Minutes

Regular Board of Directors’ Meeting

July 19, 2021

5:30 p.m.  Board Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Room at Adams Elementary School.  Board members present Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff members present:  Dr. Casey Berlau, Nicole McCarville, and Karinne Tharaldson.  Others present: a representative from Carroll Broadcasting and a representative from the Daily Times Herald.

 

Approval of Agenda:

It was moved by Duane Horsley to approve the Board agenda.   Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Duane, Cindy, Jennifer, Onica  Nays: None

 

Presentation: A representative from Team Works International joined the meeting via Zoom to present to the Board a proposal for helping the District and Board with a three year strategic plan.  Team Works is going to send an updated proposal for the Board to consider at a future meeting.

 

Consent Agenda:

1. Minutes of the June 22^nd and June 28^th Board meetings
2. Bill listings in the following amounts:

      General Fund         $464,733.50

      Student Activity Fund         $2,470.10

      Management Fund         $169,668.10

      Physical Plant & Equipment Levy         $35,191.21

      Local Option Sales Tax         $167,995.00

      Nutrition Fund         $50,097.35

3. Resignations:
4. Memorandum of Understanding for Retired and Volunteer Program:
5. Agreement with DMACC for 4+ Transitional Services:

 

It was moved by Jennifer Munson to approve the consent agenda.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Cindy, Jennifer, Onica, Karen  Nays: None

 

Public Forum:

There were no public comments.

 

Donations:

There were no donations to present.

 

Personnel Report:

1. Approvals for Employment:

The following recommendations for employment were presented:

•            Patrick Rabbitt is recommending Elise Soyer for a 1^st grade teaching position at Fairview.  If approved, Elise would be on Step 10 of BA lane of the salary schedule and would receive $46,356 (base of $39,825 plus $712 TSS indexed and $5,819 TSS fixed).  Elise will also receive a $2,000 signing bonus to be paid over two years.  Elise has 9 years of experience and has most recently taught first grade at Kuemper.  Approval is recommended contingent upon receipt of a clear background check.

• Patrick Rabbit is recommending Shelby Johnson for a 2^nd grade teaching position at Fairview.  If approved, Shelby would be on Step 7 of the BA lane of the salary schedule and would receive $44,344 (base of $37,848 plus $677 TSS indexed and $5,819 TSS fixed) plus a $2,000 sign on bonus to be paid over two years.  Shelby has 3 years of experience.  Shelby has been teaching at Southwest Valley Schools in Farnhamville.  Approval is recommended contingent upon receipt of a clear background check.
• Patrick Rabbit is recommending Liz Heinrichs for a 4^th grade teaching position at Adams.  If approved, Liz would be on Step 0 of the BA lane of the salary schedule and would receive $39,649 (base of $33,236 plus $594 TSS Indexed and $5,819 TSS fixed).  Liz is a graduate of University of Northern Iowa.  Approval is recommended.
• Patrick Rabbit is recommending Kelsey Dentlinger for a Special Ed TA position at Fairview.  If approved, Kelsey would work 6.75 hours per day and be paid $12.25 per hour (the base pay for special ed TA).  Approval is recommended.
• Patrick Rabbitt is recommending Jessica McKinney for a Special Ed TA position at Fairview.  If approved, Jessica would work 6.75 hours per day and be paid $12.50 per hour (the base pay for special ed TA at $12.25 plus $0.25 for six years of experience).  Approval is recommended contingent upon a clear background check.
• Jerry Raymond is recommending Krystal Childress for a regular education teacher associate at Carroll Middle School for the 2021-2022 school year.  If approved, Krystal would be paid $12.54 per hour (base regular ed TA pay of $11.99 plus $0.30 per hour for holding an Associate’s degree, plus $0.25 per hour for 10 years of experience).  If approved, she would work 7 hours per day.  Approval is recommended.
• Patrick Rabbit and Jerry Raymond are recommending Betty Tigges for a Severe Profound TA position at CMS.  If approved, Betty would work 7 hours per day and be paid $13.62 per hour (the base pay for Severe Profound TA of $13.32 plus $0.30 per hour for a 2-year degree).  Approval is recommended contingent upon receipt of a clear background check.
• Patrick Rabbitt is recommending Stacy DeYoung for a Special Ed Teacher Associate (Preschool) position at Fairview.  If approved, Stacy would work 6.75 hours per day and be paid $12.55 per hour (base for Special Ed TA of $12.25 plus $0.30 for a two year degree).  Approval is recommended contingent upon receipt of a clear background check.
• Jeff Cullen is recommending Stephanie Conger for a contracted Bus Driving position for an AM & PM route, upon completion of her CDL.  If approved, Stephanie would work approximately 3 hours per day at $19.22 per hour.  Approval is recommended.
• Randy Bissen would like to recommend Kelli Schulz for a freshmen volleyball coaching position.  Kelli has 12 years of experience as a volleyball coach and if approved would be on Step 20 of the salary schedule and would receive $4,177.  Approval is recommended.
• Randy Bissen is recommending Brian Grooms for the assistant varsity football position.  Coach Grooms has been our freshman football coach for the past two years.  He has worked hard in his current role and has gone above and beyond for the football program to show that he is ready for the varsity level.  He has great rapport with the current coaching staff and is a positive leader with the high school athletes.  If approved, he would be on Step 17 of the salary schedule and would receive $3,999.  Approval is recommended.

Contract Modification:

• Sara Anderson is recommending that Lori Tigges’ letter of assignment be modified from 185 days to 220 days.  Approval of contract modification is recommended.

 

It was moved by Duane Horsley to approve the recommendations for employment.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Onica, Karen, Duane  Nays: None

 

Administration Report:

1. District Hiring Manual:

Dr. Casey Berlau presented the district hiring manual for review.  Some questions and changes were brought up by board members.  Dr. Berlau will revise the manual for the items discussed and present at a future meeting for approval.

 

2. 2021-2022 Coaches Handbook:

The coaching manual needs further revision and will be brought for approval at a future meeting.

 

3. Approve Carroll Education Support Association (CESA) Handbook:

Dr. Casey Berlau presented the CESA handbook for review and approval.  It was noted that the only major change was that unused personal days at the end of the year will be paid out.  It was moved by Jennifer Munson to approve the CESA Employee Handbook.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Onica, Karen, Duane, Cindy  Nays: None

 

4. Board Policy Review:

The following board policies were presented for review with no changes:

                        483 - Licensed Employee Defined

                        489 - Employee Conduct and Appearance

                        493 - Licensed Employee Publication or Creation of materials

                        494 - Licensed Employee Tutoring

                        496 - Summer School Licensed Employees

                        497 - Student Teachers

                        499 - Suicide Prevention and ACES Training Requirements

 

E.         Board Policy Revisions:

The Board held a first reading on the following Board Policies:

            430 - Holidays (Non Bargaining Personnel)

482 - Licensed Employee Qualifications, Recruitment, and Selection

            490 - Resignation - Licensed Personnel

            491 - Licensed Employee Suspension

            498 - Staff Technology Use and Social Media Networking

 

F.         Approve the removal of board policies:

The Board reviewed the following policies for removal from the board policies:

475 - Relations to Pupils and Public

            477 - Substitutes

            484 - Assignment - Licensed Employee

            492 - Licensed Personnel Professional Development

 

It was moved by Cindy Johnson to approve the review of and waive 2^nd reading of policies 483, 489, 493, 494, 496, 497, 499, approve the first reading of policies 430, 482, 490, 491, 498, and approve removal of policies 475, 477, 484, 492.  The motion was seconded by Duane Horsley and passed on a roll call vote as follows:

Ayes: Onica, Karen, Duane, Cindy, Jennifer  Nays: None

 

G.         Affirmative Action Coordinators:

Dr. Casey Berlau recommended Crystal Boes as the Affirmative Action Coordinator with Nicole McCarville serving as the Alternate. 

 

It was moved by Jennifer Munson to approve the Affirmative Action Coordinator and Alternate as presented.  The motion was seconded by Onica Ulveling.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Duane, Cindy, Jennifer, Onica  Nays: None

 

 

Administrative Assignments:

  Dr. Casey Berlau presented the following appointments for the 2021-2022 school year.

•            Education Equity Officer & Title IX Coordinator – Crystal Boes

• Section 504 Coordinator – Crystal Boes

•            Abuse of Students by Employees Level I Investigators – Hunter Harmening and Karinne Tharaldson; Level II Investigator – Carroll Police Department

•            Americans with Disabilities Act Compliance Officer – Crystal Boes and Jeff Dvorak

•            Homeless Liaison – Jill Greiman

•            Deputy Principals*

Fairview – Crystal Boes and Karinne Tharaldson

Adams Elementary – Crystal Boes and Karinne Tharaldson

Carroll Middle School – Jill Greiman

Carroll High School – Larry Lesle and Randy Bissen

Deputy Superintendent* – Nicole McCarville and Karinne Tharaldson

Deputy Activities Director* - Larry Lesle and Tammie McKenzie

*            Deputy is defined as the administrator-in-charge during the absence of the regular administrator.

 

It was moved by Jennifer Munson to approve the administrative appointments as presented for the 2021-2022 school year with the addition of Karinne Tharaldson as a Level I Investigator of abuse and replacement of Karinne Tharaldson as Deputy Principal at Fairview and Adams in place of Dr. Berlau.   Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Cindy, Jennifer, Onica, Karen  Nays: None

 

J.         IASB Legislative Priorities:

Dr. Berlau presented his recommendations for the 2021-2022 IASB Legislative Priorities and after some the discussion, the Board agreed on which priorities to submit to IASB as the district’s priorities.

 

Business Office Report:

1. Appointment of Secretary/Treasurer (Code 279.3):

It was moved by Jennifer Munson to appoint Nicole McCarville as the Board Secretary/Treasurer.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Onica, Karen, Duane  Nays: None

 

      Karen Friedlein administered the oath of office to Nicole McCarville.

 

B.         Issue of Warrants Resolution:

Nicole McCarville presented the Issue of Warrants Resolution for fiscal year 2021-22 for approval.  Duane Horsley moved to approve and read the following:

 

“The Board of Directors of the Carroll Community School District hereby authorizes the Board Secretary to issue warrants when the Board is not in session for the payment of utilities, freight, drayage, express, postage, salaries, state and federal taxes, FICA, IPERS, CEA and CESA dues, employee annuities, United Way contributions, health insurance premiums, Carroll Recreation Center dues, advance transportation expenses, registration fees and related costs, court-ordered garnishments, and previously approved contracted expenses.”

 

Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Onica, Karen, Duane, Cindy  Nays: None

 

C.         Bank Depositories:

Nicole McCarville presented a resolution naming bank depositories for 2021-2022:

“Be it resolved that the Board of Directors of the Carroll Community School District in Carroll County, Iowa approves the following list of financial institutions to be depositories of District funds in conformance with all applicable provisions of the Iowa Code.  The Board Secretary is hereby authorized to deposit District funds in amounts not to exceed the maximum approved for each respective financial institution as set out below:

 

BANKS

 

Depository Name      Home Office      Balance

 

United Bank of Iowa      Ida Grove, IA      $7,000,000

AvailaBank      Carroll, IA      $3,000,000

Iowa Savings Bank      Carroll, IA      $3,500,000

Commercial Savings Bank      Carroll, IA      $3,000,000

Bank of the West      San Francisco, CA      $1,000,000

Templeton Savings Bank      Templeton, IA      $1,000,000

Westside State Bank      Westside, IA      $1,000,000

Breda Savings Bank      Breda, IA      $1,000,000

 

INVESTMENTS (not required)

 

Iowa Schools      Des Moines, IA      $7,500,000

Joint Investment Trust

 

 

 

 

          CERTIFICATION

 

I hereby certify that the foregoing is a true and correct copy of a resolution of the Carroll Community School District's Board of Directors adopted at a meeting of said public body, duly called and held on the 19^th day of July 2021, a quorum being present, as said resolution remains of record in the minutes of said meeting, and is now in full force and effect.”

 

It was moved by Duane Horsley to approve the Bank Depository Resolution for 2021-2022.   Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Karen, Duane, Cindy, Jennifer  Nays: None

 

D.         Tires Bids:

Dr. Berlau reported that two tire bids were received by the district for 24 tires for the 2021-2022 school year.   Bauer Built Tire Company bid $3,676 and Performance Tire bid $4,632.16. 

 

It was moved by Cindy Johnson to award the tire bid to Bauer Built Tire Company for $3,676.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Duane, Cindy, Jennifer, Onica  Nays: None

 

5. Preschool Agreement with Kuemper:

Dr. Casey Berlau presented a proposed preschool agreement with the Kuemper Catholic Schools.  The only change in this agreement over last year is to update the figures on the last page.

 

It was moved by Onica Ulveling to approve the proposed preschool agreement between the Carroll Community School District and Kuemper Catholic Schools for the 2021-2022 school year.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes:  Duane, Cindy, Jennifer, Onica, Karen Nays: None

 

6. Ag Program Agreement with Kuemper:

Dr. Casey Berlau presented a sharing agreement between Carroll Community School District and Kuemper Catholic School System for the sharing of services, operating expenses and equipment for Kuemper students to participate in the Carroll district’s agriculture classes and FFA chapter.  The agreement lays out the responsibilities of each party for the 2021-2022.

 

It was moved by Jennifer Munson to approve the agreement for agriculture classes and FFA between CCSD and Kuemper.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Onica, Karen, Duane  Nays: None

 

7. Approve Lease with Carroll Booster Club:

Dr. Casey Berlau presented the lease agreement for the Carroll Booster Club to lease the concession stands on Carroll Community School District property for the 2021-2022 year for a rental fee of $100.00

 

It was moved by Onica Ulveling to approve the lease agreement between the Carroll Community School District and Carroll Booster Club for the 2021-2022 year.  The motion was seconded by Cindy Johnson and passed on a roll call vote as follows:

Ayes: Jennifer, Onica, Karen, Duane, Cindy  Nays: None

 

8. Capital Outlay:

Radon Mitigation bid for Adams Elementary – Dr. Casey Berlau presented the one bid that was received for the radon mitigation work needed at Adams Elementary from Selgrade Construction at a cost of $8,950.

 

It was moved by Jennifer Munson to accept the radon mitigation bid from Selgrade Construction at a cost of $8,950.  Duane Horsley seconded the motion.  The motion passed on a roll call vote as follows:

Ayes: Onica, Karen, Duane, Cindy, Jennifer  Nays: None

 

HVAC Upgrades at Carroll High School – Dr. Casey Berlau presented a bid from Carroll Control Systems for HVAC updates and repairs based on a System Works evaluation.  The cost of the Carroll Control Systems bid was $21,050.00.  The District attempted to get a 2^nd bid but did not receive others. 

 

It was moved by Cindy Johnson to approve the bid from Carroll Control Systems for HVAC work at Carroll High School at the cost of $21, 050.  The motion was seconded by Onica Ulveling and passed on a roll call vote as follows:

Ayes: Karen, Duane, Cindy, Jennifer, Onica  Nays: None

 

1. Milk Bids

Nicole McCarville presented the bids for milk products for the 2021-2022 school year.  The district received bids from Anderson Erickson and Kemps.  The Anderson Erickson bid was lower on all products and gave a bid for each of the products requested.  Kemps bid did not have prices for some products, as they do not offer those.

 

It was moved by Jennifer Munson to accept the Anderson Erickson bid for milk products for the 2021-2022 school year.  Onica Ulveling seconded the motion and the motion approved on a roll call vote as follows:

Ayes: Duane, Cindy, Jennifer, Onica, Karen  Nays: None

 

10. Bread Bids

Nicole McCarville presented the bids for bread.  Only one bid for bread products for the 2021-2022 school year was received, which is common with what other area districts are experiencing.  The bid received was from Bimbo Bakery and a bid was provided on all products requested with the exception of junior hamburger buns, which they have discontinued. 

 

It was moved by Jennifer Munson and seconded by Cindy Johnson to accept the bread product bid from Bimbo Bakery for the 2021-2022 school year.  The motion passed on a roll call vote as follows:

Ayes: Cindy, Jennifer, Onica, Karen, Duane  Nays: None

 

11. Budget updates

Nicole McCarville presented various budget reports for the district as of June 2021, with not all fiscal year numbers being final as additional revenue and journal entries are received/posted.  Each fund’s total expenditures were under budget in comparison with the line item budget and the total expenditures by category were under the published budget.

