Call to Order:
Board President Jennifer Munson called the meeting to order at 6:00 p.m. in the media center of Carroll High School. Board members present: Karen Friedlein, Duane Horsley, Jon Sampson, and Jennifer Munson. Staff present: Marty Fonley, Gary Bengtson, Sue Ruch, Jerry Raymond, Tammie McKenzie, Larry Lesle, Tom Borchers, Jesse Strong, Craig Rowedder, Chelsea Bissen, Randy Bissen, Jeff Dvorak, Francie O’Leary and Al Sterns. Others present: Amy
Whitver, Annie Mehl, Nathan Konz, Michael Bach, Gary Bellinghausen, and Owen Perrin.

Approval of Agenda:
Duane Horsley moved to approve the agenda as presented. Jon Sampson
seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Karen, Duane, Jon, Jennifer Nays: None

Consent Agenda:
A. Minutes of the May 20th and May 30th Board meetings:
B. Bill listings in the following amounts:

• General Fund $331,752.71
• Student Activity Fund $31,853.93
• Management Fund $27,693.00
• Local Option Sales Tax $115,286.00
• Nutrition Fund $31,649.60
• Physical Plant & Equipment Levy $7,811.25

C. Resignations:
D. Field Trips:
E. Items Withdrawn from Consent Agenda:
It was moved by Jon Sampson to approve the consent agenda. Duane Horsley
seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Duane, Jon, Jennifer, Karen Nays: None

Public Forum:
There was no one present with an issue to bring before the Board.

The Board presented Mr. Marty Fonley with a Certificate of Appreciation for serving as the District’s Interim Superintendent.

Brad Jorgensen arrived at 6:20 p.m.

Donations:
Marty Fonley presented the following donations for approval:

• Kids Christmas Wish Fund (through KCIM/KKRL) wishes to donate $700 to the Summer Meals Program.
• Beth Wiederin wishes to donate a John Deere B tractor to the FFAprogram. This would enable students to experience farm equipment restoration. The tractor has an estimated value of $2,000.
• Two employees of Wells Fargo have made donations of $100 each.  They would like the donations to be used by Carroll Middle School.

Tammie McKenzie stated that the tractor doesn’t currently align with the agriculture education curriculum. She suggested that FFA instructor Mr. Eischeid
visit with Ms. Wiederin and possibly donate it to the FFA chapter instead. 

It was moved by Jon Sampson to approve the donation from KCIM/KKRL and Wells Fargo. Karen Friedlein seconded the motion. On a roll call vote, the
motion passed as follows: Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

School Improvement Report:
A. IGDIs/FAST 2018-2019 results:
Sue Ruch presented results from the IGDI/FAST assessments for the 2018-2019 school year.
B. NWEA Math 2018-2019 results:
The building principals reviewed results from the 2018-2019 NWEA math assessment.

Personnel Report:
A. Approval for Employment:
The following recommendations for employment were presented for approval:

• Sue Ruch recommended Darby Skillern for a kindergarten position at Fairview Elementary School. If approved, she would be on Step 0 of the BA Lane and receive $38,145 (base of $31,775).
• Sue Ruch recommended Hannah Robinson for a first grade teaching position at Fairview Elementary School. If approved she would be placed on Step 11 of the BA Lane and receive $45,207 (base of $38,704)
• Randy Bissen recommended Kim Klein for the Student Senate sponsor position. If approved, Ms. Klein would be on Step 0 of the salary schedule and receive $953.
• Jerry Raymond recommended Britni Hubbard for the Administrative Assistant position at the Carroll Middle School. If approved, Ms. Hubbard would be paid $12.00 per hour and work 8 hours per day.
• Sue Ruch recommended the following teachers for Teacher Leadership and Compensation positions:
  • Jodie Guddall – TLC Oversight Committee Member (AES)
  • Tina Netusil – Mentor, Kindergarten Teacher (FV)
  • Ali Schon – Mentor, Kindergarten Teacher (FV)
  • Bev Schmitt-Kirsch – Mentor, Kindergarten Teacher (FV)
  • Amanda Warnaca – Mentor, Special Education Teacher (AES)
  • Ashley Wuebker, - Guidance Counselor (AES)
• Tammie KcKenzie recommended the following teachers for Teacher Leadership and Compensation positions:
  • Kim Klein – TLC Mentor position
  • Kim Renning – TLC Oversight position
  • Bill Polking – TLC Mentor position
• Randy Bissen recommended Kevin Brincks for the set construction position. If approved, Mr. Brincks would receive $1,131. Approval is recommended contingent upon receipt of a clear background check.
• Randy Bissen recommended Jennifer Swope for the music accompanist position. If approved, Ms. Swope would be paid $12.25 per hour.
• Tammie McKenzie would like to recommend Eric Hahn for a special education teacher associate position at Carroll Middle School. If approved, Mr. Hahn would work 7 hours per day and receive $11.25 per hour.
• Randy Bissen is recommending Lauren Opperman for a freshman volleyball coaching position. If approved, Ms. Opperman would be on Step 3 and would receive $3,030.
• Randy Bissen is recommending Shelley Helmich for the freshman girls’ basketball coaching position. If approved, Ms. Helmich would be on Step 31 and would receive $3,591.
• Jeff Cullen is recommending Mike Brinker for the position of substitute bus driver. If approved, Mr. Brinker would receive $17.95 per hour.
• Tammie McKenzie would like to recommend Erin Comstock for ESY online coursework for credit recovery for the following times and dates: June 6-7-10-11-12-13 & 14 from 8:00 a.m. to 11:00 a.m.
• Jeff Cullen is recommending Jason Gehling for the assistant bus mechanic position. If approved, Mr. Gehling would work eight hours per day and be paid $19.00 per hour. Approval is contingent upon a clear background check and contingent upon his obtaining his passenger and school bus license endorsements.

B. Contract Modifications:

• Marty Fonley reported that Tony Hooper was approved April 15, 2019 for an assistant varsity football coaching position at Step 0 on the salary schedule. Tony has 17 years of paid coaching experience and should be placed on Step 35 and receive $4,844.

C. Volunteer:

• Sydney Crnkovich wishes to be a volunteer with the varsity volleyball program. She has been a middle school volleyball coach for three years at Carroll Community School District. 

It was moved by Jon Sampson to accept the personnel recommendations.  Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

Administrative Report:
A. Handbook Revisions:
1. CMS Eligibility Policy:
Jerry Raymond presented an eligibility policy for the Carroll Middle School.  It was moved by Duane Horsley to approve the eligibility for the Carroll Middle School and remove the word policy from the statement. Brad Jorgensen seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

2. CMS Student Handbook Revisions:
3. CMS Staff Handbook:
Jerry Raymond presented proposed changes for the Carroll Middle School Student and Staff Handbooks.  It was moved by Karen Friedlein to accept the changes recommended for the Carroll Middle School student and staff handbooks. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None

4. CHS Student Handbook Revisions:
5. CHS Teacher Handbook:
Tammie McKenzie presented proposed changes for the Carroll High School Student and Staff Handbooks.  It was moved by Brad Jorgensen to approve the revised Carroll High School student and staff handbooks with the changes to after hours and competition eligibility as discussed. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

6. FV and AES Staff Handbooks:
7. FV and AES Student Handbooks:
8. Preschool Handbooks:
Sue Ruch presented the proposed changes to the Fairview Elementary, Adams Elementary, and Preschool Student and Staff Handbooks: It was moved by Jon Sampson to approve the revised handbooks for Fairview Elementary, Adams Elementary, and the Preschool program.  Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None
 

B. Approve CESA Contract:
It was moved by Duane Horsley to approve the master contract with the Carroll Education Support Association for the 2019 to 2021 school years. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None

C. Approve CEA Contract:
It was moved by Brad Jorgensen to approve the master contract with the Carroll Education Association for the 2019 to 2021 school years. Jon Sampson
seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

D. Consider Board Policy 319 – Administrator Insurance:

E. Consider revision of Board Policy 401 – Equal Employment Opportunity and Affirmative Action:

F. Consider Board Policy 426 – Affirmative Action Grievance Procedure:

G. Consider Board Policy 499 – Suicide Prevention and ACES Training Requirements:

It was moved by Karen Friedlein to approve the first reading of Board Policy 319 – Administrator Insurance, 401 – Equal Employment Opportunity and
Affirmative Action, 426 – Affirmative Action Grievance Procedure, and 499 – Suicide Prevention and ACES Training Requirements. Brad Jorgensen
seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None

H. Revision of Board Policy 708R1 – Bus Service Eligibility Regulation:
It was moved by Brad Jorgensen to approve the first reading of revised Board Policy 708R1 – Bus Service Eligibility Regulation. Duane Horsley
seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

I. Second Reading of Policies:

• Policy 303 – Superintendent Qualifications, Recruitment & Appointment
• Policy 413 – Personnel Health and Safety
• Policy 495 – Substitutes (Teachers)
• Policy 208 – Term of Office

It was moved by Duane Horsley to approve the second reading of Board Policy 303 - Superintendent Qualifications, Recruitment & Appointment, 413
– Personnel Health and Safety, 495 – Substitute Teachers, and 208 – Term of Office. Brad Jorgensen seconded the motion. On a roll call vote, the motion
passed as follows:  Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

J. 400 Series of Board Policies:
Marty Fonley suggested that as the result of a review from the school attorney the following Board Policies are recommended for deletion and moved to a handbook:

• 433 - Voluntary Retirement
• 467 – Evaluation – Classified Employees
• 468 – Employee Minimum Wage and Overtime Compensation
• 469 – Resignation – Classified Personnel
• 476 – Grievance Procedure
• 485 – Licensed Employee Salary Schedule
• 486 – Placement on Salary Schedule
• 487 – Insurance - Licensed Staff
• 488 – Evaluation Procedure – Licensed Employee

  It was moved by Duane Horsley to table the removal of Board Policies 433 – Voluntary Retirement and 486 – Placement on Salary Schedule and to remove policies 467, 468, 469, 476, 485, 487, and 488 as recommended.  Brad Jorgensen seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None

K. Driver Education Program for 2019-2020:
1. Contract for Driver’s Education Services:
Marty Fonley presented a proposed contract with Deluxe Driving Academy to have them to provide all drivers education programing. It was moved by Karen Friedlein to approve the contract with Deluxe Driving Academy for driver education services contingent upon our attorney reviewing the contract. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jon, Jennifer, Karen, Duane Nays: None

2. Driver Education Fees:
It was moved by Duane Horsley to approve the increase of the driver education fee from $350 to $375. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Duane, Jon Nays: None

3. Class Credit:
Tammie McKenzie proposed that starting with the graduating class of 2020 driving education class credit will not count on a student’s transcript. Currently only those taking drivers education at the school receive credit for the class.  It was moved by Duane Horsley to remove the half credit hour for
drivers education beginning with the 2020 school year. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Duane, Jon, Jennifer Nays: None

L. MICA Program – Mid-Iowa Community Action:
Tammie McKenzie and Larry Lesle reviewed this program for Carroll Middle School and Carroll High School students. The program would offer lessons in self-esteem, learning strategies, time management, networking, jobs, and money.

M. Appoint Level II Investigator:
Marty Fonley stated that the district’s current Level II investigator has retired. He suggested that the Carroll Police Department be appointed as the
district’s Level II investigator for the 2019-2020 school year.  It was moved by Jon Sampson to appoint the Carroll Police Department as the district’s Level II Investigator. Karen Friedlein seconded the motion.  On a roll call vote, the motion passed as follows:  Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

Business Office Report:
A. Carroll High School Gymnasium – Control Room Proposal:
The Board reviewed a proposal by district personnel to create a control room for the high school gymnasium in the small commons. This room would contain all controls for the new video board, Tiger Vision cameras, and gymnasium audio equipment. The district is currently soliciting bids on the installation of walls to create this room. The Board expressed support for the proposed project.

B. Proposal to Replace District-Wide Radio System:
This item was tabled.

C. Sealed Bids on Used Buses:
Marty Fonley reported that only one sealed bid was received on the district’s used buses. That bid was from Mike Huff, a salvage dealer from Blenco,
who offered $501.01 for each bus. There was a minimum bid of $500 stipulated on each vehicle.

It was moved by Duane Horsley to accept the bid from Mike Huff for $501.01 for each bus. Brad Jorgensen seconded the motion. On a roll call
vote, the motion passed as follows:  Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None

M. Budget Updates:
Gary Bengtson presented various budget updates to the Board.

Correspondence/Announcements/Information:
A. Special Board Meeting – June 27, 2019 at 12:00 p.m.
B. Regular Board Meeting – July 15, 2019
        The Board discussed moving the regular Board meeting for July from July 15, 2019 to July 22, 2019 at 5:30 p.m.

Suggestions for July 22nd Board Meeting:
A. Annual Progress Report:
B. 2018 – 2019 Legislative Priorities
C. Appointment of Board Secretary/Treasurer (Code 279.3)
D. Issue of Warrants Resolution
E. Job Descriptions
F. Other Suggestions

Adjournment:
It was moved by Duane Horsley to adjourn the meeting at 8:13 p.m. Brad Jorgensen seconded the motion. Unanimous approval. 

 

Call to Order:
Board President Jennifer Munson called the meeting to order at 12:08 p.m. in the Board conference room of Adams Elementary School. Board members
present: Karen Friedlein, Jon Sampson, and Jennifer Munson. Staff present: Marty Fonley, Gary Bengtson, Diane Renneke, Larry Lesle, Chelsea Bissen,
Craig Rowedder, and Jeff Dvorak. Others present: Annie Mehl and Nathan Konz.

Approval of Agenda:
Jon Sampson moved to approve the agenda. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Jon, Jennifer Nays: None

Consent Agenda:
A. Resignations:
Marty Fonley stated that Stacie Muhlbauer wishes to resign from her preschool teacher associate position.

B. Approval for Employment:
The following recommendations for employment were presented for approval:

• Jeff Cullen recommended Jerry Tyron for a sub and activity bus driving position. Approval was recommended contingent upon his completion of all required training and obtaining all required licenses.
• Sue Ruch recommended Roxanne Aden for a crossing guard at Adams Elementary in the afternoon only.
• Jerry Raymond recommended Andrea Hogenson for the 7th and 8th grade science teaching position. If approved Ms. Hogenson would be placed on Step 9 of the BA lane and would receive $43,923 (base of $37,445). Approval was recommended contingent upon receipt of a clear background check.
• Sue Ruch recommended Karen Sturm for the central printing position at Adams Elementary. If approved, Ms. Strum will work 7.5 hours per day and will be paid $12.00 per hour. Approval was contingent upon receipt of a clear background check.
• Sue Ruch recommended Kirstyne Moten for a special education teacher associate position at Fairview Elementary. If approved, Ms. Moten will work 6.75 hours per day and will be paid $11.25 per hour.  Approval was recommended contingent upon receipt of a clear background check.
• Sue Ruch recommended Stacy Rummerfield for a special education teacher associate position at Fairview Elementary. If approved, Ms. Rummerfield will work 6.75 hours per day and will be paid $11.55 per hour. Approval was recommended contingent upon receipt of a clear background check.

C. Contract Modifications:
The following contract modifications were presented for approval:

• The Board of Education recommended that Dr. Casey Berlau’s contract be modified to a three-year contract.
• Melissa Owen will share teacher associate responsibilities with a student that has a severe/profound needs. Sue Ruch recommended her pay be adjusted to reflect this change.
• Julie Chumbley will share teacher associate responsibilities with a student that has severe/profound needs. Sue Ruch recommended her pay be adjusted to reflect this change.

D. Review/Approve End of Year Bills:
Gary Bengtson and Diane Renneke reviewed the end of year bills with the Board in the following amounts:

• General Fund $176,048.39
• Physical Plant & Equipment Levy $250,849.80
• Local Option Sales Tax $62,566.00
• Student Activity Fund $13,640.83
• School Nutrition Fund $6,824.02

It was moved by Karen Friedlein to approve the consent agenda and the end of year bills excluding the bill to Covent Construction. Jon Sampson
seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jon, Jennifer, Karen Nays: None

It was moved by Jon Sampson to approve the bill from Covent Construction contingent upon the approval of Jeff Dvorak and Gary Bengtson and
discussion with Covent Construction and the architect. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Jon Nays: None

Second Reading of Board Policies:
Marty Fonley presented the following Board Policies for a second reading:
• 391 Insurance
• 401 Equal Employment Opportunity and Affirmative Action
• 426 Affirmative Action Grievance Procedure
• 467 Evaluation – Classified Employees (delete)
• 468 Employee Minimum Wage and Overtime Compensation
• 469 Resignation – Classified Personnel
• 476 Grievance Procedure (delete)

• 485 Licensed Employee Salary Schedule (delete)
• 487 Insurance – Licensed Staff – (delete)
• 488 Evaluation Procedure – Licensed Employees (delete)
• 499 Suicide Prevention and ACES Training Requirements (new)
• 708R1 Bus Service Eligibility Regulation

It was moved by Karen Friedlein to approve the changes to the Board policies as described. Jon Sampson seconded the motion. On a roll call
vote, the motion passed as follows:  Ayes: Karen, Jon, Jennifer Nays: None

Consider Revising Board Policy 538R1:
Marty Fonley presented revised Board policy 538R1 titled Co-Curricular Activities and Competitions.

It was moved by Jon Sampson to approve the first reading of Board Policy 538R1. Karen Friedlein seconded the motion. On a roll call vote, the motion
passed as follows:  Ayes: Jon, Jennifer, Karen Nays: None

Control Room Bids:
A. Construction of Control Room:
Jeff Dvorak reported he had received two bids for the construction of a control room in the small commons of the Carroll High School. The first bid from Rotert Construction of Carroll was for $18,000 and the second from Badding Construction of Carroll was for $16,807.  It was moved by Karen Friedlein to approve the bid from Badding Construction for the construction of the control room for $16,807.00 contingent upon them removing the display case by July 8th, and to approve the electrical bid from Lohrmann Electric for $3,800.00. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Jon Nays: None

B. Equipment for the Control Room:
Gary Bengtson stated that the district had received two bids for equipment in the control room. This bid would provide for the installation of permanent
cameras in the high school gymnasium which would be wired back to the control room. The remaining equipment in the control room would enable the district to stream activities to the internet. He stated the bids were from Z Systems Inc. of Saint Louis Park, Minnesota for a total of $45,377.41, and from Aldis Systems of Minneapolis, Minnesota for a total of $55,132.47.  Craig Rowedder and Chelsea Bissen explained the bids to the Board and stated that although both systems would allow for streaming of events the bids also contain many differences. The bid from Aldis Sytems, for example, would allow for live streaming from the Carroll Athletic Stadium as well. Mr. Rowedder stated the bid prices are a maximum price as the district already owns some of the equipment listed on the bid.

It was moved by Jon Sampson to approve the bid from Aldis Systems not to exceed $55,200.00. Karen Friedlein seconded the motion. On a roll call
vote, the motion passed as follows:  Ayes: Karen, Jon, Jennifer Nays: None

Closed Session – Emergency Operation Plan:
It was moved by Jon Sampson to go into closed session as authorized by Section 21.5(1)(a) of the open meetings law to review or discuss records which
are required or authorized to be kept confidential. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jon, Jennifer, Karen Nays: None

Jennifer Munson declared the meeting closed at 12:51 p.m.

It was moved by Jon Sampson to return to open session at 1:07 p.m. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as
follows:  Ayes: Jennifer, Karen, Jon Nays: None

Jennifer Munson declared the meeting open at 1:07 p.m.

Emergency Operations Plan:
It was moved by Jon Sampson to approve the Emergency Operations Plan as presented. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Jon, Jennifer Nays: None

Adjournment:
It was moved by Karen Friedlein to adjourn the meeting at 1:08 p.m. Jon Sampson seconded the motion. Unanimous approval.

 

Call to Order:
Board President Jennifer Munson called the meeting to order at 5:30 p.m. in the Board Conference Room at Adams Elementary School. Board members present Karen Friedlein, Brad Jorgenson, Duane Horsley, Jon Sampson, and Jennifer Munson. Staff members present: Dr. Casey Berlau, Gary Bengtson, Jeff Dvorak and Larry Lesle. Others present: Nathan Konz. 

Approval of Agenda:
It was moved by Duane Horsley to approve the Board agenda. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

Consent Agenda:
A. Minutes of the June 18th and June 27th Board meetings

B. Bill listings in the following amounts:

• General Fund $364,914.07
• Student Activity Fund $6,585.55
• Management Fund $349,166.50
• Physical Plant & Equipment Levy $255,318.04
• Local Option Sales Tax $88,115.13
• Nutrition Fund $2,632.16
• Scholarship Fund $1,000.00

C. Resignations:

D. Field Trips:

It was moved by Brad Jorgensen to approve the consent agenda. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

Public Forum:
There was no one present with an issue to bring before the Board.

Donations:
There were no donations to present.

Personnel Report:
A. Approvals for Employment:
The following recommendations for employment were presented:

• Randy Bissen recommended Kaitlynn Kaufman for a 7th grade volleyball coaching position. If approved she would be on Step 7 of the salary schedule and receive $1,954.00.
• Randy Bissen recommended Molly Benson for a music accompanist position. If approved she would receive $12.68 per hour.
• Jeff Cullen recommended Tim Henriksen for a contracted bus driving position. If approved, he would work 2.5 hours per day and be paid $18.08 per hour and receive a $1,000 signing bonus.
• Jeff Cullen recommended Kevin Boger for a substitute and activity bus driving position.
• Sue Ruch recommended Allison Hike for a special education teacher associate position at Fairview Elementary. If approved she would work 6.75 hours per day at $11.55 per hour.
• Sue Ruch recommended Kimberly Preston for a preschool special education teacher associate position at Fairview Elementary. If approved she would work 6.75 hours per day at $11.80 per hour.
• Sara Anderson recommended Holly Schaefer for a foodservice position at Fairview Elementary position. If approved, she would work 7 hours per day at $10.00 per hour.

B. Contract Modification:
Dr. Casey Berlau recommended that Crystal Boes receive $25.00 per month in cell phone reimbursement.

It was moved by Duane Horsley to approve the personnel report. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as
follows:  Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

Administration Report:
A. North Central Consortium Agreement:
Dr. Casey Berlau presented an Agreement for enrollment of nonresident students into the North Central Consortium School with the Manson Northwest Webster Community School District.

It was moved by Karen Friedlein to accept the agreement with the Manson Northwest Webster Community School District. Duane Horsley seconded the
motion. On a roll call vote, the motion passed as follows:  Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

B. St. Anthony Athletic Training Agreement:
Dr. Casey Berlau presented a proposed agreement with St. Anthony Regional Hospital for the services of an athletic trainer for the 2019-2020 school year.
The cost of the agreement would be $2,000 annually.

It was moved by Duane Horsley to approve the St. Anthony athletic training agreement. Jon Sampson seconded the motion. On a roll call vote, the motion
passed as follows:  Ayes: Duane, Jon, Karen Brad Nays: None Abstain: Jennifer

C. Starting and Substitute Pay for 2019-2020:
Dr. Casey Berlau presented a list of proposed starting and substitute pay for the 2019-2020 school year. It was moved by Karen Friedlein to accept the starting and substitute pay rates for the 2019-2020 school year. Brad Jorgensen seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

D. IASB 2019-2020 Legislative Priorities:
The Iowa Association of School Boards has requested local school boards establish their top four legislative priorities for the 2019-2020 school year.
After discussion, the Board agreed on the following resolutions:

• 7. Mental Health:
  Supports efforts to establish comprehensive community mental health systems to offer preventative and treatment services and comprehensiveschool mental health programs that include in-school access for students to mental health professionals and provisions for reimbursement by Medicaid and private insurers. Supports additional ongoing teacher, administrator, and support staff training to improve the awareness and understanding of child emotional and mental health needs. Supports incentives for workforce development for mental health professionals in schools.
• 13. Market-Competitive Wages:
  Supports providing school districts with incentives and flexibility to pay market competitive wages for shortage area positions, especially in the areas to meet graduation and Iowa content standards.
• 19. School Funding Policy:
  Supports a school foundation formula that:
  • Provides sufficient and timely funding to meet education goals;
  • Equalizes per pupil funding;
  • Provides a funding mechanism for transportation costs that reduces the pressure on the general fund and addresses inequities between school districts;
  • Includes factors based on changes in demographics including socioeconomic status, remedial programming, and enrollment challenges;
  • Reflects actual costs for special education services
  • Incorporates categorical funding in the formula within three years; and
  • Includes a mix of property taxes and state aid
• 20. Supplemental State Aid:
  Supports setting supplemental state aid:
  • For FY 2020 by January 31, 2019.
  • For FY 2021 and future budget years, at least 14 months prior to the certification of the school’s district budgets; and
  • at a rate that sufficiently supports local districts’ efforts to plan, create, and sustain world-class schools

  Setting supplemental state aid within the statutory requirements allows districts to make sound financial decisions on programs, staffing levels, and providing the best possible education to all students. IASB supports a formula driven method for establishing the supplemental state aid growth rate if it is not set within the statutory requirements.

It was moved by Duane Horsley to propose 2019-2020 IASB legislative priorities as 7.-Mental Health, 13. Market-Competitive Wages, 19. School Funding Policy, and 20. Supplemental State Aid. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

E. Board Policy Revisions:
1. Second Reading 538R1 – Co-Curricular Activities and Competitions:
The Board held a second reading of Board Policy 538R1 related to Co-Curricular Activities and Competitions.

It was moved by Duane Horsley to approve the second reading of Board Policy 538R1. Jon Sampson seconded the motion. On a roll call vote, the
motion passed as follows:  Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

2. First Reading of Board Policies:
The Board held a first reading on the following Board Policies:

• 210 – Board of Directors’ Conflict of Interest:
• 501R3 – Attendance Center Assignment (New)
• 508 – Graduation Requirements
• 609 – Special Education
• 617 – Basic Instruction Program

It was moved by Jon Sampson to approve the first reading of Board Policies 210, 501R3, 508, 609, and 617. Karen Friedlein seconded the
motion. On a roll call vote, the motion passed as follows:  Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None

Business Office Report:
A. Appointment of Secretary/Treasurer (Code 279.3):
It was moved by Brad Jorgensen to appoint Gary Bengtson as the Board Secretary/Treasurer. Karen Friedlein seconded the motion. On a roll call vote,
the motion passed as follows:  Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

Jennifer Munson administered the oath of office to Gary Bengtson.

B. Issue of Warrants Resolution:
Gary Bengtson presented the Issue of Warrants Resolution for fiscal year 2019-2020 for approval. Brad Jorgensen moved to approve and read the following:
“The Board of Directors of the Carroll Community School District hereby authorizes the Board Secretary to issue warrants when the Board is not in
session for the payment of utilities, freight, drayage, express, postage, salaries, state and federal taxes, FICA, IPERS, CEA and CESA dues, employee
annuities, United Way contributions, health insurance premiums, Carroll Recreation Center dues, advance transportation expenses, registration fees and
related costs, court-ordered garnishments, and previously approved contracted expenses.”

Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None

C. Bank Depositories:
Gary Bengtson presented a resolution naming bank depositories for 2019-2020: “Be it resolved that the Board of Directors of the Carroll Community School
District in Carroll County, Iowa approves the following list of financial institutions to be depositories of District funds in conformance with all applicable provisions of the Iowa Code. The Board Secretary is hereby authorized to deposit District funds in amounts not to exceed the maximum approved for each respective financial institution as set out below:

BANKS

Depository Name                                             Home Office                                                     Balance
Availa Bank                                                      Carroll, IA                                                        $3,000,000
Iowa Savings Bank                                          Carroll, IA                                                        $3,500,000
Commercial Savings Bank                               Carroll, IA                                                        $3,000,000
Bank of the West                                              San Francisco, CA                                          $1,000,000
Westside State Bank                                        Westside, IA                                                    $1,000,000
Templeton Savings Bank                                 Templeton, IA                                                   $1,000,000
United Bank of Iowa                                         Ida Grove, IA                                                   $7,000,000
Breda Savings Bank                                        Breda, IA                                                          $1,000,000

INVESTMENTS (not required)

Iowa Schools                                                    Des Moines, IA                                                $6,500,000
Joint Investment Trust

CERTIFICATION

I hereby certify that the foregoing is a true and correct copy of a resolution of the Carroll Community School District's Board of Directors adopted at a
meeting of said public body, duly called and held on the 22nd day of July, 2019, a quorum being present, as said resolution remains of record in the minutes of said meeting, and is now in full force and effect.”

It was moved by Karen Friedlein to approve the Bank Depository Resolution for 2019-2020. Brad Jorgensen seconded the motion. On a roll call vote, the
motion passed as follows:  Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

D. Parks, Recreation, and Cultural Advisory Board Membership:
Jennifer Munson said that the Board had appointed a member to participate on this committee in the past but the meetings had been switched to Monday nights and due to the conflict with Board meetings no one from the Board has attended for some time. It is suggested that Activities Director Randy Bissen be
appointed to this committee as his attendance at Board meetings is not usually
required.

It was moved by Brad Jorgensen to appoint Randy Bissen to the Parks, Recreation, and Cultural Advisory Board. Karen Friedlein seconded the
motion. On a roll call vote, the motion passed as follows:  Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

E. Tires Bids:
Dr. Berlau reported that two tire bids were received by the district for the 2019-2020 school year. Bauer Built Tire Company bid $2,210.00 and Performance
Tire bid $2,450.00.

It was moved by Jon Sampson to award the tire bid to Bauer Built Tire Company for $2,210.00. Duane Horsley seconded the motion. On a roll call
vote, the motion passed as follows:  Ayes: Duane Jon, Jennifer, Brad Nays: None

F. Copier Bids:
Gary Bengtson presented five bids for the lease of copy machines for the district for a three year period. He stated the lease is calculated on 263,000 copies per month and 3,600 color copies per month for a 36 month term. He stated the apparent low bidder is Access Systems of Des Moines . He suggested that the bid from Access Systems be approved contingent upon them submitting lease documents agreeable to the district’s attorney and himself. If agreement cannot be reached the district would work with the next lowest bidder. 

It was moved by Duane Horsley to accept the Access Systems bid of $71,424.00
for a three-year contract contingent upon Gary and our attorney reaching agreement with Access Systems. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

G. Sound System Bids:
Jeff Dvorak reported the district had received two bids for the installation of a new sound system in the Carroll High School Gymnasium. He stated that district personnel had listened to a demonstration of the sound system available with the Daktronics video board recently installed in the gymnasium. The system consisted of a single speaker box and didn’t offer much of an improvement over the existing system. The district contacted DB Acoustics from Marion, Iowa who specializes in designing sound systems for such environments. They proposed a twelve speaker system with two subwoofers and designed specifically to meet the needs for sports activities and other functions such as graduation ceremonies. The cost of the system would be $38,769 with some of those funds coming from excess funds raised for the video board.

It was moved by Jon Sampson to accept the gymnasium sound system bid from DB Acoustics for $38,769.00. The motion was seconded by Karen Friedlein.
On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None

H. Carroll High School Commons Wall Bids:
Jeff Dvorak reported he had not received any bids on this project yet.

I. Radio System Bids:
High School Coordinator of Student Support Services Larry Lesle reported that he and Jeff Cullen had been researching a replacement for the district’s current radio system. The system would provide communications to the district’s bus fleet but also enable between building communications and district-wide service in the event of an emergency. He stated the current system was outdated and the FCC license had lapsed. He presented the low bid from FirstWireless, Inc. of Omaha, Nebraska for a repeater, 34 handheld radios, and related equipment at a cost of $32,186.79. He stated the proposed repeater would work with the current analog radios in the buses in addition to the new proposed digital radios. As buses are added to the fleet the analog radios would be replaced with digital equipment.

It was moved by Brad Jorgensen to accept the bid of $32,186.79 from FirstWireless for the communication network. Duane Horsley seconded the
motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

J. Preschool Agreement with Kuemper:
Dr. Casey Berlau presented a proposed preschool agreement with the Kuemper Catholic School District. The only change in this agreement over past
agreements is that the restriction to two classrooms would be changed to three.

It was moved by Karen Friedlein to approve the proposed preschool agreement between the Carroll Community School District and the Kuemper Catholic
School System. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None

K. Capital Outlay:
1. Adams Street Parking/Crosswalk Project:

2. Sidewalk Replacement from Adams Gym:
Jeff Dvorak presented a proposal to remove the south crosswalk on the west side of Adams Elementary and reconfigure pavement in the area. This
would enable up to eight buses to line up for student boarding. The project would also provide handicap parking on the west side of the gymnasium an
replace sidewalks in the area. The cost of the project would be $31,810.00.

It was moved by Brad Jorgenson to accept the bid from Keith Nelson Builders for $31,810.00. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

L. Budget Updates:
Gary Bengtson reviewed various budget reports with the Board

Correspondence/Announcements/Information:
A. New Teachers Report August 14th, 15th , and 16th
B. All Staff Report on August 19th
C. August Board Meeting – August 19th
D. August 23rd – First Day of School with Students

Suggestions for August 19th Board Meeting:
A. Appointments for Fiscal Year 2019- 2020

Adjournment:
It was moved by Duane Horsley to adjourn the meeting at 7:02 p.m. Brad Jorgensen seconded the motion. Unanimous approval.

 

 Call to Order: 

Board President Jennifer Munson called the meeting to order at 5:30 p.m. in the Board Conference Room at Adams Elementary School. Board members present Karen Friedlein, Brad Jorgenson, Duane Horsley, Jon Sampson, and Jennifer Munson. Staff members present: Dr. Casey Berlau, Gary Bengtson, and Sue Ruch. Others present: Amy Whitver, Annie Mehl, and Nathan Konz. 

Approval of Agenda: 

It was moved by Brad Jorgensen to approve the Board agenda. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None 

Consent Agenda: 

A. Minutes of the July 22, 2019 Board meeting B. Bill listings in the following amounts: 

• General Fund                                           $154,190.19
• Student Activity Fund                                 $14,444.69
• Management Fund                                          $250.00
• Physical Plant & Equipment Levy               $19,675.03
• Local Option Sales Tax                            $109,513.30
• Nutrition Fund                                               $2,285.81
• Scholarship Fund                                         $1,000.00

C. Resignations 

It was moved by Duane Horsley to approve the consent agenda as presented. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None 

Public Forum: 

There was no one present with an issue to bring before the Board. 

Donations: 

There were no donations for the month of August. 

 

Personnel Report: 

A. Approvals for Employment: 

The following recommendations for employment were presented: 

• Randy Bissen is recommending Liz Auen for an assistant boys swimming coaching position and for an assistant girls swimming coaching position. If approved Ms. Auen would receive $1,748 for each position. Approval is recommended contingent upon Liz receiving her coaching license.
• Sue Ruch is recommending Andrea Berg for a special education teacher associate position. If approved Andrea would work 6.75 hours per day and would be paid $11.25 per hour. Approval is recommended. 
• Tammie McKenzie is recommending Tracy Burgart for a Special Education TA position at Carroll High School. If approved Ms. Burgart would work 7 hours per day and would be paid $11.85 per hour. Approval is recommended.
• Jeff Dvorak is recommending Cody Cornelius for a three-hour per day custodial position at Adams Elementary. Cody currently works five hours per day in food service at Fairview and will continue to do so. Approval is recommended.
• Randy Bissen is recommending Cory Heiman for a 7th grade football coaching position. If approved, Mr. Heiman would receive $1,716. Approval is recommended
• Sue Ruch is recommending Amy Hinners for a special education teacher associate position at Adams. If approved, Ms. Hinners would work 6.75 hours per day and would be paid $11.55 per hour. Approval is recommended.
• Jerry Raymond is recommending Jennifer Holm for a special education teacher associate position at Carroll Middle School. If approved Ms. Holm would work 7 hours per day and would receive $11.75 per hour. Approval is recommended
• Sara Anderson is recommending Kari Klocke for a kitchen manager position at Carroll High School. If approved Ms. Klocke would work 8 hours per day/5 days per week and would be paid $16.00 per hour. Approval is recommended.
• Sue Ruch is recommending Amanda Krieger for a special education teacher associate position at Fairview. If approved Ms. Krieger would work 6.75 hours per day and would be paid $11.80 per hour. Approval is recommended.
• Randy Bissen is recommending Mollie Lappe for the assistant drama sponsor position. If approved Ms. Lappe would be paid $1,271. Approval is recommended.
• Jeff Cullen would like to recommend Brian Mentzer for a substitute and activity bus driving position. Approval is recommended contingent upon receipt of a clear background check.
• Randy Bissen is recommending Jessica Ott for a JV girls soccer coaching position and an 8th grade girls basketball coaching position. If approved Ms. Ott would $1,886 for the soccer position and $1,954 for the basketball coaching position. Approval is recommended.
• Sue Ruch is recommending Ashey Pogge for a Mentor position at Adams. If approved this would be retroactive to August 1, 2019. Approval is recommended. 
• Sara Anderson is recommending Larry Riesenberg for a food service position at Carroll Middle School. If approved Mr. Riesenberg would work 3 hours per day/5 days per week and would be paid $10.00 per hour. Approval is recommended.
• Sara Anderson is recommending Janet Robbs for food service worker position at Carroll High School. If approved Ms. Robbs would work 3 hours per day and 3 or 4 days per week and would be paid $10.00 per hour. Approval is recommended contingent upon receipt of a clear background check.
• Jerry Raymond is recommending Kim Ruger for a special education teacher associate position at Carroll Middle School. If approved Ms. Ruger would work 6.75 hours per day and would be paid $11.50 per hour. Approval is recommended contingent upon receipt of a clear background check. 
• Tammie McKenzie is recommending Kelli Schulz for a Teacher Leadership and Compensation Instructional Coach position. If approved this would be retroactive to August 1, 2019. Approval is recommended.
• Sara Anderson is recommending Amy Warnke for a food service worker position at Carroll Middle School. If approved Ms. Warnke would work 3 hours per day and 3 days per week and would be paid $10.00 per hour. Approval is recommended contingent upon receipt of a clear background check. 

B. Contract Modification: 

The following contract modifications were presented for approval: 

• Jerry Raymond is recommending that Jessica Mowrey's letter of assignment be modified to 7 hours per day. Jessica worked at AES during the 2018-19 school year and TA's work 6.75 hours per day at Adams. Jessica will transfer to CMS with the students she worked with during 2018-19. Approval of modification is recommended.
• Jerry Raymond is recommending that Bethany Walbaum's letter of assignment be modified to 7 hours per day. Bethany worked at AES during the 2018-19 school year and TA's work 6.75 hours per day at Adams. Bethany will transfer to CMS with the students she worked with during 2018-19. Approval of modification is recommended. 

It was moved by Duane Horsley to approve the employment recommendations and contract modifications as presented. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None 

Administration Report: 

A. Administrative Appointments for 2019-2020: 

Dr. Casey Berlau presented the following appointments for the 2019-2020 school year. 

• Education Equity Officer - Crystal Boes 
• Section 504 Coordinator - Crystal Boes 
• Employee Sexual Harassment Compliance Officers – Dr. Casey Berlau & Sue Ruch alternate Gary Bengtson
• Abuse of Students by Employees Level I Investigators - Gary Bengtson & Kathy Cordes, alternates Dr. Casey Berlau & Sue Ruch Level II Investigator - Carroll Police Department
• Americans with Disabilities Act Compliance Officer -- Crystal Boes
• Homeless Liaison - Gary Bengtson
• Deputy Principals*
  Fairview - Crystal Boes and Dr. Casey Berlau
  Adams Elementary - Crystal Boes and Dr. Casey Berlau
  Carroll Middle School -- Jill Greiman
  Carroll High School – Larry Lesle and Randy Bissen
• Deputy Superintendent* – Gary Bengtson and Sue Ruch 

* Deputy is defined as the administrator-in-charge during the absence of the regular administrator. 

It was moved by Brad Jorgensen to accept the administrative appointments for the 2019-2020. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None 

B. Approve Preschool Calendar Changes for 2019-2020: 

Sue Ruch presented proposed preschool calendar changes for the 2019-2020 school year, With the proposed changes preschool classes would not be held on September 18th, October 9th, November 13th, December 4th, January 8th, February 12th, March 18th, and April 22nd 

It was moved by Jon Sampson to approve the preschool calendar changes for the 2019-2020. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jennifer, Karen, Duane, Jon, Jennifer Nays: Brad 

C.  Memorandum of Understanding with Head Start:

Sue Ruch presented a proposed memorandum of understanding with the Head Start program. The memorandum of understanding outlines each entity's responsibilities and matches past memorandums of understanding. 

It was moved by Duane Horsley to approve the memorandum of understanding with Head Start. Brad Jorgensen seconded the motion, On a roll call vote, the motion passed as follows: Ayeş: Karen, Brad, Duane, Jon, Jennifer Nays: None 

D. Review Job Descriptions: 

The following job descriptions were reviewed: 

• Coach – Head Varsity 

• Coach - Assistant 

• Coach - 9th Grade 

• Coach - Middle School 

• MS Weight Room Supervisor 

• Drama Coach – Head 

• Drama Coach - Assistant 

• Yearbook Supervisor 

• Prom Sponsor 

It was moved by Karen Friedlein to approve the revised job descriptions. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None 

E. Discuss/Review/Revise Board Policies: 

1. Board Policies 200 Series: 

The Board held a first reading of the 200 series of Board Policies dealing with the Board of Directors. 

It was moved by Duane Horsley to approve the first reading of the 200 series of Board policies. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None 

2. Board Policy 915 Facility Use or Rental: 

Dr. Casey Berlau and Gary Bengtson presented a revised Facilities Use or Rental Policy. 

It was moved by Jon Sampson to approve the first reading of proposed Board Policy 915. Duane Horsley seconded the motion. On a roll call yote, the motion passed as follows: Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None 

3. Second Reading of Board Policies: 

The Board held a second reading of the following Board policies: 

• 501R3 Attendance Center Assignment 
• 508 Graduation Requirements 538R1 Co-Curricular Activities and Competitions 
• 609 Special Education 
• 617 Basic Instruction Program 

It was moved by Karen Friedlein to approve the second reading of Board Policies 501R3, 508, 538R1, 609, and 617. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None 

F. Superintendent Report: ' 

Dr. Casey Berlau updated the Board on happenings within the district. He stated the district is currently working on a couple of open enrollments and a transportation arrangement for a special education student to Woodward Granger Community School District. He also discussed his goals for the year and the possibility of bringing in an Iowa School Board Association representative to discuss a superintendent evaluation process and facilitate Board goal setting. 

 

Business Office Report: 

A. Dairy and Bakery Bids: 

Gary Bengtson presented two bids for dairy items and one bid for bakery items. He recommended the bid from Anderson Erickson for dairy products and the bid from Bimbo Bakery be approved. 

It was moved by Karen Friedlein to approve the bakery bid from Bimbo Bakery and the dairy bid from Anderson Erickson for 2019-2020 school year. Duane Horsley seconded the motion. On a roll call yote, the motion passed as follows: Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None 

B. CHS Commons Wall Bids: C. Lighting Replacement (to LED) at CMS Gym: 

These two items were tabled until the September Board meeting. 

D. Budget Reports: 

Gary Bengtson presented a year to date budget for the Carroll Athletic Stadium and various budget reports to the Board. 

E. Consider Purchase of School Vehicles: 

Dr. Casey Berlau stated that Jeff Cullen is recommending the purchase of two Chevrolet Suburban vehicles to replace some ageing vans. If approved the vehicles would be purchased from Karl Chevrolet for $40,648.49 apiece as part of a state bid. 

It was moved by Brad Jorgensen to approve the purchase of two Chevrolet Suburbans from Karl Chevrolet. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None 

 

Correspondence/Announcements/Information: 

A. August 20th - K-8 Open House
B. August 21st – Professional Development, High School Open House
C. August 23st First Day of School
D. August 27th – First Day of School for Preschool
E. November 20th - IASB Convention
F. Discuss Election Changes for School Board Members – Open Seats 

Suggestions for September 16th Board Meeting: 

A. Annual Meeting
B. Meet New Teachers 
C. Other Suggestions

Adjournment: 

It was moved by Brad Jorgensen to adjourn the meeting at 6:46 p.m. Duane Horsley seconded the motion. Unanimous approval. 

  

Call to Order:
Board President Jennifer Munson called the meeting to order at 5:30 p.m. in the Board Conference Room of the Adams Elementary School. Board members present: Karen Friedlein, Brad Jorgensen, Duane Horsley, Jon Sampson, and Jennifer Munson. Staff members present: Dr. Casey Berlau, Gary Bengtson, Sue Ruch, Jerry Raymond, Tammie McKenzie, Crystal Boes, Katie Davidson, Jessica DeYoung, Emily Fitzpatrick, Brian Grooms, Shelley Helmich, Brianne Hogenson, Kenna Koster, Amy Madsen, Cheryl Magill, Karly Monson, Hannah Robinson, Taylor Schulte, Darby Skillern, Rachel Wittry, and Brady Eischeid. Others present: Amy Whitver, Annie Mehl, Nathan Konz, Jamie Ostrander, Tom Simons, Pat Simons, John Ulveling, Onica Ulveling, Doc Madsen, Claudia Schroeder, Hannah Bush, Savannah Quandt.

Approval of Agenda:
It was moved by Duane Horsley to approve the Board agenda as presented. Brad Jorgensen seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

Consent Agenda:
A. Minutes of the August 19, 2019 Board meeting:

B. Field Trips:

C. Items Withdrawn from Consent Agenda

It was moved by Jon Sampson to approve the FFA field trip to Indianapolis. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

It was moved by Brad Jorgensen to approve the consent agenda as presented. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

Public Forum:
There was no one present with an issue to bring before the Board.

Introduction of New Teachers:
The following new teachers introduced themselves to the Board:
Crystal Boes – Assistant Elementary Principal, Katie Davidson – Kindergarten Instructor, Jessica DeYoung – 3rd Grade Instructor, Emily Fitzpatrick – CHS
English Instructor, Brain Grooms – CHS P.E./Health Instructor, Jenny Grossman – Adams Special Education, Shelley Helmich – CMS Family & Consumer Science, Brianne Hogenson – 7 & 8th Grade Science, Kenna Koster – CHS English Instructor, Amy Madsen – 7th & 8th Social Studies, Cheryl Magill – CMS Special Education, Karly Monson – Kindergarten Instructor, Jessica Ott – 7th & 8th Grade Science, Hannah Robinson – 1st Grade Instructor, Taylor Schulte – Adams Guidance, Darby Skillern – Kindergarten, Rachel Wittry – 5th Grade Instructor.

The Board took a ten-minute break to meet the new teachers.

Business Office Report:
A. FY 2017 Annual Settlements:
Gary Bengtson reviewed the annual settlement with the Board. The report detailed the cash balances in each district account as of June 30, 2019.

B. Certified Annual Report:
Gary Bengtson reviewed a summary of the 2018-2019 Certified Annual Report that was filed with the State of Iowa on September 13, 2019.

It was moved by Jon Sampson to receive and file the 2018-2019 Certified Annual Report. Duane Horsley seconded the motion. On a roll call vote, the motion
passed as follows;  Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None

C. Special Education Supplement for 2018-2019:
Gary Bengtson reviewed the 2018-2019 Special Education Supplement with the Board. The preliminary balance in the special education program on June 30, 2019 was -$662,594.30 compared with a balance of -$334,730 for the previous year.

It was moved by Karen Friedlein to request modified allowable growth and supplemental aid for a special education deficit. Duane Horsley seconded the
motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None

Adjournment:
It was moved by Duane Horsley to adjourn the meeting at 6:12 p.m. Karen
Friedlein seconded the motion. Unanimous approval.

 

 

Call to Order:
Board President Jennifer Munson called the meeting to order at 6:12 p.m. in the Board Conference Room of the Adams Elementary School.

Approval of Agenda:
It was moved by Brad Jorgensen to approve the Board agenda. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

Appointment for 2019-2020:
IASB Delegate and Alternative:
It was moved by Brad Jorgensen to appoint Duane Horsley as the Iowa Association of School Boards Delegate and Karen Friedlein as the alternate. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

Donations:
Dr. Casey Berlau reported that Amy Madsen and her family would like to donate 36 Federer tennis rackets and a case of tennis balls to the Carroll Middle School so the physical education teacher can teach a unit on tennis to the fifth through eighth grade physical education classes at Carroll Middle School.

It was moved by Brad Jorgensen to approve the donation. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None

Personnel Report:
A. Employment Recommendations:
Dr. Berlau stated that Jerry Raymond is recommending Jennifer Dentlinger for a special education teacher associate position at Carroll Middle School. If
approved she would work 7 hours per day and would be paid $11.45 per hour.

Dr. Casey Berlau said that Randy Bissen is recommending Ashley Webber and Rebecca Sporrer as co-prom sponsors. If approved each would receive a
stipend of $794.00.

B. Contract Modifications:
Dr. Berlau said that Sue Ruch is recommending an additional $.20 per hour for Andrea Berg. The additional pay is recommended based on her past experience and would be retroactive to August 19, 2019.

C. Volunteer:
Dr. Casey Berlau stated that Tammie McKenzie is recommending Sean Canuso as a volunteer with the speech program. Approval of Sean Canuso is contingent upon receipt of a clear background check.

It was moved by Karen Friedlein to approve the personnel recommendations as stated. Duane Horsley seconded the motion. On a roll call vote, the motion
passed as follows;  Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

Administration Report:
A. Superintendents’ Report:
Dr. Casey Berlau reviewed current and upcoming activities in the Carroll Community School District.

B. Principals’ Report:
Each principal reported on activities within their buildings.

C. DMACC Pre Education Program Observation Hours:
It was moved by Duane Horsley to approve an agreement with Des Moines Area Community College for pre education program observation hours. Karen
Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

D. Approval of DMACC Concurrent Enrollment Courses:
Dr. Berlau presented the following list of Des Moines Area Community College Concurrent Enrollment Classes:
American National Government                                     Arch Design and Modeling
Auto I                                                                              Auto II
Auto III                                                                            Auto IV
Career Work Experience A                                             Career Work Experience B
Composition 1                                                                Composition 2
Computer Languages 101                                              Computer Languages 102
Computer Languages 201                                              Computer Languages 202
Electrical Technology                                                     Gas Arc Welding
General Chemistry 165                                                  General Chemistry 175
Intro to Health Careers                                                   Intro to Sociology
Mechanical CAD                                                            Mechanical Technology
Medical Terminology                                                      Nurse’s Aide
Oral Communication                                                      Psychology 111
Western Civilization

It was moved by Duane Horsley to approve the DMACC Concurrent Enrollment classes. Duane Horsley seconded the motion. On a roll call vote,
the motion passed as follows:  Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

E. 28E Agreement with Woodward-Granger Community School District:
Dr. Casey Berlau presented a proposed 28E agreement with the Woodward-Granger Community School District for special education services.

It was moved by Brad Jorgensen to approve the 28E agreement with the Woodward-Granger Community School District. Karen Friedlein seconded the
motion. On a roll call vote, the motion passed as follows:  Ayes: Brad, Duane, Jon, Jennifer, Karen Nayes: None

F. Second Reading of Board Policies:
The Board held a second reading on the following Board Policies:
• 200 Series
• 200 – Legal Status of School District
• 204 – Board of Directors’ Elections
• 205 – Authority of Board of Directors’ and Board Members
• 210 – Board of Directors’ Conflict of Interest
• 211 – Code of Ethics
• 222 – Adoption of Policy
• 223 – Dissemination of Policy
• 226 – Review and Revision of Policy
• 230 – Regular Meeting
• 236R1 – Order of Regular Business Meeting
• 915 – Use or Rental of Facilities

The Board asked if there were members of the community present who had questions or comments regarding Board Policy 915 on Use or Rental of Facilities. Gary Bengtson presented information comparing the current policy and the proposed policy. He also distributed a spreadsheet that detailed staff
expenses for cleaning the stadium. Several in attendance had questions and comments concerning the policy.

It was moved by Jon Sampson to approve the second reading of Board Policies 200, 204, 205, 210, 211, 222, 223, 226, 230, 236R1, and 915. Duane
Horsley seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None

G. First Reading of Board Policies:
The Board held a first reading on the following Board Policies:
• First Reading of 424 – Abuse of Students by District Employees
• First Reading of 433 and 433R1 – Voluntary Retirement and Regulations

It was moved by Brad Jorgensen to approve the first reading of Board Policies 424, 433, and 433R1. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

Business Office Report:
A. Consider Suburban Bids:
Dr. Casey Berlau stated that the district received three bids for two utility vehicles. The bids were as follows:

• New Way Ford $43,110.00
• Champion Ford $43,000.00
• Motor Inn $40,948.00

It was moved by Brad Jorgensen to approve the bid for two Chevrolet Suburbans from Motor Inn of Carroll for $40,948.00 per vehicle. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None

It was moved by Duane Horsley to annul the motion from August 22, 2019 Board meeting awarding a bid for two Suburbans from Karl Chevrolet. Karen
Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

B. CHS Commons Wall Bids:
Dr. Casey Berlau reported that all bids on this project are not competed yet.

C. Bids for Lighting Replacement at CMS Gym:
Dr. Casey Berlau stated that Jeff Dvorak had received two bids for LED retro lighting at the Carroll Middle School gymnasium. Lohrmann Electric of Carroll
bid $9,200.00 and Premium Quality Lighting of Minnetonka, Minnesota bid $10,987.90.

