Minutes - 2021.07.19

Minutes

Regular Board of Directors’ Meeting

July 19, 2021

5:30 p.m.  Board Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Room at Adams Elementary School.  Board members present Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff members present:  Dr. Casey Berlau, Nicole McCarville, and Karinne Tharaldson.  Others present: a representative from Carroll Broadcasting and a representative from the Daily Times Herald.

 

Approval of Agenda:

It was moved by Duane Horsley to approve the Board agenda.   Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Duane, Cindy, Jennifer, Onica  Nays: None

 

Presentation: A representative from Team Works International joined the meeting via Zoom to present to the Board a proposal for helping the District and Board with a three year strategic plan.  Team Works is going to send an updated proposal for the Board to consider at a future meeting.

 

Consent Agenda:

1. Minutes of the June 22^nd and June 28^th Board meetings
2. Bill listings in the following amounts:

      General Fund         $464,733.50

      Student Activity Fund         $2,470.10

      Management Fund         $169,668.10

      Physical Plant & Equipment Levy         $35,191.21

      Local Option Sales Tax         $167,995.00

      Nutrition Fund         $50,097.35

3. Resignations:
4. Memorandum of Understanding for Retired and Volunteer Program:
5. Agreement with DMACC for 4+ Transitional Services:

 

It was moved by Jennifer Munson to approve the consent agenda.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Cindy, Jennifer, Onica, Karen  Nays: None

 

Public Forum:

There were no public comments.

 

Donations:

There were no donations to present.

 

Personnel Report:

1. Approvals for Employment:

The following recommendations for employment were presented:

•            Patrick Rabbitt is recommending Elise Soyer for a 1^st grade teaching position at Fairview.  If approved, Elise would be on Step 10 of BA lane of the salary schedule and would receive $46,356 (base of $39,825 plus $712 TSS indexed and $5,819 TSS fixed).  Elise will also receive a $2,000 signing bonus to be paid over two years.  Elise has 9 years of experience and has most recently taught first grade at Kuemper.  Approval is recommended contingent upon receipt of a clear background check.

• Patrick Rabbit is recommending Shelby Johnson for a 2^nd grade teaching position at Fairview.  If approved, Shelby would be on Step 7 of the BA lane of the salary schedule and would receive $44,344 (base of $37,848 plus $677 TSS indexed and $5,819 TSS fixed) plus a $2,000 sign on bonus to be paid over two years.  Shelby has 3 years of experience.  Shelby has been teaching at Southwest Valley Schools in Farnhamville.  Approval is recommended contingent upon receipt of a clear background check.
• Patrick Rabbit is recommending Liz Heinrichs for a 4^th grade teaching position at Adams.  If approved, Liz would be on Step 0 of the BA lane of the salary schedule and would receive $39,649 (base of $33,236 plus $594 TSS Indexed and $5,819 TSS fixed).  Liz is a graduate of University of Northern Iowa.  Approval is recommended.
• Patrick Rabbit is recommending Kelsey Dentlinger for a Special Ed TA position at Fairview.  If approved, Kelsey would work 6.75 hours per day and be paid $12.25 per hour (the base pay for special ed TA).  Approval is recommended.
• Patrick Rabbitt is recommending Jessica McKinney for a Special Ed TA position at Fairview.  If approved, Jessica would work 6.75 hours per day and be paid $12.50 per hour (the base pay for special ed TA at $12.25 plus $0.25 for six years of experience).  Approval is recommended contingent upon a clear background check.
• Jerry Raymond is recommending Krystal Childress for a regular education teacher associate at Carroll Middle School for the 2021-2022 school year.  If approved, Krystal would be paid $12.54 per hour (base regular ed TA pay of $11.99 plus $0.30 per hour for holding an Associate’s degree, plus $0.25 per hour for 10 years of experience).  If approved, she would work 7 hours per day.  Approval is recommended.
• Patrick Rabbit and Jerry Raymond are recommending Betty Tigges for a Severe Profound TA position at CMS.  If approved, Betty would work 7 hours per day and be paid $13.62 per hour (the base pay for Severe Profound TA of $13.32 plus $0.30 per hour for a 2-year degree).  Approval is recommended contingent upon receipt of a clear background check.
• Patrick Rabbitt is recommending Stacy DeYoung for a Special Ed Teacher Associate (Preschool) position at Fairview.  If approved, Stacy would work 6.75 hours per day and be paid $12.55 per hour (base for Special Ed TA of $12.25 plus $0.30 for a two year degree).  Approval is recommended contingent upon receipt of a clear background check.
• Jeff Cullen is recommending Stephanie Conger for a contracted Bus Driving position for an AM & PM route, upon completion of her CDL.  If approved, Stephanie would work approximately 3 hours per day at $19.22 per hour.  Approval is recommended.
• Randy Bissen would like to recommend Kelli Schulz for a freshmen volleyball coaching position.  Kelli has 12 years of experience as a volleyball coach and if approved would be on Step 20 of the salary schedule and would receive $4,177.  Approval is recommended.
• Randy Bissen is recommending Brian Grooms for the assistant varsity football position.  Coach Grooms has been our freshman football coach for the past two years.  He has worked hard in his current role and has gone above and beyond for the football program to show that he is ready for the varsity level.  He has great rapport with the current coaching staff and is a positive leader with the high school athletes.  If approved, he would be on Step 17 of the salary schedule and would receive $3,999.  Approval is recommended.

