judge a person’s credibility based on their status as a complainant, respondent, or witness. Furthermore, the district will not require, allow, rely upon, or otherwise use questions or evidence that constitute, or seek disclosure of, information protected under a legally recognized privilege, unless the person holding such privilege has waived the privilege.

The Title IX Coordinator and any person designated as an investigator, initial decision-maker, appellate decision-maker, or informal resolution facilitator will promote an impartial investigation and adjudication, will not have a conflict of interest with any party to the complaint, and will not hold a bias for or against any party to the complaint. They will not rely on sex stereotypes in performing their duties under this procedure. These persons shall also be appropriately trained regarding this grievance procedure, necessary technology, and applicable laws and regulations.

The respondent to a formal complaint of sexual harassment is presumed not responsible for the alleged conduct until a determination regarding responsibility is made at the conclusion of the grievance process. The standard of proof for determining responsibility will be a preponderance of the evidence. This standard shall apply whether the respondent is a student or an employee.

The district has prescribed procedural deadlines throughout the grievance process in order to ensure the reasonably prompt resolution of a complaint, including reasonably prompt resolution of any appeal and any informal resolution procedures. However, the district may permit a temporary delay of the grievance process or the limited extension of these deadlines for good cause. Good cause may include considerations such as the absence of a party, a party’s advisor, or a witness; concurrent law enforcement activity; or the need for language assistance or accommodation of disabilities. A written request for a delay or extension of such deadlines may be submitted to the Title IX Coordinator by either party prior to the lapse of the applicable deadline. Whether to grant an extension of time is a discretionary decision of the Title IX Coordinator and is not a basis for appeal.

Notice of Allegations

Administrative Dismissal

The District will dismiss a formal complaint if, at any time following the receipt of a formal complaint, the District determines that:

the conduct alleged would not constitute “sexual harassment” as defined by this policy even if proved,
the conduct alleged did not occur in the district’s educational program or activity,
the conduct alleged did not occur against a person in the United States,
the complainant notifies Title IX Coordinator in writing of desire to withdraw formal complaint,
the respondent is no longer enrolled or employed by the District, or
specific circumstances prevent the District from gathering evidence sufficient to reach a determination.

The District will promptly notify the parties of an administrative dismissal and the reason for the dismissal.

Informal Resolution

At any time prior to agreeing to a resolution, any party has the right to withdraw from the informal resolution process and resume the grievance process with respect to the formal complaint.

Investigation of the Complaint

Determination of Responsibility

Appeals

Procedural irregularity that affected the outcome of the matter;
New evidence that was not reasonably available at the time the determination regarding responsibility or dismissal was made, that could affect the outcome of the matter;
The Title IX Coordinator, investigator, or decision-maker had a conflict of interest or bias that affected the outcome of the matter.

V. RECORDKEEPING AND CONFIDENTIALITY

VI. RETALIATION

Date of Adoption/Review/Revision

September 2020

May 2024

mkohorst@carro… Fri, 10/02/2020 - 07:21

103 - Long Range Goals Needs Assessment

Policy Title: Long-Range Goals Needs Assessment Code No. 103

Long-range goals enables the school district to analyze assessment data, get feedback from the community about its expectation for students and determine how well students are meeting student learning goals. The board will conduct ongoing and in-depth needs assessments, soliciting information from business, labor, industry, higher education and community members regarding their expectations for adequate student preparation.

In conjunction with the in-depth needs assessments of the school district, the board will authorize the appointment of a school improvement committee, representing administrators, employees, parents/guardians, students and community members, to make recommendations and assist the board in determining the priorities of the school district in addition to the basic skills areas of the education program.

The Carroll Community School District will periodically review curriculum with assistance from all CCSD students, parents/guardians, teachers, and community members. The curriculum cycle and review process will be affirmed by the School Improvement Advisory Committee (SIAC) each school year.

It is the responsibility of the superintendent to ensure the school district community is informed of students' progress on state and locally determined indicators. The superintendent will report annually to the board about the means used to keep the community informed.

As a result of the board and committee's work, the board will determine major educational needs and rank them in priority order; develop long-range goals and plans to meet the educational needs, establish and implement short-range and intermediate-range plans to meet the goals and to attain the desired levels of student performance; evaluate progress toward meeting the goals and maintain a record of progress under the plan that includes reports of student performance and results of school improvement projects; and annually report the school district's progress made under the plan to the committee, community and Iowa Department of Education.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

October 2018

May 2024

August 2024

Jen@iowaschool… Tue, 10/29/2019 - 20:10

103R1 - Long-Range Goals Needs Assessment Regulation

Policy Title: Long-Range Goals Needs Assessment Regulation

Code No. 103R1

Carroll Community School District has developed a process for long-range goals. The process has included three items:

Provisions for collecting, analyzing and reporting information derived from local, state and national sources
Provisions for reviewing information acquired on the following:
- state indicators and other locally determined indicators
- locally established student learning goals
- specific data collection required by state and federal programs
Provisions for collecting and analyzing assessment data on the following:
- state indicators
- locally determined indicators
- locally established student learning goals

Date of Adoption/Review/Revision:

July, 2006

July 2009

July 2012

July 2015

October 2018

June 2024

August 2024

Jen@iowaschool… Tue, 10/29/2019 - 20:12

104 - Anti-Bullying/Anti Harrassment

EDUCATIONAL PHILOSOPHY

Series 100

Policy Title: Anti-Bullying/Anti-Harassment Policy

Code No. 104

The Carroll Community School District is committed to providing all students, employees, and volunteers with a safe and civil school environment in which all members of the school community are treated with dignity and respect.

Bullying and/or harassing behavior can seriously disrupt the ability of school employees to maintain a safe and civil environment, and the ability of students to learn and succeed.

Bullying and/or harassment of or by students, employees, and volunteers may be against federal, state, and local policy and is not tolerated by the board.

Accordingly, school employees, volunteers, and students shall not engage in bullying or harassing behavior while on school property, while on school-owned or school-operated vehicles, while attending or participating in school-sponsored or sanctioned activities, and while away from school grounds if the conduct materially interferes with the orderly operation of the educational environment or is likely to do so.

Complaints may be filed with the superintendent or superintendent’s designee pursuant to the regulation accompanying this policy. The superintendent is responsible for implementation of this policy and all accompanying procedures. Complaints will be investigated within a reasonable time frame. Within 24 hours of receiving a report that a student may have been the victim of conduct that constitutes bullying and/or harassment, the district will notify the parent or guardian of the student.

If as a result of viewing surveillance system data or based on a report from a school district employee, the district determines that a student has suffered bullying or harassment by another student enrolled in the district; a parent or guardian of the student may enroll the student in another attendance center within the district that offers classes at the student's grade level, subject to the requirements and limitations established in Iowa law related to this topic.

Retaliation Prohibited

Retaliation against any person, because the person has filed a bullying or harassment complaint or assisted or participated in a harassment investigation or proceeding, is also prohibited. Individuals who knowingly file false bullying or harassment complaints and any person who gives false statements in an investigation may be subject to discipline by appropriate measures.

Any student found to have violated or retaliated in violation of this policy shall be subject to measures up to, and including, suspension and expulsion. Any school employee found to have violated or retaliated in violation of this policy shall be subject to measures up to, and including, termination of employment. Any school volunteer found to have violated or retaliated in violation of this policy shall be subject to measures up to, and including, removal from service and exclusion from school grounds.

Student Bullying and Harassment

When looking at the totality of the circumstances, harassment and bullying mean any electronic, written, verbal, or physical act or conduct toward a student which is based on any actual or perceived trait or characteristic of the student and which creates an objectively hostile school environment that meets one or more of the following conditions:

Places the student in reasonable fear of harm to the student’s person or property;
Has a substantially detrimental effect on the student’s physical or mental health;
Has the effect of substantially interfering with the student’s academic performance, or;
Has the effect of substantially interfering with the student’s ability to participate in or benefit from the services, activities, or privileges provided by a school.

“Electronic” means any communication involving the transmission of information by wire, radio, optical cable, electromagnetic, or other similar means. “Electronic” includes but is not limited to communication via electronic mail, internet-based communications, social media, pager service, cell phones, electronic text messaging or similar technologies.

Harassment and bullying may include, but are not limited to, the following behaviors and circumstances:

1. Verbal, nonverbal, physical or written harassment, bullying, hazing, or other victimization that have the purpose or effect of causing injury, discomfort, fear, or suffering to the victim,

2. Repeated remarks of a demeaning nature that have the purpose or effect of causing injury, discomfort, fear, or suffering to the victim;

3. Implied or explicit threats concerning one’s grades, achievement, property, etc. that have the purpose or effect of causing injury, discomfort, fear or suffering to the victim;

4. Demeaning jokes, stories, or activities directed at the student that have the purpose or effect of causing injury, discomfort, fear or suffering to the victim; and/or

5. Unreasonable interference with a student’s performance or creating of an intimidating, offensive, or hostile learning environment.

6. Conduct including but not limited to “sexual harassment” as defined under Code No. 102.R2 (bullying may also include harassment on the basis of sex that does not constitute “sexual harassment” under Code No. 102.R2)

In situations between students and school officials, faculty, staff, or volunteers who have direct contact with students, bullying and harassment may also include the following behaviors:

1. Requiring that a student submit to bullying or harassment by another student, either explicitly or implicitly, as a term or condition of the targeted student’s education or participation in school programs or activities; and/or,

2. Requiring submission to or rejection of such conduct as a basis for decisions affecting the student.

This policy is in effect while students or employees are on property within the jurisdiction of the board; while on school-owned or school-operated vehicles; while attending or engaged in school sponsored activities; and while away from school grounds if the misconduct directly affects the good order, efficient management and welfare of the school or school district.

A student (or adult on student’s behalf) who believes he/she has suffered bullying and/or harassment will report such matters to school district personnel. The information will be given to the designated building investigator(s) as outlined in board policy and procedures. Complaints alleging acts of intentional physical or sexual abuse by school employees, including inappropriate sexual behavior toward students, should be reported to the Level I Investigator as outlined in board policy and procedures. Formal complaints and informal reports regarding sex discrimination, including sexual harassment, will be subject to the Title IX grievance process (see the Title IX Grievance Procedure regulation).

Any person who promptly, reasonably, and in good faith reports an incident of bullying or harassment under this policy to school district personnel, shall be immune from civil or criminal liability relating to such report and to the person’s participation in any administrative, judicial, or other proceeding relating to the report. Individuals who knowingly file a false complaint may be subject to appropriate disciplinary action.

Employee Harassment

Harassment of employees means any unwelcome conduct toward an employee which is based on the employee’s membership in a protected class and which creates an objectively hostile work environment. It can include sexual harassment or other forms of harassment.

Sexual Harassment: For purposes of this policy, sexual harassment consists of unwelcome and unsolicited sexual advances, requests for sexual favors, sexually motivated physical conduct, or other verbal, physical, or written conduct or communication of a sexual nature when:

submission to that conduct or communication by an individual is made a term or condition, either explicitly or implicitly, of obtaining or retaining employment;
submission to or rejection of that conduct or communication by an individual is used as a factor in decisions affecting the individual’s employment; or
that conduct or communication has the purpose or effect of substantially or unreasonably interfering with an individual’s employment or education, or creating an intimidating, hostile or offensive employment environment.

Examples of conduct that may constitute sexual harassment may include, but are not limited to:

unwelcome verbal harassment or abuse, or unwelcome written harassment or abuse, including through the Internet or e-mail;
unwelcome sexual advances or pressure for sexual activity;
unwelcome, sexually motivated or inappropriate patting, pinching, or physical contact, other than necessary restraint of students by teachers, administrators or other school personnel to avoid physical harm to persons or property;
unwelcome sexual behavior or words, including demands for sexual favors, accompanied by implied or overt threats concerning an individual’s employment status or implied or overt promises of preferential treatment with regard to an individual’s employment status;
unwelcome behavior or words directed at an individual because of gender;
coercing, forcing or attempting to coerce or force the touching of anyone’s intimate parts;
coercing, forcing or attempting to coerce or force sexual intercourse or a sexual act on another;
threatening to force or coerce sexual acts, including the touching of intimate parts or intercourse, on another;
graffiti of a sexually offensive nature;
sexual gestures or jokes; or
spreading rumors about or rating other individuals as to sexual activity or performance.

Conduct constituting sexual harassment under this policy may or may not constitute sexual harassment for employee complaints investigated under Code No. 102.R2. All complaints of sexual harassment will be referred to the Title IX Coordinator.

Harassment: Other forms of harassment consist of physical, verbal, or written conduct relating to an individual’s age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information when the conduct:

has the purpose or effect of creating an intimidating, hostile or offensive employment environment;
has the purpose or effect of substantially or unreasonably interfering with an individual’s employment performance; or
otherwise adversely affects an individual’s employment opportunities.

Examples of conduct that may constitute harassment based on age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information include, but are not limited to:

threatening or intimidating conduct directed at others because of age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information, including through the Internet or e-mail;
slurs, negative stereotypes and hostile acts based on age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information;
graffiti containing offensive language that is derogatory to others because of their age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information;
written or graphic material containing comments or stereotypes which is posted or circulated (including through e-mail or the Internet) and which is aimed at degrading individuals because of age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information; or
a physical act of aggression or assault upon another because of, or in a manner reasonably related to, the individual’s age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information.

Publication of Policy

The board will annually publish this policy. The policy may be publicized by the following means:

Inclusion in the student handbook
Inclusion in the employee handbook
Inclusion in the registration materials
Inclusion on the school or school district’s web site

Date of Adoption/Revision:

October 2007

July 2009

July 2012

July 2015

December 2016

October 2018

February 2020

September 2020

September 2023

June 2024

Jen@iowaschool… Tue, 10/29/2019 - 20:14

104E1 - Discrimination, Harassment, and Bullying Compliant Form

See form attached

Jen@iowaschool… Tue, 10/29/2019 - 20:21

104E2 - Witness Disclosure Form

See form attached

Jen@iowaschool… Tue, 10/29/2019 - 20:20

104E3 Disposition of Complaint Form

104E3 Disposition of Complaint Form mkohorst@carro… Wed, 03/11/2020 - 14:41

104R1 - Anti-Bullying/Anti-Harassment Investigation Procedures

Policy Title: Anti-Bullying/Anti-Harassment Investigation Procedures

Code No. 104R1

Filing a Complaint

An individual who believes that the individual has been harassed or bullied may file a complaint with the superintendent or superintendent’s designee. The complaint form is available on the Carroll Community School District's website (under Board Policies). If the complainant is a school employee, after filing the complaint with the superintendent or superintendent's designee, the employee may separately notify the parent or guardian of the student alleged to have been harassed or bullied. Formal complaints and informal reports regarding sex discrimination, including sexual harassment, will be subject to the Title IX grievance process (see the Title IX Grievance Procedure regulation).

An alternate investigator will be designated in the event it is claimed that the superintendent or superintendent’s designee committed the alleged bullying or harassment or some other conflict of interest exists. Complaints shall be filed within 15 days of the event giving rise to the complaint or from the date the Complainant could reasonably become aware of such occurrence. The Complainant will state the nature of the complaint and the remedy requested. The Complainant shall receive assistance as needed.

Investigation

The school district will promptly and reasonably investigate allegations of bullying or harassment upon receipt of a written complaint. The superintendent or superintendent's designee (hereinafter “Investigator”) will be responsible for handling all complaints alleging bullying or harassment.

The investigation may include, but is not limited to the following:

Interviews with the Complainant and the individual named in the complaint (“Respondent”)
A request for the Complainant to provide a written statement regarding the nature of the complaint;
A request for the Respondent to provide a written statement;
Interviews with witnesses identified during the course of the investigation;
A request for witnesses identified during the course of the investigation to provide a written statement; and
Review and collection of documentation or information deemed relevant to the investigation.

The Investigator shall consider the totality of circumstances presented in determining whether conduct objectively constitutes bullying or harassment as defined in board policy. Upon completion of the investigation, the Investigator shall issue a report with respect to the findings, and provide a copy of the report to the appropriate building principal or Superintendent if the investigation involved the building principal.

The complaint and identity of the Complainant, Respondent, or witnesses will only be disclosed as reasonably necessary in connection with the investigation or as required by law or policy. Similarly, evidence uncovered in the investigation shall be kept confidential to the extent reasonably possible.

Decision

The investigator, building principal or superintendent, depending on the individuals involved, shall inform the Complainant and the accused about the outcome of the investigation. If, after an investigation, a student is found to be in violation of the policy, the student shall be disciplined by appropriate measures, which may include suspension and expulsion. If after an investigation a school employee is found to be in violation of this policy, the employee shall be disciplined by appropriate measures, which may include termination. If after an investigation a school volunteer is found to be in violation of this policy, the volunteer shall be subject to appropriate measures, which may include exclusion from school grounds.

Individuals who knowingly file false bullying and/or harassment complaints and any person who gives false statements in an investigation may be subject to discipline by appropriate measures, as shall any person who is found to have retaliated against another in violation of this policy. Any student found to have retaliated in violation of this policy shall be subject to measures up to, and including, suspension and expulsion. Any school employee found to have retaliated in violation of this policy shall be subject to measures up to, and including, termination of employment. Any school volunteer found to have retaliated in violation of this policy shall be subject to measures up to, and including, exclusion from school grounds.

Date of Adoption/Revision:

October 2007

July 2009

July 2012

July 2015

December 2016

October 2018

February 2020

September 2020

August 2023

June 2024

Jen@iowaschool… Tue, 10/29/2019 - 20:23

105 Title IX Discrimination and Harassment Based on Sex Prohibited

Policy Title: Title IX- Discrimination And Harassment Based On Sex Prohibited

Code No.: 105

In accordance with Title IX of the Education Amendments Act of 1972, the Carroll Community School District prohibits sex discrimination, including sexual harassment as defined by the regulations implementing Title IX (34 C.F.R. § 106.30), against any individual participating in any education program or activity of the District. This prohibition on discrimination applies to students, employees, and applicants for employment.

The Board authorizes the Superintendent to adopt procedures for any individual to report sexual harassment to the District’s Title IX Coordinator, for the provision of supportive measures to anyone who has been subjected to sexual harassment whether or not they proceed with a formal complaint under those procedures, and for the investigation and resolution of such complaints, as required by Title IX. This Title IX grievance process shall be used to respond to all complaints of sexual harassment that fall within the scope of Title IX. For complaints of sexual harassment that do not fall within the scope of Title IX, the District may still offer supportive measures to the subject of such conduct and shall apply any other policy or procedure applicable to the alleged conduct.

Any individual with questions about the District’s Title IX policy and procedures, or who would like to make a report or file a formal complaint of sex discrimination or sexual harassment may contact the District’s designated Title Coordinator, Amy Collison, Elementary Principal, 1026 N Adams St., Carroll, Iowa, 51401, 712-792-8040, acollison@carrolltigers.org.

Retaliation against a person who made a report or complaint of sexual harassment, assisted, or participated in any manner in an investigation or resolution of a sexual harassment report or complaint is strictly prohibited. Retaliation includes threats, coercion, discrimination, intimidation, reprisals, and/or adverse actions related to employment or education. Any individual who believed they have been retaliated against in violation of this Policy should immediately contact the District’s Title IX Coordinator.

Date of Adoption/Revision:

September 2020

June 2024

mkohorst@carro… Fri, 10/02/2020 - 07:27

107 Assistance Animals

Policy Title: Assistance Animals

Code No.: 107

It is the policy of Carroll Community School to foster an equal education environment for all students, employees and community members within the district. The purpose of this policy is to provide guidance to the district on the proper use of assistance animals while on district property. The district shall allow the use of qualified service animals to accompany individuals with disabilities in all areas of district buildings where the public is normally allowed to go. This can include classrooms, cafeteria and school buses. Individuals with disabilities are people who have a physical or mental impairment that substantially limits one or more major life activities. Service animals are dogs and in some instances miniature horses trained to do work or perform tasks for individuals with disabilities.

Service animals must be current on all required vaccinations. Service animals also must be under control while on district grounds. The animal may be under control by either the individual with a disability, or a handler of the service animal. Under control means harnessed, leashed or tethered, unless these devices interfere with the animal’s work, in which case under voice or other directive control.

Miniature Horses as Service Animals

Miniature horses shall be allowed as service animals within the district whenever it is reasonable to allow them. Factors to consider when determining reasonableness include: whether the miniature horse is house broken; whether the miniature horse is under the owner’s control; whether the facility can accommodate the miniature horse’s type, size and weight; and whether the miniature horse’s presence will not compromise legitimate safety requirements necessary for safe operation of the facility.

Establishing the Need for a Service Animal

When no prior notice is given to the district of the use of a service animal, the superintendent and/or school administrators are permitted to ask the following questions:

“Do you need/require this animal because of a disability?”

If the animal’s trained tasks are not readily apparent, the administrator may ask:

“What work or task has the animal been trained to perform?”

Service Animals in Training

Assuming the handler and animal are otherwise allowed, individuals who train service animals will also be allowed access with their service animal in training to public areas of district buildings and property. The service animal in training is expected to abide by the same requirements as a service animal.

Exclusion of Service Animals

In certain limited circumstances, it may be reasonable to exclude the use of a service animal from district property. The superintendent is permitted to exclude service animals from district buildings and property in the following circumstances: The presence of the animal poses a direct threat to the health and safety of others; the owner or handler is unable to control the animal; the animal is not house broken; the presence of the animal significantly disrupts or interferes with the educational process; or the presence of the animal would require a fundamental alteration to the program. If a service animal is properly excluded from district property, the district shall provide the student served by the animal the opportunity to participate in the program, service or activity without having the service animal on district property.

Emotional Support Animals and Therapy Animals

Emotional support animals are medically prescribed to provide therapeutic benefit through dedicated companionship. Emotional support animals’ sole function is to provide emotional support or comfort.

Therapy animals are involved in an animal-assisted therapy program involving animals as a form of treatment.

Emotional support animals and therapy animals do not meet the definition of service animals. However, the district recognizes their value in our community. The superintendent shall evaluate the use of emotional support animals and therapy animals on a case-by-case basis. District employees may use therapy animals in the course of their regular duties only after receiving permission from the superintendent.

Student use of Emotional Support Animals and Therapy Animals

Factors the superintendent should consider in making the determination include but are not limited to:

Whether the animal is housebroken
Whether the animal has a current vaccination certificate
Whether the animal has been recommended through an individual education plan (IEP) or a 504 plan as necessary for the student to receive free access to public education
Whether the facility can accommodate the animal’s type size and weight, and
Whether the animal’s presence will not compromise legitimate safety requirements necessary for safe operation of the facility

Employee use of Therapy Animals as part of Education Environment

Before permission to use therapy animals is granted, staff members must provide:

Proof that the animal is certified to be a therapy animal;
An explanation of how the animal will be used, including research supporting the use of therapy animals;
A plan for how the staff member will provide for the care and control of the animal;
A plan for how the staff member will accommodate students with allergies to the animal; and
A current vaccination certificate for the animal.

Date of Adoption/Review/Revision:

November 2020

January 2022

June 2024

mkohorst@carro… Thu, 11/19/2020 - 09:17

108 Therapy Dogs On District Premises

Policy Title: Therapy Dogs On District Premises

Code. No.: 108

A therapy dog is permitted onto District premises, subject to this policy. For purposes of this policy, the term District premises refers to school buildings, vehicles, and all other District property. The District shall comply with all state and federal laws, regulations, and rules regarding the use of therapy dogs by staff or students under appropriate circumstances.

Purpose

Therapy dogs can be used to achieve specific physical, social, cognitive, and emotional goals with students. A therapy dog is trained to provide affection and comfort to students or other individuals under the direction and control of a qualified handler who works with the dog as a team. Therapy dogs are not “service animals” as defined by the Americans with Disabilities Act.

Procedures/Requirements

Therapy dog teams (dog and handler) are required to be registered with one of the following organizations:

Therapy Dogs International (TDI)

Pet Partners Therapy Animal Program
Cares, Inc. Assistance Dog (includes Public Access Certification)
Alliance of Therapy Dogs

The dog that is brought to a school building will need to be accompanied by the trained handler with whom the animal is registered. The handler will be a District employee and/or registered District volunteer, whose role is in alignment with the purpose of the therapy dog. Therapy dogs must be under the control of their handlers at all times, wear proper identification, and always be on a 4-foot leash or shorter or restricted by some form of containment.

All legal liability will be assumed by the owner of the therapy dog.

Requests for the use of a registered therapy dog will be made by the handler by completing the appropriate form and submitting it, along with necessary documentation, on an annual basis, to the administration. Necessary documentation includes:

Completed Canine Therapy Involvement Approval Application Form

Current verification of registration with one of the District-approved organizations
Statement from a veterinary office confirming that all shots are up-to-date
Proof of vaccination and physical examination
Copy of Guidelines for Therapy Dog Involvement signed by the handler and building administrator

The dog must be clean and well-groomed with trimmed nails, clean teeth, free of internal and external parasites, and in overall good health. Any dog with a fresh wound, recent surgery or other injuries must be excused from therapy visits until fully recovered and healed. Female dogs in season cannot participate in therapy visits.

The handler will work with the building administrator to develop a summary of expected duties and responsibilities of the canine therapy team.

The owner of the dog must provide an appropriately sized crate for the dog along with an area for the dog to stay if an individual has pet allergies or significant emotional discomfort with any type of animal.

The primary handler will be solely responsible for any clean up related to the dog ensuring compliance with state and federal regulations.

Parents must be informed of the presence of a therapy dog in the school building to allow any concerns or questions to be raised.

Canine therapy teams are required to renew their status with the District annually prior to the start of each school year.

Applications and supporting documents will be kept on file in the District’s Central Office and the building(s) at which the canine therapy team provides services.

The District/building administrator retains discretion to exclude or remove a therapy dog from its property for any reason including but not limited to:

The handler does not take effective action to control the dog’s behavior.
The dog is not housebroken.
The dog’s presence or behavior fundamentally interferes in the functions of the District.
The dog poses a direct threat to the health or safety of others that cannot be eliminated by reasonable modifications.

Date of Adoption/Review/Revision

October 2023

June 2024

mkohorst@carro… Wed, 06/26/2024 - 10:26

200 - BOARD OF DIRECTORS

200 - BOARD OF DIRECTORS admin@iowascho… Wed, 11/28/2012 - 16:07

200

Jen@iowaschool… Fri, 11/01/2019 - 09:44

201 - Organization of the Board of Directors

Policy Title: Organization of the Board of Directors Code No. 201

The Carroll Community School District board is authorized by and derives its organization from Iowa law. The board will consist of five board members. Board members are elected at-large.

The board is organized for the purpose of setting policy and providing general direction for the school district. The board will hold its organizational meeting at or before the first regular meeting following the canvass of votes. The retiring board will transfer materials, including the board policy manual, and responsibility to the new board.

The organizational meeting allows the outgoing board to approve minutes of its previous meetings, complete unfinished business and review the school election results. The retiring board will adjourn and the new board will then begin. The board secretary will administer the oath of office to the newly-elected board members. The board secretary will preside while the new board elects the president and vice-president of the new board.

Legal Reference: Iowa Code §§ 274.2; 275.23A; 277.23, .28, .31; 279.1, .5, .7, .8, .33.

281 I.A.C. 12.3(2).

Date of Adoption/Review/Revision:

June 2003

July 2006

July 2009

July 2012

July 2015

September 2019

December 2019

January 2022

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 09:46

201R1 - Organization Meeting Procedures

Policy Title: Organizational Meeting Procedures Code No. 201R1

The board will hold its organizational meeting in odd-numbered years at or before the first regular meeting following the canvass of votes. Notice of the meeting's place and time will be given by the board secretary to each member, member-elect and the public.

The purpose of the meeting is to transfer material and responsibility from the outgoing board to the new board. At the meeting, the board will elect a president and a vice-president who will hold office for one year. Once elected, the president and the vice-president will be entitled to vote on all matters before the board.

Meeting Procedure

The organizational meeting of the board will be held in two parts: the final meeting of the outgoing board, and the organizational meeting of the new board.

Final Meeting of the Retiring Board

1. Call to order.
2. Roll call.
3. Approval of minutes of previous meeting(s).
4. Public Forum
5. Unfinished business.
  1. Current claims and accounts (for the retiring board to authorize).
6. Examine and settle the books for the previous year.
7. Review of election results. The board secretary will present the county auditor's official report on the latest elections. Official results are recorded in the minutes.
8. Adjournment of the retiring board.

Organizational Meeting of the New Board

1. The board secretary, as president pro-tem, will preside over the meeting until a new board president is elected.
2. Call to order.
3. Roll call.
4. Oath of office. The board secretary will administer the oath to new members.
5. Election of a president of the board. The president pro-tem calls for nominations; nominations need not be seconded. The board will then vote on the nominations. The secretary will announce the result of the vote, and the board secretary will

administer the oath of office to the newly elected president and the newly elected president will assume the chair.

1. Election of the vice-president. The president of the board will call for nominations; the nominations need not be seconded. The board will then vote on the nominations.

The president will announce the results and administer the oath of office to the vice-president.

Other items of business at the organizational meeting may include:

1. Board resolution of appreciation recognizing the public service rendered by retiring board members.
2. Determination of dates, times, and places for regular meetings of the board.
3. Board resolution to define the operating rules and practices that will be followed by the new board.
4. Board resolution to authorize the interim payment of bills pursuant to policy 815.
5. Public Forum
6. Superintendent's report.
7. Adjournment.

Date of Adoption/Review/Revision:

June 2003

July 2006

June 2008

July 2009

July 2012

July 2015

September 2019

December 2019

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 12:32

202 - Powers of the Board of Directors

BOARD OF DIRECTORS

Series 200

Policy Title: Powers of the Board of Directors Code No. 202

The board of the Carroll Community School District, acting on behalf of the school district, will have jurisdiction over school matters within the territory of the school district.

The board is empowered to make policy for its own governance, for employees, for students and for school district facilities. The board is also empowered to enforce its policies. The board may, through its quasi-judicial power, conduct hearings and rule on issues and disputes confronting the school district.

The board has these powers and all other powers expressly granted to it in federal and state law as well as the powers that can be reasonably implied from the express powers.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

September 2019

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 09:47

203 - Responsibilities of the Board of Directors

BOARD OF DIRECTORS

Series 200

Policy Title: Responsibilities of the Board of Directors Code No. 203

The board is authorized to govern the school district which it oversees. The board is entrusted with public funds and is responsible for overseeing the improvement of student outcomes, including student academic achievement and skill proficiency. As the governing board of the school district, the board has four duties to perform: legislative duty, executive duty, evaluative duty, and quasi-judicial duty.

As a representative of the citizens of the school district community, the board is responsible for legislating policy for the school district. As a policy-making body, the board has jurisdiction to enact policy with the force and effect of law for the management and operation of the school district.

It is the responsibility of the board, under the board's executive duty, to select its chief executive officer, the superintendent, to operate the school district on the board's behalf. The board delegates to the superintendent its authority to carry out board policy, to formulate and carry out rules and regulations and to handle the administrative details in a manner which supports and is consistent with board policy.

The board has a responsibility to review the education program's performance under its evaluative duty. The board regularly reviews the education program and supporting services. The review includes a careful study and examination of the facts, conditions and circumstances surrounding the amount of funds received or expended and the education program's ability to achieve the board's educational philosophy for the school district.

The board fulfills its quasi-judicial duties in serving as a neutral arbiter for hearings related to student suspension or expulsion proceedings and certain employment termination hearings and appeals. This important power was granted by the Iowa Legislature and cannot be delegated. To preserve the board's neutrality to hear and decide upon these matters, the board does not investigate or become involved in student disciplinary matters or employment matters that may come before it and would require the board to serve in its quasi-judicial role.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

September 2019

September 2021

July 2022

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 09:48

204 - Board of Directors' Elections

BOARD OF DIRECTORS

Series 200 Policy Title: Board of Directors’ Elections

Code No. 204

The school election takes place on the first Tuesday after the first Monday in November of odd-numbered years. Each school election is used to elect citizens to the board to maintain a five-member board and to address other questions that must be submitted to the voters.

Citizens of the school district community seeking a seat on the board must file their nomination papers with the board secretary, or the board secretary's designee, in accordance with the timelines established by law.

If a vacancy occurs on the board it shall be filled in accordance with law and board policy. It is the responsibility of the county commissioner of elections to conduct school elections.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

September 2019

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 09:50

205 - Authority of Board of Directors and Board Members

BOARD OF DIRECTORS

Series 200

Policy Title: Authority of Board of Directors and Board Members

Code No. 205

The Board of Directors of Carroll Community School District, acting on behalf of the school district, shall have jurisdiction over school matters within the territory of the school district.

The board has these powers and - any broad and implied powers not inconsistent with the laws of the general assembly, or inconsistent with Administrative Rules, related to the operation, control and supervision of public schools in the district.

Because all powers of the board are granted in terms of action as a group, individual board members exercise authority over district affairs only as they vote to take action at a legal meeting of the board. In other instances, an individual board member, including the president, will have power only when the board, by vote, has delegated authority. The board will make its members, the district staff, and the public aware that only the board acting as a whole has authority to take official action. Therefore, the board may transact business only with a quorum present during a regular or special meeting.

Pursuant to the state statutes and local board policy, any board member shall not seek individually to influence the official functions of the district. The board and its members will deal with administrative services through the superintendent and will not give orders to any subordinates of the superintendent either publicly or privately, but may make suggestions and recommendations.

Date of Adoption/Review/Revision:

September 2019

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 09:51

206 - Qualifications

BOARD OF DIRECTORS

Series 200

Policy Title: Qualifications Code No. 206

Serving on the Board of Directors is an honor and privilege. Its rewards are respect from the community, students, and employees and the satisfaction from knowing each board member contributed to the success of the children in the school district community. Only those who are willing to put forth the effort to care and to make a difference should consider running for a position on the board.

Individuals who are willing to serve on the board should believe public education is important, support the democratic process, willingly devote time and energy to board work, respect educators and have the ability to examine the facts and make a decision. An individual considering a position on the school board should possess these characteristics.

Citizens wanting to run for a position on the board must be a citizen of the school district, an eligible elector of the district and free from a financial conflict of interest with the position.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

September 2019

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 09:51

207 - Oath of Office

BOARD OF DIRECTORS

Series 200

Policy Title: Oath of Office Code No. 207

Board members are officials of the state. As a public official, each board member must pledge to uphold the Iowa Constitution and the United States Constitution and carry out the responsibilities of the office to the best of the board member's ability.

Each newly elected board member will take the oath of office prior to any action taken as a school official. The oath of office is taken by each new board member elected at the school election at or before the organizational meeting of the board. In the event of an appointment or special election to fill a vacancy, the new board member will take the oath of office within ten days of the appointment or election.

Board members elected to offices of the board will also take the same oath of office but replacing the office of board member with the title of the office to which they were elected.

The oath of office is administered by the board secretary and does not need to be given at a board meeting. In the event the board secretary is absent, the oath is administered by another board member.

"Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa, and that you will faithfully and impartially to the best of your ability discharge the duties of the office of

(naming the office) in the Carroll Community School District as now and hereafter required by law?"

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

September 2019

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 09:52

208 - Term of Office

BOARD OF DIRECTORS

Series 200

Policy Title: Term of Office Code No. 208

Board members elected for a full term at a regularly scheduled school election in November, of odd numbered years, serve for four years. Board members appointed to fill a vacant position will serve until a successor is elected and qualified at the next regular school election, unless there is an intervening special election for the school district, in which event a successor shall be elected at the intervening special election. A board member elected to fill a vacancy will serve out the unexpired term.

Being a board member is a unique opportunity for a citizen to participate on a governing board of the school district. Eligible board members are encouraged to consider running for more than one term.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

May 2019

September 2019

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 09:54

209 - Vacancies

BOARD OF DIRECTORS

Series 200

Policy Title: Vacancies Code No. 209

A vacancy occurs as provided by law, which includes but is not limited to when a board member dies, resigns or leaves office, or fails to reside in the school district or director district.

If a vacancy occurs prior to the expiration of a term of office, the vacancy will be filled by board appointment within 30 days of the vacancy. The board shall publish notice stating that the board intends to fill the vacancy by appointment, but the electors of the school district have the right to file a petition within 14 days of the publication of the notice requiring the vacancy be filled by a special election.

A person appointed to fill a vacancy shall hold office until a successor is elected and qualified at the next regular school election, unless there is an intervening special election for the school district, in which event a successor shall be elected at the intervening special election.

If the board is unable to fill a vacancy by appointment within 30 days after the vacancy occurs or if a valid petition is submitted, the board secretary will call a special election to be held no sooner than 60 days and not later than 70 days after the vacancy occurred. A board member elected at the special election will serve the remaining portion of the unexpired term.

Date of Adoption/Review/Revision:

July 2003

July 2006

June 2008

July 2009

July 2012

July 2015

August 2016

September 2019

December 2019

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 09:58

210 - Board of Directors' Conflict of Interest

BOARD OF DIRECTORS

Series 200

Policy Title: Board of Directors' Conflict of Interest Code No. 210

Board members must be able to make decisions objectively. It is a conflict of interest for a board member to receive direct compensation from the school district, unless exempted in law or policy, for anything other than reimbursement of actual and necessary expenses, including travel, incurred in the performance of official duties. A board member will not act as an agent for school textbooks or school supplies including sports apparel or equipment, in any transaction with a director, officer, or other staff member of the school district during the board member's term of office. It will not be a conflict of interest for board members to receive compensation from the school district for contracts to purchase goods or services which benefits a board member, or to compensate for part-time or temporary employment which benefits a board member, if the benefit to the board member does not exceed $20,000 in a fiscal year or if the contracts are made by the board, upon competitive bid in writing, publicly invited and opened.

The conflict of interest provisions do not apply to a contract that is a bond, note or other obligation of a school corporation if the contract is not acquired directly from the school corporation, but is acquired in a transaction with a third party, who may or may not be the original underwriter, purchaser, or obligee of the contract, or to a contract in which a director has an interest solely by reason of employment if the contract was made by competitive bid, in writing, publicly invited and opened, or if the remuneration for employment will not be directly affected as a result of the contract and duties of employment do not involve any of the preparation or procurement of any part of the contract. The competitive bid section of the conflict of interest provision does not apply to a contract for professional services not customarily competitively awarded by bid.

It will also be a conflict of interest for a board member to engage in any outside employment or activity, which is in conflict with the board member's official duties and responsibilities. In determining whether outside employment or activity of a board member creates a conflict of interest, situations in which an unacceptable conflict of interest is deemed to exist includes, but are not limited to, any of the following:

The outside employment or activity involves the use of the school district's time, facilities, equipment and supplies or the use of the school district badge, uniform, business card or other evidence of office to give the board member or member of the board member's immediate family an advantage or pecuniary benefit that is not available to other similarly situated members or classes of members of the general public. For purposes of this section, a person is not "similarly situated" merely by being related to a board member.
The outside employment or activity involves the receipt of, promise of, or acceptance of money or other consideration by the board member or a member of the board member's immediate family from anyone other than the state or the school district for the performance of any act that the board member would be required or expected to perform as part of the board member's regular duties or during the hours in which the board member performs service or work for the school district.
The outside employment or activity is subject to the official control, inspection, review, audit, or enforcement authority of the board member, during the performance of the board member's duties of office or employment.

If the outside employment or activity is employment or activity in (1) or (2) above, the board member must cease the employment of or activity. If the activity or employment falls under (3), then the board member must:

- Cease the outside employment or activity; or,
- Publicly disclose the existence of the conflict and refrain from taking any official action or performing any official duty that would detrimentally affect or create a benefit for the outside employment or activity. Official action or official duty includes, but is not limited to, participating in any vote, determining the facts or law in a contested case or rulemaking proceeding, taking affirmative action to influence any vote, conducting any inspection, or providing any other official service or thing that is not available generally to members of the public in order to further the interests of the outside employment or activity.

When procurement is supported by Federal Child Nutrition funds, board members will not participate in the selection, award, or administration of a contract if there is a real or apparent conflict of interest in the contract. Contract, for purposes of this paragraph, includes a contract where the board member, board member’s immediate family, partner, or a non-school district employer of these individuals is a party to the contract.

It is the responsibility of each board member to be aware of and take the action necessary to eliminate a potential conflict of interest should it arise.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

September 2019

August 2022

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 09:59

211 - Code of Ethics

BOARD OF DIRECTORS

Series 200

Policy Title: Code of Ethics Code No. 211

Board members' actions, verbal and nonverbal, reflect the attitude and the beliefs of the school district. Therefore, board members must conduct themselves professionally and in a manner fitting to their position.

Each board member shall follow the code of ethics stated in this policy. AS A SCHOOL BOARD MEMBER:

I will listen.
I will respect the opinion of others.
I will recognize the integrity of my predecessors and associates and the merit of their work.
I will be motivated only by an earnest desire to serve my school district and the children of my school district community in the best possible way.
I will not use the school district or any part of the school district program for my own personal advantage or for the advantage of my friends or supporters.
I will vote for a closed session of the board if the situation requires it, but I will consider "secret" sessions of board members unethical.
I will recognize that to promise in advance of a meeting how I will vote on any proposition which is to be considered is to close my mind and agree not to think through other facts and points of view which may be presented in the meeting.
I will expect, in board meetings, to spend more time on education programs and procedures than on business details.
I will recognize that authority rests with the board in legal session and not with individual members of the board, except as authorized by law.
I will make no disparaging remarks, in or out of the board meeting, about other members of the board or their opinions.
I will express my honest and most thoughtful opinions frankly in board meetings in an effort to have decisions made for the best interests of the students and the education program.
I will insist that the members of the board participate fully in board action and recommend that when special committees are appointed, they serve only in an investigative and advisory capacity.
I will abide by majority decisions of the board.
I will carefully consider petitions, resolutions and complaints and will act in the best interests of the school district.
I will not discuss the confidential business of the board in my home, on the street or in my office; the place for such discussion is the board meeting.

I will endeavor to keep informed on local, state and national educational developments of significance so I may become a better board member.

IN MEETING MY RESPONSIBILITY TO MY SCHOOL DISTRICT COMMUNITY

1. I will consider myself a trustee of public education and will do my best to protect it, conserve it, and advance it, giving to the students of my school district community the educational facilities that are as complete and adequate as it is possible to provide.
2. I will consider it an important responsibility of the board to interpret the aims, methods and attitudes of the school district to the community.
3. I will earnestly try to interpret the needs and attitudes of the school district community and do my best to translate them into the education program of the school district.
4. I will attempt to procure adequate financial support for the school district.
5. I will represent the entire school district rather than individual electors, patrons or groups.
6. I will not regard the school district facilities as my own private property but as the property of the people.

IN MY RELATIONSHIP WITH SUPERINTENDENT AND EMPLOYEES

I will function, in meeting the legal responsibility that is mine, as a part of a legislative, policy-forming body, not as an administrative officer.
I will recognize that it is my responsibility, together with that of my fellow board members, to see that the school district is properly run and not to run them myself.
I will work through the administrative employees of the board, not over or around them.
I will expect the superintendent to keep the board adequately informed through oral and written reports.
I will vote to employ employees only after the recommendation of the superintendent has been received.
I will insist that contracts be equally binding on teachers and the board.
I will give the superintendent power commensurate with the superintendent's responsibility and will not in any way interfere with or seek to undermine the superintendent's authority.
I will give the superintendent friendly counsel and advice.
I will present any personal criticism of employees to the superintendent.
I will refer complaints to the proper administrative officer.

TO COOPERATE WITH OTHER SCHOOL BOARDS

I will not employ a superintendent, principal or teacher who is already under contract with another school district without first securing assurance from the proper authority that the person can be released from contract.

I will consider it unethical to pursue any procedure calculated to embarrass a neighboring board or its representatives.
I will not recommend an employee for a position in another school district unless I would employ the employee under similar circumstances.
I will answer all inquiries about the standing and ability of an employee to the best of my knowledge and judgment, with complete frankness.
I will associate myself with board members of other school districts for the purpose of discussing school district issues and cooperating in the improvement of the education program.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

September 2019

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 11:08

212 Exempt Meetings

212 Exempt Meetings Jen@iowaschool… Fri, 11/01/2019 - 13:45

213 - Board Member Liability

BOARD OF DIRECTORS

Series 200

Policy Title: Board Member Liability Code No.: 213

Board members will not be held personally liable for actions taken in the performance of their duties and responsibilities vested in them by the laws of Iowa and the members of the school district community. In carrying out the duties and responsibilities of their office, board members will act in good faith.

The school district will defend, save harmless and indemnify board members against tort claims or demands, whether groundless or otherwise, arising out of an alleged act or omission occurring within the scope of their official duties, unless it constitutes a willful or wanton act or omission. However, the school district cannot save harmless or indemnify board members for punitive damages.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

September 2019

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 11:12

214 Student School Board Representatives

BOARD OF DIRECTORS

Series 200

Policy Title: Student School Board Representatives

Code No. 214

The Board of Education believes it is important to seek out and consider student ideas, viewpoints, and opinions regarding the district's educational program. To provide student input, the board shall include two non-voting representatives from the student body.

Student school board representative eligibility and duties:

Student school board representative shall be a full-time high school student in the district in his or her junior or senior year;
The student school board representative shall participate in an orientation of board responsibilities and procedures as determined by the Superintendent;
The student school board representative shall be eligible to participate in discussion, but not vote, at all regular board meetings held in open session;
The student school board representative shall be responsible for communicating board decisions and information to the student body; and
The student school board representative will be provided with and shall abide by all applicable sections of the Board Members' Code of Ethics.

The term of office shall be from the first regular board meeting in September to the last regular board meeting in May.

If the student school board representative is unable to attend a board meeting, the student school board representative must notify the Superintendent of the absence. A student school board representative who neglects his/her duties may be removed from the position at the discretion of the board.

Date of Adoption/Review/Revision:

May 20, 2024

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 13:47

215 - President

BOARD OF DIRECTORS

Series 200

Policy Title: President Code No.: 215

It is the responsibility of the board president to lead a well-organized board in an efficient and effective manner. The board president will set the tone of the board meetings and, as the representative of the consensus of the board, speak on behalf of the board to the public.

The president of the board is elected to serve a one-year term by a majority vote at the organizational meeting in odd-numbered years or, in even-numbered years at a regular meeting held between twelve to thirteen months after the most recent organizational meeting.

The president, in addition to presiding at the board meetings, will take an active role in board decisions by discussing and voting on each motion before the board in the same manner as other board members. However, before making or seconding a motion, the board president will turn over control of the meeting to either the vice-president or other board member.

The board president has the authority to call special meetings of the board. Prior to board meetings, the board president will consult with the superintendent on the development of the agenda for the meeting.

The board president, as the chief officer of the school district, will sign employment contracts and sign other contracts and school district warrants approved by the board and appear on behalf of the school corporation in causes of action involving the school district.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2010

July 2012

July 2015

September 2019

September 2021

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 11:13

216 - Vice-President

BOARD OF DIRECTORS

Series 200

Policy Title: Vice-President Code No. 216

The vice-president of the board is elected by a majority vote at the organizational meeting in odd-numbered years, or, in even-numbered years, at a regular meeting held between twelve to thirteen months after the most recent organizational meeting, to serve a one-year term of office.

By this election, if the board president is unable or unwilling to carry out the duties required, it is the responsibility of the Vice-President of the board to carry out the duties of the president. If the president is unable or unwilling to complete the term of office, the vice-president will serve as president for the balance of the president's term of office, and a new vice-president will be elected.

The vice-president will accept control of the meeting from the president when the president wishes to make or second a motion. The vice-president will take an active role in board decisions by discussing and voting on matters before the board in the same manner as other board members.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2010

July 2012

July 2015

September 2019

September 2021

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 11:14

217 - Secretary-Treasurer

BOARD OF DIRECTORS

Series 200

Policy Title: Secretary-Treasurer Code No. 217

A board secretary-treasurer may be appointed from employees, other than a position requiring a teaching certificate, or from the public. To finalize the appointment, the board secretary-treasurer will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter. It is the responsibility of the board to evaluate the secretary-treasurer annually.

It is the responsibility of the board secretary-treasurer, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business of the board; to keep complete minutes of special and regular meetings, including closed sessions; to keep a record of the results of regular and special elections; to keep an accurate account of school funds; to sign warrants drawn on the school funds after board approval; and collect data on truant students. The board secretary-treasurer will also be responsible for filing the required reports with the Iowa Department of Education.

It is the responsibility of the secretary-treasurer to oversee the investment portfolio, to receive funds of the school district, to pay out the funds for expenses approved by the board, to maintain accurate accounting records for each fund, to report monthly regarding the investment portfolio and the status of each fund and to file required reports with the appropriate state agencies and other entities. It will also be the responsibility of the secretary-treasurer to coordinate the financial records, the financial reports, the cash flow needs and the investment portfolio of the school district.

In the event the board secretary-treasurer is unable to fulfill the responsibilities set out by the board and the law, the superintendent will assume those duties until the board secretary-treasurer is able to resume the responsibility or a new board secretary-treasurer is appointed. The board secretary-treasurer will give bond or be covered by an insurance policy in an amount set by the board. The cost of the bond or insurance policy will be paid by the school district.

Date of Adoption/Revew/Revision:

July 2006

July 2009

July 2012

July 2015

September 2019

December 2019

August 2024

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 11:15

218 - Legal Counsel

BOARD OF DIRECTORS

Series 200

Policy Title: Board of Directors' Legal Counsel Code No. 218

It is the responsibility of the board to employ legal counsel to assist the board and the administration in carrying out their duties with respect to the numerous legal issues confronting the school district. The board may appoint legal counsel at its annual meeting.

The superintendent and board secretary will have the authority to contact the board's legal counsel on behalf of the board when the superintendent or board secretary believe it is necessary for the management of the school district. The board president may contact and seek advice from the school board's legal counsel without prior approval of the board. The board's legal counsel will attend both regular and special school board meetings upon the request of the board or the superintendent. Board members may contact legal counsel upon approval of a majority of the board. It is the responsibility of each board member to pay the legal fees, if any, of an attorney the board member consulted regarding matters of the school district unless the board has authorized the board member to consult an attorney on the matter.

It is the responsibility of the superintendent to keep the board informed of matters for which legal counsel was consulted, particularly if the legal services will involve unusual expense for the school district.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

September 2019

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 11:15

219 - Ad Hoc Committees

BOARD OF DIRECTORS

Series 200 Policy Title: Ad Hoc Committees Exhibit

Code No. 219E1

Ad Hoc Committee Purpose and Function

The specific purpose of each ad hoc committee varies. Generally, the primary function of an ad hoc committee is to give specific advice and suggestions. The advice and suggestions should focus on the purpose and duties stated in the board resolution establishing the committee. It is the board's role to take action based on information received from the ad hoc committee and other sources. Ad hoc committees may be subject to the open meetings law.

Role of an Ad Hoc Committee Member

The primary role of an ad hoc committee member is to be a productive, positive member of the committee. In doing so, it is important to listen to and respect the opinions of others. When the ad hoc committee makes a recommendation to the board, it is important for the ad hoc committee members to support the majority decision of the ad hoc committee. An ad hoc committee will function best when its members work within the committee framework and bring items of business to the ad hoc committee.

Ad Hoc Committee Membership

Ad hoc committee members may be appointed by the board. The board may request input from individuals or organizations, or it may seek volunteers to serve. Only the board or superintendent has the authority to appoint members to an ad hoc committee. Boards must follow the legal limitations or requirements regarding the membership of an ad hoc committee.

Date of Adoption/Review/Revision:

July 2006

July 2009

July 2012

July 2015

September 2019

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 11:16

219E1 - Ad Hoc Committees Exhibit

BOARD OF DIRECTORS

Series 200 Policy Title: Ad Hoc Committees Exhibit

Code No. 219E1

Ad Hoc Committee Purpose and Function

Role of an Ad Hoc Committee Member

Ad Hoc Committee Membership

Date of Adoption/Review/Revision:

July 2006

July 2009

July 2012

July 2015

September 2019

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 11:18

219R1 - School Improvement Team

BOARD OF DIRECTORS

Series 200

Policy Title: School Improvement Team Code No: 219R1

The superintendent shall establish a School Improvement Team to serve as a part of the administration structures and procedures for the purpose of conducting continuous long-range and short-range programs in the curriculum and development and the improvement of instruction.

School Improvement Team Purpose:

It shall be the responsibility of the School Improvement Team to make recommendations to the Board.

School Improvement Team Objectives:

At five-year intervals, the School Improvement Team analyzes needs assessment data and makes recommendations to the school about:
1. Major educational needs,
2. Student learning goals,
3. Long-range goals that include, but are not limited to, the state indicators that address reading, mathematics, and science achievement.

At least annually, the School Improvement Team makes recommendations to the board about the following:
1. Progress toward annual improvement goals on state indicators addressing reading, mathematics, and science.
2. Progress toward goals related to other locally determined indicators.
3. Revision/formulation of the next year's annual improvement goals for the state indicators that address reading, mathematics, and science achievement.

The School Improvement Team continuously examines a wide range of data (longitudinal student data, empirical research, projected trends that have implications for student learning, other student achievement data, and, stakeholder input) in preparing its recommendations to the school board related to the three required areas.

School Improvement Team Membership:

The School Improvement Team is a microcosm of the local community. Membership reflects community diversity in terms of socio-economic status, racial and ethnic groups, gender, disability status, age, local businesses, and agencies.

Membership should include:

Two Primary Level Teachers (K-3) Two Intermediate Level Teachers (4-5) Two Middle Level Teachers (6-8)

Two High School Level Teachers (9-12)

Three Parents and/or Community Representatives One or Two Board Members

Two Students

Elementary, Middle and High School Principals Superintendent

A Senior Citizen (if possible) A Disabled Person (if possible) A Minority Person (if possible)

Members shall be appointed by the board annually. Membership shall be a minimum of one year. The superintendent or designee shall chair the Committee.

Date of Adoption/Review/Revision:

May 14, 1986

August 14, 1989

August 1994

August 1997

August 2000

July 2006

July 2009

July 2012

July 2015

September 2019

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 11:19

220

No policy currently exists for number 220

Jen@iowaschool… Fri, 11/01/2019 - 13:48

221 - Development of Policy

BOARD OF DIRECTORS

Series 200

Policy Title: Development of Policy Code No. 221

The board has jurisdiction to legislate policy for the school district with the force and effect of law. Board policy provides the general direction as to what the board wishes to accomplish and why it wishes to accomplish it while allowing the superintendent to implement board policy.

The written policy statements contained in this manual provide guidelines and goals to the citizens, administration, employees and students in the school district community. The policy statements are the basis for the formulation of regulations by the administration. The board will determine the effectiveness of the policy statements by evaluating periodic reports from the administration.

Policy statements may be proposed by a board member, administrator, employee, student or member of the school district community. Proposed policy statements or ideas will be submitted to the superintendent's office for possible placement on the board agenda. It is the responsibility of the superintendent to bring these proposals to the attention of the board.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

September 2019

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 11:21

222 - Adoption of Policy

BOARD OF DIRECTORS

Series 200

Policy Title: Adoption of Policy Code No. 222

The board will give notice of proposed policy changes or adoption of new policies by placing the item on the agenda of two regular board meetings. The proposed policy changes will be distributed and public comment will be allowed at both meetings prior to final board action.

This notice procedure will be required except for emergency situations. If the board adopts a policy in an emergency situation, a statement regarding the emergency and the need for immediate adoption of the policy will be included in the minutes. The board will have complete discretion to determine what constitutes an emergency situation.

The final action taken to adopt the proposed policy will be approved by a simple majority vote of the board at the next regular meeting after the meeting allowing public discussion. The policy will be effective on the later of the date of passage or the date stated in the motion.

In the case of an emergency, a new or changed policy may be adopted by a majority vote of a quorum of the board. The emergency policy will expire at the close of the third regular meeting following the emergency action, unless the policy adoption procedure stated above is followed and the policy is reaffirmed.

The Board may suspend the requirement that the policy be considered and voted on for passage at two Board meetings by a recorded vote of not less than three-fourths of all the members of the board.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

September 2019

October 2024

Jen@iowaschool… Fri, 11/01/2019 - 11:22

223 - Dissemination of Policy

The board policy manual is available electronically. Persons unable to access the policy manual electronically should contact the board secretary for assistance.

Copies of changes in board policy will also be included in or attached to the minutes of the meetings in which the final action was taken to adopt the new or changed policy.

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

Jen@iowaschool… Fri, 11/01/2019 - 11:23

224 - Suspension of Policy

Generally, the board will follow board policy and enforce it equitably. The board, and only the board, may, in extreme emergencies of a very unique nature, suspend policy. It is within the discretion of the board to determine when an extreme emergency of a very unique nature exists. Reasons for suspension of board policy will be documented in board minutes.

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

Jen@iowaschool… Fri, 11/01/2019 - 11:24

225 - Administration in the Absence of Policy

When there is no board policy in existence to provide guidance on a matter, the superintendent is authorized to act appropriately under the circumstances surrounding the situation keeping in mind the educational philosophy and financial condition of the school district.

It is the responsibility of the superintendent to inform the board of the situation and the action taken and to document the action taken. If needed, the superintendent will draft a proposed policy for the board to consider.

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

Jen@iowaschool… Fri, 11/01/2019 - 11:25

226 - Review and Revision of Policy

The board shall, at least once every five years, review board policy. Once the policy has been reviewed, even if no changes were made, a notation of the date of review is made on the face of the policy statement.

The board will review one fifth of the policy manual annually according to the following subject areas:

Education Philosophy (Series 100), Board of Directors (Series 200), Administration (Series 300), Student Personnel (Series 500)
Staff Personnel (Series 400), Auxiliary Services (Series 700), Business Procedures (Series 800)
Educational Program (Series 600), School/Community Relations (Series 900)

It is the responsibility of the superintendent to keep the board informed as to legal changes at both the federal and state levels. The superintendent will also be responsible for bringing proposed policy statement revisions to the board's attention.

If a policy is revised because of a legal change over which the board has no control or a change which is minor, the policy may be approved at one meeting at the discretion of the board.

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

Jen@iowaschool… Fri, 11/01/2019 - 11:26

227 - Review of Administrative Regulations

Board policy sets the direction for the administration of the education program and school district operations. Some policies require administrative regulations for implementation.

It is the responsibility of the superintendent to develop administrative regulations to implement the board policies. The regulations, including handbooks, will be approved by the board prior to their use in the school district.

The administrative regulations will be available no later than the first regular board meeting after the adoption of the board policy unless the board directs otherwise.

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

Jen@iowaschool… Fri, 11/01/2019 - 11:27

228

No policy currently exists for number 228

Jen@iowaschool… Fri, 11/01/2019 - 13:48

229 - Annual Meeting

Each year after August 31 and prior to the organizational meeting of the board in odd-numbered years, the board will hold its annual meeting.

At the annual meeting the board will examine the financial books and settle the secretary's and treasurer's statements for the fiscal year ending the preceding June 30. As part of the annual reports, the treasurer will present affidavits from depository banks.

The board, at this meeting, will also appoint a board secretary and a treasurer. At the board's discretion, one individual may serve as both the secretary and treasurer. The board may also appoint the board's legal counsel.

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019
December 2019

Jen@iowaschool… Fri, 11/01/2019 - 11:28

230 - Regular Meeting

BOARD OF DIRECTORS

Series 200

Policy Title: Regular Meeting Code No. 230

The regular meeting time and date will be set by the board at its organizational in odd-numbered years, or at the annual meeting in even-numbered years. The regular meetings of the board will be held on the third Monday of each month.

Meetings will begin promptly at 6:30 p.m. The board will adhere to this meeting date/and or time unless the board requires additional meetings or, due to circumstances beyond the board's control, the meeting cannot be held on the regular meeting date/and or time, and the meeting will be re-scheduled at the board's convenience. Public notice of the meetings will be given.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2010

July 2012

July 2015

September 2019

December 2023

Jen@iowaschool… Fri, 11/01/2019 - 11:30

231 - Special Meeting

It may be necessary for the board to conduct a special meeting in addition to the regularly scheduled board meeting. Special meetings may be called by the president of the board or by the board secretary at the request of a majority of the board. Should a special meeting be called, public notice will be given.

If the special meeting called is an emergency meeting and the board cannot give public notice in its usual manner, the board will give public notice of the meeting as soon as practical and possible in light of the situation. Emergency meetings will only be held when an issue cannot wait twenty-four hours necessary for a special meeting. The reason for the emergency meeting and why notice in its usual manner could not be given will be stated in the minutes.

Only the purpose or issue for which the special meeting was called may be discussed and decided in the special meeting. The board will strictly adhere to the agenda for the special meeting and action on other issues will be reserved for the next regular or special board meeting.

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

Jen@iowaschool… Fri, 11/01/2019 - 11:31

232 - Work Sessions

The board, as a decision-making body, is confronted with a continuing flow of problems, issues and needs which require action. While the board is determined to expedite its business, it is also mindful of the importance of planning, brainstorming and thoughtful discussion without action. Therefore, the board may schedule work sessions and retreats in order to provide its members and the administration with such opportunities. The board has the authority to hire an outside facilitator to assist them in work sessions.

Topics for discussion and study will be announced publicly, and work sessions and retreats will be conducted in open session. However, no board action will take place at the work session.

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

Jen@iowaschool… Fri, 11/01/2019 - 11:32

233 - Meeting Notice

BOARD OF DIRECTORS

Series 200

Policy Title: Meeting Notice Code No: 233

Public notice will be given for meetings and work sessions held by the board. Public notice will indicate the time, place, date and tentative agenda of board meetings. The public notice will be posted in a prominent place clearly designated for posting agendas in the central administration office and on an exterior facing door/window so that community members may see the agenda when the building is physically closed. The agenda will be posted at least two days before it is scheduled, but, at the minimum, twenty-four hours notice needs to be given.

A copy of the public notice will be provided to those who have filed a request for notice with the secretary. A copy of the public notice will also be accessible to employees and students.

In the case of special meetings, public notice will be given in the same manner as for a regular meeting unless it is an emergency meeting. In that case, public notice of the meeting will be given as soon as practical and possible in light of the situation. The media and others who have requested notice will be notified of the emergency meeting. Attendance at a special meeting or emergency meeting by the media or board members will constitute a waiver of notice.

