Minutes - 2021.09.23

Minutes - 2021.09.23

Minutes

Regular Board of Directors’ Meeting

September 23, 2021

5:00 p.m.  Media Center, Carroll High School

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:00 p.m. in the Media Center at Carroll High School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley and Karen Friedlein.  Staff members present:  Dr. Casey Berlau, Nicole McCarville, Karinne Tharaldson, Patrick Rabbitt, Jerry Raymond, Cayla Morton, Dennis McCartan, Kristi Shanks, Jeff Cullen, Jeff Dvorak, Kaitlyn Kaufman, Tony Hooper, Nicole Cote, and Patty Groves.  Others present:  Nathan Konz, Rebecca McKinsey, Salissou Sani Saidou, Kristen Lundstrom, Ashley Schable, Candace Gross, Jen Sibenaller, Amy Wiederien, Keely Sinnard, Al Sterns, and Katie Kruse.

 

Tour:

Carroll High School Principal Tammie McKenzie and Director of Facilities Jeff Dvorak gave a tour of the high school

 

Approval of Agenda:

It was moved by Onica Ulveling and seconded by Cindy Johnson to approve the Board agenda.  The motion passed on a unanimous roll call vote as follows:

   Ayes: Karen, Duane, Cindy, Jennifer, Onica

 

Consent Agenda:

  1. Minutes of the August 9, 2021 and August 23, 2021 Board meetings:
  2. Bill listings in the following amounts:

      General Fund         $233,949.74

      Student Activity Fund         $43,522.80

      Local Option Sales Tax         $51,439.97

      Nutrition Fund         $32,246.50

      Physical Plant & Equipment Levy         $35,977.86

      Scholarship Trust Fund         $1,000.00

  1. Procurement Report:
  2. Wage reports for 2021-2022:
  3. DMACC Pre-Education Program Observation Contract:
  4. Principals Report:
  5. Items Withdrawn from Consent Agenda

It was moved by Jennifer Munson and seconded by Duane Horsley to approve the consent agenda as presented.  The motion passed on a unanimous roll call vote as follows: Ayes: Duane, Cindy, Jennifer, Onica, Karen

 

Public Forum:

         Candace Gross addressed the Board about representing a group of the public about their concerns regarding an item on the personnel report.  They encouraged the Board to remove the item from the personnel report when considering recommendations for approval.

 

Transportation Report:

Transportation Director Jeff Cullen gave an update on transportation, including increased numbers of students transported and CCSD bus drivers seeing an increase in violations by other drivers in relation to bus safety and traffic laws.

 

What’s Happening in the Classroom:

Tammie McKenzie gave an update to the board regarding some things going on at Carroll High School.  Cayla Morton and some of her vocal students gave a performance to the board, the science department teachers presented on their curriculum and the two high school guidance counselors gave an update on some online and classroom tools they have been working on to improve access and communication regarding resources available. 

 

Consider Request for Out of State Field Trip:

It was moved by Jennifer Munson and seconded by Onica Ulveling to approve the request for an out of state FFA field trip for a national FFA conference.  The motion passed on a unanimous roll call vote as follows: Ayes: Cindy, Jennifer, Onica, Karen, Duane

 

Sharing Agreement for Food Service Director with Ar-We-Va

         Nicole McCarville presented the sharing agreement for the food services director position with Ar-We-Va.  It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the sharing agreement with Ar-We-Va for the Food Service Director.  The motion passed on a unanimous roll call vote as follows: Ayes: Jennifer, Onica, Karen, Duane, Cindy  

 

Personnel Report:

A.         Employment Resignations:

  • Gail Nabity wishes to resign from her Special Ed. teacher associate position at CMS.  Approval of resignation is recommended.
  • Melissa Owen wishes to resign from her special ed. teacher associate position at Fairview effective October 1st.  Approval of resignation is recommended.
  • Paul Dern wishes to resign from his noon bus-driving route.  He wishes to continue as a morning and afternoon contracted driver.  Approval of resignation is recommended.
  • Jessica McKinney wishes to resign from her SE Teacher Associate position at Fairview.  Approval of resignation is recommended.
  • Shelley Helmich wishes to resign from her Freshman Girls' Basketball Coaching position at CHS contingent upon being names the Head Assistant Girls Basketball Coach.  Approval of resignation is recommended.