Contract Modification:

• Sara Anderson is recommending that Lori Tigges’ letter of assignment be modified from 185 days to 220 days.  Approval of contract modification is recommended.

 

It was moved by Duane Horsley to approve the recommendations for employment.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Onica, Karen, Duane  Nays: None

 

Administration Report:

1. District Hiring Manual:

Dr. Casey Berlau presented the district hiring manual for review.  Some questions and changes were brought up by board members.  Dr. Berlau will revise the manual for the items discussed and present at a future meeting for approval.

 

2. 2021-2022 Coaches Handbook:

The coaching manual needs further revision and will be brought for approval at a future meeting.

 

3. Approve Carroll Education Support Association (CESA) Handbook:

Dr. Casey Berlau presented the CESA handbook for review and approval.  It was noted that the only major change was that unused personal days at the end of the year will be paid out.  It was moved by Jennifer Munson to approve the CESA Employee Handbook.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Onica, Karen, Duane, Cindy  Nays: None

 

4. Board Policy Review:

The following board policies were presented for review with no changes:

                        483 - Licensed Employee Defined

                        489 - Employee Conduct and Appearance

                        493 - Licensed Employee Publication or Creation of materials

                        494 - Licensed Employee Tutoring

                        496 - Summer School Licensed Employees

                        497 - Student Teachers

                        499 - Suicide Prevention and ACES Training Requirements

 

E.         Board Policy Revisions:

The Board held a first reading on the following Board Policies:

            430 - Holidays (Non Bargaining Personnel)

482 - Licensed Employee Qualifications, Recruitment, and Selection

            490 - Resignation - Licensed Personnel

            491 - Licensed Employee Suspension

            498 - Staff Technology Use and Social Media Networking

 

F.         Approve the removal of board policies:

The Board reviewed the following policies for removal from the board policies:

475 - Relations to Pupils and Public

            477 - Substitutes

            484 - Assignment - Licensed Employee

            492 - Licensed Personnel Professional Development

 

It was moved by Cindy Johnson to approve the review of and waive 2^nd reading of policies 483, 489, 493, 494, 496, 497, 499, approve the first reading of policies 430, 482, 490, 491, 498, and approve removal of policies 475, 477, 484, 492.  The motion was seconded by Duane Horsley and passed on a roll call vote as follows:

Ayes: Onica, Karen, Duane, Cindy, Jennifer  Nays: None

 

G.         Affirmative Action Coordinators:

Dr. Casey Berlau recommended Crystal Boes as the Affirmative Action Coordinator with Nicole McCarville serving as the Alternate. 

 

It was moved by Jennifer Munson to approve the Affirmative Action Coordinator and Alternate as presented.  The motion was seconded by Onica Ulveling.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Duane, Cindy, Jennifer, Onica  Nays: None

 

 

Administrative Assignments:

  Dr. Casey Berlau presented the following appointments for the 2021-2022 school year.

•            Education Equity Officer & Title IX Coordinator – Crystal Boes

• Section 504 Coordinator – Crystal Boes

•            Abuse of Students by Employees Level I Investigators – Hunter Harmening and Karinne Tharaldson; Level II Investigator – Carroll Police Department

•            Americans with Disabilities Act Compliance Officer – Crystal Boes and Jeff Dvorak

•            Homeless Liaison – Jill Greiman

•            Deputy Principals*

Fairview – Crystal Boes and Karinne Tharaldson

Adams Elementary – Crystal Boes and Karinne Tharaldson

Carroll Middle School – Jill Greiman

Carroll High School – Larry Lesle and Randy Bissen

Deputy Superintendent* – Nicole McCarville and Karinne Tharaldson

Deputy Activities Director* - Larry Lesle and Tammie McKenzie

*            Deputy is defined as the administrator-in-charge during the absence of the regular administrator.