 

Correspondence/Announcements/Information:

1. New Teachers Report August 16^th, 17^th, 18th
2. All Staff Report – August 19
3. August Board Meeting – August 9^th
4. School Board Election Nomination Filing Period – Aug. 23^rd – Sept. 16^th with elections on November 2nd  
5. August 25^th – First Day of School with Students

 

           Suggestions for August 9^th, 2021 Board Meeting

1. ESSER III Plan for Approval
2. Review 700 Series of Board Policy Manual
3. Facility Master Plan discussion/request for proposals

 

Adjournment:

It was moved by Cindy Johnson to adjourn the meeting at 7:06 p.m.  Onica Ulveling seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Nicole McCarville, Board Secretary

 

 

 

Approved: _____________________

Minutes

Regular Board of Directors’ Meeting

August 9, 2021

5:30 p.m.  Board Room, Adams Elementary School

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Room at Adams Elementary School.  Board members present Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff members present:  Dr. Casey Berlau, Nicole McCarville, Tammie McKenzie, Patrick Rabbit, Jerry Raymond and Karinne Tharaldson.  Others present were members of the press from Daily Times Herald, Carroll Broadcasting, and Carroll Area Access Television.  The following community members were also present: Roxanne Aden, Shannon Wittrock, Casie Forke-Burke, Candace Gross, Steve Stypa, Shari Stypa, Tyler Nelson, Keith Vonnahme, and Samantha Vonnahme.

 

Approval of Agenda:

It was moved by Jennifer Munson and seconded by Onica Ulveling to approve the Board agenda.   The motion passed on a roll call vote as follows:

Ayes: Karen, Duane, Cindy, Jennifer, Onica

 

Consent Agenda:

1. Minutes of the July 19, 2021 board meeting
2. Bill listings in the following amounts:

      General Fund         $264,404.84

      Student Activity Fund         $11,620.79

      Scholarship Trust Fund         $1,000.00

      Physical Plant & Equipment Levy         $47,479.76

      Local Option Sales Tax         $96,041.53

      Nutrition Fund         $45,869.24

3. Resignations:

The following resignations were presented for approval:

• Sarah Fineran wishes to resign from her special education teacher associate position. 
• Randy Mantz wishes to resign from his bus driving position effective August 20, 2021. 

4. Memorandum of Understanding with Head Start
5. DMACC Observations Contract

It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the consent agenda with the exception of the DMACC Observations Contract as that was not available at the time of the meeting.  The motion passed on a roll call vote as follows:

Ayes: Duane, Cindy, Jennifer, Onica, Karen

 

Public Forum:

There were no public comments.

 

Donations:

McDonald’s asked to donate 50 backpacks filled with school supplies.  It was moved by Jennifer Munson and seconded by Onica Ulveling to approve the donation.  The motion passed on a roll call vote as follows:

Ayes: Cindy, Jennifer, Onica, Karen, Duane

 

Personnel Report:

1. Approvals for Employment:

The following recommendations for employment were presented:

1. Patrick Rabbitt is recommending Jennifer Brinkman for a special education teacher associate position at Fairview.  If approved Jennifer would work 6.75 hours per day and would be paid $12.45 (the base pay of $12.25 plus $0.20 for experience). Approval is recommended.
2. Patrick Rabbit is recommending Cheyenne Pitsenbarger for a severe/profound teacher associate position at Fairview.  If approved Cheyenne would receive $13.32 (the base pay for SP TA). If approved she would work 7 hours per day. Approval is recommended.
3. Jerry Raymond is recommending Tanya Jackson for a special education teacher associate at Carroll Middle School. If approved Tanya would be paid $12.75 per hour (Beginning wage of $12.25 per hour plus $.30 per hour for holding a para-educator's certificate plus $.20 for two years’ experience). If approved she would work 6.75 hours per day. Approval is recommended contingent upon receipt of a clear background check.
4. Jeff Dvorak is recommending Chad Seddon for an 8 hour custodial position at CHS.  If approved Jeff would work eight hours per day and be paid $12.75 per hour. Approval is recommended.
5. Randy Bissen is recommending Matthan Kots for our assistant boys and girls swimming positions. Matthan has no years of paid experience but was an assistant girls’ soccer coach for us last season and did a good job working with Coach Perkins and the soccer girls. He will work well with Head Coach Deb Danner. If approved he would be on Step 0 of the salary schedule and would receive $1,828 for Assistant Boys Swimming coaching. If approved he would be on Step 0 of the salary schedule and would receive $1,828 for Assistant Girls Swimming coaching. Approval is recommended.
6. Randy Bissen would like to recommed Gary Magill for a freshman football position. Gary has been a JH football coach for us and has done a great job of developing players and getting them ready for high school football. He will be a great asset at the freshman level. If approved, he would be on Step 25 of the salary schedule and would receive $4,474.  Approval is recommended.
7. Tammie McKenzie would like to recommend Melissa Nystrom for a special education teacher associate position at Carroll High School. If approved Melissa would be paid $12.85 per hour (Beginning wage of $12.25 per hour plus $.30 per hour for holding a standard teaching license plus $.30 for years’ experience). If approved she would work 7 hours per day. Approval is recommended.

 

Contract Modification:

1. Sara Anderson is recommending Carly Tigges for the 7-hour all around foodservice position starting August 19, 2021. Carly has previous foodservice experience and took on additional roles last year. She will learn how to work in every kitchen and train with the kitchen managers so she can cover if a kitchen manager is gone. She will train more with Infinite Campus and be able to cashier at any building as well. Sara recommends her pay to be $14.50 per hour. Her hours will be 7:30 to 2:30. When covering for a kitchen manager her hours will be 6:30 to 2:30. Approval of modification is recommended.

It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the personnel recommendations.  The motion passed on a roll call vote as follows:

Ayes: Jennifer, Onica, Karen, Duane, Cindy

 

Administration Report:

1. Superintendent Report:  Dr. Casey Berlau had Karinne Tharaldson present on some initiatives that she is working through with building principals for gathering data on instructional strategies and learning targets.  This will involve some teacher/student observation in order to help the district identify some goals for various instructional support areas.
2. District Hiring Manual:

Dr. Casey Berlau presented the district hiring manual for review.  Karen recommended the following change to the manual:  Page 12 #6 interview process “To serve on the interview committee, each person must be able to participate in each interview, not be related to any candidate, not participate in a social relationship with any candidate that could cause a conflict of interest, nor appear to benefit in any fashion from the hiring of any candidate.”  Jennifer Munson moved to approve the district hiring manual with the recommended change and Onica Ulveling seconded the motion.  The motion passed on a roll call vote as follows:

            Ayes: Onica, Karen, Duane, Cindy, Jennifer

 

3. Return to Learn Plan:

Dr. Casey Berlau presented the district’s return to learn plan for review and approval.  The plan includes masks being optional in the buildings and no contact tracing for positive COVID cases within the school.  Casey recommended one change to the plan from what was presented and that is that the plan should reflect that masks are required on buses due to the federal public transportation order.  Cindy Johnson moved to approve the return to learn plan with the edit that masks are required on the buses to comply with the federal public transportation guidance.  Onica Ulveling seconded the motion.  The motion passed on a roll call vote as follows:

Ayes: Karen, Duane, Cindy, Jennifer, Onica

 

4. ESSER III Plan:

Dr. Casey Berlau presented the plan for how the district will utilize the ESSER III funding available which included feedback from staff, administrators, students and families, with focus areas on learning loss recovery and mental health.  Jennifer Munson moved and Onica Ulveling seconded to approve the ESSER III plan as presented.  The motion pass on a roll call vote as follows:

Ayes: Duane, Cindy, Jennifer, Onica, Karen

 

5. Carroll Education Association 2021-2022 Employee Handbook

Dr. Casey Berlau presented the employee handbook for the 2021-2022 year for the Carroll Education Association for approval.  Jennifer Munson moved to approve the CEA handbook and Duane Horsley seconded the motion.  The motion pass on roll call vote as follows:

Ayes: Cindy, Jennifer, Onica, Karen, Duane

 

6. Obsolete Assets

Dr. Casey Berlau requested permission to dispose of obsolete equipment and furniture. Cindy Johnson moved to allow the district to dispose of obsolete equipment and furniture and Duane Horsley seconded the motion.  The motion passed on a roll call vote as follows:

Ayes: Jennifer, Onica, Karen, Duane, Cindy

 

7. District Facility Plan

Dr. Casey Berlau discussed seeking bids for a district facility plan.  Cindy Johnson moved to allow the district to seek out bids for a master facility plan and Onica Ulveling seconded the motion.  The motion passed on roll call vote as follows: Onica, Karen, Duane, Cindy, Jennifer

 

8. Board Policy Revisions:

The Board held a first reading on the following Board Policies:

203 - Responsibilities of Board Members

215 - President

216 - Vice President

240 - Public Participation in Board Meetings

240R1 - Public Complaints

307 - Superintendent Evaluation

307R1 - Superintendent Evaluation Regulation

312 - Administrator Evaluation

518 - Open Enrollment Transfer Procedures as a Receiving District

519 - Open Enrollment Transfer Procedures as a Sending District

It was moved by Cindy Johnson and seconded by Jennifer Munson to approve the first reading of policies 203, 215, 216, 240, 240R1, 307, 307R1, 312, 518, 519.  The motion passed on a roll call vote as follows:

Ayes: Karen, Duane, Cindy, Jennifer, Onica

 

H.         Board Policy Revisions – 2^nd Reading:

The Board held a second reading on the following board policies:

430 - Holidays (Non Bargaining Personnel)

482 - Licensed Employee Qualifications, Recruitment, and Selection

            490 - Resignation - Licensed Personnel

            491 - Licensed Employee Suspension

            498 - Staff Technology Use and Social Media Networking

It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the second reading of policies 430, 482, 490, 491, 498.  The motion passed on a roll call vote as follows:

Ayes: Duane, Cindy, Jennifer, Onica, Karen

 

I.         Approve a student for graduation from CHS:

It was moved by Jennifer Munson and seconded by Onica Ulveling to approve Caleb Bradley for graduation from Carroll High School.  The motion passed on a roll call vote as follows:

Ayes: Cindy, Jennifer, Onica, Karen, Duane

 

Business Office Report:

1. Tuck-pointing Bids for Adams Elementary:

Dr. Casey Berlau presented a bid for tuck-pointing services at Adams Elementary.  It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the bid from KARR Tuckpointing in the amount of $34,948.  The motion passed on a roll call vote as follows:

Ayes: Jennifer, Onica, Karen, Duane, Cindy

 

B.         Budget updates

Nicole McCarville presented various budget reports for the district for the fiscal year ending June 30, 2021 as well as an update on the spending of ESSER/GEER funds.

 

Correspondence/Announcements/Information:

1. New Teachers Report August 16^th
2. All Staff Report – August 19
3. School Board Election Nomination Filing Period – Aug. 23^rd – Sept. 16^th, September 21^st – Candidate withdrawal deadline, with elections on November 2nd  
4. August 25^th – First Day of School with Students
5. September 1^st – First Day of School for Preschool

 

Adjournment:

It was moved by Onica Ulveling and seconded to adjourn the meeting at 7:03 p.m.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Nicole McCarville, Board Secretary

 

Approved: _____________________

Minutes

Regular Board of Directors’ Meeting

September 23, 2021

5:00 p.m.  Media Center, Carroll High School

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:00 p.m. in the Media Center at Carroll High School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley and Karen Friedlein.  Staff members present:  Dr. Casey Berlau, Nicole McCarville, Karinne Tharaldson, Patrick Rabbitt, Jerry Raymond, Cayla Morton, Dennis McCartan, Kristi Shanks, Jeff Cullen, Jeff Dvorak, Kaitlyn Kaufman, Tony Hooper, Nicole Cote, and Patty Groves.  Others present:  Nathan Konz, Rebecca McKinsey, Salissou Sani Saidou, Kristen Lundstrom, Ashley Schable, Candace Gross, Jen Sibenaller, Amy Wiederien, Keely Sinnard, Al Sterns, and Katie Kruse.

 

Tour:

Carroll High School Principal Tammie McKenzie and Director of Facilities Jeff Dvorak gave a tour of the high school

 

Approval of Agenda:

It was moved by Onica Ulveling and seconded by Cindy Johnson to approve the Board agenda.  The motion passed on a unanimous roll call vote as follows:

   Ayes: Karen, Duane, Cindy, Jennifer, Onica

 

Consent Agenda:

1. Minutes of the August 9, 2021 and August 23, 2021 Board meetings:
2. Bill listings in the following amounts:

      General Fund         $233,949.74

      Student Activity Fund         $43,522.80

      Local Option Sales Tax         $51,439.97

      Nutrition Fund         $32,246.50

      Physical Plant & Equipment Levy         $35,977.86

      Scholarship Trust Fund         $1,000.00

3. Procurement Report:
4. Wage reports for 2021-2022:
5. DMACC Pre-Education Program Observation Contract:
6. Principals Report:
7. Items Withdrawn from Consent Agenda

It was moved by Jennifer Munson and seconded by Duane Horsley to approve the consent agenda as presented.  The motion passed on a unanimous roll call vote as follows: Ayes: Duane, Cindy, Jennifer, Onica, Karen

 

Public Forum:

         Candace Gross addressed the Board about representing a group of the public about their concerns regarding an item on the personnel report.  They encouraged the Board to remove the item from the personnel report when considering recommendations for approval.

 

Transportation Report:

Transportation Director Jeff Cullen gave an update on transportation, including increased numbers of students transported and CCSD bus drivers seeing an increase in violations by other drivers in relation to bus safety and traffic laws.

 

What’s Happening in the Classroom:

Tammie McKenzie gave an update to the board regarding some things going on at Carroll High School.  Cayla Morton and some of her vocal students gave a performance to the board, the science department teachers presented on their curriculum and the two high school guidance counselors gave an update on some online and classroom tools they have been working on to improve access and communication regarding resources available. 

 

Consider Request for Out of State Field Trip:

It was moved by Jennifer Munson and seconded by Onica Ulveling to approve the request for an out of state FFA field trip for a national FFA conference.  The motion passed on a unanimous roll call vote as follows: Ayes: Cindy, Jennifer, Onica, Karen, Duane

 

Sharing Agreement for Food Service Director with Ar-We-Va

         Nicole McCarville presented the sharing agreement for the food services director position with Ar-We-Va.  It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the sharing agreement with Ar-We-Va for the Food Service Director.  The motion passed on a unanimous roll call vote as follows: Ayes: Jennifer, Onica, Karen, Duane, Cindy  

 

Personnel Report:

A.         Employment Resignations:

• Gail Nabity wishes to resign from her Special Ed. teacher associate position at CMS.  Approval of resignation is recommended.
• Melissa Owen wishes to resign from her special ed. teacher associate position at Fairview effective October 1st.  Approval of resignation is recommended.
• Paul Dern wishes to resign from his noon bus-driving route.  He wishes to continue as a morning and afternoon contracted driver.  Approval of resignation is recommended.
• Jessica McKinney wishes to resign from her SE Teacher Associate position at Fairview.  Approval of resignation is recommended.
• Shelley Helmich wishes to resign from her Freshman Girls' Basketball Coaching position at CHS contingent upon being names the Head Assistant Girls Basketball Coach.  Approval of resignation is recommended.