It was moved by Brad Jorgensen to approve the bid from Lohrmann Electric for $9,200.00 for LED retrofit lighting at the Carroll Middle School gymnasium.
Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

D. Discussion on Energy Association of Iowa Schools – Radon Testing:
Dr. Casey Berlau presented a proposal to join the Energy Association of Iowa Schools. One of the items this association is involved with is radon testing in
Iowa schools. The cost to join would be one dollar per student.

It was moved by Karen Friedlein to approve joining the Energy Association of Iowa Schools. Brad Jorgensen seconded the motion. On a roll call vote, the
motion passed as follows:  Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None

Correspondence/Announcements/Information:
A. Mid-Term of First Quarter – September 27th
B. Homecoming – October 4th
C. Parent/Teacher Conferences – October 14th and 17th

Suggestions for October 21st Board Meeting:
A. Certified Enrollment Report

Adjournment:
It was moved by Brad Jorgensen to adjourn the meeting at 7:42 p.m. Karen Friedlein seconded the motion. Unanimous approval.

 

Call to Order:
Board President Jennifer Munson called the meeting to order at 12:00 p.m. in the Board Conference Room at Adams Elementary School. Board members present: Karen Friedlein, Duane Horsley, Jon Sampson, and Jennifer Munson. Staff members present: Dr. Casey Berlau and Gary Bengtson. Others present: Annie Mehl.

Approval of Agenda:
It was moved by Duane Horsley to approve the agenda as presented. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Karen, Duane, Jon, Jennifer Nays: None

Approve Bills:
It was moved by Jon Sampson to approve the monthly bills as presented. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Duane, Jon, Jennifer, Karen Nays: None

Formation of Committee to Review Special Education Services Delivery Plan:
Dr. Casey Berlau explained the need to establish a committee to review the district’s Special Education Service Delivery Plan.

It was moved by Duane Horsley to establish a committee to review the Special Education Services Delivery Plan. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jon, Jennifer, Karen, Duane Nays: None

Adjournment:
It was moved by Karen Friedlein to adjourn the meeting at 12:17 p.m. Duane Horsley seconded the motion. Unanimous approval.

 

Call to Order:
Board President Jennifer Munson called the meeting to order at 5:30 p.m. in the Board Conference Room at Adams Elementary School. Board members present: Karen Friedlein, Brad Jorgensen, Duane Horsley, Jon Sampson, and Jennifer Munson. Staff members present: Dr. Casey Berlau, Gary Bengtson, Sue Ruch, Tammie McKenzie, Tom Borchers, and Jeff Dvorak. Others present: Amy Whitver, Annie Mehl, Nathan Konz, Brad Burke, Casie Burke, Onica Ulveling, and Cindy Johnson.

Approval of Agenda:
It was moved by Duane Horsley to approve the agenda as presented. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

Consent Agenda:
A. Minutes of the April 8th, April 15th, September 16th, and September 19th Board meetings

B. Bill listings in the following amounts:

• General Fund                                        $185,974.51
• Student Activity Fund                              $28,405.48
• Local Option Sales Tax                         $135,488.92
• Physical Plant & Equipment Levy             $3,544.58
• Nutrition Fund                                         $47,253.53

C. Resignations

D. Field Trips

E. Items withdrawn from the Consent Agenda

It was moved by Brad Jorgensen to approve the consent agenda as presented.  Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

Closed Session:
It was moved by Brad Jorgensen to go into closed session to meet with counsel to discuss matters currently in litigation pursuant to Iowa Code Section 21.5(1)(c).  Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None

Board President Jennifer Munson declared the meeting closed at 5:40 p.m.

Return to Open Session/Approval of Tentative Settlement in the Case of Wiegmann v. Carroll Community School District:
It was moved by Jon Sampson to return to open session at 5:55 p.m. Brad Jorgensen seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Jon, Jennifer, Karen, Brad Duane Nays: None

It was moved by Brad Jorgensen to accept the recommended settlement from the District’s Insurance Carrier in order to avoid additional costs, expenses, and attorney fees and conclude the ongoing litigation with Stephanie Wiegmann. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None

Public Forum:
There was no one present with an issue to bring before the Board.

Donations:
Dr. Berlau presented the following donations for approval:
• The Association for Handicapped Citizens would like to donate $500 to the Carroll Community School District Special Education Department.
• Marty Tuel would like to donate ten medicine balls to the middle school wrestling program.
• Stephanie Drake and the 6th grade Carroll Youth Volleyball Program would like to donate five volleyballs to the Carroll Middle School Volleyball Program.

It was moved by Duane Horsley to accept the three donations as listed in the agenda. Brad Jorgensen seconded the motion. On a roll call vote, the motion
passed as follows:  Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

School Improvement Report:
A. Fall 2019 FAST Scores:
Sue Ruch briefly reviewed the fall FAST Scores

Personnel Report:
A. Employment Recommendations:
Dr. Casey Berlau stated that Jeff Cullen is recommending Brian Mentzer for a contracted bus route. If approved, Mr. Mentzer would work 3.72 hours per day
and would receive the starting pay of $18.08 per hour plus the $1,000 signing bonus.

B. Contract Modification:
Dr. Casey Berlau presented the following contract modifications: • It is recommended that Jill Grieman’s contract be modified to include $25.00 per month telephone reimbursement beginning in November 2019.

• Gary Bengtson is recommending a $.15 cent per hour increase retroactive to start of the 2019-2020 school year for food service worker Janet Olerich.
• Gary Bengtson is recommending a $.05 cent per hour increase retroactive to start of the 2017-2018 school year for bus driver Bruce Ades. This increase will result in back pay of $98.12. • Gary Bengtson is recommending a $.05 cent per hour increase retroactive to start of the 2017-2018 school year for bus driver Janet Olerich. This increase will result in back pay of $62.31.
• Gary Bengtson is recommending a $.05 cent per hour increase retroactive to start of the 2017-2018 school year for bus driver Larry Smith. This increase will result in back pay of $93.66.

It was moved by Brad Jorgensen to accept the recommendation for employment and the contract modifications as presented. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

Administration Report:
A. Reports from Superintendent and Building Principals:
Dr. Casey Berlau reported on activities within the district and principals Sue Ruch and Tammie McKenzie reported on activities within their individual
buildings.

B. October 2019 Certified Enrollment Report:
Dr. Casey Berlau presented the Certified Enrollment Report that was recently certified with the Iowa Department of Education. He stated that the total
certified enrollment for 2019-2020 was 1,701 students or a decrease of 17 students from the 2018-2019 school year.

C. Seven Year Enrollment History Report:
Dr. Berlau presented a seven-year enrollment history to the Board for comparison purposes.

D. Memorandum of Understanding with New Hope Village:
Dr. Casey Berlau presented a Memorandum of Understanding with New Hope Village which would allow them to use district facilities in the event of an
emergency. This agreement is a renewal of a previous agreement.

It was moved by Duane Horsley to approve the agreement between New Hope Village and the Carroll Community School District. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

E. Sharing Agreement with Ar-We-Va Community School District for Speech:
Dr. Casey Berlau stated he had been contacted by the Ar-We-Va Community School District about the possibility of sharing speech with the Carroll Community School District. It is estimated that five or six students from Ar-We-Va would be participating.

It was moved by Jon Sampson to accept the sharing agreement with Ar-We-Va for the speech program. Duane Horsley seconded the motion. On a roll call
vote, the motion passed as follows:  Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None

F. Establish Timeline for Superintendent Evaluation:
The Board held a brief discussion on the criteria, procedures, and schedule for
evaluating the superintendent.

G. Approve Board Policy Review Schedule:
Dr. Casey Berlau presented a revised schedule for the review of Board policies.  The schedule will change from each policy being reviewed every three years to every five years.

H. First Reading of Board Policy 402 Limitations to Employee References:
The Board held a first reading of Board Policy 402 titled Limitations to Employee References. This is a new policy recommended by the Iowa
Association of School Boards.

I. Second Reading of Board Policies:
The Board held a second reading of Board Policy 424 on Abuse of Students by District Employees, and Board Policies 433 and 433R1 on Voluntary
Retirement and Regulation.

It was moved by Brad Jorgensen to approve the first reading of Board Policy 402 and a second reading on Board Policies 424 and 424R1 and the deletion of
Board Policies 433 and 433R1. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

J. Discuss Early Retirement Plan for 2019-2020:
The Board held a brief discussion on developing an early retirement plan for the 2019-2020 school year. This will be discussed at the November meeting.

K. Recommend Persons to Serve on School Improvement Committee:
Dr. Casey Berlau recommended the following individuals to serve on the School Improvement Advisory Committee: Jeff Dvorak, Larry Lesle, Jill
Grieman, Crystal Boes, Randy Bissen, Chelsea Bissen, Ann Neumann, Ryan Simmelink, Craig Rowedder, Lynn Dvorak, Jen Munson, Brad Jorgensen, Carol
Danner, Jenna Olberding, Thetia Hall-Polking, Bill Polking, Jane Roiland, Tammie McKenzie, Doc Madsen, Katie Kruse, Elijah Lee, Emma Nelson, Jerry
Raymond, Casey Berlau, and Sue Ruch.

L. Recommend Persons to Serve on Special Education Services Delivery Plan:
The following individuals were recommended to serve on the District’s Special Education Services Delivery Plan:
Special Education Plan Team

• Casey Berlau – Superintendent
• JoAnn Kocke – AEA
• Jennifer Auen – AEA

Elementary

• Crystal Boes – Administration
• Sue Ruch – Administration
• Holly Warnke – Preschool/Special Education - Fairview
• Tina Luchtel – General Education – Fairview
• Lynn Dvorak – Special Education – Fairview
• Ryan Simmelink – General Education – Adams
• Jen Arkland – Special Education – Adams
• Tonya & Cory Heiman – Parents

Middle School

• Jerry Raymond – Administration
• Alison Weber – Special Education
• Nate Wall – General Education
• Tawnya Heinricks – Parent

High School

• Tammie McKenzie – Administration
• Kevin Rasmussen – Special Education
• Kenna Koster – General Education
• Brian Grooms – General Education/Adaptive PE
• Stacy Stangl – Parent

Kuemper

• Kathi Milligan – Administration
• Kayla Venner – Resource
• Andrew Klenk – General Education
• Lyndi Steger – parent

It was moved by Karen Friedlein to approve the members on the School Improvement Committee and the Special Education Services Delivery Plan.
Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

M. Modified Supplemental Growth for English Language Learners:
Gary Bengtson stated that district had costs in the English Language Learners program in excess of those funded through the program. The district has
applied for additional allowable growth from the state and this request must be approved by the Board.

It was moved by Brad Jorgensen to seek approval of Modified Supplemental Amount of $26,278 for excess costs for serving English Language Learners in a
Limited English Instructional Program during the 2018-2019 school year.  Duane Horsley seconded the motion. On a roll call vote, the motion passed as
follows:  Ayes; Duane, Jon, Jennifer, Karen, Brad Nays: None

Business Office Report:
A. Agreement with Iowa School Board Association to Conduct a Needs Assessment:
Dr. Casey Berlau presented a proposal to have the Iowa School Board Association conduct a Needs Assessment for the Carroll Community School District. The last assessment was held approximately five years ago. The estimated cost of the assessment would be $1,900. 

It was moved by Jon Sampson to contract with the Iowa School Board Association to conduct a needs assessment for an estimated cost of $1,900.00.  Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

B. Financial Reports:
Gary Bengtson presented various financial reports to the Board.

C. Sound System Bid for Adams Elementary:
Jeff Dvorak presented a proposal from DB Acoustics to use the power amplifier from the high school auditorium, the speakers recently replaced in the high
school gymnasium, a new mixer, digital equalizer, blue tooth player, and microphones and replace the existing sound system at Adams Elementary
School for a cost of $6,745.00.

D. Sound System Bid for Carroll High School Auditorium:
Jeff Dvorak presented a bid from DB Acoustics to replace the sound system at the Carroll High School auditorium. The base cost of the proposal is $27,400.

It was moved by Brad Jorgensen to approve the bids from DB Acoustics for a total cost of $34,145.00 for a sound system at the high school auditorium and
the Adams gymnasium. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None

Correspondence/Announcements/Information:
A. Conventions/Meetings:
• IASB Employee Relations Conference – October 17th
• IASB Delegate Assembly – November 20th
• IASB Annual Convention – November 20th and 21st

Suggestions for November 18th Board Meeting:
A. Budget Updates

B. SBRC Application for Increased Enrollment, Open Enrollment, and Excess LEP Cost

C. Policy Review

Closed Session – Superintendent Evaluation:
It was moved by Jon Sampson to go into closed session under Code of Iowa 21.5 1 (i) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session and this session will also be closed to comply with confidentiality of personnel records requirements. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None

Board President Jennifer Munson declared the meeting closed at 7:39 p.m. 

It was moved by Duane Horsley to return to open session. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

Board President Jennifer Munson declared the meeting open at 8:29 p.m.

Adjournment:
It was moved by Brad Jorgensen to adjourn the meeting at 8:29 p.m. Jon Sampson seconded the motion. Unanimous approval.

 

Call to Order:
Board President Jennifer Munson called the meeting to order at 5:30 p.m. in the Board Conference Room of the Adams Elementary School. Board members present Karen Friedlein, Brad Jorgensen, Duane Horsley, Jon Sampson, and Jennifer Munson. Staff members present: Dr. Casey Berlau, Gary Bengtson, Sue Ruch, Jerry Raymond, Tammie McKenzie, and Patty Mishark. Others present: Cindy Johnson, Onica Ulveling, Bri Wuebker, Slade Sibenaller, Ashley Brincks, Will Meiners, Amy Whitver, Annie Mehl, and Nathan Konz.

Approval of Agenda:
It was moved by Duane Horsley to approve the Board agenda as presented. Brad Jorgensen seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

Consent Agenda:
A. Minutes of the October 21, 2019 Board meeting

B. Bill listings in the following amounts:

• General Fund $295,607.34
• Student Activity Fund $34,277.39
• Local Option Sales Tax $60,151.75
• Physical Plant & Equipment Levy $8,031.67
• Debt Service Fund $375,021.60
• Nutrition Fund $55,393.81

C. Field Trips

It was moved by Duane Horsley to approve the consent agenda as presented.  Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

Unfinished Business:
A. Voluntary Retirement Plan:
Dr. Casey Berlau presented a proposed voluntary retirement plan to the Board.  He stated the plan is the same as previously discussed with the only change
being the provision of the plan for a two year period. Six applicants would be accepted in each of the two years.

It was moved by Jon Sampson to accept the voluntary retirement incentive plan for the next two years with the amendment suggested regarding plan duration.  Brad Jorgensen seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None

B. Second Reading of Board Policy 402:
The Board held a second reading on proposed mandatory Board Policy 402 – Limitations to Employment References.

It was moved by Duane Horsley to approve staff personnel policy 402. Jon Sampson seconded the motion. On a roll call vote, the motion passed as
follows:  Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

Review Election Results:
Gary Bengtson reviewed the results of the School Board election of November 5, 2019. Five thousand three hundred six votes were cast of which Karen
Friedlein received One thousand one hundred thirty-one votes, Cindy Johnson received one thousand seventy-eight votes, Brad Jorgensen received eight
hundred ten votes, Jon Sampson received seven hundred fifty-two votes, Onica Ulveling received one thousand five hundred three votes and there was a
scattering of thirty-two votes. Karen Friedlein, Cindy Johnson, and Onica Ulveling were declared elected to the office of Director at Large for a four-year
term.

Adjournment:
It was moved by Brad Jorgensen to adjourn the meeting at 5:51 p.m. Jon Sampson seconded the motion. Unanimous approval.

 

Call to Order:
Board secretary Gary Bengtson called the meeting to order at 6:00 p.m. in the Board Conference Room of the Adams Elementary School.

New Board Members Oath of Office:
Gary Bengtson administered the oath of office to newly elected Board members Karen Friedlein, Cindy Johnson, and Onica Ulveling.

Organizational Meeting:
A. Election of Officers:
1. Board President:
Gary Bengtson opened the floor to nominations for the position of Board President. Jennifer Munson nominated Karen Friedlein for the position of
Board President. Duane Horsley seconded the nomination of Karen Friedlein. The motion to elect Karen Friedlein as Board President passed
as follows:  Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None

Gary Bengtson administered the oath of office to Karen Friedlein.

2. Board Vice-President:
Karen Friedlein opened the floor to nominations for the position of Board Vice President. Onica Ulveling nominated Duane Horsley for the position
of Board Vice President. Cindy Johnson seconded the nomination. The motion to elect Duane Horsley as Board Vice President passed as follows:
Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None

Gary Bengtson administered the oath of office to Duane Horsley.

B. Establish Regular Meeting Schedule:
It was moved by Duane Horsley to establish the regular meeting schedule to be the third Monday of each month with meetings to begin at 5:30 p.m. in the Board Room at Adams Elementary, unless the agenda has an alternative location, and to continue to use the consent agenda for the 2019-2020 school year. Jennifer Munson seconded the motion. On a roll call, the motion passed as follows:  Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None

C. Appointment of 2019-2020 Committees/Positions
The Board appointed the following committee assignments by consensus:

1. Transportation Committee:
Staff – Jeff Cullen and Dr. Casey Berlau
Board Member – Jennifer Munson and alternate Duane Horsley

2. School Improvement Team:
Board Members – Cindy Johnson and Karen Friedlein

3. Legislative Network:
Board Member – Cindy Johnson

4. IASB Delegate
Board Members – Duane Horsley and alternate Karen Friedlein

5. County Conference Board
Board Member – Onica Ulveling

6. Negotiations:
Administrators – Dr. Casey Berlau and Gary Bengtson
Board Members – Jennifer Munson and Duane Horsley

7. Calendar Fact-finding Committee:
Board Member – Onica Ulveling

8. Objection to Instructional Materials: - To be determined

9. Affirmative Action Coordinator – Crystal Boes and alternate Gary Bengtson

It was moved by Cindy Johnson to approve the committee appointments and assignments for the 2019-2020 school year as discussed. Duane Horsley
seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Duane, Karen, Onica, Cindy, Jennifer Nays: None

Public Forum:
There was no one present with an issue to bring before the Board.

School Improvement Report:
A. Leadership in Education – Creating a Collaborative Culture:
High school instructors Becky Boes, Tim Hughes, Erin Comstock, and Doug Leiting along with Principal Tammie McKenzie reviewed their process for
creating a collaborative culture at Carroll High School.

B. Carroll High School Principal’s Report:

C. Carroll Middle School Principal’s Report:

D. Fairview and Adams Principal’s Report:

Personnel Report:
A. Recommendations for Employment:
Dr. Casey Berlau presented the following recommendations for employment:

• Jeff Dvorak is recommending Joshua Lepird for the evening custodial position at Carroll High School retroactive to November 11, 2019. If approved Mr. Lepird will work 8 hours per day and will be paid $12.00 per hour.
• Sara Anderson is recommending Carly Tigges for a food service position at Carroll High School retroactive to October 1, 2019. If approved Ms.Tigges would work 7 hours per day and be paid $11.00 per hour.
• Jeff Dvorak is recommending Terry Wright for a custodial position. If approved, Mr. Wright would work 8 hours per day and be paid $12.00 per hour.
• Jeff Cullen is recommending Jim VanHove for the mail and agriculture education student shuttle bus route. If approved, Mr. VanHove would work 4 hours per day and be paid $12.28 per hour.

B. Volunteers:
Dr. Casey Berlau presented the following volunteers for approval:

• Pat Hogan would like to substitute as a registered nurse and also volunteer as a registered nurse. She would also volunteer to assist with screenings.
• Randy Bissen is recommending Tyler Swope as a volunteer wrestling coach.

It was moved by Jennifer Munson to approve the recommendations for employment and volunteers as recommended. The motion was seconded by
Duane Horsley. On a roll call vote, the motion passed as follows:  Ayes: Karen, Onica, Cindy, Jennifer, Duane Nays: None

Administration Report:
A. First Reading of Board Policies:
The Board held a first reading of the following Board policies:

• 102R1 Grievance Procedure (Non-discrimination)
• 102E1 Section 504 Notice of Nondiscrimination
• 102E4 Section 504 Student and Parental Rights
• 201 Organization of the Board of Directors
• 201R1 Organizational Meeting Procedures
• 209 Vacancies
• 217 Secretary-Treasurer
• 229 Annual Meeting
• 233 Meeting Notice
• 234 Quorum
• 242E1 Board Meeting Minutes
• 236R1 Order of Regular Business Meeting (Recommend Deleting Policy)
• 238 Open Meetings
• 242 Board of Director’s Records
• 245 Board of Director’s Member Development and Training
• 489R1 Code of Professional Conduct and Ethics Regulation (Licensed)
• 556R1 Parent and Family Engagement Regulation (New)
• 705.1 School Bus Safety Instruction (New)
• 705.2 Bus Safety Restraints (New)

It was moved by Duane Horsley to approve the first reading of Board Policies as stated in the agenda. Jennifer Munson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None

B. Approve Revised Job Descriptions:
Dr. Casey Berlau presented revised job descriptions for the Middle School Cheer Sponsor, High School Cheer Sponsor, and the Superintendent Secretary
positions.

It was moved by Jennifer Munson to approve the Middle School Cheer Sponsor, High School Cheer Sponsor, and the Superintendent Secretary job descriptions as presented. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None

Business Office Report:
A. Capital Outlay – Auto scrubber at Adams Elementary and Carroll High:
Dr. Casey Berlau presented the following bids for a floor scrubber at both Adams Elementary and Carroll High School:
• Carroll Cleaning Supply: $8,383.00
• Central Iowa Distributing: $9,465.00

It was moved by Jennifer Munson to accept the bid from Carroll Cleaning Supply for the purchase of two floor scrubbers at a cost of $8,383 each. Cindy
Johnson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None

B. Approve Depositories:
Gary Bengtson reported this item had been approved by the Board at their July 22, 2019 regular Board meeting.

C. Approve Lease Agreement with Carroll Booster Club:
Dr. Casey Berlau presented a lease with the Carroll Booster Club for their use of the concessions facilities at the Carroll Stadium and at the Carroll High School.  He stated the terms of the agreement are the same as last year.

It was moved by Jennifer Munson to approve the lease with the Carroll Booster Club. Duane Horsley seconded the motion. On a roll call vote, the motion
passed as follows:  Ayes: Duane, Karen, Onica, Cindy, Jennifer Nays: None

D. Disposal of Obsolete Equipment:
Dr. Casey Berlau stated the district has the following equipment they would like to dispose of:

• 2004 Chevrolet Venture Van
• 2002 E150 Van
• Pull behind Tractor Mower
• Lockers from Fairview

He requested the Board allow the district to publish that these items will be listed on-line for sale.

It was moved by Duane Horsley to allow for the disposal of obsolete equipment which includes two vans, a pull behind mower, and lockers. Onica Ulveling
seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Onica, Cindy, Jennifer, Duane Nays: None

Correspondence/Announcements/Information:
A. Conventions/Meetings:
1. IASB Annual Convention – November 20th & 21st

2. Possible Dates for Board Work Session:
Wednesday – January 8th
Tuesday – January 28th
Wednesday – January 29th

Suggestions for December 16th Board Meeting:

Adjournment:
It was moved by Jennifer Munson to adjourn the meeting at 7:22 p.m. Onica Ulveling seconded the motion. Unanimous approval.

 

Call to Order:
Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Conference Room in the Adams Elementary School. Board members
present: Cindy Johnson, Onica Ulveling, Jennifer Munson, and Karen Friedlein.  Staff members present: Dr. Casey Berlau, Gary Bengtson, Sue Ruch, Jerry
Raymond, and Tammie McKenzie. Others present: Annie Mehl, Nathan Konz, and Amy Whitver.

Approval of Agenda:
It was moved by Jennifer Munson to approve the agenda. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Cindy, Onica, Jennifer, Karen. Nays: None

Consent Agenda:
A. Minutes of the November 18, 2019 Board meetings

B. Bill listings in the following amounts:

• General Fund $303,615.34
• Student Activity Fund $71,482.40
• Debt Service Fund $800.00
• Physical Plant & Equipment Levy $90,550.33
• Nutrition Fund $30,345.46

C. Resignations

D. Field Trip

E. Items withdrawn from the Consent Agenda

It was moved by Cindy Johnson to approve the consent agenda. Jennifer Munson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Jennifer, Karen, Cindy Nays: None

Public Forum:
There was no one present with an issue to bring before the Board.

School Improvement Report:
A. PLC Conference Report:
Jerry Raymond, Amy Madsen, Brianne Hogenson, Crystal Boes, and Jennifer Grossman gave a brief report on a Professional Learning Communities
conference they attended in Des Moines on October 21st and 22nd.

B. Special Education Delivery Plan Update:
Crystal Boes updated the Board on the District’s progress in updating the Special Education Delivery Plan.

Board Development:
Dr. Casey Berlau reviewed Board policies that dealt with communications and the section in the Board handbook dealing with community relations. The Board held a brief discussion on these topics.

Donations:
Board President Karen Friedlein reviewed the following donations to the district:

• The Breda American Legion Auxiliary would like to donate $50 to the Carroll High School Media Center in recognition of Education Month.
• Jim and Amy Hunziker would like to donate $605 to the Food Service Department to pay for negative lunch balances.
• An anonymous donor would like to donate $9,200 to the Carroll Community School District to be used by Tiger Vision.
• The Carroll Kiwanis would like to donate 20 hats and 20 pair of mittens to elementary students who need them.
• Parents would like to make a donation of boys’ basketball shooting shirts to the varsity boys’ basketball team.
• Ball is Tech and BSN Sports would like to donate a “Hot Shot Basketball Shooting Machine” to the basketball programs at Carroll Community School District.
• The Edge 2 would like to donate seven golf belts to be used by the golf program.
• The Edge 2 would like to donate 53 Carroll Tiger items, 3 shelves, a basket, a box of tattoos and black and white or orange and white striped sleeves to the Tiger Shop.
• The Extra Effort Fund would like to donate $500 to the Fairview Media Center.

It was moved by Jennifer Munson to approve the donations. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Cindy, Onica Nays: None

Personnel Report:
A. Employment Recommendation:
Dr. Casey Berlau presented the following recommendations for employment:

• Jerry Raymond is recommending Catherine Grossman for a 7 hour per day special education teacher associate position at Carroll Middle School. If approved Ms. Grossman would be paid $11.75 per hour. The recommendation would be to make the hiring retroactive to December 9th.
• Sue Ruch and Crystal Boes are recommending Rachel Williams for a preschool special education teacher associate position at Fairview Elementary. If approved, Ms. Williams would work 6.75 hours per day and would be paid $11.55 per hour.