 

It was moved by Jennifer Munson to approve the administrative appointments as presented for the 2021-2022 school year with the addition of Karinne Tharaldson as a Level I Investigator of abuse and replacement of Karinne Tharaldson as Deputy Principal at Fairview and Adams in place of Dr. Berlau.   Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Cindy, Jennifer, Onica, Karen  Nays: None

 

J.         IASB Legislative Priorities:

Dr. Berlau presented his recommendations for the 2021-2022 IASB Legislative Priorities and after some the discussion, the Board agreed on which priorities to submit to IASB as the district’s priorities.

 

Business Office Report:

1. Appointment of Secretary/Treasurer (Code 279.3):

It was moved by Jennifer Munson to appoint Nicole McCarville as the Board Secretary/Treasurer.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Onica, Karen, Duane  Nays: None

 

      Karen Friedlein administered the oath of office to Nicole McCarville.

 

B.         Issue of Warrants Resolution:

Nicole McCarville presented the Issue of Warrants Resolution for fiscal year 2021-22 for approval.  Duane Horsley moved to approve and read the following:

 

“The Board of Directors of the Carroll Community School District hereby authorizes the Board Secretary to issue warrants when the Board is not in session for the payment of utilities, freight, drayage, express, postage, salaries, state and federal taxes, FICA, IPERS, CEA and CESA dues, employee annuities, United Way contributions, health insurance premiums, Carroll Recreation Center dues, advance transportation expenses, registration fees and related costs, court-ordered garnishments, and previously approved contracted expenses.”

 

Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Onica, Karen, Duane, Cindy  Nays: None

 

C.         Bank Depositories:

Nicole McCarville presented a resolution naming bank depositories for 2021-2022:

“Be it resolved that the Board of Directors of the Carroll Community School District in Carroll County, Iowa approves the following list of financial institutions to be depositories of District funds in conformance with all applicable provisions of the Iowa Code.  The Board Secretary is hereby authorized to deposit District funds in amounts not to exceed the maximum approved for each respective financial institution as set out below:

 

BANKS

 

Depository Name      Home Office      Balance

 

United Bank of Iowa      Ida Grove, IA      $7,000,000

AvailaBank      Carroll, IA      $3,000,000

Iowa Savings Bank      Carroll, IA      $3,500,000

Commercial Savings Bank      Carroll, IA      $3,000,000

Bank of the West      San Francisco, CA      $1,000,000

Templeton Savings Bank      Templeton, IA      $1,000,000

Westside State Bank      Westside, IA      $1,000,000

Breda Savings Bank      Breda, IA      $1,000,000

 

INVESTMENTS (not required)

 

Iowa Schools      Des Moines, IA      $7,500,000

Joint Investment Trust

 

 

 

 

          CERTIFICATION

 

I hereby certify that the foregoing is a true and correct copy of a resolution of the Carroll Community School District's Board of Directors adopted at a meeting of said public body, duly called and held on the 19^th day of July 2021, a quorum being present, as said resolution remains of record in the minutes of said meeting, and is now in full force and effect.”

 

It was moved by Duane Horsley to approve the Bank Depository Resolution for 2021-2022.   Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Karen, Duane, Cindy, Jennifer  Nays: None

 

D.         Tires Bids:

Dr. Berlau reported that two tire bids were received by the district for 24 tires for the 2021-2022 school year.   Bauer Built Tire Company bid $3,676 and Performance Tire bid $4,632.16. 

 

It was moved by Cindy Johnson to award the tire bid to Bauer Built Tire Company for $3,676.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Duane, Cindy, Jennifer, Onica  Nays: None

 

5. Preschool Agreement with Kuemper:

Dr. Casey Berlau presented a proposed preschool agreement with the Kuemper Catholic Schools.  The only change in this agreement over last year is to update the figures on the last page.