 

B.         Recommendations:

• Sara Anderson is recommending Vicki Keller for a Food Service position retroactive to August 19th in the Fairview and High School kitchens.  If approved, Vicki would work 4.5 hours per day and be paid $11.00 per hour.  Approval is recommended. 
• Jerry Raymond is recommending Jackeline Hernandez for a special education teacher associate position at CMS.  If approved, Jackeline would work 6.25 hours per day and be paid $12.25 per hour.  Approval is recommended.
• Jerry Raymond is recommending Jennifer Brincks and Kelly Borchers for  TLC Mentor positions at Carroll Middle School. Mentor teachers receive $2,100 per year.  Approval is recommended.
• Pattrick Rabbitt is recommending Sara Hamilton, Kelly Perrin, and Joelle White for Mentor Teacher positions.  Mentor teachers receive $2,100 per year.  Approval is recommended.
• Randy Bissen is recommending Bill Baddeley for the MS football position. He has coached JH football for us and if approved, he would be on Step 49 and receive $3,538.  Approval is recommended.
• Randy Bissen is recommending Bill Baddeley for the Assistant HS boys track position.  He has coached HS track for several year and if approved would be on step 49 and receive $4,914. Approval is recommended.
• Randy Bissen is recommending Nicole Martin for the 7th grade girls’ volleyball position. Nicole was the 9/JV and assistant varsity volleyball coach for Kuemper for 7 years.  If approved, she would be on Step 8 and receive $2,080. Approval is recommended.
• Casey Berlau is recommending Shelley Helmich for the Head Assistant Girls Basketball coaching position.  If approved, Shelley would be on Step 33 and receive $4,948.  Approval is recommended.
• Randy Bissen is recommending Kristi Shanks and Kaitlynn Kaufman for shared Student Senate sponsor positions.  Kristi would be on Step 0 and receive $499 and Kaitlyn would be on Step 1 receiving $508.  Approval is recommended.
• Patrick Rabbitt is recommending Al Sterns for a special ed. teacher associate position.  Al would ride the bus with a student 2.5 hours per day and be paid $12.25 per hour.  Approval is recommended.
• Patrick Rabbitt is recommending Ashley Moore for AM crossing guard position at Fairview.  She will receive a $125 stipend.  Approval is recommended.
• Patrick Rabbitt is recommending Katie Boell for a Special Ed teacher associate (Preschool) position at Fairview.  If approved should receive $12.50 per hour ($12.25 base pay for special ed. plus $0.25 for 7 years of experience). Approval is recommended contingent upon receipt of a clear background check.
• Jeff Cullen would like to recommend Brian Mentzer for the Noon Route Bus Driver Position vacated by Paul Dern.  If approved, Brian would work approx. 1.6 hours per day on the Noon Route and hourly rate of pay is $19.32 per hour.  Approval is recommended retroactive to September 7th.
• Sara Anderson is recommending two students for the Work Study program with CCSD Food Service Department.   If approved one student will work 1 hour daily at CHS and the other student will work 1.75 hours at Fairview.  Approval is recommended.

 

C.            Contract Modifications:

• Jerry Raymond is recommending that Sam Pingleton, Amanda Kendall, and Cathy Smith's hours be increased to 7 hours per day retroactive to August 25th.   Approval of modification is recommended.
• Jerry Raymond is recommending that Kim Cleveland be issued a new letter of assignment to reflect her duties as a severe profound teacher associate retroactive to August 25th.  This is an increase of $1.07/hour.  Approval of modification is recommended.
• Steph Conger was approved for a contracted bus driving position in June.  She should have been approved to receive the signing bonus of $1,000 plus the $500 stipend drivers receive when they have completed 17 hours of required bus driver training.  Approval of modifications is recommended.
• Ashley Weber is transferring to a Severe Profound Teacher Associate position at Carroll High School effective September 16^th which results in a $1.07/hour wage increase to $13.82/hour.  Approval of modification is recommended.
• Nicole McCarville is recommending modifying Jen Dentlinger's letter of assignment from Administrative Assistant to the Transportation Director to Transportation and Student Information Specialist retroactive to 9/1/21 with a pay rate of $17.50/hour.  Approval of modification is recommended.
• Nicole McCarville is recommending modifying Sara Anderson's Food Services Director letter of assignment from 240 days to 260 days with 20 paid vacation days and an increase in salary from $63,050 to $70,000 to include the sharing agreement duties with Ar-We-Va.  Approval of modification is recommended.

It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the resignations, hiring recommendations and contract modifications.  The motion passed on a unanimous roll call vote as follows: Ayes: Onica, Karen, Duane, Cindy, Jennifer.

 

Donations:

         Nicole McCarville reviewed the following donation with the Board:

•Western Iowa Networks donated 3 hotspots to be used at the Carroll Athletic Stadium in the ticket booths and press box.

It was moved by Onica Ulveling and seconded by Cindy Johnson to approve the donation.  The motion passed on a unanimous roll call vote as follows: Ayes: Karen, Duane, Cindy, Jennifer, Onica

 

Administration Report:

1. Superintendents’ Report:

Dr. Casey Berlau gave a short report on our COVID status and that most cases at the time of the meeting are at the middle school.  He has also been working on a request for proposal on a district-wide facilities study. 

 

2. Consider agreement with TeamWorks International:

It was moved by Jennifer Munson and seconded by Onica Ulveling to approve the agreement with TeamWorks International for a strategic plan with the board and administrators.  The motion passed on a unanimous roll call vote as follows: Ayes: Duane, Cindy, Jennifer, Onica, Karen

 

3. Discussion on Ar-We-Va sharing agreement for students:

The board, High School Principal Tammie McKenzie, Director of Teaching and Learning Karinne Tharaldson, and Dr. Casey Berlau discussed various items at the high school, including curriculum, scheduling, classroom numbers, etc.  The board requested some various reporting from the district for future meetings.  There was no action necessary or requested on the sharing agreement.

 

Closed Session – Litigation:

It was moved by Jennifer Munson and seconded by Onica Ulveling to go into closed session under Code of Iowa 21.5 1 (c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation.  The motion passed on a unanimous roll call vote as follows: Ayes: Cindy, Jennifer, Onica, Karen, Duane.  Board President Karen Friedlein declared the meeting closed at 7:27 p.m.

 

It was moved by Jennifer Munson and seconded by Onica Ulveling to return to open session.  The motion passed on a unanimous roll call vote as follows: Ayes: Jennifer, Onica, Karen, Duane, Cindy.  Board President Karen Friedlein declared the meeting open at 7:38 p.m.

 

It was moved by Duane Horsley and seconded by Jennifer Munson to approve the settlement agreement discussed in the closed session.  The motion passed on a unanimous roll call vote as follows: Ayes: Onica, Karen, Duane, Cindy, Jennifer

 

Administration Report:

4. Consider revision to job description :

Dr. Casey Berlau presented a job description for the Transportation and Student Information Specialist that combined the Administrative Assistant to the Transportation Director and the Student Information Specialist jobs into one.  It was moved by Duane Horsley and seconded by Cindy Johnson to approve the job description and the motion passed on a unanimous roll call vote as follows: Ayes: Karen, Duane, Cindy, Jennifer, Onica

 

5. First Reading of Policies:

The board held the First Reading of the following policies:

700 - Statement of Guiding Principles

701 - School Food Services

702 - Scope of Program

703 - Financial Support

704 - Eligibility for Free Meals or Meals at a Reduced Cost

704.1 - Eligibility for Meals at a Reduced Cost Regulation

704.2 - Meal Charges

705 - Student Transportation Program

705.1 - School Bus Safety Instruction

706 - Transportation of Out-of-District Students

707 - Transportation in Inclement Weather

708 - Bus Service Eligibility

 

6. Policies Recommended to waive the 2^nd reading:

The board reviewed the following policies and recommended waiving of the 2^nd reading:

421 - Employee Expression (New Policy)

473 - Personal Leave (Non-Bargaining Personnel)

521 - Student Expression and Student Publications

578 - Student Wellness Plan

578.1 -Student Wellness Plan Regulation

615 - Physical Education

622 - Private Instruction

647 - School Ceremonies and Observation (New Policy)

803 - Transfer of Funds

816 - Disposition of Obsolete Equipment

It was moved by Jennifer Munson and seconded by Duane Horsley to approve the first reading of policies under E with minor wording changes to policy 707 and waive the 2^nd reading of policies under F.  The motion passed on a unanimous roll call vote as follows: Duane, Cindy, Jennifer, Onica, Karen

 

7. Board Policy Revisions - 2nd Reading

203 - Responsibilities of Board Members

215 - President

216 - Vice President

240 - Public Participation in Board Meetings

240R1 - Public Complaints

307 - Superintendent Evaluation

307R1 - Superintendent Evaluation Regulation

312 - Administrator Evaluation

518 - Open Enrollment Transfer Procedures as a Receiving District

519 - Open Enrollment Transfer Procedures as a Sending District

It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the 2^nd reading of policies under G.  The motion passed on a unanimous roll call vote as follows: Ayes: Cindy, Jennifer, Onica, Karen, Duane

 

Business Office Report:

A. FY 2021 Annual Settlements:

Nicole McCarville presented the FY 2021 Annual Settlement Report.  It was moved by Jennifer Munson and seconded by Onica Ulveling to receive and file the Annual Settlements Report.  The motion passed on a unanimous roll call vote as follows: Jennifer, Onica, Karen, Duane, Cindy

 

2. Certified Annual Report:

Nicole McCarville provided the FY2021 Certified Annual Report and reviewed summary comparison information with the board.  It was moved by Cindy Johnson and seconded by Onica Ulveling to receive and file the 2020-21 Certified Annual Report.  The motion passed on a unanimous roll call vote as follows: Ayes: Onica, Karen, Duane, Cindy, Jennifer

 

3. Special Education Supplement for 2020-21:

Nicole McCarville reviewed the 2020-21 Special Education Supplement with the Board.  The preliminary balance in the special education program on June 30, 2021 was -$524,971 compared with a balance of -$707,099 for the previous year.  It was moved by Cindy Johnson and seconded by Onica Ulveling to request modified allowable growth and supplemental aid for the special education deficit of -$524,971.  The motion passed on a unanimous roll call vote as follows: Ayes: Karen, Duane, Cindy, Jennifer, Onica

 

4. FY 21 Annual Transportation Report:

Nicole McCarville presented the FY 21 Annual Transportation Report.

 

5. Bid for Employee Assistance Program:

Nicole McCarville presented a proposal from Employee & Family Resources (EFR) for an Employee Assistance Program for a district employee benefit program.  It was moved by Jennifer Munson and seconded by Onica Ulveling to approve the EAP benefit with EFR at a cost of $21.60/employee and the motion passed on a unanimous roll call vote as follows: Ayes: Duane, Cindy, Jennifer, Onica, Karen

 

6. Permission to Seek Bids for Snow Removal Services

Nicole McCarville asked the board for permission to seek bids for snow removal services on district property.  It was moved by Jennifer Munson and seconded by Duane Horsley to allow the district to seek bids for snow removal and the motion passed on a unanimous roll call vote as follows: Ayes: Cindy, Jennifer, Onica, Karen, Duane

 

Adjournment:

It was moved by Jennifer Munson and seconded by Cindy Johnson to adjourn the meeting at 8:25 p.m.  Unanimous approval.

Minutes

Regular Board of Directors’ Meeting

October 21, 2021

5:15 p.m.  Media Center, Carroll Middle School

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:15 p.m. in the Media Center at Carroll Middle School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley and Karen Friedlein.  Staff members present:  Dr. Casey Berlau, Nicole McCarville, Karinne Tharaldson, Tammie McKenzie, Jerry Raymond, Kelli Schulz, Ryan Simmelink, Rachel Brincks, Jesse Strong, Christena Miller, Tom Borchers, and Todd Tidgren.  Others present: Nathan Konz from Carroll Broadcasting, Chris Rodman, and other members of the public.

 

Tour:

Carroll Middle School Principal Jerry Raymond gave a tour of the middle school.

 

Approval of Agenda:

It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the Board agenda.  The motion passed on a unanimous roll call vote as follows:

Ayes: Duane, Jennifer, Karen, Onica, Cindy

 

Consent Agenda:

A. Minutes of the September 23, 2021 Board meetings

B. Bill listings in the following amounts:

​            General Fund:                                     $183,843.82

​            Student Activity Fund: ​                        $16,324.68

Management Fund:                                     $2,602.06

​            Local Option Sales Tax:                         $121,020.00

​            Nutrition Fund:                                     $58,259.20

​            Physical Plant & Equipment Levy:​             $2,585.62

C. Resignation

D. Fundraiser List

E. Agreement with St. Anthony’s for trainer services for varsity football

F. Field trip request

G. Principal Reports

H. Items Withdrawn from Consent Agenda

It was moved by Duane Horsley and seconded by Onica Ulveling to approve the consent agenda as presented.  The motion passed on a roll call vote as follows:

    Ayes: Karen, Onica, Cindy, Duane

    Abstain: Jennifer

 

 

 

New Teachers and Professional Development:

Karinne Tharaldson, Kelli Schulz and Ryan Simmelink gave a brief update on professional development and presented the new teachers to the district.

 

Public Forum:

​Chris Rodman, parent of a CHS senior who open-enrolled in from another district this year, introduced himself to the board with a little background for an item that will be on the November agenda regarding his son's participation in the upcoming wrestling season.

 

What’s Happening in the Classroom:

Tom Borchers, CMS guidance counselor, gave a brief update on things happening within the guidance program at CMS this year. Rachel Brincks, Jesse Strong and Christena Miller gave some information about instructional observations and data that their leadership team has been working on this year. Todd Tidgren presented on the use of IXL and the tools available within the program to assess whether students are performing above or below grade level in math and what specific math related topics or skills they can work on to improve their scoring and achieve the next level.

 

Donations:

Dr. Berlau presented donation requests:

1. Carroll Rivalry Cup - $1,800 to the Activity Fund to be shared between girls and boys golf.
2. Keith and Maureen Freese - $500 to Carroll Area FFA
3. Landus Coop -$750 to Carroll Area FFA

It was moved by Jennifer Munson and seconded by Duane Horsley to approve the donations. The motion passed on a unanimous roll call vote as follows:

    Ayes: Karen, Onica, Cindy, Duane, Jennifer

 

Personnel Report:

Recommendations:

• Jeff Dvorak recommended David Hedke for an 8 hour custodial position at CHS retroactive to September 27^th at a rate of pay of $12.75 per hour.  Approval is recommended.
• Jeff Cullen recommended Tim Austin for the driver position to Fort Dodge from CMS daily contingent upon completion of the stop class and background check.  If approved, Tim would drive approximately 5 hours per day and be paid $19.22 per hour. Approval is recommended.
• Randy Bissen recommended Josh Sporrer for an 8th grade girls’ basketball coaching position. Josh has no years of paid experience and if approved, would be on Step 0 of the salary schedule, receiving $1,795.  Approval is recommended.
• Randy Bissen recommended Trace Murray for the 9th grade girls’ basketball coaching position.  Trace has seven years of paid experience and if approved, would be on Step 15 of the salary schedule, receiving $3,018.  Approval is recommended.

It was moved by Cindy Johnson and seconded by Duane Horsley to approve the hiring recommendations.  The motion passed on a unanimous roll call vote as follows:

    Ayes: Onica, Cindy, Duane, Jennifer, Karen

 

Administration Report:

A. Superintendents’ Report:

Dr. Casey Berlau gave a short report on the RFP that is out regarding a master facility plan, info on vape detectors, and other minor items.

 

B. Consider additional DMACC course:

Dr. Berlau and Tammie McKenzie presented a request to approve the Calculus 2 course through DMACC for 2nd semester.  It was moved by Duane Horsley and seconded by Onica Ulveling to approve the course.  The motion passed on a unanimous roll call vote as follows:

    Ayes: Cindy, Duane, Jennifer, Karen, Onica

 

C. Curriculum Mapping Platform:

Karinne Tharaldson presented two bids for curriculum mapping platforms, one from Chalk for $8,750 for the first year and one from Atlas for $10,215 the first year. Based on various factors and what her team has seen of the platforms, Karinne recommended the Chalk bid. It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the bid from Chalk for $8,750.  The motion passed on a unanimous roll call vote as follows:

    Ayes: Duane, Jennifer, Karen, Onica, Cindy

 

D.  IASB Delegate:

The board appointed Duane Horsley as the delegate to the IASB delegate assembly with Onica Ulveling as the alternate. 

 

E. Carroll County Conference Board appointment:

The board appointed Cindy Johnson as the board’s representative on the Carroll County Conference Board.