It is the responsibility of the board secretary to give public notice of board meetings and work sessions.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

September 2019

December 2019

June 2023

Jen@iowaschool… Fri, 11/01/2019 - 12:05

234 - Quorum

Action by the board regarding the affairs of the school district may be taken only when a quorum, a majority of the board members, is in attendance at the board meeting.
While in person participation is encouraged, board members may attend meetings either in person or electronically provided each member can hear and be heard in real
time by all members present and the public.

While board members are encouraged to attend board meetings, three members will constitute a quorum and are a sufficient number to transact business of the school corporation. The adjournment of a meeting may be executed without a quorum.

An affirmative vote of a majority of the votes cast is sufficient to pass a motion or take action unless law or board policy requires a vote of a greater number.

It is the responsibility of each board member to attend board meetings.

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019
December 2019

Jen@iowaschool… Fri, 11/01/2019 - 12:07

235 - Rules of Order

An orderly board meeting allows the board members to participate in the discussion and decision process on an issue confronting the school district. Rules of order for board meetings allow school district business and the relative information concerning the business to be brought to the attention of the board. They also allow the board to discuss, act upon and make a clear record of school district business in a regular, ordered, reasonable and consistent manner.

The board will follow Robert's Rule of Order, Revised, latest edition as modified by this policy and subsequent rule.

The purpose of modified rules adopted by the board are:

To establish guidelines by which the business of the governing board can be conducted in a regular and internally consistent manner;
To organize the meetings so all necessary matters can be brought to the board and decisions of the board can be made in an orderly and reasonable manner;
To ensure members of the board, concentrating on the substantive issues at hand, have the necessary information to make decisions and to ensure adequate discussion of decisions to be made; and,
To ensure meetings and actions of the board are conducted so as to be informative to the staff and the public and to produce a clear record of actions taken and decisions made.

It is the responsibility of each board member to follow the rules of order stated in this policy at each meeting, and it is the responsibility of the presiding officer to conduct the board meeting within these rules.

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

Jen@iowaschool… Fri, 11/01/2019 - 12:08

235.R1 - Rules of Order Regulations

The following rules of procedure have been adopted by the board at the annual or organizational meeting:

Board members need not rise to gain the recognition of the board president.
All motions will be made as a positive action.
A motion will be adopted or carried if it receives an affirmative vote from more than half of the votes cast. Only "yes" and "no" votes are counted in this calculation. It should be noted that some motions require larger numbers of affirmative votes, such as to move into a closed session.
All motions shall receive a second, prior to opening the issue for discussion of the board. If a motion does not receive a second, the board president may declare the motion dead for lack of a second.
The board president may decide the order in which board members will be recognized to address an issue. An attempt should be made to alternate between pro and con positions.
The board president shall rule on all motions that come before the board.
The board president may rule on points of order brought before the board.
The board president shall have complete authority to recognize a member of the audience regarding a request to participate in the board meeting. Members of the public who wish to participate shall follow board policy.
The board president has the authority to declare a recess at any time for the purpose of restoring decorum to the meeting.
The board president has the same authority and responsibility as each board member to vote on all issues.

Date of Adoption/Revision
July 2009
July 2010
July 2012
July 2015
September 2019

Jen@iowaschool… Fri, 11/01/2019 - 12:09

236 - Board Meeting Agenda

The tentative agenda for each board meeting will state the topics for discussion and action at the board meeting. The agenda is part of the public notice of the board meeting and will be posted and distributed.

Persons requesting to place an item on the agenda must make a request to the superintendent prior to the drafting of the tentative agenda. The person making the request must state the person's name, address, purpose of the presentation, action desired and pertinent background information. Requests from the public may be added to the tentative agenda at the discretion of the superintendent after consultation with the board president. Requests received after the deadline may only be added to the agenda for good cause.

The tentative agenda and supporting documents will be sent to the board members 2 (two) days prior to the scheduled board meeting. These documents are the private property of the board member. Persons wishing to view the tentative agenda and supporting documents may do so at the central administration office.

The board will take action only on the items listed on the tentative agenda posted with the public notice. Items added to the agenda may be discussed or taken under advisement by the board. If an added item is acted upon, the minutes of the board meeting will state the reason justifying the immediate action.

It is the responsibility of the board president and superintendent to develop the agenda for each board meeting. Any board member may place an item on the next regular agenda with the consent of a majority of the board. Board members wishing to do so should provide notice to the superintendent and board president 2 days prior to the scheduled meeting.

Legal Reference: Iowa Code §§ 21; 279.8.

1980 Op. Att'y Gen. 269.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

September 2019

January 2022

Jen@iowaschool… Fri, 11/01/2019 - 12:11

237 - Consent Agenda

Very often the board must consider agenda items which are non-controversial or similar in content. Such agenda items might include ministerial tasks such as, but not limited to, the approval of the agenda, approval of previous minutes, approval of bills, approval of reports, etc. These items might also include similar groups of decisions such as, but not limited to, approval of staff contracts, approval of maintenance details for the school buildings and grounds, or approval of various schedules.

In order for a more efficient administration of board meetings, the board may elect to use a consent agenda for the passage of non-controversial items or items of a similar nature.

The superintendent in consultation with the board president and board secretary shall place items on the consent agenda. By using a consent agenda, the board has consented to the consideration of certain items as a group under one resolution. Items may be removed from the consent agenda at the request of a board member.

Nothing in this policy is to be construed as an attempt to avoid full compliance with laws dealing with open meetings or public notice of the agenda and meeting.

Date of Adoption/Revision:
July 2006
July 2009
July 2012
July 2015
September 2019

Jen@iowaschool… Fri, 11/01/2019 - 12:11

238 - Open Meetings

A gathering of a majority of board members either in person or electronically in which deliberation of an issue within the scope of the board’s policy-making duties takes place is a
board meeting. A gathering for the purpose of social or ministerial action will not constitute a board meeting when there is no discussion of policy or no intent to avoid the purpose of the open meetings law. Meetings of the board will be conducted in an open meeting unless a closed session is authorized by law or the meeting is exempt from the open meetings law.

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019
December 2019

Jen@iowaschool… Fri, 11/01/2019 - 12:13

239 - Closed Sessions

Generally, board meetings will be open meetings unless a closed session is provided for by law. The board may enter into closed session for any reason permitted by law.

Closed sessions take place as part of an open meeting. The item for discussion in the closed session will be listed as part of the tentative agenda on the public notice with the full text of the Iowa Code citation reference stated on the agenda. The motion for a closed session, stating the purpose for the closed session, will be made and seconded during the open meeting. A minimum of two-thirds of the board, or all of the board members present if any are absent, must vote in favor of the motion on a roll call vote. Closed sessions will be recorded and have detailed minutes kept by the board secretary. No voting will take place in the closed session. Final action on matters discussed in the closed session will be taken in an open meeting.

The minutes and the recordings will restate the motion made in the open meeting, the roll call vote, the members present, and the time the closed session began and ended. The recordings and the written minutes will be kept for one year from the date of the meeting. Real estate related minutes and recordings will be made public after the real estate transaction is completed.

The detailed minutes and recording will be sealed and will not be public records open to public inspection. The minutes and recording will only be available to board members or opened upon court order or administrative order in an action to enforce the requirements of the open meetings law. The board has complete discretion as to whom may be present at a closed session, but generally closed session will be limited to the board, a recording secretary and the superintendent if indicated. The board has discretion to nominate the board secretary or any board member to serve as recording secretary for the closed session.

Legal Reference: Iowa Code §§ 21; 22.7; 279.24

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

September 2019

January 2022

Jen@iowaschool… Fri, 11/01/2019 - 12:13

240 - Public Participation in Board Meetings

BOARD OF DIRECTORS

Series200

Policy Title: Public Participation in Board Meetings Code No: 240

The board recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board will set time aside for citizen participation, either at a specific time during the meeting or during the discussion of agenda items.

Public Comments During Board Meetings

Citizens wishing to address the board on a certain agenda item must notify the superintendent prior to the board meeting. Citizens wishing to present petitions to the board may do so at this time. However, the board will only receive the petitions and not act upon them or their contents.

The board has the discretion to limit the amount of time set aside for public participation.

The board has the discretion to limit the amount of time set aside for public participation. Normally, speakers will be limited to 3 minutes with a total allotted time for public participation of 15 minutes. However, the board president may modify this time limit, if deemed appropriate or necessary. Public comment is a time set aside for community input, but the board will not discuss or take any action on any matter during public comment.

Petitions to Place a Topic on the Agenda

Individuals who wish for an item to be placed on the board agenda may submit a valid petition to the board. For a petition to be valid, it must be signed by at least 500 eligible electors of the district, or ten percent of the individuals who voted in the last school election, whichever number is lower.

Upon receiving a valid petition to the board to place a proposal on the next board agenda for public hearing, the board will place the proposal identified in the petition on the agenda of the next regular meeting, or a special meeting held within 30 days of receipt of the petition. The board will provide a sign-up sheet for all individuals who wish to speak on the proposal, and individuals will be called to speak in order of sign-up. The sign-up sheet will require each individual to list their legal name and mailing address. Each speaker will be limited to an amount of time established by the board president that is reasonable and necessary based on the number of speakers signed up. The same time limit will apply to all speakers on the proposal. Each individual will be limited to one opportunity to speak. The board maintains absolute discretion on whether or not to discuss or act on the public comments made on the proposal. If a petition is related to curriculum, the district maintains discretion to determine whether to stop teaching that curriculum until the board holds the public hearing to discuss the curriculum.

If the pressure of business or other circumstances dictate, the board president may decide to temporarily suspend this practice. The board president will recognize these individuals to make their comments at the appropriate time. The orderly process of the board meeting will not be interfered with or disrupted. Only those speakers recognized by the board president will be allowed to speak. Comments by others are out of order. If disruptive, the individual making the comments or another individual causing disruption may be asked to leave the board meeting.

Date of Adoption/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

September 2019

August 2020

September 2021

Jen@iowaschool… Fri, 11/01/2019 - 12:19

240R1 - General Complaints by Citizens

BOARD OF DIRECTORS

Series 200

Policy Title: Public Complaints

Code No: 240R1

The board recognizes that concerns regarding the operation of the school district will arise. The board further believes that constructive criticism can assist in improving the quality of the education program and in meeting individual student needs more effectively. The board also places trust in its employees and desires to support their actions in a manner which frees them from unnecessary or unwarranted criticism and complaints.

Procedures for dealing with complaints concerning programs or practices should be governed by the following principles:

where action/investigation is desired by the complainant, or where it seems appropriate, the matter should be handled as near the source as possible;
complaints should both be investigated and, if possible, resolved expeditiously;
complaints should be dealt with courteously and in a constructive manner and
individuals directly affected by the complaint should have an opportunity to respond.

Specific procedures for handling complaints may be established in policies. The board, consistent with its board policy-making role, will deal with complaints concerning specific schools, programs or procedures only after the usual channels have been exhausted. Complaints regarding employees or complaints by students will follow the more specific policies on those issues.

When a complaint requiring attention is received by the board or a board member, it will be referred to the superintendent. After all of the channels have been exhausted, the complainant may appeal to the board by requesting a place on the board agenda or during the public forum portion of the board meeting. If the complainant appeals to the board, the appeal will be in writing, signed and an explanation given of the process followed by the complainant prior to the appeal to the board.

Parents, guardians and community members of the district who have concerns about the district or the board may refer to the student handbook for additional guidance from the Iowa Department of Education.

Date of Adoption/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

September 2019

September 2021

Jen@iowaschool… Fri, 11/01/2019 - 12:21

241 - Public Hearings

Public hearings may be held on school district matters at the discretion of the board. Public notice of a public hearing will be in the same manner as for a board meeting except that the notice will be given at least ten days before the hearing is to be held unless it is impossible or impractical to do so.

At public hearings, citizens of the district will be allowed to speak on the issue for which the public hearing is being held. Others may be allowed to speak at the board's discretion. Speakers are asked to keep their remarks as brief as possible. Prior to the beginning of the hearing, speakers and spectators will be apprised of the rules of order to be followed regarding time limitations, questions, remarks and rebuttals. In no event will a speaker be allowed to take the time of another speaker.

The board will conduct public hearings in an orderly fashion. At the beginning of the hearing, statements, background materials and public hearing rules and procedures will be presented by the board president. The board president will recognize the speakers. A board member may ask questions of the speakers after receiving permission from the board president. Only those speakers recognized by the chair will be allowed to speak. Comments by others are out of order. Individuals who interfere with or interrupt speakers, the board or the proceedings will be asked to leave.

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

Jen@iowaschool… Fri, 11/01/2019 - 12:22

242 - Board of Directors' Records

The board will keep and maintain permanent records of the board including, but not limited to, records of the minutes of board meetings and other required records of the board.

It is the responsibility of the board secretary to keep the minutes of the board meetings. The minutes of each board meeting will include, at a minimum, the following items: a record of the date, time, place, members present, action taken and the vote of each member, and the schedule of bills allowed will be attached. This information will be available within two weeks of the board meeting and forwarded to the newspaper designated as the official newspaper for publication. The information does not need to be published within two weeks. The schedule of bills allowed may be published on a once monthly basis in lieu of publication with the minutes. The permanent records of the board minutes may include more detail than is required for the publication of the minutes.

Minutes waiting approval at the next board meeting will be available for inspection at the central administration office after the board secretary transcribes the notes into typewritten
material which has been proofread for errors and retyped.

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019
December 2019

Jen@iowaschool… Fri, 11/01/2019 - 12:23

242E1 - Board Meeting Minutes

Since the official minutes of the board are the only basic legal record, it is important that they be recorded with extreme care and completeness. The board secretary will follow the following guidelines in writing board minutes:

With respect to content, the minutes should show the following:

The place, date, and time of each meeting.
The type of meeting--regular, special, emergency, work session.
Members present and members absent, by name.
The call to order and adjournment.
The departure of members by name before adjournment.
The late arrival of members, by name.
The time and place of the next meeting.
Approval, or amendment and approval, of the minutes of the preceding meeting.
Complete information as to each subject of the board's deliberation and the action taken.
The maker and seconder of the motion, what action was taken, and the vote on the motion detailed enough to attribute a vote to each member present.
Complete text of all board resolutions included in the appropriate location in the board minutes.
A record of all contracts entered into, with the contract documents kept in a separate file.
A record of all change orders on construction contracts.
All employment changes, including resignations or terminations.
A record, by number, of the bills of account approved by the board for payment.
A record of all calls for bids, bids received, and action taken thereon.
Approval of all transfers of funds from one budgetary fund to another.
Important documents forming a part of a motion should be made a part of the minutes by exhibit and placed in the minute book along with the minutes
Board policy and administrative guides should be made a part of the minutes by exhibit.
Adoption of textbooks and the school calendar.
Disapproval of open enrollment requests with justification for disapproval after the deadline.
The election or appointment of board officers.
At the annual meeting each year the record should indicate that the books of the treasurer and secretary and the Certified Annual Report have been examined and approved subject to the audit.

The Board minutes from the regular board meeting in July should reflect the following:

The board will approve a resolution naming depositories along with the maximum deposit for each depository.
The board will approve a resolution to pay bills when the board is not in session.

At the annual meeting or organizational meeting in odd numbered years the minutes should reflect the following:

The board will review and approve the annual settlement report prepared by the board treasurer.Appointment of a temporary chairperson if not specified in policy.
Appointment of a temporary chairperson if not specified in policy.
Oath of office administered to newly elected board members.
Nominations taken for the office of president and vice-president.
Election of the president and vice-president, the votes and the oath of office administered to the president and vice-president.

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2010
July 2012
July 2015
September 2019
December 2019

Jen@iowaschool… Fri, 11/01/2019 - 12:24

243

No policy currently exists for number 243

Jen@iowaschool… Fri, 11/01/2019 - 13:49

244 - Association Membership

Participation in board member associations are beneficial to the board. The board will maintain an active membership in organizations the board determines will be of benefit to the board and the school district.

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

Jen@iowaschool… Fri, 11/01/2019 - 12:25

245 - Board of Directors' Member Development and Training

The board may participate in conferences sponsored by educational associations and agencies in addition to its own in-service programs and work sessions.

The board will work closely with the Iowa Association of School Boards and encourage the board members to participate in conferences to achieve the Better Boardsmanship Award.

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019
December 2019

Jen@iowaschool… Fri, 11/01/2019 - 12:27

246 - Board of Directors' Member Compensation and Expenses

As an elected public official, the board member is a public servant who serves without compensation. Board members will be reimbursed for actual and necessary expenses incurred in the performance of their official duties.

Prior to reimbursement of actual and necessary expenses, the board member must submit a detailed receipt indicating the date, purpose and nature of the expense for each claim item. A credit card receipt is generally not considered a detailed receipt. Failure to provide a detailed receipt will make the expense non-reimbursable. Personal expenses will be reimbursed by the board member to the school district no later than ten working days following the date of the expense. In exceptional circumstances, the board may allow a claim without proper receipt.

Written documentation explaining the exceptional circumstances will be maintained as part of the school district's record of the claim.

It is the responsibility of the board secretary to compile the expenses of board members and bring them to the board for audit and approval in the same manner as other claims of the school district. It is the responsibility of the board to determine through the audit and approval process of the board whether the expenses incurred by a board member are actual and necessary expenses incurred in the performance of their official duties.

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

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247 - Gifts to Board of Directors

Board members may receive a gift on behalf of the school district. Board members will not, either directly or indirectly, solicit, accept or receive a gift, series of gifts or an honorarium unless the donor does not meet the definition of "restricted donor" stated below or the gift or honorarium does not meet the definition of gift or honorarium stated below.

A "restricted donor" is defined as a person or other entity which:

Is seeking to be or is a party to any one or any combination of sales, purchases, leases or contracts to, from or with the school district;
Will be directly and substantially affected financially by the performance or nonperformance of the board member's official duty in a way that is greater than the effect on the public generally or on a substantial class of persons to which the person belongs as a member of a profession, occupation, industry or region; or
Is a lobbyist or a client of a lobbyist with respect to matters within the school district's jurisdiction.

A "gift" is the giving of anything of value in return for which something of equal or greater value is not given or received. However, "gift" does not include any of the following:

Contributions to a candidate or a candidate's committee;
Information material relevant to a board member's official function, such as books, pamphlets, reports, documents, periodicals or other information that is recorded in a written, audio or visual format;
Anything received from a person related within the fourth degree by kinship or marriage, unless the donor is acting as an agent or intermediary for another person not so related;
An inheritance;
Anything available or distributed to the general public free of charge without regard to the official status of the board recipient;
Items received from a charitable, professional, educational or business organization to which the board member belongs as a dues paying member if the items are given to all members of the organization without regard to an individual member's status or positions held outside of the organization and if the dues paid are not inconsequential when compared to the items received;
Actual expenses of a board member for food, beverages, travel and lodging for a meeting, which is given in return for participation in a panel or speaking engagement at the meeting when the expenses relate directly to the day or days on which the board member has participation or presentation responsibilities;
Plaques or items of negligible resale value given as recognition for public service;
Non-monetary items with a value of less than three dollars that are received from any one donor during one calendar day;
Items or services solicited or given to a state, national or regional organization in which the state of Iowa or a school district is a member for purposes of a business or educational conference, seminar or other meeting or solicited by or given to state, national or regional government organizations whose memberships and officers are primarily composed of state or local government officials or employees for purposes of a business or educational conference, seminar or other meeting;
Items or services received by members or representatives of members as part of a regularly scheduled event that is part of a business or educational conference, seminar or other meeting that is sponsored and directed by any state, national or regional government organization in which the state of Iowa or a political subdivision of the state of Iowa is a member or received at such an event by members or representatives of members of state, national or regional government organizations whose memberships and officers are primarily composed of state or local government officials or employees;
Funeral flowers or memorials to a church or nonprofit organization;
Gifts which are given to a public official for the public official's wedding or twenty-fifth or fiftieth wedding anniversary;
Payment of salary or expenses by a board member's employer or the firm in which the board member is a member for the cost of attending a meeting of a subunit of an agency when the board member whose expenses are being paid serves on a board, commission, committee, council or other subunit of the agency and the board member is not entitled to receive compensation or reimbursement of expenses from the school district;
Gifts other than food, beverages, travel and lodging received by a board member which are received from a person who is a citizen of a country other than the United States and is given during a ceremonial presentation or as a result of a custom of the other country and is of personal value only to the board member; or
Actual registration costs for informational meetings or sessions which assist a public official or public employee in the performance of the person's official functions. The costs of food, drink, lodging and travel are not "registration costs" under this paragraph. Meetings or sessions which
A public official or public employee attends for personal or professional licensing purposes are not "informational meetings or sessions which assist a public official or public employee in the performance of the person's official functions" under this paragraph.

An "honorarium" is anything of value that is accepted by, or on behalf of, a board member as consideration for an appearance, speech or article. An honorarium does not include any of the following:

Actual expenses of a board member for registration, food, beverages, travel or lodging for a meeting, which is given in return for participation in a panel or speaking engagement at a meeting when the expenses relate directly to the day or days on which the board member has participation or presentation responsibilities;
A non-monetary gift or series of non-monetary gifts donated within thirty days to a public body, an educational or charitable organization or the department of general services; or
A payment made to a board member for services rendered as part of a private business, trade or profession in which the board member is engaged if the payment is commensurate with the actual services rendered and is not being made because of the person's status as a board member but, rather, because of some special expertise or other qualification.

It is the responsibility of each board member to know when it is appropriate to accept or reject gifts or honorariums.

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2012
July 2015
September 2019

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300 - ADMINISTRATION

300 - ADMINISTRATION admin@iowascho… Wed, 11/28/2012 - 16:38

301 - Role of the School District Administration

ADMINISTRATION

Series 300

Policy Title: Role of School District Administration Code No: 301

In this series of the board policy manual, the board defines the role and the employment of school district administrators. Policies in the 400 Series, "Employees," also apply to administrators unless a more specific policy exists in the 300 Series, "Administration."

School district administrators have been given a great opportunity and responsibility to manage the school district, to provide educational leadership, and to implement the educational philosophy of the school district. They are responsible for the day-to-day operations of the school district. In carrying out these operations, the administrators are guided by board policies, the law, the needs of the students, and the wishes of the citizens in the school district community.

It is the responsibility of the administrators to implement and enforce the policies of the board, to oversee employees, to monitor educational issues confronting the school district, and to inform the board about school district operations.

While the board holds the superintendent ultimately responsible for these duties, the principals are more directly responsible for educational results, for the administration of the school facilities and for the employees.

The board and the administration will work together to share information and decisions under the management team concept.

Date of Adoption/Review/Revision:

July 2006

July 2009

July 2012

July 2015

October 2018

August 2024

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302 - Management

ADMINISTRATION

Series 300

Policy Title: Management Code No: 302

The board and the administrators will work together in making decisions and setting goals for the school district. This effort is designed to obtain, share, and use information to solve problems, make decisions, and formulate school district policies and regulations.

It is the responsibility of each administrator to fully participate in the management of the school district by investigating, analyzing, and expressing his/her views on issues. Those board members or administrators with special expertise or knowledge of an issue may be called upon to provide information. Each board member and administrator will support the decisions reached on the issues confronting the school district.

The board is responsible for making the final decision in matters pertaining to the school district.

It is the responsibility of the superintendent to develop guidelines for cooperative decision-making.

Date of Adoption/Review/Revision:

July 2006

July 2009

July 2012

July 2015

October 2018

August 2024

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303 - Superintendent Qualifications, Recruitment, and Appointment

ADMINISTRATION

Series 300

Policy Title: Superintendent Qualifications, Recruitment, and Appointment

Code No: 303

The board will employ a superintendent to serve as the chief executive officer of the board, to conduct the daily operations of the school district, and to implement board policy with the power and duties prescribed by the board and the law.

The board will consider applicants that meet or exceed the standards set by the Iowa Department of Education, Iowa Board of Educational Examiners and the qualifications established in the job description for the superintendent position. In employing a superintendent, the board will consider the qualifications, credentials and records of the applicants without regard to race, color, religion, sex, creed, national origin, age, gender identity, or disability. In keeping with the law, however, the board will consider the veteran status of the applicants. The board will look closely at the training, experience, skill and demonstrated competence of qualified applicants in making its final decision.

In choosing a superintendent, the board will also consider the school district’s educational philosophy, financial situation, organizational structure, educational programs, and other factors deemed relevant by the board.

The board may contract for assistance in the search for a superintendent.

Date of Adoption/Review/Revision:

July 2006

July 2007

July 2009

July 2012

September 2012

July 2015

October 2018

June 2019

September 2024

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304 - Superintendent Salary and Other Compensation

ADMINISTRATION

Series 300

Policy Title: Superintendent Salary and Other Compensation Code No: 304

The board has complete discretion to set the salary of the superintendent. It is the responsibility of the board to set the salary and benefits of the superintendent at a level that will include consideration of, but not be limited to, the economic condition of the school district and the training, experience, skill, and demonstrated competence of the superintendent. The salary is set at the beginning of each contract term.

In addition to the salary and benefits, the superintendent's actual and necessary expenses are paid by the school district when the superintendent is performing work-related duties. It is within the discretion of the board to pay dues to professional organizations for the superintendent.

The board may approve the payment of dues and other benefits or compensation over and above the superintendent's contract. Approval of dues and other benefits or compensation will be included in the records of the board in accordance with board policy.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

October 2018

August 2024

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305 - Superintendent Civic Activities

ADMINISTRATION

Series 300 Policy Title: Superintendent Civic Activities

Code No: 305

The board encourages the superintendent to be involved in the school district community by belonging to school district community organizations and attending and participating in school district community activities.

It is the responsibility of the superintendent to become involved in school district community activities and events. It is within the discretion of the board to pay annual fees for professional organizations and activities.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

October 2018

March 2020

August 2024

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306 - Superintendent Professional Development

ADMINISTRATION

Series 300

Policy Title: Superintendent Professional Development Code No.: 306

The board encourages the superintendent to continue professional growth by being involved in professional organizations, attending conferences, continuing the superintendent's education, and participating in other professional activities.

It shall be the responsibility of the superintendent to arrange the schedule of events in order to enable the superintendent's attendance at various conferences and events. If a conference or event requires the superintendent to be absent from the office for more than three days, requires overnight traveling, or involves unusual expense, the superintendent shall bring it to the attention of the board prior to attending the event.

The superintendent shall report to the board about each event attended.

Date of Adoption/Review/Revision:

August 14, 1989

August 1994

August 1997

August 2000

July 2003

July 2006

July 2009

July 2012

July 2015

October 2018

September 2024

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307 - Superintendent Evaluation

ADMINISTRATION

Series 300

Policy Title: Superintendent Evaluation Code No.: 307

The board will conduct an ongoing evaluation of the superintendent's skills, abilities, and competence. At a minimum, the board will formally evaluate the superintendent on an annual basis. The goal of the superintendent's formal evaluation is to ensure the education program for the students is carried out, promote growth in effective administrative leadership, clarify the superintendent's role, clarify the immediate priorities of the board, and develop a working relationship between the board and the superintendent. This policy supports and does not preclude the ongoing, informal evaluation of the superintendent's skills, abilities and competence.

The superintendent will be an educational leader who promotes the success of all students by:

Mission, Vision and Core Values: Develop, advocate and enact a shared mission, vision, and core values of high-quality education and academic success and well being of each student.
Ethics and Professional Norms: Act ethically and according to professional norms to promote each student's academic success and well-being.
Equity and Cultural Responsiveness: Strive for equity of educational opportunity and culturally responsive practices to promote each student's academic success and well- being.
Curriculum, Instruction and Assessment: Develop and support intellectually rigorous and coherent systems of curriculum, instruction and assessment to promote each student's academic success and well-being.
Community Care and Support for Students: Cultivate an inclusive, caring and supportive school community that promotes the academic success and well-being of each student.
Professional Capacity of School Personnel: Develop the professional capacity and practice of school personnel to promote each student's academic success and well being.
Professional Community for Teachers and Staff: Foster a professional community of teachers and professional staff to promote each student's academic success and well being.
Meaningful Engagement of Families and Community: Engage families and the community in meaningful, reciprocal, and mutually beneficial ways to promote each student's academic success and well-being.
Operations and Management: Manage school operations and resources to promote each student's academic success and well-being.
School Improvement: Act as an agent of continuous improvement to promote each student's academic success and well-being.

The formal evaluation will be based upon the following principles:

The evaluation criteria will be in writing, clearly stated and mutually agreed upon by the board and the superintendent. The criteria will be related to the job description, the Iowa Standards for School Leaders, and the school district's goals, and the goals of the administrator's individual professional development plan;
At a minimum, the evaluation process will be conducted annually at an agreed upon time. Each board member will have an opportunity to individually evaluate the superintendent, and these individual evaluations will be compiled into an overall evaluation from the entire board;
The superintendent will conduct a self-evaluation prior to discussing the board's evaluation, and the board as a whole will discuss its evaluation with the superintendent;
The board may discuss its evaluation of the superintendent in closed session upon a request from the superintendent and if the board determines its discussion in open session will needlessly and irreparably injure the superintendent's reputation; and,
The individual evaluation by each board member, if individual board members so desire, will not be reviewed by the superintendent. Board members are encouraged, however, to communicate their criticisms and concerns to the superintendent in the closed session. The board president will develop a written summary of the individual evaluations, including both the strengths and the weaknesses of the superintendent, and place it in the superintendent's personnel file to be incorporated into the next cycle of evaluations.

This policy supports and does not preclude the ongoing, informal evaluation of the superintendent's skills, abilities and competence.

Date of Approval/Review/Revision:

July 2009

July 2012

July 2015

October 2018

September 2024

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307R1 - Evaluation - Superintendent

ADMINISTRATION

Series 300

Policy Title: Evaluation - Superintendent -Regulation

Code No.: 307R1

Evaluation of the superintendent shall be completed by the board by the fifteenth day of May and submitted in writing to the superintendent on or before the twentieth of the month. If any board member believes there is a possibility that the superintendent may not be issued a contract for the ensuing year, that board member shall notify the board president by March 1, and the above evaluation procedure shall be completed by the thirty-first day of March.

At the time of submission of the evaluation the board shall arrange a second appointment to allow for a discussion of the evaluation report.

The board shall notify the superintendent as to its intentions regarding another contract no later than the thirty-first day of March.

When a formal contract offer is made, the superintendent shall notify the board within twenty-one (21) days as to his/her acceptance or rejection of the offer.

Subsequent annual evaluations shall be kept confidential between the board and superintendent.

If undesirable conditions develop, the board shall arrange for a private conference with the superintendent at the earliest possible moment to attempt to correct the problem. If the conditions cannot be corrected, removal from office will be undertaken in the manner prescribed by law.

The president of the board shall be responsible for initiating the above procedures.

Date of Adoption/Review/Revision:

July 1979

August 12, 1985

August 14, 1989

August 1994

August 1997

August 2000

July 2003

July 2006

July 2009

July 2012

July 2015

October 2018

September 2021

August 2024

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308 - Building Principals - Functions

ADMINISTRATION

Series 300 Policy Title: Building Principals - Functions

Code No.: 308

The building principals, assistant principals, and directors shall establish such procedures as are necessary to carry out the functions outlined in their job description. These procedures shall be in writing whenever possible and shall be communicated to the superintendent and approved by the superintendent in instances where no established policy has been formulated.

Building principals shall inform the superintendent's office whenever they leave the community during the school day. If they leave their building but remain in the community, they shall notify the building secretary and maintain cell phone availability with the district. The name of the person in charge of the building in the principal's absence shall be communicated to all concerned.

Date of Adoption/Review/Revision:

July 1979

August, 1994

August, 1997

August, 2000

July, 2003

July 2006

July 2009

July 2012

July 2015

October 2018

August 2024

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309 - Administrator Qualifications, Recruitment, and Appointment

ADMINISTRATION

Series 300

Policy Title: Administrator Qualifications, Recruitment, and Appointment Code No. 309

The board will employ building principals and other administrators, in addition to the superintendent, to assist in the daily operations of the school district.

The board will consider applicants who meet or exceed the standards set by the Iowa Department of Education and the qualifications established in the job description for the position. In employing an administrator, the board will consider the qualifications, credentials and records of the applicants without regard to race, color, religion, sex, creed, national origin, age, gender identity, or disability. In keeping with the law, however, the board will consider the veteran status of the applicants. The board will look closely at the training, experience, skill and demonstrated competence of qualified applicants in making its final decision.

In choosing an administrator, the board will also consider the school district's educational philosophy, financial condition, organizational structure, education programs, and other factors deemed relevant by the board.

It is the responsibility of the superintendent to make a recommendation to the board for filling an administrative position, based on the requirements stated in this policy. The board will act only on the superintendent's recommendation.

The board may contract for assistance in the search for administrators.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2007

July 2009

July 2012

September 2012

July 2015

October 2018

September 2024

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310 - Administrator Contract and Contract Non-Renewal

ADMINISTRATION

Series 300

Policy Title: Administrator Contract and Contract Non-renewal Code No.: 310

The length of the contract for employment between an administrator and the board will be determined by the board and stated in the contract. The contract will also state the terms of the employment.

The first three years of a contract issued to a newly employed administrator will be considered a probationary period. The probationary period may be extended for an additional year upon the consent of the administrator. In the event of termination of a probationary or non-probationary contract, the board will afford the administrator appropriate due process, including notice by May 15. The administrator and board may mutually agree to terminate the administrator's contract.

It is the responsibility of the superintendent to create a contract for each administrative position.

Administrators who wish to resign, to be released from a contract, or to retire must comply with board policies regarding the areas of resignation, release or retirement.

Date of Adoption/Review/Revision:

July 2009

July 2012

July 2015

October 2018

September 2024

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311 - Administrator Salary and Other Compensation

ADMINISTRATION

Series 300

Policy Title: Administrator Salary and Other Compensation Code No: 311

The board has complete discretion to set the salary of the administrators. It is the responsibility of the board to set the salary and benefits of the administrators at a level that will include consideration of, but not be limited to, the economic condition of the school district and the training, experience, skill, and demonstrated competence of the administrators. The salary will be set at the beginning of each contract period.

In addition to the salary and benefits agreed upon, the administrator's actual and necessary expenses will be paid by the school district when the administrator is performing work-related duties. The board will approve the payment of other benefits or compensation over and above the administrator's contract. Approval of other benefits or items of an administrator's compensation will be included in the records of the board in accordance with board policy.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

October 2018

August 2024

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312 - Administrator Evaluation

ADMINISTRATION

Series 300

Policy Title: Administrator Evaluation Code No.: 312

The superintendent will conduct an ongoing process of evaluating the administrators on their skills, abilities, and competence. At a minimum, the superintendent will formally evaluate the administrators annually. The goal of the formal evaluation process is to ensure that the educational program for the students is carried out, ensure student learning goals of the school district are met, promote growth in effective administrative leadership for the school district, clarify the administrator's role as defined by the board and the superintendent, assess administrator competence in the Iowa Standards for School leaders, ascertain areas in need of improvement, clarify the immediate priorities of the responsibilities listed in the job description, and develop a working relationship between the superintendent and the administrator. This policy supports and does not preclude the ongoing informal evaluation of the administrator's skills, abilities and competence.

The superintendent is responsible for designing an administrator evaluation instrument to assess, among other things, the administrator's competence in meeting the Iowa Standards for School Leaders and the goals of the administrator's individual professional development plan. The formal evaluation will include written criteria related to the job description and the Iowa Standards for School Leaders. The superintendent, after receiving input from the administrators, will present the formal evaluation instrument to the board for approval.

The formal evaluation will also include an opportunity for the administrator and the superintendent to discuss the written criteria, the past year's performance and the future areas of growth. The evaluation is completed by the superintendent, signed by the administrator and filed in the administrator's personnel file.

The administrator will be an educational leader who promotes the success of all students by:

Mission, Vision and Core Values: Develop, advocate and enact a shared mission, vision, and core values of high-quality education and academic success and well being of each student.
Ethics and Professional Norms: Act ethically and according to professional norms to promote each student's academic success and well being.
Equity and Cultural Responsiveness: Strive for equity of educational opportunity and culturally responsive practices to promote each student's academic success and well being.
Curriculum, Instruction and Assessment: Develop and support intellectually rigorous and coherent systems of curriculum, instruction and assessment to promote each student's academic success and wellbeing.

Community Care and Support for Students: Cultivate an inclusive, caring and supportive school community that promotes the academic success and well being of each student.
Professional Capacity of School Personnel: Develop the professional capacity and practice of school personnel to promote each student's academic success and well being.
Professional Community for Teachers and Staff: Foster a professional community of teachers and professional staff to promote each student's academic success and well being.
Meaningful Engagement of Families and Community: Engage families and the community in meaningful, reciprocal, and mutually beneficial ways to promote each student's academic success and well being.
Operations and Management: Manage school operations and resources to promote each student's academic success and well being.
School Improvement: Act as an agent of continuous improvement to promote each student's academic success and well being.

It is the responsibility of the superintendent to conduct a formal evaluation of the probationary administrators and non-probationary administrators prior to May 15.

Date of Approval/Review/Revision:

July 2009 July 2015 September 2021

July 2012 October 2018 October 2024

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313 - Administrators' Professional Development

ADMINISTRATION

Series 300

Policy Title: Administrators' Professional Development

Code No.: 313

The board encourages the administrators to continue their professional growth by becoming involved in professional organizations, attending conferences, continuing their education, and participating in other professional activities.

It shall be the responsibility of the administrators to arrange their schedules in order to attend various conferences and events. Prior to the attendance at events, the administrator must have received approval from the superintendent.

The administrator shall report to the superintendent about each event attended.

Date of Adoption/Review/Revision:

August 1989

August 1994

August 1997

August 2000

July 2003

July 2006

July 2009

July 2012

July 2015

November 2018

October 2024

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314 - Development and Enforcement of Administrative Regulations

ADMINISTRATION

Series 300

Policy Title: Development and Enforcement of Administrative Regulations

Code No.: 314

Administrative regulations may be necessary to implement board policy. It is the responsibility of the superintendent to develop administrative regulations.

In developing the administrative regulations, the superintendent may consult with administrators or others likely to be affected by the regulations. Once the regulations are developed, employees, students and other members of the school district community will be informed in a manner determined by the superintendent.

The board will be kept informed of the administrative regulations utilized and their revisions. The board may review and recommend change of administrative regulations prior to their use in the school district if they are contrary to the intent of board policy.

It is the responsibility of the superintendent to enforce administrative regulations.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2009

July 2012

July 2015

November 2018

September 2024

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315 - Monitoring of Administrative Regulations

ADMINISTRATION

Series 300

Policy Title: Monitoring of Administrative Regulations

Code No.: 315

The administrative regulations will be monitored and revised when necessary. It is the responsibility of the superintendent to monitor and revise the administrative regulations.

The superintendent may rely on the board, administrators, employees, students, and other members of the school district community to inform the superintendent about the effect of and possible changes in the administrative regulations.

Date of Approval/Review/Revision:

July 2009

July 2012

July 2015

November 2018

September 2024

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316 - Administrator Code of Ethics

ADMINISTRATION

Series 300

Policy Title: Administrator Code of Ethics

Code No.: 316

Administrators, as part of the educational leadership in the school district community, represent the views of the school district. Their actions, verbal and nonverbal, reflect the attitude and the beliefs of the school district. Therefore, administrators will conduct themselves professionally and in a manner befitting to their position.

Each administrator will follow the code of ethics stated in this policy. Failure to act in accordance with this code of ethics or in a professional manner, in the judgment of the Board, will be grounds for discipline up to, and including, discharge.

The professional school administrator:

● Makes the education and well being of students the fundamental value of all decision

making.

● Fulfills all professional duties with honesty and integrity and always acts in a trustworthy and responsible manner.

● Supports the principle of due process and protects the civil and human rights of all

individuals.

● Implements local, state and national laws.

● Advises the school board and implements the board's policies and administrative rules

and regulations.

● Pursues appropriate measures to correct those laws, policies, and regulations that are not

consistent with sound educational goals or that are not in the best interest of children.

● Avoids using his/her position for personal gain through political, social, religious,

economic or other influences.

● Accepts academic degrees or professional certification only from accredited institutions.

● Maintains the standards and seeks to improve the effectiveness of the profession through

research and continuing professional development.

● Honors all contracts until fulfillment, release or dissolution mutually agreed upon by all

parties.

● Accepts responsibility and accountability for one’s own actions and behaviors.

● Commits to serving others above self.

Date of Adoption/Review/Revision:

July 2003

July 2006

June 2008

July 2009

July 2012

July 2015

November 2018

September 2024

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317 - Succession of Authority to the Superintendent

ADMINISTRATION

Series 300

Policy Title: Succession of Authority To The Superintendent

Code No.: 317

In the absence of the superintendent, it is the responsibility of the other administrators to assume the superintendent's duties. The succession of authority to the superintendent is in this order:

Director of Business Affairs
Director of Student Services

If the absence of the superintendent is temporary, the successor will assume only those duties and responsibilities of the superintendent that require immediate action. If the board determines the absence of the superintendent will be a lengthy one, the board will appoint an acting superintendent to assume the responsibilities of the superintendent. The successor will assume the duties when the successor learns of the superintendent's absence or when assigned by the superintendent or the board.

References to "superintendent" in this policy manual will mean the "superintendent or the superintendent's designee" unless otherwise stated in the Board policy.

Date of Adoption/Review/Revision:

July 2006

July 2009

July 2012

July 2015

November 2018

October 2024

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318 -

318 - Jen@iowaschool… Sun, 11/10/2019 - 10:38

319 - Insurance (Administrators and Directors)

The board agrees to provide full family health and major medical insurance coverage to those serving in an administrative or director capacity. Those positions include, but are not limited to:

Superintendent
Principal
Assistant Principal
Coordinator of Student Support Services
Finance Director (Business Manager)
Activities Director
Technology Director
Director of Buildings and Grounds
Transportation Director
Food Service Director

Date of Adoption/Revision:
June 2019

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400 - PERSONNEL

STAFF PERSONNEL

Series 400

Policy Title: Statement of Guiding Principles Code No.: 400

This series of the board policy manual is devoted to the board's goals and objectives for employees in the performance of their jobs. Employees provide a variety of important services for the children of the school district community. They may be teaching or assisting in the classroom, working in the office, maintaining the facilities, driving or repairing the school buses, or cooking lunches. Each employee plays a vital role in providing an equal opportunity for a quality education for students commensurate with the students' individual needs. While the teachers have the most direct impact on the formal instruction of students, all employees have an impact on the school environment by their dedication to their work and their actions. As role models for the students, employees shall promote a cooperative, enthusiastic, and supportive learning environment for the students.

In striving to achieve a quality education program, the board's goal is to obtain and retain qualified and effective employees. The board shall have complete discretion to determine the number, the qualifications, and the duties of the positions and the school district's standards of acceptable performance. It shall be the responsibility of the superintendent to make recommendations to the board in these areas prior to board action. The board recognizes its duty to bargain collectively with duly certified collective bargaining units. To the extent a group of employees has a recognized collective bargaining unit, the provisions of the master contract regarding such topics shall prevail.

Board policies in this series relating to general employees will apply to employees regardless of their position as a licensed employee, classified employee, substitute or administrator. Board policies relating to licensed employees will apply to positions that require a teaching license or administrator's certificate or other professional license, certificate or endorsement, unless administrative positions are specifically excluded from the policy or a more specific policy is in the 300 series, Administration. Classified employees' policies included in this series will apply to positions that do not fall within the definition of licensed employee.

Subject to the financial resources available to the board, it shall be the policy of the board to recruit and retain the highest caliber of administrators, certified employees, and classified employees. It shall be the policy of the board to appoint or dismiss all employees only upon the recommendation of the superintendent.

Date of Adoption/Revision:

July 1979

August 1992

August 1995

June 1998

June 2001

June 2004

July 2007

August 2013

July 2017

November 2020

admin@iowascho… Wed, 11/28/2012 - 16:39

401 - Equal Employment Opportunity and Affirmative Action

STAFF PERSONNEL

Series 400

Policy Title: Equal Employment Opportunity and Affirmative Action

Code No. 401

The Carroll Community School District shall provide equal opportunity to all employees and applicants for employment in accordance with all applicable equal employment opportunity laws, directives and regulations of federal, state and local governing bodies and agencies. The district shall take affirmative action in recruitment, appointment, assignment and advancement of women, minorities and the disabled. Employees shall be given notice of this policy annually.

Individuals who file an application with the district will be given consideration for employment if they meet or exceed the qualifications set by the district’s administration, the district’s board of directors and the Department of Education for the position for which they apply. In employing school district personnel, the board of directors shall consider the qualifications, credentials, and records of the applicants without regard race, color, national origin, sex, disability, religion, creed, age, sexual orientation, gender identity, genetic information, and any other equal employment opportunity and affirmative action laws, directives and regulations of federal, state and local governing bodies. In keeping with the law, the board of directors shall consider the veteran status of applicants.

Employees or applicants for employment having inquiries regarding compliance with equal employment opportunity and affirmative action are directed to contact:

Name Mrs. Amy Collison

Title Affirmative Action Coordinator

Location Adams Elementary, 1026 N Adams St. Carroll, IA 51401

Telephone Number 712-792-8040

Inquiries may also be directed, in writing, to the Iowa Civil Rights Department or to the Director of the Region VII Office of Civil Rights, Department of Education, Kansas City, Missouri. Such inquiry or complaint to the state or federal office may be done instead of, or in addition to, an inquiry or complaint at the local level.

Further information and copies of the procedures for filing a complaint are available in the district's central administrative office and the administrative office in each district attendance center.

Equal Employment Opportunity and Affirmative Action Compliance Program

The Community School District is an Equal Opportunity Employer without regard to race, color, national origin, sex, disability, religion, creed, age, sexual orientation, gender identity, genetic information, and any other equal employment opportunity and affirmative action laws, directives and regulations of federal, state and local governing bodies.

All employment decisions will be made in accordance with these principles. All employment related programs will be administered in a manner consistent with these principles. No employee or applicant shall suffer any form of discrimination because of race, color, national origin, sex, disability, religion, creed, age, sexual orientation, gender identity, genetic information.

To ensure awareness by all levels of the administration, all employees, all students, educational agencies, vendors with which the district works and the community, the district will disseminate information as detailed below.

Dissemination of Policy

1. Employees will be reminded annually of the district’s Equal Employment Opportunity Policy (“EEO Policy”) by:

1. 1. Description of the EEO Policy by publication or reference in all issuances or re-issuances of personnel handbooks.

1. 1. Where applicable, detailed discussions of the EEO Policy at administrative conferences and staff meetings.

1. 1. Posting of the EEO Policy on the district’s website.

1. Employees will also be reminded of the district’s Title IX policy per its Title IX policy and the law.

1. Employment advertisements and application forms will contain assurance of equal employment opportunity.

1. Employment sources and recruiting sources where jobs are posted and/or listed by the district will be reminded of the district’s EEO Policy, both verbally and in writing.

1. Notices informing employees and applicants of their rights under federal and state civil rights laws will be posted on bulletin boards and in

locations where applicants are interviewed.

Responsibility for Implementing the Affirmative Action Plan and Program

1. The affirmative action coordinator/designee is responsible for implementing the Affirmative Action Plan and Program and will render full assistance and support for those seeking help and assistance in taking affirmative action. Formal complaints and informal reports regarding sex discrimination, including sexual harassment, will be subject to the Title IX grievance process (see the Title IX Grievance Procedure regulation).

Recruiting

1. Additional emphasis will be given to seeking and encouraging applicants from minority groups, women's groups and the disabled where such applicants with the necessary qualifications or potentials are available.

Training

1. All training and in-service programs supported or sponsored by the district will continue to be equally open to all employees on the basis of qualifications.

Hiring, Placement, Transfer, Layoff and Recall

1. The district recognizes that to accomplish the long-range objectives of its Equal Employment Opportunity policy, continued affirmative action must be taken to ensure that job opportunities of all kinds are called to the specific attention of members of minority groups, women and the disabled, and that qualified members of such groups should be offered positions on the same basis as all other applicants or employees. To assure achievement of the objectives, the district will periodically review its practices of hiring job applicants.

1. Prior to a final offer of employment for any position the school district will perform criminal, child abuse, and sexual abuse background checks. The district may determine on a case-by-case basis that, based on the duties, some positions within the district will require more thorough background checks. Based upon the results of background checks, the school district will determine whether a contract will be offered.

Compensation

1. All employees will receive compensation in accordance with the same standards. Opportunities for performing overtime work or otherwise earning increased compensation will be afforded to all qualified employees without discrimination based on race, color, national origin, sex, disability, religion, creed, age, sexual orientation, gender identity, genetic information.

Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, shall be directed to the Affirmative Action Coordinator, Mrs. Amy Collison, Adams Elementary, 1026 N Adams St. Carroll, IA 51401, 712-792-8040, and will be subject to the general grievance procedures (see the General Grievance Procedure regulation). Formal complaints and informal reports regarding sex discrimination, including sexual harassment, will be subject to the Title IX grievance process (see the Title IX Grievance Procedure regulation).

Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, may also be directed in writing to the Director of the Region VII office of Civil Rights, U.S. Department of Education, 310 W. Wisconsin Ave., Ste. 800, Milwaukee, Wisconsin, 53203-2292, (414) 291-1111 or the Iowa Civil Rights Commission, 211 E. Maple, Des Moines, Iowa, 50309, (515) 281-4121. This inquiry or complaint to the federal office may be done instead of, or in addition to, an inquiry or complaint at the local level.

Further information and copies of the procedures for filing a complaint are available in the school district's central administrative office and the administrative office in each attendance center.

Date of Adoption/Revision:

September 2020

August 2024

dawn@iowaschoo… Fri, 02/07/2020 - 14:50

402 - Limitations to Employment References

STAFF PERSONNEL

Series 400

Policy Title: LIMITATIONS TO EMPLOYMENT REFERENCES

Code No. 402

The district believes in taking appropriate measures to promote the health and welfare of all students. Any school employee, volunteer, contractor, or agent shall not assist another school employee, contractor, or agent in obtaining a new job, apart from the routine transmission of administrative personnel files, if the individual or agency knows, or has probable cause to believe, that such school employee, contractor, or agent engaged in sexual misconduct regarding a minor or student in violation of the law. Sexual misconduct means physical or sexual abuse of students, including but not limited to sexual or physical relationships, grooming behavior, and otherwise inappropriate relationships with students.

This limitation does not apply if the matter has been properly reported to law enforcement and any other regulatory authorities required by law, and either:

the matter has been officially closed by the law enforcement agency;
the individual is acquitted or otherwise exonerated of the alleged misconduct; or
more than four years has passed since the case was opened, and no charges or indictment have been filed.

Date of Adoption/Revision:

November 2019

November 2020

August 2024

Jen@iowaschool… Mon, 02/24/2020 - 12:29

403 - Employee Conflict of Interest

STAFF PERSONNEL

Series 400 Policy Title: Employee Conflict of Interest

Code No.: 403

Employees use of their position with the school district directly or indirectly for financial gain is considered a conflict of interest with their position as employees and may subject employees to disciplinary action.

Employees have access to information and a captive audience that could award the employee personal or financial gain. No employee may solicit other employees or students for personal or financial gain to the employee without the approval of the superintendent. If the approval of the superintendent is given, the employee must conduct the solicitations within the conditions set by the superintendent. Further, the superintendent may, upon five days notice, require the employee to cease such solicitations as a condition of continued employment.

Employees will not act as an agent or dealer for the sale of textbooks, school equipment, musical instruments or other school supplies. Employees will not participate for personal financial remuneration in outside activities wherein their position on the staff is used to sell goods or services to students or to parents. Employees will not engage in outside work or activities where the source of information concerning the customer, client or employer originates from information obtained because of the employee’s position in the school district.

It will also be a conflict of interest for an employee to engage in any outside employment or activity which is in conflict with the employee’s official duties and responsibilities. In determining whether the outside employment or activity of an employee creates a conflict of interest, situations in which an unacceptable conflict of interest is deemed to exist will include, but not be limited to, any of the following:

The outside employment or activity involves the use of the school district’s time, facilities, equipment and supplies or the use of the school district’s badge, uniform, business card or other evidences of office to give the employee or the employee’s immediate family an advantage or pecuniary benefit that is not available to other similarly situated members or classes of members of the general public. For purposes of this section, a person is not “similarly situated” merely by being related to an employee who is employed by the school district.

The outside employment or activity involves the receipt of, promise of or acceptance of more or other consideration by the employee or a member of the employee’s immediate family from anyone other than the school district for the performance of any act that the employee would be required or expected to perform as part of the employee’s regular duties or during the hours during which the employee performs service or work for the school district.

The outside employment or activity is subject to the official control, inspection, review, audit or enforcement authority of the employee during the performance of the employee’s duties.

If the outside employment or activity is employment or activity in (1) or (2) above, the employee must cease the employment of or activity. If the activity or employment falls under (3), then the employee must:

- Cease the outside employment or activity; or
- Publicly disclose the existence of the conflict and refrain from taking any official action or performing any official duty that would detrimentally affect or create a benefit for the outside employment or activity. Official action or official duty includes, but is not limited to, participating in any vote, taking affirmative action to influence any vote, or providing any other official service or thing that is not available generally to members of the public in order to further the interests of the outside employment or activity.

It is the responsibility of each employee to be aware of and take the necessary action to eliminate a potential conflict of interest should it arise.

Date of Adoption/Revision:

June 2004

July 2007

August 2013

October 2016

November 2020

dawn@iowaschoo… Fri, 02/07/2020 - 14:56

404 - Employee Political Activity

STAFF PERSONNEL

Series 400

Policy Title: Employee Political Activity Code No.: 404

Employees will not engage in political activity upon property under the jurisdiction of the board or at school district activities or events. Activities including, but not limited to:

posting of political circulars or petitions,
the distribution of political circulars or petitions,
the collection of or solicitation for campaign funds,
solicitation for campaign workers, and
the use of students for writing or addressing political materials, or
the distribution of such materials to or by students are specifically prohibited.

Violation of this policy may be grounds for disciplinary action up to and including termination.

Date of Adoption/Review:

June 2004

July 2007

August 2013

October 2016

November 2020

dawn@iowaschoo… Fri, 02/07/2020 - 14:58

405 - Public Complaints About Employees

STAFF PERSONNEL

Series 400

Policy Title: Public Complaints About Employees Code No.: 405

The board recognizes situations may arise in the operation of the school district which are of concern to parents and other members of the school district community. While constructive criticism is welcomed, the board desires to support its employees and their actions to free them from unnecessary, spiteful or negative criticism and complaints that do not offer advice for improvement or change.

The board firmly believes concerns should be resolved at the lowest organizational level by those individuals closest to the concern. Whenever a complaint or concern is brought to the attention of the board it will be referred to the administration to be resolved consistent with the following:

Matters concerning an individual employee should first be addressed to the employee.
Unsettled matters from (A) above or problems and questions about individual attendance centers should be addressed to the employee’s building principal or immediate supervisor.
Unsettled matters from (B) above or problems and questions concerning the school district should be directed to the superintendent.
If a matter cannot be settled satisfactorily by the superintendent, the individual may ask that it be brought to the board. To ask that a concern regarding an employee be addressed by the board, the individual must notify the board president in writing of the concern. The board president may bring it to the attention of the entire board by placing it on the agenda or the individual may be able to address the complaint with the board at the beginning of a meeting in accordance with board policy.

It is within the discretion of the board to address complaints from the members of the school district community, and the board will only consider doing so if a complaint is in writing, signed, and the individual bringing the complaint has complied with this policy.

Date of Adoption/Review

June 2004

July 2007

August 2013

October 2016

November 2020

dawn@iowaschoo… Fri, 02/07/2020 - 15:01

406 - Child Abuse Reporting

STAFF PERSONNEL

Series 400

Policy Title: Child Abuse Reporting

Code No. 406

In compliance with state law and to provide protection to victims of child abuse, the board believes incidents of alleged child abuse should be reported to the proper authorities. All licensed school employees, teachers, coaches and paraeducators and all school employees 18 years of age or older are mandatory reporters as provided by law and are to report alleged incidents of child abuse they become aware of within the scope of their professional duties.

When a mandatory reporter suspects a student is the victim of child abuse, the mandatory reporter will orally or in writing notify the Iowa Department of Human Services. If the mandatory reporter believes the child is in immediate danger, the local law enforcement agency will also be notified. Within forty-eight hours of the oral report the mandatory reporter will file a written report with the Iowa Department of Human Services.

Within six months of their initial employment, mandatory reporters will take a two-hour training course involving the identification and reporting of child abuse, or submit evidence they’ve taken the course within the previous three years. Once the training course has been taken, the certificate will remain valid for three years. Employees who have taken the two-hour training course will take the one-hour follow up training course every three years and prior to the expiration of their certificate.

Date of Adoption/Review/Revision:

July 2007

August 2013

October 2016

June 2017

March 2020

November 2020

August 2022

August 2023

dawn@iowaschoo… Fri, 02/07/2020 - 15:02

406R1 - Child Abuse Reporting Regulation

STAFF PERSONNEL

Series 400

Policy Title: Child Abuse Reporting Regulation

Code No.: 406R1

Iowa law requires district personnel who are mandatory reporters to report to the Iowa Department of Human Services instances of suspected child abuse which they become aware of within the scope of their professional duties.

The law further specifies that an employee who is a mandatory reporter who knowingly or willfully fails to report a suspected case of child abuse is guilty of a simple misdemeanor and the mandatory reporter may be subject to civil liability for damages caused by the failure to report.

Employees participating in good faith in the making of a report or in a judicial proceeding that may result from the report are immune from liability.

Child Abuse Defined

"Child abuse" is defined under Iowa law as:

Any non-accidental physical injury or injury which is at variance with the history given of it, suffered by a child as the result of the acts or omissions of a person responsible for the care of the child.

Any mental injury to a child’s intellectual or psychological capacity as evidenced by an observable and substantial impairment in the child’s ability to function within the child’s normal range of performance and behavior as the result of the acts or omissions of a person responsible for the care of the child, if the impairment is diagnosed and confirmed by a licensed physician or qualified mental health professional.

The commission of a sexual offense with or to a child as a result of the acts or omissions of the person responsible for the child. Sexual offense includes sexual abuse, incest, and sexual exploitation of a minor.

The failure on the part of a person responsible for the care of a child to provide for the adequate food, shelter, clothing or other care necessary for the child's welfare when financially able to do so or when offered financial or other reasonable means to do so. A parent or guardian legitimately practicing religious beliefs who does not provide specified medical treatment for a child for that reason alone shall not be considered abusing the child.

The acts or omissions of a person responsible for the care of a child which allow, permit, or encourage the child to engage in acts of prostitution.

An illegal drug is present in a child’s body as a direct and foreseeable consequence of the acts or omissions of the person responsible for the care of the child.

The person responsible for the care of a child has in the presence of the child manufactured a dangerous substance, or in the presence of the child possesses a product containing ephedrine, its salts, optical isomers, salts of optical isomers, or pseudoephedrine or its salts with the intent to use the product as a precursor or an intermediary to a dangerous substance.

The commission of bestiality in the presence of a minor by a person who resides in a home with a child, as a result of the acts or omissions of a person responsible for the care of the child.

Knowingly allowing a person custody or control of, or unsupervised access to a child or minor, after knowing the person is required to register or is on the sex offender registry.

Teachers in public schools are not "persons responsible for the care of the child" under this definition. However, a teacher who abuses a child is subject to civil, criminal, and professional sanctions.

Reporting Procedures

Employees who are mandatory reporters are required to report, either orally or in writing, within twenty-four hours to the Iowa Department of Human Services when the employee reasonably believes a child has suffered from abuse. Within forty-eight hours of an oral report, a written report must be filed with Department of Human Services.

Each report should contain as much of the following information as can be obtained within the time limit. However, Iowa law specifies a report will be considered valid even if it does not contain all of the following information:

name, age, and home address of the child;
name and home address of the parent(s,) guardian(s) or other person(s) believed to be responsible for the care of the child;
the child's present whereabouts if not the same as the parent'(s), guardian(s), or other person'(s) home address;
Nature and extent of injuries, including evidence of previous injuries;
name, age, and condition of other children in the same home;
any other information considered helpful; and,
name and address of the person making the report.

It is not the responsibility of employees to prove that a child has been abused or neglected. Employees should not take it upon themselves to investigate the case or contact the family of the child. The Iowa Department of Human Services is responsible to investigate any incident of alleged abuse.

Date of Adoption/Revision:

July 2007

August 2013

October 2016

June 2017

November 2020

Iowa Department of Human Services

REPORT OF SUSPECTED CHILD ABUSE

This form may be used as the written report which the law requires all mandated reporters to file with the Department of Human Services following an oral report of suspected child abuse. If your agency has a report form or letter format which includes all of the information requested on this form, you may use the agency format in place of this form.

Fill in as much information under each category as is known. Submit the completed form to the local office of the Department of Human Services within 48 hours of oral report.

FAMILY INFORMATION

Name of Child Age Date of Birth

Address:

Phone School Grade Level

Name of parent or guardian Phone (if different from child’s)

Address (if different from child’s)

OTHER CHILDREN IN THE HOME

NAME BIRTH DATE CONDITION

INFORMATION ABOUT SUSPECTED ABUSE

In this section, indicate the date of suspected abuse; the nature, extent and cause of the suspected abuse; the person(s) thought to be responsible for the suspected abuse; evidence of previous abuse; and other pertinent information needed to conduct the investigation. Use the back of this form if necessary to complete the information requested above and to identify individuals who have been informed of the child abuse report, such as building administrator, supervisor, etc.

REPORTER INFORMATION

Name and title or position:

Office Address:

Phone Relationship to child

Names of other mandatory reporters who have knowledge of the abuse:

Signature of Reporter: Date:

Iowa Department of Human Services

REPORT OF SUSPECTED CHILD ABUSE

470-0665 (Rev. 10/06)

dawn@iowaschoo… Fri, 02/07/2020 - 15:13

407 - Employee Travel Compensation

STAFF PERSONNEL

Series 400

Policy Title: Employee Travel Compensation

Code No.: 407

Employees traveling on behalf of the school district and performing approved school district business will be reimbursed for their actual and necessary expenses. Actual and necessary travel expenses will include, but not be limited to, transportation and/or mileage costs, lodging expenses, meal expenses, and registration costs.