It was moved by Jennifer Munson to approve the employment recommendations. Cindy Johnson seconded the motion. On a roll call vote, the
motion passed as follows:  Ayes: Karen, Cindy, Onica, Jennifer Nays: None

Administration Report:
A. Superintendent’s Report:
Dr. Casey Berlau reminded the Board that the Iowa Association of School Boards is holding a regional meeting in Carroll on January 23rd. He also stated
that the district may be recommending an amendment to the early retirement plan to allow for the district to hire back employees if it is in the best interests of
the Board. He also mentioned that the Calendar Committee will begin meeting in January and hopefully have a calendar recommendation ready by February.
Dr. Berlau also said that the state assessment data from last year is available and will be reviewed with the Board in January. He also reminded the Board of the Tops-in-Tigerland meeting at the high school on Friday.

B. High School Principal’s Report:

C. Middle School Principal Report:

D. Elementary Schools Principal’s Report:

E. Teacher Associate Agreements with Kuemper Catholic Grade Schools:
Dr. Casey Berlau presented proposed agreements between the Carroll Community School District and the Kuemper Catholic Grade School for the
provision of three special education teacher associates. This is a continuation of similar agreements approved last year.

It was moved by Jennifer Munson to approve the special education teacher associate agreements with Kuemper Catholic Grade School. Onica Ulveling
seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Cindy, Onica, Jennifer, Karen Nays: None

F. Discussion on Salary Comparisons:
Dr. Casey Berlau and the Board held a brief discussion on the use of comparison groups in reviewing classified salaries.

G. At-Risk/Dropout Prevention Funding for 2020-2021:
Dr. Casey Berlau reviewed the At-Risk/Dropout Prevention application with the Board. He recommended the Board approve a request for up to the maximum
amount of $463,432 which can be adjusted downward at a later date.

It was moved by Jennifer Munson to approve the At-Risk/Dropout Prevention application for up to $463,432.00 for modified supplemental aid. Cindy
Johnson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Onica, Jennifer, Karen, Cindy Nays: None

H. Board Policy Revisions – Second Readings:
It was moved by Jennifer Munson to approve the second readings of Board Policies:

• 102R1 – Grievance Procedure (non-discrimination)
• 102E1 – Section 504 Notice of Nondiscrimination
• 102E4 – Section 504 Student and Parental Rights
• 201 – Organization of the Board of Directors
• 201R1 – Organizational Meeting Procedures
• 209 – Vacancies
• 217 – Secretary – Treasurer
• 229 – Annual Meeting
• 233 – Meeting Notice
• 234 – Quorum
• 242E1 – Board Meeting Minutes
• 236R1 – Order of Regular Business Meeting (recommend delete)
• 238 – Open Meeting
• 242 – Board of Directors’ Records
• 245 – Board of Directors’ Member Development and Training
• 489R1 – Code of Professional Conduct & Ethics (Licensed)

Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Cindy, Onica Nays: None

Board Policies – New – Second Readings:
It was moved by Cindy Johnson to approve the second readings of Board Policies:

• 556R1 – Parent and Family Engagement Regulation
• 705.1 – School Bus Safety Instruction
• 705.2 – School Bus Safety Restraints

Jennifer Munson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Cindy, Onica, Jennifer Nays: None

I. Board Policy Revision – 813 Purchasing – First Reading:
Dr. Casey Berlau presented a revised Board Policy 813 related to purchasing.

It was moved by Jennifer Munson to approve the first reading of Board Policy 813 on purchasing. Onica Ulveling seconded the motion. On a roll call vote,
the motion passed as follows:  Ayes: Cindy, Onica, Jennifer, Karen Nays: None

Business Office Report:
A. Consideration of Bus Purchases:
Dr. Casey Berlau reviewed a proposal from Jeff Cullen to purchase two or three 77 passenger buses currently available from Hoglund Bus Company in Des
Moines. The buses meet Carroll Community School District specifications and are the same as the buses the district purchased last spring. Cost of each bus
would be $94,000.

It was moved by Jennifer Munson to approve the purchase of three buses from Hoglund Bus Company for $94,000 each. Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:  Ayes: Onica, Jennifer, Karen, Cindy Nays: None

B. SBRC MSA Request for Increased Enrollment, Open Enrolled Out Students Not Counted in Prior Year, and ELL Students Exceeding Five Years:
Dr. Casey Berlau presented a request to the SBRC for modified supplemental amount for increased enrollment, open enrolled out students not counted in prior year, and ELL students exceeding five years.

It was moved by Jennifer Munson to approve the SBRC application for modified supplemental amount for open enrolled out students not counted in the
prior year. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Cindy, Onica Nays: None

C. SU Equipment Breakdown Insurance Renewal:
Gary Bengtson presented a renewal proposal from SU for equipment breakdown insurance. He stated the premium would increase from $110,772 for calendar year 2019 to $135,469 per year for the next 18 months. He stated that with the recent change to include HVAC equipment, the district’s current utilization of the plan is at 98% of the premium paid.

It was moved by Jennifer Munson to approve the renewal bid from SU for equipment breakdown insurance. Onica Ulveling seconded the motion. On a
roll call vote, the motion passed as follows:  Ayes: Karen, Cindy, Onica, Jennifer Nays: None

Correspondence/Announcements/Information
A. December 19th – CMS Music Concert – 6:00 p.m.
B. December 19th - CMS Music Concert – 7:00 p.m.
C. December 20th – Tops-in-Tigerland at CHS – 8:15 a.m.
D. December 20th – CHS Superstar – 8:30 p.m.
E. December 23rd through January 1st – Winter Break
F. January 23rd – IASB Regional Workshop at Carroll High School
G. January 28th – IASB Day on the Hill

Suggestions for January 20th Board Meeting:
A. Budget Updates
B. Other Suggestions

Closed Session – Superintendent Evaluation:
It was moved by Jennifer Munson to go into closed session under Code of Iowa 21.5 1 (i) to evaluate the professional competency of an individual whose
appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session and this session will also be closed to complywith confidentiality of personnel records requirements. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Cindy, Onica, Jennifer, Karen Nays: None

Board President Karen Friedlein declared the meeting closed at 7:20 p.m.

It was moved by Jennifer Munson to return to open session. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Jennifer, Cindy, Onica, Karen Nays: None

Board President Jennifer Munson declared the meeting open at 7:54 p.m.

Adjournment:
It was moved by Jennifer Munson to adjourn the meeting at 7:55 p.m. Cindy Johnson seconded the motion. Unanimous approval.

 

Call to Order:
Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Conference Room in the Adams Elementary School. Board members
present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein. Staff members present: Dr. Casey Berlau, Gary Bengtson, Sue Ruch, Jerry Raymond, and Tammie McKenzie. Others present: Rebecca McKinsey, Nathan Konz, and Amy Whitver.

Approval of Agenda:
It was moved by Jennifer Munson to approve the agenda. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Onica, Cindy, Jennifer, Duane, Karen. Nays: None

Consent Agenda:
A. Minutes of the December 16, 2019 Board meeting:

B. Bill listings in the following amounts:

• General Fund $366,001.08
• Student Activity Fund $27,507.28
• Management Fund $34,831.25
• Local Option Sales Tax $33,908.00
• Physical Plant & Equipment Levy $284,507.88
• Nutrition Fund $32,087.46

C. Resignations

D. Field Trip

E. Items withdrawn from the Consent Agenda

It was moved by Duane Horsley to approve the consent agenda. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None

Public Forum:
There was no one present with an issue to bring before the Board.

Donations:
Superintendent Casey Berlau reviewed the following donations to the district:

• The Trinity Episcopal Church of Carroll would like to donate $500.00 to be used for winter clothing, school supplies, or a lunch deficit that may be needed by a Fairview student.
• Atlantic Bottling/Coca-Cola wishes to donate $350 to Carroll High School.

It was moved by Jennifer Munson to approve the donations. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None

School Improvement Report:
A. Assessment Updates:
The building principals reviewed the new Iowa Statewide Assessment of Student Progress and the results from the NWEA assessment.

Board Development:
Dr. Casey Berlau reviewed a scenario provided by the Iowa School Board Association concerning how to deal with a critical parent. The scenario reviewed
suggested responses and chain of command within the district.

Personnel Report:
A. Amend Voluntary Retirement Plan:
Dr. Casey Berlau recommended amending the voluntary retirement plan to allow staff members to be employed by the district after they have retired from
the district.

It was moved by Jennifer Munson to approve the amendment to the voluntary retirement plan. Cindy Johnson seconded the motion. On a roll call vote, the
motion passed as follows:  Ayes: Duane, Karen, Onica, Cindy, Jennifer Nays: None

B. Approve Voluntary Retirement Applications:
Dr. Casey Berlau reported the district received a total of nine voluntary retirement applications. The Board had originally approved six early retirement
applications for the next two years. The Board discussed the possibility of approving all nine applications for voluntary retirement.
It was moved by Jennifer Munson to accept all nine applications for voluntary early retirement for the 2019-2020 school year. Duane Horsley seconded the
motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Onica, Cindy, Jennifer, Duane Nays: None

C. Personnel Report:
1. Recommendations for Employment:

• Jeff Cullen is recommending Jim Weitl for a substitute bus driver position. If approved, Jim would be paid the substitute bus driver rate of $18.00 per hour. Jim was a Carroll Community School District mechanic for 21 years.
• Jeff Cullen is recommending Keith Stribe for an activity bus driving position. Keith was an employee of the Carroll Community School District for 28 years until retiring in 2018. If approved, he would receive the activity driver rate of $13.43.

2. Contract Modifications:

• Randy Bissen is recommending an $858 stipend be given to Doug Leiting and Gary Magill for coaching A, B, and C middle school teams by themselves. This amount is half of what the salary would be for a first year middle school basketball coach.

It was moved by Jennifer Munson to approve the recommendations for employment and the contract modifications. Onica Ulveling seconded the
motion. On a roll call vote, the motion passed as follows:  Ayes: Onica, Cindy, Jennifer, Karen Nays: None Absent: Duane

Administrative Report:
A. Reports from Superintendent and Building Principals:

B. Board Policy Review:
1. Second Reading of Board Policy 813 Purchasing:
It was moved by Jennifer Munson to approve the second reading of Board Policy 813. Duane Horsley seconded the motion. On a roll call vote, the
motion passed as follows:  Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None

2. First Reading of Board Policies 429, 435, 921, 704R2, 104 104R, & 709.1 Food Service Director Sara Anderson reviewed an amended Board Policy
704R2 concerning delinquent food service accounts.

It was moved by Jennifer Munson to approve the first reading of Board Policy 704R2. Cindy Johnson seconded the motion. On a roll call vote, the
motion passed as follows:  Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None

The Board held a first reading of the following proposed Board policies:

• 429 – Use of Tobacco/Nicotine Products
• 435 – Drug and Alcohol Testing, 435R1 and 435E1
• 921 – Tobacco/Nicotine Free Environment
• 104 – Anti-Bullying/Anti-Harassment, 104R
• 709.1 Transporting Students by employees

It was moved by Jennifer Munson to approve the first reading of Board Policies 429, 435, 921, 104, 104R, and 709.1. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Duane, Karen, Onica, Cindy, Jennifer Nays: None

C. Discuss Draft of Agreement with Ar-We-Va Schools:
The Board reviewed the draft agreement with the Ar-We-Va Community School District concerning shared high school classes. After discussion, the
Board decided not to amend the proposed draft agreement.

D. Approve Agreement with Western Governors University for Student Teachers:
Dr. Casey Berlau presented a proposed agreement with Western Governors University for the placement of a student teacher in the Carroll Community School District.

It was moved by Cindy Johnson to approve the student teacher agreement with Western Governors University for student teachers. Onica Ulveling seconded
the motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Onica, Cindy, Jennifer, Duane Nays: None

E. Job Descriptions:
Dr. Casey Berlau presented revised job descriptions for the District Accounting Coordinator, Head Custodians at Fairview, Carroll Middle School, and Carroll
High School, and Director of Buildings and Grounds. The Board suggested some minor changes to Head Custodian and Director of Building and Grounds
Supervisor job descriptions.

It was moved by Jennifer Munson to approve the job description for the District Accounting Coordinator job description. Duane Horsley seconded the motion.
On a roll call vote, the motion passed as follows:  Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None

F. Early Graduation Approvals:
Tammie McKenzie stated three Carroll High School students, Mercedes Kokenge, Maddie Hacker, and Mimoza Veliu, have completed the requirements
for graduation and are requesting to be approved for early graduation.

It was moved by Jennifer Munson to approve the three requests for early graduation. Cindy Johnson seconded the motion. On a roll call vote, the
motion passed as follows:  Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None

G. New Course Recommendation at Carroll High School:
Tammie McKenzie presented a recommendation to add a vocational course at Carroll High School called Construction Trade Practices.

It was moved by Jennifer Munson to approve the Construction Trade Practices class at Carroll High School. Onica Ulveling seconded the motion. On a roll
call vote, the motion passed as follows:  Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None

Business Office Report:
A. Budget Reports:
Gary Bengtson briefly reviewed various financial reports with the Board.

B. Review Bids for Used Vans:
Dr. Casey Berlau reported that the District had advertised the intended sale of two used vans. A total of three bids were received. Transportation Director Jeff Cullen is recommending accepting the $1,220.00 bid from Ronald Beyer for the red 2002 Ford E-150 van and reject the $50.00 bid for the blue 2004 Chevrolet Venture van.

It was moved by Jennifer Munson to accept the bid from Ronald Beyer for the red 2002 Ford E-150 van and reject the bid on 2004 Chevrolet Venture van.
Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Duane, Karen, Onica, Jennifer Nays: None Absent: Cindy

C. Agreement with Jimmy Casas:
Dr. Casey Berlau presented a proposed agreement with Jimmy Casas for professional development on August 19, 2020. The cost of the presentation
would be $9,500 and paid from Title II Part A professional development funds.

It was moved by Jennifer Munson to approve the agreement with Jimmy Casas for professional development on August 19th. Onica Ulveling seconded the
motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Onica, Cindy, Jennifer, Duane Nays: None

D. Kuemper Farm Lease:
Dr. Casey Berlau presented a proposed farm lease between the Carroll Area FFA program and the Kuemper Catholic School System. Terms of the
agreement are the same as last year. It was moved by Jennifer Munson to approve the lease with Kuemper for the Carroll Area FFA. Duane Horsley
seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None

E. City of Carroll Farm Lease:
Dr. Casey Berlau presented a proposed farm lease between the Carroll Area FFA program and the City of Carroll. Terms of the agreement are the same as
previous years. It was moved by Jennifer Munson to approve the agreement with the City of Carroll. Onica Ulveling seconded the motion. On a roll call
vote, the motion passed as follows:  Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None

F. SBRC Administrative Cost Agreement:
Gary Bengtson presented an agreement with the Woodward –Granger Community School District for special education administrative costs in their
Grandwood facility. The Carroll Community School District currently has a special education student enrolled in the Grandwood school. 

It was moved by Jennifer Munson to approve the SBRC Administrative Cost Agreement with the Grandwood School. Cindy Johnson seconded the motion.
On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None

Correspondence/Announcements/Information
A. January 23rd – IASB Regional Workshop at Carroll High School
B. February 17th – No School – Professional Development
C. March 9th and 12th – Parent Teacher Conferences
D. March 13th – No School – Preworked Contract Day

Suggestions for February 18th Board Meeting:
A. Job Descriptions
B. Schedule of Budget Discussion/Sessions
C. FFA Farm Lease with Ron Fricke

Closed Session – Superintendent Evaluation:
It was moved by Duane Horsley to go into closed session under Code of Iowa 21.5 1 (i) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session and this session will also be closed to comply with confidentiality of personnel records requirements. Jennifer Munson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Duane, Onica, Cindy, Jennifer, Karen Nays: None

Board President Karen Friedlein declared the meeting closed at 8:32 p.m.

It was moved by Jennifer Munson to return to open session. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Jennifer, Cindy, Onica, Karen Nays: None

Board President Jennifer Munson declared the meeting open at 8:45 p.m.

Adjournment:
It was moved by Jennifer Munson to adjourn the meeting at 8:45 p.m. Cindy Johnson seconded the motion. Unanimous approval.

 

Minutes

Regular Board of Directors’ Meeting

February 17, 2020

4:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board conference room of Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff members present: Dr. Casey Berlau, Gary Bengtson, Tammie McKenzie, Sue Ruch, Jerry Raymond, Sarah Schroeder, Sara Hamilton, Crystal Boes, Peggy Hamilton, Candice Ostrich, Ashlea Ahrenholtz, Holly Warnke, and Ryan Simmelink.  Others present:  Halley Butler, Bella Armitage, Ty Nissen, Lane Nissen, Amy Wiederien, Grace Simmons, Kristin Millermon, Chloe Gallegos, Gabi Hammer, Trinity Tassell, Nathan Konz, and Rebecca McKinsey.

 

Approval of Agenda:

It was moved by Duane Horsley to approve the agenda as presented.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Budget Workshop:

Dr. Casey Berlau and Gary Bengtson reviewed financial, enrollment, and staffing information which will be used in developing the district’s 2020-2021 certified budget.

 

Consent Agenda:

1. Minutes of the January 20, 2020 Board meetings:
2. Bill listings in the following amounts:

      General Fund         $338,224.64

      Student Activity Fund         $12,247.96

      Local Option Sales Tax         $27,734.25

      Nutrition Fund         $47,127.13

      Physical Plant & Equipment Levy         $3,444.33

3. Resignations:
4. Field Trips:

 

It was moved by Jennifer Munson to approve the consent agenda.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Hearing on 2020-2021 School Calendar:

         The Board opened the meeting to public comment on the proposed 2020-2021 school calendar.  Dr. Berlau reported that there was an error in the initial calendar resulting in two extra days in March.  The corrected calendar would have the last day of school as May 25, 2021.

 

Public Forum:

            There was no one present with an issue to bring before the Board.

 

Donations:

         Casey Berlau stated that Mid-Iowa Insurance Associates would like to donate $400 to individuals with negative lunch accounts.  This donation is from a fund-raiser they initiated.

 

It was moved by Jennifer Munson to accept the donation from Mid-Iowa Insurance Associates.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

School Improvement Report:

Sue Ruch and members of the MTSS Leadership Team Sarah Schroeder, Sara Hamilton, Crystal Boes, Peggy Hamilton, Candice Ostrich, Ashlea Ahrenholtz, Holly Warnke, and Ryan Simmelink gave a brief presentation to the Board on instructional improvement efforts in the elementary buildings.

 

Personnel Report:

A.         Approval for Employment:

Dr. Casey Berlau presented the following recommendations for employment for approval:

• Tammie McKenzie is recommending Patty Groves for the high school science position.  If approved she would be placed on Step 34 of the Master’s lane on the salary schedule.  It is also recommended that she receive a $3,000 signing bonus to be paid over a two year period.  Approval is recommended contingent upon receipt of a clear background check.

• Tammie McKenzie is recommending Kristi Shanks for a high school counselor position at Carroll High School.  If approved she would be on Step 10 of the MA lane on the salary schedule.  Approval is recommended contingent upon receipt of a clear background check.

• Jerry Raymond is recommending Margaret Gruba for a special education teacher associate position at Carroll Middle School.  If approved she would work 7 hours per day and be paid $11.55 per hour.  Approval is recommended contingent upon receipt of a clear background check and would be retroactive to February 10^th.

• Randy Bissen is recommending Kirk Christensen for the head girls’ track coaching position.  If approved he would be placed on Step 47 and would receive a stipend of $6,752.00.  Approval is recommended.

 

 

2. Volunteer:

Dr. Berlau stated that Randy Bissen is recommending Sydney Crnkovich as a volunteer for the girls’ track program.  Approval is recommended.

 

3. New Positions:

Dr. Casey Berlau recommended the following two positions be created for the 2020-2021 school year:

• Director of Teaching and Learning

• Self-Contained Special Education Classroom Teacher

 

It was moved by Jennifer Munson to approve the personnel recommendations as stated.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Administrative Report:

1. Reports from Superintendent and Building Principals:

Casey Berlau briefly updated the Board on the hiring process and the district’s progress in filling open positions.  He stated that he is working with Jeff Dvorak on updating the district’s 5-year facilities plan.  He also said he is working with Harry Heiligenthal and he is tentatively scheduled to attend the June Board meeting.  Finally he reported that the district has completed the first round of radon testing at Fairview Elementary and the only area with slightly elevated readings was in the new office area.

 

2. 2020-2021 School Calendar:

Dr. Berlau presented the 2020-2021 proposed school calendar for approval.  It was moved by Cindy Johnson to approve the proposed 2020-2021 calendar as presented.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

3. DMACC Courses for the 2020-2021 School Year.

High school principal Tammie McKenzie presented a list of classes from Des Moines Area Community College to be offered to Carroll High School students for college credit. 

 

It was moved by Duane Horsley to approve the DMACC courses offered for the 2020-2021 school year.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

4. Sharing Agreement with Ar-We-Va:

Dr. Casey Berlau reported that the Ar-We-Va School Board had approved the proposed sharing agreement with the Carroll Community School District at their last meeting. 

It was moved by Jennifer Munson to approve the sharing agreement with the Ar-We-Va Community School District.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

5. Update on Before and After School Program for 2020-2021:

Sue Ruch and Dr. Berlau reviewed progress that has been made on researching the possibility of a before and after school program at the Carroll Community School District.

 

6. Summer Fun Camp – Request to Use CCSD School Buses:

Casey Berlau presented a request from the Summer Fun Camp to use Carroll Community School District buses for their Summer Fun Camp.   This is similar to the request approved by the Board for the Summer Fun Camp the past several years. 

 

The Board tabled action on the request until their March meeting.

 

7. Board Policy Review:

The Board held a second reading of the following Board policies:

• 429 – Use of Tobacco/Nicotine Products

• 921 Tobacco/Nicotine Free Environment

• 704R2 – Meal Charges

• 104 – Anti-Bullying/Anti-Harassment

• 104R1 – Anti-Bullying/Anti-Harassment Regulations

• 709.1 – Transporting of Students by Employees

 

                 It was moved by Jennifer Munson to approve the second reading of Board Policies 429, 921, 704R2, 104, 104R1, and 709.1.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

                 Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

The Board held the first reading of the following Board policies:

• 305 – Superintendent Civic Activities

• 406 – Child Abuse Reporting

• 435 – Drug and Alcohol Testing – and 435R1, 435E1, 435E2, and 435E3

 

                 It was moved by Duane Horsley to approve the first reading of Board Policies 305, 406, 435, 435R1, 435E1, 435E1, 435E2, and 435E3.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

                 Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

 

 

8. Consider Revising Job Descriptions:

Dr. Casey Berlau presented revised job descriptions for the following positions:

• Elementary Principal

• Agriculture Education Instructor

• Counselor – High School

• Custodian – Sports Facilities and Grounds

• Custodian – Assistant Sports Facilities and Grounds

• Custodian – Head Custodian Fairview Elementary
• Custodian – Head Custodian Adams Elementary
• Custodian – Head Custodian Carroll Middle School
• Custodian – Head Custodian Carroll High School
• Director of Buildings and Grounds
• Custodian – Seasonal for Spring, Summer, and Fall
• Custodian – Part-time
• Custodian – Assistant
• Director of Teaching and Learning

 

It was moved by Jennifer Munson to approve the revised job descriptions as amended.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

Business Office Report:

A.         Budget Update Reports:

Gary Bengtson presented various budget reports to the Board.

 

Correspondence/Announcements/Information

•         Budget Update Reports

 

Suggestions for March 16^th Board Meeting:

 

Closed Session – Superintendent Evaluation:

It was moved by Cindy Johnson to go into closed session under Code of Iowa 21.5 1 (i) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session and this session will also be closed to comply with confidentiality of personnel records requirements.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Board President Karen Friedlein declared the meeting closed at 7:22 p.m.

 

It was moved by Jennifer Munson to return to open session.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

Board President Karen Friedlein declared the meeting open at 7:46 p.m.

 

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 8:45 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

Minutes

 

Minutes

Regular Board of Directors’ Meeting

March 16, 2020

5:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board conference room of Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff members present: Dr. Casey Berlau, and Gary Bengtson.  Others present:  Nathan Konz, and Rebecca McKinsey.

 

Approval of Agenda:

It was moved by Duane Horsley to approve the agenda as presented.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Consent Agenda:

A.    Minutes of the February 17, 2020 Board meetings:

B.    Bill listings in the following amounts:

      General Fund         $213,780.79

      Student Activity Fund         $30,538.79

      Local Option Sales Tax         $44,992.00

      Nutrition Fund         $43,837.82

      Physical Plant & Equipment Levy         $28,558.48

C.   Resignations:

D.   Field Trips:

 

It was moved by Jennifer Munson to approve the consent agenda.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

School Improvement:

         This was tabled until a future Board meeting.

 

Board Development:

         This was tabled until a future Board meeting.

 

Public Forum:

            There was no one present with an issue to bring before the Board.

 

 

 

 

Donations:

         Dr. Casey Berlau presented the following donations for approval:

  •       The Carroll County Farm Bureau would like to donate $100 to help bring awareness to the Healthiest State Initiative.

  •       Landus Cooperative would like to donate 12 used HP LaserJet P3015 printers to the Carroll Community School District.

  •       Breda American Legion Auxiliary would like to donate $10 to be used for an item at the Carroll High School media center in memory of Kay Wernimont.

  •       The following donations are to Tigervision for expenses accrued in streaming athletic events:

    Ryan and Katie Kock, Iowa Farm Bureau - $500

    Debra Onken - $100

    Aubrey Kemmerling, Edward Jones - $200

 

It was moved by Jennifer Munson to accept the donations as presented.   Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Personnel Report:

A.         Approval for Employment:

Dr. Casey Berlau presented the following recommendations for employment for approval:

• Dr. Casey Berlau is recommending Patrick Rabbitt for the elementary principal position.  If approved Mr. Rabbitt would work an 11 month contract and be paid $103,000 per year.  Approval is recommended contingent upon receipt of a clear background check.

•     Jerry Raymond is recommending Ashley Bargman for a middle school special education instructor position.  If approved she would be on Step 18 of the MA lane.  Approval is recommended contingent upon receipt of a clear background check.

• Sue Ruch is recommending Kyle Stevens for the elementary physical education instructor position at Fairview and Adams Elementary buildings.  If approved he would be on Step 10 of the BA lane on the salary schedule.  Approval is recommended contingent upon receipt of a clear background check.

• Randy Bissen is recommending Gary Magill for the 7^th grade boys’ basketball coaching position.  If approved he would be placed on Step 24.  Approval is recommended.

• Jeff Dvorak is recommending Jon Kitt for the Custodian – Head Sports Facilities and Grounds position.  If approved he would be paid $41,600 per year and would work 40 hours per week plus additional time as required.  Approval is recommended contingent upon receipt of a clear background check.

 

It was moved by Jennifer Munson to approve the personnel recommendations.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

FY21 Budget Work Session:

A.    Establish Date for Public Hearing on Proposed Handout

B.    Present Draft of 2020-2021 Certified Budget

Dr. Casey Berlau presented a proposed budget for the 2020-2021 school year.  The total tax rate proposed is $9.54494 which is down $.24333 from the current year.