 

It was moved by Onica Ulveling to approve the proposed preschool agreement between the Carroll Community School District and Kuemper Catholic Schools for the 2021-2022 school year.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes:  Duane, Cindy, Jennifer, Onica, Karen Nays: None

 

6. Ag Program Agreement with Kuemper:

Dr. Casey Berlau presented a sharing agreement between Carroll Community School District and Kuemper Catholic School System for the sharing of services, operating expenses and equipment for Kuemper students to participate in the Carroll district’s agriculture classes and FFA chapter.  The agreement lays out the responsibilities of each party for the 2021-2022.

 

It was moved by Jennifer Munson to approve the agreement for agriculture classes and FFA between CCSD and Kuemper.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Onica, Karen, Duane  Nays: None

 

7. Approve Lease with Carroll Booster Club:

Dr. Casey Berlau presented the lease agreement for the Carroll Booster Club to lease the concession stands on Carroll Community School District property for the 2021-2022 year for a rental fee of $100.00

 

It was moved by Onica Ulveling to approve the lease agreement between the Carroll Community School District and Carroll Booster Club for the 2021-2022 year.  The motion was seconded by Cindy Johnson and passed on a roll call vote as follows:

Ayes: Jennifer, Onica, Karen, Duane, Cindy  Nays: None

 

8. Capital Outlay:

Radon Mitigation bid for Adams Elementary – Dr. Casey Berlau presented the one bid that was received for the radon mitigation work needed at Adams Elementary from Selgrade Construction at a cost of $8,950.

 

It was moved by Jennifer Munson to accept the radon mitigation bid from Selgrade Construction at a cost of $8,950.  Duane Horsley seconded the motion.  The motion passed on a roll call vote as follows:

Ayes: Onica, Karen, Duane, Cindy, Jennifer  Nays: None

 

HVAC Upgrades at Carroll High School – Dr. Casey Berlau presented a bid from Carroll Control Systems for HVAC updates and repairs based on a System Works evaluation.  The cost of the Carroll Control Systems bid was $21,050.00.  The District attempted to get a 2^nd bid but did not receive others. 

 

It was moved by Cindy Johnson to approve the bid from Carroll Control Systems for HVAC work at Carroll High School at the cost of $21, 050.  The motion was seconded by Onica Ulveling and passed on a roll call vote as follows:

Ayes: Karen, Duane, Cindy, Jennifer, Onica  Nays: None

 

1. Milk Bids

Nicole McCarville presented the bids for milk products for the 2021-2022 school year.  The district received bids from Anderson Erickson and Kemps.  The Anderson Erickson bid was lower on all products and gave a bid for each of the products requested.  Kemps bid did not have prices for some products, as they do not offer those.

 

It was moved by Jennifer Munson to accept the Anderson Erickson bid for milk products for the 2021-2022 school year.  Onica Ulveling seconded the motion and the motion approved on a roll call vote as follows:

Ayes: Duane, Cindy, Jennifer, Onica, Karen  Nays: None

 

10. Bread Bids

Nicole McCarville presented the bids for bread.  Only one bid for bread products for the 2021-2022 school year was received, which is common with what other area districts are experiencing.  The bid received was from Bimbo Bakery and a bid was provided on all products requested with the exception of junior hamburger buns, which they have discontinued. 

 

It was moved by Jennifer Munson and seconded by Cindy Johnson to accept the bread product bid from Bimbo Bakery for the 2021-2022 school year.  The motion passed on a roll call vote as follows:

Ayes: Cindy, Jennifer, Onica, Karen, Duane  Nays: None

 

11. Budget updates

Nicole McCarville presented various budget reports for the district as of June 2021, with not all fiscal year numbers being final as additional revenue and journal entries are received/posted.  Each fund’s total expenditures were under budget in comparison with the line item budget and the total expenditures by category were under the published budget.

 

Correspondence/Announcements/Information:

1. New Teachers Report August 16^th, 17^th, 18th
2. All Staff Report – August 19
3. August Board Meeting – August 9^th
4. School Board Election Nomination Filing Period – Aug. 23^rd – Sept. 16^th with elections on November 2nd  
5. August 25^th – First Day of School with Students

 

           Suggestions for August 9^th, 2021 Board Meeting

1. ESSER III Plan for Approval
2. Review 700 Series of Board Policy Manual
3. Facility Master Plan discussion/request for proposals

 

Adjournment:

It was moved by Cindy Johnson to adjourn the meeting at 7:06 p.m.  Onica Ulveling seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Nicole McCarville, Board Secretary

 

 

 

Approved: _____________________