Travel Outside the School District

Travel outside of the school district must be verbally pre-approved by the employee’s supervisor. Pre-approval will include an evaluation of the necessity of the travel, the reason for the travel and an estimate of the cost of the travel to qualify as approved school district business.

Reimbursement for actual and necessary expenses may be allowed for travel outside the school district if the employee received pre-approval for the travel. Prior to reimbursement of actual and necessary expenses, the employee must provide the school district with a detailed receipt, indicating the date, purpose and nature of the expense for each claim item. In exceptional circumstances, the superintendent may allow a claim without proper receipt. Written documentation explaining the exceptional circumstances is maintained as part of the school district's record of the claim.

Failure to have a detailed receipt will make the expense a personal expense. Personal expenses, including mileage, in excess of that required for the trip are reimbursed by the employee to the school district no later than 10 working days following the date of the expense.

Reimbursement for actual and necessary expenses for travel outside the school district will be limited to the pre-approved expenses. Travel costs for a spouse or anyone other than the district employee approved for travel shall be a personal expense not reimbursed by the district.

Pre-approved expenses for transportation within three hundred miles of the school district administrative office will be by automobile. If a school district vehicle is not available, the employee will be reimbursed at the current IRS Standard Mileage Rate for business as of July 1 of the current year. The rate will be reviewed annually. Pre-approved expenses for transportation outside of three hundred miles of the school district administrative office may be by public carrier. Reimbursement for air travel will be at the tourist class fares. Should an employee choose to travel by automobile, reimbursement will be limited to the public carrier amount.

Pre-approved expenses for transportation in a rental car is limited to the cost of a Class "C" rental car at a medium priced agency unless the number of people traveling on behalf of the school district warrants a larger vehicle.

Pre-approved expense for lodging within the state is limited to $150.00 per night. Pre-approved expense for lodging outside the state is limited to the rate of a medium priced hotel in the area. Lodging may be pre-approved by the superintendent for a larger amount if special circumstances require the employee to stay at a particular hotel. Pre-approved expenses for meals within the state are limited to $14.00 for breakfast, $16.00 for lunch and $29.00 for dinner. Pre-approved expenses for meals outside the state are limited to the General Services Administration meal per diem breakdown for the area of travel and needs to be approved by the superintendent before travel occurs. Meals may be pre-approved for a larger amount by the superintendent.

Travel Within the School District

Employees required to travel in their personal vehicle between school district buildings to carry out the duties of their position may be reimbursed at the current IRS Standard Mileage Rate for business as of July 1 of the current year. The rate will be reviewed annually. It is the responsibility of the superintendent or designee to approve travel within the school district by employees. It is the responsibility of the board to review the travel within the school district by the superintendent and/or designee through the board's audit and approval process.

The superintendent and/or designee is responsible for developing administrative regulations regarding actual and necessary expenses, in-school district travel allowances and assignment of school district vehicles. The administrative regulations will include the appropriate forms to be filed for reimbursement to the employee from the school district and the procedures for obtaining approval for travel outside of and within the school district.

Date of Adoption/Review/Revision

July 2006

July 2007

July 2010

July 2013

October 2016

August 2020

STAFF PERSONNEL

Series 400

Policy Title: Employee Travel Compensation Regulation

Code No.: 407R1

Travel Allowance

Out-of-city and out-of-district mileage will be paid at the rate of the current IRS Standard Mileage Rate for business as of July 1st of the current year. The rate will be reviewed annually. Reimbursement for mileage applies only when employees are asked to use their personal vehicle. Every attempt will be made to provide a school-owned vehicle for out-of-city and out-of-district travel.

In-city and in-district mileage will be paid at the rate of the current IRS Standard Mileage Rate for business as of July 1st of the current year. The rate will be reviewed annually. Reimbursement for mileage applies only when employees are required to use their personal vehicle to travel during the working day as per their assignment and approval by the superintendent and/or designee.

All mileage reimbursement requests must be made on the proper district form by the fifth day of the month. Employees are to turn in mileage reimbursement requests on a monthly basis.

Standardized Miles To Be Used On In-City/In District

Mileage Reimbursement Form

Carroll High School to:	One Way	Round Trip	Adams Elem School to:	One Way	Round Trip
Carroll Middle School	.4	.8	Carroll High School	2.0	4.0
Fairview	1.0	2.0	Carroll Middle School	2.2	4.4
Kuemper/Holy Spirit	2.8	5.6	Fairview	1.0	2.0
St. Lawrence	1.9	3.8	Kuemper/Holy Spirit	1.0	2.0
Rec Center	2.0	4.0	St Lawrence	.5	1.0
Downtown	2.4	4.8	Rec Center	.9	1.8
Ag Building/ROAR	2.4	4.8	Downtown	.3	.6

Carroll Middle School To:	One Way	Round Trip	Fairview Elem To:	One Way	Round Trip
Fairview	1.3	2.6	Kuemper/Holy Spirit	2.0	4.0
Adams Elem	2.2	4.4	St. Lawrence	1.0	2.0
Kuemper/Holy Spirit	3.3	6.6	Rec Center	1.0	2.0
St. Lawrence	2.3	4.6	Downtown	1.4	2.8
Rec Center	2.3	4.6
Downtown	2.7	5.4
Ag Building/ROAR	2.8	5.6	Other:	One Way	Round Trip
			Carroll to Mt Carmel	8	16
			Carroll to Breda	13	26
			Carroll to Halbur	11	22
			Carroll to Templeton	15	30

Date of Adoption/Review/Revision

October 2016

August 2020

July 2022

CARROLL COMMUNITY SCHOOL DISTRICT

IN-CITY/IN-DISTRICT MILEAGE REIMBURSEMENT FORM

Name	Month	Year

DESTINATION MILEAGE FORM (USE CHART ON REVERSE SIDE)

DATE FROM/TO

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.

21.

22.

23.

24.

25.

26.

27.

28.

29.

30.

31.

TOTAL FOR MONTH: Total miles will be multiplied by the current IRS Standard Mileage Rate for business as of July 1st of the current year.

Total Miles for Month:

SUBMITTED BY DATE SUBMITTED:

APPROVED BY DATE APPROVED:

dawn@iowaschoo… Fri, 02/07/2020 - 15:15

407R1 - Employee Travel Compensation Regulation

407R1 - Employee Travel Compensation Regulation dawn@iowaschoo… Fri, 02/07/2020 - 15:16

407R2 - Expense Report

See form attached

dawn@iowaschoo… Fri, 02/07/2020 - 15:31

408 - Credit Card for Fuel

STAFF PERSONNEL

Series 400

Policy Title: Credit Card for Fuel Code No.: 408

Employees may use the fuel credit cards for the actual and necessary expenses incurred in the performance of work-related duties. Actual and necessary expenses incurred in the performance of work-related duties are limited to fuel for the school district transportation vehicles used for transporting students to and from school and for school district-sponsored events, professional development of the board and employees, and other expenses required by employees and the board in the performance of their duties.

Employees and officers using the fuel credit card are required to sign the credit card out and initial when the credit card is returned. In addition, employees and officers using the fuel credit card must submit a detailed receipt in addition to a credit card receipt indicating the date and amount for each claim.

The transportation director shall maintain the fuel credit cards for fueling the school district transportation vehicles in accordance with board policy.

It is the responsibility of the superintendent and/or designee to determine whether the fuel credit card use is for appropriate school district business. It is the responsibility of the board to determine through the audit and approval process of the board whether the fuel credit card use by the superintendent and/or designee and the board is for appropriate school district business.

Date of Adoption/Revision:

June 2002

June 2004

July 2007

August 2013

June 2017

January 2021

dawn@iowaschoo… Fri, 02/07/2020 - 15:32

408.1 - Credit Card and Procurement Card

STAFF PERSONNEL

Series 400

Policy Title: Credit Card and Procurement Cards

Code No.: 408.1

Employees may use school district credit cards and/or procurement cards (p-cards) for the actual and necessary expenses incurred in the performance of work-related duties. Actual and necessary expenses incurred in the performance of work-related duties include, but are not limited to travel expenses related to professional development or fulfillment of required job duties, fuel for school district transportation vehicles used for transporting students to and from school and for school-sponsored events, payment of claims related to professional development of the board and employees, and other expenses required by employees and the board in the performance of their duties.

Employees and officers using a school district credit or procurement card must submit a detailed, itemized receipt in addition to a credit or procurement card receipt indicating the date, purpose and nature of the expense for each claim item. Failure to provide a proper receipt will make the employee responsible for expenses incurred. Those expenses are reimbursed to the school district no later than ten working days following use of the school district's credit or procurement card. In exceptional circumstances, the superintendent or board may allow a claim without proper receipt. Written documentation explaining the exceptional circumstances is maintained as part of the school district's record of the claim.

The school district may maintain a school district credit or procurement card for actual and necessary expenses incurred by employees and officers in the performance of their duties. The superintendent may maintain a school district credit or procurement card for actual and necessary expenses incurred in the performance of the superintendent's duties. The transportation director may maintain a school district credit or procurement card for fueling school district transportation vehicles in accordance with board policy.

It is the responsibility of the superintendent to determine whether the school district credit or procurement card use is for appropriate school business. It is the responsibility of the board to determine through the audit and approval process of the board whether the school district credit or procurement card used by the superintendent and the board is for appropriate school business.

The superintendent is responsible for developing administrative regulations regarding actual and necessary expenses and use of a school district credit or procurement card. The administrative regulations will include the appropriate forms to be filed for obtaining a credit or procurement card.

Date of Adoption/Review/Revision:

June 2017

January 2021

June 2023

dawn@iowaschoo… Fri, 02/07/2020 - 15:33

408.1R1 - Credit Card Use Regulations

STAFF PERSONNEL

Series 400 Policy Title: Credit Card Use Regulation

Code No.: 408.1 R1

Credit cards used for online purchases, expenses for professional development meetings, conferences and conventions, and other expenses required by employees and the board in the performance of their duties shall be in the possession and control of the Accounts Payable Department.

Cards will be distributed to employees only when a specific need arises. A specific need shall include, but not limited to, online purchases, expenses for professional development meetings, conferences and conventions, and other expenses required by employees and the board in the performance of their duties.

Expenses shall be limited to the guidelines set forth in Policy 407. Expenses exceeding the limits of Policy 407 shall be the personal responsibility of the cardholder, unless pre-approved by the superintendent or designee. Cards shall be returned to the Accounts Payable Department with a detailed credit card receipt immediately upon completion of use.

Employees using the school district credit card are required to sign the credit card out and initial when the credit card is returned to the Accounts Payable Department. In addition, employees and officers using the school district credit card must submit a detailed receipt in addition to a credit card receipt indicating the date and amount for each claim.

Date of Adoption/Revision:

June 2017

January 2021

dawn@iowaschoo… Mon, 02/10/2020 - 07:08

409 - Employee Use of Cell Phones

STAFF PERSONNEL

Series 400

Policy Title: Employee Use of Cell Phones Code No.: 409

The school district may issue cell phones to employees when there is a valid school district related business purpose for the employee to have access to a cell phone. Prior to issuing an employee a school district cell phone, the school district will evaluate the employee’s job assignment and responsibilities and determine whether the employee should be issued a school district cell phone. If the school district determines an employee will be issued a school district cell phone, the school district will determine the appropriate cell phone and cell phone plan for the employee.

An employee’s use of a school district cell phone will be limited to school district business. Personal use of school district cell phones will only be allowed on a limited and infrequent basis.

Employees who are issued school district cell phones may not use them at any time while they are operating motor vehicles or equipment. Employees who are involved in an accident and/or charged with violations of the law resulting from the use of a school district cell phone while operating motor vehicles or equipment will be solely responsible for all liability that results from such actions, including, but not limited to all damages, costs, fees, and fines.

Any school district cell phone issued to an employee is school district property and all communications over and activity conducted on any school district cell phone is subject to being monitored and reviewed by the school district. An employee who has been issued a school district cell phone is expected to protect it from loss, damage or theft and will be responsible for any damages or charges that result from the employee’s failure to exercise due care. If an employee is issued a school district cell phone and it is lost or stolen, the employee must notify the school district so that service can be discontinued. An employee shall notify the school district if a school district cell phone the employee has been issued malfunctions.

Upon separation from employment or at any time upon request, the employee may be asked to produce a school district cell phone issued to the employee for return or inspection. Employees unable to present a school district issued cell phone in good working condition within twenty-four (24) hours of being asked to produce it may be required to bear the cost of replacing the cell phone.

Employees shall restrict use of personal cell phones to break periods or lunch periods. Personal cell phones shall be turned off during business hours. Employees shall not conduct school district business with their personal cell phones.

An employee’s failure to comply with this policy may subject the employee to disciplinary action up to and including termination of employment.

Approved/Revised August 2013 October 2016

January 2021

dawn@iowaschoo… Mon, 02/10/2020 - 07:09

410 - Group Medical, Dental, and Vision Coverage for Retirees

STAFF PERSONNEL

Series 400

Policy Title: Group Medical, Dental, and Vision Coverage for Retirees Code No.: 410

A licensed, classified, or non-bargaining employee, along with their spouse and dependents, who is currently enrolled in the district’s group medical, dental, and/or vision plan will have the ability to continue coverage upon retirement before the age of 65 provided he or she meets the requirement of the insurer. Eligible employees are those who have attained at least age 55 as of the retirement date and completed a total of 15 full-time (30+ hours per week) continuous years of service to the district or a total of 30 years full-time service to the district. Retirees covered by the plan make contributions toward the plan premiums for 100% of the plan premium less any allowance that may be offered as part of any district voluntary retirement special pay plan.

Medical, dental, and vision benefits under the district's group retiree plan will cease for the retiree and their spouse and/or dependents on the first day of the insurance month that next follows the date the retiree attains the age of 65, or the first day of the insurance month that next follows the date the employee retires if he/she retires after age 65. However, the employee will be able to continue coverage provided he/she makes application to the carrier and pays the first premium to the company within the prescribed timeline of the carrier.

It is to be understood that the district does have the right to change or terminate the group medical, dental, or vision plans at any time. Retirees attaining the age of 65 are to be notified in writing of the fact that this right is reserved to the district.

Date of Adoption/Review/Revision:

August 11, 1986

August 1992

August 1995

June 1998

June 2001

June 2004

July 2007

August 2013

October 2016

November 2022

dawn@iowaschoo… Mon, 02/10/2020 - 07:10

411 - Compliance with the Consolidated Omnibus Budget Reconciliation Act

The district is an employer subject to the provisions of the Consolidated Omnibus Budget Reconciliation Act (COBRA) signed into law on April 7, 1986. The law contains provisions that speak to continuation of group health plans for individuals beyond normal termination dates.

The district will abide by the provisions of this act.

Date of Adoption/Revision:
August 11, 1986
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

dawn@iowaschoo… Mon, 02/10/2020 - 07:11

411R1 - Compliance with the Consolidated Omnibus Budget Reconciliation Act

COBRA provides that qualified employees and dependents in the groups listed below who were not previously able to continue on a group health plan may now elect to continue on the group health plan. Qualified employees and dependents are:

Employees: Termination of employment (including involuntary termination for any reason other than gross misconduct); or a reduction in number of hours worked.
Dependents: Divorce or legal separation; the employee's death; or an active employee's decision to drop out of the plan upon his/her entitlement to Medicare.
Dependent Children: Loss of status as a dependent for any reason (e.g., attainment of maximum age, marriage, etc.).

If an employee becomes ineligible by virtue of (a) above, that employee (and his/her then covered dependents) must be offered continuation for the period beginning on the date coverage would otherwise cease and ending on the earliest of:

the last day of the plan month for which the employee makes timely payment of any required premium; or
the date on which the group health plan is ended (and not replaced); or
with respect to each employee and dependent, the date that person becomes covered under another group health plan or becomes entitled to Medicare; or
the date 18 months after the date continuation begins.

If an employee's dependents become eligible by virtue of (b) or (c) above, such dependents must be offered continuation for the period beginning on the date coverage would otherwise cease and ending on the earliest of:

the last day of the plan month for which the dependents make timely payment of any required premium; or
the date on which the group health plan is ended (and not replaced); or
with respect to each dependent, the date that person becomes covered under another group health plan or becomes entitled to Medicare; or
the date 36 months after the date continuation begins.

The following provision of the law providing for continuation of benefits will also apply:

During the period of continuation, qualified employees/dependents will be treated as if normal plan coverage had not ceased.
Employer will give general and specific written notice to employees/dependents as required.
Employee or dependent will give proper written notice to the employer when a dependent qualified.
The employee/dependent continuing coverage is responsible for the premium.

COBRA provisions that affect group health plans will be coordinated with Medicare coverage as per existing or modified law.

Previous to COBRA, patients were not charged for medical care provided by the Veterans Administration and Military Hospitals. Thus coverage under group health plans was excluded. Group health plans must reimburse the Federal government for VA/Military Hospital care. Such reimbursement will be made only to the extent permitted by the plan.

Date of Adoption/Revision:
August 11, 1986
August 10, 1987
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
July 2013
October 2016

dawn@iowaschoo… Mon, 02/10/2020 - 07:12

412 - Annuities

STAFF PERSONNEL

Series 400

Policy Title: Annuities Code No.: 412

It shall be the policy of the school district to honor the written request of school district employees, when properly executed by the employee and filed with the employee benefits coordinator, to purchase an individual annuity contract through payroll deductions for the employee in accordance with federal and state laws, rules, and regulations.

Employees desiring to participate in the tax sheltered annuity program through payroll deductions shall contact the employee benefits coordinator. When all forms have been completed satisfactorily, they are to be returned to the employee benefits coordinator.

Responsibility for supplying the employee benefits coordinator with appropriate information in a timely manner rests entirely with the employee.

Date of Adoption/Revision:

August 23, 1982

August 1992

August 1995

June 1998

June 1999

June 2001

July 2003

June 2004

July 2006

July 2007

Suspended October 2008

August 2013

October 2016

January 2021

dawn@iowaschoo… Mon, 02/10/2020 - 07:16

413 - Personnel - Health and Safety

It is the policy of this district to ensure, so far as possible, that every employee has a safe and healthful place in which to work. It is also the policy of this district to help each employee recognize his/her responsibilities for safe employment, and require that he/she adhere to those responsibilities.

Physical Examinations
Contracted employees will be required to submit to a pre-employment physical examination, after an offer of employment has been made and before the beginning of service.

Contracted employees working in the Statewide Voluntary Preschool Program must have a health assessment. Documented health assessments include:

capabilities and limitations that may affect job performance
documentation by a licensed health professional of TB skin testing using the Mantoux method and showing the employee to be free from active TB disease. For those who have positive TB skin tests and who develop a persistent cough or unexplained fever, immediate assessment by a licensed physician is required. For those who have increased risk of TB according to the Centers for Disease Control (CDC), documentation is required annually by a licensed health professional showing that the employee is free from active TB disease.

The district will provide the standard examination form to be completed by an appropriately licensed health care provider who performs the physical examination. A written report of the physical examination shall be submitted to the district. The date by which any such physical examination report shall be submitted to the district shall be determined by the superintendent, but in no case shall be any less than five (5) business days prior to the first working day.

Bus drivers will be examined using all applicable state and federal criteria at the beginning of employment and every two years thereafter.

Reimbursement to the extent not covered by insurance will be provided to contracted bus drivers, substitute and activity bus drivers, and employees in the Statewide Voluntary Preschool Program for the remaining cost of the required physical examination.

Fitness-for-duty examinations may be required following an absence from work due to illness, if there is a reasonable belief that the employee is unable to perform the essential functions of the job, or if there is a reasonable belief that the employee poses a direct threat to the employee or others because of a health condition. A direct threat occurs when an individual poses a significant risk of substantial harm to him/herself or others, and the risk cannot be reduced below the direct threat level through reasonable accommodations.

All information regarding the medical condition or history of a contracted employee must be kept in files separate from the employee’s personnel records and treated as a confidential medical record subject to state and federal confidentiality laws.

The cost of the first examination for all full-time contracted employees will be paid by the employee (excluding contracted bus drivers and contracted Voluntary Preschool Program employees). The district shall provide the standard examination form to be completed by a recognized medical professional examiner.

Communicable Diseases
The district recognizes that some employees with a communicable disease, as defined by law, may be able to attend to their customary employment duties without creating a risk of transmission of the illness to the students or other employees. The district also recognizes that there may be a greater risk of transmission of some communicable diseases for some employees with certain conditions than for other employees infected with the same disease.

Employees with a communicable disease will be allowed to perform their customary duties, provided they are able to perform the essential functions of their position and their presence does not pose a direct threat. A direct threat occurs when an individual poses a significant risk of substantial harm to him/herself or others, and the risk cannot be reduced below the direct threat level through reasonable accommodations.

Prevention and control of communicable diseases shall be included in the school district’s bloodborne pathogens exposure control plan. The procedures shall include scope and application, definitions, exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation, follow-up, communication of hazards to employees and record keeping. This plan shall be reviewed annually by the superintendent and school nurse.

The health risk to immunodepressed employees shall be determined by their personal physician. The health risk to others in the school district environment from the presence of an employee with a communicable disease shall be determined on a case-by-case basis by the employee’s personal physician, a physician chosen by the school district or public health officials.

An employee who is at work and who has a communicable disease that poses a direct threat, as defined above, shall report the condition to the superintendent any time the employee is aware that the employee’s condition poses a direct threat. Any individual who has information that a district employee may have a communicable disease is encouraged to report the information to the superintendent.

The superintendent shall determine on a case-by-case basis whether the presence of an employee with a communicable disease in the district environment constitutes a direct threat. In making this determination, the superintendent shall consider credible, objective evidence. If the superintendent, after reviewing the credible, objective evidence, determines the employee’s presence may constitute a direct threat, the superintendent may request additional medical information from the employee’s physician (with the employee’s consent), a physician chosen by the district or public health officials, to confirm the superintendent’s determination.

All information regarding the medical condition or history of an employee must be kept in files separate from the employee’s personnel records and treated as a confidential medical record subject to state and federal law.

It is the responsibility of the superintendent, in conjunction with the school nurse, to develop administrative regulations stating the procedures for dealing with employees with a communicable disease.

Date of Adoption/Revision:
August 1983
September 1992
August 1995
June 1998
June 2001
June 2004
July 2005
May 2006
July 2007
August 2013
December 2016
January 2017
September 2018
November 2018
June 2019

dawn@iowaschoo… Mon, 02/10/2020 - 07:19

413E1 - Employee Physical Exam

CARROLL COMMUNITY SCHOOLDISTRICT

CARROLL, IOWA 51401-1911

Carroll Community School District Verification of Physical Examination

I have examined

Please print name of person being examined

on and found him/her to be

physically able to perform duties in the Carroll Community School District.

_____________________________________________________________

Signature of Examining Doctor Date

_____________________________________________________________

Printed Name of Examining Doctor

dawn@iowaschoo… Mon, 02/10/2020 - 07:29

414 - Activity Pass

STAFF PERSONNEL

Series 400

Policy Title: Activity Pass Code No.: 414

All full time and part time employees covered within board policy series 400 shall be issued an activity pass. This pass will entitle the individual employee to free admission to all locally scheduled school activities. The pass is non-transferable and does not apply where royalties are paid for a performance.

Lifetime activity passes will be presented upon retirement to all employees who have served the district a minimum of fifteen years. An additional pass will be available for the retiree's spouse upon request.

An activity pass may be issued to other individuals at the discretion of the activities director/designee.

Date of Adoption/Revision:

July 1979

July 1991

August 1992

August 1995

June 1998

June 2001

June 2004

July 2007

August 2013

October 2016

January 2021

dawn@iowaschoo… Mon, 02/10/2020 - 07:31

415 - Unused Vacation (Non Bargaining Personnel)

STAFF PERSONNEL

Series 400

Policy Title: Unused Vacation (Non Bargaining Personnel) Code No.: 415

This policy applies to administrators and other non-bargaining unit employees who accrue vacation leave.

The board recognizes the value of vacation time and believes that vacation earned during the year should be used during the year it is earned. However, the board also realizes that sometimes employees may not have the opportunity to use all their vacation leave and want to carry it over into the next contract year.

Therefore, employees can carry over unused vacation leave up to a maximum of twice the amount of vacation earned annually. Any unused vacation over this amount is lost. Employees will be notified of their vacation accrual, use, and balance.

Upon leaving school district employment, the school district will pay an employee for the employee's accrued and unused vacation days as of the date of the employee's separation from employment with the school district.

For the purpose of this policy the term “day” shall equate to the number of hours the employee is contracted for or assigned to work. All vacation will be recorded in hours to align properly with the time management system.

Date of Adoption/Revision:

August 1998

June 2001

June 2004

July 2007

April 2011

August 2013

October 2016

January 2021

dawn@iowaschoo… Mon, 02/10/2020 - 07:33

416 - Employee Records

Policy Title: Employee Records Code No.: 416

The school district shall maintain personnel records on employees. The records are important for the daily administration of the educational program, for implementing board policy, for budget and financial planning, and for meeting state and federal requirements.

The records shall include, but not be limited to, records necessary for the daily administration of the school district, salary records, discipline records, evaluations, applications for employment, references, and other items needed to carry out board policy. Employee personnel files are school district records and are considered confidential records and therefore are not open to public inspection or accessibility.

Employees may have access to their personnel files as required by law. The school district may charge a reasonable fee for copies made.

It shall be the responsibility of the superintendent and/or designee to keep employees’ personnel files current. The board secretary shall be the custodian of employee records.

It shall be the responsibility of the superintendent and/or designee to develop administrative regulations for the implementation of this policy.

Date of Adoption/Revision:

June 2001

June 2004

July 2007

August 2013

October 2016

January 2021

dawn@iowaschoo… Mon, 02/10/2020 - 07:34

416R1 - Employee Personnel Records Content

STAFF PERSONNEL

Series 400

Policy Title: Employee Personnel Records Content Code No.: 416 R1

Employee personnel records may contain but are not limited to, the following information:

- Personal information including, but not limited to, name, address, telephone number, emergency numbers, birth date and spouse
- Individual employment contract
- Evaluations documents
- Application, resume, and references, except those that shall be kept confidential according to law
- Salary information
- Copy of employee’s license or certificate, if needed for the position
- Educational transcripts
- Records of disciplinary matters
- Assignment

Employee health and medical records shall be kept in a file separate from the employee’s personnel records. Health and medical records may contain, but are not limited to:

- Medical professional signed physical form
- Employee's medical history
- Sick or long-term disability leave days
- Family and medical leave request forms
- Worker’s compensation claims
- Reasonable accommodation made by the school district to accommodate the employee’s disability
- Employee emergency names and numbers

3. The following are considered public personnel records available for inspection:

The name and compensation of the individual, including any written agreement establishing compensation or any other terms of employment, except for that information that is otherwise protected. “Compensation” includes the value of benefits conferred including, but not limited to: casualty, disability, life or health insurance, other health or wellness benefits, vacation, holiday and sick leave, severance payments, retirement benefits and deferred compensation;
The dates the individual was employed by the government body;
The positions the individual holds or has held with the government body;
The educational institutions attended by the individual, including any diplomas and degrees earned, and the names of the individual’s previous employers, positions previously held and dates of previous employment;

EMPLOYEE RECORDS REGULATION

Personal information in confidential personnel records of government bodies relating to student employees shall only be released pursuant to the Family Educational Privacy Rights Act (FERPA.)

Record Access

Only authorized school officials shall have access to an employee’s records without the written consent of the employee. Authorized school officials may include, but not be limited to, the superintendent, building principal, or board secretary. In the case of a medical emergency, the school nurse or other first aid or safety personnel may have access to the employee’s health or medical file without the consent of the employee. Board members generally will only have access to an employee’s personnel file without the consent of the employee when necessary for the conducting of board business.

Applicant File Records Content

Records on applicants for positions with the school district shall be maintained in the central administration office. The records shall include, but not be limited to:

- - Application for employment
  - Resume
  - References
  - Evidence of appropriate license or certificate, if necessary for the position for which the individual applied
  - Affirmative action form, if submitted

Date of Adoption/Review/Revision:

June 2001

June 2004

July 2007

August 2013

October 2016

January 2021

June 2023

dawn@iowaschoo… Mon, 02/10/2020 - 07:35

417 - Court Subpoena

Employees may be excused without pay or may use a personal leave day for a court-issued subpoena. Requests to be excused should be made to the superintendent/designee.

If the subpoena is issued for a school-related matter and not for a personal matter, leave with pay shall be granted.

Date of Adoption/Revision:
August 8, 1988
August 1992
August 1995
June 1998
June 1999
June 2001
June 2004
July 2007
August 2013
October 2016

dawn@iowaschoo… Mon, 02/10/2020 - 07:38

418 - Military Service

Leaves of absence are granted for military purposes but not to exceed the enlistment or draft period. On completion of the military service the individual is entitled to reinstatement at the same salary he/she would have received had he/she not taken such leave but subject to the following conditions:

A. That the position was not abolished;

B. That he/she is physically and mentally capable of performing the duties of the position;

C. That he/she makes written application for reinstatement to the superintendent/designee within 90 days after termination of military service; and

D. That he/she submits an honorable separation from the military service.

A leave of absence will be granted for reservists for training purposes when ordered by proper authority to active state or federal service but not for a period exceeding a total of 30 days in any calendar year. Leaves for training purposes are granted without loss of pay but employees are expected to take such training during times the school is not in session whenever possible.

Date of Adoption/Revision:
July 1979
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

dawn@iowaschoo… Mon, 02/10/2020 - 07:39

419 - Absence Without Pay

STAFF PERSONNEL

Series 400

Policy Title: Absence Without Pay Code No.: 419

Unpaid leave may be used to excuse an involuntary absence not provided for in other leave policies or provisions. Unpaid leave must be authorized by the superintendent/designee who will have complete discretion to grant or deny the requested unpaid leave.

Absences without pay shall not be approved for vacation purposes unless approved by the superintendent. The written authorization shall include a statement of deductions from the employee's salary and shall be made in accordance with the school district's pay deduction regulations.

The amount of deduction from the pay of a salaried worker will be equal to the employee's per diem rate.

The failure to follow the school district policy and regulations, regarding absences without pay may be deemed to be neglect of duty and may be sufficient grounds for discipline including termination.

Date of Adoption/Revision:

July 1979

August 12, 1985

August 11, 1986

August 10, 1987

August 1992

August, 1995

June 1998

June 2001

June 2004

July 2007

July 2013

October 2016

January 2021

dawn@iowaschoo… Mon, 02/10/2020 - 07:42

420 - Jury Duty

STAFF PERSONNEL

Series 400

Policy Title: Jury Duty Code No.: 420

Employees may be excused with pay for jury duty by the superintendent/designee. Payment received by employees from the court for juror per diem is to be turned over to the district within 30 days of the receipt of payment.

Date of Adoption/Revision:

July 1979

August 10, 1987

August 1992

August 1995

June 1998

June 2001

June 2004

July 2007

July 2010

August 2013

October 2016

April 2021

dawn@iowaschoo… Mon, 02/10/2020 - 07:43

421 - Employee Expression

STAFF PERSONNEL

Series 400

Policy Title: Employee Expression

Code No.: 421

The board believes the district has an interest in maintaining an orderly and effective work environment while balancing employees First Amendment rights to freedom of expression and diverse viewpoints and beliefs. When employees speak within their official capacity, their expression represents the district and may be regulated. The First Amendment protects a public employee’s speech when the employee is speaking as an individual citizen on a matter of public concern. Even so, employee expression that has an adverse impact on district operations and/or negatively impacts an employee’s ability to perform their job for the district may still result in disciplinary action up to and including termination.

Employees who use social media platforms are encouraged to remember that the school community may not be able to separate employees as private citizens, from their role within the district. Employee expression on social media platforms that interferes with the district’s operations or prevents the district from functioning efficiently and effectively may be subject to discipline up to and including termination.

A district employee who acts to protect a student for engaging in free expression or who refuses to infringe on students engaging in free expression; and who is acting within the scope of their professional ethics will not be retaliated against or face any adverse employment action based on their behavior provided that expression is otherwise permitted by law and board policy.

If the board or court finds an employee that is subject to licensure, certification or authorization by the Board of Educational Examiners discriminated against a student or other co-employee, the board will refer the employee to the Board of Educational Examiners for additional proceedings as required by law and which may result in discipline up to and including termination.

Date of Adoption/Review/Revision:

October 2021

dawn@iowaschoo… Mon, 02/10/2020 - 07:44

421R1 - Pay Deductions Regulation

421R1 - Pay Deductions Regulation dawn@iowaschoo… Mon, 02/10/2020 - 07:45

423 - Gifts to Employees

STAFF PERSONNEL

Series 400

Policy Title: Gifts to Employees Code No: 423

The board understands the desire of students, parents, and others to give gifts to show appreciation of an employee. Rather than giving gifts, the board encourages, as more welcome and appropriate, the writing of letters to express gratitude and appreciation or the donation of a gift to benefit the school district rather than an individual employee.

Employees shall not, either directly or indirectly, solicit, accept or receive any gift, series of gifts or an honorarium unless the donor does not meet the definition of a donor stated below or the gift or honorarium does not meet the definition of gift or an honorarium stated below.

However, employees may receive non-monetary gifts of a value less than $3.00 if the donor does not intend to influence the employee’s professional judgment. Employees may receive a gift on behalf of the school district.

A “donor” is defined as a person or other entity which:

Is seeking to be or is a party to any one or any combination of sales, purchases, leases or contracts to, from or with the school district;

Is engaged in activities, which are regulated or controlled by the school district;

Will be directly and substantially affected financially by the performance or nonperformance of the employee's official duty in a way that is greater than the effect on the public generally or on a substantial class of persons to which the person belongs as a member of a profession, occupation, industry or region; or

Is a lobbyist with respect to matters within the school district’s jurisdiction.

A “gift” is the giving of anything of value in return for which something of equal or greater value is not given or received. However, “gift” does not include any of the following:

Contributions to a candidate or a candidate’s committee;

Informational material relevant to an employee’s official function, such as books, pamphlets, reports, documents or periodicals;

Anything received from a person related within the fourth degree by kinship or marriage, unless the donor is acting as an agent or intermediary for another person not so related;

An inheritance;

Anything available or distributed to the public generally without regard to the official status of the employee;

Actual expenses of an employee for food, beverages, travel, and lodging for a meeting, which is given in return for participation in a panel or speaking engagement at the meeting when the expenses relate directly to the day or days on which the employee has participation or presentation responsibilities;

Plaques or items of negligible resale value given as recognition for public services;

Items of food and drink with a value of less than three dollars that are received from any one donor during one calendar day;

Items or services solicited or given to a state, national or regional organization in which the state of Iowa or a political subdivision of the state of Iowa is a member; or,

Items or services received as part of a regularly scheduled event that is part of a conference, seminar or other meeting that is sponsored and directed by any state, national or regional organization in which the state of Iowa or a political subdivision of the state of Iowa is a member.

An “honorarium” is anything of value that is accepted by, or on behalf of, an employee as consideration for an appearance, speech or article. An honorarium does not include any of the following:

Actual expenses of an employee for food, beverages, travel or lodging for a meeting, which is given in return for participation in a panel or speaking engagement at the meeting when the expenses relate directly to the day or days on which the employee has participation or presentation responsibilities;

A non-monetary gift or series of nonmonetary gifts donated within thirty days to a public body, a bona fide educational or charitable organization or the department of general services; or,

A payment made to an employee for service rendered as part of a bona fide private business, trade or profession in which the employee is engaged if the payment is commensurate with the actual services rendered and is not being made because of the person’s status as an employee but rather, because of some special expertise or other qualification.

It shall be the responsibility of each employee to know when it is appropriate to accept or reject gifts or an honorarium. An employee who violates this policy may be subject to disciplinary action.

Date of Adoption/Revision:

October 1992

August 1995

June 1998

June 2001

June 2004

July 2007

August 2013

October 2016

April 2021

dawn@iowaschoo… Mon, 02/10/2020 - 07:58

424 - Abuse Of Students by School District Employees

STAFF PERSONNEL

Series 400

Policy Title: Abuse Of Students by School District Employees Code No.: 424

Physical or sexual abuse of students, including but not limited to sexual or physical relationships, grooming behavior, and otherwise inappropriate relationships with students, by employees will not be tolerated. The definition of employees for the purpose of this policy includes not only those who work for pay but also those who are volunteers of the school district under the direction and control of the school district. Employees found in violation of this policy will be subject to disciplinary action up to and including discharge.

The school district will respond promptly to allegations of abuse of students by school district employees by investigating or arranging for the investigation of an allegation and timely reporting to all relevant agencies as required by law. The processing of a complaint or allegation will be handled confidentially to the maximum extent possible. Employees are required to assist in the investigation when requested to provide information and to maintain the confidentiality of the reporting and investigation process.

The school district has appointed a Level I investigator and alternate Level I investigator. The school district has also arranged for a trained, experienced professional to serve as the Level II investigator. The Level I investigator and alternate will be provided training in the conducting of an investigation at the expense of the school district. The names of the investigators are listed in the student handbook, and are published annually in the local newspaper and are posted in all school facilities.

The superintendent is responsible for drafting administrative regulations to implement this policy.

Date of Adoption/Revision:

August 21, 1990

August 1992

August 1995

June 1998

June 2001

June 2004

July 2007

August 2013

October 2016

October 2017

August 2024

dawn@iowaschoo… Mon, 02/10/2020 - 08:03

424R1 - Abuse of Students by District Employees Regulations

Policy Title: Abuse of Students by District Employees Regulations Code No.: 424R1

Pursuant to Chapter 102 of the School Rules of Iowa, abuse may fall into either of the two following categories.

Physical Abuse- The non-accidental physical injury to a student as a result of the actions of a district employee. Physical abuse may occur as the result of intentional infliction of injury or excessive, unnecessary, or unreasonable use of force in discipline.

Sexual Abuse- Sexual offenses or misconduct as defined by Iowa Code Chapter 709. This definition also encompasses acts or omission of the District employee that allow, permit, or encourage the student to engage in prostitution as defined by Iowa law.

To constitute a violation of the Iowa Code, acts or omissions of the employee must have occurred on school grounds, on school time, at a school-sponsored activity, or in a school-related context.

It shall be the responsibility of the superintendent/designee to annually identify a designated investigator and an alternate investigator. The names and telephone numbers of these investigators shall be included in the employee handbooks.

When an employee receives a report of alleged abuse of a student by a district employee, the report shall immediately be given to the designated investigator or their alternate if the investigator is named in the report. Allegations of abuse constituting sex discrimination, including sexual harassment, will also be referred to the Title IX Coordinator and handled pursuant to the District’s Title IX Grievance Procedures.

The investigator shall then make and provide a copy of the report to the person filing, the student's parent/guardian and the district employee named in the report. Within five school days of receipt of the report, the investigator shall conduct an informal investigation to determine whether the allegations are true. In the course of this investigation, the investigator shall interview the alleged victim, the district employee named in the report, and any collateral sources who may have knowledge of the circumstances contained in the report. The investigator shall exercise prudent discretion to preserve the confidentiality interests of the individuals involved.

The investigator's role is not to determine the guilt or innocence of the involved party, but whether it is likely that an incident took place between the student and the District employee. If, in the investigator's opinion, the magnitude of the allegations suggests immediate and professional investigation is necessary, the investigator may waive informal investigation. In such cases, the investigator shall contact appropriate law enforcement officials, the child's parent/guardian, and the person filing the report, and shall document in writing the action taken.

Within fifteen (15) calendar days of receipt of the report, the investigator shall complete a written investigative report which shall include those items required by Chapter 102.9 of the Iowa Code. If the report is founded by a preponderance of the evidence, the investigator shall promptly notify law enforcement in case of sexual abuse allegations.

The investigator may notify law enforcement authorities in serious cases of physical abuse. In addition, the investigator shall (1) file a copy of the report with the district employee's supervisor, (2) file a complaint with the Board of Educational Examiners in cases involving a licensed district employee, and (3) document all actions taken.

Any record created by an investigation shall be handled subject to formally adopted or bargained policies on the maintenance of personnel records.

Date of Adoption/Revision:

August 21, 1990

August 1992

August 1995

June 1998

June 2001

June 2004

July 2007

August 2013

October 2016

September 2020

dawn@iowaschoo… Mon, 02/10/2020 - 08:04

425 - Prohibited Practices

When addressing, or in the presence of, a student or class, members of the school staff shall demonstrate the positive attitudes of the district. Profanity, sarcasm, ridicule, demeaning comments, and other unprofessional and/or inappropriate conduct and actions are expressly prohibited by any member of the school staff. Staff members who use profanity, sarcasm, ridicule, and/or demeaning comments may be subject to discipline including termination.

Date of Adoption/Revision:
August 2000
June 2004
July 2007
August 2013
October 2016

dawn@iowaschoo… Mon, 02/10/2020 - 08:05

426 - Affirmative Action Grievance Procedure

Deleted 9-21-20

dawn@iowaschoo… Mon, 02/10/2020 - 08:07

427 - Employee Family and Medical Leave with Regulations

STAFF PERSONNEL

Series 400

Policy Title: Employee Family and Medical Leave with Regulations Code No. 427

Unpaid family and medical leave will be granted up to 12 weeks per year to assist employees in balancing family and work life. For purposes of this policy, year is defined as a rolling twelve

(12) month period measured backward from the date an employee uses any family and medical leave. See the United States Department of Labor’s Fact Sheet 28H for employer options. Requests for family and medical leave will be made to the superintendent/designee.

Employees may be allowed, o r the District may require employees, to run concurrently

a pplicable paid leave d uring any unpaid family and medical leave by meeting the requirements set out in the family and medical leave administrative rules.

Employees eligible for family and medical leave must comply with the family and medical leave administrative rules prior to starting family and medical leave.

Employees shall be required to complete all necessary Family and Medical Leave Act documentation prior to any leave being approved as family and medical leave. The required documentation shall be as outlined in this policy, and as required by the Department of Labor.

It is the responsibility of the superintendent to develop administrative rules to implement this policy.

The CCSD employee handbook provides guidelines for this policy.

Links: https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

WH-380-E Certification of Health Care Provider for Employee’s Serious Health Condition (PDF)

- WH-380-F Certification of Health Care Provider for Family Member’s Serious Health Condition (PDF)
- WH-381 Notice of Eligibility and Rights & Responsibilities (PDF)
- WH-382 Designation Notice (PDF)
- WH-384 Certification of Qualifying Exigency For Military Family Leave (PDF)

WH-385 Certification for Serious Injury or Illness of Covered Servicemember -- for Military Family Leave (PDF)

Detailed regulations and forms are found below.

STAFF PERSONNEL

Series 400

Employee Family and Medical Leave Code No. 427

FAMILY AND MEDICAL LEAVE NOTICE TO EMPLOYEES

This document is available at

h ttps://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf

EMPLOYEE FAMILY AND MEDICAL LEAVE REQUEST FORM

Date:

I, request family and medical leave for the following reason: (check all that apply)

for the birth of my child;

for the placement of a child for adoption or foster care;

to care for my child who has a serious health condition;

to care for my parent who has a serious health condition;

to care for my spouse who has a serious health condition; or

because I am seriously ill and unable to perform the essential functions of my position.

because of a qualifying exigency arising out of the fact that my spouse;

son or daughter; parent is on active duty or call to active duty status in support of a contingency operation as a member of the National Guard or Reserves.

because I am the spouse; son or daughter; parent; next of kin of a covered service member with a serious injury or illness.

I acknowledge my obligation to provide medical certification of my serious health condition or that of a family member in order to be eligible for family and medical leave within 15 days of the request for certification.

I acknowledge receipt of information regarding my obligations under the family and medical leave policy of the school district.

I request that my family and medical leave begin on and I request leave as follows: (check one of the three (3) options)

continuous, and

I anticipate that I will be able to return to work on .

intermittent leave for the:

birth of my child or adoption or foster care placement subject to agreement by the district;

serious health condition of myself, spouse, parent, or child when medically necessary;

because of a qualifying exigency arising out of the fact that my spouse; _____s on or daughter; ___ parent is on active duty or call to active duty status in support of a contingency operation as a member of the National Guard or Reserves.

because I am the spouse; ____son or daughter; parent; next of kin of a covered service member with a serious injury or illness.

Details of the needed intermittent leave:

I anticipate returning to work at my regular schedule on .

reduced work schedule for the:

birth of my child or adoption or foster care placement subject to agreement by the district;

serious health condition of myself, parent, or child when medically necessary;

because of a qualifying exigency arising out of the fact that my spouse; ________ son or daughter; ___parent is on active duty or call to active duty

status in support of a contingency operation as a member of the National Guard or Reserves.

because I am the spouse;____son or daughter; parent; next of kin of a covered service member with a serious injury or illness.

Details of the needed reduction in work schedule as follows:

I anticipate returning to work at my regular schedule on .

I realize I may be moved to an alternative position during the period of the family and medical intermittent or reduced work schedule leave. I also realize that with foreseeable intermittent or reduced work schedule leave, subject to the requirements of my health care provider, I may be required to schedule the leave to minimize interruptions to school district operations.

While on family and medical leave, I agree to pay my regular contributions to employer sponsored benefit plans. My contributions will be deducted from moneys owed me during the leave period. If no monies are owed me, I will reimburse the school district by personal check or

cash for my contributions. I understand that I may be dropped from the employer-sponsored benefit plans for failure to pay my contribution.

I agree to reimburse the school district for any payment of my contributions with deductions from future monies owed to me or the school district may seek reimbursement of payments of my contributions in court.

I acknowledge that the above information is true to the best of my knowledge. Signed

Date

If the employee requesting leave is unable to meet the above criteria, the employee is not eligible for family and medical leave.

EMPLOYEE FAMILY AND MEDICAL LEAVE REQUEST REGULATION

A. School District Notice

The school district will post the notice regarding family and medical leave.
Information on the Family and Medical Leave Act and the board policy on family and medical leave, including leave provisions and employee obligations will be provided annually. The information will be in the employee handbook.
When an employee requests family and medical leave, the school district will provide the employee with information listing the employee's obligations and requirements. Such information will include:

1. 1. 1. 1. a statement clarifying whether the leave qualifies as family and medical leave and will, therefore, be credited to the employee's annual 12-week entitlement or 26 week entitlement depending on the purpose of the leave;

1. 1. 1. 1. a reminder that employees requesting family and medical leave for their serious health condition or for that of an immediate family member must furnish medical certification of the serious health condition and the consequences for failing to do so or proof of call to active duty in the case of military family and medical leave;

1. 1. 1. 1. an explanation of the employee's right to substitute paid leave for family and medical leave including a description of when the school district requires substitution of paid leave and the conditions related to the substitution; and
      2. a statement notifying employees that they must pay and must make arrangements for paying any premium or other payments to maintain health or other benefits.

B. Eligible Employees.

Employees are eligible for family and medical leave if the following criteria are met:

The employee has worked for the school district for at least twelve (12) months or fifty-two (52) weeks (the months and weeks need not be consecutive); and
The employee has worked at least 1,250 hours during the 12 months immediately before the date FMLA leave is to begin. Full-time professional employees who are exempt from the wage and hour law may be presumed to have worked the minimum hour requirement, provided their regularly scheduled hours are equal to or g reater than 1,250 hours

If the employee requesting leave is unable to meet the above criteria, the employee is not eligible for family and medical leave.

C. Employee Requesting Leave --two types of leave

1. Foreseeable family and medical leave

1. 1. Definition - leave is foreseeable for the birth or placement of an adopted or foster child with the employee or for planned medical treatment.

1. 1. Employee must give at least thirty days notice for foreseeable leave. Failure to give the notice may result in the leave beginning thirty days after notice was received. For those taking leave due to military family and medical leave, notice should be given as soon as possible.

1. 1. Employees must consult with the school district prior to scheduling planned medical treatment leave to minimize disruption to the school district. The scheduling is subject to the approval of the health care provider.

1. Unforeseeable family and medical leave.

1. Definition - leave is unforeseeable in such situations as emergency

medical treatment or premature birth.

1. Employee must give notice as soon as possible but no later than one to two work days after learning that leave will be necessary.

1. A spouse or family member may give the notice if the employee is unable to personally give notice.

D. Eligible Family and Medical Leave Determination.

1. 1. 1. Six purposes for which an eligible employee may take family or medical leave.

1. 1. 1. 1. The birth of a s on or daughter of the employee and in order to care for that s on or daughter prior to the first anniversary of the child's birth;

1. 1. 1. 1. The placement of a son or daughter with the employee for adoption or foster care and in order to care for that s on or daughter prior to the first anniversary of the child's placement;

1. 1. 1. 1. To care for the spouse, son, daughter or parent of the employee if the spouse, s on, daughter or parent has a serious health condition; or

1. 1. 1. 1. Employee's serious health condition that makes the employee unable to perform the essential functions of the employee's position;

1. 1. 1. 1. Because of a qualifying exigency arising out of the fact that an employee’s ____spouse, ____son or daughter or ____parent is on active duty or call to active duty status inj support of the contingency operation as a member of the National Guard or Reserves; or
        
        Because the employee employee’s ____spouse, ____son or daughter or ____parent or next of kin of a covered service member with a serious injury or illness.

1. The school district may require the employee giving notice of the need for leave to provide reasonable documentation or a statement of family relationship.

1. Medical certification.

1. 1. 1. 1. When required:

1. 1. 1. Employees may be required to present medical certification of the employee's serious health condition and inability to perform the essential functions of the job;

1. 1. 1. Employees may be required to present medical certification of the family member's serious health condition and that it is medically necessary for the employee to take leave to care for the family member; and/or

1. 1. 1. Employees may be required to present certification of the call to active duty when taking military family and medical leave.
      1. Employee's medical certification responsibilities:

1. 1. 1. The employee must obtain the certification from the health care provider who is treating the individual with the serious health condition;

1. 1. 1. The school district may require the employee to obtain a second certification by a healthcare provider chosen by and paid for by the school district if the school district has reason to doubt the validity of the certification an employee submits. The second health care provider cannot, however, be employed by the school district on a regular basis;
    2. If the second health care provider disagrees with the first healthcare provider, then the school district may require a third health care provider to certify the serious health condition. This health care provider must be mutually agreed upon by the employee and the school district and paid for by the school district. This certification or lack of certification is binding upon both the employee and the school district.

Medical certification will be required fifteen (15) days after family and medical leave begins unless it is impracticable to do so. The school district

may request recertification every thirty (30) days. Recertification must be submitted within fifteen (15) days of the school district's request.

1. 1. Employees taking military caregiver family and medical leave to care for a family service member cannot be required to obtain a second opinion or to provide recertification.

1. 1. Family and medical leave requested for the serious health condition of the employee or to care for a family member with a serious health condition which is not supported by medical certification will be denied until such certification is provided.
  2. An employee who fails to complete and return all necessary Family and Medical Leave Act documentation may have the leave designated by administration as approved family and medical leave, provided the leave is such that would be covered as approved family and medical leave.
2. Entitlement.
Employees are entitled to twelve (12) weeks unpaid family and medical leave per year. Employees taking military caregiver family and medical leave to care for a family service member are entitled to twenty-six (26) weeks of unpaid family and medical leave but only in a single twelve (12) month period.
Year is defined as a rolling twelve (12) month period measured backward from the date an employee uses any family and medical leave.
If insufficient leave is available, the school district may:

1. 1. 1. 1. Deny the leave if entitlement is exhausted;
        
        Award leave available; and/or
        
        Award leave in accordance with other provisions of board policy or the collective bargaining agreement.

Type of Leave Requested.

1. Continuous - employee will not report to work for set number of days or weeks.
2. Intermittent - employee requests family and medical leave for separate periods of time.
  1. Intermittent family and medical leave is available for:

birth of my child or adoption or, foster care placement subject to agreement by the district;

serious health condition of myself, spouse, parent, or child when medically necessary;

because of a qualifying exigency arising out of the fact that my

spouse; s on or daughter; parent is on active duty or call to active duty status in support of a contingency operation as a member of the National Guard or Reserves;

because I am the spouse; s on or daughter; parent;

next of kin of a covered service member with a serious injury or illness.

In the case of foreseeable intermittent leave, the employee must schedule the leave to minimize disruption to the school district operation.
During the period of foreseeable intermittent leave, the school district may move the employee to an alternative position with equivalent pay and benefits. (For instructional employees, see G below.)

3. Reduced work schedule - employee requests a reduction in the employee's regular work schedule.

1. 1. 1. 1. Reduced work schedule family and medical leave is available for:

birth of my child or adoption, or foster care placement subject to agreement by the district;

serious health condition of myself, spouse, parent, or child when medically necessary;

because of a qualifying exigency arising out of the fact that my

spouse; s on or daughter; parent is on active duty or call to active duty status in support of a contingency operation as a member of the National Guard or Reserves;

because I am the spouse; s on or daughter; parent;

next of kin of a covered service member with a serious injury or illness.

1. 1. 1. 1. In the case of foreseeable reduced work schedule leave, the employee must schedule the leave to minimize disruption to the school district operation.
        
        During the period of foreseeable reduced work schedule leave, the school district may move the employee to an alternative position with equivalent pay and benefits. (For instructional employees, see G below.)

Special Rules for Instructional Employees.

1. Definition - an instructional employee is one whose principal function is to teach and instruct students in a class, a small group or an individual setting. This includes, but is not limited to, teachers, coaches, driver's education instructors and special education assistants.

1. Instructional employees who request foreseeable medically necessary intermittent or reduced work schedule family and medical leave greater than twenty percent of the work days in the leave period may be required to:

1. 1. Take leave for the entire period or periods of the planned medical treatment; or,
  2. Move to an available alternative position, with equivalent pay and benefits, but not necessarily equivalent duties, for which the employee is qualified.

1. Instructional employees who request continuous family and medical leave near the end of a semester may be required to extend the family and medical leave through the end of the semester. The number of weeks remaining before the end of a semester does not include scheduled school breaks, such as summer, winter or spring break.

1. 1. If an instructional employee begins family and medical leave for any purpose more than five weeks before the end of a semester, the school district may require that the leave be continued until the end of the semester if the leave will last at least three weeks and the employee would return to work during the last three weeks of the semester if the leave was not continued.
  2. If the employee begins family and medical leave for a purpose other than the employee's own serious health condition during the last five weeks of a semester, the school district may require that the leave be continued until the end of the semester if the leave will last more than two weeks and the employee would return to work during the last two weeks of the semester.
  3. If the employee begins family and medical leave for a purpose other than the employee's own serious health condition during the last three weeks of the semester and the leave will last more than five working days, the school district may require the employee to continue taking leave until the end of the semester.

1. The entire period of leave taken under the special rules is credited as family and medical leave. The school district will continue to fulfill the school district's family and medical leave responsibilities and obligations, including the obligation to continue the employee's health insurance and other benefits, if an instructional employee's family and medical leave entitlement ends before the involuntary leave period expires.

Employee responsibilities while on family and medical leave.

1. Employee must continue to pay health care benefit contributions or other benefit contributions regularly paid by the employee unless employee elects not to continue the benefits.

1. The employee contribution payments will be deducted from any money owed to the employee or the employee will reimburse the school district at a time set by the superintendent.

1. An employee who fails to make the health care contribution payments within thirty days after they are due will be notified that their coverage may be canceled if payment is not received within an additional 15 days.

1. An employee may be asked to re-certify the medical necessity of family and medical leave for the serious medical condition of an employee or family member once every thirty days and return the certification within fifteen days of the request.

1. The employee must notify the school district of the employee's intent to return to work at least once each month during their leave and at least two weeks prior to the conclusion of the family and medical leave.

1. If an employee intends not to return to work, the employee must immediately notify the school district, in writing, of the employee's intent not to return. The school district will cease benefits upon receipt of this notification.

Use of paid leave for family and medical leave.

1. The District may require, or an employee may request, their unpaid family and medical leave run concurrently with applicable paid leave available to the employee under board policy, individual contracts, or the collective bargaining agreement, as outlined in the family and medical leave administrative rules. When the district determines that paid leave is being taken for an FMLA reason, the district will notify the employee as soon as possible that the paid leave will be counted as FMLA leave.

EMPLOYEE FAMILY AND MEDICAL LEAVE DEFINITIONS

A ctive Duty - duty under a call or order to active duty under a provision of law referring to in section

101(a)(13) of title 10, U.S. Code.

C ommon Law Marriage - according to Iowa law, common law marriages exist when there is a present intent by the two parties to be married, continuous cohabitation, and a public declaration that the parties are husband and wife. There is no time factor that needs to be met in order for there to be a common law marriage.

C ontingency Operation - has the same meaning given such term in section 101(a)(13) of title 10, U.S. Code.

C ontinuing Treatment - a serious health condition involving continuing treatment by a health care provider includes any one or more of the following:

A period of incapacity (i.e., inability to work, attend school or perform other regular daily activities due to the serious health condition, treatment for or recovery from) of more than three consecutive calendar days and any subsequent treatment or period of incapacity relating to the same condition that also involves:

-- treatment two or more times by a health care provider, by a nurse or physician's assistant under direct supervision of a health care provider, or by a provider of health care services (e.g., physical therapist) under orders of, or in referral by, a health care provider; or

-- treatment by a health care provider on at least one occasion which results in a regimen of continuing treatment under the supervision of a the health care provider.

Any period of incapacity due to pregnancy or for prenatal care.
Any period of incapacity or treatment for such incapacity due to a chronic serious health condition.

A chronic serious health condition is one which:

-- requires periodic visits for treatment by a health care provider or by a nurse or physician's assistant under direct supervision of a health care provider;

-- Continues over an extended period of time (including recurring episodes of a single underlying condition); and

-- May cause episodic rather than a continuing period of incapacity (e.g., asthma, diabetes, epilepsy, etc.).

Any period of incapacity which is permanent or long-term due to a condition for which treatment may not be effective. The employee or family member must be under the continuing supervision of, but need not be receiving active treatment by, a health care provider. Examples include Alzheimer's, a severe stroke or the terminal stages of a disease.
Any period of absence to receive multiple treatments (including any period of recovery from) by a health care provider or by a provider of health care services under orders of, or on referral by, a health care provider, either for restorative surgery after an accident or other injury, or for a condition that would likely result in a period of incapacity of more than three consecutive calendar days in the absence of medical intervention or treatment, such as cancer (chemotherapy, radiation, etc.), severe arthritis (physical therapy), kidney disease (dialysis).

C overed Service member - a current member of the Armed Forces, including a member of the National Guard or Reserves, who is undergoing medical treatment, recuperation, or therapy, is otherwise in outpatient status, or is otherwise on the temporary disability retired list, for a serious injury or illness.

E ligible Employee - The employee has worked for the district for at least twelve months and has worked at least 1250 hours within the previous year.

EMPLOYEE FAMILY AND MEDICAL LEAVE DEFINITIONS

E ssential Functions of the Job - those functions which are fundamental to the performance of the job. It does not include marginal functions.

E mployment Benefits - all benefits provided or made available to employees by an employer, including group life insurance, health insurance, disability insurance, sick leave, annual leave, educational benefits, and pensions, regardless of whether such benefits are provided by a practice or written policy of an employer or through an "employee benefit plan."

F amily Member - individuals who meet the definition of c hild, son, daughter, spouse or parent.

G roup Health Plan - any plan of, or contributed to by, an employer (including a self-insured plan) to

provide health care (directly or otherwise) to the employer's employees, former employees, or the families of such employees or former employees.

H ealth Care Provider-

A doctor of medicine or osteopathy who is authorized to practice medicine or surgery by the state in which the doctor practices; or
Podiatrists, dentists, clinical psychologists, optometrists, and chiropractors (limited to treatment consisting of manual manipulation of the spine to correct a subluxation as demonstrated by X ray to exist) authorized to practice in the state and performing within the scope of their practice as defined under state law; and
Nurse practitioners and nurse-midwives, and clinical social workers who are authorized to practice under state law and who are performing within the scope of their practice as defined under state law; and
Christian Science practitioners listed with the First Church of Christ Scientist in Boston, Massachusetts;
Any health care provider from whom an employer or a group health plan's benefits manager will accept certification of the existence of a serious health condition to substantiate a claim for benefits;
A health care provider as defined above who practices in a country other than the United States who is licensed to practice in accordance with the laws and regulations of that country.

I n Loco Parentis - individuals who had or have day-to-day responsibilities for the care and financial support of a child not their biological child or who had the responsibility for an employee when the employee was a child.

I ncapable of Self-Care - that the individual requires active assistance or supervision to provide daily self-care in several of the "activities of daily living" or "ADLs." Activities of daily living include adaptive activities such as caring appropriately for one's grooming and hygiene, bathing, dressing, eating, cooking, cleaning, shopping, taking public transportation, paying bills, maintaining a residence, using telephones and directories, using a post office, etc.

I nstructional Employee - an employee employed principally in an instructional capacity by an educational agency or school whose principal function is to teach and instruct students in a class, a small group, or an individual setting, and includes athletic coaches, driving instructors, and special education assistants such as signers for the hearing impaired. The term does not include teacher assistants or aides who do not have as their principal function actual teaching or instructing, nor auxiliary personnel such as counselors, psychologists, curriculum specialists, cafeteria workers, maintenance workers, bus drivers, or other primarily noninstructional employees.

EMPLOYEE FAMILY AND MEDICAL LEAVE DEFINITIONS

I ntermittent Leave - leave taken in separate periods of time due to a single illness or injury, rather than for one continuous period of time, and may include leave or periods from an hour or more to several weeks.

M edically Necessary - certification for medical necessity is the same as certification for serious health

condition.

" Needed to Care For" - the medical certification that an employee is "needed to care for" a family member encompasses both physical and psychological care. For example, where, because of a serious health condition, the family member is unable to care for his or her own basic medical, hygienic or nutritional needs or safety or is unable to transport himself or herself to medical treatment. It also includes situations where the employee may be needed to fill in for others who are caring for the family member or to make arrangements for changes in care.

N ext of Kin - an individual's nearest blood relative

O utpatient Status - the status of a member of the Armed Forces assigned to –

either a military medical treatment facility as an outpatient; or
a unit established for the purpose of providing command and control of members of the Armed Forces receiving medical care as outpatients.

P arent - a biological parent or an individual who stands in loco parentis to a child or stood in loco parentis to an employee when the employee was a child. Parent does not include parent-in-law.

