Agenda - 2022.5.23

AGENDA FOR THE MEETING

CARROLL COMMUNITY SCHOOL DISTRICT BOARD OF EDUCATION

Adams Elementary - 1026 N Adams St. Carroll, Iowa 51401

Monday, May 23, 2022 - 5:00 p.m.

Meeting Zoom Link for Public -

https://us05web.zoom.us/j/85715122568?pwd=MVBrZVgxWjdhbXBpS1paRVluSU1lUT09#success

Passcode:

Meeting ID: 857 1512 2568

Passcode: z2nvAG

DISTRICT VISION STATEMENT:

A meaningful diploma for every student

DISTRICT MISSION STATEMENT:

Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

TENTATIVE AGENDA

(Estimated Times)

NOTE: 1) Audit of Bills –- Onica, please contact Nicole to set up a time.

1. OPEN PUBLIC HEARING (5:00 PM)

Carroll High School Driveway Project

2. CLOSE PUBLIC HEARING (5:10 PM)

3. PUBLIC FORUM (5:11 PM)

Recognition - School Board Appreciation Month
Anyone may address the Board during this time. Under Iowa Code, no Board action

is possible, however, until an item is listed on the Agenda and posted 24 hours prior

to the meeting, except for good cause as allowed under Iowa Code

4. ROLL CALL (5:26 P.M)

5. APPROVE AGENDA (5:27 PM)

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

6. PRESENTATIONS (5:28 PM)

High School FFA

State Dance Team

7. CONSENT AGENDA (6:00 PM)

A. Minutes from April 21, 2022 and May 2, 2022

B. Bill List (see enclosed goldenrod)

General Fund, Activity Fund, Additional Accounts Payable, Additional Activity Fund

Debt Service SAVE bond payment

Debt Service PPEL bond payment

C. Resignations (see personnel handout)

D. Items withdrawn from Consent Agenda

E. Agreement with SAI for Mentoring and Induction Program for 2022-2023

F. Consider three-year agreement with Buena Vista University for Student Teachers

G. Agreement with Region XII for FY23

H. Director of Teaching and Learning and Building Principal Reports

Director of Teaching and Learning Report
High School Report
Middle School Report
Elementary Report

I. Second readings of board policies:

J. 1st Reading of Board policies

813 - Purchasing Policy Code
813R1 - Suspension and Debarment of Vendors and Contractors Procedure
813R2 - Using Federal Funds In Procurement Contracts
814 - Purchase Orders
815 - Approval of Payment for Goods and Services
816 - Disposition of Obsolete Equipment
817 - Lease, Sale, or Disposal of Real Property and Personal Property With a Unit Price Over $5,000
819 - Payroll Periods
820 - Payroll Deductions
Policies recommended to be deleted:
813E1 - Fraud Reporting Policy
818 - Unpaid Warrants

K. Field Trip

8. DONATIONS (6:10 PM)

9. PERSONNEL REPORT (6:11 PM)

Approvals for Employment

10 . ADMINISTRATIVE REPORT (6:15 PM)

A. Consider use of buses for Carroll Summer Fun Camp: Between June 14th and July 15th. Need a bus for July 11th and 13th for sure and will need some of the Fridays as well.

B. Consider use of bus for Carroll Area Child Care Center and Preschool

June 7, July 26th and August 2. 9:30 AM to 2:00PM

C. Lease with Carroll Booster Club for Concession Stand

D. Consider approval of Tiger Zone Employee Handbook

E. Consider approval of changes to PreSchool Handbook

F. Approval of 2022-2023 Preschool Calendar

G. Job descriptions:

Custodian - Part-time

Central Printing/Records Administrative Assistant

Media Specialist

TLC Oversight Committee Member

Tiger Zone employee

Drama Coach -Head

H. District Career Guidance Plan

11. BUSINESS OFFICE REPORT (6:30 PM)

Consider Agreement with Frontline for Onboarding Software for New Employees

B. Consider Lease agreement with Merchants Park

C. Consider Approving MOU with RSVP for Retired and Senior Volunteers in the schools (3-year MOU)

D. Fees - Textbook Fee/Electronic Textbook Fee

E. Lunch Prices for 2022-2023

F. Copier Bids

G. Natural Gas Pool Consideration

Application and Agreement to Join

Board Resolution

Exhibits: Premiums and Enrolled Meters

H. Equipment Breakdown Insurance

Consider quote for air conditioning in the Adams Library

J. Budget Reports

12. CLOSED SESSION - SUPERINTENDENT EVALUATION (6:50 PM)

Closed sessions may be conducted under the provisions of Code of Iowa 21.5.1.i.:

To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session. This session will also be closed to comply with the confidentiality of personnel records requirements.

13. RETURN TO OPEN SESSION (7:20 PM)

14. CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (7:22 PM)

Last Day of School - May 24-Two hour early dismissal
June Board meetings - June 6, 2022-work session and June 20, 2022-regular meeting

C. Special Board Meeting - End of Year Bills - June 27- Noon Meeting

15. SUGGESTIONS FOR JUNE 20th BOARD MEETING (7:23 PM)

Approval of Student and Staff Handbooks for 2022-2023

16. ADJOURNMENT (7:24 PM)

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ADDENDUM TO THE MAY 23, 2022, BOARD AGENDA

AGENDA ITEM #3 PUBLIC FORUM

The board will take a brief recess to acknowledge board members for their dedication and service.
No one has notified the district office to address the board as of May 17, 2022.

AGENDA ITEM #7 CONSENT AGENDA

C. Resignations - See Personnel Handout

E. Agreement with SAI for Mentoring and Induction Program for 2022-2023

F. Consider three-year agreement with Buena Vista University for Student Teachers

G. Agreement with Region XII for FY23

H. Director of Teaching and Learning and Building Principal Reports

Director of Teaching and Learning Report
High School Report
Middle School Report
Elementary Report

I. Second readings of board policies

J. 1st Reading of Board policies

K. Field Trip - The Carroll Area FFA chapter would like permission for six students to attend the 2022 Washington Leadership Conference. Registration is being paid by the chapter with $200 contributions from families. The chapter will cover the whole cost and receive reimbursement for those six students' families.

AGENDA ITEM #8 DONATIONS

AGENDA ITEM #9 PERSONNEL REPORT

A. Approvals for Employment (See personnel handout)

AGENDA ITEM #10 ADMINISTRATIVE REPORT

A. Superintendent and Building Principal Reports

Superintendent’s Report
Director of Teaching and Learning Report
High School Report
Middle School Report
Elementary Report

B. Consider use of buses for Carroll Summer Fun Camp: Between June 14th and July 15th. Need a bus for July 11th and 13th for sure and will need some of the Fridays as well.

C. Consider use of bus for Carroll Area Child Care Center and Preschool

June 7, July 26th and August 2. 9:30 AM to 2:00PM

D. Lease with Carroll Booster Club for Concession Stand

E. Consider three-year agreement with Buena Vista University for Student Teachers at

F. Consider approval of Tiger Zone Employee Handbook

G. Consider approval of changes to PreSchool Handbook

H. Job descriptions:

Preschool Instructor - New

Custodian - Part-time

Central Printing Worker/Administrative Assistant

Media Specialist

TLC Oversight Committee Member