It shall be the policy of the board to keep the community informed of the objectives, achievements, needs, and conditions of the school system. The superintendent and/or designee shall be responsible for initiating and administering a continuous program of communications within the community. Appropriate school personnel and all media available shall assist in discharging this responsibility.

Date of Adoption/Revision:
July 1979
August 21,1990
July 1993
August 1996
June 1999
June 2002
June 2005
June 2008
December 2011
September 2014

 

SCHOOL - COMMUNITY RELATIONS

 

Series 900

 

 

Policy Title: Board Community Relations Code No.: 901

 

It shall be the policy of the board to actively cooperate with official area community agencies and organizations concerned with the welfare of students. All efforts of the district should be directed toward maintaining an open communication between the schools and the public.

Community support for the programs of the district can best be established through a public that understands and is active in school affairs.

 

In cooperation with the Carroll area churches, Wednesday evenings during the school year shall be designated as a non-school activity night in the district starting with the third Wednesday of each school year. District personnel shall not schedule or plan activities that involve students after the regular dismissal time for grades Pre-Kindergarten through eighth grade or 6:15 p.m. for grades nine through twelve.

 

It is recognized that regional or state organizations (e.g., athletics, speech, music, academic competitions, FFA) may schedule events on Wednesday. When this occurs, an administrator must inform the churches of involved students as far in advance as possible.

 

 

 

Date of Adoption/Review/Revision:

 

July 1979

August 21,1990

October 1992

July 1993

August 1996

June 1999

June 2002

June 2005

June 2008

December 2011

July 2014

November 2016

September 2017

May 2022

 

It shall be the policy of the board to have news releases prepared on board matters and to disseminate such releases to all news media in the area.

Copies of agendas for all board meetings should be supplied to local designated news media according to provisions of the Iowa Open Meeting Law.

The superintendent/designee and staff should make themselves available to personnel representing the various news media when questions may arise concerning board matters.

Date of Adoption/Revision:
July 1979
August 21,1990
July 1993
August 1996
June 1999
June 2002
June 2005
June 2008
December 2011
September 2014
September 2017

 

SCHOOL - COMMUNITY RELATIONS

Series 900

 

Policy Title: Duplicated or Printed Materials Code No.: 904

 

Duplicated or printed materials related to or explaining various phases of the school program will be made available for staff and public use as deemed advisable by the superintendent and/or designee. Decisions concerning such publications may be delegated to staff assistants appointed by the superintendent and/or designee.

 

Rules of good taste, scholarship, and general acceptability should apply to all such publications.

 

Date of Adoption/Review/Revision:

July 1979

August 21,1990

July 1993

August 1996

June 1999

June 2002

June 2005

June 2008

December 2011

September 2014

September 2017

May 2022

 

SCHOOL - COMMUNITY RELATIONS

 

Series 900

 

 

Policy Title: Public Examination of School District Records Code No.: 906

 

Public records of the school district may be viewed by the public during the regular business hours of the administration offices of the school district. These hours are 8:00 a.m. to 4:00 p.m. Monday through Friday, except for holidays and recesses.

 

Persons wishing to view the school district's public records will contact the board secretary and make arrangements for the viewing. The board secretary will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.

 

Persons may request copies of public records in writing, including electronically.

 

Persons wanting copies may be assessed a reasonable fee for the copy. Persons wanting compilation of information may be assessed a reasonable fee for the time of the employee to review and compile the requested information. The district will make every effort to provide the public record requested at no cost other than copying costs for a record which takes less than thirty minutes to produce.

Costs for legal services utilized for the redaction or review of legally protected confidential information may also be assessed to the individual requesting the records.  Printing of materials for the public, at the expense of the school district, will only occur when the event is sponsored by the school district. The school district may require pre-payment of the costs prior to copying and mailing.

 

Pursuant to Iowa law, the board has determined certain records need to be confidential as their disclosure could jeopardize the safety of persons or property and include, but are not limited to, the following:

 

• Security procedures
• Emergency preparedness procedures
• Evacuation procedures
• Security codes and passwords

 

It is the responsibility of the board secretary to maintain accurate and current records of the school district. It is the responsibility of the board secretary to respond in a timely manner to requests for viewing and receiving public information of the school district.

 

Date of Approval/Review/Revision:

July 2005

July 2007

June 2008

December 2011

September 2014

September 2017

May 2022

SCHOOL - COMMUNITY RELATIONS

Series 900

Policy Title: Organization and Dissolution Code No.: 907

 

The board may, from time to time, appoint Citizens' Advisory Committees to study matters pertaining to the educational needs of the district. Such committees shall deal with specific problems identified and recognized by school officials.

 

Such needs may be recommended for study by staff members or groups, interested lay people, and/or community organizations generally related to the schools.

 

The function of Citizens' Advisory Committees shall be fulfilled upon making a final report to the Board.

 

Date of Approval/Review/Revision:

July 1979

August 21, 1990

July 1993

August 1996

June 1999

June 2002

June 2005

June 2008

December 2011

September 2014

September 2017

May 2022

 

SCHOOL - COMMUNITY RELATIONS

Series 900

Policy Title: Membership and Appointment Code No.: 908

Final selection on Citizens' Advisory Committees shall be made by the board as a whole. Membership should be limited to individuals who are willing to devote time and attention to the matter under consideration. As a matter of basic policy such committees shall be representative of the community as a whole and should, whenever possible, come from the various areas in the district.

 

Committee representation should represent as many segments of the community population as possible.

Date of Adoption/Review/Revision:

July 1979

August 21,1990

July 1993

August 1996

June 1999

June 2002

June 2005

June 2008

December 2011

September 2014

September 2017

May2022

SCHOOL - COMMUNITY RELATIONS

Series 900

Policy Title: Communication and Recommendations Code No.: 909

The chairpersons of the Citizens' Advisory Committees shall convene meetings of the membership and proceed with the work to be done. The chairperson shall maintain a liaison with the superintendent/designee and shall be responsible for the preparation of a final report to be presented to the board.