 

F. First reading of policies:

705.2 - School Bus Passenger Restraints

709 - Bus Service - Special Education Program

709.1 - Transporting of Students by Employees

It was moved by Jennifer Munson and seconded by Duane Horsley to approve the first reading of these policies.  The motion passed on a unanimous roll call vote as follows:

    Ayes: Jennifer, Karen, Onica, Cindy, Duane

 

G. Removal of board policy:

710 - Determination of distance

It was moved by Jennifer Munson and seconded by Duane Horsley to approve the removal of this policy.  The motion passed on a unanimous roll call vote as follows:

    Ayes: Karen, Onica, Cindy, Duane, Jennifer

 

H. Second Reading of Policies:

700 - Statement of Guiding Principles

701 - School Food Services

702 - Scope of Program

703 - Financial Support

704 - Eligibility for Free Meals or Meals at a Reduced Cost

704.1 - Eligibility for Meals at a Reduced Cost Regulation

704.2 - Meal Charges

705 - Student Transportation Program

705.1 - School Bus Safety Instruction

706 - Transportation of Out-of-District Students

707 - Transportation in Inclement Weather

708 - Bus Service Eligibility

421 - Employee Expression (New Policy)

473 - Personal Leave (Non-Bargaining Personnel)

521 - Student Expression and Student Publications

578 - Student Wellness Plan

578.1 -Student Wellness Plan Regulation

615 - Physical Education

622 - Private Instruction

647 - School Ceremonies and Observation (New Policy)

803 - Transfer of Funds

816 - Disposition of Obsolete Equipment

It was moved by Cindy Johnson and seconded by Onica Ulveling to approve the second reading of these policies. The motion passed on a unanimous roll call vote as follows:

    Ayes: Onica, Cindy, Duane, Jennifer, Karen

 

I. Update on high school class data

Tammie McKenzie presented some info on course numbers, class sizes, number of electives and number of DMACC classes available at the high school.

 

J. Sharing Agreement with Ar-We-Va for speech

It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the sharing agreement with Ar-We-Va for the co-curricular speech program.  The motion passed on a unanimous roll call vote as follows:

    Ayes: Cindy, Duane, Jennifer, Karen, Onica

 

K. Voluntary Retirement

The Board discussed voluntary retirement for 2021-2022 and requested some additional information from Dr. Berlau regarding updating language in the plan for rehiring teachers back. The item will be discussed in November.

 

L. Evaluation templates

The board reviewed three different levels of administrative evaluation templates made available by IASB.

 

Business Office Report:

A. Snow removal bids:

Dr. Berlau discussed the snow removal bids that were received. The bid from Vonnahme was most in line with the bid request and was recommended for approval. It was moved by Cindy Johnson and seconded by Duane Horsley to approve the bid from Vonnahme.  The motion passed on a unanimous roll call vote as follows:

    Ayes: Duane, Jennifer, Karen, Onica, Cindy

 

B. Carroll high school parking lot design bid:

Dr. Berlau presented a bid from JEO consulting in the amount of $8000 for design services related to the expansion of the access lane at CHS. It was moved by Cindy Johnson and seconded by Jennifer Munson to approve the JEO bid. The motion passed on a unanimous roll call vote as follows:

    Ayes: Jennifer, Karen, Onica, Cindy, Duane

 

C. Certified enrollment:

Dr. Berlau and Nicole McCarville presented the certified enrollment data that was certified in October. Certified enrollment for October 1, 2021 was 1670.63 compared to 1707.08 from the previous year.

 

D. Financial reports:

Nicole McCarville presented financial reports as of activity posted 10/20/21 for FY 22.

 

Closed Session:

​At 9:06 PM, it was moved by Duane Horsley and seconded by Onica Ulveling to go into closed session for the superintendent's evaluation under the provisions of code of Iowa 21.5.1.i: to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless an era parable injury so that individuals reputation and that individual request a close session. This session will also be closed to comply with the confidentiality of personnel records. The motion was approved unanimously by roll call vote as follows:

    Ayes: Karen, Onica, Cindy, Duane, Jennifer

 

At 9:45 PM it was moved by Jennifer Munson and seconded by Onica Ulveling to exit the closed session. The motion was approved unanimously.

 

Adjournment:

It was moved by Duane Horsley and seconded by Jennifer Munson to adjourn the meeting at 9:50 p.m.  Unanimous approval.

Minutes

Board of Directors’ Organizational Meeting

November 15, 2021

6:25 p.m. Board Room, Adams Elementary

 

Call to Order:

Board Secretary Nicole McCarville called the meeting to order at 6:23 p.m. in the Board Room at Adams Elementary School and presided over the meeting.  Board members present: Onica Ulveling, Cindy Johnson, Duane Horsley (via Zoom), Karen Friedlein, and Kristen Lundstrom (board member elect).  Staff members present:  Dr. Casey Berlau, Nicole McCarville, Karinne Tharaldson, Tammie McKenzie, Jerry Raymond, Patrick Rabbitt, Craig Rowedder, Kirk Christensen, Roxanne Aden, and Carla Hensen.  Others present: Nathan Konz, Amy Whitver, Kris Boeckman, Sarah Stortz, Jennifer Munson, Drew Munson, Jane Demey, and Dylan Demey.

 

New Board Members Oath of Office:

Board Secretary McCarville administered the oath of office to elected board members Kristen Lundstrom and Duane Horsley.

 

Approval of Agenda:

It was moved by Karen Friedlein and seconded by Onica Ulveling to approve the Board agenda.  The motion passed unanimously.

 

Organizational Meeting:

1. Election of Officers –

• President: Board Secretary McCarville asked for nominations for the office of President.  Nominations received: Cindy Johnson.  All board members unanimously voted for Cindy Johnson to serve as president for the 21-22 year.  Secretary McCarville administered the oath of office to newly elected Board President Cindy Johnson.
• Vice President: Board Secretary McCarville asked for nominations for the office of Vice President.  Nominations received: Onica Ulveling.  All board members unanimously voted for Onica Ulveling to serve as Vice President for the 21-22 year.  Secretary McCarville administered the oath of office to newly elected Vice President Onica Ulveling.

 

President Cindy Johnson took over presiding the organizational meeting.

 

2. Establish Regular Meeting Schedule for 2021-2022

It was moved by Duane Horsley and seconded by Onica Ulveling to hold regularly scheduled board meetings on the 3^rd Monday of the month at 5:30p.m in the Board Room at Adams Elementary with the continued agenda structure of consent agenda and topics for discussion listed.  The motion passed unanimously.

3. Code of Ethics: The board reviewed policy 211 Code of Ethics for their role as board of directors of CCSD.
4. Committees/Appointments for 2021-2022:  The following committees/appointments were recommended by Onica Ulveling and seconded by Karen Friedlein.  The motion was unanimously approved by the board:
   
   1. Transportation Committee: Jeff Cullen and Karen Friedlein
   2. School Improvement Team: Kristen Lundstrom and Onica Ulveling
   3. IASB Legislative Network Liaison:  Cindy Johnson
   4. Negotiations Teams:
      
      1. CEA: Duane Horsley, Karen Friedlein, Nicole McCarville, Casey Berlau
      2. CESA: Duane Horsley, Karen Friedlein, Nicole McCarville, Casey Berlau
      3. Labor Committee: Duane Horsley, Karen Friedlein
   5. Calendar Fact-Finding Committee: Kristen Lundstrom

 

Public Forum:

Carroll High School students Drew Munson and Dylan Demey addressed the board regarding the 7 class requirement in the handbook as well as the PE requirement.  They presented recommended revisions to the handbook and asked that the board put an agenda item on the December regular board meeting to discuss. 

 

Donations:

Two donations were presented for acceptance: $1,500 from Leer, Inc. to the general fund and scrap metal from Ty Healy/Biokinemetrics to the agriculture sciences program.  It was moved by Karen Friedlein and seconded by Onica Ulveling to accept the donations.  The motion passed unanimously.

 

Administrative Report:

A.     Superintendent Report: Dr. Berlau presented some updates on the facility master planning RFP, COVID numbers in the district, the OSHA vaccine ETS, and possible dates for working sessions with TeamWorks and IASB for board development/strategic planning.  Karinne Tharaldson gave an update on professional development activities that have been going on in the district. 

B.    Early Graduation: CHS Principal Tammie McKenzie presented the following list for graduation at semester pending completion of graduation requirements: Brooke Fortner, Jordan Johnston, Allison Rickers, Chloey Steffes, Dani Loneman, Josh Chumbley, Alanna Schuur, David Gonzales, Rebecca Armentrout, Jacey Vonnahme, Zachary Tornow, Damarius Billmeier, Chase Dirkx, Donte Fennell, Austin Fisher, Celeste Gonzales-Galvan, Alex Jansonius, and Kyle McKinsey.  It was moved by Onica Ulveling and seconded by Karen Friedlein to approve the list for graduation pending completion of graduation requirements.  The motion passed unanimously.

C.   General Accreditation Exemption: It was moved by Karen Friedlein and seconded by Kristen Lundstrom to apply for the General Accreditation Standard Exemption for physical education for the 2022-2023 year for grades 9 through 12.  The motion passed unanimously

D.    Teacher Associate Agreements with Kuemper: It was moved by Onica Ulveling and seconded by Karen Friedlein to approve the teacher associate agreements with Kuemper and the motion passed unanimously.

E.    AEA Board of Director Ballot for Director District #3:  It was moved by Onica Ulveling and seconded by Duane Horsley to approve the AEA Board of Director Ballot for Director District #3 presented by Karen Friedlein.  The motion passed unanimously.

F.   First Reading of Board Policies:  The following policies were presented for their first reading:

708 - School Student Transportation Eligibility

708R1 - Student Conduct on School Transportation

708.1R1 - Use of Recording Devices on School Buses Regulation

712 - Extra-Curricular Activities - Bus Service

713 - Field Trips

714 - Summer Program Bus Service

716 - Maintenance Program

717 - General Specifications for New Buildings and Sites

720 - Energy Conservation

721 - Employee-Owned Furnishings and Equipment In Buildings and Work Areas

722 - Asbestos Containing Materials

430 - Holidays

924.1 - Online Fundraising Campaigns - Crowd funding

      It was moved by Karen Friedlein and seconded by Onica Ulveling to approve the first reading of the policies.  The motion passed unanimously.

     

      The following policies were recommended to be deleted:

711 - Exceptions to Distance Requirement

715 - Transportation Insurance Program

715R1 -Transportation Insurance Program Regulation

716R1 - Maintenance Program Regulation

719 - Bomb Threats

      It was moved by Karen Friedlein and seconded by Onica Ulveling to approve the removal of these policies.  The motion passed unanimously.

 

Business Office Report:

1. SBRC Modified Supplemental Aid Request:

It was moved by Onica Ulveling and seconded by Karen Friedlein to approve the filing of the SBRC modified supplemental aid request in the amount of $140,960 for open enrolled out students.  The motion passed unanimously.

It was moved by Karen Friedlein and seconded by Onica Ulveling to approve the filing of the SBRC modified supplemental aid request in the amount of $3,035.34 for LEP instruction beyond 5 years.  The motion passed unanimously.

2. Request for Modified Allowable Growth for LEP Excess Costs:

It was moved by Karen Friedlein and seconded by Onica Ulveling to approve the request for modified allowable growth for LEP Excess Costs of $14,997.21.  The motion passed unanimously.

3. Capital Outlay:

It was moved by Onica Ulveling and seconded by Kristen Lundstrom to approve the bids for 5 separate projects related to the food service program to be paid by the nutrition fund:

            Fairview Braising Pan – Rapids Wholesale = $22,727

            CHS Braising Pan and Storage – Rapids Wholesale = $40,741

            CMS Heated Cabinet and Storage – Rapids Wholesale = $21,191

            CHS Dry Storage and Shelving – Rapids Wholesale = $13,273

            Adams Heated Cabinet – Rapids Wholesale = $3,100

The motion passed unanimously.

4. Food Service wage adjustment:

It was moved by Karen Friedlein and seconded by Onica Ulveling to approve the proposal from Nicole McCarville and Sara Anderson for an increase in wages for food service department staff for a total projected cost to the 21-22 fiscal year of $29,717.  The motion passed unanimously.

5. Bus Drive Incentive:

It was moved by Karen Friedlein and seconded by Onica Ulveling to approve the proposal from Dr. Berlau and Nicole McCarville for an incentive to bus drivers driving routes, not to exceed $29,000 total for the 2021-2022 year.  The motion passed unanimously.

6. Permission to obtain bids for a Special Education Bus:

Dr. Berlau requested permission to obtain bids for a Special Education Bus equipped with an appropriate lift to meet the needs of some of our students.  It was moved by Onica Ulveling and seconded by Karen Friedlein to approve the request to seek bids and the motion passed unanimously. 

 

Adjournment:

It was moved by Onica Ulveling and seconded by Karen Friedlein to adjourn the meeting at 7:51 p.m.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Cindy Johnson, President      Nicole McCarville, Board Secretary

 

 

Approved: _____________________

 

 

 

Minutes

Regular Board of Directors’ Meeting

November 15, 2021

5:30 p.m. Board Room, Adams Elementary

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Room at Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley (via Zoom) and Karen Friedlein.  Staff members present:  Dr. Casey Berlau, Nicole McCarville (Board Secretary), Karinne Tharaldson, Tammie McKenzie, Jerry Raymond, Patrick Rabbitt, Craig Rowedder, Kirk Christensen, Roxanne Aden, and Carla Hensen.  Others present: Kristen Lundstrom, Nathan Konz, Amy Whitver, Chris and Sara Rodman, Kris Boeckman and Sarah Stortz.

 

Approval of Agenda:

It was moved by Cindy Johnson and seconded by Onica Ulveling to approve the Board agenda.  The motion passed on a unanimous roll call vote.

 

Closed Session:

It was moved by Jennifer Munson and seconded by Onica Ulveling to enter into closed session at 5:31p.m. under Iowa Code 21.5(1)i “to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session”.  The motion passed unanimously on a roll call vote.  The board returned to open session at 5:45p.m.

 

Consider Approval of Resignation and Separation Agreement:

It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the resignation received from the contracted CCSD employee with last day employed of 2/4/22.  The motion passed unanimously.

 

It was moved by Jennifer Munson and seconded by Onica Ulveling to accept and approve the separation agreement between CCSD and the resigning employee.  The motion passed unanimously.

 

Consent Agenda:

A. Minutes of the October 21, 2021 Board Meeting

B. Bill listings in the following amounts:

​General Fund​             $254,917.36

​Student Activity Fund​             $32,979.99

Management Fund:             $878.59

​Local Option Sales Tax​             $19,130.42

​Nutrition Fund​             $47,901.12

​Physical Plant & Equipment Levy​            $3,481.87

Scholarship Fund            $1,749.76

Debt Service Fund (UMB)            $329,665.20

C. Resignation

D. Principal Reports

H. Items Withdrawn from Consent Agenda

It was moved by Jennifer Munson and seconded by Cindy Johnson to approve the consent agenda as presented.  The motion passed on a unanimous roll call vote.

 

Consider Recommendation from Superintendent to Waive Ineligibility Period for Open Enrolled Student in to CCSD:

Dr. Berlau recommended waiving the ineligibility period for a CCSD student open-enrolled in from East Sac County School District for the 21-22 school year wishing to participate in wrestling.  The waiver is a newer rule in Iowa and applies in this case if both the boards of the resident and receiving districts agree to waive.  The resident district waived the ineligibility period at one of their previous meetings.  It was moved by Cindy Johnson and seconded by Onica Ulveling to waive the ineligibility period for this student.  The motion passed unanimously.

 

Unfinished Business:

1. Voluntary Retirement: After discussion of CCSD’s voluntary retirement plan, it was moved by Duane Horsley and seconded by Cindy Johnson to not offer the voluntary retirement benefit for the end of the 21-22 school year.  The motion passed unanimously.
2. Stadium-Video Board: Board President Friedlein recommended the board discuss the video board of the stadium.  After discussion of the logo on the video board, it was moved by Jennifer Munson and seconded by Karen Friedlein to remove the Carroll Tiger logo from the video board and work with Kuemper and the Chamber to find a different logo to put up.  The motion passed unanimously.
3. Second Reading of board policies:  It was moved by Jennifer Munson and seconded by Onica Ulveling to approve the second reading of policies:
   
   1. 705.2 School Bus Passenger Restraints
   2. 709 Bus Service – Special Education Program
   3. 709.1 – Transporting of Students by Employees

The motion passed unanimously.

4. Personnel:

Recommendations:

• Patrick Rabbitt recommended Jade Worley for a severe and profound 6.75 hour teacher associate position at Fairview at a rate of $13.52/hour ($13.32 severe & profound base plus $0.20 for experience).
• Randy Bissen recommended Josh Lucken for the Freshmen Baseball coaching position.  Josh has 3 years of experience coaching baseball and would be on Step 7 receiving $2,839.
• Randy Bissen recommended Josh Peter for a 7^th Grade Girls’ Basketball coaching position.  Josh has no previous basketball coaching experience and would be on Step 0 receiving $1,795.
• Randy Bissen recommended Kirk Christensen for a 7^th Grade Boys’ Basketball coaching position.  Kirk has 15 years of basketball coaching experience and would be on Step 31 receiving $2,898.
• Jeff Cullen recommended Steph Conger for a noon bus route, increasing her contract by 2.5 hours per day at her current route rate of $19.22/hour

Contract Modification:

• Jerry Raymond recommended that Tanya Jackson’s letter of assignment be increased 15 minutes per day to 7.25 hours to be at school with a student who has a one-to-one assignment.