 

B.         Recommendations:

  • Sara Anderson is recommending Vicki Keller for a Food Service position retroactive to August 19th in the Fairview and High School kitchens.  If approved, Vicki would work 4.5 hours per day and be paid $11.00 per hour.  Approval is recommended. 
  • Jerry Raymond is recommending Jackeline Hernandez for a special education teacher associate position at CMS.  If approved, Jackeline would work 6.25 hours per day and be paid $12.25 per hour.  Approval is recommended.
  • Jerry Raymond is recommending Jennifer Brincks and Kelly Borchers for  TLC Mentor positions at Carroll Middle School. Mentor teachers receive $2,100 per year.  Approval is recommended.
  • Pattrick Rabbitt is recommending Sara Hamilton, Kelly Perrin, and Joelle White for Mentor Teacher positions.  Mentor teachers receive $2,100 per year.  Approval is recommended.
  • Randy Bissen is recommending Bill Baddeley for the MS football position. He has coached JH football for us and if approved, he would be on Step 49 and receive $3,538.  Approval is recommended.
  • Randy Bissen is recommending Bill Baddeley for the Assistant HS boys track position.  He has coached HS track for several year and if approved would be on step 49 and receive $4,914. Approval is recommended.
  • Randy Bissen is recommending Nicole Martin for the 7th grade girls’ volleyball position. Nicole was the 9/JV and assistant varsity volleyball coach for Kuemper for 7 years.  If approved, she would be on Step 8 and receive $2,080. Approval is recommended.
  • Casey Berlau is recommending Shelley Helmich for the Head Assistant Girls Basketball coaching position.  If approved, Shelley would be on Step 33 and receive $4,948.  Approval is recommended.
  • Randy Bissen is recommending Kristi Shanks and Kaitlynn Kaufman for shared Student Senate sponsor positions.  Kristi would be on Step 0 and receive $499 and Kaitlyn would be on Step 1 receiving $508.  Approval is recommended.
  • Patrick Rabbitt is recommending Al Sterns for a special ed. teacher associate position.  Al would ride the bus with a student 2.5 hours per day and be paid $12.25 per hour.  Approval is recommended.
  • Patrick Rabbitt is recommending Ashley Moore for AM crossing guard position at Fairview.  She will receive a $125 stipend.  Approval is recommended.
  • Patrick Rabbitt is recommending Katie Boell for a Special Ed teacher associate (Preschool) position at Fairview.  If approved should receive $12.50 per hour ($12.25 base pay for special ed. plus $0.25 for 7 years of experience). Approval is recommended contingent upon receipt of a clear background check.
  • Jeff Cullen would like to recommend Brian Mentzer for the Noon Route Bus Driver Position vacated by Paul Dern.  If approved, Brian would work approx. 1.6 hours per day on the Noon Route and hourly rate of pay is $19.32 per hour.  Approval is recommended retroactive to September 7th.
  • Sara Anderson is recommending two students for the Work Study program with CCSD Food Service Department.   If approved one student will work 1 hour daily at CHS and the other student will work 1.75 hours at Fairview.  Approval is recommended.

 