 

It was moved by Jennifer Munson to set the public hearing on the proposed 2020-2021 budget for April 13^th at 12:00 p.m. noon in the Board Conference Room at Adams Elementary.  Duane Horsley seconded the motion.  On a roll call vote the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

Administrative Report:

A.    Reports from Superintendent and Building Principals:

Casey Berlau updated the Board on the closing of Iowa schools by the governor due to COVID-19 virus.  He stated that all Carroll Community School District facilities will be closed until April 15, 2020.  There will be no practices during this time.  He also said that the issue of paying district personnel during this time is being discussed.  The district is also exploring the possibility of offering grab and go meals at Fairview Elementary.

 

B.    2020-2021 Cooperative Sharing Athletic Programs:

Dr. Berlau presented the following athletic sharing agreements for the 2020-2021 school year:

Girls Golf – Host School - Carroll

Ar-We-Va

Boys Golf – Host School – Carroll

Ar-We-Va

Boys Soccer – Host School – Carroll

Ar-We-Va and Glidden-Ralston

Girls Soccer – Host School – Carroll

Ar-We-Va, Glidden-Ralston, and Coon Rapids-Bayard           

 

It was moved by Jennifer Munson to approve the athletic cooperative sharing agreements.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennnifer, Duane, Karen  Nays: None

 

 

C.   Summer Fun Camp – Request for Buses:

Dr. Casey Berlau presented a request from the Summer Fun Camp for the use of school buses this summer.  The camp is a mixture of special education and general education students and runs for six weeks.  The district will bill the summer camp sponsors for actual costs.

 

It was moved by Duane Horsley to approve the use of school buses for the Summer Fun Camp contingent upon the use of the buses being covered by the district’s insurance and the cost of the service to be determined by the business office.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

D.   Board Policy Review:

The Board held a second reading of the following Board policies:

• 305 – Superintendent Civic Activities:

• 406 – Child Abuse Reporting

• 435, 435R1, 435E1, 435E2, 435E3 – Drug and Alcohol Testing

 

                 It was moved by Jennifer Munson to approve the second reading of Board Policies 305, 406, 435, 435R1, 435E1, 435E2, and 435E3.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

                 Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

The Board held the first reading of the following Board policies:

• 104R1 – Student to Student Harassment and Bullying

• 104E3 – Disposition of Complaint Form

 

                 It was moved by Jennifer Munson to approve the first reading of Board Policies 104R1 and 104E3.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

                 Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

E.    Soccer Field Agreement with the City of Carroll:

This item was tabled for a later Board meeting.

 

F.    Before and After School Program for 2020-2021:

Dr. Casey Berlau reviewed a memo from Nathan Knepper from the Department of Human Service concerning the steps required before approval can be granted to open a child care center.  One of those steps is hiring a qualified center director.  He requested that Board grant permission to post and advertise an opening for a child care center director.

 

It was moved by Jennifer Munson to approve the posting for the position of Child Care Center Director and developing a job description.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

G.   DMACC Agreements for 2020-2021:

Dr. Casey Berlau presented the following agreements with Des Moines Area Community College:

Career Advantage Concurrent Enrollment Ed Services Agreement

Career Academy Program – All Locations Ed Services Agreement

 

It was moved by Duane Horsley to approve the Career Advantage Concurrent Enrollment Agreement and the Career Academy Agreement with Des Moines Area Community College.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

H.   Adjustments to 2019-2020 School Calendar:

Dr. Casey Berlau reviewed the district’s plan to make up the two days of school missed because of weather.  He said the last day of school for students would remain May 22^nd and the final day for teachers would be May 28, 2020.

 

It was moved by Jennifer Munson to approve the plan for making up missed school days.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

I.      Preschool Calendar:

This item was tabled until a later Board meeting.

 

J.     Student Teacher Agreement with University of Northern Iowa:

Dr. Casey Berlau presented a proposed agreement with the University of Northern Iowa for the placement of student teachers in the Carroll Community School District.

 

It was moved by Jennifer Munson to approve the student teacher agreement with the University of Northern Iowa for the 2020-2021 school year.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

 

 

 

Business Office Report:

A.    Bids for Used 2007 School Buses:

 

Dr. Casey Berlau reported that originally the district had advertised to sell three used buses but due to an engine failure had decided to only sell two.

Jason Gehling had bid $720 for Bus #21 and Quandt Auto Salvage bid $700 for both buses.  It is recommended to sell Bus #21 to Jason Gehling for $720 and Bus #20 to Quandt’s for $700.

 

It was moved by Jennifer Munson to approve the bids for the two buses as recommended.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

B.    Budget Update Reports:

Gary Bengtson presented various budget reports to the Board.

 

Capital Outlay:

A.   Request Quotes for Carpet Replacement at CMS and CHS:

B.    Handicapped Door Openers at Adams, CMS, and CHS:

Dr. Casey Berlau stated the district is looking to get approval to request quotes for replacing carpet at both the Carroll Middle School and a couple of rooms at Carroll High School. 

 

He also stated the district has received a quote from Walsh Door & Security for the installation of handicapped auto door openers at Adams Elementary, Carroll Middle School, and Carroll High School.  The total for the three buildings is $20,328.00.

 

It was moved by Jennifer Munson to approve the $20,328.00 quote from Walsh Door & Security for auto door openers at Adams Elementary, Carroll Middle School, and Carroll High School, and to receive carpet bids for Carroll Middle School and Carroll High School.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

Correspondence/Announcements/Information

 

Suggestions for April 20^th Board Meeting:

 

Exempt Session – Negotiations:

The exempt session was tabled until a later date.

 

 

 

 

Adjournment:

It was moved by Cindy Johnson to adjourn the meeting at 6:55 p.m.  Onica Ulveling seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

Minutes

Special Board of Directors’ Meeting

March 19, 2020

12:00 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 12:00 p.m. in the Board conference room of Adams Elementary School.  Board members present: Onica Ulveling (via telephone), Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff members present: Dr. Casey Berlau, and Gary Bengtson.  Others present:  Nathan Konz.

 

Approval of Agenda:

It was moved by Duane Horsley to approve the agenda as presented.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Resolution to Pay Staff During School Closure Due to COVID-19:

Jennifer Munson moved to approve the following resolution which she read:

 

WHEREAS, the Carroll Community School District has decided to temporarily close its operations due to health and safety reasons; and,

 

WHEREAS, the District has decided that employees who work on a contracted or salaried basis and employees who work on an hourly and/or non-exempt basis will not be able to regularly report to work for the District due to the closure; and,

 

WHEREAS, it is in the best interest of the District to pay the District’s contracted or salaried and hourly and/or nonexempt employees while the District is temporarily closed for the safety of District employees, students, and community members; for staff morale; and to ensure that said District employees do not leave employment during the temporary closure.

 

WHEREAS, if an employee’s work is needed for the continuity of learning and/or District operations during the period of temporary closure, that employee may be required to report for work onsite or from a remote location after receiving reasonable advance notice from the District.  The determination of whether an employee may be required to report to report to work will be made at the discretion of the Superintendent or designee.

 

NOW, THEREFORE, BE IT RESOLVED that the Superintendent is hereby authorized to place employees who work on a contracted or salaried basis and employees who work on an hourly and/or non-exempt basis on an approved leave for their contracted or assigned days or hours during the initial period of temporary closure and that said employee shall receive their customary and regular pay they would have been entitled to receive absent the closure.  If the District’s operations continue to be closed after the initial period of temporary closure, then the Board will reconvene and determine whether the Superintendent will continue to pay employees who work on a contracted or salaried basis and employees who work on an hourly and/or non-exempt basis during the temporary closure. 

 

Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Adjournment:

It was moved by Duane Horsley to adjourn the meeting at 12:10 p.m.  Jennifer Munson seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

Minutes

Special Board of Directors’ Meeting

March 19, 2020

12:00 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 12:00 p.m. in the Board conference room of Adams Elementary School.  Board members present: Onica Ulveling (via telephone), Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff members present: Dr. Casey Berlau, and Gary Bengtson.  Others present:  Nathan Konz.

 

Approval of Agenda:

It was moved by Duane Horsley to approve the agenda as presented.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Resolution to Pay Staff During School Closure Due to COVID-19:

Jennifer Munson moved to approve the following resolution which she read:

 

WHEREAS, the Carroll Community School District has decided to temporarily close its operations due to health and safety reasons; and,

 

WHEREAS, the District has decided that employees who work on a contracted or salaried basis and employees who work on an hourly and/or non-exempt basis will not be able to regularly report to work for the District due to the closure; and,

 

WHEREAS, it is in the best interest of the District to pay the District’s contracted or salaried and hourly and/or nonexempt employees while the District is temporarily closed for the safety of District employees, students, and community members; for staff morale; and to ensure that said District employees do not leave employment during the temporary closure.

 

WHEREAS, if an employee’s work is needed for the continuity of learning and/or District operations during the period of temporary closure, that employee may be required to report for work onsite or from a remote location after receiving reasonable advance notice from the District.  The determination of whether an employee may be required to report to report to work will be made at the discretion of the Superintendent or designee.

 

NOW, THEREFORE, BE IT RESOLVED that the Superintendent is hereby authorized to place employees who work on a contracted or salaried basis and employees who work on an hourly and/or non-exempt basis on an approved leave for their contracted or assigned days or hours during the initial period of temporary closure and that said employee shall receive their customary and regular pay they would have been entitled to receive absent the closure.  If the District’s operations continue to be closed after the initial period of temporary closure, then the Board will reconvene and determine whether the Superintendent will continue to pay employees who work on a contracted or salaried basis and employees who work on an hourly and/or non-exempt basis during the temporary closure. 

 

Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Adjournment:

It was moved by Duane Horsley to adjourn the meeting at 12:10 p.m.  Jennifer Munson seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

Minutes

Regular Board of Directors’ Meeting

April 27, 2020

5:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:38 p.m. via teleconference due to the COVID-19 pandemic.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff members present: Dr. Casey Berlau, Gary Bengtson, Sue Ruch, and Tammie McKenzie.  Others present:  Nathan Konz, and Rebecca McKinsey.

 

Approval of Agenda:

It was moved by Jennifer Munson to approve the agenda as presented.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Consent Agenda:

1. Minutes of the March 16^th, March 19^th and April 13^th Board meetings:
2. Bill listings in the following amounts:

      General Fund         $137,690.59

      Student Activity Fund         $10,803.56

      Local Option Sales Tax         $9,620.56

      Nutrition Fund         $44,395.85

      Physical Plant & Equipment Levy         $7,195.31

3. Resignations:
4. Field Trips:

 

It was moved by Duane Horsley to approve the consent agenda.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

            There was no one present with an issue to bring before the Board.

 

Personnel Report:

A.         Approval for Employment:

Dr. Casey Berlau stated that Sue Ruch is recommending Michaela Henriksen for a Strategist I Special Education teaching position at Adams Elementary School.  If approved, she would be on Step 0 of the BA lane of the 2020-2021 salary schedule.  Approval is recommended contingent upon receipt of a valid Iowa teaching license.

It was moved by Jennifer Munson to approve the personnel recommendation.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Administrative Report:

1. Resolution Adopting Multi-Jurisdictional Hazard Mitigation Plan:

Dr. Berlau presented a proposed resolution to adopt the Carroll, Crawford, Greene, and Sac County Multi-Jurisdictional Hazard Mitigation Plan. 

 

It was moved by Duane Horsley to approve the resolution adopting the Multi-Jurisdictional Mitigation Plan.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

2. Superintendent and Building Principal Reports:

Dr. Casey Berlau read a card from Denise and Jessica Mowrey thanking the Board for their decision to continue to pay district employees during the shut-down.  He also reported that he, Jerry Raymond, and Crystal Boes have been meeting with AEA staff concerning the special education program for next year.  They have been working recently on the criteria students would have to meet to qualify for the program.

 

He also discussed the district’s plan to hire a Director of Teaching and Learning for next year.  He stated the district has applicants for the position but the pandemic has slowed action on interviewing and hiring.  He stated he ran various scenarios based on across-the-board cuts, zero allowable grow, and enrollment declines.  Although all such scenarios would negatively affect both the ending balance and unspent balance the district could move ahead with the hiring but wanted to get the Board’s opinion on moving ahead or waiting a year.  The Board expressed some reservation with hiring someone who could not see the district in session and stated waiting a year would help determine and define the actual needs.

 

Sue Ruch reviewed what was happening at both Fairview and Adams Elementary schools specifically with on-line learning.  Tammie McKenzie reviewed tentative plans for a drive-in high school graduation for the Class of 2020.

 

3. District Plan to Close Out the 2019-2020 School Year:

Dr. Berlau reviewed district plans for the remainder of the 2019-2020 school year.  He discussed how final grades will be determined, spring and summer sports, and high school graduation.

 

It was moved by Cindy Johnson to approve the district’s plans for the remainder of the school year.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

4. Approve the AEA Purchasing Agreement for Food Service:

Gary Bengtson presented a purchasing agreement with the AEA for the purchase of food and food service supplies.  This agreement would be for the 2020-2021 school year and is a continuation of previous agreements.

 

It was moved by Duane Horsley to approve the AEA Purchasing Agreement for the 2020-2021 school year.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

5. Shared Transportation Director Agreement with Glidden Ralston:

Dr. Casey Berlau presented a shared transportation director agreement between the Carroll Community School District and the Glidden-Ralston Community School District.  This would be a continuation of a current agreement.

 

It was moved by Duane Horsley to renew the shared transportation agreement with Glidden-Ralston.  Cindy Johnston seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

6. Shared Transportation Maintenance Agreement with Glidden Ralston:

Dr. Casey Berlau presented a shared transportation maintenance agreement between the Carroll Community School District and the Glidden-Ralston Community School District.  This would be a continuation of a current agreement.

 

It was moved by Duane Horsley to approve the shared transportation maintenance agreement with Glidden-Ralston.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

7. Physical Education Waiver for 2020-2021:

High School Principal Tammie McKenzie presented a request to the Iowa Department of Education seeking an exemption for students taking physical education every other day all year long.  She stated the district would prefer to offer physical education every day for a semester with the total hours of physical education remaining the same. 

 

It was moved by Jennifer Munson to approve the physical education waiver.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

8. MOU for Mass Dispensing Site Location:

Dr. Casey Berlau presented a Memorandum of Understanding for Mass Dispensing Site Location between Carroll Public Health/St. Anthony Home Health-Hospice and the Carroll Community School District.  The Carroll High School acknowledges the intent to serve as a local dispensing site for the Strategic National Stockpile in the event that it is necessary.

 

It was moved by Duane Horsley to approve the Memorandum of Understanding for Mass Dispensing Site Location between Carroll Public Health/St. Anthony Home Health-Hospice and the Carroll Community School District.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

1. 2020 Carroll High School Graduates:

Dr. Berlau presented the following list of 2020 graduates contingent on them meeting Carroll Community School District graduation requirements:

Makenna Kay Aschinger, Sierra Marie Ball, Soleil Basurco lanni, Vanessa Christina Bauer, Seth Ryan Beberniss, Karter Anthony Behrens, Noah John Bender, Kara Lyn Brinker, Makayla Velma Kathryn Bueltel, Britney Jean Croghan, Chloe Ashlyn Demonia, Carter Steve Danner, Kyrsten Jeanell-Leone Easter, Vanessa Chardey Espinosa, Taylor Lynn Everhart, Alexis Mae Foley, Grace Anne Friel, Chase Jerik Gladden, Sydney Lauren Haakenson, McKenna Jean Haberl, Nicholas John Haberl, Jack Howard Hagen, Cooper James Halbur, Corianna Ray Hansen, Malakai Michael Hansen, Hunter Russell Helgerson, Wyatt Matthew Henson, Tucker Lee Hinners, Carter John Irlbeck, Emily Ann Johnson, Jacob Andrew Johnson, Tyler Joseph Kasperbauer, Sydney Rose Kastle, Helen Claire Kimball, Brennon James Kofron, Paige Nicole Krause, Cole David Ladehoff, Justin Thomas Ladwig, Garrett Michael Lawler, Karter Jordan Lein, Alexander Merlin Loew, Jacey Janice Loew, Nolan Thomas Loew, Rylee Colette Ludwig, Markaven Veda Madsen, Eric James Malcom, Joseph James McCartan, Franchesca Ivette Mesa, Kenadie Rae Mielk, Kendra Jo Millermon, Taylor Nicholas Moore, Jordan Marie Mozena, Jazmyn Angelina-Phyllis Muniz, Samantha Amelia Murray, Mia Lynn Nagl, Tiffany Angelica Neal, Korey Brennan Nieland, Ashley Jo Onken, Emma Claire Perkins, Owen Jack Perrin, Saige Jordan Pietig, Alex Rainier Pontow, Grace Susan Reising, Levi John Riesberg, Destiny Rene’ Rogers, Jacob William Roiland, Brady Lee Rowedder, Benjamin James Sampson, Makayla Jean Schleisman, Keaton Leon Schoenfeld, Alexa Jean Schroeder, Chloe Elisabeth Schroeder, Kaylee Ann Schulte, Mallory Len Schultes, Morgan RaeAnn Schulz, Damon Richard Schweitzer, Autumn Marie Schwery, Nathan Allen Shoesmith, Taydem Dawn Renken Shoesmith, Nicholas Scott Sigwalt, Claire Elizabeth Smith, Lauren Elizabeth Snyder, Nathan Grant Soyer, Toby Donald Sturm, Taylor Nichole Thompson, Eliot James Tidgren, Conrad Alec Toms, Angel Julian Torres-Ruiz, Jacob Gerard Tunning, Tyler Chad Uhlenkamp, Trevin Joseph Vanderheiden, Dayna Melissa Van De Walker, Jaylynn Mae Vesterfelt, Colby Michael Vincent, Alexa Roselynn Waldhoff, Hailey Ann Wallace, Samantha Dee Walsh, Mercedes Nicole Wanser, Rachel Nicole White, Devan Tyler Wiederien, Dominic Johnathan James Wiley, Luke Randol Woosley Jr., Cole Brian Worley, Kassidy Nicole Wuebker, Alexis Sue Ziegmann. 

 

It was moved by Jennifer Munson to approve the list of 2020 graduates.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

10. Athletic Sharing Agreements:

Dr. Casey Berlau presented the following athletic sharing agreements:

Girls Swimming – Host School – Carroll High School

Ar-We-Va, Coon Rapids-Bayard, Denison-Schleswig, East Sac, Glidden-Ralston, Guthrie Center (ACGC), IKM-Manning, Kuemper, South Central Calhoun, (Panorama is not participating this year)

Boys Swimming – Host School – Carroll High School

Ar-We-Va, Coon Rapids-Bayard, Denison-Schleswig, East Sac, Glidden-Ralston, Guthrie Center (ACGC), IKM-Manning, Kuemper, Panorama, and South Central Calhoun

Wrestling – Host School – Carroll High School

IKM-Manning

Boys Cross Country – Host School – Kuemper Catholic High School

Boys Tennis – Host School – Kuemper Catholic High School

Girls Cross Country – Host School – Kuemper Catholic High School

Girls Tennis – Host School – Kuemper Catholic High School

 

It was moved by Jennifer Munson to approve the athletic sharing agreements as presented.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

 

 

11. Job Descriptions:

Dr. Casey Berlau presented a revised job description for the teacher/librarian associate position. 

 

It was moved by Jennifer Munson to approve the revised job description for the teacher/librarian associate position.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Dr. Berlau presented a job description for the newly created Before and After School Program Director. 

 

It was moved by Jennifer Munson to approve the job description for the Before and After School Program Director position.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

12. Pandemic Resolution Regarding Suspension of Graduation Requirements:

Dr. Casey Berlau presented a Pandemic Resolution Regarding Suspension of Graduation Requirements.  He stated if this resolution is approved it would also suspend Board policies 508 and 555 so they would not have to be acted upon independently.

 

Cindy Johnson moved to approve the following resolution which she read aloud:

“WHEREAS, on April 10, 2020, Governor Reynolds issued a Proclamation of Disaster Emergency temporarily suspending the provisions in Iowa law requiring curriculum standards and completion of specific units of credit for completion of a high school program of study to the extent such provisions would hinder Iowa school districts in assisting the Iowa high school graduating class of 2020 in completing a course of study during this disaster emergency.

WHEREAS, District Policy 508 Graduation Requirements sets out the courses students must successfully complete in order to graduate which are based upon the provisions in Iowa law requiring the completion of specific units of credit for completion of a high school program of a student which Governor Reynolds has temporarily suspended for the graduating class of 2020.

WHEREAS, District Policy 224 Suspension of Policy provides that the Board may, in extreme emergencies of a very unique nature, suspend policy and further provides that it is within the discretion of the Board to determine when an extreme emergency of a very unique nature exists.

WHEREAS, the Board has determined that present circumstances constitute and extreme emergency of a very unique nature which provide adequate and appropriate grounds to suspend District Policy 508 Graduation Requirements for the graduating class of 2020.

NOW, THEREFORE BE IT RESOLVED that the provisions of District Policy 508 Graduation Requirements are suspended for the graduating class of 2020.

 

Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

13. Suspension of Board Policy 508 – Graduation Requirements:

This was taken care of with the above resolution.

 

14. Suspension of Board Policy 555 – Commencement:

Dr. Berlau reported this was not needed.

 

• Agreement for Joint Use of Soccer Fields:

Dr. Casey Berlau presented a proposed Agreement for the Joint Use of Soccer Fields located at the Carroll Middle School.

 

It was moved by Duane Horsley to approve the Agreement for Joint Use of Soccer Fields at the Carroll Middle School site.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Business Office Report:

1. Review of FY2019 Audit:

Gary Bengtson briefly reviewed the 2018-2019 audit recently issued by Nolte, Cornman, and Johnson of Newton, Iowa.  He detailed some the financial data contained in the report and highlighted the deficiency sited by the auditors and reviewed proposed corrective action by the district.

 

It was moved by Duane Horsley to receive and file the Fiscal Year 2019 Audit Report.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

2. Capital Outlay:

1. Consider K-5 Math Curriculum Purchase:

Sue Ruch stated that a group of math teachers and herself began reviewing five math curriculum around Christmas and had narrowed it to two: the Houghton Mifflin Into Math and Every Day Math IV.  On February 14^th representatives from both companies gave a presentation to all math teachers regarding their curriculum.  After much discussion the consensus was to purchase the Houghton Mifflin Into Math series.  This would be a six year agreement for a total cost of $136,476.42. 

 

It was moved by Jennifer Munson to purchase the Into Math Series for $136,476.42.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

2. Bids for Carpet Replacement for Carroll Middle School Hallways:

Dr. Casey Berlau reported that Jeff Dvorak had received bids for replacing carpet in the Carroll Middle School hallways.  The bids were as follows:

      Prenger’s Furniture         $15,976.27

      Peterson Flooring         $18,621.00

      Bierl Carpet One         $17,376.00

He stated that the bids are for the carpet tiles and the low bid from Prenger’s Furniture is recommended.

 

It was moved by Cindy Johnson to approve the bid from Prenger’s Furniture for the Middle School corridors for $15,976.27.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

3. Budget Update Reports:

Gary Bengtson briefly reviewed several financial reports with the Board.

 

Correspondence/Announcements/Information

1. May Regular Board meeting – May 18, 2020 – 5:30 p.m.

 

Suggestions for May 18^th Board Meeting:

1. Reports from Building Principals

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 7:50 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

Minutes

Regular Board of Directors’ Meeting

May 18, 2020

5:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board Vice-President Duane Horsley called the meeting to order at 5:30 p.m. via teleconference due to the COVID-19 pandemic.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Duane Horsley agreed to chair the meeting as Karen Friedlein was out of town and uncertain of her internet connection reliability.  Staff members present: Dr. Casey Berlau, and Gary Bengtson.  Others present:  Nathan Konz, and Rebecca McKinsey.

 

Approval of Agenda:

It was moved by Jennifer Munson to approve the agenda as presented.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Consent Agenda:

1. Minutes of the April 27^th, Board meeting:
2. Bill listings in the following amounts:

      General Fund         $328,552.45

      Student Activity Fund         $4,220.09

      Physical Plant and Equipment Levy         $6,072.94

      Local Option Sales Tax         $23,531.99

      Debt Service         $918,329.30

      Nutrition Fund         $32,183.43

3. Resignations:
4. Field Trips:
5. Items Withdrawn from Consent Agenda:

 

It was moved by Cindy Johnson to approve the consent agenda.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

1. School Board Appreciation Month:

Dr. Casey Berlau stated that May is School Board Appreciation month and he thanked the Board members for all they do for the children in the community.

 

2. Public Comment:

There was no one present with an issue to bring before the Board.

Donations:

There were no donations for the month.

 

Personnel Report:

A.         Approval for Employment:

The following recommendations for employment were presented for approval:

•            Randy Bissen is recommending Katie Kock for a Head Varsity Girls’ Basketball coaching position.  If approved, Ms. Kock would be on Step 0 of the salary schedule and would receive $4,485.00.  Approval is recommended.

•            Jerry Raymond is recommending Kim Cleveland for a special education teacher associate position at the Carroll Middle School.  If approved, Ms. Cleveland would work 7 hours per day and be paid $11.50 per hour.  Approval is recommended contingent upon receipt of a clear background check.

•            Sue Ruch is recommending Julie Chumbley for the Before and After School Program Director position at $18.00 per hour for 4 hours per day.  In addition Ms. Chumbley will continue to work 3 hours per day as a general education teacher associate at her current rate of pay for that position.  Approval is recommended.

•            Sue Ruch is recommending Kelly Sander for a special education teacher associate preschool position at Fairview.  If approved she would work 6.75 hours per day.  Approval is recommended contingent upon receipt of a clear background check.

•            Casey Berlau is recommending Diane Renneke be approved for a Letter of Assignment to continue employment as the district’s accounts payable coordinator on an as-needed basis This Letter of Assignment would become effective July 1, 2020 and continue through a date to be determined.  IPERS contributions and health insurance coverage would continue.  Diane would be approved to work up to 30 hours per week if needed.  Approval is recommended.