Volunteer:

• Randy Bissen recommended Amy Madsen for a volunteer position with the middle school cheerleaders.

It was moved by Onica Ulveling and seconded by Cindy Johnson to approve the hiring recommendations, contract modification and volunteer.  The motion passed unanimously.

 

Review Election Results:

Board Secretary McCarville reviewed the November 2^nd, 2021 CCSD Board of Director election results.  Results were as follows:

Duane Horsley – 1,506 votes

Kristen Lundstrom – 1,534 votes

Jennifer Munson – 1,221 votes

Salissou Sani Saidou – 594 votes

Scattering – 32 votes

Total – 4,887 votes

The results were canvassed on November 8, 2021 and approved by the Carroll County Board of Supervisors and ex-officio County Board of Canvassers. It was declared that Duane Horsley and Kristen Lundstrom were duly elected for the office of CCSD Board of Director for the term of 4 years.  Board President and other board members thanked Jennifer Munson for her years of services to the CCSD Board.

 

Adjournment:

It was moved by Jennifer Munson and seconded by Onica Ulveling to adjourn the meeting at 6:22 p.m.  Unanimous approval.

 

 

 

____________________________          _____________________________

Cindy Johnson, President      Nicole McCarville, Board Secretary

 

 

Approved: _____________________

 

 

Minutes

Special Board of Directors’ Meeting

November 29, 2021

04:30 p.m.  Board Room, Adams Elementary School

 

Call to Order:

Board President Cindy Johnson called the meeting to order at 04:30 p.m. in the Board Room at Adams Elementary School.  Board members present Onica Ulveling, Cindy Johnson, Kristen Lundstrom, Duane Horsley, and Karen Friedlein.  Staff members present:  Dr. Casey Berlau and Nicole McCarville.  Others present: Nathan Konz, Amy Whitver. 

 

Approval of Agenda:

It was moved by Duane Horsley and seconded by Karen Friedlein to approve the Board agenda.   The motion passed on a unanimous roll call vote. 

 

Bill listings in the following amounts:

General Fund:     Alliant Energy, natural gas            $758.63

             Chalk.com Education, services         $8,750.00

             Woodriver Energy, natural gas         $9,490.09

                                      Total         $18,998.72                   

It was moved by Duane Horsley and seconded by Onica Ulveling to approve the bill list.  The motion passed unanimously.

  

Personnel:

The following resignation was presented for approval:

• Paul Dern wishes to resign from his bus driving position. 

The following hiring recommendation was presented:

• Jake Gute was recommended for hire as the fall play musical director/pit orchestra lead.

It was moved by Onica Ulveling and seconded by Duane Horsley to approve the personnel recommendations.  The motion passed on a unanimous roll call vote.

 

Proposal for Facility Master Plan for Carroll CSD:

Dr. Casey Berlau presented the facility committee’s recommendation to accept the Facility Master Planning proposal from DLR Group at a cost of $28,000.  It was moved by Duane Horsley and seconded by Karen Friedlein to approve the bid from DLR Group at a cost of $28,000 for Facility Master Planning services for the district.  The motion passed on a unanimous roll call vote.

 

Adjournment:

It was moved by Onica Ulveling and seconded by Duane Horsley to adjourn the meeting at 4:37p.m.  Unanimous approval.

 

____________________________          _____________________________

Cindy Johnson, President      Nicole McCarville, Board Secretary

 

 

Approved: _____________________

 

Minutes

Board of Directors Regular Meeting

December 20, 2021

5:30 p.m. Board Room, Adams Elementary

 

Call to Order:

Board President Cindy Johnson called the meeting to order at 5:30 p.m. in the Board Room at Adams Elementary School and presided over the meeting.  Board members present: Onica Ulveling, Cindy Johnson, Duane Horsley, Karen Friedlein, and Kristen Lundstrom.  Staff members present:  Dr. Casey Berlau, Nicole McCarville, Karinne Tharaldson, Tammie McKenzie, and Patrick Rabbitt. Others present: Nathan Konz, Trevor Babcock.

 

Approval of Agenda:

It was moved by Duane Horsley and seconded by Karen Friedlein to approve the Board agenda.  The motion passed unanimously.

 

Consent Agenda:

A. Minutes of the November 15, 2021 Regular Meeting, November 15, 2021 Organizational Meeting and November 29, 2021 Special Meeting

B. Bill listings in the following amounts:

​General Fund​             $231,533.46

​Student Activity Fund​             $42,571.97

​Local Option Sales Tax​             $58,355.63

​Nutrition Fund​             $45,216.77

​Physical Plant & Equipment Levy​            $7,330.28

Debt Service Fund            $800.00

C. Resignations

D. Principal Reports

E. Contract for Fire Inspection Services

F. Board Policy Revisions (2^nd Reading)           
708 - School Student Transportation Eligibility

708R1 - Student Conduct on School Transportation

708.1R1 - Use of Recording Devices on School Buses Regulation

712 - Extra-Curricular Activities - Bus Service

713 - Field Trips

714 - Summer Program Bus Service

716 - Maintenance Program

717 - General Specifications for New Buildings and Sites

720 - Energy Conservation

721 - Employee-Owned Furnishings and Equipment in Buildings and Work Areas

722 - Asbestos Containing Materials

430 - Holidays

924.1 - Online Fundraising Campaigns - Crowd funding

G. Items Withdrawn from Consent Agenda

It was moved by Duane Horsley and seconded by Onica Ulveling to approve the consent agenda as presented.  The motion passed on a unanimous roll call vote.

 

 

Public Forum:

Nobody addressed the Board for the public forum. 

 

Donations:

A donation from the Breda American Legion Auxiliary Unit 607 for $50 to the CHS Media Center was presented for acceptance.  It was moved by Onica Ulveling and seconded by Karen Friedlein to accept the donation.  The motion passed unanimously.

 

Personnel Report:

1. Patrick Rabbit is recommending Megan Dentlinger for a Severe Profound- Special Ed teacher associate position at Fairview and if approved would work 6.75 hours per day.  She would be paid $13.52 per hour (the beginning wage of $13.32 for sever profound plus $0.20 for 2 years of experience). Approval is recommended.
2. Jerry Raymond is recommending Jill Grabenbauer for a special education teacher associate at Carroll Middle School and if approved she would work 7 hours per day. She would be paid $12.75 per hour (the beginning wage of $12.25 for special education plus $0.30 for holding a degree plus $0.20 for 4 years of experience). Approval is recommended.

It was moved by Duane Horsley and seconded by Onica Ulveling to approve the recommendations and the motion passed unanimously.

 

What’s Happening in the Classroom

CHS student Sophia Polking presented to the board regarding 2 statewide leadership opportunities that she is participating in.

 

Administrative Report:

A.     Superintendent Report

B.    Board Calendar for the rest of 2021-2022

      The board discussed the calendar for the rest of the 2021-2022 school year, including adding a work session to the calendar each month on the first Monday of the month.  The work session will be used to discuss (but not act) on topics that are on the month’s regular meeting agenda. 

C .   Board Committees

      The board discussed the committee of the board and possibly adding a community engagement committee.

D.    Consider request from MidAmerican Energy for an Easement: Dr. Berlau presented an easement request from MidAmerican for a utility project they are working on.  It was moved by Duane Horsley and seconded by Karen Friedlein to approve the request and the motion passed unanimously.

E.    Consider reversing the April 2020 suspension of Board Policy 508 Graduation Requirements for a CHS Diploma, Board Policy 508.R1 Course Requirements for a CHS Diploma, and Board Policy 508R2 Course Requirements for a Career Diploma.  Dr. Berlau recommended the reversal of the suspension of these policies. It was moved by Onica Ulveling and seconded by Karen Friedlein to reverse the suspension of the 508, 508.R1 and 508R2 and the motion passed unanimously.

F.   Board Policy Revision- 1^st Reading

The following policies were presented for 1^st reading of revisions:     
107 Assistance Animals

201 Organization of the Board of Directors

212 Exempt Meetings

236 Board meeting Agenda

239 Closed Sessions

525 Student Complaints and Grievances

910 Employee Complaints

472 Sick Leave

DELETE: 318 Communication Channel

            It was moved by Karen Friedlein and seconded by Onica Ulveling to approve the first reading of the policies listed with the deletion of policy 318.  The motion passed unanimously.

 

Business Office Report:

1. Capital Outlay:

1. Website Hosting – Dr. Berlau presented bids for a new website hosting platform that also integrates with an app. Dr. Berlau and Craig Rowedder recommended the bid from Apptegy at a cost of $17,900.  It was moved by Duane Horsley and seconded by Onica Ulveling to approve the bid from Apptegy for $17,900.  The motion passed unanimously.
2. Bus Bids – Dr. Berlau presented bids for a new special education bus.  Dr. Berlau and Jeff Cullen recommended the bid from Hoagland at a cost of $130,000.  It was moved by Karen Friedlein and seconded by Onica Ulveling to approve the bid from Hoagland for $130,000.  The motion passed unanimously.

2. At-Risk/Dropout Prevention funding application for 2022-23:

It was moved by Duane Horsley and seconded by Karen Friedlein to approve the modified supplemental amount of $543,304 for at-risk/dropout prevention funding.  The motion passed unanimously.

3. Budget Updates
4. Resolution for authorized signers on banking/investment accounts:

“The CCSD Board resolves that Cindy Johnson, Board President, be added as an authorized signer on district banking and investment accounts in place of past president Karen Friedlein. Other authorized signers are David Casey Berlau, Nicole McCarville, and LeAnn Kock.”  The resolution was moved by Karen Friedlein and seconded by Onica Ulveling and passed unanimously on a roll call vote.

 

Adjournment:

It was moved by Onica Ulveling and seconded by Duane Horsley to adjourn the meeting at 7:03 p.m.  Unanimous approval.

Minutes

Board of Directors’ Meeting & Work Session

December 8, 2021

05:30 p.m.  Board Room, Adams Elementary School

 

Call to Order:

Board Vice President Onica Ulveling called the meeting to order at 05:30 p.m. in the Board Room at Adams Elementary School.  Board members present Onica Ulveling, Kristen Lundstrom, Duane Horsley, and Karen Friedlein.  Staff members present:  Dr. Casey Berlau, Tammie McKenzie, Jerry Raymond, Karinne Tharaldson, Patrick Rabbitt, Crystal Boes and Jill Greiman.  Visitor present was Dennis Cheesebrow with TeamWorks International.

 

Approval of Agenda:

It was moved by Duane Horsley and seconded by Karen Friedlein to approve the Board agenda.   The motion passed on a unanimous roll call vote. 

 

Work Session:

The Board and administrative team went into a work session with TeamWorks International on strategic planning.  Board President Cindy Johnson arrived to the meeting at 6:25 p.m.

 

Adjournment:

It was moved by Onica Ulveling and seconded by Karen Friedlein to adjourn the meeting at 8:07p.m.  Unanimous approval.

 

Minutes

Board of Directors’ Meeting & Work Session

December 9, 2021

05:30 p.m.  Board Room, Adams Elementary School

 

Call to Order:

Board President Cindy Johnson called the meeting to order at 05:30 p.m. in the Board Room at Adams Elementary School.  Board members present Cindy Johnson, Onica Ulveling, Kristen Lundstrom, Duane Horsley, and Karen Friedlein.  Staff members present:  Dr. Casey Berlau, Tammie McKenzie, Jerry Raymond, Karinne Tharaldson, Crystal Boes and Jill Greiman.  Visitor present was Dennis Cheesebrow with TeamWorks International.

 

Approval of Agenda:

It was moved by Duane Horsley and seconded by Onica Ulveling to approve the Board agenda.   The motion passed on a unanimous roll call vote. 

 

Work Session:

The Board and administrative team went into a work session with TeamWorks International on strategic planning. 

 

Adjournment:

It was moved by Duane Horsley and seconded by Karen Friedlein to adjourn the meeting at 7:49 p.m.  Unanimous approval.

 

 

Board of Directors Regular Meeting Minutes

January 17, 2022

5:30 p.m. Board Room, Adams Elementary

 

Call to Order:

Board President Cindy Johnson called the meeting to order at 5:30 P.M. in the Board Room at Adams Elementary School and presided over the meeting.

 

Public Forum:

No one present to address the Board for the public forum. 

 

Roll Call:

Board members present: Karen Friedlein, Duane Horsley, Cindy Johnson, Kristen Lundstrom and Onica Ulveling. 

Staff members present:  Dr. Casey Berlau, Tammie McKenzie, Patrick Rabbitt, Jerry Raymond, Karinne Tharaldson and LeAnn Kock. Others present: Nathan Konz and Trevor Babcock.

 

Approval of Agenda:

It was moved by Horsley, seconded by Ulveling, to approve the Board agenda.  The motion passed on a unanimous roll call vote.

 

Consent Agenda:

A. Minutes of the December 8, 2021 and December 9, 2021 Meetings/Work Sessions and December 20, 2021 Regular Meeting.

B. Bill listings in the following amounts:

​General Fund​             $739,532.91

​Student Activity Fund​             $37,693.83

​Nutrition Fund​  $36,819.89

​Physical Plant & Equipment Levy​  $2,585.68

C. Resignations

D. Board Policy Revisions (2^nd Reading)

The following policies were presented for 2^nd reading of revisions:
107 – Assistance Animals

201 – Organization of the Board of Directors

212 – Exempt Meetings

236 – Board meeting Agenda

239 – Closed Sessions

525 – Student Complaints and Grievances

910 – Employee Complaints

472 – Sick Leave

E. Items Withdrawn from Consent Agenda

 

On a motion by Horsley, seconded by Friedlein, the Consent Agenda was approved as presented.  The motion passed on a unanimous roll call vote.

 

 

Donations:

None

 

Follow Up on District Mission, Vision, Beliefs:

The Board tabled until February 7^th, 2022 Work Session.

 

Personnel Report:

1. Jerry Raymond is recommending Kayla Dammann for a special education teacher associate at Carroll Middle School and if approved would work 7 hours per day.  Approval is recommended.
2. Patrick Rabbitt is recommending Cassandra (Kayce) Pudenz for a special education teacher associate at Fairview and if approved she would work 6.75 hours per day. Approval is recommended.
3. Jeff Cullen would like to recommend Blake Fiferlick for an AM and PM contracted bus driving position and, if approved, would work approximately 4 hours per day.  Approval is recommended.
4. Jeff Cullen would like to recommend Margaret Gruba for the shuttle driver position and, if approved, would work approximately 5 hours per day.  Approval is recommended.
5. Jeff Cullen would like to recommend Clare Nagl for an activity bus driver position pending receipt of a DOT physical and a clear background check. Approval is recommended.
6. Jeff Cullen would like to recommend Gary Magill for an activity bus driver position pending receipt of a DOT physical and a clear background check.  Approval is recommended.
7. Jeff Cullen would like to recommend John Bernholtz for an activity bus driver position pending receipt of a DOT physical and a clear background check.  Approval is recommended.

It was moved by Horsley, seconded Friedlein to approve the recommendations.  The motion passed on a unanimous roll call vote.

 

Administrative Report:

1. Superintendent Report
2. Consider approval of revisions to Teacher Leadership and Compensation Plan

It was moved by Friedlein, seconded by Horsley, to approve the revisions to the Teacher Leadership and Compensation Plan with future changes.  The motion passed on a unanimous roll call vote.

3. Consider approval of staffing plan for 2022-2023

It was moved by Horsley, seconded by Ulveling, to approve the staffing plan for 2022-2023.  The motion passed on a unanimous roll call vote.

D.    Consider approval of Job Descriptions:

            Teacher – Media Specialist

            Teacher – Science – Elementary

            Teacher – Industrial Arts

            Teacher – Transitional Kindergarten

            Teacher – Physical Education

            Teacher – Elementary Interventionist

            Social Worker – District

            Curriculum Coordinator

            Curriculum Lead

            Instructional Mentor

It was moved Friedlein, seconded by Horsley, to approve the Job Descriptions as presented.  The motion passed on a unanimous roll call vote.