 

The committee, working through the directives of the chairperson, shall have at their disposal such reasonable information and resources as are necessary for the successful completion of their work.

 

The final report to the board should contain the findings of the committee and, where appropriate, make suggestions or recommendations for consideration by the board.

 

Date of Adoption/Review/Revision:

July 1979

August 21,1990

July 1993

August 1996

June 1999

June 2002

June 2005

June 2008

December 2011

September 2014

September 2017

May 2022

 

SCHOOL - COMMUNITY RELATIONS

Series 900

Policy Title: Employee Complaints

Code No.: 910

Complaints of employees against fellow employees should be discussed directly between employees as appropriate for the nature of the complaint.  Complaints should be made in a constructive and professional manner.  Complaints should generally not be made in the presence of other employees, students or outside persons.

 

If the complaint cannot be resolved, the employee may discuss the matter with their immediate supervisor.  If the matter cannot be resolved within 3 days of speaking with the immediate supervisor, the employee may discuss it with the principal within 3 days of the supervisor's decision.  If the matter cannot be resolved by the principal, the employee may discuss it with the superintendent within 5 days after speaking with the principal.

 

If the matter is not satisfactorily resolved by the superintendent, the employee may ask to have the matter placed on the board agenda of a regularly scheduled board meeting in compliance with board policy.  The board retains discretion as to whether to consider or take action on any complaint.

 

This policy is designed to create an appropriate process for pursuing general employee complaints.  However employees wishing to address a complaint on a topic with a more specialized procedure such as master contract grievances, or bullying or harassment claims should follow the appropriate process set forth in the master contract, employee handbook or other board policies specific to that topic.

Date of Adoption/Review/Revision:

August 14, 1989

August 21, 1990

July 1993

August 1996

June 1999

August 2000

June 2002

June 2005

June 2008

December 2011

September 2014

September 2017

January 2022

SCHOOL - COMMUNITY RELATIONS

Series 900

Policy Title: Citizen Assistance to School Personnel Code No.: 911

 

The board encourages the use of community resources and citizens to assist in furthering the educational program of the district. One of the greatest resources available may be found in the citizens of the community who have special knowledge and particular talents to contribute to the educational program.

The use of outside resources will be subject to regulations approved by the superintendent/designee.

Date of Adoption/Review/Revision:

July 1979

August 21, 1990

July 1993

August 1996

June 1999

June 2002

June 2005

June 2008

December 2011

September 2014

September 2017

May 2022

SCHOOL - COMMUNITY RELATIONS

Series 900

Policy Title: Senior Citizen Activity Card and CCSD Alumni Pass

Code No.: 912

Student programs and activities should be shared with as many district residents as possible. Those residents of the district age 65 or older may apply for a senior pass, which would give free admittance to local district activities. The senior pass may be applied for at the activities office and will be given as a digital pass or a hard pass. This senior pass will be good only for local district activities and must be presented at the gate of each activity for the holder to receive free admittance.

Carroll Community School District alumni, 60 years of age and older may request and receive a lifetime activity pass for no fee which may be used for any local district activities. The lifetime activity pass may be applied for at the activities office and will be given as a digital pass or a hard pass.

The above passes may not be honored at tournaments or other non-school sponsored activities. Please contact the activity office for information.

Date of Adoption/Review/Revision:

August 8, 1988

August 21, 1990

July 1993

August 1996

June 1999

June 2002

June 2005

June 2008

December 2011

September 2014

September 2017

September 2018

September 2022

 

SCHOOL - COMMUNITY RELATIONS

Series 900

 

Policy Title: Gifts, Grants, and Bequests Code No.: 913

The board believes gifts, grants, and bequests to the district may be accepted when they will further the interests of the district. The board shall have sole authority to determine whether the gift furthers the interests of the district.

Gifts, grants, and bequests shall be approved by the board in advance of the item being delivered to the school. Once it has been approved by the board, the superintendent/designee may accept the gift on behalf of the district.

 

The business office, in consultation with the donor and other knowledgeable individuals, shall establish the fair market value for a gift of property or equipment. After the district has taken possession of the property or equipment, a letter shall be sent to the donor informing them of the fair market value.

Date of Adoption/Review/Revision:

August, 1996

June 1998

June 1999

June 2002

June 2005

June 2008

December 2011

September 2014

September 2017

May 2022

SCHOOL - COMMUNITY RELATIONS

Series 900

Policy Title: Use or Rental of Facilities

Code No.: 915

 

Recognizing the importance of a comprehensive utilization of school facilities and the public ownership responsibility, the policy of the board shall be to allow groups to use these facilities as often as possible subject to administrative approval, the priority rights of the educational schedule and receipt of any required rental fee based on the costs incurred by the district from this special use by the public.  Every use and rental application shall receive individual consideration and a decision by the activities director for the facility involved.

 

For all procedures and parameters, refer to Board Policy 915R1.

 

Any occasions unreferenced in Board Policy 915R1 will be reviewed and acted upon by the activities director and/or superintendent.

Date of Adoption/Review/Revision:

July 1981

August 12, 1985

August 21, 1990

July 22, 1991

August 1993

August 1996

June 1999

January 2002

June 2005

June 2008

December 2011

September 2014

October 2015

September 2017

September 2018

April 2022

 

 

The Carroll Community School District encourages the use of school facilities by local organizations, agencies, or groups for activities of an educational, cultural, civic, social, recreational, or governmental nature.