•            Sue Ruch is recommending the following teachers for Teacher Leadership positions at Fairview and Adams Elementary:

Ryan Simmelink   Instructional Coach

Holly Warnke   PLC Leader

Candice Ostrich    PLC Leader

Sarah Schroeder   PLC Leader

Peggy Hamilton   PLC Leader

Sara Hamilton   PLC Leader

Carrie Hampton   PLC Leader

Kathy Halbur   PLC Leader

Becky Roberts   PLC Leader

Tina Netusil   Mentor

Bev Schmitt-Kirsch   Mentor

Ali Schon   Mentor

Amanda Warnaca   Mentor

Ashley Wuebker   Mentor

•            Jerry Raymond is recommending the following teachers for Teacher Leadership positions at Carroll Middle School:

Ann Neumann   Instructional Coach

Christena Miller   PLC Leader

Jesse Strong   PLC Leader

Kaitlynn Kaufman   PLC Leader

Lindsey Pick   PLC Leader

Peggy McDonald   PLC Leader

Rachel Menken   PLC Leader

Tom Borchers   PLC Leader

Jodi Handlos    Oversight Committee

•            Tammie McKenzie is recommending the following teachers for Teacher Leadership positions at Carroll High School:

Becky Boes   Instructional Coach

Shelley Helmich   PLC Leader

Bob Pauk    PLC Leader

Doug Leiting   PLC Leader

Nicole Cote   PLC Leader

Kim Renning   Oversight Committee

•            Dr. Casey Berlau recommended Kelli Schulz for an Instructional Coach position

 

B.         Contract Modifications:

      Dr. Berlau stated that Sue Ruch is recommending that teacher associate Paula Finken’s letter of assignment be increased to include 1.75 hours in the morning working in the Before and After School Program as a general education teacher associate.  Ms. Finken currently works 6.75 hours per day as a special education teacher associate at Fairview.  Beginning with the 2020-2021 school year she will work will work 6.25 hours in special education and 1.75 hours in general education for a total of eight hours per day.

 

It was moved by Karen Friedlein to approve the employment recommendations and contract modification as stated.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

3. Non-Bargaining Wages and Salaries:

Dr. Casey Berlau presented a recommendation to approve a pool of funds for non-bargaining staff totaling $88,669 or a total increase of 2.76%.   The increase would be a package increase of 2.75% for all groups except secretaries which would be 2.85%. 

 

It was moved by Jennifer Munson to approve the pool of $88,669 or a 2.76 package increase for non-bargaining personnel.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Administrative Report:

1. Superintendent Report:

Dr. Berlau updated the Board on graduation plans for the district.  The plan now would be for a graduation ceremony in the Carroll Athletic Stadium on the weekend of June 27^th.  Each graduate could invite four guests and social distancing would be required.  He stated retiring personnel would be recognized virtually this spring and would be invited back to the district in August for recognition.

 

Dr. Casey Berlau also reviewed flexibility in school start date with the district planning to remain at August 25, 2020.  He said district continues to work on the Return to Learn Plan which will be filed with the state. 

 

2. Administrator Mentoring and Induction Program with SAI:

Dr. Casey Berlau reported that the district is required to have a mentoring program for new administrators.  He stated the district has used the School Administrators of  Iowa Mentoring and Induction Program since this became a requirement.

 

It was moved by Jennifer Munson to approve the agreement with School Administrators of Iowa for the 2020-2021 school year.  Karen Friedlein seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

3. Transportation Agreement with Region XII COG:

Dr. Casey Berlau presented a transportation agreement with Region XII Council of Governments for transporting a student to the Woodward Academy during the school year.  This agreement is a continuation to an existing agreement the district has with Region XII this year.

 

It was moved by Cindy Johnson to approve the transportation agreement with Region XII Council of Governments.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

4. 2020-2021 Student Registration Process:

Dr. Casey Berlau reported that a press release was distributed today stating that online registration for the 2020-2021 school year will be available as of July 1, 2020.  Walk-in registration will be held July 27^th and July 28^th in the Adams Elementary Board Conference Room.

 

5. Approve Agreement with Carroll Education Association:

Dr. Casey Berlau reminded the Board that they settled a two year agreement with the Carroll Education Association last year and that agreement called for a 2.75% package increase for the 2020-2021 school year.  The agreement both sides settled on includes a 5.36% insurance increase, $230 on the base salary, and several minor changes in Schedule C stipends to reach the 2.75% increase.

 

It was moved by Jennifer Munson to approve the 2.75% package agreement with the Carroll Education Association for the 2020-2021 school year.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

6. Approve Agreement with the Carroll Education Support Association:

Dr. Casey Berlau said that the Board settled a two year agreement with the Carroll Education Support Association last year and that agreement called for a 3.59% package increase for the 2020-2021 school year.  The agreement both sides settled on includes a 6.63% insurance increase, $.30 per hour for teacher associates, $.59 per hour increase for the route drivers, $.60 per hour for the activity drivers, and $.25 per hour increase for the student/supply driver. 

 

It was moved by Jennifer Munson to approve the 3.59% package agreement with the Carroll Education Support Association for the 2020-2021 school year.  Karen Friedlein seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

7. Approve CEA Employee Handbooks:
8. Approve CESA Employee Handbooks:

Dr. Casey Berlau presented the employee handbooks for the CEA and the CESA for the 2020-2021 school year.  The handbooks are unchanged from the previous year.

 

It was moved by Karen Friedlein to approve the CEA and CESA employee handbooks as presented.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

1. Update Job Descriptions:

Dr. Berlau presented an updated job description for the position of Student Information Specialist.

 

It was moved by Karen Friedlein to approve the revised job description for the position of Student Information Specialist.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

Business Office Report:

1. Lunch Prices for 2020-2021:

Gary Bengtson recommended this item be tabled until the next Board meeting.

 

2. Capital Outlay:

1. Water Heater:

Dr. Casey Berlau presented three bids for a replacement water heater at Adams Elementary.  The low bid was from Carroll Controls for a cost of $11,350.00.

 

It was moved by Jennifer Munson to accept the bid from Carroll Controls for a water heater at a cost of $11,350.00.  Karen Friedlein seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

2. Technology Purchases:

Dr. Berlau presented a request from Craig Rowedder to purchase 350 chromebooks at a cost of $199 apiece from FireFly Computers for a total cost of $78,050.00.  These would replace exiting district chromebooks.

 

It was moved by Jennifer Munson to approve the technology purchases.

Karen Friedlein seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

3. Summer Projects – Buildings and Grounds:

Dr. Berlau briefly reviewed some possible summer projects and stated the district would be working on a more comprehensive project list in the future.  He said the district may be more conservative than usual with questions on both the PPEL and sales tax funding due to the COVID pandemic.

 

4. Budget Reports:

Gary Bengtson briefly reviewed the budget reports but stated that due to the date of the Board meeting this month personnel costs for May were not included.  Updated reports will be available later in the week.

 

Correspondence/Announcements/Information:

1. Last Day of School – May 22^nd  
2. Regular June Board Meeting – June 15^th
3. Special Board Meeting – End of Year Bills – June 26^th – Noon

 

Suggestions for June 15^th Board Meeting:

1. Approve Student and Staff Handbooks for 2020-2021:

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 7:10 p.m.  Karen Friedlein seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

 

Approved: _____________________

Minutes

Special Board of Directors’ Meeting

July 6, 2020

12:00 p.m. Board Conference Room, Adams Elementary School

Call to Order:

Board President Karen Friedlein called the meeting to order at 12:05 p.m. in the

Board conference room of Adams Elementary School. Board members present:

Jennifer Munson and Karen Friedlein. Board members joining the meeting via

telephone: Onica Ulveling, Cindy Johnson, and Duane Horsley. Staff present:

Dr. Casey Berlau, and Gary Bengtson. The meeting was also streamed on

Zoom due the COVID-19 pandemic.

Approval of Agenda:

Jennifer Munson moved to approve the agenda. Onica Ulveling seconded the

motion. On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None

Job Description for Student Information Specialist/Secretary:

Dr. Casey Berlau presented a revised job description for the position of Student

Information Specialist/Secretary. The Board reviewed the proposed job

description and suggested some further modifications.

It was moved by Jennifer Munson to approve the job description for the Student

Information Specialist/Administrative Assistant with the addition of the

preferred “ability to learn or working knowledge of web site design”, the

elimination of number 13 “Assist with student and staff scheduling”, and

change secretary to administrative assistant in the job title. Duane Horsley

seconded the motion. On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None

Approve Superintendent Contract:

Board President Karen Friedlein presented a revised contract between Dr. Casey

Berlau and the Board. The previous contract did not match Board policy for

sick leave and holidays, in both cases days needed to be added to the contract.

She also mentioned that the revised contract in the board packet was missing a

paragraph previously agreed to by the Board which she read “The District, at

the request of the Superintendent, shall allow the Superintendent to contribute

an amount to be determined on a monthly basis to a tax-sheltered annuity

contract or custodial account within the meaning of section 403(b) of the

Internal Revenue Code of 1985, as amended, selected by the Superintendent in

accordance with the applicable provisions of the Iowa Code sections 294.16 and

509A.12; provided, however, that the Superintendent shall be solely responsible

for computing any limitations on such contribution under sections 403(b) and

422.3 of the Internal Revenue Code, and the Superintendent shall indemnify and

hold harmless the Board from and against any and all claims, tax liabilities,

penalties, damages, attorney fees, interest or expenses incurred or asserted

against the Board because of such contribution. A contribution to a taxsheltered

annuity program in an amount equal to one percent (1%) of the

Superintendent’s contract salary.”

It was moved by Jennifer Munson to approve the contract with three

modifications, added the half-day holidays before Christmas, New Years, and

Independence Day, increased the sick leave to fourteen days to match Board

policy, and added the language for the tax-sheltered annuity. Cindy Johnson

seconded the motion. On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 12:21 p.m. Onica

Ulveling seconded the motion. Unanimous approval.

____________________________ _____________________________

Karen Friedlein, President Gary Bengtson, Board Secretary

Approved: _____________________

Minutes

Regular Board of Directors’ Meeting

July 21, 2020

5:30 p.m.  Media Center, Carroll High School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Media Center at Carroll High School.  Board members present Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff members present:  Dr. Casey Berlau, Gary Bengtson, Jeff Cullen, Patrick Rabbitt, Crystal Boes, and Roxanne Aden.  Others present: Several parents and community members.

 

Approval of Agenda:

It was moved by Jennifer Munson to approve the Board agenda.   Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Consent Agenda:

1. Minutes of the June 18^th and June 27^th Board meetings
2. Bill listings in the following amounts:

      General Fund         $240,346.15

      Student Activity Fund         $3,045.50

      Management Fund         $553,264.91

      Physical Plant & Equipment Levy         $69,547.57

      Local Option Sales Tax         $95,205.00

      Nutrition Fund         $13,271.01

      Scholarship Fund         $120.00

3. Resignations:
4. Field Trips:

 

It was moved by Jennifer Munson to approve the consent agenda.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

Board President Karen Friedlein opened the meeting for comments:

Roxanne Aden spoke briefly to the Board and requested the Board not require masks for students.  Pat Tigges spoke about the difficulties special needs kids would have in wearing masks and keeping them on and in keeping the masks dry.  Tyler Nelson spoke to the difficulties of good internet connections in the rural areas that are necessary for on-line learning.

 

Donations:

There were no donations to present.

 

Personnel Report:

1. Approvals for Employment:

The following recommendations for employment were presented:

• Randy Bissen recommended Jodie Guddall for the middle school cheerleading position.  If approved, she would receive $750 for the football cheer sponsor position and $750 for the basketball cheer position.  Approval is recommended.

• Patrick Rabbitt and Crystal Boes are recommending Wanita Dentlingeer for a special education teacher associate position at Adams Elementary.  If approved, she would work 6.75 hours per day and be paid $11.80 per hour.  Approval is recommended contingent upon receipt of a clear background check.

• Dr. Casey Berlau recommended Kelly Stitz for the Student Information Specialist/Administrative Assistant position.  If approved, Ms. Stitz would be paid $15.38 per hour and would work 8 hours per day.

 

It was moved by Jennifer Munson to approve the recommendations for employment.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Administration Report:

1. Superintendent Report:

Dr. Casey Berlau reviewed the current plans for opening school buildings this fall.  He stated plans continue to evolve as information changes.  Personal protective equipment has been purchased by the district and procedures for cleaning and disinfecting are being established.

 

Transportation director Jeff Cullen updated the Board on possible changes to the bussing program to help meet COVID-19 recommendations.  He stated the district has purchased six electrostatic sprayers to be used in both buses and buildings.  He further said that in-town bussing may be reduced to only those students required to be transported by state code.

 

2. St. Anthony Athletic Training Agreement:

Dr. Casey Berlau presented a proposed agreement with St. Anthony Regional Hospital for the services of an athletic trainer for the 2020-2021 school year.  The cost of the agreement would be $2,000 annually. 

 

It was moved by Onica Ulveling to approve the St. Anthony athletic training agreement.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen Onica, Cindy, Duane  Nays: None  Abstain: Jennifer

 

 

3. Starting and Substitute Pay for 2020-2021:

Dr. Casey Berlau presented a list of proposed starting and substitute pay for the 2020-2021 school year.  It was moved by Jennifer Munson to accept the starting and substitute pay rates for the 2020-2021 school year.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

4. Juvenile Court School Liaison Contract for FY21:

Dr. Casey Berlau presented an agreement with Juvenile Court Services for a Juvenile Court School Liaison officer.  He stated this agreement is a continuation of a program the school has had in place for many years.

 

It was moved by Duane Horsley to approve the contract for juvenile court school liaison service for 2020-2021.  Karen Friedlein seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

E.         Board Policy Revisions:

The Board held a first reading on the following Board Policies:

•            407 – Employee Travel Compensation

•            407R1 – Employee Travel Reimbursement

• 432 – Workers Compensation
• 240 – Public Participation in Board Meetings

 

It was moved by Jennifer Munson to approve the first reading of Board Policies 407, 407R1, 432, and 240.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

F.         Job Description – Health Assistant:

Dr. Casey Berlau presented a proposed job description for the position of Health Assistant.  It was moved by Jennifer Munson to approve the job description for the Health Assistant with the addition of technology skills as discussed.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

G.         Consider Adding Staff to the Health Services Department:

Dr. Casey Berlau and the Board held a brief discussion on the necessity of adding staff to the Health Services Department particularly in light of the COVID-19 pandemic. 

 

It was moved by Duane Horsley to proceed with the recommendation to hire a               full-time nurse as a one year position.  The motion was seconded by Onica Ulveling.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

H.         Consider Guidelines for Staffing Coaching Positions:

Dr. Casey Berlau presented proposed guidelines to determine how many and when additional coaching positions are necessary based on number of students participating in a sport.

 

It was moved by Jennifer Munson to approve the proposed staffing guidelines for coaching positions as presented.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

1. Committee Appointments for 2020-2021:

Dr. Casey Berlau presented the following appointments for the 2020-2021 school year.

•            Transportation Committee – Jeff Cullen and Jen Munson

•            School Improvement Team – Karen Friedlein and Cindy Johnson

•            IASB Legislative Network Liaison – Cindy Johnson

•            IASB Delegate and Alternate – Duane Horsley, alternate Karen Friedlein

•            County Conference Board – Cindy Johnson

•            Negotiations Team – Duane Horsley, Karen Friedlein, Dr. Casey Berlau and Gary Bengtson

•            Calendar Fact-Finding Committee – Onica Ulveling

•            Objection to Instructional Materials – To Be Determined

•            Affirmative Action Coordinators – Crystal Boes, alternate Gary Bengtson

•            City of Carroll Parks and Rec Member – Dr. Casey Berlau

•            Education Equity Officer & Title IX Coordinator – Crystal Boes

• Section 504 Coordinator – Crystal Boes

•            Employee Sexual Harassment Compliance Officers – Dr. Casey Berlau & Tammie McKenzie   alternate Gary Bengtson

•            Abuse of Students by Employees Level I Investigators – Hunter Harmening and Kristi Shanks, alternates Dr. Casey Berlau and Patrick Rabbitt; Level II Investigator – Carroll Police Department

•            Americans with Disabilities Act Compliance Officer – Crystal Boes and Jeff Dvorak

•            Homeless Liaison – Jill Greiman

•            Deputy Principals*

Fairview – Crystal Boes and Dr. Casey Berlau

Adams Elementary – Crystal Boes and Dr. Casey Berlau

Carroll Middle School – Jill Greiman

Carroll High School – Larry Lesle and Randy Bissen

Deputy Superintendent* – Gary Bengtson and Jerry Raymond

 

*            Deputy is defined as the administrator-in-charge during the absence of the regular administrator.

 

It was moved by Jennifer Munson to approve the committee appointments for the 2020-2021 school year.   Karen Friedlein seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Jennifer Munson moved to approve the following: “The Board of Directors of the Carroll Community School District designate Crystal Boes as the distrct’s Title IX Coordinator and authorizes that employee to coordinate with  the district’s efforts to comply with the district’s responsibilities under Title IX.”  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

It was moved by Jennifer Munson to approve the administrative assignments as presented.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

J.         IASB Legislative Priorities:

The Board agreed to review the Iowa Association of School Boards legislative priorities for the 2020-2021 school year and submit their top choices to Dr. Berlau for discussion and action at the August 5^th special Board meeting.

 

Business Office Report:

1. Appointment of Secretary/Treasurer (Code 279.3):

It was moved by Jennifer Munson to appoint Gary Bengtson as the Board Secretary/Treasurer.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

      Karen Friedlein administered the oath of office to Gary Bengtson.

 

B.         Issue of Warrants Resolution:

Gary Bengtson presented the Issue of Warrants Resolution for fiscal year 2020-2021 for approval.  Duane Horsley moved to approve and read the following:

 

“The Board of Directors of the Carroll Community School District hereby authorizes the Board Secretary to issue warrants when the Board is not in session for the payment of utilities, freight, drayage, express, postage, salaries, state and federal taxes, FICA, IPERS, CEA and CESA dues, employee annuities, United Way contributions, health insurance premiums, Carroll Recreation Center dues, advance transportation expenses, registration fees and related costs, court-ordered garnishments, and previously approved contracted expenses.”

 

Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

C.         Bank Depositories:

Gary Bengtson presented a resolution naming bank depositories for 2020-2021:

“Be it resolved that the Board of Directors of the Carroll Community School District in Carroll County, Iowa approves the following list of financial institutions to be depositories of District funds in conformance with all applicable provisions of the Iowa Code.  The Board Secretary is hereby authorized to deposit District funds in amounts not to exceed the maximum approved for each respective financial institution as set out below:

 

BANKS

 

Depository Name      Home Office      Balance

 

United Bank of Iowa      Ida Grove, IA      $7,000,000

Availa Bank      Carroll, IA      $3,000,000

Iowa Savings Bank      Carroll, IA      $3,500,000

Commercial Savings Bank      Carroll, IA      $3,000,000

Bank of the West      San Francisco, CA      $1,000,000

Templeton Savings Bank      Templeton, IA      $1,000,000

Westside State Bank      Westside, IA      $1,000,000

Breda Savings Bank      Breda, IA      $1,000,000

 

INVESTMENTS (not required)

 

Iowa Schools      Des Moines, IA      $6,500,000

Joint Investment Trust

 

 

 

 

          CERTIFICATION

 

I hereby certify that the foregoing is a true and correct copy of a resolution of the Carroll Community School District's Board of Directors adopted at a meeting of said public body, duly called and held on the 21st day of July, 2020, a quorum being present, as said resolution remains of record in the minutes of said meeting, and is now in full force and effect.”

 

It was moved by Duane Horsley to approve the Bank Depository Resolution for 2020-2021.   Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

 

 

 

D.         Tires Bids:

Dr. Berlau reported that two tire bids were received by the district for 14 tires for the 2020-2021 school year.   Bauer Built Tire Company bid $2,230.00 and Performance Tire bid $2,070.00. 

 

It was moved by Cindy Johnson to award the tire bid to Performance Tire Company for $2,070.00.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

5. Preschool Agreement with Kuemper:

Dr. Casey Berlau presented a proposed preschool agreement with the Kuemper Catholic School District.  The only change in this agreement over last year is to update the figures and names on the last page.

 

It was moved by Jennifer Munson to approve the proposed preschool agreement between the Carroll Community School District and the Kuemper Catholic School System for the 2020-2021 school year.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes:  Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

6. Bid on Commercial Washer/Dryer

Gary Bengtson presented a bid for a commercial washer and dryer to be located at the Carroll High School.  He stated the district selected this brand and vendor based on local recommendations.  The cost of both the Dexter 30lb. washer and 50lb. dryer plus installation would be $9,435.00.

 

It was moved by Jennifer Munson to approve the bid for a Dexter washer and dryer from Century Laundry Distributing for $9,435.00.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Correspondence/Announcements/Information:

1. New Teachers Report August 14^th, 15^th, and 16^th
2. All Teachers Report – August 17^th
3. All Staff Report on August 19^th
4. August Board Meeting – August 17^th  
5. August 25^th – First Day of School with Students
6. Special Board Meeting – August 4^th or 5^th

It was moved by Duane Horsley to hold a special Board meeting on Wednesday, August 5, 2020 at 5:30 p.m. in the high school media center.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

 

Adjournment:

It was moved by Duane Horsley to adjourn the meeting at 7:52 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

Minutes

Special Board of Directors’ Meeting

August 5, 2020

5:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:32 p.m. in the gymnasium of Carroll High School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff present: Dr. Casey Berlau, Gary Bengtson, Tammie McKenzie, Jerry Raymond, Patrick Rabbitt, Crystal Boes, Jill Greiman, and Larry Lesle.  Others present:  A number of community members, other staff, and members of the press.  The meeting was also broadcast live due the COVID-19 pandemic.

 

Approval of Agenda:

It was moved by Cindy Johnson to approve the agenda with the removal of item 5 Personnel Report, item 6 Legislative Priorities, and item 7 Administrative Report, including the Board policies, with the understanding these items could be placed on the August 17^th regular Board meeting agenda.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Consent Agenda:

1. Resignations:

The following resignations were presented for approval:

• Larry Riesenberg wishes to resign from his food service position.  Mr. Riesenberg has been an employee of the Carroll Community School District for one year.

• Deb Grote wishes to resign from her teacher associate position at Carroll High School.  Ms. Grote has been a teacher associate for the district for eight years.

• Tammi Seidl wishes to resign from her food service position.  Ms. Seidl has been an employee of the Carroll Community School District for twelve years.

• Dan Owen wishes to resign from his food service position at the Carroll Middle School.  Mr. Owen has been an employee of the district for eight years.

 

It was moved by Jennifer Munson to approve the resignations as presented.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

            There was no one present with an issue to bring before the Board.

Return to Learn Plan – Consideration for Approval:

Dr. Casey Berlau presented the Carroll Community School District’s Return to Learn Plan for the 2020-2021 school year.  He said the district looked to the Iowa Department of Education, The Iowa Department of Health, the Carroll County Department of Health, and the Centers for Disease Control and Prevention.  Dr. Berlau detailed some of the changes being proposed and options available to parents if they weren’t satisfied with the proposal.

 

Board President Karen Friedlein opened the meeting to public comment.  A number of people spoke concerning the plan with the majority of comments centered around the wearing of face coverings and transportation.

 

It was moved by Jennifer Munson to change the wording to strongly recommend the use of face coverings.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Karen, Cindy  Nays: Duane, Onica

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 8:18 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

 

Approved: _____________________

Minutes

Special Board of Directors’ Meeting

August 5, 2020

5:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:32 p.m. in the gymnasium of Carroll High School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff present: Dr. Casey Berlau, Gary Bengtson, Tammie McKenzie, Jerry Raymond, Patrick Rabbitt, Crystal Boes, Jill Greiman, and Larry Lesle.  Others present:  A number of community members, other staff, and members of the press.  The meeting was also broadcast live due the COVID-19 pandemic.

 

Approval of Agenda:

It was moved by Cindy Johnson to approve the agenda with the removal of item 5 Personnel Report, item 6 Legislative Priorities, and item 7 Administrative Report, including the Board policies, with the understanding these items could be placed on the August 17^th regular Board meeting agenda.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Consent Agenda:

1. Resignations:

The following resignations were presented for approval:

• Larry Riesenberg wishes to resign from his food service position.  Mr. Riesenberg has been an employee of the Carroll Community School District for one year.

• Deb Grote wishes to resign from her teacher associate position at Carroll High School.  Ms. Grote has been a teacher associate for the district for eight years.

• Tammi Seidl wishes to resign from her food service position.  Ms. Seidl has been an employee of the Carroll Community School District for twelve years.

• Dan Owen wishes to resign from his food service position at the Carroll Middle School.  Mr. Owen has been an employee of the district for eight years.

 

It was moved by Jennifer Munson to approve the resignations as presented.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

            There was no one present with an issue to bring before the Board.

Return to Learn Plan – Consideration for Approval:

Dr. Casey Berlau presented the Carroll Community School District’s Return to Learn Plan for the 2020-2021 school year.  He said the district looked to the Iowa Department of Education, The Iowa Department of Health, the Carroll County Department of Health, and the Centers for Disease Control and Prevention.  Dr. Berlau detailed some of the changes being proposed and options available to parents if they weren’t satisfied with the proposal.

 

Board President Karen Friedlein opened the meeting to public comment.  A number of people spoke concerning the plan with the majority of comments centered around the wearing of face coverings and transportation.

 

It was moved by Jennifer Munson to change the wording to strongly recommend the use of face coverings.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Karen, Cindy  Nays: Duane, Onica

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 8:18 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

 

Approved: _____________________

Minutes

Regular Board of Directors’ Meeting

August 17, 2020

5:30 p.m.  Board Conference Room, Adams Elementary School

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Conference Room at Adams Elementary School.  Board members present Onica Ulveling, Cindy Johnson, Duane Horsley, and Karen Friedlein.  Staff members present:  Dr. Casey Berlau and Gary Bengtson.  Others present: Jack Wardell.  The meeting was also broadcast live due the COVID-19 pandemic.

 

Approval of Agenda:

It was moved by Cindy Johnson to approve the Board agenda.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Duane, Karen  Nays: None

 

Consent Agenda:

1. Minutes of the July 21st and August 5th Board meeting

2. Bill listings in the following amounts:

General Fund $166,873.48

Student Activity Fund $26,234.00

Management Fund $408.00

Physical Plant & Equipment Levy $3,444.61

Local Option Sales Tax $37,441.49

Nutrition Fund $33,319.00

Scholarship Fund $120.00

3. Resignations

 

It was moved by Duane Horsley to approve the consent agenda.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Duane, Karen, Onica  Nays: None 

 

Public Forum:

Jack Wardell, the Parks and Recreation Director for the City of Carroll, updated the Board on the improvements planned for the Carroll Recreation Center.  A vote on the proposed project will be held September 8th.

 

Donations:

Dr. Casey Berlau stated the United Way of Carroll would like to donate $3,500 to the Carroll Middle School.

 

It was moved by Cindy Johnson to approve the donation from the United Way of Carroll.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy  Nays: None

Personnel Report:

1. Approvals for Employment:

The following recommendations for employment were presented:

• Jerry Raymond is recommending Carla Henson a middle school special education teacher associate position.  If approved, she would receive $12.01 per hour and work 7 hours per day.  Approval is recommended.