5. Consider approval of Athletic Sharing Agreement: Audubon – Girls Soccer

It was moved by Horsley, seconded by Ulveling, to approve an Athletic Sharing Agreement with Audubon CSD for Girls Soccer.  The motion passed on a unanimous roll call vote.

6. Consider approval of date, place and time for public hearing on the 2022-2023 School Calendar

It was moved by Ulveling, seconded by Friedlein, to approve Monday, February 21^st at 5:30 P.M. in the Board Room, Adams Elementary for the public hearing on the 2022-2023 School Calendar.  The motion passed on a unanimous roll call vote.

7. Consider approval of new courses for the 2022-2023 school year

It was moved by Ulveling, seconded by Lundstrom, to approve the new courses for the 2022-2023 school year as presented.  The motion passed on a unanimous roll call vote.

8. Approve resolution to request additional funding for statewide voluntary preschool enrollment increase in the 2021-2022 school year

It was moved by Friedlein, seconded by Ulveling, to approve the resolution to request additional funding for statewide voluntary preschool enrollment increase for the 2021-2022 school year. The resolution is as follows: “As part of the district's response to the impact of the COVID-19 pandemic, the district’s administration is authorized to submit a request to the School Budget Review Committee for funding related to FY22 SWVPP increased enrollment in the amount of $75,883.50.”  The motion passed on a unanimous roll call vote.

1. Consider request to revise board policy 509 – Registration Requirements and Case Load

It was moved by Horsley, seconded Friedlein, to approve a revision to board policy 509 – Registration Requirements and Case Load.  The motion failed on a 3-2 vote with Horsley and Friedlein voting in favor and Johnson, Lundstrom and Ulveling voting against.

10. Consider reversing the Suspension of Board Policies: 555 Commencement; Suspension of Board Policy 915R2 – Use or Rental of CHS Gymnasium

It was moved by Horsley, seconded by Lundstrom, to reverse Board policy 555 Commencement and Suspension of Board Policy 915R2 – Use or Rental of CHS Gymnasium. The motion passed on a unanimous roll call vote.

11. Board Policy Review - 1^st Reading

The following policies were presented for 1^st reading of revisions:     
800 Statement of Guiding Principles

         801 Planning the Budget

         802 Budget as a Spending Plan

         803 Transfer of Funds

         804 Fund Balance Reporting

         805 Local – State – Federal – Miscellaneous Revenue

         808 Cash in School Building

         809 Gifts, Grants and Bequests

         810 Depository of Funds

         811 Investments

         812 Emergency Repairs

It was moved by Ulveling, seconded by Friedlein, to approve the first reading of the policies listed.  The motion passed on a unanimous roll call vote.

 

         Delete 502R3 Request for Remote Learning

         Delete 718 Placement of Christmas Decorations in School Buildings

         Delete 807 Sale and Purchase of Goods and Services

It was moved by Horsley, seconded by Ulveling, to approve the deletion of policies 502R3, 718 and 807.  The motion passed on a unanimous roll call vote.

 

Correspondence/Announcements/Information

1. February 1 – Iowa Association of School Board’s Day on the Hill
2. February 7 – Board work session
3. February 14 – No School – Professional Development
4. February 28 – Board Work Session on Superintendent Evaluation
5. March 7^th and 10^th – Parent Teacher Conferences
6. March 11 – No School – PreWorked Contract Day

 

Adjournment:

It was moved by Friedlein, seconded by Ulveling, to adjourn the meeting at 8:15 P.M.  Unanimous approval.

Board of Directors Special Meeting Minutes

January 3, 2022

5:30 P.M. Board Room, Adams Elementary

 

Call to Order:

Board President Cindy Johnson called the meeting to order at 5:30 P.M. in the Board Room at Adams Elementary School and presided over the meeting. 

 

Roll Call:

Board members present: Karen Friedlein, Duane Horsley, Cindy Johnson and Onica Ulveling.

Board members absent: Kristen Lundstrom. 

Staff members present: Dr. Casey Berlau, Karinne Tharaldson, Tammie McKenzie and LeAnn Kock.

Others present: Roxanne Aden, Ann Slechta, Kyle Stevens, Carla Henson, Sara Anderson, Sandra Redlinger, Drew Munson, Dylan DeMey, Mike McCaffrey, Amy Whitver, Nathan Konz and Trevor Babcock.

 

Approval of Agenda:

The Board agenda was approved on a motion by Friedlein, seconded by Ulveling. The motion passed on a unanimous roll call vote.

 

Consider Adoption of Board Policy 413.1 – Employee Vaccination/Testing Requirements:

After discussion the Board elected not to take action on the policy.  A meeting has been tentatively scheduled for Monday, January 10, 2022 at 6:00 P.M. to consider this policy.

 

Work Session:

• Learning pathways and increasing academic requirements and supports in the Carroll CSD.
• Teacher Leadership and Compensation (TLC) plan.
• Staffing Plan for 2022-23.

 

Adjournment:

On a motion by Ulveling, seconded by Friedlein, unanimous consent, the meeting was adjourned at 7:42 P.M.

Minutes

Board of Directors Regular Meeting

February 21, 2022

5:30 p.m. Board Room, Adams Elementary

 

Call to Order:

Board President Cindy Johnson called the meeting to order at 5:30 p.m. in the Board Room at Adams Elementary School and presided over the meeting.  Staff members present:  Dr. Casey Berlau, Nicole McCarville, Karinne Tharaldson, Tammie McKenzie, Jerry Raymond, Patrick Rabbitt, Jeff Dvorak and Tom Borchers. Others present as members of the public: Amy Whitver, Trevor Babcock, Kris Boeckman, Roxanne Aden, Jennifer Holm-Gradoville, KC Meiners.

 

Public Forum:

Nobody addressed the Board for the public forum.

 

Roll Call: 

Board members present: Cindy Johnson, Duane Horsley, Kristen Lundstrom, Karen Friedlien, and Onica Ulveling

 

Approval of Agenda:

It was moved by Duane Horsley and seconded by Onica Ulveling to approve the Board agenda.  The motion passed unanimously.

 

Public Hearing:

Karen Friedlien moved and Onica Ulveling seconded to open the public the hearing on the 2022-2023 school calendar.  The motion passed unanimously on a roll call vote.  No comments or discussion was presented on the calendar as presented.  Onica Ulveling moved and Karen Friedlien seconded to close the public hearing on the 2022-2023 school calendar.  The motion passed unanimously on a roll call vote.

 

CEA Opening Proposal:

Tom Borchers, representing the Carroll Education Association “CEA”, presented the CEA’s opening offer for the 2022-2023 wage negotiations with an opening offer of a 5% package increase and recognizing the CEA as the bargaining unit through 2024.

 

CCSD Opening Proposal to CEA:

Dr. Berlau presented the CCSD opening offer to CEA of a $110 base wage increase (total package of 1.5% or $170,822, assuming at 6.7% insurance increase) for a one year agreement thru 6/30/2023.

 

Consent Agenda:

A. Minutes of the January 3, 2022 and January 17, 2022 meetings

B. Bill listings in the following amounts:

​General Fund​             $363,420.38

​Student Activity Fund​             $29,128.09

Management Fund             $2,143.00

PPEL Fund                        $325,982.22

​Local Option Sales Tax​             $13,743.48

​Nutrition Fund​             $53,222.80

C. Resignations

D. Field Trips

E. Board Policy Revisions (2^nd Reading)           

800 Statement of Guiding Principles

801 Planning the Budget

802 Budget as a Spending Plan

803 Transfer of Funds

804 Fund Balance Reporting

805 Local - State - Federal - Miscellaneous Revenue

808 Cash in School Buildings

809 Gifts, Grants, and Bequests

810 Depository of Funds

811 Investments

812 Emergency Repairs

F. Reports from Superintendent, Director of Teaching and Learning, and Building Principals

G. Items Withdrawn from Consent Agenda

It was moved by Duane Horsley and seconded by Karen Friedlien to approve the consent agenda as presented.  The motion passed on a unanimous roll call vote.

 

Donations:

Donations from the Trinity Episcopal Church for $500 to Fairview Elementary, Tom & Sherry Reiter for $50 to the CMS Media Center in memory Mary Keat, and from Subway for $439.50 for the sandwiches for wrestling officials/workers at the CHS wrestling invite were presented for acceptance.  It was moved by Karen Friedlien and seconded by Onica Ulveling to accept the donation.  The motion passed unanimously.

 

Personnel Report:

1. Randy Bissen is recommending Ann Vincent and Kim Lee for Prom Coordinator positions. If approved each would be on Step 0 of the salary schedule and would receive $831. Approval is recommended.

2. Jeff Dvorak is recommending Eric Hahn for the snow removal position. Eric is currently a MS coach for us. If approved Eric would be paid $13.00 per hour. Approval is recommended.

3. Jeff Dvorak is recommending Jeff Tiefenthaler for a custodial position at Carroll High School. If approved Jeff would work 8 hours per day and receive $12.75 per hour. Jeff would fill an open evening shift. Approval is recommended retroactive to January 19th.

4. Jeff Cullen is recommending Amber Arkland for the Bus Washing Technician position. If approved Amber would work 2 to 3 Hours per day at $10.00. Approval is recommended contingent upon receipt of a clear background check.

5. Jill Greiman and Karinne Tharaldson are recommending Carol Crampton for the District Social Worker position. Carol has 29 years of experience in the mental health and counseling field. If approved Carol would be on Step 30 of the BA lane of the 2022-2023 salary schedule. The wage on the 2021-2022 salary schedule would be $59,769 (Base of $53,002, TSS of $948, and TSS of $5,819). If approved she would work 190 days. Approval is recommended contingent upon receipt of a clear background check.

6. Pat Rabbitt is recommending Brooke Eischeid for the Transitional Kindergarten position. Brooke has 4 years of experience. If approved Brooke would be on Step 9 of the BA lane of the 2022-2023 salary schedule. The wage on the 2021-2022 salary schedule would be $45,685 (Base of $39,166, TSS of $700, and TSS of $5,819) plus a $2,000 signing bonus. If approved she would work 190 days. Approval is recommended contingent upon receipt of a clear background check.

7. Randy Bissen is recommending Jaxon Heinz for the Head Girls Golf Position. He has 0 years paid experience but was an all-conference golfer in high school, golfed a semester at college, and is a scratch golfer now. He will do a great job leading our girls’ golf program. If approved he would be on Step 0 of the salary schedule and would receive $3,324. Approval is recommended.

TRANSFER:

1. Crystal Boes is recommending Carrie Hampton for the Elementary Science instructor position. Carrie is currently on Step 7 of the BA lane of the salary schedule and if approved would be on Step 8 of the BA lane of the 2022-2023 salary schedule for this position.  Approval is recommended.

It was moved by Duane Horsley and seconded by Karen Friedlien to approve the recommendations and the motion passed unanimously.

 

Administrative Report:

A.     Discussion of District Mission, Vision and Values

B.    Job Descriptions

      Dr. Berlau presented two revised job descriptions for the Secretary – Elementary Building and Head Custodian for Middle School and Fairview positions.  The board reviewed the descriptions and with two minor recommendations (adding computer skills to the secretary position and adding the word safe in a sentence in the custodian position), it was moved by Duane Horsley and seconded by Karen Friedlien to approve the job descriptions.  The motion passed unanimously. 

C.   2022-2023 School Calendar

      Dr. Berlau presented the 2022-2023 school calendar that was developed by the calendar committee representing CCSD, Kuemper and Ar-We-Va staff and families.  Duane Horsley moved and Karen Friedlien seconded to approve calendar as presented.

D.    Approve School Improvement Advisory Council: Dr. Berlau presented the School Improvement Advisory Council members for approval.  Duane Horsley moved and Karen Friedlien seconded to approve the committee as presented.

E.    Consider request to dispose of 2003 Freightliner School Bus.  Dr. Berlau asked for board approval to dispose of a 2003 Freightliner School Bus through the use of an online auction service.  Onica Ulveling moved and Duane Horsley seconded to allow the district to dispose of the 2003 Freightliner thru the use of an online auction service.

 

Business Office Report:

1. Capital Outlay:

1. Tractors – Jeff Dvorak presented two bids for a new multipurpose tractor to replace an existing older tractor due to maintenance costs and performance issues.  He presented a bid from Rueters for $47,792 and from John Deere for $54,115.  He also presented a lease option from Rueters for an additional tractor that would allow for more flexibility and efficiency from his staff for a cost of $20/engine hour for approximately 100-150 engine hours.  It was moved by Duane Horsley to accept the Rueters bid for the Kubota MX6000 at $47,792 as well as the lease at $20/engine hour for a CaseIH Farmall 115A.  Onica Ulveling seconded the motion and it passed unanimously.   
2. Bus Bids – Dr. Berlau presented a bid for installation of a new projector and mount for the CHS auditorium.  DB Acoustics provided bids on three different projectors and it was recommended based on our usage to use an 8000 lumen projector.  The bid for the 8000 lumen projector with installation and wireless connection for presenting was $16,895.  Onica Ulveling moved and Karen Friedlien seconded to approve the bid.  The motion passed unanimously.

 

Adjournment:

It was moved by Onica Ulveling and seconded by Duane Horsley to adjourn the meeting at 6:48 p.m.  Unanimous approval.

Minutes

Board of Directors’ Meeting & Work Session

February 7, 2021

05:30 p.m.  Board Room, Adams Elementary School

 

Call to Order:

Board President Cindy Johnson called the meeting to order at 05:30 p.m. in the Board Room at Adams Elementary School.  Board members present Cindy Johnson, Onica Ulveling, Kristen Lundstrom, Duane Horsley, and Karen Friedlein.  Staff members present:  Dr. Casey Berlau, Tammie McKenzie, Jerry Raymond, Karinne Tharaldson, Patrick Rabbitt, and Crystal Boes.  Public members Cassie Burke and Candace Gross were present.

 

Approval of Agenda:

It was moved by Karen Friedlein and seconded by Onica Ulveling to approve the Board agenda.   The motion passed on a unanimous roll call vote. 

 

Work Session:

The Board and administrative team went into a work session with a presentation from the Elementary admin team and then discussion on the District Mission, Vision, and Values.

 

Adjournment:

It was moved by Duane Horsley and seconded by Onica Ulveling to adjourn the meeting at 6:51p.m.  Unanimous approval.

 

 

Minutes

Board of Directors Regular Meeting

March 21, 2022

5:30 PM, Adams Elementary Board Room

 

1. CALL MEETING TO ORDER – Board President Cindy Johnson called the meeting to order at 5:30 PM     

 

2. PUBLIC FORUM – Nobody address the Board for the public forum.     

 

3. ROLL CALL – Board members present: Cindy Johnson, Onica Ulveling, Karen Friedlein, and Duane Horsley.  CCSD Administrators present: Dr. Casey Berlau, Nicole McCarville, Tammie McKenzie, Karinne Tharaldson, and Jerry Raymond.  Others present (staff and public): Justin McCool, Trevor Babcock, KC Meiners, Todd Louwagie, Carmen Schimmer, Todd Schimmer, Roxanne Aden, Cathy Smith, Deb Grote, Carla Henson, Debbie Mohr, Tanya Jackson, Beth Wenck     
    

4. APPROVE AGENDA – Duane Horsley moved to approve the agenda and Karen Friedlein seconded.  The motion passed unanimously.     

 

5. CESA OPENING PROPOSAL – Todd Louwagie of ISEA representing CESA presented the opening offer for 2022-2023 with: $1.00 increase to starting and current wages for Teacher Associates, an increase from $0.30 to $0.50 for certificate bonus for Teacher Associates, a $1.00 increase to starting wages for the Route and Activity Drivers, and a range of $0.25-$9.20 of current Route Driver wages for a total salary increase for the group of 8.48% and package increase of 8.09% (or $211,616.14).
    

6. CARROLL CSD OPENING PROPOSAL – Dr. Berlau presented the CCSD opening offer to CESA for the 2022-2023 school year which included a $0.05 across the board increase for a package increase of 1.74%.

 

7. APPROVE AGREEMENT WITH CARROLL EDUCATION ASSOCIATION FOR 2022-2023 – Duane Horsley moved and Onica Ulveling seconded to approve the CEA contract for 2022-2023 which included $825 increase to base wages for a salary package increase of 2.55% and package increase of 3.31% and cost of $375,233.  The motion passed unanimously.