Prohibited Use(s):

• Any purpose in conflict with Carroll Community School District activities or district policies and procedures.
• Activities that promulgate any theory or doctrine subversive to the laws of the United States or any political subdivision thereof advocating governmental changes by violence.
• Any activity that may violate good morals, manners, taste, or be injurious to buildings, grounds, or equipment.
• Activities which are discriminatory in the legal sense.
• Advertising of any kind unless specifically approved by the Superintendent or unless part of the Carroll Community School District approved advertising program.
• No banners of any kind may be affixed to district facilities unless prior approval is received from the activities director.
• District facilities will not be rented for boxing or wrestling matches where the participants are paid.
• District facilities and music instruments will not be rented for purpose of providing music lessons.
• No tobacco, alcohol, or drug use is permitted within or on school property. If an organization or group renting a school facility does not enforce this policy, the rental fee for that organization or group is increased fifty percent (50%) for that rental and future rental requests will be denied.

Scheduling:

• Requests to use Carroll Community School District facilities must be made through the on-line facility scheduler which can be accessed at: http:www.carroll.k12.ia.us/index.php?id=19. A link is also available on the district’s website.
• All facility usage requests should be made at least seven (7) calendar days in advance of the activity.
• A facility usage request will should not be considered approved until confirmation is received from the Activity Director or the Superintendent and all applicable rental fees have been paid. The Director of Business Affairs may waive the prepayment of rental fees upon request.

Cancellations/Conflicts:

• Cancellations of facility usage agreements must be received at least three (3) working days prior to the date of usage.
• Failure to cancel within the three day period shall obligate the organization or group to pay one-half of the agreed upon rental fees.
• The Carroll Community School District reserves the right, in the event of an emergency requiring the use of the facility for a school event or adverse weather condition, to cancel the facility usage agreement without penalty to the school district and will refund any rental and custodial fees.
• Use of facilities will be cancelled when the Carroll Community School District is closed due to inclement weather or other conditions. The Superintendent will make the decision to cancel evening activities by 2:00 p.m. whenever possible and communicate that decision to local media.

Facility Usage Fees:
Carroll Community School District:
Activities sponsored by the Carroll Community School District and approved by the administration, and school sponsored student clubs will not be subject to facility usage fees. In addition, activities sponsored by District Parent/Teacher Organizations, the Carroll High School Foundation, and the Carroll Booster Club will also be exempt from facility rental fees. The Carroll Booster Club will be charged a fee for use of concessions facilities.

Carroll Community-Based Organizations:
Any organization, agency, or group within the boundaries of the Carroll Community School District will be charged facility usage fees based on the following schedule:

• Classroom $7.00/hour ($15 min/$35 max)
• Commons Area $10.00/hour ($20 min/$50 max)
• Library/Media Center $10.00/hour ($20 min/$50 max)
• Kitchen** $15.00/hour ($30 min/$60 max)
• Gymnasium (non-athletic use) $20.00/hour ($60 min/$100 max)
• Gymnasium (youth athletic practice)* $10.00/hour ($10 min/$50 max)
• Gymnasium (athletic practice) $10.00/hour ($10 min/$50 max)
• Gymnasium (competition) $35.00/hour ($100 min/$210 max)
• Gymnasium (competition + lockers) $50.00/hour ($150 min/$300 max)
• Batting Cage (in Adams gymnasium) $15.00/hour ($15 min/75 max)
• Wrestling Room (youth practice)* $10.00/hour ($10 min/$60 max)
• Auditorium $25.00/hour ($75 min/$150 max)
• Softball Field (practice) $20.00/hour ($30 min/$100 max)
• Softball Field (competition) $50.00/hour ($125 min/$300 max)
• Grass Soccer/Football Field (practice) $10.00/hour ($15 min/$50 max)
• Grass Soccer/Football Field (competition) $20.00/hour ($40 min/$100 max)
• Carroll Athletic Field (practice) $35.00/hour ($70 min/$140 max)
• Carroll Athletic Field (youth competition) $35.00/hour ($70 min/175 max)
• Carroll Athletic Field (soccer comp. east stands) $75.00/hour ($150 min/$300 max)
• Carroll Athletic Field (soccer competition) $125.00/hour ($375 min/$625 max)
• Carroll Athletic Field (track competition) $125.00/hour ($375 min/$625 max)
• Carroll Athletic Field (football competition) $200.00/hour ($500 min/$900 max)

* Rental fees for youth teams may be waived for teams whose active roster consists of at least 75% of Carroll Community School District enrolled students.

** Rental of kitchen facilities require a food service employee to be present during the rental period. The cost of this employee will be $30.00 per hour. Kitchen equipment and utensils may be available by arrangement with the Food Service Director.

Organizations Not Based within the District:
Organizations not based within the Carroll Community School District boundaries may rent district facilities with approval from both the Activities Director and the Superintendent. Such organizations must follow the same procedures and are subject to the same regulations as community-based organizations. Fees charged to organizations not within district boundaries will be charged fees at one and a half times fees charged to community-based organizations.