• Tammie McKenzie is recommending Sarah Fineran for the high school regular education teacher associate (SASH room) position.  If approved, she would receive $11.84 per hour and work 7 hours per day.  Approval is recommended contingent upon receipt of clear background checks.

• Patrick Rabbitt is recommending Sue Greving for a regular education teacher associate position in TigerZone.  If approved, she would work 3.5 hours per day and would be paid $11.24 per hour.  Approval is recommended contingent upon receipt of clear background checks.

• Patrick Rabbitt is recommending Mindy Stout for a regular education teacher associate position in TigerZone.  If approved, she would work 2 hours per day and would be paid $11.24 per hour.  Approval is recommended contingent upon receipt of clear background checks.

• Jeff Cullen is recommending Sharon Beyer for a contracted bus driving position.  If approved she would work 3.5 hours per day and paid $18.92 per hour.  Approval is recommended.

• Jeff Cullen is recommending Jesse Tatman for a contracted bus driving position.  If approved he would earn $18.62 per hour.  Approval is recommended contingent upon his obtaining his CDL license and a clear background check.

• Randy Bissen is recommending Kaitlynn Kaufman for the assistant varsity volleyball position.  If approved she would be on Step 8 of the salary schedule and would receive a stipend of $3,340.00.  Approval is recommended.

• Randy Bissen is recommending Joey Lappe for the set contraction position for the fall play.  If approved, Mr. Lappe would receive a stipend of $1,131.  Approval is recommended contingent upon receipt of clear background checks.

• Dr. Casey Berlau is recommending Molly Riedell for a nurse position.  If approved, Ms. Riedell would be on Step 21 of the nurse’s salary schedule and receive $33,448.00.  This position would be for one year.  Approval is recommended contingent upon receipt of clear background checks.

 

It was moved by Duane Horsley to approve the  nine employment recommendations as presented.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Duane  Nays: None  Abstain Onica on #9

 

Administration Report:

1. DMACC Observation Contracts for 2020-2021:

Dr. Casey Berlau presented an agreement with the Des Moines Area Community College for pre-education student clinical observation.  

 

It was moved by Onica Ulveling to approve an agreement with Des Moines Area Community College for pre education program observation hours.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Duane, Karen  Nays: None

 

2. North Central Consortium Agreement:

Dr. Casey Berlau presented an Agreement for enrollment of nonresident students into the North Central Consortium School with the Manson Northwest Webster Community School District.

 

It was moved by Cindy Johnson to approve the agreement with the Manson Northwest Webster Community School District.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Duane, Karen, Onica  Nays: None

 

3. Board Policy Revisions:

1. First Readings:

• 422 – Employee Leave of Absence – New

• 422E1 – Emergency Paid Sick Leave Request Form – New

• 422E2 – Expanded Family and Medical Leave Request Form – New

• 427 – Family and Medical • Leave FMLA, Notice to Employees, Regulation, and Leave Definitions

• 431 – Classified Employee Professional Purposes Leave – New

• 502 – Student Absences – Excused

• 502R3 – Request for Remote Learning Form – New

• 602 – School Day

• 646 – Appropriate Use of Online Learning Platforms – New

• 928 – District Operation During Public Emergencies – New

• 928R1 – District Operation During a Public Health Emergency Regulation – New

2. Second Readings:

• 407 – Employee Travel Compensation

• 407R1 – Employee Travel Reimbursement

• 432 – Worker’s Compensation

• 240 – Public Participation in Board Meeting

 

It was moved by Duane Horsley to approve the second reading of Board policies Board policies 407, 407R1, 432, and 240.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy  Nays: None

 

It was moved by Cindy Johnson to approve the first reading of Board Policies 427, 431, 502, 502R3, 602, 646, 928, and 928R1, with the change in 928R1 to 100.4 degrees, strike “and/or building principals” in policy 602, and waive the second reading for all policies except 502.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Duane  Nays: None

 

4. Memorandum of Understanding with Head Start:

Dr. Casey Berlau presented a proposed memorandum of understanding with the Head Start program.  The memorandum of understanding outlines each entity’s responsibilities and matches past memorandums of understanding.  

 

It was moved by Duane Horsley to approve the memorandum of understanding with Head Start.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Duane, Karen  Nays: None

 

5. Superintendent Report:

Dr. Casey Berlau reviewed plans for the start of school.  He stated 80 students had selected on-line learning for the start of the school year; 38 elementary students, 25 middle school students, and 17 high school students.  He stated there is still discussion on band and vocal music instruction.  He also said that he, Jeff Cullen, and representatives of Kuemper had meet with the Carroll Police to discuss expected traffic and road construction with the start of school.  He also addressed school extra-curricular activities this fall.

 

F. Permission to Dispose of Furniture:

Dr. Casey Berlau presented a request from Jeff Dvorak for the disposal of computer tables/stations from the Carroll Middle School.  He started these tables/stations are not such that they could be used in another location.

 

It was moved by Duane Horsley to approve the disposal of middle school furniture as requested.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Duane, Karen, Onica  Nays: None

 

G. Athletic Cooperative Sharing Agreement:

Dr. Casey Berlau presented a request from the Sioux Central Community School District to participate in the girls swimming program for the 2020-2021 school year.

 

It was moved by Cindy Johnson to approve the cooperative athletic sharing agreement with Sioux Central for the 2020-2021 school year.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy  Nays: None

 

Business Office Report:

1. Dairy and Bakery Bids:

Gary Bengtson presented two bids for dairy items and one bid for bakery items.  He recommended the bid from Anderson Erickson for dairy products and the bid from Bimbo Bakery be approved.

 

It was moved by Cindy Johnson to approve the bakery bid from Bimbo Bakery and the dairy bid from Anderson Erickson for 2020-2021 school year.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy  Nays: None

 

2. Annual Settlement Report:

Tabled

 

3. Budget Reports:

Gary Bengtson reviewed budget reports to the Board

 

Correspondence/Announcements/Information:

1. August 20th – K-8 Open House

2. August 17th  – Professional Development

3. August 25th First Day of School

4. August 31st – First Day of School for Preschool 

 

Suggestions for September 21st Board Meeting:

1. Annual Meeting

2. Meet New Teachers

3. Other Suggestions

 

Adjournment:

It was moved by Cindy Johnson to adjourn the meeting at 7:19 p.m.  Onica Ulveling seconded the motion.  Unanimous approval.

 

____________________________          _____________________________

Karen Freidlein, President Gary Bengtson, Board Secretary

 

Approved: _____________________

Minutes

Regular Board of Directors’ Meeting

September 21, 2020

5:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Conference Room of the Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, and Karen Friedlein.  Duane Horsley joined the meeting via telephone.  Staff members present:  Dr. Casey Berlau, Gary Bengtson, Patrick Rabbitt, Jerry Raymond, and Tammie McKenzie.  Others present:  Brad Jorgensen, Jen Jorgensen, Jen Sibenaller, Anne Collison, Jean Ludwig, Nikki Olberding, Casie Forke-Burke.  The meeting was also streamed on Zoom due the COVID-19 pandemic.

 

Approval of Agenda:

It was moved by Jennifer Munson to approve the Board agenda.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Consent Agenda:

1. Minutes of the August 17, 2020 Board meeting:
2. Bill listings in the following amounts:

      General Fund         $233,747.51

      Student Activity Fund         $19,057.77

      Local Option Sales Tax         $11,052.01

      Nutrition Fund         $24,858.17

      Physical Plant & Equipment Levy         $15,425.04

3. Resignations:
4. Items Withdrawn from Consent Agenda

 

It was moved by Jennifer Munson to approve the consent agenda as presented.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

            Several parents addressed the Board about their concerns that the Carroll Middle School was thinking of going to the hybrid model.  They encouraged the Board to maintain in-person learning especially for students under high school age.  They also suggested the on-line learning would include either live or recorded lessons from their individual instructors.  Concern was also raised on how decisions on quarantine were being made and who was making those decisions.

 

 

 

Personnel Report:

A.         Employment Recommendations:

• Dr. Casey Berlau is recommending Malinda Mehlhaff for an RN position for the 2020-2021 school year.  If approved, Ms. Mehlhaff would be on Step 10 of the Nurse’s salary schedule and would receive $28,791.00.  Approval is recommended retroactive to August 27^th.   One year contract

• Tammie McKenzie is recommending Deb Grote for a regular education teacher associate position at Carroll High School.  If approved the hiring would be retroactive to 9/4/20.  If approved, Ms. Grote would work 7 hours per day and would be paid $11.84 per hour.  Approval is recommended.

• Randy Bissen is recommending Kim Becerra for a middle school volleyball coaching position.  If approved, Ms. Becerra would be on Step 7 of the salary schedule and would receive $1,970.  Approval is recommended contingent upon receipt of clear background checks.

• Sara Anderson is recommending Tanner Gehling for a foodservice worker position.  If approved Mr. Gehling would work 5.5 hours per day and would receive $10.00 per hour.

• Sara Anderson is recommending Rosie Rivas for a foodservice worker position for 5.75 hours per day.  Ms. Rivas will work in multiple buildings filling in where needed.  If approved, her rate of pay would be $12.50 per hour.  Approval is recommended.

 

B.         Volunteer:

• Tammie McKenzie and Bill Polking are recommending Sean Canuso as a volunteer with the speech program.  Approval is recommended.

 

C.         Contract Modifications:

• Pat Rabbitt is recommending Amanda Augustus be considered for a Special Education Severe Profound Teacher Associate position for 3.75 hours out of her current 6.75 hour/day position retroactive to September 1^st.  If approved her rate of pay for the severe profound hours would be $12.72 per hour.

• Pat Rabbitt is recommending Amanda Felix be considered for a Special Education Severe Profound Teacher Associate position for 3.25 hours out of her current 6.75 hour/day position retroactive to September 1^st.  If approved her rate of pay for the severe profound hours would be $12.67 per hour.

• Pat Rabbitt is recommending Paula Finken be considered for a Special Education Severe Profound Teacher Associate position for 3.25 hours out of her current 8 hour/day position retroactive to September 10^th.  If approved her rate of pay for the severe profound hours would be $13.42 per hour.

• Pat Rabbitt is recommending Stacy Rummerfield be considered for a Special Education Severe Profound Teacher Associate position for 3.25 hours out of her current 6.75 hour/day position retroactive to September 1^st.  If approved her rate of pay for the severe profound hours would be $12.92 per hour.

• Pat Rabbitt is recommending Allison Hike be transferred to a Special Education Severe Profound Teacher Associate position for 6.75 hours per day retroactive to September 1^st.  If approved her rate of pay for the severe profound hours would be $12.92 per hour.

• Tammie McKenzie is recommending Sarah Fineran be transferred to a Special Education Teacher Associate position effective September 24, 2020.  If approved her rate of pay would be $12.10 per hour.

 

It was moved by Jennifer Munson to approve the volunteer, the contract modifications, and the personnel recommendations with the stipulation that the nursing position is for one year only.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows;

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Donations:

         Dr. Casey Berlau reviewed the following donations with the Board:

•       Slumberland of Carroll would like to donate 300 gallons of hand sanitizer to the Carroll Community School District.

•       Kerri Ladehoff would like donate $250 to Tiger Vision.

•       The Carroll Rivalry Cup committee donated 14 new golf bags to the boys and girls golf programs.

 

         It was moved by Jennifer Munson to approve the donations.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Administration Report:

1. Superintendents’ Report:

Dr. Casey Berlau began his report by stating that the district’s desire is that all students be in school.  He said that currently the district has a total of six students and one staff member who have tested positive for COVID-19.  In addition, one hundred and three students are currently quarantined.  At this point of the year the district has had approximately 350 students who have been quarantined at some point.  Although the data is not perfect it appears that 3 of the quarantined students later tested positive.  The majority of cases are from exposure outside of school.  This year the attendance rate is consistently running at between 95 and 97 percent.  That attendance number is very similar to what the district reported a year ago.  The district always reports absentee rates above 10 percent but reaching that number does not mean the building must close.

 

Dr. Berlau reported that Carroll High School has been in the hybrid model but the district is not currently recommending that for the middle school.  He stated the district has plenty of PPE products on hand including gloves, disinfectant, etc.

 

Dr. Berlau stated that the process for determining quarantine recommendations typically begins with a parent, family member, or public health notifying the school of a potential exposure or positive case.  The school then begins to work on contract tracing based on seating charts and other data to determine who may have been exposed.  Less than six feet of distance for over 15 consecutive minutes is the standard measurement.  That information is sent to public health and either public health or school nurses are making the telephone contact on quarantine recommendations.  Quarantine is for fourteen days.  Students that test positive are out for ten days from when symptoms first appear.  

 

The Board encouraged the schools to think outside the box with regard to spreading students out to achieve the six foot distance requirement.

 

2. Principals’ Report:

Each principal reported on activities within their buildings including COVID related changes they have implemented.

 

3. Superintendent’s Goals for 2020-2021:

Dr. Casey Berlau reviewed a draft of his goals for the 2020-2021 school year.

Those goals centered around three areas: facilities, training in the area of hiring and human resources, and communications.

 

4. Board Governance Plan for 2020-2021:

Dr. Casey Berlau reviewed a Board of Education Governance Plan for 2020-2021.  The report identifies various action items and reports the Board will consider by month.

 

5. Course to College Americorps – College Access Data Sharing Agreement:

Dr. Casey Berlau presented a data sharing agreement with the Iowa College Student Aid Commission.  It was moved by Cindy Johnson to approve the Course to College Americorps – College Access Data Sharing Agreement.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

6. Secretary to the Transportation Department:

Dr. Casey Berlau presented a job description and a proposal to hire a secretary to assist the transportation department.  The Board suggested changing the job title from secretary to assistant to the transportation director.

 

It was moved by Jennifer Munson to create the position of assistant to the transportation director and move ahead with filling the position.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows;

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

7. Activity Event Manager: Audio/Visual:

Dr. Casey Berlau presented a job description for an Activity Event Manager: Audio/Visual.  This position would replace the Audio Visual Coordinator position in the master contract with the CEA from years ago.  The Board suggested the district allow the position be shared among individuals.

 

               It was moved by Jennifer Munson to approve the job description of Activity Event Manager position to assist in the livestreaming of Carroll Community School District events and approve hiring for the position.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

               Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

8. 28E Agreement with Woodward-Granger Community School District (Grandwood)

Dr. Casey Berlau presented an agreement to Establish a Consortium to Jointly Administer an Instructional Program at Grandwood located within the boundaries of the Woodward-Granger Community School District.  He stated the district currently has one student enrolled in this program.

 

It was moved by Jennifer Munson to approve the agreement with the Woodward-Granger Community School District.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

1. Board Policy Revisions:

The Board held a first reading of the following policies and consider waiving the second reading:

• 102 – Equal Education Opportunity

• 104 – Anti-Harassment Anti-Bullying

• 104R1 – Anti-Bullying and Anti-Harassment Regulation

• 105 – Title IX: Discrimination and Harassment on Sex Prohibited

• 401 – Equal Employment Opportunity and Affirmative Action

• 424R1 – Abuse of Students by School District Employees

• 426 – Affirmative Actions Grievance Procedure – Delete

• 525 – Student Complaints and Grievances

• 607 – Education Equity

The Board held a second reading on the following policies:

• 427 – Family and Medical Leave, FMLA Notice to Employees, Regulation

and Leave Definitions

• 502 – Student Absences

 

It was moved by Jennifer Munson to approve the second reading for Board policies 427 and 502.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

It was moved by Jennifer Munson to approve the first reading of Board policies 102, 104, 104R1, 105, 401, 424R1, 525, 607 and waive the second reading and delete policy 426.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

Business Office Report:

A. FY 2020 Annual Settlements:

Gary Bengtson reviewed the annual settlement with the Board.  The report detailed the cash balances in each district account as of June 30, 2020.

 

It was moved by Jennifer Munson to receive and file the Annual Settlements Report.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

2. Certified Annual Report:

Gary Bengtson reviewed a summary of the 2019-2020 Certified Annual Report that was filed with the State of Iowa on September 11, 2020. 

 

It was moved by Jennifer Munson to receive and file the 2019-2020 Certified Annual Report.  Karen Friedlein seconded the motion.  On a roll call vote, the motion passed as follows;

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

3. Special Education Supplement for 2019-2020:

Gary Bengtson reviewed the 2019-2020 Special Education Supplement with the Board.  The preliminary balance in the special education program on June 30, 2020 was -$707,099.14 compared with a balance of -$662,594.30 for the previous year.

 

It was moved by Jennifer Munson to request modified allowable growth and supplemental aid for the special education deficit of -$707,099.14.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

4. Report on CARES Funds, FEMA Grant, and GEERS Funds:

Gary Bengtson gave a brief report to the Board on federal funds received by the district to assist with COVID related expenses.  Dr. Casey Berlau reported on GEERS funding to be received from the state and the district’s plans to use the funding for hot spots and other technology related equipment.

 

Correspondence/Announcements/Information:

1. IASB Employee Relations Conference (virtual) – October 1, 2020

 

2. IASB 75^th Annual Convention & Delegate Assembly

November 17^th – 19^th – virtual platform

3. September 21^st – No School Professional Development Day
4. Homecoming – October 9^th

 

Suggestions for October 19^th Board Meeting:

1. Certified Enrollment Report

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 9:10 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

 

Minutes

Special Board of Directors’ Meeting

November 11, 2020

4:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 4:30 p.m. in the Board conference room of Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Duane Horsley, and Karen Friedlein.  Board member Jennifer Munson joined the meeting via telephone.  Staff present: Dr. Casey Berlau, and Gary Bengtson.  The meeting was also streamed on Zoom due the COVID-19 pandemic.

 

Approval of Agenda:

Duane Horsley moved to approve the agenda.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Revise the District’s Return to Learn Plan:

Dr. Casey Berlau reported that as of 3:00 p.m. today the district has sixteen students who have tested positive for COVID-19 and ten staff members.  The district also has one hundred and seventy-two students in quarantine.  He stated that the proposed revised Return to Learn Plan for the Carroll Community School District would require the use of face masks by students, staff, and visitors in all district facilities, school vehicles, and on school buses.  Dr. Berlau said that this revised plan gives district students the best opportunity to remain in school.

 

Onica Ulveling questioned if bus drivers would need to wear a mask during times when no students were on their bus.  Jennifer Munson proposed eliminating the last sentence in the revised plan which states “A decision on whether to keep the proposed changes in place will be determined at this time” and changing it to read “This plan will revert to the prior plan that was adopted on August 5, 2020 effective January 18, 2021 unless there is Board decision to extend or amend the Return to Learn Plan. 

 

After discussion, it was moved by Onica Ulveling to approve the revised Return to Learn Plan including a mask requirement with the changes of including school related activities, the guideline that bus drivers with no students are not required to wear a mask at that time, and neck gaiters must be two ply to meet the mask requirement.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

 

District Guidelines for Use of Face Masks – Board Policy #928:

Dr. Casey Berlau presented a revised Board Policy 928R1 which would change the use of face masks from strongly recommended to required.

 

It was moved by Cindy Johnson to accept the Board Policy titled District Operation During Public Emergencies – code number 928R1with an amendment to revisit as needed.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Adjournment:

It was moved by Cindy Johnson to adjourn the meeting at 5:04 p.m.  Onica Ulveling seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

 

Approved: _____________________

Minutes

Organizational Board of Directors’ Meeting

November 16, 2020

5:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Conference Room at Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff members present: Dr. Casey Berlau and Gary Bengtson.  Patrick Rabbitt and Jerry Raymond joined the meeting via Zoom.  The meeting was streamed on Zoom due to the COVID-19 pandemic.

 

Approval of Agenda:

         It was moved by Jennifer Munson to approve the agenda.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Consent Agenda:

1. Minutes of the October 19, 2020 Board meetings
2. Bill listings in the following amounts:

General Fund      $245,592.50

Student Activity Fund      $33,694.31

Local Option Sales Tax      $5,980.00

Physical Plant & Equipment Levy      $3,438.98

Nutrition Fund      $43,097.12

Debt Service      $365,451.10

3. Resignations
4. Field Trips
5. Items withdrawn from the Consent Agenda

 

It was moved by Cindy Johnson to approve the consent agenda.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

         There was no one present with an issue to bring before the Board.

 

Organizational Meeting:

A. Election of Officers:

1. Board President:

Gary Bengtson opened the floor to nominations for the position of Board President.  Cindy Johnson nominated Karen Friedlein for the position of Board President.  Duane Horsley seconded the nomination of Karen Friedlein.  The motion to elect Karen Friedlein as Board President passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Gary Bengtson administered the oath of office to Karen Friedlein.

 

2. Board Vice-President:

Karen Friedlein opened the floor to nominations for the position of Board Vice President.  Jennifer Munson nominated Duane Horsley for the position of Board Vice President.  Cindy Johnson seconded the nomination.  The motion to elect Duane Horsley as Board Vice President passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Gary Bengtson administered the oath of office to Duane Horsley.

 

B.         Establish Regular Meeting Schedule:

            It was moved by Cindy Johnson to establish the regular meeting schedule to be the third Monday of each month with meetings to begin at 5:30 p.m. in the Board Room at Adams Elementary and to continue to use the consent agenda for the 2020-2021 school year.   Onica Ulveling seconded the motion.  On a roll call, the motion passed as follows:

      Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

C. Review of School Board Ethics:

This discussion was tabled for a future meeting.

 

Donations:

1. Donations:

Dr. Berlau reported that Leer (Carroll Coolers) would like to donate $1,000 to be used by the Carroll Community School District.  It was moved by Jennifer Munson to approve the donation.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

School Improvement Report:

1. NWEA Testing Results:

Patrick Rabbit reviewed NWEA testing results for Fairview Elementary and Adams Elementary Schools.  Jerry Raymond reviewed NWEA testing results for the Carroll Middle School and Dr. Berlau reviewed results from the Carroll High School.

 

Personnel Report:

1. Recommendations for Employment:

Dr. Casey Berlau presented the following recommendations for employment:

• Randy Bissen is recommending Brock Jones for the freshman boy’s basketball coaching position at Carroll High School.  If approved Mr. Jones would be paid a stipend of $2,243.00.  Approval is recommended.

• Jeff Cullen is recommending Jeff Booher for a substitute and activity bus driving position.  Approval is contingent upon receipt of a clear background check.

• Patrick Rabbitt is recommending Kristin Molitor for a regular education teacher associate position at Adams Elementary.  If approved, Ms. Molitor would be paid $11.44 and work 7.25 hours per day beginning November 19, 2020.  Approval is recommended.

• Jeff Cullen is recommending Jennifer Dentlinger for the Administrative Assistant to the Transportation Director position.  If approved, she would work from 7:00 am to 4:00 pm for eleven months and would be paid $12.30 per hour.  Approval is recommended.

 

2. Volunteers:

Dr. Casey Berlau presented the following volunteers for approval:

• Randy Bissen is recommending Craig Rowedder as a volunteer for the 8^th grade girl’s basketball team.  Approval of the volunteer is recommended.

• Randy Bissen is recommending Ann Vincent as a volunteer for the Carroll High School dance team.  Approval of the volunteer is recommended.

 

It was moved by Jennifer Munson to approve the personnel recommendations.  The motion was seconded by Duane Horsley.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Administration Report:

1. Approve Early Graduates:

Dr. Casey Berlau reported that Tammie McKenzie is recommending Kenzie Honold and Zoe Schindler be approved for early graduation at the end of the first semester pending completion of the graduation requirements of the Carroll Community School District.

 

It was moved by Jennifer Munson to approve the two early graduation requests.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

B.         Facilities Report:

Dr. Casey Berlau reviewed the Facility Report as prepared by Jeff Dvorak.

 

C.         Second Reading of Board Policies:

The Board held a second reading of the following Board policies:

      106      Therapy Dogs on District Premises - New

      107      Service Animals on District Premises - New

      400      Statement of Guiding Principals

      402      Limitations to Employee References

      403      Employee Conflict of Interest

      404      Employee Political Activity

      405      Public Complaints About Employees

      406      Child Abuse Reporting

      406R1      Child Abuse Reporting Regulation

      642.1      Animals in the Classroom - New

      813      Purchasing Policy

      813E1      Fraud Reporting - New

It was moved by Jennifer Munson to approve the second reading of Board Policies 107 through 813E1 and tabling 106 until next month.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

D         Enrollment Report:

Dr. Casey Berlau presented the Certified Enrollment Report that was certified with the Iowa Department of Education.  He stated that the total certified enrollment for 2020-2021 was 1,707 students or an increase of 6 students from the 2019-2020 school year.

 

E.         General Accreditation Standards Exemption Request for Physical Education Scheduling:

Dr. Berlau presented a waiver to the Iowa Department of Education seeking an exemption for students taking physical education every other day all year long.  He stated that the district would prefer to offer physical education every day for a semester.  The total hours of physical education would remain the same.

 

It was moved by Duane Horsley to apply for the General Accreditation Standard Exemption for physical education for 2021-2022 for grades 9 through 12.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

6. Teacher Associate Agreements with Kuemper:

Dr. Casey Berlau presented agreements with Kuemper Catholic Schools for three teacher associates who will work with five special education students.

 

It was moved by Jen Munson to approve the teacher associate agreements with Kuemper.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

7. Voluntary Retirement:

The Board reviewed and discussed the two year voluntary retirement plan approved last year.  The Board will offer the second year of the plan in 2020-2021 for six employees. 

 

Business Office Report:

1. Capital Outlay –  Video Cameras at Fairview:

Dr. Casey Berlau stated the District is considering installing a camera system at Fairview Elementary.  Two companies have submitted bids but the district has questions on number of cameras, coverages, and system features.  He stated that administers are scheduled to meet with both of the companies and will bring a recommendation to the December meeting.

 

 

 

2. Approve Lease Agreement with Carroll High School Booster Club for use of the concession stands:

Dr. Casey Berlau presented a lease with the Carroll Booster Club for their use of the concessions facilities at the Carroll Stadium and at the Carroll High School.  He stated the terms of the agreement are the same as last year. 

 

It was moved by Jennifer Munson to approve the lease with the Carroll Booster Club.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

3. Request to Dispose of Obsolete Equipment:

Dr. Berlau reported that Jeff Cullen has requested permission to sell a school bus through an on-line auction site rather than just advertising in the local newspaper.  He stated a neighboring district has had success using this approach for the sale of buses. 

 

It was moved by Cindy Johnson to allow Jeff Cullen to sell the bus in question through an on-line auction service.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

4. SBRC Modified Supplemental Aid Request:

Dr. Casey Berlau presented a request to the SBRC for modified supplemental amount for increased enrollment, open enrolled out students not counted in prior year, and ELL students exceeding five years. 