 

8. CONSENT AGENDA     
   
   1. Minutes from February 7, 2022 and February 21, 2022
   2. Bill List General Fund #1, General Fund #2, Activity Fund #1, Activity Fund #2

3. Resignations
4. Items withdrawn from Consent Agenda
5. Field Trips- None presented
6. Reports from Superintendent and Building Principals

7. Agreement with University of Northern Iowa to host student teachers
8. Agreement with Morningside University to host student teachers
1. Agreement with The Regents Alternative Pathway to Iowa Licensure (RAPIL)
10. AEA Purchasing Agreement - The food service department has the opportunity to enter into an agreement with AEA to purchase food and equipment at reduced rates.
11. Board Policy Review - The board will have a First Reading of the following board policies:

913- Gifts, Grants, and Bequests

914- Public Conduct on School Premises

915- Use or Rental of Facilities

916- Loan of School Equipment

Karen Friedlein moved and Onica Ulveling seconded to approve the consent agenda as presented.  The motion passed unanimously.
 

9.  DONATIONS Steve Klocke would like to donate record boards to be posted in the wrestling room in memory of his father, George Klocke.  Onica Ulveling moved and Duane Horsley seconded to accept the donation.  The motion passed unanimously

 

10.      PERSONNEL REPORT

            RECOMMENDATIONS:

1. Jerry Raymond is recommending Steven Bieret for the CMS 8th Grade Social Studies teacher position for the 2022-2023 school year. Steven is a graduate of Buena Vista University in Secondary Education in All Social Sciences (Grades 5-12). If approved Steven would be on the BA step 2 receiving a salary of $41,964 ($35,527 base plus $618 TSS plus $5,819 TSS). Steven will also receive a $2,000 signing bonus. Approval is recommended contingent upon receipt of a clear background check.

2. Casey Berlau is recommending Daniel Cordova Gonzalez for an ESL Instructor position for 2022-2023. Daniel received his BA from Universidad Madero and his MA from Universidad de las Americas. Daniel has been teaching at Kuemper High School and prior to that he taught at Eastern Iowa Community College. If approved Daniel would be on the MA lane Step 10 receiving a salary of $50,235 ($43,657 base plus $759 TSS plus $5,819 TSS). Daniel will also receive a $2,000 signing bonus. Approval is recommended.

3. Randy Bissen is recommending Brian Grooms for a 7th grade boy's track coaching position. Brian has no pervious paid track coaching experience. If approved he would be on Step 0 and would be paid $1,662. Approval is recommended.

4. Randy Bissen is recommending Tyler Swope for a Middle School boy's track coaching position. Tyler has no pervious paid track coaching experience. If approved he would be on Step 0 and would be paid $1,662. Approval is recommended.

5. Randy Bissen is recommending Josh Peter for a Middle School boy's track coaching position. Josh has no pervious paid track coaching experience. If approved he would be on Step 0 and would be paid $1,662. Approval is recommended.

CORRECTIONS:

1. The board approved Carrie Hampton on February 21, 2022 for the Elementary Science position for the 2022-2023 school year. The board approved Carrie at Step 8 of the BA lane for 2022-2023. Teachers are not advancing a Step for 2022-2023 so Carrie will be on Step 7 for 2022-2023.

TRANSFERS:

1. Rachel Wittry will move to the CHS Special Education - Strat I position at CHS for the 2022-2023 school year.

2. Jodi Handlos will move from her 6th grade instructor position to the CMS STEM position for the 2022-2023 school year

VOLUNTEER:

1. Randy Bissen is recommending Samantha Vonnahme as a volunteer with the girl’s golf program. Approval of volunteer is recommended.

Duane Horsley motioned and Onica Ulveling seconded to approve the personnel recommendations as presented. The motion passed unanimously.

 

11.    ADMINISTRATIVE REPORT           

1. Job Description Review:

1.  Teacher - Middle School Social Studies

2.  Teacher - STEM

3.  Sponsor: Mock Trial at CMS

4.  Sponsor: Mock Trial at CHS

5.  Sponsor: History Day

6.  Director of Special Education

7.  Elementary Principal

Duane Horsley and Karen Friedlein moved and seconded, respectively, to approve the job descriptions.  The motion passed unanimously.

2. Consider New Courses for CHS – Tammie McKenzie, CHS Principal, presented a proposal to offer 2 new science classes and 4 new Physical Education classes for the 2022-2023 school year.  Karen Friedlein moved and Onica Ulveling seconded to approve the proposed CHS classes for the 2022-2023 year.  The motion passed unanimously.
3. DMACC Courses of 2022-2023 – The proposed DMACC course offerings for 2022-2023 were presented.  Onica Ulveling moved and Karen Friedlein seconded to approve the DMACC courses for the 2022-2023 year.  Kristen Lundstrom abstained from voting.  The motion passed 4-0. 
4. Administrative Structure Plan for 2022-2023 school year – Dr. Berlau presented his plan for administrators for the 2022-2023 year with the resignation of 2 building principals and the CHS Student Services Coordinator.  His plan presented included replacing the Student Services Coordinator with an Assistant Principal or Dean of Students at CHS.  For the elementary schools, he proposed going from a Principal and Assistant Principal covering both Fairview and Adams to a Principal at Fairview and a Principal/Director of Special Education position for principal duties at Adams and Director of Special Ed duties for the entire district.  Karen Friedlein moved and Onica Ulveling seconded to approve the proposed administrator plan for 2022-2023.  The motion passed unanimously.
5. FFA Farm Leases for 2022

      1. Farm Lease with Kuemper

      2. Farm Lease with Todd Rueter

             Duane Horsley moved and Karen Friedlein seconded to approve the farm leases with Kuemper and Todd Rueter.  The motion passed unanimously.

 

   12.    BUSINESS OFFICE REPORT            (6:15 PM)

1. Present draft of 2022-2023 Certified Budget – Nicole presented the draft of the 2022-2023 certified budget, which shows a property tax levy of 9.48541 compared to levy rate from FY22 of 9.4685.
2. Set date, time and location for public hearing for certified budget – The Board set a public hearing date and time of Wednesday April 6^th at 12:00 PM at the Adams Elementary Board Room for the FY23 certified budget as well as the FY22 revised budget.
3. Bids for gate replacement at bus barn

                               Bid #1 – American Fence Co $18,433

                               Bid #2 – Tigges Overhead Doors $12,110.06

             Duane Horsley moved and Onica Ulveling seconded to approve the bid from Tigges Overhead Doors for $12,110.06 for the gate replacement at the bus barn.  The motion passed unanimously.

4. Budget Reports

 

   13.    ADJOURNMENT – Cindy Johnson moved to adjourn the meeting at 6:46 PM, unanimous approval.

Minutes

Board of Directors’ Meeting & Work Session

March 7, 2021

05:30 p.m.  Board Room, Adams Elementary School

 

Call to Order:

Board President Cindy Johnson called the meeting to order at 05:30 p.m. in the Board Room at Adams Elementary School.  Board members present were Cindy Johnson, Onica Ulveling, and Kristen Lundstrom.  Duane Horsley and Karen Friedlein were absent.  Staff members present:  Dr. Casey Berlau, Karinne Tharaldson, and Nicole McCarville.  Others present: KC Meiners, Trevor Babcock, Amy Whitver, Roxanne Aden, Candace Gross, and Sara Anderson.

 

Approval of Agenda:

It was moved by Onica Ulveling and seconded by Kristen Lundstrom to approve the Board agenda.   The motion passed on a unanimous roll call vote. 

 

Personnel Report:

            Dr. Berlau presented the following personnel recommendations:

RESIGNATIONS:

1. Kelly Borchers wishes to resign from her Academic Competitions Moderator position.

2. Shelley Helmich wishes to resign from her 7th grade volleyball coaching position.

3. Sonia Walsh wishes to resign from her positions as: Head Drama, Assistant Large Group Speech Coach, Assistant Individual Speech Coach. Sonia has worked in these positions for 11 years.

4. Bob Brown wishes to resign from his bus driving position. Bob has driven bus for CCSD for 8 years.

RECOMMENDATIONS:

1. Karinne Tharaldson is recommending Kelli Schulz and Ryan Simmelink for Curriculum Coordinator positions for 2022-2023. If approved Kelli and Ryan would receive $15,000 in addition to their teaching contract salary.

2. Karinne Tharaldson is recommending Sandy Kluver and Linsey Pick for Instructional Mentor positions for 2022-2023. If approved Sandy and Linsey would receive $10,000 in addition to the teaching contract salary.

3. Karinne Tharaldson is recommending Doug Leiting, Jennifer Swope, Karla Flattery, Trace Murray, Tom Borchers, Kelly Borchers, Nicole Cote, Lindsay Conley, Renee Friedrichsen, Jesse Strong, Peggy McDonald, Jodi Handlos, Rachel Wittry, Holly Warnke, Breeley Cleveland, Kalee Vonnahme, Sara Hamilton, Heather Cornelius Tina Luchtel, Joelle White, and Carrie Hampton for Curriculum Lead positions for 2022-2023. If approved they would receive $5,000 in addition to their teaching contract salary.

4. Patrick Rabbitt is recommending Kelly Perrin for Elementary Interventionist position. Kelly is currently on Step 37 of the BA lane of the salary schedule and if approved would be on Step 37 of the BA lane of the 2022-2023 salary schedule for this position.

 

5. Jerry Raymond is recommending Jacob Thompson for the CMS 1.0 FTE Physical Education teacher position for the 2022-2023 school year. Jacob will graduate from Buena Vista University in May, with a Bachelor of Science degree in Physical Education along with a coaching endorsement. The wage on the 2021-2022 salary schedule would be $41,649 (Base of $33,236, TSS of $594, and TSS of $5,819) plus a $2,000 signing bonus. If approved he would work 190 days.

6. Jerry Raymond is recommending Keli Ballantine for the CMS 1.0 FTE STRAT II teacher position for the 2021-2022 school year. Keli will graduate from Buena Vista University in May, with an endorsement in Special Education. She currently holds a degree in Elementary Education. The wage on the 2021-2022 salary schedule would be $41,649 (Base of $33,236, TSS of $594, and TSS of $5,819) plus a $2,000 signing bonus. If approved he would work 190 days.

7. Randy Bissen is recommending Tony Hooper for assistant varsity track coaching position. Tony has 7 years of paid coaching track coaching experience and if approved would be on Step 15 of the salary schedule and would receive $3,234.

Onica Ulveling moved and Kristen Lundstrom seconded to approve the personnel report as presented.  The motion passed unanimously.

 

Board Member Duane Horsley joined the meeting at 5:45PM

 

Work Session:

The Board and administrative team went into a work session on the FY23 draft budget, discussing enrollment projections, expense assumptions, and other factors impacting the FY23 budget.

 

Staff Retention Bonus: 

            Dr. Berlau and Nicole McCarville presented some information on Governor Reynolds’ Teacher Retention Payment that pays eligible teachers a bonus of $1,000 based on certain eligibility requirements.  They also discussed their ESSER funding balances and various costs for providing an incentive to other staff not covered under the Teacher Retention Payment.  Duane Horsley moved to pay, using ESSER funds as applicable:

1. Teachers already receiving the Teacher Retention Payment under Governor Reynolds plan an additional $1,000
2. Staff under contract under the CEA not eligible for the Teacher Retention Payment, CESA staff with a contract/letter of assignment, Non-Bargaining staff with a letter of assignment, and Administrators/Directors with a contract/letter of assignment for FY21-22 who are currently employed in good standing with intentions to finish the school year a payment of $2,000;
3. Substitutes who have worked at least 5 days in the FY21-22 school year, coaches and sponsors that are not eligible in the previous categories a payment of $500

for a total estimated cost of about $504,000.  Onica Ulveling seconded the motion and the motion passed unanimously on roll call vote.

 

Adjournment:

It was moved by Duane Horsley and seconded by Onica Ulveling to adjourn the meeting at 6:27p.m.  Unanimous approval.

 

 

 

Minutes

Carroll Community School Board of Directors’ Regular Meeting

April 21, 2022

5:30 PM, Adams Elementary Board Room

 

Due to the large number of people in attendance for the public forum, the meeting was temporarily moved to the Adams Elementary Cafeteria to accommodate all in attendance.

 

1.               CALL MEETING TO ORDER – Board President Cindy Johnson called the meeting to order at 5:30.

 

2. PUBLIC FORUM – The following individuals addressed the Board regarding concerns they have regarding the District: Becky Boes, Kaitlynn Kaufman, Stacey Muhlbauer, Casie Forke-Burke, Candace Gross, Kari Trecker, Pam Austin and Erin Comstock.  At the conclusion of the public forum, the meeting returned to the Board Room to continue the business portion of the open meeting.           

 

3. ROLL CALL – Board members present: Cindy Johnson, Onica Ulveling (via phone), Karen Friedlein, Kristen Lundstrom, and Duane Horsley.  CCSD Administrators present: Dr. Casey Berlau, Nicole McCarville, Karinne Tharaldson, Tammie McKenzie, Jerry Raymond, and Patrick Rabbitt.  Many members of the public and media were also in attendance in person and via Zoom.

 

3.            APPROVE AGENDA – Karen Friedlein moved and Duane Horsley seconded to approve the agenda.  Motion passed unanimously.

 

4.        CONSENT AGENDA

1)            Minutes from March 7, 2022, March 21, 2022, April 4, 2022 and April 6, 2022.

2)            Bill List 

                  General Fund                         $228,808.19

                  Activity Fund                        $51,411.10

                  SAVE Fund                        $6,790.00

                  Management Fund            $339.90

                  PPEL Fund                        $2,600.89

                  Food Service Fund            $66,198.07

            3)       Resignations

1. Jennifer Rohrbeck wishes to resign from her Preschool special education teaching position at the end of the 2021-2022 school year. 

2.  Melissa Nystrom wishes to resign from her teacher associate position at CHS contingent upon being approved for the 6th grade instructor position. 

3.  Allison Ergenbright wishes to resign from her 6th-12th grade Family and Consumer Science teaching position at the end of the 2021-2022 school year. 

4.  Peg Hamilton wishes to resign from her elementary teaching position at Fairview at the end of the 2021-2022 school year. 

5.  Rick Hamilton wishes to resign from his bus driving position at the end of the 2021-2022 school year.

6.  Kierra Greene wishes to resign from her elementary teaching position at the end of the 2021-2022 school year.

7.  Chelsea Bissen wishes to resign from her high school teaching position at the end of the 2021-2022 school year. 

8.  Jennifer Swope wishes to resign from her high school teaching position at the end of the 2021-2022 school year. 

9.  Darby Skillern wishes to resign from her elementary teaching position at the end of the 2021-2022 school year. 

10. Brianne Hogenson wishes to resign from her middle school science teaching position at the end of the 2021-2022 school year. 

11. Cayla Morton wishes to resign from her 6-12 Vocal Music teaching position at the end of the 2021-2022 school year. 

12. Paula Finken wishes to resign from her Tiger Zone teacher associate position.  She wishes to remain in her teacher associate position (6.75 hours/day) at Fairview. 

13. Jaxon Heinz wishes to resign from his freshman boys’ basketball coaching position contingent upon being approved for the JV boys’ basketball coaching position. 

14. Josh Peter wishes to resign from his 7th grade girls’ basketball coaching position contingent upon being approved for the 8th grade girls’ basketball coaching position. 

15.  Michele Jacobson wishes to resign from her position as K-4 music teacher at the end of the 2021-2022 school year. 

            4)       2nd reading of Board Policies:

      913- Gifts, Grants, and Bequests

914- Public Conduct on School Premises

915- Use or Rental of Facilities

916- Loan of School Equipment

                  1st Reading of the following Board Policies:

                  917 - Use of School Facilities by the City of Carroll

                  917 R1 - Use of School Facilities by the City of Carroll-Regulation

                              919 -Use of School Facilities/Buses by Law Enforcement Emergency Preparedness Groups During a Disaster

                  920 - Use of School Facilities for Camps or Clinics by other than school personnel

                  921 - Tobacco/Nicotine Free Environment

                  922 - Public Performances by Students

                  923 - Money Raising Activities in the Schools

                  924.1 - Online Fundraising Campaigns - Crowdfunding

                  926 - Unmanned Aircrafts - Drones

                  927 - Parent and Family Engagement Policy

                  928 - District Operation During Public Emergencies

                  928R1 - District Operation During Public Emergencies - Regulation

                  Recommendation to Delete the following policy:

                              918 - Use of School Facilities by Communities in the District Other Than the City of Carroll

            5)       Administrative Reports:

            Director of Teaching and Learning Report

            Elementary Principal’s Report

            Middle School Principal’s Report

            High School Principal’s Report

            6)  Items withdrawn from Consent Agenda

      Duane Horsley moved and Karen Friedlein seconded to approve the consent agenda.  Motion passed unanimously.