General Rental Requirements:

• Requests may be made for a specific facility, however, the Carroll Community School District reserves the right to assign the facility to be used.
• Carroll Community School District activities or events will receive preference in dates and times.
• No rent will be charged for meetings when the proceeds go to the district without profits to any individual or non-school sponsoring group, or meetings where the primary purpose is improvement of instruction, or a school program of the community, city, or state.
• Rental of Carroll Community School District facilities for Sunday use is discouraged. Any requests for Sunday usage, with the exception of practices, must be approved by the Superintendent.
• The Carroll Community School District reserves the right to require a staff member to be on duty when school facilities are rented.
• No custodial fees will be charged when custodial staff is scheduled to be on duty. When custodial staff are not scheduled, a fee of $30.00 per hour will be charged. Estimated supervision and cleanup fees will be determined by the Activities Director and the Buildings and Grounds Supervisor. If additional fees are required after the conclusion of the event, the entity will be billed for those costs.
• Gymnasium rental for competition purposes will include the use of the scoreboard and bleachers. Use of the scoreboard is only available if the operator has been trained and certified by Carroll Community School District staff. Use of the video board in the high school gymnasium is not included.
• The only group permitted to use the concessions area at Carroll High School is the Carroll Booster Club. No changes in the concessions area will be allowed without prior approval from the Buildings and Grounds Supervisor and the
  Superintendent.
• Auditorium rental includes the use of the wired sound system and projection screen. Other audio visual and stage equipment may be available at an additional fee.
• Rental of the softball field includes the use of the softball field and the batting cages. Rental of the softball field for competition also includes use of the press box and lighting. Use of the scoreboard is only available if the operator has been trained and certified by Carroll Community School District staff. Use of field maintenance equipment is not included in the rental and is available only with permission from the Buildings and Grounds Supervisor.
• Rental of the Carroll Athletic Field requires approval from the Activities Director and sign-off from the Superintendent and Buildings and Grounds Supervisor.
• Rental of the Carroll Athletic Field for practice includes the use of the field turf or track and use of restroom facilities on the east side.
• Rental of the Carroll Athletic Field for youth competition is for students under the age of 14 involved in a non-school sponsored athletic competition. Rental includes the use of field turf or track, use of the restroom facilities on the east
  side, and scoreboard. Use of the scoreboard is only available if the operator has been trained and certified by Carroll Community School District staff.
• Rental of the Carroll Athletic Field for competition includes the use of the field turf or track, all restroom facilities, locker rooms, press box, field lighting, and scoreboard. Use of the scoreboard is only available if the operator has been
  trained and certified by Carroll Community School District staff. Use of the video board and track timing system is not included. Use of the concessions area is limited to the Carroll and Kuemper Booster Clubs or their approved designee. No changes to the concessions area will be allowed without prior approval from the Buildings and Grounds Supervisor and the Superintendent.
• Any damage to district facilities or equipment incurred during a rental will be reimbursed by the group or organization renting the facility. If equipment is damaged beyond repair, the depreciated value of the item(s) as determined by the
  Director of Business Affairs will be charged to the group renting the facility. Failure to provide damage reimbursement will prohibit future rentals to that group or organization.
• The Carroll Community School District may require a certificate of insurance before a facility usage request is approved.
• When calculating rental fees all times will be rounded to the nearest half hour.

Equipment:
District equipment is typically not included in a facilities rental agreement. Any equipment desired as part of a rental of district facilities should be requested at the time the facilities rental agreement is filed. Equipment may be rented with the following understanding:

• The district is under no obligation to rent equipment. Equipment will only be rented with prior approval from the Activities Director in consultation with building principals, the Buildings and Grounds Supervisor, and the Superintendent.
• The Carroll Community School District may require trained district personnel to assist in operating certain electronic equipment. The hourly rate for this service will be provided by the Activities Director.

 

Date of Adoption/Revision:
September 2019

 

 

Recognizing the importance of a comprehensive utilization of school facilities and the public ownership responsibility, the policy of the board shall be to allow groups to use these facilities as often as possible subject to administrative approval, the priority rights of the educational schedule, and receipt of any required rental fee based on the costs incurred by the district from this special use by the public. Every use and rental application shall receive individual consideration and decision by the principal/designee of the building, or the superintendent/designee. After approval, the head custodian shall be notified by the appropriate administrator.

 

All applications for use of school facilities shall be made using the online facility request system found on the CCSD website.

 

When the request is in keeping with policy 915 and there are no objections or concerns about the arrangements raised by either the building principal/designee, superintendent/designee, or the party desiring to use the facilities, approval shall be given.

 

A copy of the request shall be filed with the board secretary at least forty-eight (48) hours prior to the date on which the building is to be used. Requests for guidance or appeals regarding any aspect of an application for the use of the buildings shall be made to the superintendent/designee. If the problem cannot be solved, it shall be taken to the Board.

 

Rental fees for the High School Auditorium are as follows: (See numbers 2 and 6 under "General Rules" in Board policy 915)

When students are benefactors:

A custodian regularly scheduled to be on duty          -- $20.00 per hour

No custodian regularly scheduled to be on duty          --$30.00 per hour

*The rental fee is waived when students are the benefactors.

When students are not benefactors:

Basic rental          -- $100.00 per day/ evening

A custodian regularly scheduled to be on duty          -- $25.00 per hour No custodian regularly scheduled to be on duty -- $35.00 per hour

 

NOTE: A fraction of an hour of more than ten minutes will be charged as a full hour.

An additional fee for audiovisual or other equipment will be $15.00 per unit.

Date of Adoption/Review/Revision:

August 12, 1991

August 1993

August 1995

August 1996

June 1999

June 2002

June 2005

June 2008

December 2011

September 2014

October 2015

September 2017

September 2018

January 2022

 

SCHOOL - COMMUNITY RELATIONS

 

Series 900

 

 

Policy Title: Loan or Rental of School Equipment

Code No.: 916

 

No school equipment will be loaned out.  No equipment will be rented out if the intention is to use the equipment somewhere other than district property.

 

Date of Adoption/Review/Revision:

July 1979

August 12, 1985

August 21, 1990

August 1993

August 1996

June 1999

June 2002

June 2005

June 2008

December 2011

September 2014

September 2017

April 2022

 

SCHOOL - COMMUNITY RELATIONS

Series 900

Policy Title: Use of School Facilities by the City of Carroll Code No.: 917

In as much as the City of Carroll provides the use of facilities to the district, the board recognizes the importance of a reciprocal sharing of district facilities where possible.

 

Planned school activities for students of the district shall take priority over City activities for use of school facilities.