P hysical or Mental Disability - a physical or mental impairment that substantially limits one or more of the major life activities of an individual.

R educed Leave Schedule - a leave schedule that reduces the usual number of hours per workweek, or hours per workday, of an employee.

S erious Health Condition -

An illness, injury, impairment, or physical or mental condition that involves:
Inpatient care (i.e. an overnight stay) in a hospital, hospice or residential medical care facility including any period of incapacity (for purposes of this section, defined to mean inability to work, attend school or perform other regular daily activities due to the serious health condition, treatment for or recovery from), or any subsequent treatment in connection with such inpatient care; or
Continuing treatment by a health care provider. A serious health condition involving continuing treatment by a health care provider includes:

-- A period of incapacity (i.e., inability to work, attend school or perform other regular daily activities due to the serious health condition, treatment for or recovery from) of more than three consecutive calendar days, including any subsequent treatment or period of incapacity relating to the same condition, that also involves:

-- Treatment two or more times by a health care provider, by a nurse or physician's assistant under direct supervision of a health care provider, or by a provider of health care services (e.g., physical therapist) under orders or, or on referral by, a health care provider; or

-- Treatment by a health care provider on at least one occasion which results in a regimen of continuing treatment under the supervision of the health care provider.

-- Any period of incapacity due to pregnancy or for prenatal care.

EMPLOYEE FAMILY AND MEDICAL LEAVE DEFINITIONS

Any period of incapacity or treatment for such incapacity due to a chronic serious health condition.

A chronic serious health condition is one which:

-- Requires periodic visits for treatment by a health care provider or by a nurse or physician's assistant under direct supervision of a health care provider;

-- Continues over an extended period of time (including recurring episodes of s single underlying condition); and

-- May cause episodic rather than a continuing period of incapacity (e.g., asthma, diabetes, epilepsy, etc.).

-- A period of incapacity which is permanent or long-term due to a condition for which treatment may not be effective. The employee or family member must be under the continuing supervision of, but need not be receiving active treatment by, a health care provider.

Examples include Alzheimer's a severe stroke or the terminal stages of a disease.

-- Any period of absence to receive multiple treatments (including any period of recovery from) by a health care provider or by a provider of health care services under orders of, or on referral by, a health care provider, either for restorative surgery after an accident or other injury, or for a condition that would likely result in a period of incapacity of more than three consecutive calendar days in the absence of medical intervention or treatment, such as cancer (chemotherapy, radiation, etc.), severe arthritis (physical therapy), kidney disease (dialysis).

Treatment for purposes of this definition includes, but is not limited to, examinations to determine if a serious health condition exists and evaluation of the condition. Treatment does not include routine physical examinations, eye examinations or dental examinations. Under this definition, a regimen of continuing treatment includes, for example, a course of prescription medication (e.g., an antibiotic) or therapy requiring special equipment to resolve or alleviate the health condition (e.g., oxygen). A regimen of continuing treatment that includes the taking of over-the-counter medications such as aspirin, antihistamines, or salves; or bed rest, drinking fluids, exercise and other similar activities that can be initiated without a visit to a health care provider, is not, by itself, sufficient to constitute a regimen of continuing treatment for purposes of FMLA leave.
Conditions for which cosmetic treatments are administered (such as most treatments for acne or plastic surgery) are not "serious health conditions" unless inpatient hospital care is required or unless complications develop. Ordinarily, unless complications arise, the common cold, the flu, ear aches, upset stomach, ulcers, headaches other than migraine, routine dental or orthodontia problems, periodontal disease, etc., are examples of conditions that do not meet the definition of a serious health condition and do not qualify for FMLA leave. Restorative dental or plastic surgery after an injury or removal of cancerous growths are serious health conditions provided all the other conditions of this regulation are met. Mental illness resulting from stress or allergies may be serious health conditions, but only if all the conditions of this section are met.
Substance abuse may be a serious health condition if the conditions of this section are met.

However, FMLA leave may only be taken for treatment for substance abuse by a health care provider or by a provider of health care on referral by a health care provider. On the other hand, absence because of the employee's use of the substance, rather than for treatment, does not qualify for FMLA leave.

Absence attributable to incapacity under this definition qualify for FMLA leave even though the employee or the immediate family member does not receive treatment from a health care provider during the absence, and even if the absence does not last more than three days. For example, an employee with asthma may be unable to report for work due to the onset of an asthma attack or because the employee's health care provider has advised the employee to stay home when the pollen count exceeds a certain level. An employee who is pregnant may be unable to report to work because of severe morning sickness.

S erious Injury or Illness - an injury or illness incurred by a member of the Armed forces, including the National Guard or Reserves in the line of duty on active duty in the Armed Forces that may render the member medically unfit to perform the duties of the member's office, grade, rank, or rating.

Child, son or daughter - a biological child, adopted child, foster child, stepchild, legal ward, or a child of a person standing in loco parentis. The child must be under age 18 or, if over 18, incapable of self-care because of a mental or physical disability.

S pouse - a husband or wife recognized by Iowa law including common law marriages.

Adoption/Revision:

August 1995

June 1998

June 2001

June 2004

July 2007

August 2013

October 2016

September 2018

September 2020

dawn@iowaschoo… Mon, 02/10/2020 - 08:08

428 - Drug-Free Workplace

STAFF PERSONNEL

Series 400

Policy Title: Substance-FreeWorkplace

Code No.: 428

The board expects the school district and its employees to remain substance free. No employee shall unlawfully manufacture, distribute, dispense, possess or use or be under the influence of in the workplace any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, alcohol or any other controlled substance or alcoholic beverage as defined by federal or state law.

Workplace is defined as the site for the performance of work done in the capacity as a school district employee. This includes school district facilities, school district premises; a school district owned vehicle or a school district approved vehicle used to transport students to and from school or school district activities; and non-school district off school property if the employee is at any school district sponsored or school district approved or school district related activity, event or function, such as a field trip or athletic event, where students are under the control of the school district or where the employee is engaged in school district business.

Employees shall notify their supervisor of the employee's conviction under any criminal drug statute for a violation occurring in the workplace as defined above, no later than five

(5) days after such conviction.

Employees shall abide by the terms of this policy respecting a substance free workplace. Failure to abide by this policy may lead to discipline, including termination from employment with the school district. If an employee violates this policy, the superintendent will make the determination whether to require the employee to undergo substance abuse treatment approved by the board or to discipline the employee. If the employee fails to successfully participate in such a program, the employee may be subject to discipline, up to and including termination.

The district office shall be responsible for publication and dissemination of this policy to each employee. In addition, the district office shall oversee the establishment of a substance-free awareness program to educate employees about the dangers of substance abuse and notify them of available substance abuse treatment programs.

Date of Adoption/Revision:

August 1994

August 1995

June 1998

June 2001

June 2004

July 2007

August 2013

October 2016

April 2021

dawn@iowaschoo… Mon, 02/10/2020 - 08:46

429 - Use of Tobacco/Nicotine Products

STAFF PERSONNEL

Series 400

Policy Title: Use of Tobacco and Nicotine Products

Code No.: 429

It is the goal of the board to have a tobacco and nicotine-free environment in all school district owned and operated motor vehicles and buildings. All school district owned or operated motor vehicles, buildings, or school district owned or leased property shall be off limits for use of tobacco and nicotine products.

This ban extends to all individuals. Persons violating this policy shall be asked to refrain from using tobaccos and nicotine products. Persons failing to abide by this request shall be required to leave the school district premises/property immediately.

It shall be the responsibility of all school district personnel to adhere to and enforce this policy.

(See Board Policy 921)

Date of Adoption/Revision:

August 8, 1988

July 22, 1991

August 1992

August 1995

August 1997

June 1998

June 2001

June 2004

July 2007

August 2013

October 2016

February 2020

April 2021

dawn@iowaschoo… Mon, 02/10/2020 - 08:47

430 - Holidays (Non Bargaining Personnel)

STAFF PERSONNEL

Series 400

Policy Ttle: Holidays (Non Bargaining Personnel)

Code No.: 430

Non-bargaining unit personnel will be provided with holidays as specified below:

A. Administrators (12-Month), Transportation Director, Technology Director, Technology Technician, Activities Director, Director of Buildings and Grounds, Director of Business Affairs, Director of Teaching and Learning, Food Service Director, Mechanics, Custodial, Maintenance employees (full-time) and Administrative Assistants (12 month), and Student Information Specialist: Paid holidays shall include Independence Day, Labor Day, Thanksgiving Day, and the day after Thanksgiving, Christmas Day, New Year's Day, and Memorial Day. If the holiday falls on Saturday, the holiday will be observed on Friday. If the holiday falls on a Sunday, the holiday will be observed on Monday.

Employees will receive one-half day paid holiday for Good Friday, Christmas Eve, New Year’s Eve, and Independence Day eve if any of these days are workdays.

B. Administrative Assistants (Less than 12 months):

Paid holidays shall include Labor Day, Thanksgiving Day, Christmas Day, New Year's Day and Memorial Day. If the holiday falls on a Sunday, it shall be observed on Monday. If any of the above holidays fall on a Saturday, it shall be observed on Friday.

C. Food Service Employees:

Paid holidays shall include Labor Day, Thanksgiving Day, Christmas Day, New Year's Day and Memorial Day. If the holidays fall on a Sunday, it shall be observed on Monday; if any of the above holidays falls on a Saturday, it shall be observed on Friday.

D. Temporary custodial and clerical employees:

No paid holidays.

Date of Adoption/Review/Revision:

August 23, 1982

August 10, 1987

August 1992

August 1995

June 1998

June 2001

June 2003

June 2004

July 2007

July 2010

July 2012

August 2013

October 2018

April 2021

August 2021

December 2021

August 2023

dawn@iowaschoo… Mon, 02/10/2020 - 08:49

431 Classified Employee Professional Purposes Leave

STAFF PERSONNEL

Series 400

Policy Title: CLASSIFIED EMPLOYEE PROFESSIONAL PURPOSES LEAVE

Code No. 431

Professional purposes leave may be granted to classified employees for the purpose of attending meetings and conferences directly related to their assignments. Application for the leave must be presented to the superintendent 7 days prior to the meeting or conference.

It is within the discretion of the superintendent to grant professional purposes leave. The leave may be denied on the day before or after a vacation or holiday, on special days when services are needed, when it would cause undue interruption of the education program and school district operations, or for other reasons deemed relevant by the superintendent.

Date of Adoption/Revision

August 2020

mkohorst@carro… Wed, 09/02/2020 - 12:04

432 - Worker's Compensation

STAFF PERSONNEL

Series 400

Policy Title: Employee Injury on the Job

Code No.: 432

When an employee becomes seriously injured on the job, the employee's supervisor will attempt to notify a member of the employee's family or an individual of close relationship, as soon as the supervisor becomes aware of the injury.

If possible, an employee may administer emergency or minor first aid. An injured employee will be turned over to the care of the employee's family or qualified medical personnel as quickly as possible. The school district is not responsible for the medical treatment of an injured employee.

It is the responsibility of the employee injured on the job to inform the superintendent or designee within twenty-four (24) hours of the occurrence. It is the responsibility of the employee's immediate supervisor to file an accident report within twenty-four (24) hours after the employee reports the injury.

It is the responsibility of the board secretary to file worker compensation claims.

Date of Adoption/Revision:

August 8, 1988

September 10, 1990

August 1992

August 1995

August 1998

June 2001

June 2004

July 2007

August 2013

October 2016

August 2020

April 2021

dawn@iowaschoo… Mon, 02/10/2020 - 08:51

434 - Service Recognition

STAFF PERSONNEL

Series 400

Policy Title: Service Recognition Code No.: 434

Eligibility for service recognition:

Service pins will be presented to those employees who have completed five years of service to the school district. Additional pins will be presented at five-year intervals (10, 15, 20, etc.). The superintendent and/or designee shall set the presentation of this recognition -- preferably in the spring of the year.

Service plaques will be presented to those employees who have completed a minimum of fifteen years of service to the school district, upon leaving the school district or retirement. The superintendent and/or designee shall set the presentation of this recognition—preferably in the spring of the year.

Date of Adoption/Revision:

August 8, 1988

August 1992

August 1995

June 1998

June 2001

June 2004

July 2006

July 2007

August 2013

October 2016

April 2021

dawn@iowaschoo… Mon, 02/10/2020 - 08:53

435 - Alcohol and Drug Testing

STAFF PERSONNEL

Series 400

Policy Title: Drug and Alcohol Testing Program

Code No.: 435

Employees who operate school vehicles are subject to drug and alcohol testing if a commercial driver's license is required to operate the school vehicle and the school vehicle transports sixteen or more persons including the driver or the school vehicle weighs twenty-six thousand one pounds or more. For purposes of the drug and alcohol testing program, the term "employees" includes applicants who have been offered a position to operate a school vehicle. The employees operating a school vehicle as described above are subject to pre-employment drug testing and random, reasonable suspicion and post-accident drug and alcohol testing. Employees operating school vehicles will not perform a safety-sensitive function within four hours of using alcohol. Employees governed by this policy are subject to the drug and alcohol testing program beginning the first day they operate or are offered a position to operate school vehicles and continue to be subject to the drug and alcohol testing program as long as they may be required to perform a safety-sensitive function as it is defined in the administrative regulations. Employees with questions about the drug and alcohol testing program may contact the Transportation Director at 705 E 18th St. Carroll, Iowa, 51401.

Employees who violate the terms of this policy are subject to discipline, up to and, including termination. The district is required to keep a record of all drug or alcohol violations by employees for a minimum of five years. Employees are put on notice that the information related to drug or alcohol violations will be reported to the Federal Motor Carrier Safety Administration (FMCSA) Clearinghouse. Additionally, the district will conduct FMCSA Clearinghouse queries for employees annually. Employees must provide written consent for the district to conduct FMCSA Clearinghouse queries; however, employees who choose to withhold consent will be prohibited from performing any safety sensitive functions.

It is the responsibility of the superintendent to develop administrative regulations to implement this policy in compliance with the law. The superintendent will inform applicants of the requirement for drug and alcohol testing in notices or advertisements for employment.

The superintendent will also be responsible for publication and dissemination of this policy and supporting administrative regulations and forms to employees operating school vehicles. The superintendent will also oversee a substance-free awareness program to educate employees about the dangers of substance abuse and notify them of available substance abuse treatment resources and programs.

IASB Drug and Alcohol Testing Program (IDATP) Web site:

https://www.iasb.org/Main/Affiliated_Programs/Iowa_Drug_Alcohol_Testing_Program.aspx.

Date of Adoption/Review/Revision:

August 1995

June 1998

June 2001

June 2004

July 2007

August 2013

October 2016

March 2020

August 2024

STAFF PERSONNEL

Series 400

Policy Title: Drug and Alcohol Testing Regulations

Code No.: 435R1

These procedures support the Drug and Alcohol Testing policy required for employees operating school district vehicles and establish and explain the requirements of the school district's drug and alcohol testing policy required for employees operating school vehicles. Note the definition of terms are included at the end of this policy.

Questions regarding the policy, its supporting procedures or the drug and alcohol testing program may be directed to the school district contact person, the transportation director, with the superintendent serving as an alternate.
Covered Drivers:
1. The following requirements apply for a driver to be covered by the drug and alcohol testing program a driver must:
  - Drive a vehicle transporting sixteen (16) or more persons including the driver or drive a vehicle weighing over twenty-six thousand pounds.
  - Require a commercial driver's license to hold the driver position.

1. Covered drivers include, but are not limited to, the following:
  - Applicants seeking a position as a driver.
  - Full-time, regularly employed drivers.
  - Casual, intermittent or occasional drivers.
  - Leased drivers and independent, owner-operator contractors who are either directly employed by or under lease to a school district or who operate a school district vehicle at the direction of or with the consent of the school district.

Prohibited Driver Conduct:
1. Drivers shall not report to duty or remain on duty with a 0.04 or greater breath alcohol concentration.
2. Drivers shall not use alcohol at least eight (8) hours prior to the performance of a safety sensitive function.
3. Drivers shall not possess alcohol while on duty unless the alcohol is manifested and transported as part of a shipment. This includes possessing prescriptions and over-the-counter medicines containing alcohol, unless the packaging seal is unbroken. Drivers required to take a post-accident alcohol test shall not use alcohol within eight (8) hours following the accident or prior to undergoing a post-accident alcohol test, whichever comes first.
4. Drivers shall not refuse to submit to an alcohol or drug test. A refusal to test is considered a positive test result requiring the driver to undergo evaluation by a substance abuse professional (SAP) and subjecting the driver to discipline up to and including termination.
5. Drivers shall not report for duty or remain on duty when using any drug except when instructed by a physician who has advised the driver that the drug does not adversely affect the driver's ability to safely operate a school vehicle.
6. Drivers shall not report for duty when under the influence of drugs or remain on duty performing a safety sensitive function if the driver has a positive drug test result.

D. Alcohol Testing Procedures.

1. An employee- driver's breath is tested for alcohol.

2. Evidentiary breath testing devices (EBTs) are used to conduct the initial and, if necessary, the confirmation alcohol tests.

The initial alcohol breath test determines whether the driver's breath alcohol concentration (BAC) is less than 0.02.
- - - An initial alcohol test result of less than 0.02 BAC allows the driver to continue to drive.
    - An initial alcohol test result of 0.02 BAC or greater requires a confirmation test.
The confirmation alcohol breath test determines whether the driver can continue to drive.
- - - A confirmation alcohol test result of less than 0.02 BAC allows the driver to continue to drive.
    - A confirmation alcohol test result of 0.02 BAC or more, but less than 0.04 BAC, requires the driver to cease performing a safety sensitivity function for twenty-four (24) hours.
    - A confirmation alcohol test result of 0.04 BAC or greater requires the driver to be evaluated by a SAP.

3. Alcohol testing is conducted at collection sites which provide privacy to the driver and contain the necessary equipment, personnel and materials.

- - Alcohol testing is conducted at a designated non-school district facility unless a mobile unit or a school district facility better serves the situation.
  - In the event privacy cannot be assured, privacy will be provided to the extent practical.
Initial alcohol testing steps.
- - Once the driver is informed of the need to submit to an alcohol test, the driver must proceed immediately to the collection site. Collection site personnel must immediately contact the transportation director, with the superintendent serving as an alternate, if a driver does not arrive at the specified time.
  - Upon arrival, the driver must provide photo identification.
  - The testing procedure is explained to the driver by the collection site person.
  - The breath alcohol technician (BAT) or the screening test technician (STT) and the driver complete and sign the appropriate sections of the alcohol testing form.

Refusal of the driver to sign the form prior to the initial alcohol test is considered a refusal to test.
The school district is notified immediately of the driver's refusal to sign.

Evidentiary breath device procedures.

The driver forcefully blows into the mouthpiece for at least six (6) seconds or until an adequate amount of breath has been obtained.
The breath alcohol test is stopped when the driver fails twice to provide an adequate amount of breath. In that case a physician analyzes the driver's inability to provide adequate breath.
Failure to provide adequate breath is considered a refusal to test unless the physician determines a medical condition caused the failure to provide adequate breath.
A refusal of the driver to try a second time to provide adequate breath is considered a refusal to test.
The results of the screening alcohol test are shared with the driver.

Saliva alcohol testing device procedures.

The driver and the collection site person review the expiration date of the saliva alcohol testing device, and if the date is valid, the packaging is opened.
The driver or collection site person places the swab in the driver's mouth until the swab is completely saturated. If the alcohol test is started again, only the collection site person may place the swab in the driver's mouth.
The saliva alcohol testing device is activated with the saturated swab in place.
The saliva alcohol test is stopped when the driver fails twice to provide an adequate amount of saliva. In that case: The school district is informed and the driver must submit to a breath alcohol test immediately.
The saliva testing device results are read two (2) minutes, and no later than fifteen (15) minutes, after the saliva testing device was activated.
The results are shared with the driver.

5. Confirmation alcohol testing steps.

The confirmation test is done between fifteen (15) and twenty (20) minutes of the initial test whether or not the driver followed the requirements to not eat, drink, put any object or substance in their mouth and, to the extent possible, not to belch during the fifteen (15) minute waiting period. Not belching will help avoid accumulation of mouth alcohol leading to an artificially high reading.
If a different collection site or a different collection site person is used for the confirmation alcohol test, the driver must provide photo identification.
The testing procedure is explained to the driver by the collection site person.
The BAT and the driver complete and sign the appropriate sections of the alcohol testing form.
Refusal of the driver to sign the form prior to the confirmation alcohol test is considered a refusal to test.
The school district is notified immediately of the refusal to sign.
The driver forcefully blows into the EBT mouthpiece for at least six (6) seconds or until an adequate amount of breath has been obtained.
The confirmation test results, which are the final and official test result, are shared with the driver.
The driver and BAT must sign the alcohol testing form following completion of the test. Failure to sign the form after the test is not considered a refusal to test. However, BAT notes the driver's refusal to sign in the remarks section of the form.
The BAT informs the transportation director, with the superintendent serving as an alternate, of the results of the test in a confidential manner.
The BAT notifies the transportation director, with the superintendent serving as an alternate, immediately either in writing, in person, by telephone or by electronic means, of confirmation alcohol test results of 0.02 BAC or more.
If the BAT informs the transportation director, with the superintendent serving as an alternate, by telephone the school district verifies that the BAT is the person on the telephone.
The BAT provides the transportation director, with the superintendent serving as an alternate, with a copy of the breath alcohol testing form if written communication was not used to report the test results.
Potentially incomplete tests or invalid alcohol tests are repeated with corrected procedures.

Drug Testing Procedures

Driver's urine is tested for marijuana, cocaine, opiates, amphetamines, and phencyclidine.
A split sample urine test is used to conduct the drug test.

A negative drug test result allows the driver to continue to perform a safety sensitive function.
A positive drug test result on the primary sample requires the driver to be removed from performing a safety sensitive function.
A positive drug test result on the primary sample allows the driver an opportunity to request the split sample be tested by another laboratory at the driver's expense for the specific drug found in the primary sample. A negative drug test result on the split sample results in a negative drug test result.
A driver's refusal to test is considered a positive drug test result.
A positive drug test result requires the driver to be evaluated by a SAP.

Drivers taking medication at a doctor's direction may perform a safety sensitive function if the doctor determines there is not an adverse affect on performing a safety sensitive function and the school district is informed in writing of the medication and doctor's opinion.

Drug testing is conducted to provide privacy to the driver and where the necessary equipment, personnel and materials are located.

Drug testing is conducted at a designated non-school district facility.
In the event privacy cannot be assured, privacy is provided to the extent possible. However, direct observation is allowed if:
Reasons exist to believe the driver may alter or substitute the specimen.
The driver presents a specimen with a temperature outside the allowed range and does not provide an oral body temperature or the oral body temperature varies from the specimen provided.
The last specimen provided by the driver was determined by the laboratory to not meet gravity and creatinine concentration criteria.
The collection site person observes conduct to substitute or adulterate the specimen.
The driver has previously been determined to have used a drug without medical authorization and the particular test is for follow-up testing upon or after return to duty.
Direct observation must be approved in advance by the supervisor of the collection site. Non-medical personnel performing direct observation must be of the same gender as the driver.

5. Drug testing steps

- - Once the driver is required to submit to a drug test, the driver must proceed immediately to the collection site. The collection site person contacts the transportation director, with the superintendent serving as an alternate, immediately when a driver does not arrive at the specified time.

- - Upon arrival, the driver must provide a photo identification. The driver may require the collection site person to provide proof of identification.
  - The driver may keep their wallet, but must remove any unnecessary outer garments, purses, briefcases, and similar items at the request of the collection site person.

- - Immediately prior to providing a urine sample, the driver must wash their hands.
  - The driver must then provide forty-five (45) milliliters of urine and deliver it immediately to the collection site person.
    - Drivers who cannot provide an adequate amount of urine receive instructions for drinking water and repeating the test.
    - The drug test is stopped when the driver fails twice to provide an adequate amount of urine.
    - A physician analyzes the driver's inability to provide adequate urine.
    - Failure to provide adequate urine is considered a refusal to test unless the physician determines a medical condition caused the failure to provide adequate urine.

- - The specimen must be kept in view of the driver and the collection site person.
  - Upon receipt of the specimen, the collection site person must immediately, and in no event later than four (4) minutes from the time of urination, measure the temperature of the specimen.
  - The driver may volunteer to have their oral temperature taken to provide evidence against alteration or substitution if there is some question about the temperature of the specimen.
  - The collection site person also inspects the specimen for color and other signs of contaminant and notes any unusual findings.
  - Another specimen is required as soon as possible under direct observation if adulteration or substitution is suspected by the collection site person.
  - The specimen is divided into the primary and split specimen, sealed, and labeled. The label is initialed by the driver.
The driver is required to read and sign the statement on the chain of custody form certifying the specimens are the driver's.
The collection site person is required to note on the chain of custody form any unusual behavior or appearance of the driver and any failure to cooperate.
The collection site person completes the chain of custody form and the driver signs the form indicating the collection is complete.
The specimens are packaged for shipping to the laboratory and shipped immediately or placed in secure storage until they can be shipped.

6. Laboratory

- - - The laboratory used by the school district's drug and alcohol testing program is certified by the Substance Abuse and Mental Health Services Administration (SAHSA), a division of the U.S. Department of Health and Human Services (DHHS). Laboratories certified by SAMHSA meet the testing procedures, personnel and record keeping requirements of the law.
    - Upon arrival of the specimen at the laboratory, the split specimen is stored and the primary specimen is tested.
    - A positive test result on the initial test of the primary specimen requires a confirmation test, which is a different and more accurate type of test.
    - The split specimen is discarded if the primary specimen has a negative test result.

7. Medical Review Officer (MRO) reviews drug test results.

- - - The MRO may release drug testing records of a driver to unauthorized individuals only with the written consent of the driver.
    - The MRO keeps a record of the negative test result and reports the negative test result to the school district.
    - The primary role of the MRO is to review and interpret positive test results to determine whether a legitimate explanation exists for the positive test result.
    - After reviewing the chain of custody form and laboratory test results, the MRO contacts the driver to discuss the positive test result with the driver prior to notifying the school district and to ask whether the driver requests a test of the split sample at the driver's expense. The driver's request for a test of the split sample must be made within seventy-two (72) hours of talking with the MRO.
    - Upon request of the driver, the split specimen is sent to a second SAMHSA certified laboratory for testing at the driver’s expense.
    - The MRO contacts the transportation director, with the superintendent serving as an alternate, for assistance if the driver cannot be reached through reasonable efforts.
    - The transportation director, with the superintendent serving as an alternate, must confidentially inform the driver to contact the MRO.
    - Upon contacting the driver the transportation director, with the superintendent serving as an alternate, must inform the MRO that the driver was contacted.
    - Drivers who cannot be contacted are placed on temporary leave without pay.
    - The MRO may verify a positive test without talking to the driver if:
    - The driver declines the opportunity to discuss the drug test.
    - The driver fails to contact the MRO within five (5) days after the transportation director, with the superintendent serving as an alternate, has contacted the driver.
    - MRO verification of positive test results under these circumstances can be challenged by the driver if the driver presents the MRO with information documenting a serious illness, injury or other circumstances unavoidably preventing the driver from timely contacting the MRO. The MRO, based on this additional information, may find a legitimate explanation for the positive test result and declare the test negative.
    - The driver is notified of the drugs found in a positive test result by the MRO, the transportation director, with the superintendent serving as an alternate, or by certified mail to the driver's last known address.
    - The school district receives a written report of the negative and positive test results from the MRO.

F. Substance Abuse Professional

A Substance Abuse Professional (SAP) evaluation and following his/her recommendations, is required when a driver:
Has a positive drug test.
Has a positive alcohol test of 0.04 breath alcohol concentration or greater; or
Otherwise violated this policy or its supporting procedures or the law.
The evaluation determines what assistance, if any, the driver needs in resolving problems with alcohol misuse and/or drug use.
A local SAP will provide assistance to the drivers.

G. Pre-employment Testing

Drivers shall submit to an alcohol and drug test if a job offer is made. The job offer is contingent upon:
A negative alcohol and drug test result and a signed written statement authorizing former employers to release all information on the driver related to alcohol.
Prior to allowing a driver to perform a safety sensitive function, the following information must be obtained about the driver for the preceding two years from the date of the application:
- - - Alcohol test results of 0.04 or greater.
    - Positive drug test results.
    - Refusals to be tested.

H. Random Testing.

Annually, ten percent (10%) of the average number of drivers are selected for random alcohol tests and fifty percent (50%) of the average number of drivers are selected for random drug tests.
The drivers' identification numbers are selected by a scientific method giving drivers an equal chance to be selected.
Random tests are unannounced and performed throughout the year.
Drivers selected for random alcohol testing are informed of a random alcohol test just before, during or just after performing a safety sensitive function.
Drivers selected for random drug testing are informed as soon as possible after the transportation director, with the superintendent serving as an alternate, receives the driver identification numbers. The school district must document why some, if any, drivers were selected, but not informed.
The selected driver must proceed immediately to the collection site. However, drivers performing a safety sensitive function must safely stop and proceed to the collection site as soon as possible.

I. Reasonable Suspicion Testing

- - Drivers who exhibit observable specific, contemporaneous, articulable characteristics concerning the appearance, behavior, speech or body odors as well as indications of the chronic and withdrawal effects of drugs may be required to submit to a reasonable suspicion drug test at any time.
  - Drivers who exhibit specific, observable, contemporaneous, articulable characteristics concerning the appearance, behavior, speech or body odors of the driver if the reasonable suspicion was determined just before, during or just after the time in which the driver must be in compliance with this policy, its supporting procedures or the law may be required to submit to a reasonable suspicion alcohol test just before, during or just after performing a safety sensitive function.
  - A reasonable suspicion alcohol test is performed within two (2) hours and no later than eight (8) hours after determining reasonable suspicion. To meet the two (2) hour requirement, transportation director, with the superintendent serving as an alternate, or his/her designee (not a CDL holder) will transport the employee to the collection site.
  - If the alcohol test is not given within two (2) hours, the reasons for the delay must be documented.
  - If the alcohol test is not given within eight (8) hours, attempts to test are stopped and the reason for not testing must be documented.
  - A reasonable suspicion test request is made by an employee who has received the training to determine reasonable suspicion. The reasons for the reasonable suspicion must be documented within twenty-four (24) hours or prior to the release of the test results. If more than one employee trained to determine reasonable suspicion observes the driver, that employee must also document their reasons. The transportation director has received the required Reasonable Suspicion Training.

J. Post-accident Testing

Drivers are subject to both post-accident alcohol and drug tests as soon as possible after an accident.
Drivers must remain readily available for post-accident testing.
Drivers who leave the scene or who do not remain readily available are assumed to have refused to test.
Drivers subject to post-accident testing will be taken to the collection site by the, transportation director, superintendent or his/her designee.
Necessary medical treatment cannot and should not be denied to a driver waiting to complete post-accident alcohol and drug tests.
Alcohol testing requirements.
Administered within two (2) hours and no later than eight (8) hours of the accident.
Reasons for administering the test later than two (2) hours after the accident must be documented.
Reasons for not administering the test within eight (8) hours of the accident must be documented.
Drivers are prohibited from consuming alcohol for eight (8) hours after the accident or until the alcohol test is completed.
Drug testing requirements.
Administered as soon as possible and not later than thirty-two (32) hours after the accident.
Reasons for not administering the test must be documented.
Results of drug or alcohol testing conducted by law enforcement officers or other officials on the scene with independent authority to conduct such tests are presumed valid if the testing conforms with the law. The school district must receive a copy of the results to use them.

K. Return-to-duty/Follow-up Testing

1. Prior to returning to duty after a positive test or otherwise violating this policy, its supporting regulations or the law:

The driver must be re-evaluated by a SAP to determine that the driver has properly followed any treatment program prescribed in the original evaluation by the SAP.
The driver must submit to the tests required by the SAP. The SAP may require a return-to-duty test for drugs, alcohol or both; and the return-to-duty test must be a negative drug test result and/or an alcohol test result of less than 0.02 BAC before the driver can return to duty and perform a safety sensitive function.

2. For individuals changing jobs after a positive drug or alcohol tests, a pre-employment test can serve as a return-to-duty test if one is needed, based on information from a prior employer.

- - - After returning to duty, the driver is subject to six (6) unannounced follow-up tests within twelve (12) months for alcohol, drugs or both, if the SAP determines both are necessary.
    - The SAP can terminate the follow-up testing requirement after the first six (6) tests have been completed or continue the follow-up testing for up to sixty (60) months from the date of the driver's return to duty.
    - Alcohol follow-up testing is done just before, during or just after performing a safety sensitive function.

L. School District Responsibilities

- - Information on the alcohol and drug testing requirements of this policy, its supporting procedures and the law, including the driver's obligations, must be provided to drivers. A summary of the requirements must be included in the employee handbook.
  - Supervisors of drivers or personnel designated to determine reasonable suspicion shall receive sixty (60) minutes of training on alcohol misuse and sixty (60) minutes of training on drug use. The training must address the physical, behavioral, speech, and performance indicators of probable alcohol misuse and drug use.
  - Prior to operating a school district vehicle, drivers must be provided with instructions enabling them to comply with alcohol and drug testing requirements.
  - School districts with actual knowledge of a driver's drug use cannot allow the driver to report to or perform a safety sensitive function regardless of whether or not a drug test was conducted.
  - School districts with actual knowledge of a driver with a breath alcohol concentration of 0.02 BAC or greater cannot allow the driver to report to or perform a safety sensitive function regardless of whether or not an alcohol test was conducted.
  - The school district is responsible for ensuring that the quality assurance plan, developed by the manufacturer and approved by the National Highway Traffic Safety Administration (NHTSA) for the evidentiary breath testing device used for alcohol testing of its drivers describes the inspection, maintenance and calibration requirements and intervals for it.
  - The school district is responsible for ensuring that the collection site person using an evidentiary breath testing device is a certified BAT.

M. Consequences of Violating this Policy, its Supporting Procedures or the Law

1. The school district may discipline drivers who violate this policy, its supporting procedures or the law relating to alcohol and drug testing. Each incident is dealt with based on the circumstances surrounding the incident. The following consequences may result from a violation.

Drivers may be disciplined up to and including termination.
Drivers may not be permitted to perform safety sensitive functions.
Drivers may be advised of the resources available to them in evaluating and resolving problems associated with the misuse of alcohol or use of drugs.
Drivers may be required to be evaluated by a SAP who shall determine what assistance, if any, the driver needs in resolving problems associated with the misuse of alcohol or use of drugs and be required to follow any treatment program.
Prior to the returning to duty, the driver is required to have a negative drug and/or alcohol test result and be subject to the follow-up drug and/or drug testing determined necessary based on the circumstances surrounding the incident.
Drivers refusing to submit to drug and/or alcohol testing are considered insubordinate and are subject to discipline up to and including termination.
Applicants for the position of driver who refuse to submit to or cooperate with the drug and/or alcohol testing process and requirements shall be disqualified from further consideration.

2. Nothing in this policy, its procedures or the law relating to alcohol and drug testing limits or restricts the right of the superintendent to discipline, up to and including termination, a driver for conduct which violates the school district's policies and procedures.

N. Alcohol and Drug Testing Records

1. Alcohol and drug testing records are stored in limited access locations separate and apart from the driver's general personnel documents.

2. The records may only be released with the written consent of the driver. Only those records specifically authorized for release may be released. However:

Records may be released to appropriate government agencies without a written consent.
Records may be released to appropriate school district employees without written consent.
The school district may, without written consent, make a driver's drug and alcohol test records available to a decision maker in a lawsuit, grievance or other proceedings initiated by or on behalf of the individual, and arising from the results of a drug or alcohol test under this policy, its supporting procedures or the law or from the school district's determination that the driver violated this policy, its supporting regulation or the law.

3. Drivers are entitled with a written request to prompt access to and copies of their drug and alcohol test records without requiring payment of amounts owed for the copying of records other than drug and alcohol testing records. The school district may charge for copying these records in accordance with board policy.

4. The school district must maintain the following records of its drug and alcohol misuse prevention and testing programs for the time period.

One year:
Records of negative and canceled drug test results and alcohol test results of less than 0.02 BAC.
Records related to the collection process.
Records related to a driver's test results.
Records related to other violations of the law.
Records related to evaluations.
Records related to education and training.
Records related to drug testing.
Two years -- records related to the alcohol and drug collection process, except calibration of evidential breath testing devices, and training.
Five years:
Alcohol test results of 0.02 BAC and greater;
Verified positive drug test results;
Documentation of refusal to take required alcohol and/or drug tests;
EBT calibration documentation;
Driver evaluation and referrals; and
Annual calendar year summary.

O. Pay for Time Spent Testing.

For random testing, the time spent traveling to the collection site, at the collection site, and back to the bus yard after the completion of the testing will be paid.
For reasonable suspicion testing, time will be paid pursuant to (1) above;
For post-accident testing, time will be paid pursuant to (1) above;
For pre-employment testing, time will be paid.
For time spent in follow- up testing required by the SAP, no time will be paid; and;
Drivers will be paid for time spent testing at the pay rate for activity and field trip drivers.

P. Leaves

1. If the employee comes forward and admits to a drug and/or alcohol problem and receives help from and follows the requirements of the SAP, the employee is granted "unpaid leave" under the Family and Medical Leave, board policy 427. The employee will not be penalized for exercising this option. If no immediate [within five (5) working days] help is obtained from a SAP, the employee is subject to termination.

2. If the employee tests positive under the provisions of this policy, he/she cannot perform a safety sensitive function and goes on paid sick leave, subject to the following conditions:

The employee immediately [within five (5) working days] enrolls in the program provided by the SAP.
Paid days are limited to what the employee has accumulated in sick leave.
When sick leave is exhausted, the employee goes on unpaid leave, subject to the SAP's verification that he/she can return to work.

Q. Payment for Services

1. The school district pays for all testing services.

2. The school district pays for the initial services, not covered by insurance, of the SAP. This applies if the employee comes forward or tests positive. The school district also pays for treatment not covered by insurance. The treatment program will be decided upon by the school district subject to consultation with the SAP and employee.

3. The employee who makes a request for another lab to test the split sample when the initial drug test is positive, will pay for the split sample.

The above payments and leave allowances apply to those who come forward as well as first time offenders. Any driver who becomes a second time offender under this policy, will be subject to immediate termination.

DEFINITIONS:

Accident - an occurrence involving a school district vehicle operating on a public road which results in: (a) a fatality, (b) bodily injury to a person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident or (c) one or more motor vehicles incurring disabling damage as a result of the accident, requiring the vehicle to be transported away from the scene by a tow truck or other vehicle.

Air blank - a reading by an evidentiary breath testing device (EBT) of ambient air containing non-alcohol.

Alcohol - the intoxicating agent in beverage alcohol, ethyl alcohol or other low molecular weight alcohols including methyl and isopropyl alcohol.

Alcohol concentration (or content) - the alcohol in a volume of breath expressed in terms of grams of alcohol per two hundred ten liters of breath as indicated by an evidential breath test under the law.

Alcohol use - the consumption of any beverage, mixture or preparation, including any medication, containing alcohol.

BAC - breath alcohol concentration.

Breath Alcohol Technician (BAT) - an individual who instructs and assists individuals in the alcohol testing process and operates an EBT.

Canceled or invalid test - in drug testing it is a drug test that has been declared invalid by a Medical Review Officer or a specimen that has been rejected for testing by a laboratory. A canceled test is neither a positive nor a negative test. In alcohol testing, it is a test that is deemed to be invalid under the law. It is neither a positive nor a negative test.

Chain of Custody - procedures to account for the integrity of each urine or blood specimen by tracking its handling and storage from point of specimen collection to final disposition of the specimen. With respect to drug testing, these procedures require that an appropriate drug testing custody form be used from time of collection to receipt by the laboratory and that upon receipt by the laboratory an appropriate laboratory chain of custody account(s) for the sample or samples within the laboratory.

Collection Site - a place where drivers present themselves for the purpose of providing body fluid or a tissue sample to be analyzed for specific drugs or breath alcohol concentration.

Confirmation test - for alcohol testing, it is a second test following an initial test with a result of 0.02 BAC or greater, that provides quantitative data of alcohol concentration. For drug testing, it is a second analytical procedure (GC/MS) to identify the presence of a specific drug or metabolite which is independent of the initial test and which uses a different technique and chemical principle from that of the initial test in order to ensure reliability and accuracy.

Controlled Substances/Drugs - marijuana, cocaine, opiates, amphetamines, and phencyclidine.

Driver - any person who operates a school district vehicle. This includes, but is not limited to: full-time, regularly employed drivers; casual, intermittent or occasional drivers; leased drivers and independent, owner-operator contractors who are either directly employed by or under lease to the school district or who operate a school district vehicle at the direction of or with the consent of the school district. For the purposes of pre-employment/pre-duty testing only, the term "driver" includes applicants for driver of school vehicle positions.

Initial test (or screening test) - in drug testing, it is an immunoassay screen to eliminate "negative" urine specimens from further consideration. In alcohol testing it is an analytic procedure to determine whether a driver may have a prohibited concentration of alcohol in a breath or saliva specimen.

Medical Review Officer (MRO) - a licensed physician (medical doctor or doctor of osteopathy) responsible for receiving laboratory results generated by an employer's drug testing program who has knowledge of substance abuse disorders and has appropriate medical training to interpret and evaluate an individual's confirmed positive test result together with the individual's medical history and any other relevant biomedical information.

Non-suspicion-based post-accident testing - testing a driver after a reportable accident if the driver receives a citation for a moving traffic violation arising from the accident and without regard to whether there is any reasonable suspicion of drug usage, reasonable cause to believe the driver has been

operating the school vehicle while under the influence of drugs, or reasonable cause to believe the driver was at fault in the accident and drug usage may have been a factor.

Performing a safety sensitive function- a driver is considered to be performing a safety sensitive function during any period in which the driver is actually performing, ready to perform or immediately available to perform any sensitive functions.

Random Selection Process - when drug tests are unannounced and that every driver has an equal chance of being selected for testing.

Refuse to submit (to an alcohol or drug test) - when a driver (1) fails to provide adequate breath for alcohol testing without a valid medical explanation after he/she has received notice of the requirement for breath testing in accordance with the provisions of this part, (2) fails to provide adequate urine for drug testing without a valid medical explanation after he/she has received notice of the requirement for urine testing in accordance with the provisions of this part or (3) engages in conduct that clearly obstructs the testing process.

Safety Sensitive Function (SSF) - the period of time commencing when a driver begins to work or is required to be in readiness to work until the time the driver is relieved from work and all responsibility for performing work.

School District Vehicle - a vehicle owned, leased, and/or operated at the direction or with the consent of the school district which transports sixteen or more persons, including the driver or weighs over twenty-six thousand pounds and requires the driver to have/possess a commercial driver's license in order to operate the vehicle.

Screening Test Technician (STT) - an individual who instructs and assists drivers in the initial alcohol testing process and operates a non-evidentiary breath testing or saliva testing device.

Split Specimen - the division of the urine specimen into thirty milliliters in a specimen bottle (the primary sample) and into at least fifteen milliliters in a second specimen bottle (the split sample).

Substance Abuse Professional (SAP) - a licensed physician (medical doctor or doctor of osteopathy), or a licensed or certified psychologist, social worker, employee assistance professional, or addiction counselor (certified by the Iowa Board of Substance Abuse Certification) with knowledge of and clinical experience in the diagnosis and treatment of alcohol and controlled substances-related disorders.

Date of Adoption/Revision:

November 20, 1995

August 1996

June 1998

June 2001

June 2004

July 2007

August 2013

October 2016

March 2020

STAFF PERSONNEL

Series 400

Policy Title: Drug and Alcohol Testing Program and

Pre-Employment Testing Acknowledgment Form

Code No. 435.E1

I, , have received a copy, read and understand the Drug and Alcohol Testing Program policy of the Carroll Community School District and its supporting documents.

I understand that if I violate the Drug and Alcohol Testing Program policy, its supporting documents or the law, I may be subject to discipline up to and including termination or I may be required to successfully participate in a substance abuse evaluation and a substance abuse treatment program, if recommended by a substance abuse treatment professional. If I am required to and fail to or refuse to successfully participate in a substance abuse evaluation or recommended substance abuse treatment program, I understand I may be subject to discipline up to and including termination.

I also understand that I must inform my supervisor of any prescription medication I use.

In addition, I have received a copy of the U.S. DOT publication, “What Employees Need to Know about DOT Drug & Alcohol Testing,” and have read and understand its contents.

Furthermore, I know and understand that I am required to submit to a controlled substance (drug) test, the results of which must be received by the school district before being employed by the school district and before being allowed to perform a safety-sensitive function. I also understand that if the results of the pre- employment test are positive, that I will not be considered further for employment with the school district.

I further understand that drug and alcohol testing records and information about me are confidential, and may be released at my request or in accordance with the school district’s drug and alcohol testing program policy, its supporting documents or the law.

(Signature of Employee) (Date)

Date of Adoption/Revision

August 2013 October 2016 March 2020

STAFF PERSONNEL

Series 400

Policy Title: Drug and Alcohol Testing Program Notice to Employees

Code No.: 435E2

EMPLOYEES GOVERNED BY THE DRUG AND ALCOHOL TESTING POLICY ARE HEREBY NOTIFIED they are subject to the school district's drug and alcohol testing program for pre-employment drug testing and random, reasonable suspicion and post-accident drug and alcohol testing as outlined in the Drug and Alcohol Testing Program policy, its supporting documents and the law.

The employees operating a school vehicle are subject to the drug and alcohol testing program beginning the first day they operate or are offered a position to operate a school vehicle and continue to be subject to the drug and alcohol testing program.

It is the responsibility of the superintendent to inform employees of the drug and alcohol testing program requirements. Employees with questions regarding the drug and alcohol testing requirements will contact the school district contact person.

EMPLOYEES GOVERNED BY THE DRUG AND ALCOHOL TESTING POLICY ARE FURTHER NOTIFIED that employees violating this policy, its supporting documents or the law may be subject to discipline up to and including termination.

EMPLOYEES GOVERNED BY THE DRUG AND ALCOHOL TESTING POLICY ARE FURTHER NOTIFIED that information related to drug or alcohol violations will be reported to the Federal Motor Carrier Safety Administration (FMCSA) Clearinghouse.

EMPLOYEES GOVERNED BY THE DRUG AND ALCOHOL TESTING POLICY ARE FURTHER NOTIFIED it is a condition of their continued employment to comply with the Drug and Alcohol Testing Program policy, its supporting documents and the law. It is a condition of continued employment for employees operating a school vehicle to notify their supervisor of any prescription medication they are using. Drug and alcohol testing records about a driver are confidential and are released in accordance with this policy, its supporting documents or the law.

Date of Adoption/Revision:

March 2020

STAFF PERSONNEL

Series 400

Policy Title: Drug and Alcohol Program and Pre-Employment Testing Written Consent to Share Information

Code No.: 435E3

I, _________________________________, understand that as part of my employment in a position that requires a commercial driver’s license in the Carroll Community School District, I grant consent for the district to conduct queries of the Federal Motor Carrier Safety Administration (“FMCSA”) Commercial Driver’s License Drug and Alcohol Clearinghouse to determine whether drug or alcohol violation information about me exists in the Clearinghouse. I further consent to the district sharing information related to my drug and alcohol testing results with prior, current and future employers, as well as the FMCSA Clearinghouse in accordance with state and federal laws.

I understand that the district will check and perform queries of my drug and alcohol testing results prior to my employment in any position which requires the use of a commercial driver’s license. I further understand the district will check and perform queries of my testing results annually and is required to report any drug and alcohol violations of this policy to the FMCSA Clearinghouse.

I understand that I am not required to consent to the query of the FMCSA Clearinghouse or the district sharing of drug and alcohol testing information with past, present or future employers or the FMCSA Clearinghouse; but that without my consent I understand I will be prohibited from performing safety sensitive functions, including driving a commercial motor vehicle, as required by FMCSA’s drug and alcohol program regulations.

I hereby give my consent to the district to perform queries of the FMCSA Clearinghouse and share my drug and alcohol testing results with past, present and future employers, as well as the FMCSA Clearinghouse.

__________________________________________________

(Signature of Employee) (Date)

Date of Adoption/Revision:

March 2020

dawn@iowaschoo… Mon, 02/10/2020 - 08:59

435.E1 - Drug & Alcohol Program and Pre-Employment Testing Acknowledgment Form

STAFF PERSONNEL

Series 400

Policy Title: Drug and Alcohol Testing Program and

Pre-Employment Testing Acknowledgment Form

Code No. 435.E1

I, , have received a copy, read and understand the Drug and Alcohol Testing Program policy of the Carroll Community School District and its supporting documents.

I also understand that I must inform my supervisor of any prescription medication I use.

In addition, I have received a copy of the U.S. DOT publication, “What Employees Need to Know about DOT Drug & Alcohol Testing,” and have read and understand its contents.

(Signature of Employee) (Date)

Date of Adoption/Revision

August 2013 October 2016 March 2020

dawn@iowaschoo… Mon, 02/10/2020 - 09:00

435E2 Drug and Alcohol Testing Program Notice to Employees

STAFF PERSONNEL

Series 400

Policy Title: Drug and Alcohol Testing Program Notice to Employees

Code No.: 435E2

Date of Adoption/Revision:

March 2020

mkohorst@carro… Tue, 09/28/2021 - 13:18

435E3Drug and Alcohol Program and Pre-Employment Testing Written Consent to Share Information

STAFF PERSONNEL

Series 400

Policy Title: Drug and Alcohol Program and Pre-Employment Testing Written Consent to Share Information

Code No.: 435E3

__________________________________________________

(Signature of Employee) (Date)

Date of Adoption/Revision:

March 2020

mkohorst@carro… Tue, 09/28/2021 - 13:19

435R1 - Alcohol & Drug Testing Regulations

STAFF PERSONNEL

Series 400

Policy Title: Drug and Alcohol Testing Regulations

Code No.: 435R1

Questions regarding the policy, its supporting procedures or the drug and alcohol testing program may be directed to the school district contact person, the transportation director, with the superintendent serving as an alternate.
Covered Drivers:
1. The following requirements apply for a driver to be covered by the drug and alcohol testing program a driver must:
  - Drive a vehicle transporting sixteen (16) or more persons including the driver or drive a vehicle weighing over twenty-six thousand pounds.
  - Require a commercial driver's license to hold the driver position.

1. Covered drivers include, but are not limited to, the following:
  - Applicants seeking a position as a driver.
  - Full-time, regularly employed drivers.
  - Casual, intermittent or occasional drivers.
  - Leased drivers and independent, owner-operator contractors who are either directly employed by or under lease to a school district or who operate a school district vehicle at the direction of or with the consent of the school district.

Prohibited Driver Conduct:
1. Drivers shall not report to duty or remain on duty with a 0.04 or greater breath alcohol concentration.
2. Drivers shall not use alcohol at least eight (8) hours prior to the performance of a safety sensitive function.
3. Drivers shall not possess alcohol while on duty unless the alcohol is manifested and transported as part of a shipment. This includes possessing prescriptions and over-the-counter medicines containing alcohol, unless the packaging seal is unbroken. Drivers required to take a post-accident alcohol test shall not use alcohol within eight (8) hours following the accident or prior to undergoing a post-accident alcohol test, whichever comes first.
4. Drivers shall not refuse to submit to an alcohol or drug test. A refusal to test is considered a positive test result requiring the driver to undergo evaluation by a substance abuse professional (SAP) and subjecting the driver to discipline up to and including termination.
5. Drivers shall not report for duty or remain on duty when using any drug except when instructed by a physician who has advised the driver that the drug does not adversely affect the driver's ability to safely operate a school vehicle.
6. Drivers shall not report for duty when under the influence of drugs or remain on duty performing a safety sensitive function if the driver has a positive drug test result.

D. Alcohol Testing Procedures.

1. An employee- driver's breath is tested for alcohol.

2. Evidentiary breath testing devices (EBTs) are used to conduct the initial and, if necessary, the confirmation alcohol tests.

The initial alcohol breath test determines whether the driver's breath alcohol concentration (BAC) is less than 0.02.
- - - An initial alcohol test result of less than 0.02 BAC allows the driver to continue to drive.
    - An initial alcohol test result of 0.02 BAC or greater requires a confirmation test.
The confirmation alcohol breath test determines whether the driver can continue to drive.
- - - A confirmation alcohol test result of less than 0.02 BAC allows the driver to continue to drive.
    - A confirmation alcohol test result of 0.02 BAC or more, but less than 0.04 BAC, requires the driver to cease performing a safety sensitivity function for twenty-four (24) hours.
    - A confirmation alcohol test result of 0.04 BAC or greater requires the driver to be evaluated by a SAP.

3. Alcohol testing is conducted at collection sites which provide privacy to the driver and contain the necessary equipment, personnel and materials.

- - Alcohol testing is conducted at a designated non-school district facility unless a mobile unit or a school district facility better serves the situation.
  - In the event privacy cannot be assured, privacy will be provided to the extent practical.
Initial alcohol testing steps.
- - Once the driver is informed of the need to submit to an alcohol test, the driver must proceed immediately to the collection site. Collection site personnel must immediately contact the transportation director, with the superintendent serving as an alternate, if a driver does not arrive at the specified time.
  - Upon arrival, the driver must provide photo identification.
  - The testing procedure is explained to the driver by the collection site person.
  - The breath alcohol technician (BAT) or the screening test technician (STT) and the driver complete and sign the appropriate sections of the alcohol testing form.

Refusal of the driver to sign the form prior to the initial alcohol test is considered a refusal to test.
The school district is notified immediately of the driver's refusal to sign.

Evidentiary breath device procedures.

The driver forcefully blows into the mouthpiece for at least six (6) seconds or until an adequate amount of breath has been obtained.
The breath alcohol test is stopped when the driver fails twice to provide an adequate amount of breath. In that case a physician analyzes the driver's inability to provide adequate breath.
Failure to provide adequate breath is considered a refusal to test unless the physician determines a medical condition caused the failure to provide adequate breath.
A refusal of the driver to try a second time to provide adequate breath is considered a refusal to test.
The results of the screening alcohol test are shared with the driver.

Saliva alcohol testing device procedures.

The driver and the collection site person review the expiration date of the saliva alcohol testing device, and if the date is valid, the packaging is opened.
The driver or collection site person places the swab in the driver's mouth until the swab is completely saturated. If the alcohol test is started again, only the collection site person may place the swab in the driver's mouth.
The saliva alcohol testing device is activated with the saturated swab in place.
The saliva alcohol test is stopped when the driver fails twice to provide an adequate amount of saliva. In that case: The school district is informed and the driver must submit to a breath alcohol test immediately.
The saliva testing device results are read two (2) minutes, and no later than fifteen (15) minutes, after the saliva testing device was activated.
The results are shared with the driver.

5. Confirmation alcohol testing steps.

The confirmation test is done between fifteen (15) and twenty (20) minutes of the initial test whether or not the driver followed the requirements to not eat, drink, put any object or substance in their mouth and, to the extent possible, not to belch during the fifteen (15) minute waiting period. Not belching will help avoid accumulation of mouth alcohol leading to an artificially high reading.
If a different collection site or a different collection site person is used for the confirmation alcohol test, the driver must provide photo identification.
The testing procedure is explained to the driver by the collection site person.
The BAT and the driver complete and sign the appropriate sections of the alcohol testing form.
Refusal of the driver to sign the form prior to the confirmation alcohol test is considered a refusal to test.
The school district is notified immediately of the refusal to sign.
The driver forcefully blows into the EBT mouthpiece for at least six (6) seconds or until an adequate amount of breath has been obtained.
The confirmation test results, which are the final and official test result, are shared with the driver.
The driver and BAT must sign the alcohol testing form following completion of the test. Failure to sign the form after the test is not considered a refusal to test. However, BAT notes the driver's refusal to sign in the remarks section of the form.
The BAT informs the transportation director, with the superintendent serving as an alternate, of the results of the test in a confidential manner.
The BAT notifies the transportation director, with the superintendent serving as an alternate, immediately either in writing, in person, by telephone or by electronic means, of confirmation alcohol test results of 0.02 BAC or more.
If the BAT informs the transportation director, with the superintendent serving as an alternate, by telephone the school district verifies that the BAT is the person on the telephone.
The BAT provides the transportation director, with the superintendent serving as an alternate, with a copy of the breath alcohol testing form if written communication was not used to report the test results.
Potentially incomplete tests or invalid alcohol tests are repeated with corrected procedures.

Drug Testing Procedures

Driver's urine is tested for marijuana, cocaine, opiates, amphetamines, and phencyclidine.
A split sample urine test is used to conduct the drug test.

A negative drug test result allows the driver to continue to perform a safety sensitive function.
A positive drug test result on the primary sample requires the driver to be removed from performing a safety sensitive function.
A positive drug test result on the primary sample allows the driver an opportunity to request the split sample be tested by another laboratory at the driver's expense for the specific drug found in the primary sample. A negative drug test result on the split sample results in a negative drug test result.
A driver's refusal to test is considered a positive drug test result.
A positive drug test result requires the driver to be evaluated by a SAP.

Drivers taking medication at a doctor's direction may perform a safety sensitive function if the doctor determines there is not an adverse affect on performing a safety sensitive function and the school district is informed in writing of the medication and doctor's opinion.

Drug testing is conducted to provide privacy to the driver and where the necessary equipment, personnel and materials are located.

Drug testing is conducted at a designated non-school district facility.
In the event privacy cannot be assured, privacy is provided to the extent possible. However, direct observation is allowed if:
Reasons exist to believe the driver may alter or substitute the specimen.
The driver presents a specimen with a temperature outside the allowed range and does not provide an oral body temperature or the oral body temperature varies from the specimen provided.
The last specimen provided by the driver was determined by the laboratory to not meet gravity and creatinine concentration criteria.
The collection site person observes conduct to substitute or adulterate the specimen.
The driver has previously been determined to have used a drug without medical authorization and the particular test is for follow-up testing upon or after return to duty.
Direct observation must be approved in advance by the supervisor of the collection site. Non-medical personnel performing direct observation must be of the same gender as the driver.

5. Drug testing steps

- - Once the driver is required to submit to a drug test, the driver must proceed immediately to the collection site. The collection site person contacts the transportation director, with the superintendent serving as an alternate, immediately when a driver does not arrive at the specified time.

- - Upon arrival, the driver must provide a photo identification. The driver may require the collection site person to provide proof of identification.
  - The driver may keep their wallet, but must remove any unnecessary outer garments, purses, briefcases, and similar items at the request of the collection site person.

- - Immediately prior to providing a urine sample, the driver must wash their hands.
  - The driver must then provide forty-five (45) milliliters of urine and deliver it immediately to the collection site person.
    - Drivers who cannot provide an adequate amount of urine receive instructions for drinking water and repeating the test.
    - The drug test is stopped when the driver fails twice to provide an adequate amount of urine.
    - A physician analyzes the driver's inability to provide adequate urine.
    - Failure to provide adequate urine is considered a refusal to test unless the physician determines a medical condition caused the failure to provide adequate urine.

- - The specimen must be kept in view of the driver and the collection site person.
  - Upon receipt of the specimen, the collection site person must immediately, and in no event later than four (4) minutes from the time of urination, measure the temperature of the specimen.
  - The driver may volunteer to have their oral temperature taken to provide evidence against alteration or substitution if there is some question about the temperature of the specimen.
  - The collection site person also inspects the specimen for color and other signs of contaminant and notes any unusual findings.
  - Another specimen is required as soon as possible under direct observation if adulteration or substitution is suspected by the collection site person.
  - The specimen is divided into the primary and split specimen, sealed, and labeled. The label is initialed by the driver.
The driver is required to read and sign the statement on the chain of custody form certifying the specimens are the driver's.
The collection site person is required to note on the chain of custody form any unusual behavior or appearance of the driver and any failure to cooperate.
The collection site person completes the chain of custody form and the driver signs the form indicating the collection is complete.
The specimens are packaged for shipping to the laboratory and shipped immediately or placed in secure storage until they can be shipped.

6. Laboratory

- - - The laboratory used by the school district's drug and alcohol testing program is certified by the Substance Abuse and Mental Health Services Administration (SAHSA), a division of the U.S. Department of Health and Human Services (DHHS). Laboratories certified by SAMHSA meet the testing procedures, personnel and record keeping requirements of the law.
    - Upon arrival of the specimen at the laboratory, the split specimen is stored and the primary specimen is tested.
    - A positive test result on the initial test of the primary specimen requires a confirmation test, which is a different and more accurate type of test.
    - The split specimen is discarded if the primary specimen has a negative test result.

7. Medical Review Officer (MRO) reviews drug test results.

- - - The MRO may release drug testing records of a driver to unauthorized individuals only with the written consent of the driver.
    - The MRO keeps a record of the negative test result and reports the negative test result to the school district.
    - The primary role of the MRO is to review and interpret positive test results to determine whether a legitimate explanation exists for the positive test result.
    - After reviewing the chain of custody form and laboratory test results, the MRO contacts the driver to discuss the positive test result with the driver prior to notifying the school district and to ask whether the driver requests a test of the split sample at the driver's expense. The driver's request for a test of the split sample must be made within seventy-two (72) hours of talking with the MRO.
    - Upon request of the driver, the split specimen is sent to a second SAMHSA certified laboratory for testing at the driver’s expense.
    - The MRO contacts the transportation director, with the superintendent serving as an alternate, for assistance if the driver cannot be reached through reasonable efforts.
    - The transportation director, with the superintendent serving as an alternate, must confidentially inform the driver to contact the MRO.
    - Upon contacting the driver the transportation director, with the superintendent serving as an alternate, must inform the MRO that the driver was contacted.
    - Drivers who cannot be contacted are placed on temporary leave without pay.
    - The MRO may verify a positive test without talking to the driver if:
    - The driver declines the opportunity to discuss the drug test.
    - The driver fails to contact the MRO within five (5) days after the transportation director, with the superintendent serving as an alternate, has contacted the driver.
    - MRO verification of positive test results under these circumstances can be challenged by the driver if the driver presents the MRO with information documenting a serious illness, injury or other circumstances unavoidably preventing the driver from timely contacting the MRO. The MRO, based on this additional information, may find a legitimate explanation for the positive test result and declare the test negative.
    - The driver is notified of the drugs found in a positive test result by the MRO, the transportation director, with the superintendent serving as an alternate, or by certified mail to the driver's last known address.
    - The school district receives a written report of the negative and positive test results from the MRO.