C.            Contract Modifications:

  • Jerry Raymond is recommending that Sam Pingleton, Amanda Kendall, and Cathy Smith's hours be increased to 7 hours per day retroactive to August 25th.   Approval of modification is recommended.
  • Jerry Raymond is recommending that Kim Cleveland be issued a new letter of assignment to reflect her duties as a severe profound teacher associate retroactive to August 25th.  This is an increase of $1.07/hour.  Approval of modification is recommended.
  • Steph Conger was approved for a contracted bus driving position in June.  She should have been approved to receive the signing bonus of $1,000 plus the $500 stipend drivers receive when they have completed 17 hours of required bus driver training.  Approval of modifications is recommended.
  • Ashley Weber is transferring to a Severe Profound Teacher Associate position at Carroll High School effective September 16th which results in a $1.07/hour wage increase to $13.82/hour.  Approval of modification is recommended.
  • Nicole McCarville is recommending modifying Jen Dentlinger's letter of assignment from Administrative Assistant to the Transportation Director to Transportation and Student Information Specialist retroactive to 9/1/21 with a pay rate of $17.50/hour.  Approval of modification is recommended.
  • Nicole McCarville is recommending modifying Sara Anderson's Food Services Director letter of assignment from 240 days to 260 days with 20 paid vacation days and an increase in salary from $63,050 to $70,000 to include the sharing agreement duties with Ar-We-Va.  Approval of modification is recommended.

It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the resignations, hiring recommendations and contract modifications.  The motion passed on a unanimous roll call vote as follows: Ayes: Onica, Karen, Duane, Cindy, Jennifer.

 

Donations:

         Nicole McCarville reviewed the following donation with the Board:

•Western Iowa Networks donated 3 hotspots to be used at the Carroll Athletic Stadium in the ticket booths and press box.

It was moved by Onica Ulveling and seconded by Cindy Johnson to approve the donation.  The motion passed on a unanimous roll call vote as follows: Ayes: Karen, Duane, Cindy, Jennifer, Onica

 

Administration Report:

  1. Superintendents’ Report:

Dr. Casey Berlau gave a short report on our COVID status and that most cases at the time of the meeting are at the middle school.  He has also been working on a request for proposal on a district-wide facilities study. 

 

  1. Consider agreement with TeamWorks International:

It was moved by Jennifer Munson and seconded by Onica Ulveling to approve the agreement with TeamWorks International for a strategic plan with the board and administrators.  The motion passed on a unanimous roll call vote as follows: Ayes: Duane, Cindy, Jennifer, Onica, Karen

 

  1. Discussion on Ar-We-Va sharing agreement for students:

The board, High School Principal Tammie McKenzie, Director of Teaching and Learning Karinne Tharaldson, and Dr. Casey Berlau discussed various items at the high school, including curriculum, scheduling, classroom numbers, etc.  The board requested some various reporting from the district for future meetings.  There was no action necessary or requested on the sharing agreement.

 

Closed Session – Litigation:

It was moved by Jennifer Munson and seconded by Onica Ulveling to go into closed session under Code of Iowa 21.5 1 (c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation.  The motion passed on a unanimous roll call vote as follows: Ayes: Cindy, Jennifer, Onica, Karen, Duane.  Board President Karen Friedlein declared the meeting closed at 7:27 p.m.

 

It was moved by Jennifer Munson and seconded by Onica Ulveling to return to open session.  The motion passed on a unanimous roll call vote as follows: Ayes: Jennifer, Onica, Karen, Duane, Cindy.  Board President Karen Friedlein declared the meeting open at 7:38 p.m.

 

It was moved by Duane Horsley and seconded by Jennifer Munson to approve the settlement agreement discussed in the closed session.  The motion passed on a unanimous roll call vote as follows: Ayes: Onica, Karen, Duane, Cindy, Jennifer

 

Administration Report:

  1. Consider revision to job description :

Dr. Casey Berlau presented a job description for the Transportation and Student Information Specialist that combined the Administrative Assistant to the Transportation Director and the Student Information Specialist jobs into one.  It was moved by Duane Horsley and seconded by Cindy Johnson to approve the job description and the motion passed on a unanimous roll call vote as follows: Ayes: Karen, Duane, Cindy, Jennifer, Onica

 

  1. First Reading of Policies:

The board held the First Reading of the following policies:

700 - Statement of Guiding Principles

701 - School Food Services

702 - Scope of Program

703 - Financial Support

704 - Eligibility for Free Meals or Meals at a Reduced Cost

704.1 - Eligibility for Meals at a Reduced Cost Regulation

704.2 - Meal Charges

705 - Student Transportation Program

705.1 - School Bus Safety Instruction

706 - Transportation of Out-of-District Students

707 - Transportation in Inclement Weather

708 - Bus Service Eligibility

 