 

Section 917.R1 of the board policies specifies the provisions for use of school facilities by the City of Carroll.

Date of Adoption/Review/Revision:

August 11, 1980

August 21, 1990

July 1993

August 1996

June 1999

June 2002

July 2005

June 2008

December 2011

September 2014

October 2015

September 2017

May 2022

 

 

June 2002

July 2005

June 2008

December 2011

September 2014

October 2015

September 2017

May 2022

 

SCHOOL - COMMUNITY RELATIONS

Series 900

Policy Title: Use of School Facilities/Buses by Law Enforcement Emergency Preparedness Groups During a Disaster

Code No.: 919

Upon request to the superintendent and/or designee, law enforcement agencies and emergency preparedness groups within the district will be allowed to use school buses and school facilities to provide emergency care following a disaster.

 

The superintendent and/or designee may also approve the use of buses to assist in disaster situations outside the district.

 

Whenever practical, certified drivers will drive the buses.

 

Date of Adoption/Review/Revision:

August 23, 1982

August 21, 1990

July 1993

August 1996

June 1999

June 2002

June 2005

June 2008

December 2011

September 2014

October 2015

September 2017

May 2022

 

SCHOOL - COMMUNITY RELATIONS

 

Series 900

 

 

Policy Title: Use of School Facilities for Camps or Clinics by groups or individuals other than school personnel

Code No.: 920

 

All applications for use of school facilities shall be made using the online facility use system. All groups sponsoring a camp or clinic, whether as a private entity or public body or school personnel are covered by 920.

 

Requests for guidance or appeals regarding any aspect of an application for the use of the buildings shall be made to the superintendent/designee.  If the superintendent/designee cannot solve the problem, it shall be taken to the board.

 

Camps and clinics will be insured under the school’s Safety Group Insurance. The premium per participant shall be that set by the district. An outside group sponsoring an approved camp or clinic may submit a Certificate of Insurance in lieu of the fee. The appropriate forms will be completed by the sponsors of the camp or clinic. These materials will be submitted to the athletic office prior to the activity being held.

 

Rental fees are contained in Board Policy 915 R1 along with all procedures and parameters of renting CCSD facilities.

 

Date of Adoption/Review/Revision:

January 2002

June 2002

June 2005

June 2008

October 2008

December 2011

September 2014

October 2015

September 2017

September 2018

May 2022

 

SCHOOL - COMMUNITY RELATIONS

 

Series 900

 

 

Policy Title: Tobacco/Nicotine Free Environment Code No.: 921

 

School district facilities and grounds, including school vehicles, are off limits for tobacco or nicotine use, including the use of look-a-likes where the original would include tobacco or nicotine.

 

This requirement extends to students, employees, and visitors. This policy applies at all times, including school-sponsored and non-school-sponsored events.

 

Persons failing to abide by this request are required to extinguish their smoking material, dispose of the tobacco, nicotine or other product or leave the school district premises immediately. It is the responsibility of the administration to enforce this policy.

 

 

Date of Adoption/Review/Revision:

August 8, 1988

August 21, 1990

July 22, 1991

July 1993

August 1996

August 1997

June 1999

June 2002

June 2005

June 2006

June 2008

December 2011

September 2014

September 2017

February 2020

May 2022

 

SCHOOL - COMMUNITY RELATIONS

 

Series 900

 

 

Policy Title: Public Performances by Students Code No.: 922

 

The board recognizes that worthy and appropriate educational values accrue from student participation in civic and community affairs. As such, the board encourages the participation of students for public performances when such performances contribute to the educational processes and objectives of the school and when it does not unduly interfere with the student program.

 

1. All such performances shall be approved by the immediate administrator involved.

 

2. The extended use of one particular group should be discouraged.

 

3. Extensive travel by a particular group should be discouraged.

 

4. Student groups below the high school level should engage in limited activity only.

 

 

 

 

 

Date of Adoption/Review/Revision:

July 1979

August 21, 1990

July 1993

August 1996

June 1999

June 2002

June 2005

June 2008

December 2011

September 2014

September 2017

May 2022

 

 

SCHOOL - COMMUNITY RELATIONS

 

Series 900

 

 

Policy Title: Money Raising Activities in the Schools Code No.: 923

 

No activity requiring students and teachers to assist in promoting campaigns, (financial, educational, charitable, or otherwise) which demands the time of students, teachers, and administrators, shall be permitted, except as hereinafter provided, unless the same shall be in accordance with the general policies of the board.

 

No agent, person, or persons shall be permitted to solicit any student or teacher for any purpose, or distribute circulars, handbills, cards, or advertisements of any kind, or make announcements of any nature, or take up contributions in any school building or on the premises, for any purpose whatsoever, except by approval from the superintendent/designee, as being in accord with the general policies of the board.

 

Participation by students in charity activities is considered to be a desirable part of their total education. However, as a matter of basic policy, the board will authorize the administration to determine the nature and extent of such activity.

 

 

 

 

 

 

 

Date of Adoption/Review/Revision:

July 1979

August 21, 1990

July 1993

August 1996

June 1999

June 2002

June 2005

June 2008

December 2011

September 2014

September 2017

May 2022

 

SCHOOL - COMMUNITY RELATIONS

 

Series 900

 

Policy Title: Fundraising Within the District

Code No.: 924

 

Fundraising can foster a sense of community and pride in the school district through group efforts to accomplish a common goal. The school board believes fundraising campaigns can further the interests of the district. Care must be taken to help ensure fundraising efforts are done properly and safely to benefit the school community. The school board is responsible for approving all district affiliated and student fundraising. Any person or entity acting on behalf of the district and wishing to conduct a fundraising campaign for the benefit of the district shall begin the process by seeking prior approval from the board or its designee. Any fundraising efforts conducted using the district's resources, name, logos, symbols, or imagery will be conducted in accordance with all policies, regulations and rules for fundraising within the district.