F. Substance Abuse Professional

A Substance Abuse Professional (SAP) evaluation and following his/her recommendations, is required when a driver:
Has a positive drug test.
Has a positive alcohol test of 0.04 breath alcohol concentration or greater; or
Otherwise violated this policy or its supporting procedures or the law.
The evaluation determines what assistance, if any, the driver needs in resolving problems with alcohol misuse and/or drug use.
A local SAP will provide assistance to the drivers.

G. Pre-employment Testing

Drivers shall submit to an alcohol and drug test if a job offer is made. The job offer is contingent upon:
A negative alcohol and drug test result and a signed written statement authorizing former employers to release all information on the driver related to alcohol.
Prior to allowing a driver to perform a safety sensitive function, the following information must be obtained about the driver for the preceding two years from the date of the application:
- - - Alcohol test results of 0.04 or greater.
    - Positive drug test results.
    - Refusals to be tested.

H. Random Testing.

Annually, ten percent (10%) of the average number of drivers are selected for random alcohol tests and fifty percent (50%) of the average number of drivers are selected for random drug tests.
The drivers' identification numbers are selected by a scientific method giving drivers an equal chance to be selected.
Random tests are unannounced and performed throughout the year.
Drivers selected for random alcohol testing are informed of a random alcohol test just before, during or just after performing a safety sensitive function.
Drivers selected for random drug testing are informed as soon as possible after the transportation director, with the superintendent serving as an alternate, receives the driver identification numbers. The school district must document why some, if any, drivers were selected, but not informed.
The selected driver must proceed immediately to the collection site. However, drivers performing a safety sensitive function must safely stop and proceed to the collection site as soon as possible.

I. Reasonable Suspicion Testing

- - Drivers who exhibit observable specific, contemporaneous, articulable characteristics concerning the appearance, behavior, speech or body odors as well as indications of the chronic and withdrawal effects of drugs may be required to submit to a reasonable suspicion drug test at any time.
  - Drivers who exhibit specific, observable, contemporaneous, articulable characteristics concerning the appearance, behavior, speech or body odors of the driver if the reasonable suspicion was determined just before, during or just after the time in which the driver must be in compliance with this policy, its supporting procedures or the law may be required to submit to a reasonable suspicion alcohol test just before, during or just after performing a safety sensitive function.
  - A reasonable suspicion alcohol test is performed within two (2) hours and no later than eight (8) hours after determining reasonable suspicion. To meet the two (2) hour requirement, transportation director, with the superintendent serving as an alternate, or his/her designee (not a CDL holder) will transport the employee to the collection site.
  - If the alcohol test is not given within two (2) hours, the reasons for the delay must be documented.
  - If the alcohol test is not given within eight (8) hours, attempts to test are stopped and the reason for not testing must be documented.
  - A reasonable suspicion test request is made by an employee who has received the training to determine reasonable suspicion. The reasons for the reasonable suspicion must be documented within twenty-four (24) hours or prior to the release of the test results. If more than one employee trained to determine reasonable suspicion observes the driver, that employee must also document their reasons. The transportation director has received the required Reasonable Suspicion Training.

J. Post-accident Testing

Drivers are subject to both post-accident alcohol and drug tests as soon as possible after an accident.
Drivers must remain readily available for post-accident testing.
Drivers who leave the scene or who do not remain readily available are assumed to have refused to test.
Drivers subject to post-accident testing will be taken to the collection site by the, transportation director, superintendent or his/her designee.
Necessary medical treatment cannot and should not be denied to a driver waiting to complete post-accident alcohol and drug tests.
Alcohol testing requirements.
Administered within two (2) hours and no later than eight (8) hours of the accident.
Reasons for administering the test later than two (2) hours after the accident must be documented.
Reasons for not administering the test within eight (8) hours of the accident must be documented.
Drivers are prohibited from consuming alcohol for eight (8) hours after the accident or until the alcohol test is completed.
Drug testing requirements.
Administered as soon as possible and not later than thirty-two (32) hours after the accident.
Reasons for not administering the test must be documented.
Results of drug or alcohol testing conducted by law enforcement officers or other officials on the scene with independent authority to conduct such tests are presumed valid if the testing conforms with the law. The school district must receive a copy of the results to use them.

K. Return-to-duty/Follow-up Testing

1. Prior to returning to duty after a positive test or otherwise violating this policy, its supporting regulations or the law:

The driver must be re-evaluated by a SAP to determine that the driver has properly followed any treatment program prescribed in the original evaluation by the SAP.
The driver must submit to the tests required by the SAP. The SAP may require a return-to-duty test for drugs, alcohol or both; and the return-to-duty test must be a negative drug test result and/or an alcohol test result of less than 0.02 BAC before the driver can return to duty and perform a safety sensitive function.

2. For individuals changing jobs after a positive drug or alcohol tests, a pre-employment test can serve as a return-to-duty test if one is needed, based on information from a prior employer.

- - - After returning to duty, the driver is subject to six (6) unannounced follow-up tests within twelve (12) months for alcohol, drugs or both, if the SAP determines both are necessary.
    - The SAP can terminate the follow-up testing requirement after the first six (6) tests have been completed or continue the follow-up testing for up to sixty (60) months from the date of the driver's return to duty.
    - Alcohol follow-up testing is done just before, during or just after performing a safety sensitive function.

L. School District Responsibilities

- - Information on the alcohol and drug testing requirements of this policy, its supporting procedures and the law, including the driver's obligations, must be provided to drivers. A summary of the requirements must be included in the employee handbook.
  - Supervisors of drivers or personnel designated to determine reasonable suspicion shall receive sixty (60) minutes of training on alcohol misuse and sixty (60) minutes of training on drug use. The training must address the physical, behavioral, speech, and performance indicators of probable alcohol misuse and drug use.
  - Prior to operating a school district vehicle, drivers must be provided with instructions enabling them to comply with alcohol and drug testing requirements.
  - School districts with actual knowledge of a driver's drug use cannot allow the driver to report to or perform a safety sensitive function regardless of whether or not a drug test was conducted.
  - School districts with actual knowledge of a driver with a breath alcohol concentration of 0.02 BAC or greater cannot allow the driver to report to or perform a safety sensitive function regardless of whether or not an alcohol test was conducted.
  - The school district is responsible for ensuring that the quality assurance plan, developed by the manufacturer and approved by the National Highway Traffic Safety Administration (NHTSA) for the evidentiary breath testing device used for alcohol testing of its drivers describes the inspection, maintenance and calibration requirements and intervals for it.
  - The school district is responsible for ensuring that the collection site person using an evidentiary breath testing device is a certified BAT.

M. Consequences of Violating this Policy, its Supporting Procedures or the Law

Drivers may be disciplined up to and including termination.
Drivers may not be permitted to perform safety sensitive functions.
Drivers may be advised of the resources available to them in evaluating and resolving problems associated with the misuse of alcohol or use of drugs.
Drivers may be required to be evaluated by a SAP who shall determine what assistance, if any, the driver needs in resolving problems associated with the misuse of alcohol or use of drugs and be required to follow any treatment program.
Prior to the returning to duty, the driver is required to have a negative drug and/or alcohol test result and be subject to the follow-up drug and/or drug testing determined necessary based on the circumstances surrounding the incident.
Drivers refusing to submit to drug and/or alcohol testing are considered insubordinate and are subject to discipline up to and including termination.
Applicants for the position of driver who refuse to submit to or cooperate with the drug and/or alcohol testing process and requirements shall be disqualified from further consideration.

N. Alcohol and Drug Testing Records

1. Alcohol and drug testing records are stored in limited access locations separate and apart from the driver's general personnel documents.

2. The records may only be released with the written consent of the driver. Only those records specifically authorized for release may be released. However:

Records may be released to appropriate government agencies without a written consent.
Records may be released to appropriate school district employees without written consent.
The school district may, without written consent, make a driver's drug and alcohol test records available to a decision maker in a lawsuit, grievance or other proceedings initiated by or on behalf of the individual, and arising from the results of a drug or alcohol test under this policy, its supporting procedures or the law or from the school district's determination that the driver violated this policy, its supporting regulation or the law.

4. The school district must maintain the following records of its drug and alcohol misuse prevention and testing programs for the time period.

One year:
Records of negative and canceled drug test results and alcohol test results of less than 0.02 BAC.
Records related to the collection process.
Records related to a driver's test results.
Records related to other violations of the law.
Records related to evaluations.
Records related to education and training.
Records related to drug testing.
Two years -- records related to the alcohol and drug collection process, except calibration of evidential breath testing devices, and training.
Five years:
Alcohol test results of 0.02 BAC and greater;
Verified positive drug test results;
Documentation of refusal to take required alcohol and/or drug tests;
EBT calibration documentation;
Driver evaluation and referrals; and
Annual calendar year summary.

O. Pay for Time Spent Testing.

For random testing, the time spent traveling to the collection site, at the collection site, and back to the bus yard after the completion of the testing will be paid.
For reasonable suspicion testing, time will be paid pursuant to (1) above;
For post-accident testing, time will be paid pursuant to (1) above;
For pre-employment testing, time will be paid.
For time spent in follow- up testing required by the SAP, no time will be paid; and;
Drivers will be paid for time spent testing at the pay rate for activity and field trip drivers.

P. Leaves

2. If the employee tests positive under the provisions of this policy, he/she cannot perform a safety sensitive function and goes on paid sick leave, subject to the following conditions:

The employee immediately [within five (5) working days] enrolls in the program provided by the SAP.
Paid days are limited to what the employee has accumulated in sick leave.
When sick leave is exhausted, the employee goes on unpaid leave, subject to the SAP's verification that he/she can return to work.

Q. Payment for Services

1. The school district pays for all testing services.

3. The employee who makes a request for another lab to test the split sample when the initial drug test is positive, will pay for the split sample.

DEFINITIONS:

Air blank - a reading by an evidentiary breath testing device (EBT) of ambient air containing non-alcohol.

Alcohol - the intoxicating agent in beverage alcohol, ethyl alcohol or other low molecular weight alcohols including methyl and isopropyl alcohol.

Alcohol use - the consumption of any beverage, mixture or preparation, including any medication, containing alcohol.

BAC - breath alcohol concentration.

Breath Alcohol Technician (BAT) - an individual who instructs and assists individuals in the alcohol testing process and operates an EBT.

Collection Site - a place where drivers present themselves for the purpose of providing body fluid or a tissue sample to be analyzed for specific drugs or breath alcohol concentration.

Controlled Substances/Drugs - marijuana, cocaine, opiates, amphetamines, and phencyclidine.

operating the school vehicle while under the influence of drugs, or reasonable cause to believe the driver was at fault in the accident and drug usage may have been a factor.

Random Selection Process - when drug tests are unannounced and that every driver has an equal chance of being selected for testing.

Screening Test Technician (STT) - an individual who instructs and assists drivers in the initial alcohol testing process and operates a non-evidentiary breath testing or saliva testing device.

Date of Adoption/Revision:

November 20, 1995

August 1996

June 1998

June 2001

June 2004

July 2007

August 2013

October 2016

March 2020

dawn@iowaschoo… Mon, 02/10/2020 - 09:02

436 - Universal Precautions

STAFF PERSONNEL

Series 400

Policy Title: Universal Precautions Code No.: 436

Universal precautions (UP) are intended to prevent transmission of infection, as well as decrease the risk of exposure for employees and students. It is not currently possible to identify all infected individuals, thus precautions must be used with every individual. UP pertains to blood and other potentially infectious materials (OPIM) containing blood.

These precautions do not apply to other body fluids and wastes (OBFW) such as saliva, sputum, feces, tears, nasal secretions, vomitus and urine unless blood is visible in the material. However, these OBFW can be sources of other infections and should be handled as if they are infectious.

The single most important step in preventing exposure to and transmission of any infection is anticipating potential contact with infectious materials in routine as well as emergency situations. Based on the type of possible contact, employees and students should be prepared to use the appropriate precautions prior to the contact. Diligent and proper hand washing, the use of barriers, appropriate disposal of waste products and needles, and proper decontamination of spills are essential techniques of infection control. All individuals should respond to situations practicing UP followed by the activation of the school response team plan. Using common sense in the application of these measures will enhance protection of employees and students.

Barriers

Barriers anticipated to be used at school include disposable gloves, absorbent materials and resuscitation devices. Their use is intended to reduce the risk of contact with blood and body fluids as well as to control the spread of infectious agents from individual to individual. Gloves should be worn when in contact with blood, OPIM or OBFW. Gloves should be removed without touching the outside and disposed of after each use.

Hand Washing

Proper hand washing is crucial to preventing the spread of infection. Textured jewelry on the hands or wrists should be removed prior to washing and kept off until completion of the procedure and the hands are rewashed. Using running water, lathering with soap, and applying friction to clean all hand surfaces is key. Rinse well with running water and dry hands with paper towels.

The following are general guidelines regarding hand washing:

Hands should be washed before physical contact with individuals and after contact is completed.
Hands should be washed after contact with any used equipment.
If hands (or other skin) comes into contact with blood or body fluids, hands should be washed immediately before touching anything else.
Hands should be washed whether gloves are worn or not and if gloves are worn after gloves are removed.

UNIVERSAL PRECAUTIONS

Disposal of Waste

Blood, OPIM, OBFW, used gloves, barriers and absorbent materials should be placed in a plastic bag and disposed of in the usual procedure. When the blood or OPIM is liquid, semi-liquid or caked with dried blood, it is not absorbed in materials, and is capable of releasing the substance if compressed, special disposal as regulated waste is required. A band-aid, towel, sanitary napkin or other absorbed waste that does not have the potential of releasing the waste if compressed would not be considered regulated waste. It is anticipated schools would only have regulated waste in the case of a severe incident.

Needles, syringes and other sharp disposable objects should be placed in special puncture-proof containers and disposed of as regulated waste. Bodily wastes such as urine, vomitus or feces should be disposed of in the sanitary sewer system.

Clean up

Spills of blood and OPIM should be cleaned up immediately. The employee should:

Wear rubber or latex gloves.
Clean up the spill with paper towels or other absorbent material.
Use a solution of one part household bleach to one hundred parts of water (1:100) or other EPA-approved disinfectant and use it to wash the area well.
Dispose of gloves, soiled towels and other waste in a plastic bag.
Clean and disinfect reusable supplies and equipment.

Policy Title: Universal Precautions Code No.: 436 Pg. 2

Laundry

Laundry with blood or OPIM should be handled as little as possible with a minimum of agitation. It should be bagged at the location. If it has the potential of releasing the substance when compacted, regulated waste guidelines should be followed. Employees who have contact with this laundry should wear protective barriers.

Exposure

An exposure to blood or OPIM through contact with broken skin, mucous membrane or by needle or sharp stick requires immediate washing, reporting and follow-up. An employee should:

Always wash the exposed area immediately with soap and water.
If a mucous membrane splash (eye or mouth) or exposure of broken skin occurs, irrigate or wash the area thoroughly.
If a cut or needle stick injury occurs, wash the area thoroughly with soap and water.

The exposure should be reported immediately, the parent or guardian is notified, and the person exposed contacts a physician for further health care.

Date of Adoption/Revision:

July 2007

August 2013

October 2016

April 2021

Policy Title: Universal Precautions Code No.: 436 Pg. 3

dawn@iowaschoo… Mon, 02/10/2020 - 11:37

437 - Hazardous Chemical Disclosure

STAFF PERSONNEL

Series 400

Policy Title: Hazardous Chemical Disclosure Code No. 437

The board authorizes the development of a comprehensive hazardous chemical communication program for the school district to disseminate information about hazardous chemicals in the workplace.

Each employee will annually review information about hazardous substances in the workplace. When a new employee is hired or transferred to a new position or work site, the information and training, if necessary, is included in the employee's orientation.

When an additional hazardous substance enters the workplace, information about it is distributed to all employees, and training is conducted for the appropriate employees. The superintendent/designee will maintain a file indicating which hazardous substances are present in the workplace and when training and information sessions take place

Employees who will be instructing or otherwise working with students will disseminate information about the hazardous chemicals with which they will be working as part of the instructional program.

The Carroll Community School District Right to Know information is located in the Director of Buildings and Grounds office at Adams Elementary School.

Adopted/Revised:

August 2013

October 2016

April 2021

dawn@iowaschoo… Mon, 02/10/2020 - 11:39

460 - Classified Employee Defined

STAFF PERSONNEL

Series 400

Policy Title: Classified Employee Defined Code No.: 460

Classified employees are those school district employees who are not administrators or personnel in positions which require teaching certification. Classified employees shall include, but not be limited to, bus drivers, custodians, education associates, maintenance staff, clerical personnel, and food service workers. Classified employees may be hired on a full-time or part-time basis.

It shall be the responsibility of the superintendent and/or designee to establish job specifications and job descriptions for classified employee positions. Job descriptions shall be approved by the board.

Classified employees required to hold a license for their position must present evidence of a current license to the board secretary prior to payment of wages each year.

Date of Adoption/Revision:

July 9 1981

August 10, 1987

August 1992

June 1998

August 1995

June 2001

June 2004

July 2007

August 2013

October 2016

April 2021

dawn@iowaschoo… Mon, 02/10/2020 - 11:40

461 - Classified Employee – Qualifications, Recruitment, and Selection

STAFF PERSONNEL

Series 400

Policy Title: Classified Employee – Qualifications, Recruitment, and Selection Code No.: 461

Persons interested in a classified employee position will have an opportunity to apply and qualify for classified employee positions in the school district in accordance with applicable laws and school district policies regarding equal employpment. Job applicants for classified employee positions will be considered on the basis of the following:

Training, experience, and skill;
Nature of the occupation;
Demonstrated competence; and;
Possession of or ability to obtain state or other license or certificate, if required, for the position.

All job openings shall be submitted to the Iowa Workforce Development for posting on IowaWORKS.gov, the online state job posting system. Additional announcements of the position may occur in a manner through means the superintendent believes will inform potential applicants about the position. Whenever possible, the preliminary screening of applicants will be conducted by the administrator who directly supervises and oversees the position.

Adoption/Review/Revision:

July 2007 September 2014

September 2012 July 2013

October 2016 April 2021

August 2024

dawn@iowaschoo… Fri, 02/07/2020 - 14:48

462 - Licensed Employee Professional Development for Employees

STAFF PERSONNEL

Series 400

Policy Title: Licensed Employee Professional Development for Employees

Code No. 462

The board encourages licensed employees to attend and participate in professional development activities to maintain, develop, and extend their skills. The board will maintain and support an in-service program for licensed employees. Professional development activities will include activities that promote and/or teach about compliance with applicable Iowa laws.

For all professional development programs the district requires employees to take, the district will provide to the employee notice indicating the section of the law, or rules adopted by the state board of education or board of educational examiners that the district determines requires the employee to participate in the professional development program.

Requests for attendance or participation in a development program, other than those development programs sponsored by the school district, are made to the superintendent. Approval by the superintendent must be obtained prior to attendance by a licensed employee in a professional development program when the attendance would result in the licensed employee being excused from their duties or when the school district pays the expenses for the program.

The superintendent will have sole discretion to allow or disallow licensed employees to attend or participate in the requested event. When making this determination, the superintendent will consider the value of the program for the licensed employee and the school district, the effect of the licensed employees absence on the education program and school district operations and the school districts financial situation as well as other factors deemed relevant in the judgment of the superintendent. Requests that involve unusual expenses or overnight travel must also be approved by the board.

Date of Adoption/Review/Revision:

August 2023

dawn@iowaschoo… Mon, 02/10/2020 - 12:08

463 - Required Professional Development For Employees

STAFF PERSONNEL

Series 400

Policy Title: Required Professional Development For Employees

Code No. 463

Appropriate training and professional development of all employees is crucial to the success of all students. The district will provide professional development opportunities appropriate to the duties of school employees.

Date of Adoption/Review/Revision:

August 2023

dawn@iowaschoo… Mon, 02/10/2020 - 12:09

464 - Salary Schedule (Non Bargaining Personnel)

The board establishes the salary for several professional positions in the district that will, in the opinion of the board:

Attract to this district the best candidates available;
Give stability to the professional staff; and
Stimulate professional growth while in service.

These salaries shall be subject to annual review and modification as deemed necessary for the continued improvement of the educational program of this district.

Date of Adoption/Revision
July 1979
August 10, 1987
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

dawn@iowaschoo… Mon, 02/10/2020 - 12:11

465 - Insurance (Non Bargaining Personnel)

STAFF PERSONNEL

Series 400

Policy Title: Insurance (Non Bargaining Personnel) Code No.: 465

The board agrees to provide all qualified employees with the following insurance protection.

Health and Major Medical

Each full-time employee shall be provided with a health and major medical program with the single employee premium paid by the district during the period of the employee contract. A full-time employee is defined as an employee who works 30 or more hours in a week.

The board, at its discretion, may direct the payment of a portion of the family insurance premium for specified classified employees.

Continuation of insurance, subject to approval by the insurance carrier, shall be available to employees at their own expense under the following circumstances:

1. Full-time employees on unpaid leave of one month or longer and not covered by FMLA.
2. Retirees who meet the requirements of the insurer. See policy 410, Group Medical, Dental, and Vision Coverage for retiree's policy for eligibility requirements.

Liability

All employees shall be covered by liability insurance covering job-related performance of duties. The premium for such coverage will be paid by the district.

Worker's Compensation

Each employee shall be covered by worker's compensation insurance paid for by the district.

Adoption/Review/Revision:

August 1983

August 10, 1987

August 1992

August 1995

June 1998

June 2001

June 2004

June 2005

May 2006

July 2007

August 2013

October 2016

November 2022

dawn@iowaschoo… Tue, 02/11/2020 - 11:25

466 - Vacations (Non Bargaining Personnel)

STAFF PERSONNEL

Series 400

Policy Title: Vacations (Non Bargaining Personnel) Code No.: 466

This policy applies to non-bargaining personnel who accrue vacations, which are full time classified personnel who work 260 days per year.

The board will determine the amount of vacation allowed on an annual basis as outlined below, unless the employee’s individual contract indicates otherwise.

Full-time annual employees will receive vacation after completing three (3) months of service in the full-time position and the amount of vacation earned will be five (5) days pro-rated based on the number of months left in the fiscal year at the time of the employee’s 3 month anniversary date.

Each July 1^st, full-time annual (260 day) employees will receive the following days of vacation:

3 - 23 months in full-time position = 5 days

2 – 9 years (24 - 119 months) in full-time position = 10 days

10 – 14 years (120 – 179 months) in full-time position = 15 days

15+ years (180+ months) in full-time position = 20 days

The supervisory administrator/designee shall establish a vacation schedule for all full time annual classified employees of the district under his/her jurisdiction.

For the purpose of this policy the term “day” shall equate to the number of hours the employee is contracted for or assigned to work. All leaves will be recorded in hours to align properly with the time clock system and vacation can be used in hourly increments.

Date of Adoption/Review/Revision:

August 23, 1982

August 12, 1985

August 10, 1987

August 1992

August 1995

August 1998

June 2001

June 2004

July 2007

April 2011

August 2013

December 2016

September 2017

July 2022

dawn@iowaschoo… Tue, 02/11/2020 - 11:28

468 - Employee Wage and Overtime Compensation

STAFF PERSONNEL

Series 400

Policy Title: Employee Minimum Wage and Overtime Compensation

Code No.: 468

Each non-exempt employee compensated on an hourly basis, whether full-or part-time, permanent or temporary, will be paid no less than the prevailing minimum wage. Whenever a non-exempt employee must work more than forty (40) hours in a given workweek, the employee will be compensated at one and one-half times their regular hourly wage rate for all hours worked over forty (40) hours in a given workweek. This compensation is in the form of overtime pay. Overtime will not be permitted without prior authorization of the superintendent/designee.

Each non-exempt employee paid on an hour-by-hour basis must clock in and out on a system designated by the school district which will record a daily time record showing the actual number of hours worked. Failure of the employee to maintain, or falsification of, a daily time record will be grounds for disciplinary action which may include termination.

Date of Adoption/Revision:

July 2005

August 2013

October 2016

June 2019

June 2021

dawn@iowaschoo… Tue, 02/11/2020 - 11:29

469 - Resignation- Classified Personnel

Resignations shall be in writing signed by the resigning party and directed to the superintendent/designee.

The board recognizes that there are some circumstances, which force an employee to request a release from a contract before the expiration date of the contract; therefore, personnel will be released from their contracts at any time that suitable replacements can be secured.

Employees are required to provide at least 14 days advance notice of their resignation.

Date of Adoption/Revision:
July 1979
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016
June 2019

dawn@iowaschoo… Tue, 02/11/2020 - 11:30

470 - Classified Employee Termination of Employment

STAFF PERSONNEL

Series 400

Policy Title: Classified Employee Termination of Employment Code No.: 470

The board believes classified employees should perform their jobs, respect and follow board policy, and obey the law. A classified employee may be dismissed upon thirty days notice or immediately for proper cause.

It shall be the responsibility of the superintendent and/or designee to make a recommendation for termination of the employee’s employment with the district to the board. A classified employee’s employment with the district may be terminated for any reason, including, but not limited to, incompetence, neglect of duty, reduction in force, violation of board policy or administrative regulations or a violation of the law.

Date of Adoption/Revision:

August 23, 1982

August 1992

August 1995

June 1998

June 2001

June 2004

July 2007

August 2013

October 2016

June 2021

dawn@iowaschoo… Tue, 02/11/2020 - 11:31

471 - Employee Reduction Through Termination (Non Bargaining Personnel)

STAFF PERSONNEL

Series 400

Policy Title: Staff Reduction Through Termination (Non Bargaining Personnel)

Code No.: 471

The number of employees and the full-time equivalency of employees may be reduced due to a change in program, a change in the size or nature of the student population or budgetary considerations. Such reductions shall be accomplished through normal staff attrition unless the best interests of the school district dictate otherwise. When reductions beyond normal staff attrition are to be made, a notice of termination shall be provided to affected employees.

The administration shall determine which employee(s) will be subject to reduction on the basis of relative training and skill and demonstrated competency. If this requires a choice between two or more employees with equal training, skill and demonstrated competency the reduction will be accomplished by inverse order of employment.

Date of Adoption/Revision:

August 23, 1982

August 10, 1987

August 1992

August 1995

June 1998

June 2001

June 2004

July 2007

August 2013

October 2016

June 2021

dawn@iowaschoo… Tue, 02/11/2020 - 11:32

472 - Sick Leave (Non Bargaining Personnel)

STAFF PERSONNEL

Series 400

Policy Title: Sick Leave (Non Bargaining Personnel) Code No.: 472

Sick leave will be allowed for the personal illness or medically related disability of the employee. Employees will be granted sick leave days pursuant to the following schedule:

1st year of employment - 13 days

2nd year of employment - 14 days

3rd year of employment - 15 days 4th year of employment - 16 days

5th year of employment and subsequent years - 17 days

Access for paid sick leave begins after 20 full business days of employment. Request for amendment to this access may be made to the superintendent or designee.

The unused days of sick leave in any one-year shall be credited for use in subsequent years, with the maximum accumulation of 120 days. The board may require such reasonable evidence, as it may desire, confirming the necessity of such leave.

Sick leave may be taken in hourly increments.

Upon termination from employment any unused accumulated sick leave shall be forfeited without recompense.

Any recovery for worker's compensation or other insurance paid for in full or in part by the board shall be offset against said sick leave pay.

Upon request, employees shall be shown a copy of a written accounting of the employee's accumulated sick leave days at the end of each fiscal year. If written objection is not filed within fifteen (15) days, the accounting is assumed to be correct.

For the purpose of this policy the term “day” shall equate to the number of hours the employee is contracted for or assigned to work. All sick leaves will be recorded in hours to align properly with the time clock system.

An employee may use up to eight (8) days of accumulated sick leave for illness of a spouse, child(ren), grandchild(ren), parent, or parent-in-law. These eight (8) days shall be deducted from the employee's sick leave accumulation.

Sick Leave Bank

Establishment - A sick leave bank for employees covered under this handbook will be established for those who choose to participate for the use of additional sick leave for eligible leaves when the employee’s sick and personal leave have been exhausted. The bank year will be the contract year and unused leave in the bank in one year will carry over to the following bank year to a maximum of 120 days. Unused days in the bank will not be returned to participating employees.

Participation – prior to September 15th ^of each school year, or within 20 days of hire date, whichever is later, employees may voluntarily elect to donate one day of sick leave to the bank. Once an employee contributes a day, they are considered to be enrolled for that bank year. Participation is determined annually.

Oversight – A committee of three individuals will oversee the bank: the Carroll Education Association president (or designee), Superintendent (or designee), and Board Secretary. Requests for use of sick bank leave will be reviewed and the decision will be communicated within 15 business days after completed paperwork is submitted to the Board Secretary. Oversight committee members will not rule on an application of their own, or on that of a spouse, parent, or member of their household.

Eligibility - In order to be eligible to receive sick leave from the bank, employees:

must participate in the bank year by contributing one (1) day to the bank by the deadline noted in 2.
must qualify for leave under this handbook
have exhausted their own paid leave balances
must have a need for leave that qualifies under FMLA (birth, adoption or foster placement of a child with you; your serious mental or physical health condition that makes you unable to work; to care for your spouse or child with a serious mental or physical health conditions). When using for the birth, adoption or foster placement of a child, the sick bank leave may only be used for the first 6 weeks of the leave (up to the maximum of 15 days).
have not yet met the elimination period for long term disability benefits

5. Use - Use of sick leave from the bank is not intended for an employee to use on a day-to-day basis, that is, donated sick leave days will not be available for a brief absence of one or two days. In order to use sick leave in the bank, an employee:

must make application to the Board Secretary on the form in the appendix of this handbook
has turned in a Family and Medical Leave Request per policy 427
may be granted up to 15 days per bank year

Use of sick bank leave days granted by the oversight committee will commence the first contract day after the exhaustion of the employee’s sick and personal leave days and will continue until one of the following:

the employee has received their physician’s approval to return to work
the employee has exhausted the maximum of 15 days of the sick leave bank
the reason for qualifying leave has ended, or
the employee has reached the waiting period for long-term disability benefits to start

An employee may be approved to use hours from the sick leave bank for up to two (2) consecutive years (if participating and eligible) but will not be eligible for use of the sick leave bank for one bank year after utilizing sick leave bank hours for two (2) consecutive years.

Date of Adoption/Review/Revision:

August 23, 1982

August 1986

August 10, 1987

August 1992

August 1995

June 1998

June 2001

June 2002

June 2004

July 2007

April 2011

July 2012

August 2013

October 2016

September 2018

June 2021

January 2022

October 2022

September 2023

August 2024

dawn@iowaschoo… Tue, 02/11/2020 - 11:33

473 - Personal Leave (Non Bargaining Personnel)

STAFF PERSONNEL

Series 400

Policy Title: Personal Leave (Non Bargaining Personnel) Code No.: 473

Each employee shall be permitted three (3) days leave per school year for personal reasons, providing electronic application to the superintendent and/or designee is made seven (7) calendar days prior to the day when the leave is to be taken. One (1) day may be carried over to the following year with a maximum accumulation of four (4) days. The advanced notice may be waived if the occasion for the leave arises from an emergency situation. The general purpose of the leave or the word "Personal" must be stated in the notes. The purpose of the leave must be one that cannot be accomplished during non-school days or hours and shall not be taken the day before or after a school holiday or vacation period/and/or during the first five days or last five days of the school year. The leave may be taken in hourly increments as well as half day and full day units. Leaves are specifically prohibited during any form of work stoppage.

Personal leave days not used during the year will be paid at the employees per diem rate unless the employee chooses to carry over up to one (1) day to the following year so long as the carry over does not take them over the maximum balance of four (4) days. If the employee chooses to carry over up to one (1) day, the request must be made in writing to the Employee Benefits Coordinator by May 31st.

Date of Adoption/Review/Revision:

July 9, 1981

August 12, 1985

August 21, 1990

August 1992

August 1995

June 1998

June 2001

June 2004

July 2007

April 2011

August 2013

October 2016

June 2021

October 2021

October 2022

September 2023

August 2024

dawn@iowaschoo… Tue, 02/11/2020 - 11:36

474 - Bereavement Leave (Non Bargaining Personnel)

Staff Personnel Series 400

Policy Title: Bereavement Leave (Non Bargaining Personnel) Code No.: 474

Each employee shall be granted up to five (5) days of paid leave in the event of the death of an employee’s spouse, employee’s child, employee’s step-child, employee’s son-in-law, employee’s daughter-in-law, employee’s parent, employee’s step-parent, employee’s grandparent, employee’s father-in-law, employee’s mother-in-law, employee’s brother, employee’s sister, or employee’s grandchild. Up to three (3) days of paid leave shall be granted at any one time in the event of the death of an employee’s brother-in-law, employee’s sister-in-law, employee’s aunt, employee’s uncle, employee’s niece, employee’s nephew, employee’s cousin, spouses' grandparent, employees' step-sister, or employees' step-brother. In the event of the death of an employee or a student in the district, the superintendent and/or designee of said employee or student shall grant to an appropriate number of employees sufficient time to attend the funeral.

Date of Adoption/Review/Revision:

July 1979

August 21, 1990

August 1992

August 1995

June 1998

June 2001

July 2003

June 2004

July 2007

April 2011

August 2013

October 2016

June 2021

October 2022

dawn@iowaschoo… Tue, 02/11/2020 - 11:37

475 -

dawn@iowaschoo… Tue, 02/11/2020 - 11:39

477 - Substitutes

Effort shall be made to fill temporary positions with substitutes who have preparation equal to that of the regular contract personnel. A substitute shall be paid at the rate established by the board for each position.

Date of Adoption/Revision:
July 1979
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

dawn@iowaschoo… Tue, 02/11/2020 - 11:40

482 - Licensed Employee Qualifications, Recruitment, and Selection

STAFF PERSONNEL

Series 400

Policy Title: Licensed Employee Qualifications, Recruitment, and Selection Code No.: 482

Persons interested in a licensed position, other than administrative positions which will be employed in accordance with board policies in Series 300, "Administration" will have an opportunity to apply and qualify for licensed positions in the school district without regard to age, race, creed or color in accordance with applicable laws and school district policies regarding equal employment. Job applicants for licensed positions will be considered on the basis of the following:

Training, experience, and skill;
Nature of the occupation;
Demonstrated competence; and
Possession of, or ability to obtain, state license if required for the position.

All job openings shall be submitted to the Iowa Workforce Development for posting on IowaWORKS.gov, the online state job posting system. Additional announcements of the position may occur in a manner which the superintendent believes will inform potential applicants about the position. Whenever possible, the preliminary screening of applicants will be conducted by the administrator who will be directly supervising and overseeing the person being hired.

The board will employ licensed employees after receiving a recommendation from the superintendent. The superintendent, however, will have the authority to employ a licensed employee on a temporary basis until a recommendation can be made and action can be taken by the board on the position.

Date of Adoption/Review/Revision

July 2007

July 2010

September 2012

August 2013

October 2016

September 2018

August 2021

August 2024

dawn@iowaschoo… Tue, 02/11/2020 - 11:41

483 - Licensed Employee Defined

STAFF PERSONNEL

Series 400

Policy Title: Licensed Employee Defined Code No. 483

Licensed employees, including administrators, are those employees required to hold an appropriate license from the Iowa Department of Education for their position as required by the Board of Educational Examiners or others with professional licenses. Licenses required for a position will be considered met if the employee meets the requirements established by the Iowa Department of Education.

It is the responsibility of the superintendent and/or designee to establish job specifications and job descriptions for licensed employees' positions, other than the position of the superintendent. Job descriptions may be approved by the board.

Licensed employees must present evidence of current license to the board secretary prior to payment of salary each time licensed is renewed.

Adopted/Revised:

August 2013

October 2016

July 2021

dawn@iowaschoo… Tue, 02/11/2020 - 11:42

484 - Assignment - Licensed Employee

Assignment shall be based upon the qualifications of the candidate and the philosophy and needs of the district.

Changes in assignment may be made at the initiative of the superintendent and/or designee, other administration staff members, or at the request of the employee as set forth in the negotiated agreement.

Date of Adoption/Revision:
July 1979
August 1992
August 1995
June 1998
June 2001
June 2004
July 2007
August 2013
October 2016

dawn@iowaschoo… Tue, 02/11/2020 - 11:43

486 - Placement on Salary Schedule - Licensed Employee

STAFF PERSONNEL

Series 400

Policy Title: Licensed Employee Continued Education Credit

Code No.: 486

Continued education on the part of licensed employees may entitle them to advancement in compensation. Licensed employees who have completed additional hours may be considered for advancement. The board may determine which licensed employees will advance in compensation for continued education keeping in mind the financial condition of the school district, the education and experience of the licensed employee, the educational philosophy of the school district, and any other items deemed relevant by the board.

Licensed employees who wish to obtain additional education for advancement must notify the superintendent or designee by February 1st of the school year preceding the actual year when advancement occurs. The superintendent has the discretion to approve credit outside the employee's area of endorsement or responsibility.

It is the responsibility of the superintendent to make a recommendation to the board for the advancement of a licensed employee.

Date of Adoption/Review/Revision:

August 1983

December 1986

August 10, 1987

August 1992

August 1995

August 1997

June 1998

June 1999

June 2001

June 2004

July 2007

August 2013

October 2016

September 2018

August 2024

CARROLL COMMUNITY SCHOOL DISTRICT

REQUEST FOR COURSE APPROVAL FOR MOVEMENT FROM ONE EDUCATION LANE TO ANOTHER

(See Board Policy No. 486 on reverse side)

COURSE APPROVAL

TITLE OF COURSE (LIST UP TO 4 COURSES) NO. OF SEMESTER HOURS

Teacher’s Signature Date

SUPERINTENDENT’S TENTATIVE APPROVAL:

The above coursework is tentatively approved, contingent upon #4 below. Superintendent’s Signature Date

SUPERINTENDENT’S FINAL APPROVAL:

I have received “Proof of Completion” and hereby give final approval to the above coursework as partial credit toward movement to the next education lane on the salary schedule. Superintendent’s Signature

Date

PROCEDURE NOTES:

1. Sections I and II of the above form must be completed before starting a course.

2. Complete Section III after the course has been completed. Attach a grade slip or transcript and return to the superintendent. If transcript does not indicate “GRADUATE” hours, please provide documentation that the course was taken for graduate credit.

When enough hours have been accumulated to qualify for a salary adjustment, send a letter to the superintendent requesting the appropriate contract modification. This must be done by February 1st to qualify for a salary adjustment for the current contract year.
Only graduate credit courses from an accredited college or Staff Development Program courses from Heartland AEA will be considered for an Education Lane change on the salary schedule.

Approval/Review/Revision:

August 2013

October 2016

September 2018

August 2024

dawn@iowaschoo… Tue, 02/11/2020 - 11:44

489 - Employee Conduct and Appearance

STAFF PERSONNEL

Series 400

Policy Title: Employee Conduct and Appearance Code No.: 489

Employees are role models for the students who come in contact with them during and after school hours. The board recognizes the positive effect employees can have on students in this capacity. To this end, the board strongly suggests and encourages employees to dress themselves, groom themselves and conduct themselves in a manner appropriate to the educational environment.

Employees will conduct themselves in a professional manner. Employees will dress in attire appropriate for their position. Clothing should be neat, clean and in good taste. Discretion and common sense call for an avoidance of extremes, which would interfere with or have an effect on the educational process.

Licensed employees of the school district, including administrators, will follow the code of ethics for their profession as established by the Iowa Board of Educational Examiners.

Adopted/Revised:

July 2006

July 2007

August 2013

October 2016

July 2021

dawn@iowaschoo… Tue, 02/11/2020 - 11:49

489R1 - Code of Professional Conduct and Ethics Regulation (Licensed)

Chapter 25

282—25.1(272) Scope of standards.

This code of professional conduct and ethics constitutes mandatory minimum standards of practice for all licensed practitioners as defined in Iowa Code chapter 272. The adherence to certain professional and ethical standards is essential to maintaining the integrity of the education profession.

282—25.2(272) Definitions.

Except where otherwise specifically defined by law:

“Administrative and supervisory personnel” means any licensed employee such as superintendent, associate superintendent, assistant superintendent, principal, associate principal, assistant principal, or other person who does not have as a primary duty the instruction of pupils in the schools.

“Board” means the Iowa Board of educational examiners.

“Discipline” means the process of sanctioning a license, certificate or authorization issued by the board.

“Ethics” means a set of principles governing the conduct of all persons governed by these rules. “Fraud” means knowingly providing false information or representations on an application for licensure or employment, or knowingly providing false information or representations made in connection with the discharge of duties.

“License” means any license, certificate, or authorization granted by the board. “Licensee” means any person holding a license, certificate, or authorization granted by the board.

“Practitioner” means an administrator, teacher, or other licensed professional, including an individual who holds a statement of professional recognition, who provides educational assistance to students.

“Responsibility” means a duty for which a person is accountable by virtue of licensure.

“Right” means a power, privilege, or immunity secured to a person by law.

“Student” means a person, regardless of age, enrolled in a prekindergarten through grade 12 school, who is receiving direct or indirect assistance from a person licensed by the board. “Teacher” means any person engaged in the instructional program for prekindergarten through grade 12 children, including a person engaged in teaching, administration, and supervision, and who is required by law to be licensed for the position held.

[ARC 7979B, IAB 7/29/09, effective 9/2/09]

282—25.3(272) Standards of professional conduct and ethics.

Licensees are required to abide by all federal, state, and local laws applicable to the fulfillment of professional obligations. Violation of federal, state, or local laws in the fulfillment of professional obligations constitutes unprofessional and unethical conduct, which can result in disciplinary action by the board. In addition, it is hereby deemed unprofessional and unethical for any licensee to violate any of the following standards of professional conduct and ethics:

25.3(1) Standard I—conviction of crimes, sexual or other immoral conduct with or toward a student, and child and dependent adult abuse. Violation of this standard includes:

Fraud. Fraud means the same as defined in rule 282-25.2(272)
Criminal convictions. The commission of or conviction for a criminal offense as defined by Iowa law provided that the offense is relevant to or affects teaching or administrative performance.

(1) Disqualifying criminal convictions. The board shall deny an application for licensure and shall revoke a previously issued license if the applicant or licensee has, on or after July 1, 2002, been convicted of, has pled guilty to, or has been found guilty of the following criminal offenses, regardless of whether the judgment of conviction or sentence was deferred:

Any of the following forcible felonies included in Iowa Code § 702.11: child endangerment, assault, murder, sexual abuse, or kidnapping;
Any of the following criminal sexual offenses, as provided in Iowa Code Ch. 709, involving a child:
- First– second– or third–degree sexual abuse committed on or with a person who is under the age of 18
- Lascivious acts with a child;
- Assault with intent to commit sexual abuse;
- Indecent contact with a child;
- Sexual exploitation by a counselor;
- Lascivious conduct with a minor
- Sexual exploitation by a school employee;
  - Enticing a minor under Iowa Code section 710.10; or
  - Human trafficking under Iowa Code section 710A.2;
Incest involving a child as prohibited by Iowa Code section 726.2;
Dissemination and exhibition of obscene material to minors as prohibited by Iowa Code section 728.2;
Telephone dissemination of obscene material to minors as prohibited by Iowa Code section 728.15;
Any offense specified in the laws of another jurisdiction, or any offense that may be prosecuted in a federal, military, or foreign court, that is comparable to an offense listed in subparagraph 25.3(1)“b”(1); or
Any offense under prior laws of this state or another jurisdiction, or any offense under prior law that was prosecuted in a federal, military, or foreign court, that is comparable to an offense listed in subparagraph 25.3(1)“b”(1).

(2) Other criminal convictions and founded child abuse. In determining whether a person should be denied a license or whether a licensee should be disciplined based upon any other criminal conviction, including a conviction for an offense listed in 25.3(1)“b”(1), which occurred before July 1, 2002, or a founded report of abuse of a child, the board shall consider:

The nature and seriousness of the crime or founded abuse in relation to the position sought;
The time elapsed since the crime or founded abuse was committed;
The degree of rehabilitation which has taken place since the crime or founded abuse was committed;
The likelihood that the person will commit the same crime or abuse again;
The number of criminal convictions or founded abuses committed; and
Such additional factors as may in a particular case demonstrate mitigating circumstances or heightened risk to public safety.
Sexual involvement or indecent contact with a student. Sexual involvement includes, but is not limited to, the following acts, whether consensual or nonconsensual: fondling or touching the inner thigh, groin, buttocks, anus or breasts of a student; permitting or causing to fondle or touch the practitioner’s inner thigh, groin, buttocks, anus, or breasts; or the commission of any sex act as defined in Iowa Code section 702.17.
Sexual exploitation of a minor. The commission of or any conviction for an offense prohibited by Iowa Code section 728.12, Iowa Code Ch. 709 or 18 U.S.C. section 2252A(a)(5)(B).
Student abuse. Licensees shall maintain professional relationships with all students, both inside and outside the classroom. The following acts or behavior constitutes unethical conduct without regard to the existence of a criminal charge or conviction:
1. Committing any act of physical abuse of a student;
2. Committing any act of dependent adult abuse on a dependent adult student;
3. Committing or soliciting any sexual or otherwise indecent act with a student or any minor;
4. Soliciting, encouraging, or consummating a romantic or otherwise inappropriate relationship with a student;
5. Furnishing alcohol or illegal or unauthorized drugs or drug paraphernalia to any student or knowingly allowing a student to consume alcohol or illegal or unauthorized drugs in the presence of the licensee;
6. Failing to report any suspected act of child or dependent adult abuse as required by state law; or
7. Committing or soliciting any sexual conduct as defined in Iowa Code section 709.15(3) “b” or soliciting, encouraging, or consummating a romantic relationship with any person who was a student within 90 days prior to any conduct alleged in the complaint, if that person was taught by the practitioner or was supervised by the practitioner in any school activity when that person was a student.

25.3(2) Standard II—alcohol or drug abuse. Violation of this standard includes:

Being on school premises or at a school–sponsored activity involving students while under the influence of, possessing, using, or consuming illegal or unauthorized drugs or abusing legal drugs.
Being on school premises or at a school–sponsored activity involving students while under the influence of, possessing, using, or consuming alcohol.

25.3(3) Standard III—misrepresentation, falsification of information. Violation of this standard includes:

Falsifying or deliberately misrepresenting or omitting material information regarding professional qualifications, criminal history, college credit, staff development credit, degrees, academic award, or employment history when applying for employment or licensure.
Falsifying or deliberately misrepresenting or omitting material information regarding compliance reports submitted to federal, state, and other governmental agencies.
Falsifying or deliberately misrepresenting or omitting material information submitted in the course of an official inquiry or investigation.
Falsifying any records or information submitted to the board in compliance with the license renewal requirements imposed under 282—Chapter 20.
Falsifying or deliberately misrepresenting or omitting material information regarding the evaluation of students or personnel, including improper administration of any standardized tests, including, but not limited to, changing test answers, providing test answers, copying or teaching identified test items, or using inappropriate accommodations or modifications for such tests.

25.3(4) Standard IV—misuse of public funds and property. Violation of this standard includes:

Failing to account properly for funds collected that were entrusted to the practitioner in an educational context.
Converting public property or funds to the personal use of the practitioner.
Submitting fraudulent requests for reimbursement of expenses or for pay.
Combining public or school–related funds with personal funds.
Failing to use time or funds granted for the purpose for which they were intended.

25.3(5) Standard V—violations of contractual obligations.

Violation of this standard includes:
1. Asking a practitioner to sign a written professional employment contract before the practitioner has been unconditionally released from a current contract, unless the practitioner provided notice to the practitioner’s employing board as set forth in subparagraph 25.3(5) “b”(2).
2. Abandoning a written professional employment contract without prior unconditional release by the employer.
3. As an employer, executing a written professional employment contract with a practitioner, which requires the performance of duties that the practitioner is not legally qualified to perform.
4. As a practitioner, executing a written professional employment contract, which requires the performance of duties that the practitioner is not legally qualified to perform.
In addressing complaints based upon contractual obligations, the board shall consider factors beyond the practitioner’s control. For purposes of enforcement of this standard, a practitioner will not be found to have abandoned an existing contract if:
1. The practitioner obtained a release from the employing board before discontinuing services under the contract; or
2. The practitioner provided notice to the employing board no later than the latest of the following dates:
  1. The practitioner’s last work day of the school year;
  2. The date set for return of the contract as specified in statute or June 30.

25.3(6) Standard VI—unethical practice toward other members of the profession, parents, students, and the community.

Violation of this standard includes:

Denying the student, without just cause, access to varying points of view.
Deliberately suppressing or distorting subject matter for which the educator bears responsibility.
Failing to make reasonable effort to protect the health and safety of the student or creating conditions harmful to student learning.
Conducting professional business in such a way that the practitioner repeatedly exposes students or other practitioners to unnecessary embarrassment or disparagement.
Engaging in any act of illegal discrimination, or otherwise denying a student or practitioner participation in the benefits of any program on the grounds of race, creed, color, religion, age, sex, disability, marital status, national origin, sexual orientation, or gender identity
Soliciting students or parents of students to purchase equipment, supplies, or services from the practitioner for the practitioner’s personal advantage.
Accepting gifts from vendors or potential vendors where there may be the appearance of or an actual conflict of interest.
Intentionally disclosing confidential information including, but not limited to, unauthorized sharing of information concerning student academic or disciplinary records, health and medical information, assessment or testing results, or family income. Licensees shall comply with state and federal laws and local school board policies relating to the confidentiality of student records, unless disclosure is required or permitted by law.
Refusing to participate in a professional inquiry when requested by the board.
Aiding, assisting, or abetting an unlicensed person in the completion of acts for which licensure is required.
Failing to self–report to the board within 60 days any founded child abuse report, or any conviction for a criminal offense listed in 25.3(1)“b”(1) which requires revocation of the practitioner’s license.
Delegating tasks to unqualified personnel.
Failing to comply with federal, state, and local laws applicable to the fulfillment of professional obligations.
Allowing another person to use one’s practitioner license for any purpose.
Performing services beyond the authorized scope of practice for which the individual is licensed or prepared or performing services without holding a valid license.
Falsifying, forging, or altering a license issued by the board.
Failure of the practitioner holding a contract under Iowa Code section 279.13 to disclose to the school official responsible for determining assignments a teaching assignment for which the practitioner is not properly licensed.
Failure of a school official responsible for assigning licensed practitioners holding contracts under Iowa Code section 279.13 to adjust an assignment if the practitioner discloses to the official that the practitioner is not properly licensed for an assignment.

25.3(7) Standard VII—compliance with state law governing obligations to state or local governments, child support obligations and board orders.

Violation of this standard includes:

Failing to comply with 282—Chapter 8 concerning payment of debts to state or local governments.
Failing to comply with 282—Chapter 10 concerning child support obligations.
Failing to comply with a board order.

25.3(8) Standard VIII—incompetence.

Violation of this standard includes, but is not limited to:

Willfully or repeatedly departing from or failing to conform to the minimum standards of acceptable and prevailing educational practice in the state of Iowa.

Willfully or repeatedly failing to practice with reasonable skill and safety.

Date of Adoption/Revision:
July 2006
July 2007
August 2013
October 2016
December 2019

dawn@iowaschoo… Tue, 02/11/2020 - 11:54

489R2 - Code of Rights and Responsibilities Regulation

Chapter 26

282—26.1(272) Purpose. The code of professional conduct and ethics in 282—Chapter 25 Iowa Code defines unprofessional and unethical conduct justifying disciplinary sanction. The board acknowledges that the discharge of professional obligations should occur in recognition of certain fundamental rights and responsibilities. Accordingly, the Board recognizes the following rights and responsibilities of all educators licensed under Iowa Code Ch. 272 and agrees that the exercise of these rights and responsibilities may present mitigating facts and circumstances in the Board’s evaluation of allegations of unprofessional or unethical conduct.

282—26.2(272) Rights. Educators licensed under Iowa Code Ch. 272 have the following rights:

The educator has a right to be licensed and endorsed under professional standards established and enforced by the board.
The educator has a right to refuse assignments for which the educator is not legally authorized, in terms of holding a valid Iowa license with the appropriate endorsement(s) or approval(s).
The educator has a right, subject to board and administrator authority, to exercise professional judgment in the evaluation, selection, and use of teaching methods and instructional materials appropriate to the needs, abilities, and background of each student.

282—26.3(272) Responsibilities. Educators licensed under Iowa Code Ch. 272 have the following responsibilities:

The educator has a responsibility to maintain and improve the educator’s professional competence.
The educator has a responsibility to accept only those assignments for which the educator is legally authorized.
The educator has a responsibility to provide conditions that are conducive to teaching and student learning.
The educator shall protect students from conditions harmful to learning or to health or safety.
The educator shall not, without just cause, restrain a student from independent action in the pursuit of learning and shall not, without just cause, deny a student access to varying points of view.
The educator shall not use professional relationships with students for personal advantage.
The educator shall not discriminate against any student on the grounds of national or ethnic origin, religion, age, sex, disability, membership in a definable minority, sexual orientation, gender identity, or marital status, nor grant any discriminatory consideration or advantage.
The educator shall accord just and equitable treatment to all members of the profession.
The educator shall keep in confidence personally identifiable information regarding a student or the student’s family members that has been obtained in the course of professional service, unless disclosure is required by law or is necessary for the personal safety of the student or others.
The educator who has reasonable basis to believe that a student has been abused, as defined by law, shall make all reports required by law and the Iowa Administrative Code and which are necessary to ensure the safety and well–being of the student.
In the administration of discipline, the educator shall treat all students with respect and in compliance with all policies of the school district served by the educator.
The educator shall provide accurate, truthful, and complete information to the Board and to the local education system concerning all licensure transactions.
The educator shall not refuse to participate in a professional inquiry, when requested by the Board.
The educator shall not require or direct another educator to violate any provisions of the code of professional conduct and ethics or any rights of a student, parent, educator or citizen.
The educator shall not delegate assigned tasks to unqualified personnel.

These rules are intended to implement Iowa Code § 272.2(1)“a.”

Adopted/Revised:
July 2006
July 2007
August 2013
October 2016

dawn@iowaschoo… Tue, 02/11/2020 - 11:50

490 - Resignation -Licensed Personnel

STAFF PERSONNEL

Series 400

Policy Title: Resignation -Licensed Personnel Code No.: 490

A licensed employee who wishes to resign must notify the superintendent in writing within the time period set by the Board for return of a contract and pursuant to Iowa law. This applies to regular contracts for the licensed employee's regular duties and for an extracurricular contract for extra duty. Resignations of this nature may be accepted by the board. The board expects that all signed, fully executed contracts will be performed as stated.

Release from an executed contract following a resignation request from a licensed employee is at the sole discretion of the board. Licensed employees who wish to be released from an executed contract must give thirty (30) days written days notice to the board secretary. Only in unusual and extreme circumstances will the board release a licensed employee from an executed contract. The Board shall have sole discretion to determine what constitutes unusual and extreme circumstances. Release from an executed contract shall be contingent upon finding a suitable replacement. Licensed employees requesting release from a contract after it has been executed will be required to pay the board the cost of advertising for a suitable replacement. Upon written mutual agreement between the employee and the superintendent or, in the case of the superintendent, a designee of the Board, the costs may be deducted from the employee’s salary. Payment of these costs shall be a condition for release from the contract at the discretion of the Board. Failure of the licensed employee to pay these expenses will result in the employee not being released from the employee’s contract.

The superintendent is authorized to file a complaint with the Iowa Board of Educational Examiners against any licensed employee who leaves their employment with the district without proper release from their contract from the Board. Should such an instance arise, the resignation of the licensed employee may be accepted under protest so that replacement staff may be hired without jeopardizing the legal rights of the district.

The Board may require a licensed employee who has resigned from an extracurricular contract to accept the resigned position for only the subsequent school year when the Board has made a good faith effort to find a replacement and the licensed employee is continuing to be employed by the district.

Adoption/Revision:

July 1979

August 1986

August 1992

August 1994

August 1995

June 1998

June 2001

June 2004

July 2007

August 2013

September 2018

August 2021

dawn@iowaschoo… Tue, 02/11/2020 - 12:05

491 - Licensed Employee Suspension

STAFF PERSONNEL

Series 400 Policy Title: Licensed Employee Suspension

Code No.: 491

Employees will perform their assigned job, respect and follow board policy and obey the law. The superintendent is authorized to suspend an employee pending board action on a discharge, for investigation of charges against the employee, and for disciplinary purposes. It is within the discretion of the superintendent to suspend an employee with or without pay.

In the event of a suspension, appropriate due process will be followed.

Adopted/Revised:

July 2007

August 2013

October 2016

August 2021

dawn@iowaschoo… Tue, 02/11/2020 - 12:07

492 - Licensed Employee Contract Release

STAFF PERSONNEL

Series 400

Policy Title: Licensed Employee Contract Release

Content Code No.: 492

Licensed employees who wish to be released from an executed contract must give at least twenty-one days notice to the superintendent. Licensed employees may be released at the discretion of the board. Only in unusual and extreme circumstances will the board release a licensed employee from a contract. The board will have sole discretion to determine what constitutes unusual and extreme circumstances.

Release from a contract will be contingent upon finding a suitable replacement. Licensed employees requesting release from a contract after it has been signed and before it expires may be required to pay the board the cost of advertising or other reasonable administrative costs incurred to locate and hire a suitable replacement. Upon written mutual agreement between the employee and the superintendent and to the extent allowed by law, the costs may be deducted from the employee's salary. Payment of these costs is a condition for release from the contract at the discretion of the board. Failure of the licensed employee to pay these expenses may result in a cause of action being filed in small claims court.

The superintendent is required to file a complaint with the Iowa Board of Educational Examiners against a licensed employee who leaves without proper release from the board.

Date of Adoption/Review/Revision:

June 2023

dawn@iowaschoo… Tue, 02/11/2020 - 12:07

493 - Licensed Employee Publication or Creation of Materials

STAFF PERSONNEL

Series 400

Policy Title: Licensed Employee Publication or Creation of Materials Code No.: 493

Materials created by licensed employees and the financial gain there from are the property of the school district if school materials and/or time were used in their creation and/or such materials were created in the scope of the licensed employee’s employment. The licensed employee must seek prior written approval of the superintendent concerning such activities.

Adoption/Revision:

June 2004

July 2007

August 2013

October 2016

July 2021

dawn@iowaschoo… Tue, 02/11/2020 - 12:09

494 - Licensed Employees Tutoring

STAFF PERSONNEL

Series 400 Policy Title: Licensed Employees Tutoring

Code No.: 494

Every effort will be made by the licensed employees to help students with learning problems before recommending that the parents engage a tutor. Since there are exceptional cases when tutoring will help students overcome learning deficiencies, tutoring by licensed employees may be approved by the superintendent and/or designee.

Licensed employees may only tutor students other than those for whom the teacher is currently exercising teaching, administrative or supervisory responsibility unless approved by the superintendent and/or designee.

Tutoring for a fee may not take place within school facilities or during regular school hours unless approved by the superintendent and/or designee.

Date of Adoption/Revision:

June 2004

August 2013

October 2016

July 2021

dawn@iowaschoo… Tue, 02/11/2020 - 12:11

495 - Substitutes

Qualifications:
Personnel services on a substitute or temporary basis in the district shall be licensed for the position which they are to fill. Every effort shall be made to fill temporary positions with substitutes who have preparation equal to that of regular contract personnel. In the event such persons are not available, the employment of personnel who are properly licensed is authorized on a purely substitute or temporary basis.

Reimbursement:
Properly licensed substitutes shall be paid on a daily rate for their teaching services. Such rate shall be set annually by the board at the time salary schedules are considered and established.

Rates:

Daily substitute pay will be the rate established by the board.

The long-term substitute rate will be established by the board. A maximum of three years experience will be recognized for placement on the teacher’s salary schedule after the tenth consecutive day of substituting for the same regular classroom teacher. This experience credit applies only to three years of regular classroom teaching experience.

Adoption/Revision:
August 11, 1980
May 14, 1984
August 10, 1987
September 10, 1990
August 1992
August 1994
August 1995
June 1998
June 2001
June 2004
October 2004
July 2007
August 2013
October 2016
June 2019

dawn@iowaschoo… Tue, 02/11/2020 - 12:12

496 - Summer School Licensed Employees

STAFF PERSONNEL

Series 400

Policy Title: Summer School Licensed Employees Code No.: 496

It is within the discretion of the board to offer an education program during the summer recess. Licensed employees who apply for or who are appointed to deliver the summer education program are compensated in addition to their regular duties during the school academic year, unless such arrangements are made prior to determining the employee's compensation for the year.

Should the board dete1mine a summer education program is necessary, licensed employees will be given the opportunity to apply for the positions available. If the board determines a course must be offered and no licensed employee applies for the position, the board will make the necessary arrangements to fill the position. The board will consider applications from current licensed employees in conjunction with other applications.

It is the responsibility of the superintendent and/or designee to make a recommendation to the board regarding the need for and the delivery of the summer education program.

Adoption/Revision:

June 2004

July 2007

August 2013

October 2016

July 2021

dawn@iowaschoo… Tue, 02/11/2020 - 12:14

497 - Student Teachers

STAFF PERSONNEL

Series 400

Policy Title: Student Teachers

Code No.: 497

It is the policy of the district to cooperate with the higher educational institutions in the practical preparation of future teachers. Contracts shall be confirmed annually by the superintendent and/or designee for each institution placing student teachers in the district.

The superintendent and/or designee shall annually provide the board with a list of the institutions so contracted.

Date of Adoption/Revision

August 10, 1982

August 1992

August 1995

June 1998

June 2001

June 2004

July 2007

August 2013

October 2016

July 2021

dawn@iowaschoo… Tue, 02/11/2020 - 12:15

498 - Staff Technology Use and Social Media Networking

STAFF PERSONNEL

Series 400

Policy Title: Staff Technology Use Social Networking

Code No.: 498

Computers, electronic devices and other Technology, are powerful and valuable education and research tools and, as such, are an important part of the instructional program. In addition, the school district depends upon technology as an integral part of administering and managing the schools’ resources, including the compilation of data and recordkeeping for personnel, students, finances, supplies and materials. This policy outlines the board’s expectations in regard to these different aspects of the school districts computer resources. Employees must conduct themselves in a manner that does not detract from or disrupt the educational process. Failure to do so will result in discipline, up to and including discharge.