 

It was moved by Jennifer Munson to approve the filing of the SBRC modified supplemental aid request in the amount of $42,992 for increased enrollment, $102,512 for open enrolled out students, and $1,550 for ELL students.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Cindy, Onica, Jennifer  Nays: None

 

5. Approve School Budget Review Dropout Prevention Request:

Dr. Casey Berlau presented a request to the School Budget Review Committee for Dropout Prevention/At-Risk funds denied by the State Department of Education because the original application was not filed in a timely manner.

 

It was moved by Duane Horsley to request a rule waiver on supplemental amount which is $463,462 for the at-risk/dropout prevention program.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

6. Financial Reports:

Gary Bengtson presented a report which detailed current expenditures from the CARES program for the Carroll Community School District, Kuemper Catholic High School, and the Kuemper Grade School.  He also presented reports on current expenditures to the certified budget and current expenditures and revenues to the line item budgets.

Correspondence/Announcements/Information:

1. Conventions/Meetings:
   1. 1. 1. IASB Annual Convention – November 18^th & 19^th

 

Suggestions for December 16^th Board Meeting:

1. Board Policy Review
2. Dropout Prevention/At-Risk Application

 

Closed Session – Superintendent Evaluation:

It was moved by Duane Horsley to go into closed session under the provisions of Code of Iowa 21.5.1.i to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records requirements.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Board President Karen Friedlein declared the meeting closed at 7:38 p.m.

 

It was moved by Jennifer Munson to return to open session.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Board President Karen Friedlein declared the meeting open at 8:41 p.m.

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 8:41 p.m.  Onica Ulveling seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

 

 

 

 

Minutes

Regular Board of Directors’ Meeting

December 14, 2020

5:30 p.m., Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Conference Room at Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff members present: Dr. Casey Berlau and Gary Bengtson.  The meeting was also streamed on Zoom due the COVID-19 pandemic.

 

Approval of Agenda:

         It was moved by Duane Horsley to approve the agenda as presented.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Consent Agenda:

1. Minutes of the November 11th and November 16th Board meetings
2. Bill listings in the following amounts:

General Fund      $210,184.51

Student Activity Fund      $65,060.76

Management Fund      $33,867.25

Local Option Sales Tax      $18,012.13

Physical Plant & Equipment Levy      $33,454.60

Debt Service      $800.00

Nutrition Fund      $37,375.56

3. Resignations
4. Field Trips
5. Items withdrawn from the Consent Agenda

 

It was moved by Duane Horsley to approve the consent agenda.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

         Dr. Casey Berlau stated Frances O’Leary, high school art instructor, had sent him comments she wanted presented to the Board.  He read her comments in which she encouraged the school district to remain in the hybrid model at the high school until the end of the first semester.  She also requested clarification of the minutes of the November 11, 2020 Board meeting related to the mask mandate and what is to happen at the January 18, 2021 Board meeting.

 

The Board addressed the mask mandate by clarifying that it will be reviewed at the January 18^th meeting but would require Board action to remove or change it.

Dr. Casey Berlau explained that the rationale for the high school returning after Christmas break rather than waiting until the start of the second semester will be discussed later in the agenda under the Return to Learn Plan. 

 

Donations:

Dr. Berlau presented the following donations for approval:

•      The Lions Club of Carroll would like to donate $300 to be used by the Elementary Media Centers.

•      Seaboard Foods would like to donate $2,500 to the athletic department.

 

It was moved by Jennifer Munson to accept the donations.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Personnel Report:

1. Employment Recommendations:

Dr. Casey Berlau presented the following recommendations for employment:

•            Jerry Raymond is recommending Sandy Davis for a Special Education Teacher Associate position at Carroll Middle School.  If approved, Ms. Davis would work 7 hours per day and would be paid $11.80 per hour.  Approval is requested retroactive to December 15^th.

•            Jerry Raymond is recommending Jordan Janssen for a Special Education Teacher Associate position at Carroll Middle School.  If approved, Ms. Janssen would work 6 hours per day and would be paid $11.50 per hour.  Jeff Cullen is recommending Jordan for a contracted bus driving position as well.  If approved, she would be paid $18.82 per hour and would work 2 hours per day.  Approval is recommended.

•            Jerry Raymond is recommending Jesse Tatman for a Special Education Teacher Association position at Carroll Middle School.  If approved, Jesse would work 7 hours per day and would be paid $12.00 per hour.  Approval is recommended.

•            Patrick Rabbitt is recommending Tom Feldman for a Special Education Teacher Association position at Fairview Elementary School.  If approved, Tom would work 6.75 hours per day and would be paid $12.05 per hour.  Approval is recommended.

•            Patrick Rabbitt is recommending Sarah Fineran for a Special Education Teacher Association position at Fairview Elementary School.  If approved, Sarah would work 6.75 hours per day and would be paid $12.10 per hour.  Approval is recommended.

•            Randy Bissen is recommending Tony Hooper for the Head Girls Golf Coaching position.  If approved he would receive a stipend of $3,712.00.  Approval is recommended.

 

2. Contract Modification:

Dr. Casey Berlau reported that Kim Becerra was approved as a Middle School Volleyball coach on September 21, 2020 at Step 7 of the salary schedule for $1,970.  Ms. Becerra should have been approved on Step 14 of the salary schedule at $2,210.  Approval is recommended.

 

It was moved by Jennifer Munson to approve the employment recommendations and the contract modification as presented.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Administration Report:

1. Reports from Superintendent and Building Principals:

Dr. Casey Berlau reported the calendar committee is currently working on the 2021-2022 school calendar.  He stated this year the district will be negotiating with both the Carroll Education Association and the Carroll Education Support Association as 2020-2021 will mark the end of a two year agreement.  Dr. Berlau said that in January we will be talking about staffing for next year and reviewing class sizes.  He said that area superintendents will be meeting with local legislators Friday morning.  Dr. Berlau mentioned the Remote Learning Coordinator position has been posted and the district is working on setting up applicant interviews.

 

Dr. Casey Berlau stated the principal’s reports are available on-line.  Tammie McKenzie, Jerry Raymond, and Patrick Rabbitt reported on building activities via zoom and answered Board member questions.

 

2. Return to Learn Plan Update:

Dr. Casey Berlau stated that the Carroll Community School District has been in school since the start of the school year with the option for students to select remote learning.  Carroll High School has been in a hybrid learning mode since the second week of the school year.  He stated that although the challenges of COVID-19 are far from over it is felt it’s time to have the high school return to full-time learning.  The plan is to have them to return after the Christmas break. He reviewed the updated Return to Learn Plan which would have high school students returning to school full-time after the Christmas break.  By coming back after the break it will allow students ten days for students to prepare for the end of the semester.  In addition, all other buildings have been attending school full-time with minimal problems.  He stated that the district will continue to manage the situation as problems arise but any future learning adjustments will be made on a two week basis only.

 

3. At-Risk/Dropout Prevention Funding for 2021-2022:

Dr. Casey Berlau presented the proposed at-risk/dropout prevention application for the 2021-2022 school year.  The application is for $358,688 with a required local match of $119,563. 

 

It was moved by Jennifer Munson to approve the submission of the at-risk/dropout prevention application for 2021-2022.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

4. Board Policy Revisions:

The Board held a first reading on the following Board Policies:

408. Credit Card for Fuel
     1. Credit Card Use

408R1      Credit Card Use Regulation

409. Employee Use of Cell Phones

412      Annuities

414      Activity Pass

415      Unused Vacation

416      Employee Records

416R1      Employee Personnel Records Regulation

419      Absence Without Pay

 

It was moved by Jennifer Munson to approve the first reading of Board policies 408, 408.1, 408R1, 409, 412, 414, 415, 416, 416R1, and 419.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Business Office Report:

1. Capital Outlay:

1. Video Cameras for Fairview Elementary and Bus Barn:

Dr. Casey Berlau presented the bid from TechZone of Jefferson and Walsh Door and Security of Des Moines for a security camera system at Fairview Elementary and the Bus Garage. 

 

It was moved by Cindy Johnson to accept the bid from TechZone for a camera system at Fairview and the Bus Barn for $57,594.60.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

2. JEO Engineering – Traffic Study:

Dr. Casey Berlau presented a proposal from JEO Engineering for a traffic study around the Carroll High School and Carroll Middle School.  The cost of the study is estimated at $15,200.00.

 

It was moved by Duane Horsley to move forward with the agreement with JEO Engineering for professional services for a traffic study for $15,200.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

3. Replacement of Dishwasher at Carroll High School:

Gary Bengtson presented two bids for the replacement of the dishwasher at Carroll High School.  He stated that the district had hoped to use the existing machine until summer but the current state of machine will make that impossible.  Mr. Bengtson said both bids are for the same machine with installation from the Hobart Company.  He recommended taking the low bid from Rapids.

 

It was moved by Cindy Johnston to approve the bid from Rapids Food Service for the purchase of a dishwasher for $26,241.00 plus installation up to $2,150.00.  Jen Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

4. Computer Server Purchase:

It was moved by Cindy Johnson to approve the purchase of two servers at $12,500.00 apiece for the high school and middle school from Walsh Door and Security.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Duane, Karen  Nays: None

 

Budget Reports:

      Gary Bengtson presented several budget reports to the Board.

 

Correspondence/Announcements/Information:

 

Suggestions for January 18^th Board Meeting:

 

Adjournment:

It was moved by Cindy Johnson to adjourn the meeting at 7:30 p.m.  Onica Ulveling seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

Minutes

Regular Board of Directors’ Meeting

February 15, 2021

5:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board Vice-President Duane Horsley called the meeting to order at 5:30 p.m. in the Board conference room of Adams Elementary School.  Board members present: Onica Ulveling, Jennifer Munson, and Duane Horsley.   Staff members present: Dr. Casey Berlau, Diane Renneke, Patrick Rabbitt, Jerry Raymond, and Tammie McKenzie.  The meeting was streamed on Zoom due to the COVID-19 pandemic.

 

Approval of Agenda:

It was moved by Jennifer Munson to approve the agenda as presented.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Jennifer, Duane, Onica  Nays: None

 

Consent Agenda:

A.   

Minutes of the January 18, 2021 Board meetings:

B.   

Bill listings in the following amounts:

      General Fund         $198,511.93

      Student Activity Fund         $6,732.82

      Nutrition Fund         $62,505.79

      Physical Plant & Equipment Levy         $3,439.47

C.  

Resignations:

D.  

Field Trips:

 

It was moved by Jennifer Munson to approve the consent agenda.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Onica, Jennifer  Nays: None

 

Public Forum:

            There was no one present with an issue to bring before the Board.

 

Donations:

         Dr. Casey Berlau presented the following donations for approval:

•       The United Way of Carroll would like to donate $3,880.00 to TigerZone at Fairview Elementary for supplies and training.

•       The United Way of Carroll would like to donate $120.00 for the purchase of a harness for the therapy dog.

 

Jen Munson stated she would be abstaining from the vote because of her position as Executive Director of the United Way of Carroll.  The Board contacted Cindy Johnson who joined the meeting via phone.

 

It was moved by Onica Ulveling to accept the donations from the United Way of Carroll.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Duane  Nays: None  Abstain: Jennifer

 

Cindy Johnson left the meeting.

 

School Improvement Report:

A.   

TigerZone:

Mr. Patrick Rabbitt and Ms. Julie Chumbley gave an overview of the Carroll TigerZone Program, the district’s before and after school program.

 

B.   

NWEA Winter Results from the Carroll Middle School:

Jerry Raymond presented the NWEA winter testing results from the Carroll Middle School.

 

Personnel Report:

A.         Approval for Employment:

Dr. Casey Berlau presented the following recommendations for employment for approval:

• Randy Bissen is recommending Julie Perkins for the head varsity girls’ soccer position.  If approved Ms. Perkins would be on Step 0 of the salary schedule and would receive $3,524.00.

• Randy Bissen is recommending Brian Grooms for the junior varsity baseball coaching position.  Mr. Grooms has prior baseball coaching experience at the Sibley-Ocheyedan school district and would be placed on Step 12 of the salary schedule and receive $3,569.00.

• Jerry Raymond is recommending Wilma Plummer for a special education teacher associate position at the Carroll Middle School.  If approved, Ms. Plummer would work 7 hours per day and would be paid $12.00 per hour.

• Tammie McKenzie and Jerry Raymond are recommending Cayla Morton for the 7-12 vocal music instructor position.  Ms. Morton has prior teaching experience at the South Central Calhoun School District and would be placed on the BA lane and Step 12 of the 2021-2022 salary schedule.  Approval is contingent upon receipt of a clear background check.

 

B.   

Contract Modification:

Sara Anderson is recommending Amy Warnke for the eight hour/day kitchen manager position at the Carroll Middle School.  Ms. Warnke’s rate of pay will be $14.75 until she passes the required ServSafe training at which time her salary will increase to $15.00 per hour.

 

It was moved by Jennifer Munson to approve the personnel recommendations.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Onica, Jennifer  Nays: None

 

Administrative Report:

A.   

Reports from Superintendent and Building Principals:

Dr. Casey Berlau reported that currently the district has one staff member who has tested positive for COVID-19 and two students who are currently quarantined for the virus.  He stated the Carroll Public Health Department has had two vaccine sessions for school employees with approximately sixty staff members receiving their first vaccination. 

 

He stated negotiations with the Carroll Education Association and the Carroll Education Support Association are expected to begin shortly with both sides waiting on the state to finalize state supplemental aid for 2021-2022.  He also stated the district has missed four days of school so far due to weather but the district currently has enough instructional hours in the school calendar to cover those days.  At this point the district is working on a proposal to make up three of those days due to the number of days missed last year.  If any more days are missed due to weather, the district would have a virtual snow day. 

 

The principal updated the Board on activities within their buildings.

 

B.   

Approve School Improvement Advisory Committee:

Dr. Casey Berlau recommended the following individuals to serve on the School Improvement Advisory Committee:

Jeff Dvorak, Larry Lesle, Jill Grieman, Crystal Boes, Randy Bissen, Chelsea Bissen, Carol Danner, Ann Neumann, Ryan Simmelink, Craig Rowedder, Jen Munson, Brad Jorgenson, Jenna Olberding, Thetia Hall-Polking, Bill Polking, Jane Roiland, Tammie McKenzie, Doc Madsen, Katie Kruse, Ellija Lee, Emma Nelson, Jerry Raymond, Casey Berlau, and Patrick Rabbitt

 

It was moved by Jennifer Munson to approve the appointments to the School Improvement Advisory Committee.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Onica  Nays: None

 

C.  

DMACC Courses for the 2021-2022 School Year.

Dr. Casey Berlau presented a list of Des Moines Area Community College classes to be offered to Carroll High School students for college credit. 

 

It was moved by Jennifer Munson to approve the DMACC courses offered for the 2021-2022 school year.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Onica, Jennifer  Nays: None

 

D.  

2021-2022 Carroll High School Course Description and Registration Guide:

Tammie McKenzie reviewed the 2021-2022 Carroll High School Course Description and Registration Guide with the Board. 

 

It was moved by Jennifer Munson to approve the 2021-2022 Carroll High School Course Description and Registration Guide.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Jennifer, Duane  Nays: None

 

E.   

Agreement with the University of Northern Iowa for Student Teachers:

Dr. Berlau presented a proposed agreement with University of Northern Iowa for the placement of student teachers in the Carroll Community School District.

 

It was moved by Jennifer Munson to approve the agreement with the University of Northern Iowa for the placement of student teachers.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Jennifer, Duane  Nays: None

 

F.   

2021-2022 Staffing Plan:

Dr. Casey Berlau reviewed staffing plans for the 2021-2022 school year.  He reported the district is looking to add a science teacher at the Carroll High School.

 

G.  

Board Policy Review:

The Board held a second reading on the following Board policies:

501 – Compulsory Attendance

503 – Entrance Admission

529 – Search and Seizure

539 – Corporal Punishment

539.1 – New – Physical Restraint and Seclusion

539R1 – New – Use of Physical Restraint and Seclusion Regulation

539E1 – New – Use of Physical Restraint and/or Seclusion

Documentation Form

539E2 – New – Debriefing Letter for Guardian or Student Involved in

an Occurrence

539E3 – New – Debriefing Meeting Document

572 – Student Special Health Services

609 - Special Education

625 Instruction at a Post-Secondary Educational Institution

627 – Virtual/Online Learing

815.1 – Suspension and Debarment of Vendors and Contractors

Procedures

826 – Financial Records

 

It was moved by Jennifer Munson to approve the second reading of Board Policies 501, 503,529, 539, 539.1, 539R1, 539E1, 539E2, 539E3, 572, 609, 625, 627, 815.1, and 826.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Onica, Jennifer  Nays: None

 

H.  

Consider Revising Job Descriptions:

Dr. Casey Berlau presented revised job descriptions for the following positions:

• Employee Benefits Coordinator

• Student Information Specialist/Administrative Assistant

• Music Teacher – High School Vocal

• Music Teacher – Middle School Vocal

• Music Teacher – Middle School Instrumental

•    

Director of Business Affairs

 

It was moved by Jennifer Munson to approve the revised job descriptions for Employee Benefits Coordinator, Student Information Specialist/Administrative Assistant, Music Teacher – High School Vocal, Music Teacher – Middle School Vocal, Music Teacher – Middle School Instrumental, and Director of Business Affairs.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Jennifer, Duane  Nays: None

 

Business Office Report:

A.   

Agreement with FRK Architects and Engineers for Services:

Dr. Casey Berlau presented a proposed agreement with FRK Architects and Engineers for services related to a roof project at Carroll High School. 

 

It was moved by Jennifer Munson to approve the Carroll High School roof replacement proposal from FRK Architects and Engineers.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Jennifer, Duane  Nays: None

 

Correspondence/Announcements/Information

•         March 15^th – Parent-Teacher Conferences

•         March 18^th – Parent-Teacher Conferences

•         March 19^th – No School

 

Suggestions for March 15^th Board Meeting:

 

Closed Session – Superintendent Evaluation:

This item was tabled until a later date.

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 7:37 p.m.  Onica Ulveling seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Duane Horsley, Vice-President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

Minutes

Regular Board of Directors’ Meeting

March 15, 2021

5:00 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:00 p.m. in the Board conference room of Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Duane Horsley, and Karen Friedlein.   Staff members present: Dr. Casey Berlau, and Gary Bengtson.  The meeting was streamed on Zoom due to the COVID-19 pandemic.

 

Approval of Agenda:

It was moved by Duane Horsley to approve the agenda as presented.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Duane, Karen  Nays: None

 

Closed Session – Superintendent Evaluation:

It was moved by Duane Horsley to go into closed session under Code of Iowa 21.5 1 (i) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session and this session will also be closed to comply with confidentiality of personnel records requirements.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Duane, Karen, Onica  Nays: None

 

Board President Karen Friedlein declared the meeting closed at 5:03 p.m.

 

It was moved by Cindy Johnson to return to open session.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy  Nays: None

 

Board President Karen Friedlein declared the meeting open at 6:05 p.m.

 

Consent Agenda:

1. Minutes of the February 15, 2021 & March 8, 2021 Board meetings:
2. Bill listings in the following amounts:

      General Fund         $225,981.39

      Student Activity Fund         $13,009.38

      Management Fund         $33,867.25

      Local Option Sales Tax         $52,113.60

      Nutrition Fund         $33,954.28

      Physical Plant & Equipment Levy         $2,548.02

3. Resignations:
4. Field Trips:
5. Items withdrawn from the Consent Agenda:

 

It was moved by Cindy Johnson to approve the consent agenda.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Duane  Nays: None

 

CEA Opening Proposal:

Kim Klein, Carroll High School Language Arts Instructor, presented the Carroll Education Association’s opening offer to the Board for the 2021-2022 school year.  The proposal called for a 4 percent package increase in wages and benefits and a request to extend the agreement through 2024.

 

CESA Opening Proposal:

Kathy Brown, Bus Driver with the Carroll Community School District, presented the opening offer for the Carroll Education Support Association.  The request included a one dollar per hour raise, longevity pay, an additional personal day, and pay for professional development.  Estimated cost of the package is 5.21%.

 

Public Forum:

            There was no one present with an issue to bring before the Board.

 

School Improvement Report:

1. Reports from the Superintendent and Building Principals:

Dr. Casey Berlau stated that currently the district has two positive cases and six students who are in quarantine.  The positivity rate for Carroll County is just under 5%. 

 

Dr. Berlau said the district is currently working with a firm that will evaluate air quality beginning at Carroll High School.  He also stated that interviews are scheduled for the Director for Teaching and Learning position this week and interviews continue for the Student Information Specialist and the Employee Benefits Coordinator.

 

Donations:

         Dr. Casey Berlau reported an anonymous donor wishes to donate $400 to defray the cost of livestreaming the sub-state boys basketball game.

 

It was moved by Cindy Johnson to accept the donation of $400 to livestream the sub-state boys basketball game.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Duane, Karen  Nays: None

 

Personnel Report:

A.         Approval for Employment:

Dr. Casey Berlau presented the following recommendations for employment for approval:

• Randy Bissen is recommending Craig Rowedder for the Head Varsity Football coaching position.  If approved, Mr. Rowedder would be on Step 31 of the salary schedule.  Approval is recommended.

 

• Randy Bissen is recommending Matthan Kots for the Assistant Girls Soccer coaching position.  If approved, Mr. Kots would be on Step 0 of the salary schedule.  Approval is recommended.

 

2. Notice of Employee Transfer:

Dr. Berlau reported that Tammie McKenzie has approved the transfer request from Kaitlynn Kaufman from middle school math to a high school science teaching position.

 

It was moved by Onica Ulveling to approve the personnel recommendations.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Duane, Karen, Onica  Nays: None

 

FY 2021 Budget Work Session:

Dr. Casey Berlau presented a proposed budget for the 2021-2022 fiscal year.  The proposal calls for a total tax rate of $9.5713 per thousand dollars of evaluation or an increase of $.0264 over the previous year. 

 

It was moved by Duane Horsley to set the hearing for the proposed budget on April 8, 2021 in the Board Conference Room at 12:00 p.m. noon and direct Gary Bengtson to publish the notice in the newspaper.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy  Nays: None

 

Administrative Report:

1. Job Description Review:

Dr. Casey Berlau presented the following revised job descriptions to the Board for their consideration:

Music Teacher – High School - Instrumental

Music Teacher – Elementary – Vocal

Technology Director

 

It was moved by Cindy Johnson to approve the revised job description for the high school instrumental music teacher, elementary vocal music teacher, and the technology director.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Duane  Nays: None

2. Board Policy Review:

The Board held a first reading on the following Board policies:

420 – Jury Duty

423 – Gifts to Employees

428 – Substance Free Workplace

429 – Use of Tobacco Products

430 – Holidays (Non-Bargaining Personnel)

432 – Worker’s Compensation

434 – Service Recognition

436 – Universal Precautions

437 – Hazardous Chemical Disclosure

460 – Classified Employee Defined

461 – Classified Employee Qualifications, Recruitment, and Selection

421 – DELETE – Pay Deductions

421R1 – DELETE – Pay Deductions Regulations

462 – DELETE – Classified Employee Employment

463 – DELETE – Classified Employee Assignment

464 – DELETE – Salary Schedules (Non-Bargaining Personnel)

 

It was moved by Cindy Johnson to approve the first reading of Board Policies 420, 423, 428, 429, 430, 432, 434, 436, 437, 460, and 461.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Duane, Karen  Nays: None

 

It was moved Duane Horsley to delete Board Policies 421, 421R1, 462, 463, and 464.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Duane, Karen, Onica  Nays: None

 

3. Adjustments to 2020-2021 School Calendar (Snow Days):

Dr. Casey Berlau stated that prior to today we have missed five days of school because of weather.  He suggested the 2020-21 school calendar be amended to make May 25^th, May 26^th, and May 27^th full school days and May 28^th a school day with a two hour early out.  Teachers would work June 1^st, June 2^nd, and June 3^rd plus an additional three and a half hours. 

 

It was moved by Duane Horsley to approve the change in the 2020-2021 school calendar as recommended with the last day of school for students at May 28, 2021.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy  Nays: None

 

4. Yearbook Agreement with Jostens:

Dr. Casey Berlau presented a proposed agreement with Jostens for the publishing of the Carroll High School Yearbook.  This change is recommended by high school principal Tammie McKenzie and would cover the 2022 through 2024 school years.

 

It was moved by Onica Ulveling to approve the yearbook agreement with Jostens.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Duane  Nays: None

 

5. MOU Between Licensed Child Care Center and Family Resource Center Child Care Project:

Dr. Berlau presented a proposed Memorandum of Understanding between Licensed Child Care Center and Family Resource Center Child Care Project.  This agreement is for the TigerZone project.

 

It was moved by Duane Horsley to approve the Memorandum of Understanding with the Licensed Child Care Center and Family Resource Center Child Care Project.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Duane, Karen  Nays: None

 

6. Review Proposed Hiring Plan for Director of Business Affairs:

Dr. Casey Berlau briefly reviewed plans for hiring a Director of Business Affairs.

 

Business Office Report:

1. Recommendation for Vehicle Purchase:

Dr. Casey Berlau presented two bids the district received for a purchase of a seven passenger vehicle.  Wittrock Motors of Carroll bid a 2021 Dodge Durango for $32,039 and Champion Ford bid a 2021 Ford Explorer for $27,901.  It was recommended to purchase the Ford Explorer due to the lower cost.

 

It was moved by Duane Horsley to accept the bid from Champion Ford for a 2021 Ford Explorer for $27,901.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Duane, Karen, Onica  Nays: None

 

2. Permission to Dispose of School Vehicle (Mini-van):

Dr. Casey Berlau presented a request from Jeff Cullen to dispose of a 2007 red Ford Freestar mini-van by selling it to the salvage yard.  The vehicle’s condition makes it unsuitable for sale as a motor vehicle.

 

It was moved by Duane Horsley to approve the sale of the mini-van in question to Quandt’s Auto Salvage.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy  Nays: None

3. Quotes for HVAC Control Servers at Adams Elementary & Fairview:

Dr. Casey Berlau presented a proposal from Carroll Control Systems for an INET Controller Server upgrade to the Adams Elementary HVAC system and an AS-P Controller Server upgrade for the Fairview Elementary HVAC system.  The cost of the controller at Adams Elementary would be $9,750 while the cost of the controller at Fairview Elementary would be $6,750.

 

It was moved by Cindy Johnson to accept the bid from Carroll Control Systems for an INET to AS-P controller at Adams Elementary for not to exceed $9,750 and an AS-P controller at Fairview Elementary at not to exceed $6,750.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Duane  Nays: None

 

Correspondence/Announcements/Information

•         March 15^th – Parent-Teacher Conferences

•         March 18^th – Parent-Teacher Conferences

•         March 19^th – No School

 

Suggestions for April 19^th Board Meeting:

 

Except Session – Negotiations:

         The Board went into closed session at 7:45 p.m. to discuss negotiation strategies.

 

Adjournment:

It was moved by Onica Ulveling to adjourn the meeting at 8:04 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________