 

District Affiliated Fundraising There are times when the school board may decide to engage in district-affiliated fundraising efforts to benefit the school district. All district affiliated fundraising efforts will fulfill a public purpose and will not benefit only one single individual or family, except in unique circumstances pre-approved by the school board. The use of district owned resources to conduct fundraising efforts will be in accordance with all applicable laws and regulations and other relevant district policies and procedures.

 

Money or items raised by any district affiliated fundraising campaign will be the property of the district only upon acceptance by the board and will be used only in accordance with the terms for which they were given, as agreed to by the board.

 

Student Fundraising Students may raise funds for school-sponsored events with the permission of the school board. The school board delegates to the Superintendent the authority to approve routine student fundraising as deemed appropriate. Collection boxes for school fund raising must have prior approval from the school board or its designee before being placed on school property. All funds generated from district-sponsored student fundraising will be placed in the district’s student activity fund. The Superintendent will develop necessary regulations to ensure the safety and equity of student fundraising efforts.

 

Online Fundraising The use of the district’s name, logos, symbols, or imagery for online fundraising will be subject to the approval of the Superintendent. All online fundraising efforts will fulfill a public purpose, and will not benefit only one single individual or family except in unique circumstances pre-approved by the school board. If approved, the requestor shall be responsible for preparing all materials and information related to the online fundraising campaign and keeping district administration apprised of the status of the campaign.

 

All items and money generated from online fundraising are subject to the same controls and regulations as other district property and shall be deposited or inventoried accordingly. No money raised or items purchased shall be distributed to individual employees.

 

Date of Adoption/Review/Revision:

August 2024

 

SCHOOL - COMMUNITY RELATIONS

 

Series 900

 

Policy Title: Online Fundraising Campaigns - Crowdfunding Code No.: 924.1

 

Online fundraising campaigns, including crowdfunding campaigns, may not be conducted for any department or on behalf of the Carroll Community School District, unless approved by the building principal, after consultation with the superintendent. Under certain circumstances the board may be asked to approve Online Fundraising Campaigns - Crowdfunding.

The Carroll Community School District Board of Education believes online fundraising campaigns, including crowdfunding campaigns, may further the interests of the district. Any person or entity acting on behalf of the district and wishing to conduct an online fundraising campaign for the benefit of the district shall begin the process by seeking prior approval from the board or their designee.  Any fundraising efforts conducted using the district's name, symbols, or imagery will be conducted in accordance with all policies, regulations and rules for fundraising within the district.  Money or items raised by an online fundraising campaign will be the property of the district only upon acceptance by the board, and will be used only in accordance with the terms for which they were given, as agreed to by the board. 

Approval of requests shall depend on factors including, but not limited to: 

• Compatibility with the district’s educational program, mission, vision, core values, and beliefs;
• Congruence with the district and school goals that positively impact student performance; 
• The district’s instructional priorities; 
• The manner in which donations are collected and distributed by the crowdfunding platform;  
• Equity in funding; and
• Other factors deemed relevant or appropriate by the district. 

      If approved, the requestor shall be responsible for preparing all materials and information related to the online fundraising campaign and keeping district administration apprised of the status of the campaign. 

The requestor is responsible for compliance with all state and federal laws and other relevant district policies and procedures. All items and money generated are subject to the same controls and regulations as other district property and shall be deposited or inventoried accordingly. No money raised or items purchased shall be distributed to individual employees. 

 

Date of Adoption/Review/Revision:

November 2016

December 2021

May 2022

May 2022

SCHOOL - COMMUNITY RELATIONS

 

Series 900

 

Policy Title: Fundraising Within the District Regulation

Code No.: 924R1

 

All district affiliated fundraising will be approved by the school board. Once approved, funds collected related to district affiliated fundraising will be placed in the appropriate fund in accordance with applicable laws and board policies. Prior to approval of district affiliated fundraising efforts, the board will consider:

 

• Compatibility with the district’s educational program, mission, vision, core values, and beliefs;
• Congruence with the district and school goals that positively impact student performance;
• The district’s instructional priorities;
• The manner in which donations are collected and distributed;
• Equity in funding; and
• Other factors deemed relevant or appropriate by the district.

 

 

Student Fundraising

Student fundraising can enhance a student’s educational experience, but it must not be at the expense of the safety and education of the district’s students. The following are additional regulations to assist the administration in developing procedures necessary for successful fundraising efforts:

 

• Students will not be asked to solicit door to door.
• Students who do not wish to engage in fundraising efforts will be provided an alternative community service option to apply toward credit of funds raised. The alternative option will not be unduly burdensome or onerous when compared to the fundraising activity.
• All funds generated due to a student fundraising activity will be deposited into the district’s student activity funds, pursuant to applicable laws and board policies.
• Funds raised for a participatory student activity will be equally applied to all students regardless of their participation in fundraising efforts.
• All funds generated from district sponsored student fundraising efforts will be deposited in the student activity fund.
• All funds generated from non-district sponsored student fundraising efforts will be deposited into a private purpose trust fund designated by the board for such purpose.
• No school district employee or other individual affiliated with the district may deposit student fundraising funds into any other account.
• All funds received from student fundraising are the property of the district.

 

Date of Adoption/Review/Revision:

August 2024

SCHOOL - COMMUNITY RELATIONS

 

Series 900

 

Policy Title: Fundraising Within the District Regulation

Code No.: 924R1

 

All district affiliated fundraising will be approved by the school board. Once approved, funds collected related to district affiliated fundraising will be placed in the appropriate fund in accordance with applicable laws and board policies. Prior to approval of district affiliated fundraising efforts, the board will consider:

 

• Compatibility with the district’s educational program, mission, vision, core values, and beliefs;
• Congruence with the district and school goals that positively impact student performance;
• The district’s instructional priorities;
• The manner in which donations are collected and distributed;
• Equity in funding; and
• Other factors deemed relevant or appropriate by the district.