The superintendent is responsible for designating a Director of Technology and the Technology Instructional Coach who will oversee the use of school district technology resources. They will prepare in-service programs for the training and development of school district staff in technology skills, appropriate use of district technology, and the incorporation of technology use in the instructional setting.

)

The superintendent, working with appropriate staff, shall establish regulations governing

the use and security of the school district’s technology resources. The school district will make every reasonable effort to maintain the security of the district networks and devices. All users of the school district's technology resources, including students, staff and volunteers, shall comply with this policy and regulation, as well as others impacting the use of school equipment and facilities. Failure to comply may result in disciplinary action, up to and including discharge, as well as suspension and/or revocation of technology access privileges.

The purpose of the Internet is to support research and education in and among academic institutions in the U.S. and around the world. It provides access to unique resources and will give staff an opportunity for collaborative learning. The use of any school-sponsored account on the Internet must be in support of education and research and must be consistent with the educational objectives of the Carroll Community School District. Transmission of any material in violation of school policy, local, state or U.S. regulation is prohibited. This includes, but is not limited to: copyrighted material, threatening or obscene material, or material protected by trade secret. Use for commercial activities is generally not acceptable.

Usage of the district’s technology resources is a privilege, not a right, and inappropriate use will result in cancellation of those privileges. All information on the school district’s computer system is considered a public record. Whether there is an exception to keep some narrow, specific content within the information confidential is determined on a case-by-case basis. District-owned technology; and district maintained social media and e-mail accounts are the property of the school district.

Therefore, users of the school districts network must not expect, nor does the

school district guarantee, privacy for e-mail or use of the school district's network including websites visited. The school district reserves the right to access and view any material stored on school district equipment or any material used in conjunction with the school district’s network.

Because information appears, disappears and changes constantly, it is not possible to predict or control what staff may locate. Staff must be mindful that not all information on the Internet is fact and that not everything on the Internet is appropriate for school. It is not possible to monitor all of the information that staff might access. Therefore, staff will be responsible for controlling what they access on their Carroll Community Schools account. Exemplary behavior is expected. When visiting sites on the Internet, Carroll Community School users must conduct themselves as representatives of the school and community as a whole.

CELL PHONES/TEXT/ELECTRONIC MESSAGING: Cell phones should not be used if disrupting instruction, school-sponsored programs, meetings, in-services, or other events where there exists a reasonable expectation of quiet attentiveness unless there is a reason of important school communication, personal health, or safety involved. CCSD employees sending text messages, or other forms of electronic messaging via a cell phone to individual students is prohibited.

SOCIAL MEDIA/TEXT/ELECTRONIC MESSAGING: CCSD employees who engage in professional social media activities should maintain separate professional and personal pages. Professional social media sites that are school-based should be designed to address reasonable instructional, educational, or extra-curricular program matters. As such, CCSD employees should not use their personal social media pages for professional social media activities; rather, employees should use a professional social media that is completely separate from any personal social media they maintain. If a particular type of behavior is inappropriate in the classroom, a professional workplace, or addressed as inappropriate in the CCSD policies, then that behavior is also inappropriate on the professional social media site and will be responded to as such. CCSD employees sending text messages, or other forms of electronic messaging via a cell phone to individual students is prohibited.

While it is appropriate to communicate with students and parents through professional social media, in order to maintain a professional and appropriate relationship with students, CCSD employees should not communicate with students who are currently enrolled in CCSD schools on personal social media sites (relatives exempt). Additionally, confidentiality of school records must always be held as confidential whether on personal or professional social media outlets.

Personal social media use, including off-hours use, has the potential to result in disruption at school and/or the workplace, and can be in violation of CCSD policies and Iowa law.

The posting or disclosure of personally identifiable student information or confidential information via personal social media sites is a violation of CCSD policy. Inappropriate or disruptive social media conduct will be addressed by the administration and disciplinary action can be taken.

This policy provides regulations intended to supplement, not supersede, existing CCSD policies and Iowa laws. Users of professional social media sites must comply with all applicable federal, state and local laws, including, but not limited to the Children's Online Privacy Protection Act (COPPA) (http://business.ftc.gov/privacy-and-security/children), Family Educational Rights and Privacy Act (FERPA) (http://www2.ed.gov/policy/gen/guid/fpco/index.html),and intellectual property laws.

All existing CCSD policies, regulations and Iowa law that covers employee conduct may be applicable in the social media and technology environment)

Adoption/Revision:

August 2017

August 2021

)

dawn@iowaschoo… Tue, 02/11/2020 - 12:16

499 - Suicide Prevention and ACES Training Requirements

STUDENT PERSONNEL

Series 500

Policy title: Suicide Prevention and ACES Training Requirements

Code No. 499

The district considers child exposure to adverse childhood experience, child mental health, and suicide as serious matters which impact learning opportunities for students, classroom, and instructional challenges for staff and ultimately, if not addressed, can lead to lifelong struggles, attempted suicide and loss of life. The district will follow all laws and regulations regarding the training required to inform staff of identification and referral to services for students with mental health challenges.

The district shall provide suicide prevention and postvention training and training on the identification of adverse childhood experiences and strategies to mitigate toxic stress response for all school personnel who hold a license, certificate, authorization or statement of recognition issued by the board of educational examiners and who have regular contact with students in kindergarten through grade twelve. The training shall begin July 1, 2019, and occur annually between July 1 and June 30, thereafter. The content of the training shall be based on nationally recognized best practices.

"Adverse childhood experience" means a potentially traumatic event occurring in childhood that can have negative, lasting effects on an individual' s health and wellbeing.

"Postvention" means the provision of crisis intervention, support, and assistance for those affected by a suicide or suicide attempt to prevent further risk of suicide.

The suicide prevention and postvention training shall be evidence-based, evidence-supported and be at least one hour in length. The content of the training shall be based on nationally recognized best practices.

The identification of adverse childhood experiences (ACES) and strategies to mitigate toxic stress response training shall be evidence-based, evidence-supported, and be at least one hour in length or as determined by the Superintendent. The content of the training shall be based on nationally recognized best practices.

Date of Adoption/Revision

June 2019

July 2021

dawn@iowaschoo… Tue, 02/11/2020 - 12:18

500 - STUDENT PERSONNEL

Objectives for Equal Educational Opportunities for Students

This series of the board policy manual is devoted to the board's goals and objectives for assisting the students of the school district in obtaining an education. Each student will have an opportunity to obtain an education in compliance with the policies in this series.

It is the goal of the board to develop a healthy social, intellectual, emotional, and physical self-concept in the students enrolled in the school district. Each student attending school will have the opportunity to use it and its education program and services as a means for self-improvement and individual growth. In so doing, the students are expected to conduct themselves in a manner that assures each student the same opportunity.

The board supports the delivery of the education program and services to students free of discrimination on the basis of race, color, creed, sex, marital status, national origin, religion, sexual orientation, gender, gender identity, age (except for permitting/prohibiting students to engage in certain activities), marital status, socioeconomic status, or disability. This concept of equal educational opportunity serves as a guide for the board and employees in making decisions relating to school district facilities, employment, and selection of educational materials, equipment, curriculum, and regulations affecting students.

In the delivery of the education program, students will treat the employees with respect and students will receive the same in return. Employees have the best interests of the students in mind and may assist them in school-related or personal matters if they are able to do so.

Students should feel free to discuss problems, whether school-related or personal, with the guidance counselor or other employees.

Board policies, rules and regulations affect students while they are on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated, school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district.

This section of the board policy refers to the term "parents" in many of the policies. The term parents for purposes of this policy manual will mean the legal parents, the legal guardian or custodian of a student and students who have reached the age of majority or are otherwise considered an adult by law.

Inquiries by students regarding compliance with equal educational opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, are directed to the Affirmative Action Coordinator by writing to the Affirmative Action Coordinator,

Tammie McKenzie, 2809 N Grant Road, Carroll, Iowa, 51401, Phone: 712-792-8010 or Gary Bengtson, 1026 N Adams St., Carroll, Iowa, 51401, Phone: 712-792-8001.

Inquiries by students regarding compliance with equal educational opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, may also be directed in writing to the Director of the Region VII office of Civil Rights, Kansas City Office,

U.S. Department of Education, 601 East 12th Street, Room 353, Kansas City, Missouri 64106, 816-426-7277 or Iowa Department of Education, Grimes State Office Bldg., Des Moines, Iowa.

(515) 281-5294. This inquiry or complaint to the federal or state office may be done instead of, or in addition to, an inquiry or complaint at the local level.

Further information and copies of the procedures for filing a complaint are available in the school district's central administrative office and the administrative office in each attendance center.

Date of Adoption/Revision
July 1, 1979
July 22, 1991
August 1994
August 1997
August 2000
August 2003
July 2006
July 2007
July 2009
July 2010
September 2012
August 2015

admin@iowascho… Wed, 11/28/2012 - 16:39

501 - Compulsory Attendance

STUDENT PERSONNEL

Series 500

Policy Title: Compulsory Attendance Code No.: 501

Parents within the school district who have children over age six and under age sixteen by September 15, in proper physical and mental condition to attend school, will have the children attend the school district at the attendance center designated by the board. Students will attend school the number of days or hours school is in session in accordance with the school calendar. Students of compulsory attendance age will attend school a minimum of 1,080 hours. Students not attending the minimum days or hours must be exempted by this policy as listed below or, referred to the county attorney. Exceptions to this policy include children who:

have completed the requirements for graduation in an accredited school or have obtained a high school equivalency diploma;
are excused for sufficient reason by any court of record or judge;
are attending religious services or receiving religious instruction;
are unable to attend school due to legitimate medical reasons;
has an individualized education program that affects the child's attendance;
has a plan under section 504 of the federal Rehabilitation Act, 29 U.S.C §794, that affects the child's attendance;
are attending an approved or probationally approved private college preparatory school;
are attending an accredited nonpublic school;
are receiving independent private instruction; or,
are receiving competent private instruction.

It is the responsibility of the parent of a child to provide evidence of the child's mental and physical inability to attend school or of the child's qualifications for one of the exceptions listed above.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2010

September 2012

August 2015

February 2021

February 2023

August 2024

Jen@iowaschool… Sun, 01/05/2020 - 19:51

501R1 - Attendance Cooperation Process

When it is determined that a student in grades K-8 is in violation of the school district attendance policy and procedures, the truancy officer and/or principal/designee will check the Department of Human Services (DHS) records to determine whether the student’s family is receiving Family Investment Program (FIP) benefits. If the student’s family is receiving FIP benefits, the truancy officer or principal/designee will notify DHS. DHS is then responsible for the Attendance Cooperation Process (ACP).

If the student’s family is not receiving FIP benefits, the truancy officer or principal/designee will initiate the ACP. The parent/guardian will be contacted to participate in the ACP. The truancy officer or principal/designee may also invite juvenile court officers, the county attorney, other school officials and others deemed appropriate. If others are invited who do not have access to the student’s records either by law or a Juvenile Justice Agency Information Sharing Agreement, parental/guardian consent is needed for them to participate in the ACP.

The purpose of the ACP is to determine the cause of the student’s nonattendance, get the parties to agree to solutions addressing the nonattendance, initiate referrals to any other services that may be necessary, and to draft an agreement including all terms agreed to and future responsibilities of all parties. All parties must sign the agreement and failure to sign by the parent/guardian is considered a violation of the process and initiates the next level.

If the parents/guardians do not participate in the ACP, if the parties do not enter into an Attendance Cooperation Agreement (ACA) or if the parent/guardians violate a term of the agreement, the student is deemed truant. For FIP students and non-FIP students, the school District notifies the county attorney when students are truant. When a student is deemed truant, for FIP students, DHS is again notified and DHS then initiates the process whereby FIP benefits are reduced.

Date of Adoption/Revision:
July 2003
July 2006
July 2009
July 2010
September 2012
August 2015

Jen@iowaschool… Sun, 01/05/2020 - 19:54

501R2 - Compulsory Attendance Regulation

Competent Private Instruction

In the event a child of compulsory attendance age, over age six (6) and under age sixteen (16), does not attend public school or an accredited non-public school the child must receive competent private instruction.

Parents choosing competent private instruction for a student must notify the school district prior to the first day of school on forms provided by the school district. The forms are available in the superintendent's office. A test to obtain educational baseline data will be administered by the Department of Education or its designee to a student who is being placed in competent private instruction with the student's parents, guardian or legal custodian for the first time. A child who is being placed in competent private instruction for the first time shall also provide the school district with a certificate of immunizations required by law.

Competent private instruction can be provided by either a certified teacher or the parent, guardian or legal custodian of the student. A certified teacher, other than a parent, guardian or legal custodian providing competent private instruction must be appropriately certified to the age and grade level of the student being taught. The school district shall count the student in the school district's enrollment if the school district provides a certified teacher for the competent private instruction.

Students receiving competent private instruction from a parent, guardian or legal custodian must be evaluated annually by May 1. The parents, guardian or legal custodian of a student who is not a dual enrollment student shall reimburse the school district for the costs of the annual evaluation. The annual evaluation can be a nationally recognized standardized achievement test, another assessment tool developed by or recognized by the Department of Education, or evidence of adequate academic progress reviewed by a certified teacher chosen by the parent, guardian or legal custodian and approved by the superintendent. The parent, guardian or legal custodian may choose the evaluation method. No annual evaluation is required for students receiving competent private instruction from a certified teacher appropriately certified.

Students in competent private instruction must make adequate progress. Adequate progress includes scoring at the thirtieth percentile on a standardized test or a report by the evaluator indicating adequate progress. Students who fail to make adequate progress under competent private instruction provided by the student's parent, guardian or legal custodian shall attend an accredited public or non-public school at the beginning of the next school year. The parents, guardian or legal custodian of a student who fails to make adequate progress may apply to the director of the Department of Education for approval of continued competent private instruction under a remediation plan.

The remediation plan shall be for no more than one year. Before the beginning of the school year, the student may be re-tested and if the student achieves adequate progress the student may remain in competent private instruction.

Student Transfers In From Non-Accredited Settings

Students who transfer into the Carroll Community School District must meet the immunization and age requirements for students who initially enroll in the school district.

The district retains the right to determine grade level placement and will not accept credits towards graduation that the transfer student earned in a non-accredited setting. The superintendent or designee may require testing, a review of a student's portfolio, or use other reasonable means to make grade placement, including both subjective and objective academic evaluations.

A student who transfers in from a non-accredited setting will only be eligible for honors and awards for the actual period of time he or she has been enrolled as a regular student in the school district. Students transferring into the high school from a non-accredited setting will not be eligible for class ranking until they have been fully enrolled for (6) or more semesters. Students must meet the graduation requirements of the school district in order to be eligible for a diploma. Students in competent private instruction are not eligible to go through graduation ceremonies.

Credit and grades earned through dual enrollment under Iowa law will be accepted towards graduation and class rank and honors and awards, if all other criteria are met.

The superintendent or designee shall notify the parents or guardians of known district students who are being educated in a non-accredited setting of the existence and substance of this policy prior to the student's ninth grade year.

Dual Enrollment

The parent, guardian, or legal custodian of a student receiving competent private instruction may also enroll the student in the school district. The student shall be considered under dual enrollment. The parent, guardian or custodian requesting dual enrollment for the student should notify the board secretary prior to the third Friday of September each year on forms provided by the school district. On the form, they shall indicate the extracurricular and academic activities in which the student is interested in participating. The forms are available at the central administration office.

A dual enrollment student is eligible to participate in the school district's extracurricular and academic activities in the same manner as other students enrolled in the school district. The policies and administrative rules of the school district shall apply to the dual enrollment students

in the same manner as the other students enrolled in the school district. These policies and administrative rules shall include, but not be limited to, eligibility requirements, and payment of the fees required for participation.

A dual enrollment student whose parent, guardian, or legal custodian has chosen standardized testing as the form of the student's annual assessment will not be responsible for the cost of the test or the administration of the test. Students registered for the dual enrollment program will be counted in the basic enrollment.

It is the responsibility of the parent/guardian or legal custodian of the dual enrollment student to inform the school district of the extracurricular and academic activities in which the student wishes to participate.

It shall be the responsibility of the superintendent or designee to develop administrative regulations regarding this policy.

Note: A school district has the discretion to determine the form of notification of school district extracurricular and academic activities. The form can be either by letter, bulletin board, school newsletter or other similar means of informing the student.

Date of Adoption/Revision:
September 2012
August 2015

Jen@iowaschool… Sun, 01/05/2020 - 19:56

502 - Student Absences – Excused

Policy Title: Student Absences – Excused Code No.: 502

Regular attendance by students is essential for students to obtain the maximum opportunities from the education program. Parents/guardians and students alike are encouraged to ensure an absence from school is a necessary absence. Students shall attend school unless excused by the principal/designee of their attendance center.

Student absences approved by the principal/designee shall be excused absences. Excused absences shall count as days in attendance for purposes of the truancy law. These absences include, but are not limited to, illness, family emergencies, recognized religious observances, college visits, funerals, appointments that cannot be scheduled outside the school day and school-sponsored or approved activities.

The district believes that traditional, in-person school attendance leads to the greatest learning opportunities for students. However, there may be rare and unusual circumstances created by public emergencies declared by state or local officials which temporarily prevent students from attending traditional, in-person school. In these circumstances, the superintendent will have discretion to make reasonable accommodations for students, on a case-by-case basis, to attend school through remote learning opportunities within the available resources of the district and as permitted by law. During approved remote learning, attendance will be taken, assessments may be administered, and grades will count towards students’ cumulative grade point average as if they were attending in person. The provision of special education and accommodations for students who have individualized education programs (IEPs) or Section 504 plans will be determined by each respective IEP or Section 504 team.

Students whose absences are approved shall make up the work missed and receive full credit for the missed school work. It shall be the responsibility of the student to initiate a procedure with the student's teacher to complete the work missed.

Students who wish to participate in school-sponsored activities must attend the last half of the day of the activity unless permission has been given by the principal/designee for the student to be absent. They must arrive by noon to participate.

It shall be the responsibility of the parent/guardian to notify the student's attendance center as soon as the parent knows the student will not be attending school on that day. The principal/designee may request evidence or written verification of the student's reason for absence.

Date of Adoption/Revision:

September 2012

August 2015

September 2020

Jen@iowaschool… Sun, 01/05/2020 - 19:59

502.1 Chronic Absenteeism and Truancy

STUDENT PERSONNEL

Series 500

Policy Title: Chronic Absenteeism and Truancy

Code No.: 502.1

The district believes that, in-person school attendance leads to the greatest learning opportunities for students. Students who are present in school and engaged active learners take greater ownership over their educational outcomes. For this reason, it is the priority of the district to foster regular student attendance throughout the school year and reduce barriers to regular attendance for students in the district.

Chronic absenteeism/absences means any absence from school for more than ten percent of the hours in the grading period of each school building as established by the district. Truant/truancy means a child of compulsory attendance age who is absent from school for any reason for at least twenty percent of the hours in the grading period of each school building as established by the district. Truancy does not apply to the following students who:

have completed the requirements for graduation in an accredited school or has obtained a high school equivalency diploma;
are excused for sufficient reason by any court of record or judge;
are attending religious services or receiving religious instruction;
are attending a private college preparatory school accredited or probationally accredited;
are excused under Iowa Code §299.22; and
are exempt under Iowa Code §299.24.

Students are subject to disciplinary action for truancy including suspension and expulsion. It is within the discretion of the principal to determine, in light of the circumstances, whether a student may make up work missed because of truancy. Students receiving special education services will not be assigned to supervised study hall or in-school suspension unless the goals and objectives of the student's Individualized Education Program are capable of being met.

It is the responsibility of the superintendent, in conjunction with the designated school officials, to develop administrative regulations regarding this policy. The administrative regulations will indicate the disciplinary action to be taken for truancy

Date of Adoption/Review/Revision:

August 2024

mkohorst@carro… Thu, 08/29/2024 - 12:20

502.1R Chronic Absenteeism and Truancy Regulation

STUDENT PERSONNEL

Series 500

Policy Title: Chronic Absenteeism and Truancy Regulation

Code No.: 502.1R

Daily, punctual attendance is an integral part of the learning experience. The education that goes on in the classroom builds from day to day and absences can cause disruption in the educational progress of the absent student. Irregular attendance or tardiness by students not only limits their own studies, but also interferes with the progress of those students who are regular and prompt in attendance. Attendance is a shared responsibility that requires cooperation and communication among students, parents and the school.

This regulation is divided into two sections: Section I addresses legal requirements related to chronic absenteeism and truancy and Section II addresses additional academic, disciplinary and extracurricular consequences students face due to chronic absenteeism and truancy. It is important for students to recognize that chronic absenteeism and truancy impacts all these facets of their educational experience.

SECTION I – Legal Requirements

Chronic Absenteeism

When a student meets the threshold to be considered chronically absent, the school official will send notice by mail or e-mail to the county attorney where the district’s central office is located. The school official will also notify the student, or if a minor the student’s parent, guardian or legal or actual custodian via certified mail that includes information related to the student’s absences from school and the policies and disciplinary processes associated with additional absences.

School officials will send notice when the student’s absences meet 5% of the hours in the grading period as defined by the district the threshold, but before the student is deemed chronically absent.

School Engagement Meeting

If a student is absent from school for at least fifteen percent of the hours in the grading period of each school as established by the district, the school official will attempt to find the cause of the absences and start a school engagement meeting. All of the following individuals must participate in the school engagement meeting:

The student;
The student’s parent, guardian or legal or actual custodian if the student is an unemancipated minor; and
A school official.

The purpose of the meeting is to understand the reasons for the student’s absences and attempt to remove barriers to the student’s ongoing absences; and to create and sign an absenteeism prevention plan.

Absenteeism Prevention Plan

The absenteeism prevention plan will identify the causes of the student’s absences and the future responsibilities of each participant. The school official will contact the student and student’s parent/guardian at least once per week for the remainder of the school year to monitor the performance of the student and student’s parent/guardian under the plan. If the student and student’s parent/guardian do not attend the meeting, do not enter into a plan or violate the terms of the plan, the school official will notify the county attorney.

SECTION II – Academic and Disciplinary Requirements

Section II - Academic and Disciplinary Requirements

In response to chronic absenteeism or truancy, the building principal may issue consequences in addition to the requirements listed in section I of this regulation. Consequences may include but are not limited to:

Oral or written notices beyond the generated absenteeism prevention plan to the student and his or her parents;
Conferences with the student and parents,
Written contracts with the student and parents,
Loss of non-academic privileges such as extracurricular activities, open campus
Late work not receiving credit
Dropped from course
In-school suspension
Out of school suspension
Other consequences as determined by the building principal

Date of Adoption/Review/Revision:

August 2024

mkohorst@carro… Thu, 08/29/2024 - 12:21

502R1 - Middle School and High School Attendance

Irregular attendance and tardiness by students not only slows their progress, but also interferes with the progress of those who are regular and prompt in attendance. The board and faculty of the Carroll Community School District consider regular attendance highly important and have established the following policy to deal with student absence and tardiness in the middle school and the high school.

ABSENCE (MIDDLE SCHOOL AND HIGH SCHOOL)

The following absences will be excused, providing the excuse has been provided by the parent or guardian in advance of the absence, or at the time of personal illness:
1. Personal illness
2. Family death or emergency
3. Medical appointments which must be made during school time.
4. Court appearance if validated by the assigned time on the ticket and the appearance is validated by the Clerk of the Magistrate Court and/or District Court.
5. College visits with recommendation of the counselor and three days prior approval. Parent-teacher conference days and semester break days should be used when possible for these visits.
6. Family trips and other extended absences which can be justified from an educational standpoint. These must be approved by the principal/designee well in advance and arrangements made with each teacher involved for the make-up of work to be missed.
7. School initiated absence (no parent excuse required).
Following an excused absence the student will be responsible for contacting teachers to complete all work not previously made up. Make up work timeline is outlined in the Student Handbook. After ten (10) consecutive excused absences, a parent conference will be held to discuss educational planning.
The following absences will be treated as unexcused:
1. Any absence not properly excused before the occurrence, or at the time in the case of personal illness. It is the responsibility of the parent/guardian to notify the school if a student is to be absent and the absence is to be excused. However, to satisfy a mutual concern of parents/guardians and the school for the welfare of unaccounted-for students, the office will contact the parent/guardian should a student be found absent for whom no parent/guardian excuse has been received. This call will be to confirm the whereabouts of the student.
2. Work for parent/guardian or an employer.
3. Haircuts
4. Oversleeping
5. Car trouble
6. Shopping trips
7. Leaving the building during the day without parental excuse and authorization of the principal's office.
8. Senior pictures
9. Absence for tournament games not approved by the school principal/designee or his/her designee.
10. Obtain drivers’ license or permit.

HIGH SCHOOL

Following the first unexcused absence from a class(es) during a calendar year:
1. The student will be assigned a 45-minute detention for one period, 90 minutes for two periods and Saturday School for anything beyond two periods. This may be waived if there is a parent/guardian contact for the absence in advance and, though unexcused, it is for something that cannot be done outside of school time.
2. The student and his/her parent/guardian will be contacted to review school policy and procedure.
3. Truant students will not be given credit for work in the class during the unexcused absence, but may be required by the teacher to complete it as part of the class requirements.
Following the second unexcused absence from class(es):
1. The student will be assigned a 90-minute detention for one period, and Saturday school for more than one period missed. This will not be waived.
2. A conference between the student, the student's parent/guardian, and an administrator or counselor will be held.
3. Truant students will not be given credit for work missed in the class during the unexcused absence, but may be required to complete it as part of the requirements.
Following the third unexcused absence:
1. If the absence results in the third unexcused period from any class the student may be removed from the class with loss of credit and assigned to study hall. The parent/guardian shall be given proper notification that all credit for the class(es) has been lost.
Missing a class while being elsewhere in the building without the authorization of a teacher or skipping a study hall will result in the assignment of 90 minutes of detention.
If a student accumulates a total of 10 absences (excused or unexcused) per semester from any class, a conference with parents/guardians, student, teachers, and principal/designee may be requested by the principal/designee to determine if the student is progressing well enough to justify continuation in the class.
Tardiness
1. The only tardiness that will be excused will be that from being detained by another teacher (in which case the detaining teacher will issue a late pass) or because of a late bus.
2. To provide for those cases where being late is unavoidable there will be no penalty assessed for the first instance of tardiness each semester.
3. On the 2nd, 3rd, and 4th tardies, the student will have to make up 45 minutes of detention.
4. For the 5th, 6th, and 7th tardies, the student will be assigned 90 minutes of detention, and the parents/guardians will be contacted.
5. For each tardy beyond 7 Saturday school will be assigned for each succeeding tardy.
6. Parents/guardians will be notified by mail of any detention assigned.
Detention
1. The detention room will be open Tuesday through Friday mornings from 7:25 to 8:10 and Monday through Thursday afternoons from 3:25 to 4:10.
2. Students must arrive during the first five minutes. After that time, the door will close and there will be no admittance.
3. All detentions will be assigned and made up in 45 minute segments.
4. Students will have four scheduled detention sessions to make up assigned detention after it has been issued.
5. A student who fails to make up an assigned detention will be assigned Saturday School.

MIDDLE SCHOOL

Following an unexcused absence:
1. All work must be made up the day the student returns to school. Credit will be granted for work made up.
2. Following the first unexcused absence the student will be assigned a 90 minute detention (45 minutes if only one period is missed).
3. Following the second unexcused absence greater than 90 minutes, a student will be placed on in-school suspension for 1/2 day.
4. A third unexcused absence will result in a one-day in-school suspension. Parents/guardians will be required to meet with the principal/designee and truant officer to develop an attendance plan before the student returns to class.
5. Parents/guardians will be notified by mail or phone of any unexcused absence from school.
Tardiness
1. The only tardiness that will be excused will be that from being detained by another teacher (in which case the detaining teacher will issue a late pass) or because of a late bus. Being over 30 minutes late will be considered the same as an unexcused absence.
2. To provide for those cases where being late is unavoidable, there will be no penalty assessed for the first three instances of tardiness each semester. Following the third tardy and each succeeding tardy up to six in a semester, a student will have to make up 45 minutes of detention. Following the sixth tardy in a semester, a parent conference may be held to develop a behavior modification plan that will encourage more prompt attendance.
Detention

Detention may be assigned to students by any school employee for conduct, which is inappropriate, disruptive, uncooperative, or for refusal to follow the accepted rules of the school.
1. All detention assignments will be in multiples of 45 minutes.
2. The detention slip is completed in triplicate and signed by the student. This signature is to confirm that the student has received the assignment, not an indication that the student agrees or disagrees with the assignment.
3. Parent communication will be made by either the student or the principal/designee.
4. Detention is to be completed after school on the school day it is assigned. The principal/designee may excuse a student from serving a detention the same day it is assigned ONLY if parents/guardians have provided an acceptable excuse and have made arrangements for their student to serve the detention the following day.

Date of Adoption/Revision:
August 1984
August 12, 1985
September 15, 1986
August 10, 1987
August 8, 1988
July 26, 1989
August 21, 1990
July 22, 1991
August 1994
August 1997
August 2000
July 2003
July 2006
July 2009
July 2010
September 2012
August 2014
August 2015

Jen@iowaschool… Sun, 01/05/2020 - 20:06

502R2 - Elementary Attendance

Irregular attendance and tardiness by students not only slows their progress, but also interferes with the progress of those who are regular and prompt in attendance. The district realizes that a student's limited academic success may be the cause of attendance problems. This policy sets the following expectations for student attendance policies and rules.

ABSENCE
1. The following absences will be excused, providing the excuse has been provided by the parent or guardian in advance of the absence, or at the time of personal illness, or by the next school day:
  1. Personal illness
  2. Family death or emergency
  3. Medical appointments which must be made during school time.
  4. Court appearance if validated by the assigned time on the ticket and the appearance is validated by the Clerk of the Magistrate Court and/or District Court.
  5. Family trips and other extended absences which can be justified from an educational standpoint. These must be approved by the principal/designee well in advance and arrangements made with each teacher involved for the make-up of work to be missed.
  6. School initiated absence (no parent excuse required).
2. The following absences will be treated as unexcused:
  1. Any absence not properly excused before the occurrence, or at the time in the case of personal illness. It is the responsibility of the parent/guardian to notify the school if a student is to be absent and the absence is to be excused. However, to satisfy a mutual concern of parents/guardians and the school for the welfare of unaccounted-for students, the office will contact parents/guardians should a student be found absent for whom no parent excuse has been received. This call will be to confirm the whereabouts of the student.
  2. Leaving the building during the day without parental excuse and authorization of the principal's office.
3. UNEXCUSED ABSENCE
  1. Following the first unexcused absence from a class(es) during a calendar year,
    1. The student and his/her parent/guardian will be contacted to review school policy and procedure.
    2. Truant students will not be given credit for work in the class during the unexcused absence, but may be required by the teacher to complete it as part of the class requirements.
  2. Following the second unexcused absence from class(es):
    1. A conference between the student, the student's parent/guardian, and an administrator or counselor will be held.
    2. Truant students will not be given credit for work missed in the class during the unexcused absence, but may be required to complete it as part of the requirements.
TARDINESS

Tardies are unexcused absences that are 30 minutes or less in nature. Up to three tardies will be given without penalty per school year. After the third tardy, parents/guardians will be notified and a meeting will be held between the principal/designee and the parent/guardian. An attempt to resolve the tardy issue will be made. Unexcused tardies beyond four will be considered truant. These cases will be referred to the County Attorney for mediation or prosecution.

Date of Adoption/Revision:
August 1997
August 2000
July 2003
July 2006
July 2009
July 2010
September 2012
August 2015

Jen@iowaschool… Sun, 01/05/2020 - 20:00

502R3 Request for Remote Learning Form

STUDENT PERSONNEL

Series 500

Policy Title: Request for Remote Learning Form

No.: 502R3

Date: ________________

Student Name: ____________________________________________

Attendance Center: ________________________________________

Parent/Guardian: __________________________________________

I, _________________________________ (Parent/Guardian) am requesting accommodation for my

child,_________________________________ (Student Name) who will be in the _____ grade to participate in remote learning opportunities for the duration of the declared public emergency, or until I have determined my child can safely return to traditional in-person learning at his/her designated attendance center, whichever occurs first.

I understand that the district will do their utmost to accommodate my child’s learning needs, but that some learning opportunities may need to be modified in a remote environment. The provision of special education and accommodations for students who have individualized education programs (IEPs) or Section 504 plans will be determined by each respective IEP or Section 504 team.

I understand that in order for my child to continue to participate in mandatory learning, his/her remote attendance will be taken, assessments administered, and grades will be counted toward my child’s cumulative grade average. I understand that any devices, technology, or materials given to my child to facilitate remote learning are the property of the district and must be returned at the end of the remote learning period.

I am requesting that remote learning opportunities begin on ______________ (date) and continue until

_____________(date) or the declared public emergency is dismissed.

________________________________(Parent/Guardian) _____________________(Date)

Request approved by:

________________________________(School official) ______________________(Date)

Date of Adoption/Revision:

August 2020

mkohorst@carro… Wed, 09/02/2020 - 13:34

503 - Entrance – Admissions

STUDENT PERSONNEL

Series 500

Policy Title: Entrance – Admissions Code No.: 503

Children in the school district community will be allowed to enroll in the school district's regular education program beginning at age five. The child must be age five on or prior to September 15 to participate in the school district's kindergarten program. The child must be age six on or prior to September 15 to begin the first grade of the education program.

Before the student may enroll in the district's education program the board will require evidence of age and residency in the form of a birth certificate or other evidence of age. It is within the discretion of the superintendent to determine what is satisfactory evidence for proof of age.

Prior to enrollment, the child must provide the administration with their health and immunization certificate. Failure to provide this information within the time period set by the superintendent is reason for suspension, expulsion or denying admission to the student. An exception to this would be a homeless student.

Students enrolling in the district after the first day of regular classes will have one day for orientation, testing and/or scheduling purposes prior to beginning work in the classroom unless circumstances prohibit such. The classroom teacher will have this one school day to make preparation for the new student(s) prior to admittance to class. The building administrator/designee will be responsible for the orientation, testing and/or scheduling.

Date of Adoption/Revision:

July 2003

July 2006

July 2010

September 2012

August 2015

February 2021

Jen@iowaschool… Sun, 01/05/2020 - 20:21

504 - Student Transfers In

Students who transfer into the school district must meet the immunization and age requirements set out for students who initially enroll in the school district.

The school district will request the student's cumulative records from the previous school district. If the student cannot offer proof of grade level, the superintendent will make the grade level determination. The superintendent may require testing or other information to determine the grade level. Students expelled or suspended from their previous school district will only be enrolled after approval of the board.

The superintendent will determine the amount of credits to be transferred. If the student has not previously attended an accredited school, it is within the superintendent's discretion to accept or reject credits or grades.

The board may deny admission if the student, parent/guardian, or legal custodian is not willing to provide the board with the necessary information.

Date of Adoption/Revision:
July 2003
July 2006
July 2010
September 2012
August 2015

Jen@iowaschool… Sun, 01/05/2020 - 20:22

505 - Student Transfers Out or Withdrawals

If the student's parents/guardians wish to withdraw or transfer the student from school prior to completing and graduating from the education program, they shall notify the superintendent or designee in writing as soon as possible of the decision to withdraw or transfer the student from the education program. The student or parent/guardian should present this written notice at the office and receive instructions regarding the return of textbooks, library books, and locker equipment, etc.

The notice shall state the student's final day of attendance. If the student is not enrolling in another school district, the school district shall maintain the student's records in the same manner as the records of students who have graduated from the school district.

If the parents wish to have the student's cumulative record sent to the new school district, the parents shall notify the superintendent or designee in writing. This notice shall include the name of the school district and the person at the new school district to whom the student's cumulative records should be sent. If the new school district requests the student's cumulative records, the school district shall forward the cumulative records and notify the parents the records have been sent. The notice shall inform the parents of their right to review the records sent.

If the student is of compulsory education age and not transferring to another public school district or an accredited nonpublic school, the parents shall notify the superintendent or designee that the student is receiving competent private instruction and file the necessary competent private instruction reports.

Date of Adoption/Revision:
July 2003
July 2006
July 2010
September 2012
August 2015

Jen@iowaschool… Thu, 01/09/2020 - 21:05

506 - Student Attendance Records

As part of the school district's records, the daily attendance of each student is recorded and maintained on file with the permanent records of the board secretary.

It is the responsibility of the principal/designee to ensure that such reports are filed with the board secretary, the custodian of school records.

Date of Adoption/Revision:
July 2003
July 2006
July 2010
September 2012
August 2015

Jen@iowaschool… Thu, 01/09/2020 - 21:06

507

Jen@iowaschool… Thu, 01/09/2020 - 21:07

507R1

507R1 Jen@iowaschool… Thu, 01/09/2020 - 21:08

508 - Graduation Requirements

STUDENT PERSONNEL

Series 500

Policy Title: Graduation Requirements Code No.: 508

For a Carroll High School Diploma

Students must successfully complete the courses required by the board and Iowa Department of Education in order to graduate.

It is the responsibility of the superintendent to ensure that students complete grades one through twelve and that high school students complete a minimum of 52 credits prior to graduation. The following credits will be required for graduation:

English/Language Arts	8 credits
Science	6 credits
Mathematics	6 credits
Social Studies	6 credits
Physical Education	4 credits
Computer Science	1 credit
Fine Arts	2 credits
Vocational Arts	2 credits

The required courses of study will be reviewed by the board annually.

Graduation requirements for special education students include successful completion of four years of English, three years of math, three years of social studies and three years of science.

Students who complete a regular session in the Legislative Page Program of the general assembly at the state capitol will be credited ½ credit of social studies.

Students enrolled in a junior officers’ training corp will receive 1/8th physical education credit for each semester the student is enrolled in the program.

A maximum of four (4) elective courses taken at a post-secondary institution may be counted toward meeting the graduation requirements. These courses must be approved in advance by the principal/designee.

NOTE: Any post-secondary courses that are duplicates of courses offered at Carroll Community School District High School will not qualify for funding under the Post Secondary Enrollment Options Act.

For a Carroll High School Career Diploma

Students may graduate with a Carroll Community School District High School Career Diploma if the following requirements have been met. Students must be referred to the Building Assistance Team. The Building Assistance Team must deem the student eligible for participation in the Career Diploma program by examining the student’s social, academic, and behavioral history. Once approved for the program by the Building Assistance Team, the student must have successfully completed each course required for the Career Diploma.

Graduation requirements for the Career Diploma include 33 required credits, plus 9 elective credits, for a total of 42 credits. The specific course requirements are outlined in Board Policy 508R2

Prior to graduation, the district will advise students on how to successfully complete the free application for federal student aid.

Date of Adoption/Review/Revision

July 1, 1979

August 1985

August 1988

August 1992

August 1995

July 1996

June 1999

August 1999

August 2002

July 2003

January 2004

July 2005

July 2006

January 2007

July 2010

September 2012

August 2015

August 2019

April 2020

December 2021

November 2022

August 2023

Jen@iowaschool… Thu, 01/09/2020 - 21:09

508R1 - Course Requirements – Carroll High School Diploma

STUDENT PERSONNEL

Series 500

Policy Title: Course Requirements – Carroll High School Diploma Code No.: 508R1

Following are courses required for all students who plan to graduate from Carroll Community High School:

Science: (All freshmen must enroll for a full year laboratory science course). Six science credits will be required for graduation.

Mathematics: Six credits of mathematics will be required. All freshmen must enroll for a full year mathematics course.

Social Studies: Six credits of social studies are required. Students are required to pass Geography, either Government class, and 2 of the 3 classes involving American History (American History I, American History II, or Topics of American History). All other Social Studies classes are electives and can count towards the 6 total credits.

Language Arts: Nine credits are required in language arts. The required sequence of freshman, sophomore, and junior courses will assure that the student completes the necessary balance of grammar, composition, and literature. All freshman are required to take and pass Freshman Reading and all seniors are required to enroll in a writing course for one semester and pass. Any writing course taken off campus that is not a dual enrolled course will not meet the senior writing requirement at CHS. Additional electives are available to juniors and seniors from which students may choose to meet the nine required credits.

Vocational: Two credits in Vocational education courses and options include all family and consumer science courses, business education courses, industrial arts courses, or agriculture education courses.

Fine Arts: Two credits are required in Fine Arts and the options include, all Art, Music, Foreign Language, and any English course beyond the required 9 credits.

Computer Requirement: All students must take U in Real Life (URL) and are encouraged to take this class during their freshman or sophomore year. The course is mandatory beginning with the Class of 2018.

Special Education Graduation: See board Policy 603.3.

Physical Education: All students must successfully pass one semester of physical education (1 credit) per year.

DMACC Transfer/Dual Enrolled Courses: Credits transferred from DMACC for a Carroll High School credit will be converted at one (1) credit for each period of class time in the CHS schedule.

Elective requirements may be waived by the building principal/designee for those students who have been enrolled in Band and Chorus for four years and have scheduled a full course load for four years.

NOTE: Students who have taken a study hall at anytime during their four years at Carroll High School are not eligible for a waiver.

Date of Adoption/Review/Revision:

August 1980

August 1985

August 1988

August 1992

August 1993

August 1996

August 1998

June 1999

January 2004

June 2002

July 2003

July 2005

July 2006

January 2007

June 2008

July 2010

August 2010

September 2012

November 2012

August 2015

August 2019

April 2020

December 2021

Jen@iowaschool… Thu, 01/09/2020 - 21:12

508R2 - Course Requirements – Career Diploma

STUDENT PERSONNEL

Series 500

Policy Title: Course Requirements – Career Diploma Code No.: 508R2

Following are courses required for all students who plan to graduate from Carroll Community High School with a Career Diploma:

Science: (All freshmen must enroll for a full year laboratory science course). Six science credits will be required for graduation.

Mathematics: Six credits of mathematics will be required. All freshmen must enroll for a full year mathematics course.

Social Studies: Six credits of social studies are required. Students are required to pass Geography, either Government class, and 2 of the 3 classes involving American History (American History I, American History II, or Topics of American History). All other Social Studies classes are electives and can count towards the 6 total credits.

Language Arts: Nine credits are required in language arts area. The required sequence of freshman, sophomore, and junior courses will assure that the student completes the necessary balance of grammar, composition, and literature. All freshman are required to take and pass Freshman Reading and all seniors are required to enroll in a writing course for one semester and pass. Any writing course taken off campus that is not a dual enrolled course will not meet the senior writing requirement at CHS. Additional electives are available to juniors and seniors from which students may choose to meet the nine required credits.

Vocational: Two credits in Vocational education courses and options include all family and consumer science courses, business education courses, industrial arts courses, or agriculture education courses.

Fine Arts: Two credits are required in Fine Arts and the options include all Art, Music, Foreign Language, and any English course beyond the required 9 credits.

Computer Requirement: All students must take U in Real Life (URL) and are encouraged to take this class during their freshman or sophomore year. The course is mandatory beginning with the Class of 2018.

Special Education Graduation: See board Policy 603.3.

Physical Education: All students must successfully pass one semester of physical education (1 credit) per year.

DMACC Transfer/Dual Enrolled Courses: Credits transferred from DMACC for a Carroll High School credit will be converted at one (1) credit for each period of class time in the CHS schedule.

Elective requirements may be waived by the building principal/designee for those students who have been enrolled in Band and Chorus for four years and have scheduled a full course load for four years.

NOTE: Students who have taken a study hall at anytime during their four years at Carroll High School are not eligible for a waiver.

All the above is the same as 508R1

The final four credits must be taken through the Alternative school program. No student will be allowed to graduate from the Alternative school program with a Career Diploma until that student’s original graduating class has completed the first semester of the senior year at CHS. Students earning the career diploma will be permitted to participate in CHS commencement exercises.

Date of Adoption/Review/Revision:

August 1980

August 1985

August 1988

August 1992

August 1993

August 1996

August 1998

June 1999

June 2002

July 2003

January 2004

July 2005

July 2006

January 2007

July 2010

August 2010

September 2012

November 2012

August 2015

April 2020

December 2021

Jen@iowaschool… Thu, 01/09/2020 - 21:13

508R3 - Assignment of Courses

Students shall take a predetermined number and type of courses to graduate. Where students have a choice in course offerings, the school district will try to allow students to take the course of their choice. Courses with limited space will be allocated to those who first apply for the course or need it for graduation.

It shall be the responsibility of the superintendent to develop the course offerings for each year for the grade levels. The superintendent shall make a recommendation to the board annually as to which courses shall be offered.

Date of Adoption/Revision:
September 2012
August 2015

Jen@iowaschool… Thu, 01/09/2020 - 21:15

509 - Registration Requirements and Course Load

Following are registration and course load requirements for students of Carroll Community High School:

Students may be given a proficiency and/or achievement test to determine eligibility for any class. A standard of proficiency may also be required for a student to attend a regular program of studies.

Course load – for all students enrolled in a regular high school program of studies:
1. All students must be registered for a minimum of thirty-five (35) class periods per week. Students programmed in a school approved 504 policy, Post-Secondary Enrollment Option Act provisions, At-Risk model, and/or Vocational Work Experience/Internship will be exempt from this minimum load. These students must take a minimum of two full time classes and a minimum of one semester per year of physical education in the Carroll High School curriculum to be eligible for participation in school activities.
2. No student may perform in any outside activities unless successfully passing all subjects. Eligibility is determined at the end of each semester. A student may participate in any activity during the school day without having to meet this standard; however, he/she would not be eligible to participate in any performance or activity other than during the school hours, designated as being from 8:00 a.m. until 4:00 p.m., Monday through Friday.
3. No student may participate in any activity if the student has an unexcused absence on the day of the event. The student must be present the last half of the day in order to be eligible to participate in any activity.
Student classification: A student will be classified by the year he/she is in school rather than by credits earned.

Date of Adoption/Revision:
July, 1979
August 12, 1985
September 15, 1986
August 1993
August, 1996
August 1998
June 1999
June 2002
July 2003
July 2006
July 2009
July 2010
September 2012
August 2015

January 2022

Jen@iowaschool… Thu, 01/09/2020 - 21:15

510 - Course Weight

A student who successfully completes a semester course, including band and mixed chorus will receive one credit. Music theory earns .5 credit and show choir earns no credit. A student who successfully completes a semester course in physical education will receive one credit. One physical education credit per school year is required for all students.

Date of Adoption/Revision:

August 11, 1980

August 12, 1985

August 8, 1988

August 1993

August 1996

June 1999

June 2002

July 2003

July 2006

July 2010

September 2012

August 2015

Jen@iowaschool… Thu, 01/09/2020 - 21:18

511 - Correspondence Credit

A maximum of four semester credits of approved correspondence credit will be accepted towards graduation. (This shall be interpreted to be a total of four semester credits throughout the student's high school career.)

Credits must be validated by an official transcript from the institution issuing the credit.

The issuing institution must be approved by the Department of Education or an equivalent state approved agency from the state in which the sponsoring institution is located.

Grades earned for correspondence credit will not be calculated as part of the student's cumulative grade point average.

Date of Adoption/Revision:

March 10, 1986

August 8, 1988

June 2002

July 2003

July 2006

July 2009

July 2010

September 2012

August 2015

Jen@iowaschool… Thu, 01/09/2020 - 21:19

512 - Resident Students

Children who are residents of the school district community will attend the school district without paying tuition.

The residence of a student means the place, abode, or dwelling of the student. Generally, the legal dwelling of minors is the same as their parents/guardians. However, a student may establish a dwelling with someone other than the parents/guardians and attend public school in the school district without paying tuition if the primary purpose for residing in the school District is not for the purpose of obtaining a free public education. Further, students who have reached the age of majority and who are still eligible to attend an Iowa secondary school may declare their residence independent of the residence of the parents/guardians.

Each case involving the bona fide residence of a student will be decided upon its individual merits by the superintendent.

Date of Adoption/Revision:
July 1979
August 1994
August 1997
August 2000
July 2003
July 2006
July 2010
September 2012
August 2015

Jen@iowaschool… Wed, 01/15/2020 - 16:01

513 - Non-Resident Students

STUDENT PERSONNEL

Series 500

Policy Title: Non-Resident Students Code No.: 513

Students who are eligible to attend an Iowa public school but who are not legal residents of the school district may be admitted into the school district at the discretion of the superintendent upon application and payment of tuition. The tuition rate is the current per-pupil cost of the school district as computed by the board secretary and as authorized by the Iowa Department of Education.

Resident students whose families move from the school district after the start of a semester and who wish to complete the semester in their former resident school district will be permitted to attend. Students who plan to open enroll to their former resident district for the next school year may do so without approval of the board.

Students in grades eleven or twelve who are no longer residents of the school district, but were residents in the preceding school year, may continue to attend school until they graduate without the payment of tuition. These students may be required to identify an adult, who resides in the school district, identified for purposes of administration.

Nonresident students who are eligible to attend an Iowa public school and who have evidence they will become legal residents of the school district prior to the third Friday in September may be allowed to attend without the payment of tuition.

Date of Adoption/Review/Revision:

July 1979

July 22, 1991

August 1994

August 1997

August 2000

July 2003

July 2006

July 2010

September 2012

August 2015

March 2023

June 2023

Jen@iowaschool… Wed, 01/15/2020 - 16:02

514 - International Students In Student Foreign Exchange Program

Qualified international students may be enrolled and attend school without charge for tuition if they are part of an approved Student Foreign Exchange Program. The principal/designee must give final approval before any such student can enroll.

Upon enrollment, the following items are provided at no cost to the student, natural parent/guardian or host parent/guardian: Class Dues and Student Activity Pass.

The student must pay for his/her own class ring, hot lunch, and cap and gown. Before being able to participate in athletics, the student must have on file an approved physical examination. The examination form provided by the IHSAA and IGHSAU must be used.

Programs or activities for which foreign exchange students are not eligible are: Driver Education and National Honor Society.

For those items not specifically mentioned above, a foreign exchange student has the same rights and responsibilities of all other students.

Date of Adoption/Revision:
July, 1979
July 22, 1991
August, 1994
August 1997
August 2000
July 2003
July 2005
July 2006
July 2010
September 2012
August 2015

Jen@iowaschool… Wed, 01/15/2020 - 16:03

515 - Homeless Children and Youth

The Carroll Community School District believes all students should have access to a free, appropriate public education. The district will ensure that homeless children and youth have equal access to the same free, appropriate public education as other children and youth.

The term “homeless children and youth” means individuals who lack a fixed, regular, and adequate nighttime residence. The term includes:

Children and youth who are:
- Sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason (sometimes referred to as “doubled up”);
- Living in motels, hotels, trailer parks, or camping grounds due to lack of alternative adequate accommodations;
- Living in emergency or transitional shelters; or
- Abandoned in hospitals.
- Children and youth who have a primary nighttime residence that is a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings;
- Children and youth who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and
- Migratory children who qualify as homeless because they are living in circumstances described above.

To help ensure that homeless children and youth have a full opportunity to enroll, attend, and succeed at school, the board shall:

Designate the Director of Business Affairs, 1026 North Adams Street, Carroll, Iowa, 51401 as the local homeless children and youth liaison;
Provide training opportunities for staff so staff may help identify and meet the needs of homeless children and youth;

Remove barriers, including those associated with fees, fines, and absences, to the identification, enrollment, retention, attendance and/or success in school for homeless children and youth;
Ensure collaboration and coordination with other service providers;
Ensure transportation is provided in accordance with legal requirements;
Provide school stability in school assignment according to the child’s best interests;
Ensure the privacy of student records, as provided by applicable law, including information about a homeless child or youth’s living situation;
Engage in the dispute resolution process for decisions relating to the educational placement of homeless children and youth as provided by applicable law; and
Prohibit the segregation of a homeless child or youth from other students enrolled in the district.

The superintendent may develop an administrative process or procedures to implement this policy.

Date of Adoption/Revision:
July 2005
July 2006
July 2010
September 2012
August 2015
June 2017

Jen@iowaschool… Wed, 01/15/2020 - 16:05

516 - Students of Legal Age

Students who have attained legal age may continue the education program without payment of tuition as long as they are eligible to attend an Iowa public school and are residents of the school district.

Parents/Guardians will be allowed to access and view the student's records without written permission from the student if the student is still a dependent for tax purposes. In most cases, with the discretion of the principal/designee or the superintendent, the student will be able to make decisions and sign documents rather than requiring parental/guardian permission or signature.

Date of Adoption/Revision:

July 2003

July 2006

July 2010

September 2012

August 2015

Jen@iowaschool… Wed, 01/15/2020 - 16:06

517 - Student Release During School Hours

Students will be allowed to leave the school district facilities during school hours only with prior authorization from their parents/guardians, unless the parent/guardian appears personally at the student's attendance center to arrange for the release of the student during school hours or with the permission of the principal/designee.

Approved reasons for release of a student during the school day will include, but not be limited to, illness, family emergencies, medical appointments, religious instruction, college visits (with three days prior approval), funerals, classes outside the student's attendance center, employment for which the student has been issued a work permit, and other reasons determined appropriate by the principal/designee.

Date of Adoption/Revision:

July 2003

July 2006

July 2010

September 2012

August 2015

Jen@iowaschool… Wed, 01/15/2020 - 16:07

518 - Open Enrollment Transfers - Procedures as a Receiving District

STUDENT PERSONNEL

Series 500

Policy Title: Open Enrollment Transfers - Procedures as a Receiving District Code No. 518

The school district will participate in open enrollment as a receiving district. As a receiving district, the board will allow nonresident students who meet the legal requirements to open enroll into the school district. The board will have complete discretion to determine the attendance center of the students attending the school district under open enrollment.

The superintendent will approve all timely filed applications by June 1; incoming kindergarten applications; good cause application; or continuation of an educational program application filed by September 1.

The superintendent will notify the sending school district and parents within five days of the school district’s action to approve or deny the open enrollment request.

Open enrollment requests into the school district will not be approved if insufficient classroom space exists. Open enrollment requests into the school district will also not be approved for students who have been suspended or expelled by the administration or the board of the school district the student is or was attending until the student has been reinstated into the school district from which the student was suspended or expelled. Once the student is reinstated, the student's open enrollment request will be considered in the same manner as other open enrollment requests provided the required timelines are met. The district reserves the right to deny continued open enrollment to any student.

Open enrollment requests into the school district that, if denied, would result in students from the same nuclear family being enrolled in different school districts, will be given highest priority.

The board, in its discretion, may waive the insufficient classroom space reason for denial for students of the same nuclear family to prevent the division of a nuclear family between two school districts. Other open enrollment requests into the school district are considered in the order received by the school district with the first open enrollment request given a higher priority than the second open enrollment request and so forth.

Students in grades nine through twelve open enrolling into the school district will be eligible for participation in interscholastic athletics at the varsity level only in accordance with applicable laws.

Parents of students whose open enrollment requests are approved by the superintendent are responsible for providing transportation to and from the receiving school district without reimbursement. The board will not approve transportation into the sending district.

A receiving district may send school vehicles into the sending district's boundaries to transport students to and from school in the receiving district if the total enrollment of the student's resident district is less than two thousand students; the student's resident district is contiguous to the receiving district; and the student's resident district has sent school vehicles into the receiving district pursuant to Iowa Code 282.18(8)(b)(1).

An open enrollment request into the school district from parents of a special education student is reviewed on a case-by-case basis. The determining factors for approval of such an open enrollment request will be whether the special education program available in the school district is appropriate for the student's needs and whether the enrollment of the special education student will cause the class size to exceed the maximum allowed. The area education agency director of special education serving the school district will determine whether the program is appropriate. The special education student will remain in the sending district until the final determination is made. For children requiring special education, the receiving district will complete and provide to the resident district the documentation needed to seek Medicaid reimbursement for eligible services.

The policies of the school district will apply to students attending the school district under open enrollment.

It is the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.

Date of Adoption/Review/Revision:

July 2005

July 2006

July 2009

July 2010

September 2012

August 2015

September 2021

April 2023

August 2024

Jen@iowaschool… Wed, 01/15/2020 - 16:07

519 - Open Enrollment Transfers - Procedures as a Sending District

STUDENT PERSONNEL

Series 500

Policy Title: Open Enrollment Transfers - Procedures as a Sending District Code No. 519

The school district will participate in open enrollment as a sending district. As a sending district, the board will allow resident students who meet the requirements to open enroll to another public school district.

Parents requesting open enrollment out of the school district for their student will notify the sending and receiving school district no later than March 1 in the school year preceding the first year desired for open enrollment. The notice is made on forms provided by the Department of Education. The forms are available at the central administration office.

Parents of children who will begin kindergarten in the school district are exempt from the open enrollment March 1 deadline. Parents of children who will begin kindergarten and prekindergarten children enrolled in special education programs and included in the district's basic enrollment will file in the same manner set forth above by September 1. Parents who have good cause as defined by law for failing to meet the March 1 deadline may make an open enrollment request by September 1 unless another deadline applies.

The receiving district will approve or deny open enrollment requests according to the timelines established by law. The parents may withdraw the open enrollment request prior to the start of the school year. The receiving district’s superintendent will notify the parents and sending school district by mail within five days of the school district’s action to approve or deny the open enrollment request.

Subject to applicable laws, the board may approve a student's request to allow the receiving district to enter the school district for the purposes of transportation.

An open enrollment request out of the school district from parents of a special education student is reviewed on a case-by-case basis. The determining factor for approval of such an open enrollment request will be whether the special education program available in the receiving school district is appropriate for the student's needs. The area education agency director of special education serving the receiving district will determine whether the program is appropriate. The special education student will remain in the school district until the final determination is made.

It is the responsibility of the superintendent to maintain open enrollment request applications and notice forms. It will also be the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.

Date of Adoption/Review/Revision:

July 2005

July 2006

July 2010

September 2012

August 2015

September 2021

April 2023

August 2024

Jen@iowaschool… Wed, 01/15/2020 - 16:10

520 - Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence

STUDENT PERSONNEL

Series 500

Policy Title: Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence

Code No.: 520

Discipline Policy

Discipline is designed to promote behavior that will enable students to learn and successfully participate in their educational and social environments. The district discipline policy for students who make a threat of violence or commit an act of violence is developed to help students understand their obligations to others in the school setting, secure the safety of all students, staff and the community, and to correct student behavior if a violation occurs (2023 Iowa Acts, chapter 96 (House File 604), sec. 7, new section 279.79, subsection 1).

Students will conduct themselves in a manner fitting their age, grade level, and maturity, and with respect and consideration for the rights of others while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district. Consequences for the misconduct will be fair and tailored to the age, grade level and maturity of the student.

Discipline and other responses to threats or incidents of violence by a student with a disability, including removal from a class, placement in a therapeutic classroom, suspensions, and expulsions, will comply with the provisions of applicable federal and state laws including, but not limited to, the IDEA, Section 504 of the Rehabilitation Act, and the Americans with Disabilities Act (2023 Iowa Acts, chapter 96 (House File 604), sec. 7, new section 279.79, subsection 3).

District Response to a Threat or Incident of Violence by a Student

Reporting a Threat of Violence or Incidence of Violence

In the case of any threat of violence or incident of violence that results in injury, property damage or assault by a student, the teacher will report to the school principal or lead administrator within 24 hours of the incident. The principal or lead administrator will notify the parent or guardian of the student(s) who threatened or perpetrated an act of violence and the student(s) who the threatened or perpetrated act of violence was made against within 24 hours after receipt of the teacher’s report and complete an investigation of the incident as soon as possible. The classroom teacher may also notify the parent or guardian of the student who made the threat or caused the incident, and the parent or guardian of the student against whom the threat or incident was directed (2023 Iowa Acts, chapter 96 (House File 604), sec. 4).

An investigation will be initiated by the principal or lead administrator upon learning of an incident of violence or threat of violence through any credible means. If the principal or lead administrator finds that an incident of violence or threat of violence did occur, the administrator will determine the level of threat or incident by considering all aspects of the situation, including the student's

intent and knowledge of the impact of their actions, their developmental level and context of the incident. The resolution will focus on identifying the cause behind the behavior and appropriate corrective action (2023 Iowa Acts, chapter 96 (House File 604), sec. 7, new section 279.79, subsections 1 and 4).

A student who makes a threat of violence, causes an incident of violence that results in injury or property damage, or who commits an assault, will be subject to escalating levels of discipline for each occurrence. When appropriate, referrals will be made to local law enforcement. The district retains the authority to assign the level of disciplinary measures appropriate to the severity of the threat of violence or incident of violence (2023 Iowa Acts, chapter 96 (House File 604), sec. 7, new section 279.79, subsection 5).

Threat of Violence

Threat of violence means a written, verbal, electronic or behavioral message that either explicitly or implicitly expresses an intention to inflict emotional or physical injury, property damage, or assault.

Incident of Violence

Incident of violence means the intentional use of physical force or power against oneself, another person, a group or community or property resulting in injury, property damage or assault.

Injury

Injury means “physical pain, illness or any impairment of physical condition.” State v. McKee, 312 N.W.2d 907, 913 (Iowa 1981).

Property Damage

Property damage means any destruction, damage, impairment or alteration of property to which the individual does not have a right to take such an action. Property means real property, which includes any real estate, building, or fixture attached to a building or structure, and personal property, which includes intangible property (Iowa Code section 4.1(21)).

Assault

Assault means when, without justification, a student does any of the following:

an act which is intended to cause pain or injury to, or which is intended to result in physical contact which will be insulting or offensive to another, coupled with the apparent ability to execute the act; or any act which is intended to place another in fear of immediate physical contact which will be painful, injurious, insulting or offensive, coupled with the apparent ability to execute the act; or intentionally points any firearm toward another or displays in a threatening manner any dangerous weapon toward another.

The act is not an assault when the person doing any of the above and the other person are voluntary participants in a sport, social or other activity, not in itself criminal, when the act is a reasonably foreseeable incident of such sport or activity, and does not create an unreasonable risk of serious injury or breach of the peace (Following Iowa Code section 708.1).