  1. Policies Recommended to waive the 2nd reading:

The board reviewed the following policies and recommended waiving of the 2nd reading:

421 - Employee Expression (New Policy)

473 - Personal Leave (Non-Bargaining Personnel)

521 - Student Expression and Student Publications

578 - Student Wellness Plan

578.1 -Student Wellness Plan Regulation

615 - Physical Education

622 - Private Instruction

647 - School Ceremonies and Observation (New Policy)

803 - Transfer of Funds

816 - Disposition of Obsolete Equipment

It was moved by Jennifer Munson and seconded by Duane Horsley to approve the first reading of policies under E with minor wording changes to policy 707 and waive the 2nd reading of policies under F.  The motion passed on a unanimous roll call vote as follows: Duane, Cindy, Jennifer, Onica, Karen

 

  1. Board Policy Revisions - 2nd Reading

203 - Responsibilities of Board Members

215 - President

216 - Vice President

240 - Public Participation in Board Meetings

240R1 - Public Complaints

307 - Superintendent Evaluation

307R1 - Superintendent Evaluation Regulation

312 - Administrator Evaluation

518 - Open Enrollment Transfer Procedures as a Receiving District

519 - Open Enrollment Transfer Procedures as a Sending District

It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the 2nd reading of policies under G.  The motion passed on a unanimous roll call vote as follows: Ayes: Cindy, Jennifer, Onica, Karen, Duane

 

Business Office Report:

A. FY 2021 Annual Settlements:

Nicole McCarville presented the FY 2021 Annual Settlement Report.  It was moved by Jennifer Munson and seconded by Onica Ulveling to receive and file the Annual Settlements Report.  The motion passed on a unanimous roll call vote as follows: Jennifer, Onica, Karen, Duane, Cindy

 

  1. Certified Annual Report:

Nicole McCarville provided the FY2021 Certified Annual Report and reviewed summary comparison information with the board.  It was moved by Cindy Johnson and seconded by Onica Ulveling to receive and file the 2020-21 Certified Annual Report.  The motion passed on a unanimous roll call vote as follows: Ayes: Onica, Karen, Duane, Cindy, Jennifer

 

  1. Special Education Supplement for 2020-21:

Nicole McCarville reviewed the 2020-21 Special Education Supplement with the Board.  The preliminary balance in the special education program on June 30, 2021 was -$524,971 compared with a balance of -$707,099 for the previous year.  It was moved by Cindy Johnson and seconded by Onica Ulveling to request modified allowable growth and supplemental aid for the special education deficit of -$524,971.  The motion passed on a unanimous roll call vote as follows: Ayes: Karen, Duane, Cindy, Jennifer, Onica

 

  1. FY 21 Annual Transportation Report:

Nicole McCarville presented the FY 21 Annual Transportation Report.

 

  1. Bid for Employee Assistance Program:

Nicole McCarville presented a proposal from Employee & Family Resources (EFR) for an Employee Assistance Program for a district employee benefit program.  It was moved by Jennifer Munson and seconded by Onica Ulveling to approve the EAP benefit with EFR at a cost of $21.60/employee and the motion passed on a unanimous roll call vote as follows: Ayes: Duane, Cindy, Jennifer, Onica, Karen

 

  1. Permission to Seek Bids for Snow Removal Services

Nicole McCarville asked the board for permission to seek bids for snow removal services on district property.  It was moved by Jennifer Munson and seconded by Duane Horsley to allow the district to seek bids for snow removal and the motion passed on a unanimous roll call vote as follows: Ayes: Cindy, Jennifer, Onica, Karen, Duane

 

Adjournment:

It was moved by Jennifer Munson and seconded by Cindy Johnson to adjourn the meeting at 8:25 p.m.  Unanimous approval.

mkohorst@carro… Mon, 09/06/2021 - 08:19