 

 

Student Fundraising

Student fundraising can enhance a student’s educational experience, but it must not be at the expense of the safety and education of the district’s students. The following are additional regulations to assist the administration in developing procedures necessary for successful fundraising efforts:

 

• Students will not be asked to solicit door to door.
• Students who do not wish to engage in fundraising efforts will be provided an alternative community service option to apply toward credit of funds raised. The alternative option will not be unduly burdensome or onerous when compared to the fundraising activity.
• All funds generated due to a student fundraising activity will be deposited into the district’s student activity funds, pursuant to applicable laws and board policies.
• Funds raised for a participatory student activity will be equally applied to all students regardless of their participation in fundraising efforts.
• All funds generated from district sponsored student fundraising efforts will be deposited in the student activity fund.
• All funds generated from non-district sponsored student fundraising efforts will be deposited into a private purpose trust fund designated by the board for such purpose.
• No school district employee or other individual affiliated with the district may deposit student fundraising funds into any other account.
• All funds received from student fundraising are the property of the district.

 

Date of Adoption/Review/Revision:

August 2024

 

 

SCHOOL - COMMUNITY RELATIONS

 

Series 900

 

 

Policy Title: Use of Students as Carriers is Prohibited Code No.: 925

 

The board recognizes that effective communications are frequently a part of worthwhile civic and community projects. As such, the danger of using students as carriers may present a problem in conducting a sound program of education within the schools.

 

The policy of the board, therefore, prohibits the use of students as carriers except in those cases judged by the board or the superintendent and/or designee as directly related to the educational tasks of the school system.

 

 

 

 

 

 

 

 

Date of Adoption/Review/Revision:

July 1979

August 21,1990

July 1993

August 1996

June 1999

June 2002

July 2005

June 2008

December 2011

September 2014

September 2017

May 2022

SCHOOL - COMMUNITY RELATIONS

 

Series 900

 

 

Policy Title: Unmanned Aircrafts - Drones Code No.: 926

 

The following policy applies to the extent not preempted by federal or state regulatory jurisdiction regarding unmanned aircrafts. For purposes of this policy, the term “unmanned aircraft” means an aircraft that is operated without the possibility of direct human intervention from within or on the aircraft.

 

Carroll Community School District believes in maintaining the safety, security, and privacy of students, employees, and visitors. In keeping with this belief, the use or possession of unmanned aircrafts is prohibited on district property or in the space above the property that reasonably can be considered part of the district property.

 

The superintendent may make an exception to this policy in specific cases where the circumstances warrant such exception. In such situations and prior to approval, unmanned aircraft operators shall:

 

• Supply proof of insurance meeting liability limits established by the district;
• Present appropriate registration and authorization issued by the Federal Aviation Administration (FAA);
• Sign an agreement holding the district harmless from any claims of harm to individuals or damage to property; and
• Meet additional requirements as determined appropriate by the district.

 

If the unmanned aircrafts are operated as part of the district curriculum, prior to adoption into the curriculum, district employees shall work with district administration to ensure the appropriate insurance, registration, and authorizations are in place.

 

Unmanned aircrafts shall be operated in accordance with Iowa High School Athletic Association and Iowa Girls High School Athletic Union policy.

Failure to abide by this policy may result in local, state, and federal penalties if applicable.

 

 

 

Date of Adoption/Review/Revision

October 2016

September 2017

May 2022

 

SCHOOL – COMMUNITY RELATIONS

SERIES 900

Policy Title:         Parent and Family Engagement Policy        

Code No. :            927

It is the policy of Carroll Community Schools that parents and family members of participating children shall have the opportunity to be involved jointly in the development of the district plan and in the district's review process for the purpose of school improvement. Recognizing that parental involvement is the key to academic achievement, we seek to involve parents in an effective home-school partnership that will provide the best possible education for our students. The district provides coordination, technical assistance and other supports necessary to aid in the planning and implementation of parent involvement activities. The district encourages parent involvement and supports this partnership through providing information about standards and assessments; providing training and materials for parents to help their children; educating school personnel about involving parents and the value of parent contributions; and developing roles for community organizations and businesses to work with parents and schools.

 