Escalating Responses by Grade Band

Grades PK-2

Level Escalating Response

Level 1

Requires parent or guardian notification.
Requires individualized educational program (IEP) meeting, if the student has an IEP.
Responses may include any of the following:
1. 1. Parent or guardian conference that includes the student, when appropriate;
  2. When appropriate and with written parent consent, counseling, and/or mental health counseling subject to available resources of the district;
  3. Behavior intervention student agreement coupled with another response(s);
  4. Restitution or opportunities to repair relationships coupled with another response(s);
  5. Detention; and/or;
  6. Temporary removal from class.

Unless the first offense is unusually serious, the administrator will avoid permanent removal from a class.

Level 2

Requires parent or guardian notification.
Review of response to prior offense, if applicable, to inform increased level of response.
Requires individualized educational program (IEP) meeting, if the student has an IEP.
Responses to the incident may include any of the following:
1. 1. Parent or guardian conference that includes the student, when appropriate;
  2. When appropriate, with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
  3. Behavior intervention student agreement coupled with another response(s);
  4. Restitution or opportunities to repair relationships coupled with another response(s);
  5. Detention;
  6. Temporary or permanent removal from extracurricular activities;
  7. Temporary or permanent removal from class;
  8. In-school suspension;
  9. Suspension of transportation privileges, if misconduct occurred in a school vehicle; and/or
  10. Placement in an alternative learning environment, including a therapeutic classroom, when appropriate.

Level 3

Requires parent or guardian notification.
Review of response to prior offense, if applicable, to inform increased level of response.
Requires individualized educational program (IEP) meeting, if the student has an IEP.
Responses to the incident may include any of the following:
1. 1. Parent or guardian conference that includes the student, when appropriate;
  2. When appropriate, with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
  3. Behavior intervention student agreement coupled with another response(s);
  4. Restitution or opportunities to repair relationships coupled with another response(s);
  5. Detention;
  6. Temporary or permanent removal from extracurricular activities;
  7. Temporary or permanent removal from class;
  8. In-school suspension;
  9. Out-of-school suspension:
  10. Suspension of transportation privileges, if misconduct occurred in a school vehicle;
  11. Placement in an alternative learning environment, including a therapeutic classroom, when appropriate; and/or
  12. Recommendation for expulsion.

Grades 3-5

Level Escalating Response

Level 1

Requires parent or guardian notification.
Requires individualized educational program (IEP) meeting, if the student has an IEP.
Responses may include any of the following:
1. 1. Parent or guardian conference that includes the student, when appropriate;
  2. When appropriate and with written parent consent, counseling, and/or mental health counseling subject to available resources of the district;
  3. Behavior intervention student agreement coupled with another response(s);
  4. Restitution or opportunities to repair relationships coupled with another response(s);
  5. Detention; and/or;
  6. Temporary removal from class.

Unless the first offense is unusually serious, the administrator will avoid permanent removal from a class.

Level 2

Requires parent or guardian notification.
Review of response to prior offense, if applicable, to inform increased level of response.
Requires individualized educational program (IEP) meeting, if the student has an IEP.
Responses to an incident may include but are not limited to the following:
1. 1. Parent or guardian conference that includes the student, when appropriate;
  2. When appropriate, with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
  3. Behavior intervention student agreement coupled with another response(s);
  4. Restitution or opportunities to repair relationships coupled with another response(s);
  5. Detention;
  6. Temporary or permanent removal from extracurricular activities;
  7. Temporary or permanent removal from class;
  8. In-school suspension;

1. 1. Suspension of transportation privileges, if misconduct occurred in a school vehicle; and/or
  2. Placement in an alternative learning environment, including a therapeutic classroom, when appropriate.

Level 3

Requires parent or guardian notification.
Review of response to prior offense, if applicable, to inform increased level of response.
Requires individualized educational program (IEP) meeting, if the student has an IEP.
Responses to the incident may include the following:
1. 1. Parent or guardian conference that includes the student, when appropriate;
  2. When appropriate, with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
  3. Behavior intervention student agreement coupled with another response(s);
  4. Restitution or opportunities to repair relationships coupled with another response(s);
  5. Detention;
  6. Temporary or permanent removal from extracurricular activities;
  7. Temporary or permanent removal from class;
  8. In-school suspension;
  9. Out-of-school suspension:
  10. Suspension of transportation privileges, if misconduct occurred in a school vehicle; and/or
  11. Placement in an alternative learning environment, including a therapeutic classroom, when appropriate; and/or
  12. Recommendation for expulsion.

Grades 6-8

Level Escalating Response

Level 1

Requires parent or guardian notification.
Requires individualized educational program (IEP) meeting, if the student has an IEP.
Responses to an incident may include any of the following:
1. 1. Parent or guardian conference that may include the student, when appropriate;
  2. When appropriate and with written parent consent, counseling, and/or mental health counseling subject to available resources of the district;
  3. Behavior intervention student agreement coupled with another response(s);
  4. Restitution or opportunities to repair relationships coupled with another response(s);
  5. Detention; and/or;
  6. Temporary removal from class.

Level 2

Requires parent or guardian notification.
Review of response to prior offense, if applicable, to inform increased level of response.
Requires individualized educational program (IEP) meeting, if the student has an IEP.
Responses to the incident may include any of the following:
1. 1. Parent or guardian conference that includes the student, when appropriate;
  2. When appropriate and with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
  3. Behavior intervention student agreement coupled with another response(s);
  4. Restitution or opportunities to repair relationships coupled with another response(s);
  5. Detention;
  6. Temporary or permanent removal from extracurricular activities;
  7. Temporary or permanent removal from class;
  8. In-school suspension;
  9. Out-of-school suspension;
  10. Suspension of transportation privileges, if misconduct occurred in a school vehicle; and/or
  11. Placement in an alternative learning environment, including a therapeutic classroom, when appropriate.

Level 3

Requires parent or guardian notification.
Review of response to prior offense, if applicable, to inform increased level of response.
Requires individualized educational program (IEP) meeting, if the student has an IEP.
Responses to an incident may include the following:
1. 1. Parent or guardian conference that may include the student, when appropriate;
  2. When appropriate, with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
  3. Behavior intervention student agreement coupled with another response(s);
  4. Restitution or opportunities to repair relationships coupled with another response(s);
  5. Detention;
  6. Temporary or permanent removal from extracurricular activities;
  7. Temporary or permanent removal from class;
  8. In-school suspension;
  9. Out-of-school suspension:
  10. Suspension of transportation privileges, if misconduct occurred in a school vehicle;
  11. Placement in an alternative learning environment, including a therapeutic classroom, when appropriate; and/or
  12. Recommendation for expulsion.

Grades 9-12

Level Escalating Response

Level 1

Requires parent or guardian notification.
Requires individualized educational program (IEP) meeting, if the student has an IEP.
Responses to an incident may include, but are not limited to any of the following:
1. 1. Parent or guardian conference that includes the student, when appropriate;
  2. When appropriate and with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
  3. Behavior intervention student agreement coupled with another response(s);
  4. Restitution or opportunities to repair relationships coupled with another response(s);
  5. Detention;
  6. Temporary removal from extra curricular activities;
  7. Temporary removal from class;
  8. In school suspension; and/or
  9. Suspension of transportation, if misconduct occurred in a school vehicle

Level 2

Requires parent or guardian notification.
Review of response to prior offense, if applicable, to inform increased level of response.
Requires individualized educational program (IEP) meeting, if the student has an IEP.
Responses to the incident may include any of the following:
1. 1. Parent or guardian conference that includes the student, when appropriate;
  2. When appropriate, with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
  3. Behavior intervention student agreement coupled with another response(s);
  4. Restitution or opportunities to repair relationships coupled with another response(s);
  5. Detention;
  6. Temporary or permanent removal from extracurricular activities;
  7. Temporary or permanent removal from class;
  8. In-school suspension;
  9. Out-of-school suspension;
  10. Suspension of transportation privileges, if misconduct occurred in a school vehicle; and/or
  11. Placement in an alternative learning environment, including a therapeutic classroom, when appropriate.

Level 3

Requires parent or guardian notification.
Review of response to prior offense, if applicable, to inform increased level of response.
Requires individualized educational program (IEP) meeting, if the student has an IEP.
Responses to the incident may include any of the following:
1. 1. Parent or guardian conference that includes the student, when appropriate;
  2. When appropriate, with written parent/guardian consent, counseling, and/or mental health counseling subject to available resources of the district;
  3. Behavior intervention student agreement coupled with another response(s);
  4. Restitution or opportunities to repair relationships coupled with another response(s);
  5. Detention;
  6. Temporary or permanent removal from extracurricular activities;
  7. Temporary or permanent removal from class;
  8. In-school suspension;
  9. Out-of-school suspension:
  10. Suspension of transportation privileges, if misconduct occurred in a school vehicle;
  11. Placement in an alternative learning environment, including a therapeutic classroom, when appropriate; and/or
  12. Recommendation for expulsion.

Definitions (consistent with the Department’s Data Dictionary 2022-23)

Detention means the student's presence is required during non-school hours for disciplinary purposes. The student can be required to appear prior to the beginning of the school day, after school has been dismissed for the day or on a non-school day. Whether a student will serve detention, and the length of the detention, is within the discretion of the licensed employee or the building principal disciplining the student.

Expulsion means an action by the board to remove a student from the school environment, which includes, but is not limited to, classes and activities, for a period of time set by the board.

In-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision. An in-school suspension will not exceed ten consecutive school days.

Out-of-school suspension means the student is removed from the school environment, which includes school classes and activities. An out-of-school suspension will not exceed ten consecutive school days unless due process is provided as required by federal and state law. A restriction from school activities means a student will attend school and classes and practice but will not participate in school activities.

Placement in an alternate learning environment means placement of a student in an environment established apart from the regular educational program that includes rules, staff and resources designed to accommodate student needs and to provide a comprehensive education consistent with the student learning goals and content standards established by the school district.

Removal from the classroom means a student is sent to the building principal's office. It is within the discretion of the person in charge of the classroom to remove the student.

Date of Adoption/Review/Revision:

November 2023

Jen@iowaschool… Wed, 01/15/2020 - 16:11

521 - Student Expression and Student Publications

STUDENT PERSONNEL

Series 500

Policy Title: Student Expression and Student Publications

Code No. 521

Student Expression Defined: Student Expression is speech, action or other forms of expression, which convey a student’s beliefs, views or opinions.

Official school publications defined:

An "official school publication" is material produced by students in the journalism, newspaper, yearbook or writing classes and distributed to students either free or for a fee.

Limitations to school expression:
1. No student will express, publish or distribute in an official school publication material which is:
  1. Obscene;
  2. Libelous;
  3. slanderous; or
  4. encourages students to:
    1. commit unlawful acts;
    2. violate lawful school regulations;
    3. cause the material and substantial disruption of the orderly and efficient operation of the school or school activity;
    4. disrupt or interfere with the education program;
    5. interrupt the maintenance of a disciplined atmosphere; or
    6. infringe on the rights of others.
2. Official school publications are produced under the supervision of a faculty advisor.

Responsibilities of students for official school publications:
1. Students writing or editing official school publications will assign and edit the news, editorial, and feature contents of the official school publications subject to the limitations of the student publications code and the law.
2. Students will strive to achieve professional standards of accuracy, fairness, objectivity, and thoroughness in each and every aspect of official school publications.
3. Students will strive to achieve professional standards of grammar, usage, punctuation, and spelling for clarity and accuracy of official school publications.
Responsibilities of faculty advisors for official school publications

Faculty advisors will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech. Official school publications are produced under the supervision of a faculty advisor. Faculty advisors to students producing official school publications shall supervise the production of the student staff in order to maintain professional standards of English journalism. District employees acting within the scope of their professional ethics will not suffer adverse employment action or retaliated against for acting to protect a student for engaging in authorized student expression or for refusing to infringe on protected student expression.

E. District employee rights
Any District employee or official, acting within the scope of that person’s professional ethics, if any, shall not be dismissed, suspended, disciplined, reassigned, transferred, subject to termination or nonrenewal of a teaching contract or extracurricular contract, or otherwise retaliated against for acting to protect a student for engaging in expression protected by law, or refusing to infringe upon student expression that is protected by law.

F. Liability.

Student expression in an official school publication will not be deemed to be an expression of the school district. The school district, the board, and the employees or officials are not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student expression. The liability, if any, is only to the extent of interference or alteration of the speech or expression.

G. Appeal procedure.

1. Students who believe they have been unreasonably restricted in their exercise of expression in an official student publication will seek review of the decision through the student grievance procedure, under board policy 525.
2. Persons who believe they have been aggrieved by a student-produced official student publication will file their complaint through the citizen grievance procedure, under board policy 241.

H. Time, place and manner of restrictions on official school publications.

Student expression may be conveyed and official student publications may be distributed in a reasonable manner on or off school premises.
Student expression and distribution of official school publications in a reasonable manner will not encourage students to:
1. commit unlawful acts;
2. violate school rules;
3. cause the material and substantial disruption of the orderly and efficient operation of the school district or school activity;
4. disrupt or interfere with the education program;
5. interrupt the maintenance of a disciplined atmosphere; or
6. infringe on the rights of others.

Date of Adoption/Review/Revision:

October 2021

April 2023

November 2023

mkohorst@carro… Tue, 10/26/2021 - 09:28

522 - Student Disclosure of Identity

STUDENT PERSONNEL

Series 500

Policy Title: Student Disclosure of Identity

Code No.: 522

It is the goal of the district to provide a safe and supportive educational environment in which all students may learn. As part of creating that safe educational environment, no employee of the district will provide false or misleading information to the parent/guardian of a student regarding that student’s gender identity or intention to transition to a gender that is different from their birth certificate or certificate issued upon adoption.

If a student makes a request to a licensed employee to accommodate a gender identity, name, or pronoun that is different than what was assigned to the student in the student’s registration forms or records, the licensed employee is required by Iowa law to report the request to an administrator. The school administrator receiving the report is required by Iowa law to report the request to the student’s parent/guardian. This requirement also applies to all nicknames.

To maintain compliance with Iowa law and also provide efficiency in the reporting requirements listed above, the Superintendent will provide the opportunity for parents and guardians to list in the student’s registration paperwork any and all nicknames used for students.

Date of Adoption/Revision:

August 2023

Jen@iowaschool… Wed, 01/15/2020 - 16:12

522E1 - Report of Student Disclosure of Identity

EDUCATIONAL PROGRAM

Series 600

Policy Title: Report of Student Disclosure of Identity

Code No. 522E1

Dear Parent/Guardian _________________________________,

This letter is to inform you that your student (student's name listed on registration)

________________________________

has made a request of a licensed employee to (check all that apply):

______ make an accommodation that is intended to affirm the student's gender identity as follows:

_____________________________________________________________________________

_______ use a name, pronoun or gender identity that is different from the name, pronoun and/or gender identity listed on the student's school registration forms. The name, pronoun, or gender identity requested is _____________________________________________________________________________

If you would like to amend the student's registration paperwork to permit the student's requested accommodation and/or include the use of the above-referenced name/pronoun/gender identity, please complete the attached form and return it to the district administration office.

Sincerely,

____________________________________________________________

Administrator

________________________

Date

Date of Adoption/Review/Revision:

August 2023

mkohorst@carro… Thu, 08/31/2023 - 15:56

522E2 - Request to Update Student Identity

EDUCATIONAL PROGRAM

Series 600

Policy Title: Request to Update Student Identity

Code No. 522E2

_________________________________ ____________________

(Student's current name on registration) (Student's ID)

Please update my student's names, pronouns, and/or gender identities on my student's registration paperwork to include all of the following:

__________________________________________________________________________

(Names)

__________________________________________________________________________

(Pronouns)

__________________________________________________________________________

(Gender identities)

____________________________________________________________

Parent/Guardian

________________________

Date

Date of Adoption/Review/Revision:

August 2023

mkohorst@carro… Thu, 08/31/2023 - 15:57

523 - Student Appearance

The board believes inappropriate student appearance causes material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees and visitors.

Students are expected to adhere to standards of cleanliness and dress that are compatible with the requirements of a good learning environment. The standards will be those generally acceptable to the community as appropriate in a school setting.

The board expects students to come to school looking clean and neat, dressed in a manner which is accepted as being in good taste, and consistent with an attitude and atmosphere that is conducive to study and learning. Extreme hairstyle and dress that is unduly immodest, distracting or inappropriate for a school environment will not be allowed. Clothing or other apparel promoting or referring to products illegal for use by minors, (i.e. alcohol, tobacco, drugs) and/or clothing displaying obscene material or profanity, or referring to inappropriate or prohibited conduct are not allowed. Low riding pants, short shorts, and low cut tops are not acceptable. Bare midriffs will not be acceptable for boys or girls. Clothes with holes or tears in inappropriate places are not acceptable. Hats or any head coverings may not be worn in the building during school time. Any accessories deemed unsafe (such as chains or jewelry/accessories with spikes) will not be allowed.

While the primary responsibility for appearance lies with the students and their parents/guardians, appearance disruptive to the educational program will not be tolerated. When, in the judgment of a principal/designee, a student's appearance or mode of dress disrupts the educational process or constitutes a threat to health or safety, the student may be required to make modifications.

Date of Adoption/Revision:
July 2003
July 2006
July 2010
September 2012
August 2015

Jen@iowaschool… Wed, 01/15/2020 - 16:13

524 - Artificial Intelligence in the Educational Environment

Policy Title: Artificial Intelligence in the Educational Environment

Code No.: 524

The district believes that to adequately prepare modern learners for the future, advances in technology should first be explored within the education environment. At its most simple, generative artificial intelligence (AI) is automation based on association. AI tools analyze large amounts of information and detect patterns using that information to draw a conclusion. The AI tools then improve the conclusions drawn based upon additional data reviewed, patterns found, and prior conclusions drawn. Generative AI for the education environment has the potential to automate classroom organizational tasks, enhance individualized student learning, teaching, assessment of student learning, and even enhance research and professional development for educators.

However, generative AI tools can be vulnerable to inaccuracy in some significant ways. AI tools can: have bias in how the tools detect patterns; detect patterns/draw conclusions based on inaccurate data; and may not be fully accessible to students to differing abilities. It is valuable for students to understand the potential uses and limitations of this imperfect technology in an educational environment where AI tools have been carefully selected and are monitored and reviewed within appropriate guidelines. For this reason, human oversight and decision making must lead the selection, use, and review of AI tools in the education environment.

Only humans can verify the accuracy of AI tools and apply proper context to any information generated from them. AI tools will never be the sole determining factor used to make decisions related to student learning, assessment, academic integrity, and behavior. All decisions must be made by appropriate licensed staff and based upon a holistic analysis of available evidence.

Privacy must be protected when using generative AI tools. AI draws conclusions based on analysis of data. No personally identifiable information about other students or staff will be shared with AI tools, without prior written consent from the parent or guardian of the student, or from the student/staff if applicable. Permission must be granted prior to students using open-source AI tools that may share information outside the tool itself, and with any entities outside the control of the privacy terms and conditions of the AI tool.

Use of AI tools by students and staff will be at all times appropriate to the educational environment and subject to all applicable laws, regulations and policies. This includes but is not limited to the Family Education Rights and Privacy Act, Children’s Internet Protection Act, and the Children’s Online Privacy Protection Rule; as well as district policies on student conduct, copyright protections, student records, personnel records, bullying and harassment, and staff/student expression.

The Superintendent, working in collaboration with relevant staff, will develop regulations necessary to carry out the intent of this policy.

Date of Adoption/Review/Revision:

June 2024

Jen@iowaschool… Wed, 01/15/2020 - 16:33

524R1 Artificial Intelligence in the Educational Environment - Regulation

STUDENT PERSONNEL

Series 500

Policy Title: Artificial Intelligence in the Educational Environment- Regulation

Code No.: 524R1

Selection of AI tools

AI tools will be vetted by relevant stakeholders including, but not limited to the district’s IT staff and, when related to student learning or assessment, by the Director of Teaching and Learning. Decisions to use AI tools should be focused on:

Protection of students: Any AI tools used in the district must comply with the requirements to safeguard students from accessing material that is obscene, child pornography and harmful to minors.
Privacy: Personally identifiable information of students will not be shared without necessary written consents. Further, any AI tools utilized must meet the requirements of the School Official exemption listed in FERPA, and described in policy 559R1.
Accessibility: Is the tool available to students of all abilities? If not, what comparable alternatives will be offered to ensure an equitable learning environment for all students?
Accuracy: To the extent reasonable, the AI tool should be both reliable and unbiased in its pattern recognition, and data used by the tool should be verified for accuracy.
Transparent and Interruptible: Student use of AI tools must be able to be monitored by licensed staff to safeguard the appropriateness of the learning experience for the student and monitor for accuracy of the AI tool.

Academic Integrity
Use of AI in research and graded work by students must include proper source citations. Copyright protections must be strictly adhered to. Students who fail to comply with these requirements may face discipline as stated in relevant district policies.

Appropriate Use
Prior to using AI tools, classroom teachers will clearly state how AI tools may be used to engage in and complete educational tasks and assignments. Classroom teachers will establish appropriate parameters for AI tool usage and will monitor student use of AI tools as appropriate.

Prohibited Uses
Students will not use AI tools to access or create information that is discriminatory, constitutes bullying or harassment, shares confidential or personally identifiable information of others, or access/create material that is harmful to minors, obscene, or child pornography. Any violation of this regulation will be treated as a violation of relevant district policies and may be subject to loss of access to the AI tool, and further discipline.

Date of Adoption/Review/Revision:

August 2024

mkohorst@carro… Thu, 08/29/2024 - 12:34

525 - Student Complaints and Grievances

Student complaints and grievances regarding board policy or administrative regulations and other matters should be addressed to the student's teacher or another licensed employee, other than the administration, for resolution of the complaint. It is the goal of the board to resolve student complaints at the lowest organizational level.

If the complaint cannot be resolved by a licensed employee, the student may discuss the matter with the principal/designee within three days of the employee's decision. If the matter cannot be resolved by the principal/designee, the student may discuss it with the superintendent within five days after speaking with the principal/designee.

If the matter is not satisfactorily resolved by the superintendent, the student may ask to have the matter placed on the board agenda of a regularly scheduled board meeting in compliance with board policy.

This section does not apply to complaints and grievances regarding sex discrimination. Formal complaints and informal reports of conduct constituting sex discrimination, including sexual harassment, should be referred to the Title IX Coordinator and will be governed by the provisions of the Title IX Grievance Procedures regulations.

Date of Adoption/Revision:

July 2003

July 2006

July 2010

September 2012

August 2015

September 2020

January 2022

Jen@iowaschool… Wed, 01/15/2020 - 16:14

526 - Student Lockers

Student lockers are the property of the district. Students shall use the lockers assigned to them by the district for storing their school materials and personal belongings necessary for attendance at school. The fact that the district furnishes lockers to students or allows students to use a separate lock on their lockers, does not give rise to an expectation of privacy on the student’s part with respect to their lockers. It shall be the responsibility of students to keep their assigned lockers clean and undamaged.

To ensure students are properly maintaining their assigned lockers, the principal/designee of the building may periodically inspect all or a random selection of lockers. Either students or another individual will be present during the inspection of lockers. Student lockers may also be searched at any time and without advance notice, in compliance with board policy regulating search and seizure. A locker inspection may be accomplished by using such methods including, but not limited to, a visual search of lockers by school officials or the use by school officials or others retained at their discretion, of a drug sniffing animal.

Date of Adoption/Revision:
August 2000
July 2003
July 2006
July 2010
September 2012
August 2015

Jen@iowaschool… Wed, 01/15/2020 - 16:15

527 - Weapons

STUDENT PERSONNEL

Series 500

Policy Title: Weapons

Code No. 527

The board believes weapons, other dangerous objects and look-a-likes in school district facilities cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees and visitors on the school district premises or property within the jurisdiction of the school district.

School district facilities are not an appropriate place for weapons, dangerous objects, and look-a- likes. Weapons, and other dangerous objects, and look-a-likes, will be taken from students and others who bring them onto the school district property or onto property within the jurisdiction of the school district or from students who are within the control of the school district.

Parents of students found to possess weapons, dangerous objects, or look-a-likes on school property are notified of the incident. Possession or confiscation of weapons, dangerous objects, or look-a-likes will be reported to law enforcement officials, and students shall be subject to disciplinary action including suspension or expulsion.

Students bringing firearms to school or knowingly possessing firearms at school will be expelled for not less than one year. The superintendent has the authority to recommend this expulsion requirement be modified for students on a case-by-case basis. For purposes of this portion of this policy, the term "firearm" includes, but is not limited to, any weapon which is designed to expel a projectile by the action of an explosive, the frame or receiver of any such weapon, a muffler or silencer for such a weapon, or any explosive, incendiary or poison gas, or otherwise defined by applicable law.

Weapons, under the control of law enforcement officials or other individuals specifically authorized by the board are exempt from this policy. Students and individuals approved in writing by the Superintendent who are actively engaging in a school district approved firearms safety course, hunter education course or shooting sports activity are exempt from this policy. The superintendent will develop an administrative process or procedures to implement this policy and communicate with law enforcement relevant exemptions to this policy as appropriate.

Date of Adoption/Review/Revision:

August 1997

August 2000

July 2003

July 2006

July 2010

September 2012

August 2013

August 2015

June 2017

April 2023

August 2024

Jen@iowaschool… Wed, 01/15/2020 - 16:16

528 - Smoking - Drinking - Drugs

The board prohibits the distribution, dispensing, manufacture, possession, use, or being under the influence of beer, wine, alcohol, tobacco, other controlled substances, or "look alike" substances that appear to be tobacco, including vapor devices, beer, wine, alcohol or controlled substances by students while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered buses; while attending or engaged in school activities; and while away from school grounds if the misconduct will directly affect the good order, efficient management and welfare of the school district.

The board believes such illegal, unauthorized or contraband materials generally cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees, or visitors.

Violation of this policy by students will result in disciplinary action including suspension or expulsion. Use, purchase or being in possession of cigarettes, tobacco or tobacco products for those under the age of eighteen, may be reported to the local law enforcement authorities.

Possession, use or being under the influence of beer, wine, alcohol and/or of a controlled substance may also be reported to the local law enforcement authorities.

Students who violate the terms of this policy may be required to satisfactorily complete a substance abuse assistance or rehabilitation program approved by the school board. If such student fails to satisfactorily complete such a program, the student may be subject to discipline including suspension or expulsion.

The board believes the substance abuse prevention program shall include:

Age-appropriate, developmentally-based drug and alcohol curriculum for students in grades pre-kindergarten through twelve, which address the legal, social, and health consequences of tobacco, drug and alcohol use and which provide information about effective techniques for resisting peer pressure to use tobacco, drugs or alcohol;
A statement to students that the use of illicit drugs and the unlawful possession and use of alcohol is wrong and harmful;
Standards of conduct for students that clearly prohibit, at a minimum, the unlawful possession, use, being under the influence of or distribution of illicit drugs and alcohol by students on school premises or as part of any of its activities;
A clear statement that disciplinary sanctions, up to and including suspension or expulsion and referral for prosecution, will be imposed on students who violate the policy and a description of those sanctions;

A statement that students may be required to successfully complete an appropriate rehabilitation program;
Information about drug and alcohol counseling and rehabilitation and re-entry programs available to students;
A requirement that parents/guardians and students be given a copy of the standards of conduct and the statement of disciplinary sanctions required; and
Notification to parents/guardians and students that compliance with the standards of conduct is mandatory.

Date of Adoption/Revision:
February 9, 1981
August 1994
August 1997
August 2000
July 2003
July 2006
July 2010
September 2012
August 2015

Jen@iowaschool… Wed, 01/15/2020 - 16:17

528R1 - Smoking, Drinking, Drugs

Procedures Relating to Student Referral to New Opportunities or enrollment in 3rd Millennium Classrooms (online courses):

The following steps indicate the appropriate method to be utilized in making a student referral to New Opportunities, Carroll County office. If on a first offense AND when a student self-reports, he/she can enroll in 3rd Millennium Classrooms (online courses) as per approved school policy relating to alcohol/drug usage by students under school supervision. Said referral can best be completed by the following actions:

The school administrator/designee upon deeming a referral appropriate will notify (by phone) New Opportunities of the intended referral or if on a first offense AND when a student self-reports the principal/designee will assist the student in enrollment in the online course through 3rd Millennium Classrooms: Alcohol-Wise Plus and Marijuana 101. The cost of the online course is $35 and is the responsibility of the student or his/her parent(s)/guardian(s).
The same administrator/designee will prepare a student referral to New Opportunities form in triplicate; one copy to be immediately mailed/transported to New Opportunities, one copy to be provided to the student/parents, the third to be retained for school records or will assist the student in enrollment in the online course through 3rd Millennium Classrooms: Alcohol-Wise Plus and Marijuana 101. The cost of the online course is $35 and is the responsibility of the student or his/her parent(s)/guardian(s).

Should the student/parents fail to complete the referral contact within ten (10) days of the initial phone notification, New Opportunities will notify the referring administrator/designee.

The student/parents will be required at initial contact with New Opportunities to sign releases of information to the school authorizing two-way communication between New Opportunities and school parties regarding the referral.
Student referral to New Opportunities shall minimally result in the following counseling/evaluation contact:
1. At least one (1) student/parents/guardians New Opportunities counseling session discussing the existence of potential student alcohol/drug dysfunction.
2. Three to four individual counseling sessions designed to assess the depth of substance abuse by the student and appropriate future treatment needs, if any.
3. The above evaluation process shall require a minimum of thirty (30) days from the point of initial contact with New Opportunities.
4. Upon completion of the thirty (30) day evaluation process, the student, parents, and New Opportunities personnel shall mutually determine the need for continued/future treatment services for the student.
The referring school personnel will be notified of the final disposition of the student's treatment status within forty-five (45) days of the student's original contact date.

All communications/correspondence regarding student referrals to New Opportunities shall be in compliance with relevant federal, state, and program rules regarding confidentiality.

Date of Adoption/Revision:
July 9, 1981
August 1994
July 1997
August 2000
July 2003
July 2006
July 2010
September 2012
August 2015

Student Referral to New Opportunities

Student's Name

Age

Parent's Name

Address

Phone #

Date of Referral

This student is being referred to, New Opportunities Carroll County office, due to: (Check all appropriate items)

Using or under the influence of a controlled substance during regular school hours (Monday-Friday, 8:00-4:00).
Using or under the influence of a controlled substance at an after school/extra-curricular activity.
Possession of alcohol at school.
Possession of alcohol at a school sponsored activity.
Possession of a controlled substance other than alcohol at school.
Possession of a controlled substance other than alcohol at a school sponsored activity.
Other:

Explain the details of the incident(s) leading to this referral (date, location, and situation):

The student/parents/guardians have agreed to participate in a thirty (30) day evaluation counseling process to determine the existence of substance abuse dysfunction.

The student/parents/ guardians have been informed of the expectation that they will establish contact with New Opportunities within ten (10) days, by (date).

All communications/correspondence regarding this referral are in compliance with appropriate federal, state, and New Opportunities rules regarding confidentiality.

Signature of Administrator

Date

Jen@iowaschool… Wed, 01/15/2020 - 16:18

529 - Search and Seizure

STUDENT PERSONNEL

Series 500

Policy Title: Search and Seizure Code No.: 529

School district property is held in public trust by the board. School district authorities may, without a search warrant, search students or protected student areas, based on a reasonable and articulable suspicion that a school district policy, rule, regulation or law has been violated. The search is in a manner reasonable in scope to maintain order and discipline in the schools, promote the educational environment, and protect the safety and welfare of students, employees, and visitors to the school district facilities. The furnishing of a locker, desk or other facility or space owned by the school and provided as a courtesy to a student, even if the student provides the lock for it, shall not create a protected student area and shall not give rise to an expectation of privacy with respect to the locker, desk, or other facility.

School authorities may seize any illegal, unauthorized or contraband materials discovered in the search. Items of contraband may include, but are not limited to, nonprescription controlled substances, marijuana, cocaine, amphetamines, barbiturates, apparatus used for controlled substances, alcoholic beverages, tobacco/nicotine, weapons, explosives, poisons and stolen property.

Such items are not to be possessed by a student while they are on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district. Possession of such items will be grounds for disciplinary action including suspension or expulsion and may be reported to local law enforcement officials. The board believes that illegal, unauthorized or contraband materials may cause material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees, or visitors on the school district premises or property within the jurisdiction of the school district.

It is the responsibility of the superintendent, in conjunction with the principals/designees, to develop administrative regulations regarding this policy.

Date of Adoption/Revision:

July 2003

July 2006

July 2010

September 2012

August 2015

February 2021

Jen@iowaschool… Wed, 01/15/2020 - 16:24

529R1 - Search and Seizure Regulation

529R1 - Search and Seizure Regulation Jen@iowaschool… Wed, 01/15/2020 - 16:28

530 - Interviews of Students by Outside Agencies

Generally, students may not be interviewed during the school day by persons other than parents and school district officials and employees. For purposes of this policy, the school juvenile court officer shall be considered a school employee.

Requests from law enforcement officers and from persons other than parents, school district officials, and employees to interview students are made through the principal's office. Upon receiving a request, it is the responsibility of the principal/designee to determine whether the request will be granted. Generally, prior to granting a request, the principal/designee will attempt to contact the parents to inform them of the request and to ask them to be present.

If a child abuse investigator wishes to interview a student, the principal/designee will determine whether the student should be interviewed independently from the student's parents, whether the school is the most appropriate setting for the interview, and who will be present during the interview.

Students will not be taken from school without the consent of the principal/designee.

Date of Adoption/Revision:
July 2003
July 2006
July 2010
September 2012
August 2015

Jen@iowaschool… Wed, 01/15/2020 - 16:29

530R1 - Interviews With Students

530R1 - Interviews With Students Jen@iowaschool… Wed, 01/15/2020 - 16:30

531 - Use of Motor Vehicles

The board recognizes the convenience to families and students of having students drive to and park at their school attendance center. Driving a motor vehicle to and parking it at the student's attendance center is a privilege.

Students who drive to and park at their school attendance center shall only drive to and park at either their attendance center or a shared district’s attendance center for the purpose of attending extracurricular activities. Students may not loiter around or be in their vehicle during the school day without permission from the principal/designee. Students shall leave their attendance center when there is no longer a legitimate reason for them to be at their attendance center. Students who drive shall enter and leave the parking lot by the routes designated by the principal/designee.

Students who live within one mile of school, and would not otherwise be eligible for a student driving permit, may be eligible for a student driving permit, for driving to and from school and school activities and practices, if the student has passed driver’s education and has had a student driving permit for six months. School permits will not be issued to students until the successful completion of eighth grade.

Students who wish to drive to and park at their school attendance center shall comply with the rules and regulations established by the building principal/designee. Failure to comply with this policy or the school district rules shall be reason for revocation of school driving and parking privileges as well as other disciplinary action including suspension and expulsion.

Date of Adoption/Revision:

August 23, 1982

July 22, 1991

August, 1994

August 1997

June 1999

August 2000

July 2003

July 2006

July 2010

September 2012

September 2014

August 2015

Jen@iowaschool… Wed, 01/15/2020 - 16:31

532 - Student Due Process Rights

When violations of statutes, regulations or school rules require the disciplining of a student, the following elements of procedural due process will be present:

The student will be provided with accurate information regarding rules and regulations, either in written form or through verbal instruction by teachers or administrators.

The student will be made aware of the specific behaviors giving rise to any proposed penalty or disciplinary action.

The student will be offered an opportunity to express their views to the decision-making authority regarding the incident.

Date of Adoption/Revision:

July 1979

August 1994

August 1997

August 2000

July 2003

July 2006

July 2009

July 2010

September 2012

August 2015

Jen@iowaschool… Wed, 01/15/2020 - 16:32

533 - Care of School Property/Vandalism

Students shall treat school district property with the care and the respect they would treat their own property. Students found to have destroyed or otherwise harmed school district property may be required to reimburse the school district. They may be subject to discipline under board policy and the school district rules and regulations. They may also be referred to local law enforcement authorities.

Date of Adoption/Revision:

September 2012

August 2015

Jen@iowaschool… Wed, 01/15/2020 - 16:32

534 - Use of Bicycles

Riding a bicycle to and parking it at the student’s attendance center is a privilege. Students who fail to follow the rules set by the building principal/designee will be subject to withdrawal of the privilege to ride a bicycle to the attendance center and may also be subject to other disciplinary action.

Date of Adoption/Revision:
September 2012
August 2015

Jen@iowaschool… Sun, 01/26/2020 - 14:30

535 - Attendance Center Assignment

The board will have complete discretion to determine the boundaries for each attendance center and to assign students to the attendance centers.

Parents or guardians of siblings in the same grade level academically in grades kindergarten through grade five may request the siblings be placed in the same or different classrooms. In order to be valid, the request must be made in writing and submitted to the school principal at the time of registration for classes, or within fourteen days after the children’s first day of attendance during the school year. If a valid request is received by the school principal, the request must be honored. While a parent or guardian may make a placement request that siblings be placed together or apart, the district administration retains complete discretion to select the classroom teacher(s) to which siblings are assigned. If after the initial grading period following the placement of siblings in the same or different classrooms the school principal determines the placement is disruptive to the class; the principal may assign one or more of the siblings to different classrooms.

It is the responsibility of the superintendent to make a recommendation to the board annually regarding the assigned attendance center for each student. In making the recommendation, the superintendent will consider the geographical layout of the school district, the condition and location of the school district facilities, the location of student population, possible transportation challenges, financial condition of the school district and other factors deemed relevant by the superintendent or the board.

Date of Approval/Revision:
August 2019

dawn@iowaschoo… Wed, 02/26/2020 - 19:10

536 - Student Code Of Conduct

STUDENT PERSONNEL

Series 500

Policy Title: Student Code Of Conduct Code No.: 536

The board believes inappropriate student conduct causes material and substantial disruption to the school environment, interferes with the rights of others, or presents a threat to the health and safety of students, employees, and visitors on school premises. Appropriate classroom behavior allows teachers to communicate more effectively with students.

Students will conduct themselves in a manner fitting to their age level and maturity and with respect and consideration for the rights of others while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated

school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district. Consequences for the misconduct will be fair and developmentally appropriate in light of the circumstances.

Students who fail to abide by this policy, and the administrative regulations supporting it, may be disciplined for conduct which disrupts or interferes with the education program; conduct which disrupts the orderly and efficient operation of the school district or school activity; conduct which disrupts the rights of other students to participate in or obtain their education; conduct that is violent or destructive; or conduct which interrupts the maintenance of a disciplined atmosphere. Disciplinary measures include, but are not limited to, removal from the classroom, detention, suspension, probation, and expulsion.

Removal from the classroom means a student is sent to the building principal's office. It is within the discretion of the person in charge of the classroom to remove the student. This policy is not intended to address the use of therapeutic classrooms or seclusion rooms for students.

Detention means the student's presence is required during non-school hours for disciplinary purposes. The student can be required to appear prior to the beginning of the school day, after school has been dismissed for the day, or on a non-school day. Whether a student will serve detention, and the length of the detention, is within the discretion of the licensed employee or the building principal, disciplining the student.

Suspension means; either an in-school suspension, an out-of-school suspension, a restriction from activities or loss of eligibility. An in-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision. An in-school suspension will not exceed ten consecutive school days. An out-of-school suspension means the student is removed from the school environment, which includes school classes and

activities. An out-of-school suspension will not exceed ten consecutive school days. A restriction from school activities means a student will attend school and classes and practice but will not participate in school activities.

Probation means a student is given a conditional suspension of a penalty for a definite period of time in addition to being reprimanded. The conditional suspension will mean the student must meet the conditions and terms for the suspension of the penalty. Failure of the student to meet these conditions and terms will result in immediate reinstatement of the penalty.

Expulsion means an action by the board to remove a student from the school environment, which includes, but is not limited to, classes and activities, for a period of time set by the board.

Discipline of special education students, including suspensions and expulsions, will comply with the provisions of applicable federal and state laws.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

Impermissible Conduct

Students may be disciplined for conduct that violates commonly held notions of unacceptable, immoral or inappropriate behavior that includes, but is not limited to, the following:

Open and/or persistent defiance of authority, school rules, and regulations

(including extracurricular rules).

Assault or threatened assault on another person.

Extortion, intimidation or coercion

Inciting others to violate the law or school rules

Vandalism

Gambling

Theft or possession of stolen goods/property

Sale, manufacture or distribution of illegal drugs, controlled substances, imitation controlled substances or drug paraphernalia.

Possession, use or being under the influence of illegal drugs, controlled substances, imitation controlled substances or drug paraphernalia.

Vaping

Possession, use or threatening to use any instrument that is generally considered a weapon, an instrument that is normally not considered a weapon as a weapon, an imitation weapon or an explosive.

Possession, use or being under the influence of alcoholic beverages.

Use, possession, and/or transmission of tobacco or imitation substances.

Profanity

Possession of pornographic/obscene literature, items or materials

Student dress which is suggestive, condones illegal activity or in some way disrupts the educational process

Failure to abide by corrective measures for previous acts of misconduct

Harassment in any form of another person

Conduct, which discriminates against others, based upon an individual's gender, race, national origin, religion, creed, age, socio-economic status, color, marital status, sexual orientation, gender identity, or disability.

Destruction, damage, unauthorized use, inappropriate use, and/or manipulation of hardware, software or any aspect or component of the school's electronic

information system including the internet

Inappropriate sexual conduct including harassment, indecent exposure, and visible display of affection

Date of Adoption/Review/Revision:

July 2010

September 2012

August 2015

November 2023

dawn@iowaschoo… Wed, 02/26/2020 - 19:03

536.1 Expulsion

StUDENT PERSONNEL

Series 500

Policy Title: Student Expulsion

Code No.: 536.1

Only the board may remove a student from the school environment. The removal of a student from the school environment, which includes, but is not limited to, classes and activities, is an expulsion from school.

Students may be expelled for violations of board policy, school rules or the law. It is within the discretion of the board to discipline a student by using an expulsion for a single offense or for a series of offenses depending on the nature of the offense and the circumstances surrounding the offense.

It is within the discretion of the superintendent to recommend to the board the expulsion of a student for disciplinary purposes. Only the board may take action to expel a student and to readmit the student. The principal will keep records of expulsions in addition to the board's records.

When a student is recommended for expulsion by the board, the student is provided with:

Notice of the reasons for the proposed expulsion;
The names of the witnesses and an oral or written report on the facts to which each witness testifies unless the witnesses are students whose names may be released at the discretion of the superintendent;
An opportunity to present a defense against the charges and provide either oral testimony or written affidavits of witnesses on the student's behalf;
The right to be represented by counsel; and
The results and finding of the board in writing open to the student's inspection.

In addition to these procedures, a special education student must be provided with additional procedures. A determination should be made of whether the student is actually guilty of the misconduct. A staffing team should determine whether the student's behavior is caused by the student's disability and whether the conduct is the result of inappropriate placement. Discussions and conclusions of this meeting should be recorded.

If the special education student's conduct is not caused by the disability, the student may be expelled or suspended for a long-term period following written notice to the parent and pursuant to the school district's expulsion hearing procedures. If the misconduct is caused by the disability and a change in placement is recommended, the change must be made pursuant to the placement procedures used by the school district.

Date of Adoption/Review/Revision:

November 2023

mkohorst@carro… Thu, 11/30/2023 - 07:18

536R1 Student Suspension

STUDENT PERSONNEL

Series 500

Policy Title: Student Suspension

Code No.: 536.R1

Administrative Action

Probation
1. Probation is conditional suspension of a penalty for a set period of time. Probation may be imposed by the principal for infractions of school rules which do not warrant the necessity of removal from school.
2. The principal will conduct an investigation of the allegations against the student prior to imposition of probation. The investigation will include, but not be limited to, written or oral notice to the student of the allegations against the student and an opportunity to respond. Written notice and reasons for the probation will be sent to the parents.
In-School Suspension
1. In-school suspension is the temporary isolation of a student from one or more classes while under administrative supervision. In-school suspensions may be imposed by the principal for infractions of school rules, which are serious but which do not warrant the necessity of removal from school.
2. The principal will conduct an investigation of the allegations against the student prior to imposition of an in-school suspension. The investigation will include, but not be limited to, written or oral notice to the student of the allegations against the student and an opportunity to respond. In-school suspension will not be imposed for more than ten school days. Written notice and reasons for the in-school suspension will be sent to the student's parents.

C. Out-of-School Suspension

1. Out-of-school suspension is the removal of a student from the school environment for periods of short duration. Out-of-school suspension is to be used when other available school resources are unable to constructively remedy student misconduct.

1. A student may be suspended out of school for up to ten school days by a principal for a commission of gross or repeated infractions of school rules, regulations, policy or the law, or when the presence of the student will cause interference with the maintenance of the educational environment or the operation of the school. The principal may suspend students after conducting an investigation of the charges against the student, giving the student:

1. 1. Oral or written notice of the allegations against the student, and
  2. The opportunity to respond to those charges.

At the principal's discretion, the student may be allowed to confront witnesses against the student or present witnesses on behalf of the student.

1. Notice of the out-of-school suspension will be mailed no later than the end of the school day following the suspension to the student's parents and the superintendent. A reasonable effort is made to personally notify the student's parents and such effort is documented by the person making or attempting to make the contact. Written notice to the parents will include the circumstances which led to the suspension and a copy of the board policy and rules pertaining to the suspension.

D. Suspensions and Special Education Students

1. Students who have been identified as special education students may be referred for a review of the student's Individual Education Program (IEP). The IEP may be revised to include a continuum of intervention strategies and programming to change the behavior.

2. Students who have not been identified as special education students may be referred for evaluation after the student's suspension to determine whether the student has a disability and is in need of special education.

Date of Adoption/Review/Revision:

November 2023

mkohorst@carro… Thu, 11/30/2023 - 07:20

537 - Student Fees, Fines, and Charges

STUDENT PERSONNEL

Series 500

Policy Title: Student Fees, Fines, and Charges Code No. : 537

The board believes students should respect district property and assist in its preservation for future use by others. Students may be assessed fines, charges or fees for the materials needed in a course, for overdue school materials, for participating in activities or for misuse of school property.

The superintendent/designee shall inform the board of the dollar amount to be charged to students or others for charges or fees annually. Parents/guardians of students meeting specific financial eligibility standards will be eligible for a waiver of student fees or a reduction of student fees based upon the request of the parent/guardian. It shall be the responsibility of the superintendent, in conjunction with the principal/designee, to develop administrative regulations regarding this policy.

Date of Adoption/Review/Revision:

August 1997

August 2000

July 2003

June 2004

April 2005

June 2006

March 2007

April 2008

April 2009

July 2010

September 2012

August 2015

November 2023

dawn@iowaschoo… Wed, 02/26/2020 - 19:14

537E1 - Standard Fee Waiver Application

Carroll Community School

Code No. 537E1

STANDARD FEE WAIVER APPLICATION

Date School Year

All information provided in connection with this application will be kept confidential.

Name of student: Grade in School

Name of student: Grade in school

Attendance Center/School:

Name of parent, guardian, or legal or actual custodian:

Please check type of waiver desired:

Full waiver Partial waiver (40 %) Temporary waiver

Please check if the student or the student’s family meets the financial eligibility or is involved in one of the following programs:

Full waiver

Free meals offered under the Children Nutrition Program

The Family Investment Program (FIP)

Transportation assistance under open enrollment

Foster care

Partial waiver

Reduced priced meals offered under the Children Nutrition Program

Temporary waiver

If none of the above apply, but you wish to apply for a temporary waiver of school fees because of serious financial problems, please state the reason for the request:

Signature of parent, guardian, or legal or actual custodian:

dawn@iowaschoo… Wed, 02/26/2020 - 19:17

537R1 - Student Fee Waiver and Reduction Procedures

STUDENT PERSONNEL

Series 500

Policy Title: Student Fee Waiver and Reduction Procedures Code No.: 537R1

The board recognizes that while certain fees charged to students are appropriate and authorized, certain students and their families are not financially able to pay the fees. The school district will grant either full waivers, partial waivers or temporary waivers depending upon the circumstances and the student or student's parents'/guardians’ ability to meet the financial criteria.

Waivers -

1. Full Waivers - a student will be granted a full waiver of fees charged by the school district if the student or student's parents/guardians meet the financial eligibility criteria for free meals under the Child Nutrition program, Family Investment Program, Supplemental Security Income guidelines or transportation assistance under open enrollment. Students in foster care are also eligible for full waivers.

1. Partial Waivers - a student will be granted a partial waiver of fees charged by the school district if the student or the student's parents/guardians meet the financial eligibility criteria for reduced price meals offered under the Child Nutrition program. (A partial waiver is based on the same percentage as the reduced price meals).

1. Temporary Waivers - a student may be eligible for a temporary waiver of fees charged by the district in the event the student's parents/guardians are facing financial difficulty. Temporary waivers may be applied for at any time throughout the school year and will not extend beyond the end of the school year.

Application – Parents/Guardians or students eligible for a fee waiver will make an application on the form provided by the school district. Applications may be made at any time but must be renewed annually.

Confidentiality - The school district will treat the application and application process as any other student record and student confidentiality and access provisions will be followed.

Appeals - Denials of a waiver may be appealed to the Superintendent. Appeals should be filed in writing within ten calendars days of receipt of the denial.

Fines or charges assessed for damage or loss to school property are not fees and will not be waived.

Notice - the school district will annually notify parents and students of the waiver. The following information will be included in registration materials.

Students whose families meet the income guidelines for free and reduced price lunch, the Family Investment Program (FIP), Supplemental Security Income (SSI), transportation assistance under open enrollment or who are in foster care are eligible to have their student fees waived or partially waived.

Students whose families are experiencing a temporary financial difficulty may be eligible for a temporary waiver of student fees. Parents/Guardians or students who believe they may qualify for temporary financial hardship should contact the Director of Business Affairs at 712-792-8001 for a waiver form. This waiver does not carry over from year to year and must be completed annually.

Date of Adoption/Review/Revision:

July 2012

August 2010

September 2012

November 2023

dawn@iowaschoo… Wed, 02/26/2020 - 19:20

538 - Co-Curricular Activities and Competition

STUDENT PERSONNEL

Series 500

Policy Title: Co-Curricular Activities and Competition Code No.: 538

Participation in school activities is a privilege. School activities provide the benefits of promoting additional interests and abilities in the students during their school years and for their lifetimes.

Students will have an opportunity to participate in a school activity unless the activity is not offered or the student cannot participate for disciplinary reasons. If the activity is an intramural or interscholastic athletic activity, students of the opposite sex will have a comparable opportunity for participation. Comparable opportunity does not guarantee boys and girls will be allowed to play on each other's teams when there are athletic activities available that will allow both boys and girls to reap the benefits of school activities, which are the promotion of additional interests and abilities in the students.

Student activity events must be approved by the superintendent unless they involve unusual travel expense, in which case the board will take action. The events must not disrupt the education program or other school district operations.

A high school student who participates in school sponsored athletics may participate in a non-school sponsored sport during the same season with approval of the superintendent or principal/designee. Such outside participation shall not conflict with the school sponsored athletic activity.

Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

Students who participate in extracurricular activities serve as ambassadors of the school district throughout the calendar year, whether away from school or at school. Students who wish to have the privilege of participating in extracurricular activities must conduct themselves in accordance with board policy and must refrain from activities, which are illegal, immoral or unhealthy.

Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures. The principal will keep records of violations of this policy.

Students may participate in interscholastic athletics, music, speech, and other contests or events approved by the administration subject to the rules and regulations which govern participation in general for each event or contest. Any such events must be supervised by licensed school personnel.

The district is affiliated and pays dues as a member of the Iowa FFA Association, Iowa State Music Association, Iowa State Speech Association, Iowa High School Athletic Association, the

Iowa High School Girls' Athletic Union, and the Iowa Association of Student Councils. Therefore, the school is subject to all the rules and regulations of these associations and the Department of Education.

In view of the preceding paragraph, a student may not violate the rules and regulations of the state associations and/or the discipline policy of the district or any rules and regulations pertaining to eligibility for extra-curricular activity, without jeopardizing the student's continued participation as it may apply.

It is the responsibility of the superintendent to develop rules and regulations for school activities. Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

Date of Adoption/Revision:

July 1979

August 1994

August 1997

August 2000

June 2001

July 2003

July 2006

July 2007

July 2010

September 2015

July 2016

dawn@iowaschoo… Wed, 02/26/2020 - 19:24

538R1 - Co-Curricular Activities and Competitions

STUDENT PERSONNEL

Series 500

Policy Title: Co-Curricular Activities and Competitions Code No: 538R1

The rules and regulations of the district and state associations shall be in effect for all events in which students participate, representing the district, during or after school hours, either on school premises or off school premises for events considered school sponsored or school approved activities. This policy includes athletic activities, speech, drama, music, academic competitions, FFA competitions, FCCLA activities, cheerleading, dance, homecoming royalty and other royalty, speaker at graduation and other school related events, competitive conference activities, or performing or participating in any activity as a representative of the district.

The IHSAA and IGHSAU scholarship rules will apply to athletes and non-athletes. For all activities a 30 consecutive calendar day period immediately following the grading period will apply. Athletics are separate from all non-athletic activities competition (example: Student A fails 4th quarter and is out for band and baseball, they would need to sit out 30 days for baseball during the summer and 30 days for band at the start of the next school year). The 30 calendar days begin at 3:40 the afternoon upon the activities director being informed of final grades. This shall be done no later than the 3rd school day following the end of the grading period. NOTE: Summer non-athletic activities are not subject to the 30-day rule.

Penalties for violations after school hours or at designated places for events will be the same as during regularly scheduled school hours or on school premises except where a special discipline policy has been specified. This includes particular rules and regulations established by the Department of Education, director of the activity, special temporary restrictions imposed on the students prior to this scheduled event, and any other mandates determined by the administration.

The executive boards of the Iowa High School Athletic activities Association (IHSAA) and the Iowa Girls High School Athletic activities Union (IGHSAU) may sanction member and associate member schools that permit or allow participation in any event by a person in violation of the eligibility rules or by a student who has been suspended from school and/or school activities in accordance with local rules.

General Co-curricular Activities Policies:

Students who participate in the above co-curricular activity programs are subject to the rules and policies governing activity eligibility participation, and the training and conduct rules set down by the coach or sponsor, twenty-four hours per day, year round. Students may be declared ineligible from activity participation by the activities director, principal/designee or the superintendent/designee for violation of any of these rules and policies.

The principal/designee shall be responsible for informing coaches/sponsors of which students are not eligible for participation.

A student with an unexcused absence during any part of the school day will not be eligible for activity participation on the day of the absence, unless approved by the principal/designee.

Beyond the freshman year, a coach may cut a student from an athletic activities activity before the first contest by notifying the activities director/principal and the parents/guardians of the reason why the participant is being cut.

A student will not be penalized for non-participation (practice or contests) during regularly scheduled vacation periods, if that student is excused from these by his/her parent or guardian. Communication between the parent/guardian, athletic activities director, and coach is required prior to a participant’s absence that will occur during a scheduled vacation period.

A student may not be dropped from practice or competition during the season or during tournament play unless he/she has violated the district’s or coach’s good conduct rules or the Department of Education eligibility rules. In the event that a student is to be removed for this cause, the activities director/principal will be notified and will be a part of the decision and the appropriate action. The parent/guardian shall be notified of the action taken.

If a student drops one activity for good cause during the season, he/she will not be penalized for participation in any succeeding activity for which he/she is eligible.

Activities directors, coaches, and sponsors have the prerogative to establish reasonable training and conduct rules, when not in conflict with district policy and regulations, for a particular co-curricular activity or competition, all of which must be followed by the participants, including but not limited to, the special rules below. Those rules shall be sent to the students' parents/guardians before the activity commences.

Department of Education Eligibility Rules -- Modified and Adopted by Carroll Community School and Applicable to Carroll Middle and High School Athletes

Eligibility May Be Compromised If -

You do not have a physician's certificate of fitness issued this school year.

You have attended high school for more than eight (8) semesters (twenty days of attendance or playing in one contest constitutes a semester). Middle school students who have completed more than 4 semesters in 7th or 8th grade may not be eligible to participate in middle school activities.

You were not enrolled in school last semester or if you entered school this semester later than the second week of school and were not enrolled in school immediately prior to enrolling at Carroll High School. (Not applicable to middle school.)

You have changed schools this semester. (Except upon like change of residence of your parents/guardians.) (Not applicable to middle school.)

You have been declared ineligible under a prior school District’s Good Conduct Rule, and then, without having completed the full period of ineligibility at that school, transfer to Carroll High School. You may not be eligible for interscholastic competition at Carroll High School until the full period of ineligibility has been completed. Once that time period of ineligibility has been completed, you are then immediately eligible for interscholastic competition at Carroll High School as far as any Good Conduct Rule is concerned.

You have competed on an outside school team as a team member or as an individual while out for a sport during that particular sport season without the previous written consent of your current coach, Activities director, and parent/guardian with the exception of dance.

You have ever trained with a college squad or have participated in a college event.

Your habits and conduct both in and out of school are such as to make you unworthy to represent the ideals, principles and standards of your school.

Scholarship Rules – Athletics

Scholarship Rules apply to all member and associate member schools who belong to the IHSAA and the IGHSAU. Schools may not allow ineligible or suspended students to participate. The IHSAA and the IGHSAU have the power to impose sanctions upon schools who do not enforce Scholarship rules.

In addition Scholarship Rules apply to all students who are members of a recognized Carroll Community School District Activity as defined in 538R1.

1. All students must be enrolled and in good standing in a school that is a member or associate member in good standing of the organization sponsoring the event. Each student shall be passing all coursework for which credit is given and shall be making adequate progress toward graduation requirements at the end of the first semester, and second semester.

All students must be under 20 years of age.

All students shall be enrolled students of the school in good standing. The student shall receive credit in at least four subjects, each of one period or hour, or the equivalent thereof. They shall receive credit in all courses for which a letter grade is given. Grades will be checked at the end of each grading period as defined in #1 above. If a student has a failing grade, the ineligibility begins the first school day of the new grading period. For summer activities ineligibility begins with the release of the end of the year report card. The 30 calendar days begin at 3:40 pm the afternoon of the 3rd weekday following the end of the grading period.

1. 1. Coursework taken under the provisions of Iowa Code chapter 261C, postsecondary enrollment options, for which a school district or accredited nonpublic school grants academic credit toward high school graduation shall be used in determining eligibility. No student shall be denied eligibility if the student’s school program deviates from the traditional two-semester school year.

1. 1. Dual credit courses from community colleges will count toward the four-credit class requirement, and failure of such courses will result in violation of eligibility standards.

A student who has had four or more successful no “Fs grading periods (quarters) after the grading period in which the student did not pass all coursework is eligible.

For block scheduling classes the grading period may be the end of nine weeks if that is when the grade is recorded on the transcript. Each block scheduled course is the equivalent of two traditional courses. Thus, at a minimum, students must receive credit in at least two block courses during any grading period.

If a student does not meet the Eligibility Standard, then s/he will not be allowed to represent the school for 30 consecutive calendar days in all co-curricular activities and competitions as defined in paragraph #1 of this policy. S/He is ineligible to dress for and compete in the next athletic activities contests and competitions in which the athlete is a contestant for 30 consecutive calendar days. The 30-Day Rule applies to all levels of high school athletics, and not just varsity competition. The 30 consecutive school days of ineligibility begin on the earliest date when the IGHSAU or the IHSAA allows games to begin for each sport. If the sport is in mid-season, then the period of ineligibility begins at 3:40 pm the afternoon. The 30 calendar days begin at 3:40 the afternoon upon the activities director being informed of final grades. This shall be done no later than the 3rd school day following the end of the grading period. A student passing all classes for which credit is given after four consecutive quarters is eligible to participate.

For any failing grade, the student is ineligible for 30 consecutive calendar days. The 30 calendar days begin at 3:40 pm the afternoon upon the activities director being informed of final grades. This shall be done no later than the 3rd school day following the end of the grading period. If at the time the student has a failure, and he/she is out for a sport and the season ends before the 30 days are served, the days carryover to the next sport he/she participates in.

Subject to the provision below regarding contestants in interscholastic baseball or softball, if at the end of any grading period a contestant is given a failing grade in any course for which credit is awarded, the contestant is ineligible to dress for and compete in the next occurring interscholastic athletic activities contests and competitions in which the participant is a contestant for 30 consecutive calendar days. The 30 calendar days begin at 3:40 pm the afternoon upon the activities director being informed of final grades. This shall be done no later than the 3rd school day following the end of the grading period.

At the end of a grading period that is the final grading period in a school year, a contestant in interscholastic baseball or softball who receives a failing grade in any course for which credit is awarded is ineligible to dress for and compete in interscholastic baseball or softball for the 30 consecutive calendar days following the release of the report card. The 30 calendar days begin at 3:40 pm the afternoon upon the activities director being informed of final grades. This shall be done no later than the 3rd school day following the end of the grading period. If the season expires prior to 30 consecutive calendar days elapsing, the period of ineligibility will carry over to the beginning of the next school year.

A student with a disability who has an individualized education program shall not be denied eligibility on the basis of scholarship if the student is making adequate progress, as determined by school officials, towards the goals and objectives on the student’s individualized educational program.

All member schools shall provide appropriate interventions and necessary academic supports for students who fail or who are at risk to fail, and shall report to the department regarding those interventions on the comprehensive school improvement plan (CSIP).

An incomplete (I) will be considered a failure. At the time the (I) becomes a passing grade, eligibility will be reinstated.

A student is academically eligible upon entering the ninth grade.

No student shall be eligible to participate in any given interscholastic athletic activities sport if the student has engaged in that sport professionally.

The local superintendent/designee of schools, with the approval of the local board of education, may give permission to a dropout student to participate in athletics upon return to school if the student is otherwise eligible under these rules.

After Hours

Off-Premises Special Rules

Introduction

The following rules cover students in grades 7-12. These after hours, off-premises special rules will be printed in the Student Handbook given to each student in grades 7-12 when school opens in the fall. A Student Handbook will also be issued to each new student who registers after the school year begins.

Position Statement

The board, the administration, and other employees of the district, have no control or responsibility for any student when the student is in the custody and control of his/her parents, guardian, or other non-school related agency except as explained below.