1. This jointly developed and agreed upon written policy is distributed to parents and family members of participating Title I.
2. The district will provide technical assistance and support to schools in planning and implementing effective parent and family engagement activities to improve student academic achievement and school performance through professional development regarding parent and family engagement. The district will partner with community groups as a means to engage families more creatively and successfully.
3. The district will work to find ways to work cooperatively with other Federal, state, and local programs. The Title I program will work with local public preschool programs, Head Start programs, local library programs, and special education programs (IDEA).
4. The district conducts an annual evaluation of the content and effectiveness for the Parent and Family Engagement Policy. The evaluation includes parents in a meaningful manner. In addition to surveys, the district uses focus groups and open discussion groups for this evaluation. Parents and families have a voice. The evaluation tools and methods identify the type and frequency of school-home interactions and the needs of parents and families have to better support and assist their children in learning. The evaluations will target at least three key areas: barriers, ability to assist learning, and successful interactions.
5. The district uses the findings for the annual evaluation to design evidenced-based strategies for more effective parent and family engagement. The evaluation results will help uncover best practices that are working and adapt those ideas to the district and individual school needs.
6. The district involves parents and family members in activities of the school. The district has established a parent advisory committee comprised of a sufficient number and representative group of parents or family members to adequately represent the needs to the population, revised, and reviewed the Parent and Family Engagement Policy.
7. At least one annual meeting will be held to inform parents and family members of the school's participation in the Title I program and to explain the requirements of the program and their right to be involved. The meeting shall be for parents of both public and private school. The Carroll Community School District will hold an annual meeting in the fall.
8. Parent and family meetings, including parent conferences, will be held at different times during the day and Title I funds may be used to pay reasonable and necessary expenses associated with parent and family engagement activities, including transportation, childcare, or home visit expenses to enable parents to participate in school-related meetings and training sessions.
9. The district will involve parents in the planning, review, and improvement of the school’s Title I program through participation in stakeholder groups and in-person meetings where parents give input and feedback.
10. Parents and family members of participating children are given assistance in understanding the Title I program, with timely information about the Title I program. Through annual meetings and parent-teacher conferences, the school will provide parents and family members of participating children with a description and explanation of the curriculum in use at the school, the forms of academic assessment used to measure student progress, and the proficiency levels students are expected to meet. Parents and family members receive an explanation of the student's performance profile, the forms of academic assessment used to measure student progress, and the expected proficiency levels in the annual progress report distributed to all stockholders in the spring of the year, through individual reports given to parents at conference time, and through report cards.
11. If requested by parents, the school will provide opportunities for regular meetings to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children, and respond to any such suggestions as soon as practicably possible.
12. A jointly developed school/parent compact outlines how parents and family members, the entire school staff, and students all share responsibility for improved student achievement. The compact also describes the means by which the school and parents will build and develop a partnership to help children achieve our local high standards.
13. Parents will be notified of this policy in an understandable and uniform format and, to the extent practicable, provided in a language the parents can understand.
14. In order to ensure effective involvement of parents and to support a partnership among the school involved, parents, and the community to improve student academic achievement, each school and local educational agency shall:
    
    1. Provide assistance to parents in understanding challenging State academic standards, State and local academic assessments, the requirements of this part, and how to monitor a child’s progress and work with educators to improve the achievement of their children;
    2. Provide materials and training to help parents to work with their children to improve their children’s achievement, such as literacy training and using technology (including education about the harms of copyright piracy), as appropriate, to foster parental involvement;
    3. Educate teachers, specialized instructional support personnel, principals, and other school leaders, and other staff, with the assistance of parents, in the value and utility of contributions of parents, and in how to reach out to, communicate with, and work with parents as equal partners, implement and coordinate parent programs, and build ties between parents and the school;
    4. Coordinate and integrate parent involvement programs and activities with other Federal, State, and local programs, including public preschool programs, and conduct other activities, such as parent resource centers, that encourage and support parents in more fully participating in the education of their children;
    5. Ensure that information related to school and parent programs, meetings, and other activities is sent to the parents of participating children in a format and, to the extent practicable, in a language the parents can understand; and
    6. Provide such other reasonable support for parental involvement activities under this section as parents may request.
15. The school, to the extent practicable, will provide opportunities for the informed participation of parents and family members (including parents and family members who have limited English proficiency, parents and family members with disabilities, and parents and family members of migratory children) by providing information and school reports required under Section 1111 in a format and language the parties can understand.

 

 

Date or Adoption/Review/Revision

November 2018

May 2022

SCHOOL - COMMUNITY RELATIONS

 

Series 900

 

 

Policy Title: District Operation During Public Emergencies

Code No.: 928

 

The district believes that student learning is the heart of its core mission.  While traditional in-person teaching continues to provide the greatest learning opportunity to all students, there may be rare and unusual circumstances that prevent the school community from convening in traditional in-person settings.  At times of a public emergency declared by federal, state or local officials, the district will seek guidance and recommendations from federal, state and local agencies to assist in determining the safety of convening traditional in-person learning. 

 

During a declared public emergency, the school board delegates to the Superintendent the authority to determine whether to close school buildings to traditional in-person learning if the Superintendent determines in-person learning would hinder the health and safety of the school community. The district will instead utilize remote or hybrid learning opportunities permitted by law.

 

 

 

 

 

Date of Adoption/Review/Revision:

August 2020

May 2022

SCHOOL - COMMUNITY RELATIONS

 

Series 900

 

 

Policy Title: District Operation During Public Emergencies-Regulation

Code No.: 928R1

 

During a public health emergency, the district will seek guidance and recommendations from federal, state and local agencies that monitor and respond to the emergency.  The district will follow any mandatory closures or other mandatory measures imposed by such agencies. 

 

The superintendent, in conjunction with relevant government agencies and/or athletic and activity associations, will determine under what circumstances the district will restrict or cancel in-person learning, student events or activities including sporting events, extracurricular clubs or meetings for students, and the use of district facilities by outside organizations. 

 

The district will promote and follow other recommended measures and guidance from federal, state and local agencies to the extent reasonably practicable under the circumstances.  These measures may include, but are not limited to the following:

 

On-line learning, hybrid models of learning, or modified in-person learning may occur dependent on the circumstances and in accordance with applicable law. 

 

Hand washing and any other recommended hygiene practices will be taught to all students and employees.

 

Non-medical-grade face masks are strongly recommended to be worn by all individuals on school grounds, including students, employees and volunteers.  Masks will be provided to individuals who request them.  Reusable masks should be washed regularly by individuals wearing them. 

 

Employees, volunteers and students are encouraged to monitor their temperatures each morning prior to traveling to any school building or event.  Individuals with a temperature of 100.4 degrees may not enter school buildings or attend school events.

 

Due to the increased cost to the district of providing additional cleaning and disinfecting measures, and in order to preserve cleaning supplies for school use during the time of a public health emergency, the superintendent has discretion to restrict the use of school buildings and facilities for non-school groups in a neutral and non-discriminatory manner. 

 

 

 

Date of Adoption/Review/Revision:

August 2020

November 2020

May 2022