Exceptions and Penalties

The board and administration have determined the following specific policies as exceptions to the immediately preceding paragraph:

Individual Activities Training and Conduct Rules

1. The sponsors and coaches must establish reasonable training and conduct rules for the activities for which they have been given responsibility. These rules must be approved by the principal/designee or Activities director. They must be distributed to each participant before the activity commences. A student who registers late will receive the rules when he/she starts. Violation of any of these training and conduct rules may be just cause for eliminating a student from the activity or restricting participation.

Participation in Criminal or Unlawful Activity

Students who represent the district in extra-curricular activities are expected to characterize high standards of conduct. Students who are charged with the commission of felonious acts or misdemeanors other than traffic charges may be suspended from activity participation if an investigation by school officials determines that a preponderance of evidence supports the charge. They may be penalized in the manner described in the following section on alcohol and controlled substances. Upon each offense of a criminal or otherwise unlawful activity, the student shall be referred to the Building Assistance Team.

Alcohol, Tobacco and Controlled Substances

Involvement with alcohol, tobacco and/or other illegal substances classified as controlled drugs is deemed a most serious offense. The board and administration will impose severe penalties when it has been determined a participant has been involved in the use, sale, distribution, or possession of the same. Severe penalties will also be imposed on those who inhabit an environment or are in attendance where an illegal act(s) related to alcohol and/or controlled substances occur(s), including, but not limited to: 1) alcohol being possessed, distributed, or consumed by people not of legal age to do so; and 2) possession, sale, distribution, or consumption of illegal substances. Since rules for participation in activities carry over outside of school hours and school-sponsored events, parents and concerned agencies must cooperate with the school in eliminating alcohol, tobacco and controlled substance use and abuse.

When it has been determined that a student has broken the rules regarding number 2) or 3) above, the student shall be penalized as follows:

Repeat offenses shall be calculated by counting backward from the date of the current violation. Two calendar years shall be used in determining the number of offenses that apply.

Upon each offense of alcohol and/or illegal controlled substance the student shall be referred to New Opportunities Substance Abuse Treatment and Prevention Center. This program must be completed in order to be considered for further participation in co-curricular activities. Referral to New Opportunities shall be filed on the standard referral form supplied by New Opportunities.

On a first offense AND when a student self-reports, he/she can enroll in an online alcohol and drug intervention course at the student or his/her parent(s)/guardian(s) expense in order to regain eligibility.

A student must attend school 3.5 hours per day to be eligible to participate in practice/contests that day. Special situations can be approved by an administrator. A student who violates the Eligibility Code during enrollment in grades 7-12 shall be ineligible to participate in any extra-curricular activity in accordance with the following provisions; however, students who violate the Eligibility Code after completion of eighth grade shall serve out any remaining period of ineligibility but the next violation shall start over as a first violation. During a period of ineligibility the student will be allowed to participate in practices or rehearsals at the discretion of the sponsor, but shall not be allowed to participate in any public performances or events. Sanctions shall be served concurrently for students involved in both fine arts and athletic activities.

FIRST VIOLATION:

a. The student will be declared ineligible for the number of performances or events listed in the chart below. If the student is not currently involved in an activity, the sanction will be carried into the next season of participation, provided that the sanction shall not be carried over for longer than twelve (12) months.

b. Ten (10) hours of community service as approved by the administration must be performed and verified prior to regaining eligibility. The student will have thirty (30) days to perform the community service.

SECOND VIOLATION:

a. The student will be declared ineligible for one third (33%) of the performances or events during the season of participation (any fractions will be rounded up). If the student is not currently involved in an activity, the sanction will be carried into the next season of participation, provided that the sanction shall not be carried over for longer than twelve (12) months.

b. Twenty (20) hours of community service as approved by the administration must be performed and verified prior to regaining eligibility. The student will have forty-five (45) days to perform the community service.

THIRD VIOLATION AND EACH SUBSEQUENT VIOLATION:

a. The student will be declared ineligible for one half (50%) of the performances or events during the season of participation (any fractions will be rounded up). If the student is not currently involved in an activity, the sanction will be carried into the next season of participation, provided that the sanction shall not be carried over for longer than twelve (12) months

b. Thirty (30) hours of community service as approved by the administration must be performed and verified prior to regaining eligibility. The student will have sixty (60) days to perform the community service.

Consecutive Periods of Ineligibility. If a student violates the Eligibility Code at a time when he or she is ineligible to participate in extracurricular activities by virtue of a prior violation, the period of ineligibility for such subsequent violation shall commence on the day after the period of ineligibility for all prior violations ends.

If the violation is for possession or use of alcoholic liquor, wine, beer, or a controlled substance, a referral will be made for counseling and education. If further evaluation from a recognized substance abuse facility is recommended, the family must make a good faith effort (two weeks) to complete this task (at the student’s or parent’s/guardian’s expense) and to follow the recommendations of the evaluation before eligibility is regained.

Eligibility Code for Extra-Curricular Activities including fine arts:

Note: For students that are sanctioned under the Eligibility Code who are involved in the fine arts, if they are required to perform as part of a grade (e.g. band or chorus), the student will be withheld from participation without impacting the student’s grade.

New Conduct Code for FIRST OFFENSE:
Previously has been 2 events-changes are reflected in the chart below. Second and Third offenses will not change from previous policy.

Good Conduct - Activity Chart

Activity	First Offense	Second Offense	Third Offense	Fourth Offense
Band*	¼ season	⅓ season	½ season	Rest of season
Baseball	7	⅓ season	½ season	Rest of season
Basketball	5	⅓ season	½ season	Rest of season
Bowling	¼ season	⅓ season	½ season	Rest of season
Cheerleading	¼ season	⅓ season	½ season	Rest of season
Class Officers	5 weeks	⅓ season	½ season	Rest of season
Clubs	1	⅓ season	½ season	Rest of season
Cross Country	3	⅓ season	½ season	Rest of season
Dance Team	3	⅓ season	½ season	Rest of season
Debate	2	⅓ season	½ season	Rest of season
Drama**	1 production	⅓ season	½ season	Rest of season
Football	2	⅓ season	½ season	Rest of season
Golf	3	⅓ season	½ season	Rest of season
Mock Trial	2	⅓ season	½ season	Rest of season
Royalty	1	⅓ season	½ season	Rest of season
Soccer	3	⅓ season	½ season	Rest of season
Softball	7	⅓ season	½ season	Rest of season
Speech**	1	⅓ season	½ season	Rest of season
Student Senate	3 meetings	⅓ season	½ season	Rest of season
Tennis	3	⅓ season	½ season	Rest of season
Track	3	⅓ season	½ season	Rest of season
Vocal*	¼ season	⅓ season	½ season	Rest of season
Volleyball	4	⅓ season	½ season	Rest of season
Wrestling	4	⅓ season	½ season	Rest of season
All Activities	10 Hours of Community Service	20 Hours of Community Service	30 Hours of Community Service	40 Hours of Community Service

*Band & Vocal are considered to consist of three season (Fall, Winter, and Spring)
**1 performance or double community service hours based on timing of incident (Principal/AD discretion)

The Carroll Board of Education adopted the attached Eligibility Code for all students who participate in extracurricular activities at the Junior and Senior High School. Because this Code affects all of the young people of our District who participate in extracurricular activities, we encourage parents and students to read the Code found in the student/parent handbook.

We hope you will take the time to review the Code. If you have any questions or need a clarification of any part, feel free to contact the Activities Director or Principal. We are asking parents and participating students to sign the form at Meet the Teams Night to verify they understand the Eligibility Code. Students and parents will be required to sign this eligibility form on a yearly basis.

Scheduling of Events

The Board and administration realizes that the amount of participation in co-curricular activities does limit the amount of time a student may spend on academic preparation and progress.

Therefore, the following are considered as appropriate limitations:

Scheduled contests will conform at all times to the state association rulings and adhere to recommendations made by these agencies.

The Activities director will be responsible for the scheduling of all high school activities and the athletic activities director will be responsible for scheduling athletic activities events at the middle school. All schedules must be approved by the middle or high school principal/designee.

Date of Adoption/Revision

October 11, 1982

August 12, 1985

September 19, 1986

August 13, 1989

August 21, 1990

July 22, 1991

February 20, 1995

July 1997

August 2000

June 2001

July 2003

June 2004

July 2006

August 2006

October 2006

July 2007

June 2008

July 2010

September 2012

July 2013

October 2013

August 2015

July 2019

August 2019

October 2024

dawn@iowaschoo… Wed, 02/26/2020 - 19:29

539 - Corporal Punishment

STUDENT PERSONNEL

Series 500

Policy Title: Corporal Punishment, Mechanical Restraint and Prone Restraint

Code No. 539

The use of corporal punishment, mechanical restraint and/or prone restraint is prohibited in all schools. Corporal punishment is defined as the intentional physical punishment of a student. It includes the use of unreasonable or unnecessary physical force or physical contact made with the intent to harm or cause pain. No employee is prohibited from any of the following, which are not considered corporal punishment:

Using reasonable and necessary force, not designed or intended to cause pain, in order to accomplish any of the following:
- To quell a disturbance or prevent an act that threatens physical harm to any person.
- To obtain possession of a weapon or other dangerous object(s) within a student's control.
- For the purposes of self-defense or defense of others as provided for in Iowa Code section 704.3.
- For the protection of property as provided for in section 704.4 or 704.5.
- To remove a disruptive student from class or any area of school premises or from school-sponsored activities off school premises.
- To protect a student from the self-infliction of harm.
- To protect the safety of others.
Using incidental, minor, or reasonable physical contact to maintain order and control.

Mechanical restraint means the use of a device as a means of restricting a student's freedom of movement. Mechanical restraint does not mean a device used by a trained individual for specific approved therapeutic or safety purposes for which the device was designed and, if applicable, prescribed, including restraints for medical immobilization, adaptive devices or mechanical supports used to allow greater freedom of mobility than would be possible without use of such devices or mechanical supports; and vehicle safety restraints when used as intended during the transport of a student in a moving vehicle.

Prone restraint means any restraint in which the student is held face down on the floor.

Reasonable force should commensurate with the circumstances of the situation. The following factors should be considered in using reasonable physical force for the reasons stated in this policy:

The size and physical, mental, and psychological condition of the student;
The nature of the student's behavior or misconduct provoking the use of physical force;
The instrumentality used in applying the physical force;
The extent and nature of resulting injury to the student, if any, including mental and psychological injury;
The motivation of the school employee using physical force.

Upon request, the student's parents are given an explanation of the reasons for physical force.

It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

Date of Adoption/Review/Revision:

July, 2003

July 2006

July 2010

September 2012

August 2015

February 2021

November 2023

dawn@iowaschoo… Wed, 02/26/2020 - 19:43

539.1 - Physical Restraint and Seclusion of Students

STUDENT PERSONNEL

Series 500

Policy Title: Physical Restraint and Seclusion of Students

Code No. 539.1

It is the goal of the district that all students can learn and grow in a safe and peaceful environment that nurtures the student and models respect for oneself and others. On occasion, trained district employees and others may have to use behavior management interventions, physical restraint and/or seclusion of students. The goal of these interventions is to promote the dignity, care, safety, welfare and security of each child and the school community. With this objective in mind, the district will prioritize the use of the least restrictive behavioral interventions appropriate for the situation.

Physical restraint means a personal restriction that immobilizes or reduces the ability of a student to move the student’s arms, legs, body, or head freely. Physical restraint does not mean a technique used by trained school personnel, or used by a student, for the specific and approved therapeutic or safety purposes for which the technique was designed and, if applicable, prescribed. Physical restraint does not include instructional strategies, such as physically guiding a student during an educational task, hand shaking, hugging, or other non-disciplinary physical contact.

Seclusion means the involuntary confinement of a child in a seclusion room or area from which the child is prevented or prohibited from leaving; however, preventing a child from leaving a classroom or school building are not considered seclusion. Seclusion does not include instances when a school employee is present within the room and providing services to the child, such as crisis intervention or instruction.

Physical restraint or seclusion is reasonable or necessary only:

To prevent or terminate an imminent threat of bodily injury to the student or others; or
To prevent serious damage to property of significant monetary value or significant nonmonetary value or importance; or
When the student’s actions seriously disrupt the learning environment or when physical restraint or seclusion is necessary to ensure the safety of the student or others; and
When less restrictive alternatives to seclusion or physical restraint would not be effective, would not be feasible under the circumstances, or have failed in preventing or terminating the imminent threat or behavior; and
When the physical restraint or seclusion complies with all applicable laws.

Prior to using physical restraint or seclusion, employees must receive training in accordance with the law. Any individual who is not employed by the district but whose duties could require the individual to use or be present during the use of physical restraint or seclusion on a student will be invited to participate in the same training offered to employees on this topic.

When required by law, the superintendent or the superintendent’s designee will ensure a post-occurrence debriefing meeting is held, maintain documentation and fulfill all reporting requirements for each occurrence of physical restraint or seclusion as required by law.

Date of Adoption/Review/Revision:

February 2021

November 2023

mkohorst@carro… Thu, 02/18/2021 - 12:53

539R1 - Use of Physical Restraint and Seclusion with Students Regulation

STUDENT PERSONNEL

Series 500

Policy Title: Use of Physical Restraint and Seclusion with Students Regulation

Code No. 539.R1

The district will comply with 281 Iowa Administrative Code Ch. 103 for the use of physical restraint and seclusion with students, including, but not limited to:

Physical restraint and seclusion will be used only by employees who have been trained in accordance with applicable law unless a trained employee is not immediately available due to the unforeseeable nature of the occurrence.
As soon as practical after the situation is under control, but within one hour after either the occurrence or the end of the school day, whichever occurs first, the school will attempt to contact the student’s parent or guardian using the school’s emergency contact system.
The seclusion or physical restraint is used only for as long as necessary based on research and evidence to allow the student to regain control of their behavior to the point that the threat or behavior necessitating the use of the seclusion or physical restraint has ended, or when a medical condition occurs that puts the student at risk of harm. Unless otherwise provided for in the student’s written approved IEP, BIP, IHP or safety plan, if the seclusion or physical restraint continues for more than 15 minutes:
- The student will be provided with any necessary breaks to attend to personal and bodily needs, unless doing so would endanger the child or others.
- An employee will obtain approval from an administrator or administrator’s designee to continue seclusion or physical restraint beyond 15 minutes. After the initial approval, an employee must obtain additional approval every 30 minutes thereafter for the continuation of the seclusion or physical restraint.
- The student’s parent or guardian and the school may agree to more frequent notifications than is required by law.
- Schools and district employees must document and explain in writing the reasons why it was not possible for the employees to obtain approval, notify parents, or take action within prescribed time limits.
- Schools and district employees who begin and then end use of non-approved restraints will document and explain in writing the reasons why they had no other option but to use this type of behavioral intervention.

The area of seclusion will be a designated seclusion room that complies with the seclusion room requirements in accordance with law, unless the nature of the occurrence makes the use of the designated seclusion room impossible, clearly impractical, or clearly contrary to the safety of the student, others, or both; in that event, the school must document and explain in writing the reasons why a designated seclusion room was not used.
An employee must continually visually monitor the student for the duration of the seclusion or physical restraint.
If an employee restrains a student who uses sign language or an augmentive mode of communication as the student’s primary mode of communication, the student shall be permitted to have the student’s hands free of physical restraint, unless doing so is not feasible in view of the threat posed.

Code No. 539.R1

Page 2 of 2

Seclusion or physical restraint shall not be used: as punishment or discipline; to force compliance or to retaliate; as a substitute for appropriate educational or behavioral support; to prevent property damage except as provided in law; as a routine school safety measure; or as a convenience to staff.

The Superintendent or the Superintendent’s designee will investigate any complaint or allegation that one or more employees violated any provisions of 281 Iowa Administrative Code Ch. 103. If the district determines a violation has occurred, corrective action will be taken up to and including termination of the employees involved. If the allegation or complaint involves a specific student the district will notify the parents or guardian of the involved student about the results of the investigation. If any allegation or complaint is also defined as abuse in 281 Iowa Administrative Code 102.2, the procedures listed in chapter 102 will apply.

- The district must comply with and implement Chapter 103 whether or not a parent consents to the use of physical restraint or seclusion.

Date of Adoption/Review/Revision:

February 2021

November 2023

mkohorst@carro… Thu, 02/18/2021 - 12:54

539E1 - Use of Physical REstraint and/or Seclusion Documentation Form

STUDENT PERSONNEL

Series 500

Policy Title: Use of Physical Restraint and/or Seclusion Documentation Form

Code No: 539.E1

Page 1 of 3

USE OF PHYSICAL RESTRAINT AND/OR SECLUSION DOCUMENTATION FORM

Student Name:				Date of occurrence:
Start time of occurrence:				End time of occurrence:
Duration of restraint:				Duration of seclusion:
		Check all that apply:
Employee Name:	Employee Title:	Observed Restraint	Involved Restraint	Imple- mented Restraint	Observed Seclusion	Involved Seclusion	Imple- mented Seclusion	Date of last Chapter 103 training:	Date of last CPI training:








Administrator Signature:			15 min time: initials:	30 min time: initials:	30 min time: initials:	30 min time: initials:	30 min time: initials:	30 min time: initials:	30 min time: initials:
If Administrator approval was not obtained at 15 minutes or every 30 minutes thereafter, or a student was not provided with breaks for bodily needs in incidents lasting longer than 15 minutes, explain why:




Describe the incident; must include the antecedent (what happened before the behavior) and the behavior (what the student did).






Describe any less restrictive means attempted as an alternative to physical restraint and seclusion or why those means would not be effective or feasible, or have failed:




Parent/Guardian notification: Parents/Guardians will be notified as soon as practicable once the occurrence is under control, but no more than one hour after, or the end of the school day, whichever occurs first. Space below for documenting multiple attempts to notify guardians is listed in case the guardian cannot be reached in the first attempt.
Employee attempting notification:		Parent/Guardian contacted:		Time and manner of attempted notification:			Was notification successful?
Employee attempting notification:		Parent/Guardian contacted:		Time and manner of attempted notification:			Was notification successful?
If Parent/Guardian notification requirements were not complied with, explain why:



Describe employee actions before, during and after occurrence, including the reason for any of the following, if applicable: use of non-approved restraint, use of non-designated seclusion rooms, any restraint or seclusion that lasted longer than necessary:


Describe injuries sustained or property damaged by students or employees:



Describe future approaches to address student behavior including any consequences or disciplinary actions that may be imposed on the student:

This form has been reviewed and completed by the undersigned employee. A written copy of this form has been sent to the student’s parent or guardian within three school days of the occurrence. Unless the parent or guardian agrees to receive the report by email, fax, or hand delivery, the report must be sent by mail and postmarked by the third day following the occurrence. Enclosed with a copy of this form is an invitation for the parents or guardians to participate in the debriefing meeting scheduled in accordance with the law.

________________________________________________ Employee

________________________________________________Date of form delivered to Parent/Guardian

________________________________________________Method of Transmittal

mkohorst@carro… Thu, 02/18/2021 - 12:55

539E2 - Debriefing Letter To Guardian Of Student Involved In An Occurrence

Series 500

STUDENT PERSONNEL

Policy Title: Debriefing Letter To Guardian Of Student Involved In An Occurrence

Code No. 539.E2

WHERE PHYSICAL RESTRAINT AND/OR SECLUSION WAS USED

[This letter and the enclosed report may be transmitted electronically via email or fax, picked up in person, or mailed. If the district and the guardian do not agree on how to transmit this letter, it must be mailed via postage prepaid, first class mail to the guardian within 3 school days of the occurrence.]

Dear [Guardian],

Recently, your student [name] was involved in an occurrence at school that required the physical restraint and/or seclusion of your student as defined by 281 Iowa Administrative Code Ch. 103. A report related to this occurrence is enclosed with this letter.

The law requires debriefing meetings be held for such occurrences in the following circumstances:

• Following the first instance of seclusion or physical restraint during a school year;

• When any personal injury occurs as a part of the use of seclusion or physical restraint;

• When a reasonable educator would determine a debriefing session is necessary;

• When suggested by a student’s IEP team;

• When agreed to by the guardian and school officials; and

• After seven instances of seclusion or physical restraint of the student.

This letter is intended to inform you that a debriefing meeting will be held on [date within 5 days of transmission of letter, time, place] because of [reason from bulleted list above].

The following employees will be in attendance at this meeting: [list names and titles of employees]. We are inviting you to attend this debriefing meeting to engage with us on topics related to this occurrence.

If you would like to reschedule the debriefing meeting, please contact me as soon as possible via email [email address] or telephone [telephone number], and at least one school day prior to the date and time listed for this debriefing meeting. Your student is allowed to attend this meeting with your consent, and you are welcome to bring a representative of your choosing if you wish. If you plan to bring a representative to this meeting, please let us know at least one school day prior to the meeting so that we have an opportunity to make arrangements.

Code No. 539.E2

Pg. 2 of 2

We look forward to working with you to foster the continued health, safety and educational growth of your student.

___________________________________

[Administrator name], title

___________________________

Date

This form has been reviewed and completed by the undersigned employee. A written copy of this form has been sent to the student’s guardian within three school days of the debriefing meeting.

__________________________________

Employee

______________________________

Date delivered to Parent/Guardian

______________________________

Method of Transmittal

Date of Adoption/Review/Revision:

February 2021

November 2023

mkohorst@carro… Thu, 02/18/2021 - 12:55

539E3 Debriefing Meeting Document

Series 500

STUDENT PERSONNEL

Policy Title: Debriefing Letter To Guardian Of Student Involved In An Occurrence

Code No. 539.E2

WHERE PHYSICAL RESTRAINT AND/OR SECLUSION WAS USED

Dear [Guardian],

The law requires debriefing meetings be held for such occurrences in the following circumstances:

• Following the first instance of seclusion or physical restraint during a school year;

• When any personal injury occurs as a part of the use of seclusion or physical restraint;

• When a reasonable educator would determine a debriefing session is necessary;

• When suggested by a student’s IEP team;

• When agreed to by the guardian and school officials; and

• After seven instances of seclusion or physical restraint of the student.

This letter is intended to inform you that a debriefing meeting will be held on [date within 5 days of transmission of letter, time, place] because of [reason from bulleted list above].

We look forward to working with you to foster the continued health, safety and educational growth of your student.

___________________________________

[Administrator name], title

___________________________

Date

This form has been reviewed and completed by the undersigned employee. A written copy of this form has been sent to the student’s guardian within three school days of the debriefing meeting.

__________________________________

Employee

______________________________

Date delivered to Parent/Guardian

______________________________

Method of Transmittal

Date of Adoption/Review/Revision:

February 2021

November 2023

mkohorst@carro… Thu, 02/18/2021 - 12:56

540

540 dawn@iowaschoo… Wed, 02/26/2020 - 19:46

540E1

540E1 dawn@iowaschoo… Wed, 02/26/2020 - 19:52

540E2

540E2 dawn@iowaschoo… Wed, 02/26/2020 - 19:57

540R1

540R1 dawn@iowaschoo… Wed, 02/26/2020 - 20:04

542 - Student Government

STUDENT PERSONNEL

Series 500

Policy Title: Student Government Code No.: 542

The student council provides for student activities, serves as a training experience for student leaders, promotes the common good, gives students a share in the management of the school, develops high ideals of personal conduct, acts as a clearinghouse for student activities, seeks to interest students in school district affairs and helps solve problems that may arise. Members of the council are student representatives who have direct access to the administration.

The principal/designee, in conjunction with the students and licensed employees, will set forth the guidelines for the student government elections, operations, and other elements of the government.

Date of Adoption/Review/Revision:

July, 2003

July 2006

July 2010

September 2012

August 2015

September 2023

November 2023

dawn@iowaschoo… Wed, 02/26/2020 - 20:08

543 - Student Organizations

STUDENT PERSONNEL

Series 500

Policy Title: Student Organizations

Code No.: 543

Secondary school student-initiated, non-curriculum-related groups and student

curriculum-related groups, upon receiving permission from the principal/designee, may use school facilities for group meetings during non-instructional time.

Non-instructional time will mean any time before the first period of the day and after the last period of the day in which any student attends class. Meetings will not interfere with the orderly conduct of the education program or other school district operations. It is within the discretion of the principal/designee to determine whether the meetings will interfere with the orderly conduct of the education program or other school district operations. Activities relating to and part of the education program will have priority over the activities of another organization.

Curriculum-Related Organizations

It will also be the responsibility of the principal/designee to determine whether a student group is curriculum-related. One or more of the following questions will be answered affirmatively if the group is curriculum-related:

Is the subject matter of the group actually taught in a regularly offered course?
Will the subject matter of the group soon be taught in a regularly offered course?
Does the subject matter of the group concern the body of courses as a whole?
Is participation in the group required for a particular course?
Does participation in the group result in academic credit?

Secondary school curriculum-related student organizations may use the school district facilities for meetings and other purposes before and after the instructional school day. Employees are assigned to monitor approved meetings and may interact with curriculum-related organizations.

Non-curriculum-Related Organizations

Student-initiated, non-curriculum-related organizations are provided access to meeting space and school district facilities.

Only students may attend and participate in meetings of non-curriculum-related groups. Such attendance is strictly voluntary and student-initiated. As a means of determining whether a student's attendance is voluntary, the principal/designee may require parental consent for the student to attend the meetings.

Employees will be assigned to monitor approved meetings. Employees will not participate in the meeting or assist in planning, criticizing, or encouraging attendance. Only students may be involved in and attend the non-curriculum group's meetings.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2010

September 2012

August 2015

September 2023

November 2023

dawn@iowaschoo… Wed, 02/26/2020 - 20:09

544 - Student Publications

Students may produce official school publications as part of the curriculum under the supervision of a faculty advisor and the principal/designee. Official school publications include material produced in the journalism, newspaper, yearbook or writing classes and distributed to the student body either free or for a fee.

Any expressions made by students in the exercise of free speech, including student expression in official school publications, is not an expression of official school policy. The district, the board, and the district employees or officials are not liable in any civil or criminal action for any student expression made or published by students, unless the district employees or officials have interfered with or altered the content of the student speech or expression. The liability, if any, is only to the extent of the interference or alteration of the speech or expression.

Official school publications are free from prior restraint by district employees or officials except as provided by law. A faculty advisor shall supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech. The production of official school publications shall be guided by the law and by the ethical standards adopted by professional associations or societies of journalism.

Persons, other than students, who believe they have been aggrieved by student expression in a student-produced official school publication, will follow the grievance procedure outlined in board policy 241. Students who believe their freedom of expression in a student-produced official school publication has been restricted will follow the grievance procedure outlined in board policy 525.

The superintendent is responsible for developing a student publications code. This code will include, but not be limited to, reasonable rules including time, place, and manner of restrictions. The superintendent will also be responsible for distributing this policy and the student publications code to the students and their parents/guardians.

Date of Adoption/Revision:
July 1979
August 1994
August 1997
August 2000
July 2003
July 2010
September 2012
August 2015

dawn@iowaschoo… Wed, 02/26/2020 - 20:12

544R1 - Student Publications Code

A. Official school publications defined.

An "official school publication" is material produced by students in the journalism, newspaper, yearbook or writing classes and distributed to students either free or for a fee.

B. Expression in an official school publication.

No student will express, publish or distribute in an official school publication material which is:
a. Obscene;
b. Libelous;
c. slanderous; or
d. encourages students to:
1. commit unlawful acts;
2. violate school rules;
3. cause the material and substantial disruption of the orderly and efficient operation of the school or school activity;
4. disrupt or interfere with the education program;
5. interrupt the maintenance of a disciplined atmosphere; or
6. infringe on the rights of others.
Official school publications are produced under the supervision of a faculty advisor.

C. Responsibilities of students.

Students writing or editing official school publications will assign and edit the news, editorial, and feature contents of the official school publications subject to the limitations of the student publications code and the law.
Students will strive to achieve professional standards of accuracy, fairness, objectivity, and thoroughness in each and every aspect of official school publications.
Students will strive to achieve professional standards of grammar, usage, punctuation, and spelling for clarity and accuracy of official school publications.

D. Responsibilities of faculty advisors.

E. Liability.

F. Appeal procedure.

Students who believe they have been unreasonably restricted in their exercise of expression in an official student publication will seek review of the decision through the student grievance procedure, under board policy 525.
Persons who believe they have been aggrieved by a student-produced official student publication will file their complaint through the citizen grievance procedure, under board policy 241.

G. Time, place and manner of restrictions on official school publications.

Official student publications may be distributed in a reasonable manner on or off school premises.
Distribution in a reasonable manner will not encourage students to:
a. commit unlawful acts;
b. violate school rules;
c. cause the material and substantial disruption of the orderly and efficient operation of the school district or school activity;
d. disrupt or interfere with the education program;
e. interrupt the maintenance of a disciplined atmosphere; or
f. infringe on the rights of others.

Date of Adoption/Revision:
July 2006
July 2010
September 2012
August 2015

dawn@iowaschoo… Wed, 02/26/2020 - 20:14

545 - Social Events

All social events shall be under the control and supervision of licensed school personnel. Approval for an event shall be secured from the principal/athletic director or designee of the building involved and placed on the school calendar before any public announcement is made. Hours, behavior, and activities related to social events shall be reasonable and proper.

Date of Adoption/Revision:
July 1979
August 1994
August 1997
August 2000
July 2003
July 2006
July 2010
September 2012
August 2015

dawn@iowaschoo… Wed, 02/26/2020 - 20:18

546 - Attendance at Events Outside of School

Events in which students participate during school hours or as representatives of the district but at places outside of the school must be sponsored and supervised by licensed school personnel. Rules of behavior shall be the same as at any in-school activity or event.

The district has no control or responsibility for any school child when the child is in the custody and control of his parents/guardians or other agencies.

Date of Adoption/Revision:
July 1979
August 1994
August 1997
August 2000
July 2003
July 2006
July 2010
September 2012
August 2015

dawn@iowaschoo… Wed, 02/26/2020 - 20:20

547 - Student Work/Intern Program

STUDENT PERSONNEL

Series 500 Policy Title: Student Work/Intern Program

Code No.: 547

Coordination of education programs with local businesses can benefit the school district community. When mutually acceptable arrangements can be made between a local business and the board, secondary students may work for a local business to obtain school credit.

Such programs must be compatible with the education program and have the approval of the board.

It shall be the responsibility of the superintendent and/or designee to pursue such arrangements with local businesses.

Date of Adoption/Review/Revision:

September 2012

August 2015

November 2023

dawn@iowaschoo… Wed, 02/26/2020 - 20:22

548 - Student Performances

STUDENT PERSONNEL

Series 500

Policy Title: Student Performances Code No.: 548

Students, as part of the education program, may participate in contests or other public and private events approved by the superintendent that will be of benefit to the student and the education program. Performance at such events is a privilege.

Students, who perform at such events, serve as ambassadors of the school district and must conduct themselves in the same manner as required in the regular school day. Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures.

Students will be allowed to perform in these events only with proper permission and supervision and when the events do not disrupt the education program or other school district operations. The events must be approved by the superintendent, unless it involves unusual travel and expense, in which case the board must approve of the performance.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy. In developing the administrative regulations, these guidelines should be followed:

Performances by student groups below the high school level should be allowed on a very limited basis;
All groups of students should have an opportunity to participate; and
Extensive travel by one group of students should be discouraged.

It is within the discretion of the superintendent to determine whether the event will benefit the education program and the participating students. Contests or other performances by students unapproved by the superintendent are the responsibility of the parent and the student.

Date of Adoption/Review/Revision: September 2012

August 2015

November 2023

dawn@iowaschoo… Wed, 02/26/2020 - 20:25

550 - Parent-Teacher Conferences and Student Progress Reports

STUDENT PERSONNEL

Series 500

Policy Title: Parent-Teacher Conferences and Student Progress Reports

Code No.: 550

All Grades

The board recognizes the following objectives or purposes of a system of reporting practices:

To inform parents of the progress made by their students.
To bring parents into closer understanding of the expectations of the school.
To record for students their growth or achievement.
To assist students in evaluating their growth or achievement.
To assist the student, parent, and the school in working cooperatively for the welfare of the student.

Grades K-4

Parent-Teacher conferences shall be scheduled in grades kindergarten through 4th grade a minimum of twice a school year. Parents of students doing unsatisfactory work will receive a progress report at the mid-point of each twelve-week period.

Reporting shall be done at twelve-week intervals. Conferences between parent and teachers will be held at the request of parent or as the teacher or principal/designee deem advisable.

Grades 5-12

Parent-Teacher conferences shall be scheduled in grades five through twelve at a minimum of twice a school year. Grades are available for parents to view through Infinite Campus. Parents of students doing unsatisfactory work will receive a progress report at the mid-point of each nine-week period.

All parent (s) of students who have received an unsatisfactory mid-term must be informed of the possibility of failure in a course not later than two weeks before the close of the semester. The teacher shall notify the student and the parent.

Reporting shall be done at nine-week intervals. At the end of each nine weeks the parent may view grades on Infinite Campus. Conferences between parents and teachers will be held at the request of parent or as the teacher or principal/designee deem advisable.

Date of Adoption/Review/Revision:

July 1979

August 12, 1981

August 8, 1988

August 1996

July 1993

June 1999

June 2002

July 2003

July 2006

July 2010

September 2012

August 2015

January 2024

dawn@iowaschoo… Wed, 02/26/2020 - 20:27

551 - Retention, Promotion and Acceleration

STUDENT PERSONNEL

Series 500

Policy Title: Student Promotion - Retention - Acceleration

Code No.: 551

Students will be promoted to the next grade level at the end of each school year based on the student's achievement, age, maturity, emotional stability, and social adjustment.

The district shall adhere to the following:

Retention/Promotion in kindergarten – eighth grade: The retention of a student will be determined based upon the judgment of the district’s professional staff. When it becomes evident a student in grades kindergarten through eight may be retained in a grade level for an additional year, the parents will be informed prior to making the retention decision. It is within the sole discretion of the district to retain students in their current grade level and to deny promotion to a student.
Retention/Promotion in ninth – twelfth grade: Students in grades nine through twelve will be informed of the required coursework necessary to be promoted each year. When it becomes evident a student in these grades will be unable to meet the minimum credit requirements for the year, the student and parents will be informed. It is within the sole discretion of the district ~~and parent~~ to retain students in their current grade level and to deny promotion to a student.
Acceleration in kindergarten – twelfth grade: Students in grades kindergarten through twelve with exceptional talents may, with the permission of the principal and parents, take classes beyond their current grade level. Enrichment opportunities outside the school district may be allowed when they do not conflict with the school district's graduation requirements.
Retention or Acceleration in kindergarten – twelfth grade may also occur in additional instances as provided by law.

For students in grades kindergarten through sixth, if a student is not reading at a proficient level, the district will notify a student's parent or guardian of the student's reading level, and the option for parents to request that the student be retained in the student's current grade level for the subsequent school year. The district is prohibited from promoting a student to the next grade level if the student is not reading proficiently, and the student's parent or guardian requests the student be retained at their current grade level for the next year.

Any student or parent who is not satisfied with the decision of the district’s professional staff may seek recourse through policy 525 – Student Complaints and Grievances.

Date of Adoption/Review/Revision:

July 1983

August 1988

July 1993

June 1999

August 1996

June 1999

June 2002

July 2003

July 2006

July 2010

September 2012

August 2015

December 2023

August 2024

dawn@iowaschoo… Wed, 02/26/2020 - 20:31

551R1 - Retention and Promotion K-4

STUDENT PERSONNEL

Series 500

Policy Title: Retention and Promotion K-4

Code No.: 551R1

Following are rules and regulations, which shall govern the procedures under which staff personnel concerned with retention and acceleration shall operate:

Criteria to be Considered:
1. 1. 1. Academic Achievement
    2. Intellectual Ability
    3. Social Maturity
    4. Emotional Maturity
    5. Physical Development
    6. Chronological Age
    7. Language Development
    8. Attendance

Procedures
1. 1. 1. The classroom teacher will inform the principal/designee of his/her intent to discuss retention or acceleration with parents before the parents are approached.
    2. The classroom teacher will hold a face-to-face conference with the parents to initiate the possibility of retention or acceleration.
    3. If possible, initial discussions with parents regarding retention or acceleration should take place during the first semester.
    4. The parents and teacher should consider the student’s attitude regarding retention or acceleration before the final decision is made.
    5. Parents and staff should strive to make a final decision by the end of the third quarter, but in no case later than the last school day of the year.
    6. The classroom teacher, parents, and principal/designee shall reach a joint decision regarding retention or acceleration of the student. However, in the event of a disagreement, the parents shall have the final decision regarding retention or acceleration since they have ultimate responsibility for their student’s education.
    7. Students shall not be retained more than one time during their school experience.
    8. The classroom teacher’s recommendation to retain a student shall be placed in writing in the student’s cumulative record regardless of the final decision. This written record shall list the reasons for the recommendation. This written recommendation will remain a part of the cumulative record but will not be a part of the permanent record. The parent's signature to indicate they have seen the written recommendation shall be incorporated into the record.

Date of Adoption/Review/Revision:

August 1983

August 1993

August 1996

June 1999

June 2002

June 2003

July 2006

July 2010

September 2012

August 2015

December 2023

dawn@iowaschoo… Wed, 02/26/2020 - 20:34

551R2 - Retention and Promotion 5-8

The following are rules and regulations which shall govern the procedures under which Carroll Middle School personnel concerned with retention and promotion shall operate:

A. Criteria to be Considered:

Academic Achievement
Intellectual Ability
Social Maturity
Emotional Maturity
Physical Development
Chronological Age
Language Development
Attendance
Failure to successfully complete the Summer Success Program.

B. Procedures

The Summer Success Program will be the first step in the retention procedure. Students who fail to complete the Summer Success Program will be required to take the courses failed during the next school year.
If more than 2 courses are failed after completing the Summer Success Program, a meeting to discuss full-grade retention will be held between the parent/guardians and the building principal/designee.
The parent/guardians and the building principal/designee will reach a joint decision regarding retention of the student. However, in the event of a disagreement, the parent/guardians shall have the final decision regarding the grade level placement of the students. Students will be required to repeat coursework failed in the previous school year prior to being promoted to course work at the next grade level.
All 8th grade course work must be completed at a passing level before students can enroll in that subject area at Carroll High School.
An outline of the Summer Success Program is attached.

Carroll Middle School
Summer Success Program

The Carroll Middle School Success Program is designed to provide academic success for all students. This program has been designed to provide students additional opportunities to be successful in the academic arena. It also provides an additional student accountability piece. The program guidelines are outlined below.

Any student who fails an academic course at the end of a quarter will be required to attend the Summer Success Program.
The Summer Success Program will be held during the month of June. The length of time students are assigned to this program will be determined by the number of courses failed, and the amount of work necessary to pass the class(es).
If a student fails to attend or performs at an unsatisfactory level, he/she will be retained or required to retake the course(s) failed.
If a student is required to retake a course, he/she would be permitted to return to grade level course work at the start of second semester if they are receiving a C- or above.

Date of Adoption/Revision:
August 1999
June 2002
July 2003
July 2006
July 2010
September 2012
August 2015

dawn@iowaschoo… Wed, 02/26/2020 - 20:37

552 - Honors and Awards

Any regularly enrolled student may be considered for honors or awards awarded by the school. Qualifications for such awards shall be established by licensed school personnel who have been delegated the responsibility by the superintendent or the building principal/designee.

Date of Adoption/Revision:
July 1979
August 1994
August 1997
August 2000
July 2003
July 2006
July 2010
September 2012
August 2015

dawn@iowaschoo… Wed, 02/26/2020 - 20:40

553 - Testing Program

STUDENT PERSONNEL

Series 500

Policy Title: Testing Program

Code No.: 553

A comprehensive testing program is established and maintained to evaluate the education program of the school district and to assist in providing guidance or counseling services to students and their families.

No student is required, as part of any applicable program, funded by the United States Department of Education, to submit to a survey, analysis or evaluation that reveals information concerning:

political affiliations or beliefs of the student or student’s parent
mental or psychological problems of the student or the student's family;
sex behavior or attitudes;
illegal, antisocial, self-incriminating or demeaning behavior;
critical appraisals of other individuals with whom respondents have close family relationships;
legally recognized, privileged and analogous relationships, such as those of lawyers, physicians, and ministers;
religious practices, affiliations or beliefs of the student or student’s parent; or
income, (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program),

without prior consent of the student (if the student is an adult or emancipated minor), or in the case of an unemancipated minor, without the prior written consent of the parent.

Prior to an employee or contractor of the district providing information on a student enrolled in the district on any survey related to the social or emotional abilities, competencies or characteristics of the student; the district will provide the parent of the student detailed information related to the survey and obtain written consent of the parent of the student. This includes the person who created the survey, the person who sponsors the survey, how the information generated by the survey is used and how information generated by the survey is stored. This requirement will not prohibit a district employee from answering questions related to a student enrolled in the district as part of developing or implementing an individualized education program for the student.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

It is the responsibility of the board to review and approve the evaluation and testing program.

Date of Adoption/Review/Revision:

July 2003 June 2017

July 2006 August 2023

September 2012 December 2023

August 2015

dawn@iowaschoo… Wed, 02/26/2020 - 20:42

554 - Early Graduation

STUDENT PERSONNEL

Series 500

Policy Title: Early Graduation Code No.: 554

Students will be required to complete the necessary coursework and graduate from high school at the end of grade twelve. Students may graduate prior to this time if they meet the minimum graduation requirements stated in the board policy.

Students are required to give notice verbally of their intent to graduate early at spring registration. Written notice of intent must be given by December 1 for mid-term graduation and by April 1 for graduation at the end of the junior year to a CHS administrator or counselor. Students must have the approval of the board and a recommendation by the superintendent and principal/designee to graduate early.

A student who graduates early will no longer be considered a student and will become an alumnus of the school district. However, the student who graduates early may participate in commencement exercises.

Students who graduate early may attend the next graduation. It will be the responsibility of the early graduates to check with the school, in advance, regarding:

Picking up announcement package (ordered in the fall).
Distribution of cap and gown.
Graduation practice—(NOTE: All students must take part in the graduation practice in order to participate in the graduation ceremony unless excused by the principal/designee.)

Date of Adoption/Review/Revision:

August 1998

July 2003

July 2006

July 2010

September 2012

August 2015

December 2023

dawn@iowaschoo… Wed, 02/26/2020 - 20:44

555 - Commencement

STUDENT PERSONNEL

Series 500

Policy Title: Commencement Code No. 555

Students who have met the requirements for graduation will be allowed to participate in the commencement activities provided they abide by the proceedings organized by the school district. It is the responsibility of the principal/designee to solicit input from each graduating class regarding the proceedings for their commencement.

Failure of a student to participate in commencement will not be a reason for withholding the student's final progress report or diploma certifying the student's completion of high school.

Date of Adoption/Review/Revision:

July 2003

July 2006

July 2010

September 2012

August 2015

April 2020

January 2022

December 2023

dawn@iowaschoo… Wed, 02/26/2020 - 20:45

556 - Parental and Family Engagement

STUDENT PERSONNEL

Series 500

Policy Title: Parental and Family Engagement

Code No.: 556

Parent and family engagement is an important component in a student’s success in school. The board encourages parents and families to become involved in their child’s education to ensure the child’s academic success. The board will:

Involve parents and families in the development of the Title I plan, the process for school review of the plan and the process for improvement;
Provide the coordination, technical assistance and other support necessary to assist and build the capacity of all participating schools in planning and implementing effective parent and family involvement activities to improve student academic achievement and school performance;
To the extent feasible, coordinate and integrate parent and family engagement strategies under Title I with parent and family engagement strategies outlined in other relevant Federal, State, and local laws and programs.
Conduct with the involvement of parents and family members, an annual evaluation of the content and effectiveness of the parent and family engagement policy in improving the academic quality of the school served including identifying barriers to greater participation by parents in Title I activities (with particular attention to low-income parents, Limited English Proficient (LEP) parents, parents of any racial or ethnic minority, parents with disabilities and parents with limited literacy);
Use the findings of the annual evaluation to design strategies for more effective parental and family involvement and to revise, as necessary, the parental and family involvement policies; and
Involve parents and families in Title I activities.

The board will review this policy annually. The superintendent is responsible for notifying parents and families of this policy annually or within a reasonable time after it has been amended during the school year. The superintendent may develop an administrative process or procedures to implement this policy.

Date of Adoption/Review/Revision:

July 2003

July 2006

September 2012

August 2015

June 2017

December 2023

August 2024

Jen@iowaschool… Mon, 02/24/2020 - 12:14

556R1 - Parental and Family Engagement Building-Level Regulation

STUDENT PERSONNEL

Series 500

Policy Title: Parental and Family Engagement Building-Level Regulation

Code No.: 556R1

To further the interests of student achievement, the superintendent will create necessary rules to engage parents and family members within the district in the following ways on a building-level basis:

Policy Involvement: The district will host an annual meeting and invite all parents to attend; and inform parents of their rights and the district’s requirements under Title I. This meeting will also invite parents to become involved in the planning, review and improvement of a building policy and in developing the district plan. The district will inform parents of:
- programs under this policy,
- curriculum and assessment used for students,
- the opportunity to meet with administration to participate in decisions related to their children’s education,
- a description and explanation of curriculum used in the school forms of academic assessment used to measure student progress, and
- achievement levels of the challenging state academic standards.

Accessibility: Provide opportunities for informed participation of parents and family members in understandable formats and languages. This includes participation by parents and family members who may have disabilities, limited English proficiency, and migratory children. Offer a flexible number of meetings during the day, evening and weekends to facilitate parent involvement. The superintendent has discretion to allow schools to provide childcare for families of students during these meetings through Title I funds.

High Student Academic Achievement: Each school in the district will jointly develop with parents and family members a school-parent compact that outlines how parents, staff and students share responsibility for improving student academic achievement; and how a partnership will be built to achieve this. The compact will describe the responsibility of the school to provide high quality curriculum and instruction, and the parents’ responsibility to support their children’s learning. This will also address the importance of communication between schools and parents through parent teacher conferences, regular reports to parents on their children’s progress, and ensuring regular meaningful communication between family and school staff.

4. Building Capacity for Involvement: Each school within the district will include in their plan ways to achieve the following:

Assist parents and families to understand topics including academic standards and assessments and how to monitor student progress;
Provide materials and training to help parents work with students to improve achievement;
Educate teachers and staff in how to communicate with parents and build ties to foster academic success;
Coordinate and integrate other federal, state and local programs to support parents in more fully participating in students’ education;
Ensure information related to programs is sent to parents and families in understandable formats; and
Provide other reasonable support to encourage parental involvement

Schools Operating a School wide Program: Each school operating a school wide program under this policy shall:
- Involve parents on a timely and ongoing basis in the planning, review and improvement of programs, including the parent and family engagement school policy drafting and review, and the joint development of the school wide program.
- If the school wide program plan is not satisfactory to the parents of the participating children, parent comments will be requested and submitted with the plan to the district.

Date of Adoption/Review/Revision

December 2019

December 2023

August 2024

Jen@iowaschool… Mon, 02/24/2020 - 12:14

558 - Education Records Access

STUDENT PERSONNEL

Series 500

Policy Title: Education Records Access

Code No.: 558

The board recognizes the importance of maintaining education records and preserving their confidentiality as provided by law. Education records are kept confidential at collection, storage, disclosure, and destruction stages. The board secretary is the custodian of education records. Education records may be maintained in the central administration office or administrative office of the student's attendance center.

For the purposes of this policy, the defined words have the following meaning:

“Education Record” means those records that contain information directly related to a student and which are maintained by an education agency or institution or by a party acting for the agency or institution.
“Eligible Student” means a student who has reached eighteen years or attends a postsecondary institution. Parents of an eligible student are provided access to education records only with the written permission of the eligible student unless the eligible student is defined as a dependent by the Internal Revenue Code. In that case, the parents may be provided access without the written permission of the student.

An education record may contain information on more than one student. Parents will have the right to access the information relating to their student or to be informed of the information. Eligible students will also have the right to access the information relating to themselves, or be informed of the information.

Parents, eligible students, and other individuals authorized in accordance with law will have access to the student’s education records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made. Parents, other than parents of an eligible student, may be denied access to the student’s records if the school district has a court order stating such or when the district has been advised under the appropriate laws that the parents may not access the student records. Parents, an eligible student or an authorized representative of the parents will have the right to access the student's education records prior to an Individualized Education Program (IEP) meeting or hearing.

Copies of education records will be provided if failure to do so would effectively prevent the parents or student from exercising the right to access the education records. Fees for copies of the records are waived if it would prevent the parents or student from accessing the records. A fee may not be charged to search or retrieve information from education records.

Upon the request of parents or an eligible student, the school district will provide an explanation and interpretation of the education records and a list of the types and locations of education records collected, maintained or used by the school district.

If the parents or an eligible student believes the information in the education record is inaccurate, misleading or violates the privacy of the student, the parents or an eligible student may request that the school district amend the education records.

Education records may be disclosed in limited circumstances without parental or eligible student's written permission. This disclosure is made on the condition that the education record will not be disclosed to a third party without the written permission of the parents or the eligible student. This disclosure may be:

To school officials within the school district and AEA personnel whom the superintendent has determined to have a legitimate educational interest, including, but not limited to, board members, employees, school attorney, auditor, health professionals, and individuals serving official school committees;

To officials of another school district in which the student wishes to enroll, provided the other school district notifies the parents the education records are being sent and the parents have an opportunity to receive a copy of the records and challenge the contents of the records unless the annual notification includes a provision that records will automatically be transferred to new school districts;

To the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education or state and local educational authorities;

In connection with a student’s application for or receipt of financial aid

To organizations conducting educational studies for, or on behalf of, educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction, if such studies are conducted in such a manner as will not permit the personal identification of students and their parents by persons other than representatives of such organizations and such information will be destroyed when no longer needed for the purpose for which it was conducted

To accrediting organizations;

To parents of a dependent student as defined in the Internal Revenue Code;

To comply with a court order or judicially issued subpoena consistent with an interagency agreement between the district and juvenile justice agencies;

In connection with a health or safety emergency; or

As directory information; or

In additional instances as provided by law.

The superintendent will keep a list of the individuals and their positions who are authorized to view a special education student's education records without the permission of the parents or the eligible student. Individuals not listed are not allowed access without parental or an eligible student's written permission. This list must be current and available for public inspection and updated as changes occur.

The superintendent will also keep a list of individuals, agencies, and organizations which have requested or obtained access to a student's education records, the date access was given and their legitimate educational interest or purpose for which they were authorized to view the records. The superintendent, however, does not need to keep a list of the parents, authorized educational employees, officers and agencies of the district who have accessed the student's education records. This list for an education record may be accessed by the parents, the eligible student, and the custodian of education records.

Permanent education records, including a student's name, address, phone number, grades, attendance record, classes attended, grade level completed and year completed may be maintained without time limitation. Permanent education records will be kept in a fire-safe vault or they may be maintained electronically with a secure backup file.

When personally identifiable information, other than permanent education records, is no longer needed to provide educational services to a special education student, the parents or eligible student are notified. This notice is normally given after a student graduates or otherwise leaves the school district. If the parents or eligible student request that the personally identifiable information be destroyed, the district will destroy the records, except for permanent records. Prior to the destruction of the records, the school district must inform the parents or eligible student the records may be needed by the parents or eligible student for social security benefits or other purposes. For purposes of policy, “no longer needed to provide educational services,” means that a record is no longer relevant to the provision of instruction, support, or related services and it is no longer needed for accountability and audit purposes. At a minimum, a record needed for accountability and audit purposes must be retained for five years after completion of the activity for which funds were used.

The school district will cooperate with the juvenile justice system in sharing information contained in permanent student records regarding students who have become involved with the juvenile justice system. The school district will enter into an interagency agreement with the juvenile justice agencies involved.

The purpose of the agreement is to allow for the sharing of information prior to a student's adjudication in order to promote and collaborate between the school district and the agencies to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs

supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully completing their education.

The school district may share any information with the agencies contained in a student's permanent record, which is directly related to the juvenile justice system's ability to effectively serve the student. Prior to adjudication information contained in the permanent record may be disclosed by the school district to the parties without parental consent or court order. Information contained in a student's permanent record may be disclosed by the school district to the agencies after adjudication only with parental consent or a court order. Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student's family or coordinating the delivery of programs and services to the student or student's family.

Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student's parent, or legal or actual custodian.

Confidential information shared between the school district and the agencies will remain confidential and will not be shared with any other person, unless otherwise provided by law. The school district may discontinue information sharing with an agency if the school district determines that the agency has violated the intent or letter of the agreement.

Agencies will contact the principal of the attendance center where the student is currently or was enrolled. The principal will then forward copies of the records within a reasonable time following receipt of the request.

The school district will provide training or instruction to employees about parents' and eligible students' rights under this policy. Employees will also be informed about the procedures for carrying out this policy. It is the responsibility of the superintendent to annually notify parents and eligible students that they have the right to:

Inspect and review the student's education records;
Seek amendment of the student’s education records that the parent or eligible student believes to be inaccurate, misleading, or otherwise in violation of the student’s privacy rights;
Consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that the law authorizes disclosure without consent; and
File a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the law.

The notice is given in a parents' or eligible student's native language. Should the district collect personal information from students for the purposes of marketing or selling that information, the school district will annually notify parents of such activity.

The notice will include a statement that the parents have a right to file a complaint alleging the school district failed to comply with this policy. Complaints are forwarded to Student Privacy Policy Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, D.C. 20202-8520.

Date of Adoption/Review/Revision:

July 1979

January 1988

July 1993

August 1996

August 1997

June 1999

June 2002

July 2003

July 2006

July 2010

September 2012

August 2015

June 2017

December 2023

dawn@iowaschoo… Wed, 02/26/2020 - 20:48

558E1 - Request of Non-parent for Examination or Copies of Education Records

STUDENT PERSONNEL

Series 500

Policy Title: Request of Nonparent for Examination or Copies of Education Records

Code No.: 558E1

The undersigned hereby requests permission to examine the Carroll Community School District's official education records of:

_______________________________________________________________________ (Legal Name of Student) (Date of Birth)

The undersigned requests copies of the following official education records of the above student:

The undersigned certifies that they are (check one):

____ An official of another school system in which the student intends to enroll.

____ An authorized representative of the Comptroller General of the United States.

____ An authorized representative of the Secretary of the U.S. Department of Education or U.S. Attorney General.

____ A state or local official to whom such is specifically allowed to be reported

or disclosed.

____ A person connected with the student's application for, or receipt of, financial

aid (SPECIFY DETAILS ABOVE).

____ Otherwise authorized by law. (SPECIFY DETAILS_____________________)

____ A representative of a juvenile justice agency with which the school district

has an interagency agreement.

The undersigned agrees that the information obtained will only be disclosed consistent with state or federal law without the written permission of the parents of the student, or the student if the student is of majority age.

__________________________ ___________ _____________________________

Signature Title Agency

Date: __________________ Address: ______________________________________

City:_______________________________

State: _____________ Zip: ________________ Phone Number: _________________

APPROVED:

Signature: ______________________________________

Title: ___________________________________________

Dated: _________________________________________

Date of Adoption/Review/Revision

June 2017

December 2023

dawn@iowaschoo… Wed, 02/26/2020 - 20:51

558E2 - Authorization For Release of Education Records

STUDENT PERSONNEL

Series 500

Policy Title: Authorization For Release of Education Records

Code No.: 558E2

The undersigned hereby authorizes the Carroll Community School District to release copies of the following official education records

________________________________________________________________________

concerning: ______________________________________________________________

(Full Legal Name of Student) (Date of Birth)

________________________________________________________________________(Name of Last School Attended)

From 20___ to 20___ (Year(s) of Attendance)_______

The reason for this request is: _______________________________________________

My relationship to the child is: ______________________________________________

Copies of the records to be released are to be furnished to:

( ) the undersigned

( ) the student

( ) other (please specify)___________________________________________________

____________________________________________

(Signature)

Date:__________________________

Address: _______________________

City: __________________________ State: _________________________

Zip: ___________________________ Phone Number: _________________

Date of Adoption/Review/Revision:

June 2017

December 2023

dawn@iowaschoo… Wed, 02/26/2020 - 20:53

558E3 - Request for Hearing on Correction of Education Records

STUDENT PERSONNEL

Series 500

Policy Title: Request for Hearing on Correction of Education Records

Code No.: 558E3

To: ____________________________________________________________________

Board Secretary (Custodian) Address

I believe certain official education records of my child,

______________________________________________________________________,

(Full legal name of student)

Carroll Community School District, are inaccurate, misleading or in violation of privacy rights of my child.

The official education records which I believe are inaccurate, misleading or in violation of privacy or other rights of my child are:

_______________________________________________________________________

The reason I believe such records are inaccurate, misleading or in violation of the privacy or other rights of my child is:

_______________________________________________________________________

My relation to the child is: _________________________________________________

I understand that I will be notified in writing of the time and place of the hearing; that I will be notified in writing of the decision; and I have the right to appeal the decision by so notifying the hearing officer in writing within ten days after my receipt of the decision or a right to place a statement in my child's record stating I disagree with the decision and why.

____________________________________________

(Signature)

Date:__________________________

Address: _______________________

City: __________________________ State: _________________________

Zip: ___________________________ Phone Number: _________________

Date of Adoption/Review/Revision:

June 2017

December 2023

dawn@iowaschoo… Wed, 02/26/2020 - 21:11

558E4 - Request for Examination of Education Records

STUDENT PERSONNEL

Series 500

Policy Title: Request for Examination of Education Records

Code No.: 558E4

To: _______________________________________________________________________ Board Secretary (Custodian) Address

The undersigned desires to examine the following official education records:

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

of ______________________________, __________________ _______

Full Legal Name of Student Date of Birth Grade

Carroll Community School District,

My relationship to the student if (applicable) is:

_______________________________________________________________________

(check one)

____ I do

____ I do not

desire a copy of such records. I understand that a reasonable charge may be made for the copies.

Parent's/Eligible Student's Signature:

_______________________________________________________

Date: __________________________________________________________________

Address: ________________________ City:_______________________________

State: _____________ Zip: ________________ Phone Number: _________________

APPROVED:

Signature: _________________________________

Title: ____________________________________

Dated: ____________________________________

Date of Adoption/Review/Revision:

June 2017

December 2023

dawn@iowaschoo… Wed, 02/26/2020 - 21:14

558E5 - Notification of Transfer of Education Records

STUDENT PERSONNEL

Series 500

Policy Title: Notification of Transfer of Education Records

Code No.: 558E5

To: _______________________________________________________

Parent

Date: ______________________________________________________

______________________________________________________________________________

Street Address City State Zip

Please be notified that copies of the Carroll Community School District's official education records concerning

______________________________________________________________________________

(Full legal name of student)

have been transferred to:

________________________________________ _________________________________

School District Name Address

upon the written statement that the student intends to enroll in said school system.

If you desire a copy of such records furnished, please check here _____ and return this form to the undersigned. A reasonable charge will be made for the copies.

If you believe such records transferred are inaccurate, misleading or otherwise in violation of the privacy or other rights of the student, you have the right to a hearing to challenge the contents of such records.

______________________________________________

(Name)

______________________________________________

(Title)

Date of Adoption/Review/Revision: June 2017 December 2023

dawn@iowaschoo… Wed, 02/26/2020 - 21:15

558E6 - Letter to Parent Regarding Receipt of A Subpoena

STUDENT PERSONNEL

Series 500

Policy Title: Letter to Parent Regarding Receipt of A Subpoena

Code No.: 558E6

Date: ______________________________________________________

Dear: ______________________________________________________

(Parent)

This letter is to notify you that the Carroll Community School District has received a

______________________ requesting copies of your child's education records. The (subpoena or court order)

specific records requested are

_____________________________________________________________________.

The school district has until ______________________________________________

(date on subpoena or court order)

to deliver the documents to _______________________________________________

(requesting party on subpoena or court order).

If you have any questions, please do not hesitate to contact me at

______________________________________________

(Principal or Superintendent's phone number)

Sincerely,

______________________________________________

(Principal or Superintendent)

Date of Adoption/Review/Revision: June 2017 December 2023

dawn@iowaschoo… Wed, 02/26/2020 - 21:27

558E7 - Juvenile Justice Agency Information Sharing Agreement

STUDENT PERSONNEL

Series 500

Policy Title: Juvenile Justice Agency Information Sharing Agreement

Code No.: 558E7

Statement of Purpose: The purpose of this Agreement is to allow for the sharing of information among the School District and the Agencies prior to a student's adjudication in order to promote and collaborate to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully completing their education.

Identification of Agencies: This agreement is between Carroll Community School District (hereinafter "School District") and Juvenile Court Services (hereinafter "Agencies").

Statutory Authority: This agreement implements Iowa Code § 280.25 and is consistent with 34 C.F.R. 99.38.

Parameters of Information Exchange:

The School District may share any information with the Agencies contained in a student's permanent record which is directly related to the juvenile justice system's ability to effectively serve the student.
Prior to adjudication information contained in the permanent record may be disclosed by the school district to the Agencies without parental consent or court order.
Information contained in a student's permanent record may be disclosed by the School District to the Agencies after adjudication only with parental consent or a court order.
Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student's family or coordinating the delivery of programs and services to the student or student's family.
Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student's parent, ~~guardian,~~ or legal or actual custodian.
Information obtained by the school from other juvenile justice agencies may not be used as the basis for disciplinary action of the student.
This agreement only governs a school district's ability to share information and the purposes for which that information can be used. Other agencies are bound by their own respective confidentiality policies.

Records' Transmission: The individual requesting the information should contact the principal of the building in which the student is currently enrolled or was enrolled. The principal will forward the records within a reasonable time following receipt of the request.

Confidentiality: Confidential information shared between the Agencies and the school district will remain confidential and will not be shared with any other person, unless otherwise provided by law. Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student's parent. Agencies or individuals violating the terms of this agreement subject their entity represented and themselves personally to legal action pursuant to federal and state law.

Amendments: This agreement constitutes the entire agreement among the agencies with respect to information sharing. Agencies may be added to this agreement at the discretion of the school district.

Term: This agreement is effective from September 1, 2012.

Termination: The School District may discontinue information sharing with an Agency if the School District determines that the Agency has violated the intent or letter of this Agreement.

APPROVED:

Signature: ___________________________ Address: ___________________________________

Title: _______________________________ City: ______________________________________

Agency: _____________________________ State: ___________________ Zip: _____________

Dated: _______________________________ Phone Number: _____________________________