 

5.             APPROVE AGREEMENT WITH CARROLL EDUCATION SUPPORT ASSOCIATION FOR 2022-2023 Duane Horsley moved and Karen Friedlein seconded to approve the agreement with the Carroll Education Association for 2022-2024, which is a two year agreement and includes an $0.85 increase to the base each year and agreed upon wage adjustments for bus drivers, totaling a 6.23% increase in wages and 6.33% package increase.  The motion carried unanimously on a roll call vote.

 

6.               ADJUSTMENT TO CO-CURRICULAR ACTIVITY STIPENDS: AGREEMENT WITH CARROLL EDUCATION ASSOCIATION Karen Friedlein moved and Duane Horsley seconded to approve the adjustment to the co-curricular fixed stipend position amounts under the Carroll Education Association.  The motion passed unanimously on a roll call vote.

 

7.               NON-BARGAINING WAGES Duane Horsley motioned and Kristen Lundstrom seconded to approve the non-bargaining wages proposed by labor/finance committee of Dr. Berlau, Nicole McCarville, Duane Horsley and Karen Friedlein as follows: Custodial – 6.33% package increase, Secretarial – 6.33% package increase, Miscellaneous – 6.71% package increase, Food Service – 5.85% package increase (after 6.28% increase on 11/1/2021), Directors – 3.94% package increase, and Administrators, excluding the superintendent – 3.31% package increase.  The motion passed unanimously by roll call vote.

 

8.               DONATIONS The CHS Student Senate recently held a “Penny Wars” fundraiser with the proceeds to go to the district towards expenses with the CHS Butterfly Garden and the fundraiser raised $250.  Karen Friedlein moved and Duane Horsley seconded to accept the $250 donation to be used towards the CHS Butterfly Garden.  The motion passed unanimously by roll call vote.                                                           

 

9.       PERSONNEL REPORT                                                                                     

            RECOMMENDATIONS:

1. Jerry Raymond is recommending Melissa Nystrom for the 6th Grade Classroom teacher position at CMS for the 2022-2023 school year. Melissa is a graduate of Northwestern College with a B.A. degree in Elementary Education.  If approved Melissa would be on the BA lane step 6 receiving a salary of $44,721 ($38,237 base plus $665 TSS plus $5,819 TSS).  Melissa will also receive a $2,000 signing bonus to be paid over two years. Approval is recommended contingent upon receipt of a clear background check.
2. Jerry Raymond and Tammie McKenzie would like to recommend Wayne Lu for the 7-12 Instrumental Music position at the CCSD. He has 17 years of experience in public education, 5 years at the University of Minnesota- Twin Cities School of Music, and 1 year as a Professor of horn at Waldorf University. He is an accomplished musician (French Horn) and composer of music and has earned his degrees from the University of Illinois - Urbana Champaign and MN - University of Minnesota, Twin Cities. If approved he would be on Step 18 of the MA+30 lane and be paid $58,506 and receive a $2,000.00 signing bonus to be paid over two years ($51,786 base plus $901 TSS plus $5,819 TSS).   Wayne would receive the stipends for 9-12 Instrumental Music, 7-8 Instrumental Music and 1/2 of Summer Band in addition to the $60,506.  Approval is recommended contingent upon receipt of a clear background check.
3. Jerry Raymond is recommending Hannah Pettit for the 5-8 Counseling position at CMS for the 2022-2023 school year. Hannah received her Bachelor's degree in Psychology from the University of Ohio, Miami University, and will be receiving her School Counseling degree from the University of Iowa in May of 2022.  If approved Hannah would be on the MA step 1 receiving a salary of $44,032 ($37,560 base plus $653 TSS plus $5,819 TSS) plus a $2,000 signing bonus to be paid over two years. Approval is recommended contingent upon receipt of a clear background check.
4. Randy Bissen is recommending Chloe Gallegos for the 9th grade softball coaching position.  Chloe has no prior paid coaching experience.  If approved she would be on Step 0 of the salary schedule and would receive $2,563.  Approval is recommended.
5. Crystal Boes and Patrick Rabbitt are recommending Kelly Stitz for the elementary Administrative Assistant position at Fairview.  If approved Kelly would be paid $13.10 per hour and would work eleven months out of the year.  ($13.10 is based on 2021-2022 base pay).  Kelly would work eight hours per day.  She has previously worked at CCSD as Student Information Specialist and thus has knowledge of Infinite Campus.  Approval is recommended.
6. Randy Bissen is recommending Jaxon Heinz for the JV boys’ basketball coaching position.  If approved Jaxon would be on Step 1 and would receive $3,137.   Approval is recommended.
7. Randy Bissen is recommending Josh Peter for the 8th grade girls’ basketball coaching position.  If approved Josh would be on Step 0 and would receive $1,845.   Approval is recommended.

8.        Jerry Raymond is recommending David Reis for the 5-8 Physical Education position for the 2022-2023 school year. David graduated from the University of Northern Iowa with a BS in education and has 8 years of teaching experience. If approved David would be on BA step 9 receiving a salary of $46,788 ($40,269 base plus $700 TSS plus $5,819 TSS) plus a $2,000 signing bonus to be paid over two years.  Mr. Reis will apply for a conditional license as he works towards his physical education endorsement. Mr. Reis's contract is contingent on being released from his current teaching contract at the Denison Community School district. Approval is recommended contingent upon receipt of a clear background check. 

9.       Casey Berlau is recommending Crystal Boes for the Gr. 3-4 Principal and District Special Education Director position.  If approved her contract would be a 12 month contract with 20 vacation days.  If approved her salary would be $103,000.  If approved she would begin July 1, 2022.

TRANSFER:

1.  Patrick Rabbitt is recommending Trace Murray for the elementary (PK-4) Physical Education teacher position (TK-4).  Approval of transfer is recommended.

            Duane Horsley moved and Karen Friedlein seconded to approve the personnel recommendations and transfer.  The motion passed unanimously by roll call vote.

     

10.      ADMINISTRATIVE REPORT

A.  FFA Lease with City of Carroll – Duane Horsley moved and Karen Friedlein seconded to approve the FFA Lease with the City of Carroll.  The motion passed unanimously by roll call vote.

            B.  Consider Renewing Cooperative Shared Transportation Director Agreement with Glidden Ralston

C. Consider Renewing Shared Transportation Maintenance Agreement with Glidden Ralston

Duane Horsley moved and Karen Friedlein seconded to approve both the Shared Transportation Director Agreement and Shared Transportation Maintenance Agreement with Glidden Ralston.  The motion passed unanimously by roll call vote.

D. Consider Job Descriptions:

• Middle School Teacher
• Large Group Speech Sponsor
• Individual Speech Sponsor
• Assistant High School Principal

      Duane Horsley moved and Karen Friedlein seconded to approve the job descriptions.  The motion passed unanimously by roll call vote.

E. 2022 - 2023 Cooperative Sharing Athletic Programs

            BOYS –

Golf - AWV              Swimming - ACGC, AWV, Denison, Glidden, East Sac County, South Central             Calhoun, KHS, CR-Bayard

Soccer - South Central Calhoun

Tennis - Kuemper:  Kuemper is host school

Cross Country: Kuemper: Kuemper is host school

GIRLS -

Golf - AWV

Swimming - ACGC, AWV, Denison, Glidden, East Sac County             South Central Calhoun, KHS, CR-Bayard

Soccer - CR-Bayard, AWV, Glidden

Tennis - Kuemper:  Kuemper is host school

Cross Country: Kuemper: Kuemper is host school

Karen Friedlein moved and Kristen Lundstrom seconded to approve the 2022-2023 athletic sharing as presented.  The motion passed unanimously via roll call vote.

F.  Approval of 2022 Graduates pending meeting the graduation requirements of the CCSD – Tammie McKenzie presented the following list of graduates for May 2022 pending meeting the graduation requirements for CCSD as projected:

Siena Zaeda Argarin, Joselyn Lucia Ayala, Vanessa Del Carmen Ayala, Christian Michael Best, Kailee Jean Birch, Ian Kyle Blackburn, Brody Joseph Boell, Noah Christopher Boell, KalebyEugene Booth, Bryce William Bowman, Alyssa Whitney Brant, Gracie Jeanne Brincks, Riley Marie Brincks, Cassandra Marcia Brown, Devon Raymond Butcher, Gus Paul Collison, Lydia Rose Daniel, Cristina Del Angel, Dylan Ethan DeMey, Elsie Jane Dirkx, Zachary Robert Dirkx, Carter Frank Drake, Eduardo Gabriel Enriquez Rivas, Austin James Fineran, Emily Teresa Freese, Logan Lawrence Fricke, Lucas Lee Gay, Tayonna Zane Gotto, Treven Jeffrey Haberl, Hunter Jay Hansen, Trevor Jacob Hansen, Isabella Marie Hedke, Abigail Michelle Heinrichs, Cody James Helvik, Caleb Joel Hendersen, Micah James Henderson, Brielle Johrden Hinners, Haley Jordan Hoffman, Carson Scott Janning, Conner Robert Jensen, Hannah Rae Jorgensen, Nyawra Dalil Clement Jul, Jordan Joseph Kelly, Heather Elizabeth Kennebeck, Kate Suzanne Kersey, Jayden Janice Kirsch, Addison Marissa Klocke, Caden Thomas Kock, Hope Marie Leber, Elijah Kolacia Lee, Kaitlyn Doreen Leiting, Ethan Matthew Lengeling, Josef Marthinus le Roux, Marissa Marie Lilly, Chloe Grace Ludwig, Nicholas Stephen Macke, Cole Matthew Madden, Nolan Ray Mohr, Tyler Robert Mollhoff, Madison Michelle Moore, Bret Joseph Muhlbauer, Andrew Sterling Munson, Evan Daniel Nelson, Connor Matthew Noess, Gavin David Pedelty, Dillan Reily Peplinski, Mary Katherine Perkins, Savannah Kay Peters, Tanner Adam Pontow, Brittan Elizabeth Pudenz, Saige Catherine Quandt, Kelsie Marie Reicks, Anthony Allan Richardson, Remy Lee Richardson, Sterling Daniel Rodman, Allyson Jane Roiland, Gage Leon Rotert, Ryan James Rustvold, Everett Jon Sampson, Ethan Douglas Sargent, Olivia Jean Schmidt, Brooklyn Kae Schulte, Christopher Nicholson Schwabe, Todd Matthew Sheeder, Connor Eugene Slagle, Jordan Lynn Sporrer, Caden Daniel Stageman, Isaiah Matthew Stark, Alexia Jean Marie Thornock, Samantha Jean Tidgren, Ryan David Tunning, Hayli Reed Van De Walker, McKenna Margaret Vincent, Ashton Nicole Vogl,Sara Marie Vonnahme, Emersyn Joy Walsh, Abigail Elizabeth Warner, Mercedes Ann Warnke, Clayton John Weitl, Paige Lane Williamson, Faith Ann Winebrenner, Erin Lynne Winker, Alexander Joseph Wuebker, Shady Elijah Acosta, Carter Kenneth Spies, Gage Marcus McCord, Jomol Tiwan Fluker, Gabriel Miguel Jacobs. 

            Duane Horsley moved and Karen Friedlein seconded to approve the 2022 graduates as presented, pending final completion of CCSD graduation requirements.

G.  Adjustment to previously approved 2022-2023 Calendar – Dr. Berlau presented a revised 2022-2023 calendar for approval as the previously approved calendar had some errors to dates in November.  The revised calendar now sets the last day of school for the 2022-2023 year as May 26^th, prior to Memorial Day. Karen Friedlein moved and Kristen Lundstrom seconded to approve the 2022-2023 calendar as revised and presented.  The motion passed unanimously. 

      H.  Superintendent Evaluation Timeline – The board discussed the timeline of the superintendent’s evaluation, with the May 2^nd work session reserved for this topic and to continue at the May regular Board Meeting if needed.

I.    Talented and Gifted staffing for 2022-2023 school year – Kelly Borchers presented a proposal to the board outlining her desired plan for the Talented Gifted program, including a staffing proposal to add 1.0 FTE for the program in 2022-2023.  Duane Horsley moved and Karen Friedlein seconded to approve the proposal to add 1.0 FTE for Talented and Gifted for the 2022-2023 year.  The motion passed unanimously via roll call vote.           

     

11.            BUSINESS OFFICE REPORT           

      A. Quotes on Phone System – Dr. Berlau presented two quotes for a replacement phone system to upgrade district phones to Voice over IP.  The Communication Innovators quote for the work was $92,624 which includes phones at a cost of $84.75 each and the wiring installation.  The Western Iowa Networks quote, with a phone cost of $98/phone, totaled $91,860 with wiring and installation.  Duane Horsley moved and Karen Friedlein seconded to accept the bid from Western Iowa Networks for a total equipment and installation quoted cost of $91,860.

B.            Air Conditioning Project – Dr. Berlau presented a proposal from Farris Engineering to proceed with the formal bid process for the HVAC work that the district is considering at CMS and Fairview.  The cost for Farris to assist with Construction Documents, Bid Assistance and Construction Administration is $35,800.  Karen Friedlein moved and Kristen Lundstrom seconded to approve the proposal from Farris Engineering to assist with the forma bid process for the HVAC work at CMS and Fairview.  The motion passed unanimously by roll call vote.

C.            High School Parking Lot Project – Dr. Berlau presented an estimate of costs from JEO Consulting for the CHS exit/entrance lane expansion project, and the district was seeking approval from the board to proceed with formal bid process for the project.  The engineer’s estimate of probably costs ranged from $185,000 to $285,000 depending on which specifications the district proceeds with.  Duane Horsley moved and Karen Friedlein seconded to approve the district proceeding with the formal bid process with the assistance of JEO for the CHS Parking lot entrance/exit lane expansion.  The motion passed unanimously.

D.  Starting and Substitute Pay Rates for 2022-2023 – Dr. Berlau presented the 2022-2023 starting and substitute pay rates that were discussed with the labor committee of Duane Horsley and Karen Friedlein.  Karen Friedlein moved and Duane Horsley seconded to approve the rates for 2022-2023.  The motion passed unanimously by roll call vote.

      E.      Budget Update Reports – Nicole McCarville presented budget report updates through April.

     

12.            CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION           

     

1. May 2, 2022 - Work Session - 5:30
2. Regular Board Meeting - May 23, 2022 - 5:30 pm.
3. IASB Renewal – The 2022-2023 IASB Renewal was presented for informational purposes since the services received from them support our Board of Directors.

 

ADJOURNMENT            Karen Friedlein moved to adjourn at 7:32 pm, Duane Horsley seconded.  Unanimous approval.

 

 

 

Minutes

Board of Directors’ Meeting & Work Session

April 4, 2021

05:30 p.m.  Board Room, Adams Elementary School

 

Call to Order:

Board President Cindy Johnson called the meeting to order at 05:30 p.m. in the Board Room at Adams Elementary School.  Board members present Cindy Johnson, Onica Ulveling, Kristen Lundstrom, Duane Horsley, and Karen Friedlein.  Staff members present:  Dr. Casey Berlau.

 

Approval of Agenda:

It was moved by Duane Horsley and seconded by Onica Ulveling to approve the Board agenda.   The motion passed on a unanimous roll call vote. 

 

Work Session:

The Board and administrative team went into a work session representatives from the Iowa Association of School Boards on superintendent evaluation standards and changes.

 

Adjournment:

It was moved by Cindy Johnson and seconded by Onica Ulveling to adjourn the meeting at 7:28p.m.  Unanimous approval.

 

 

Minutes

Board of Directors’ Meeting & Public Hearings

April 6, 2021

12:00 p.m.  Board Room, Adams Elementary School

 

Call to Order:

Board President Cindy Johnson called the meeting to order at 12:00 p.m. in the Board Room at Adams Elementary School.  Board members present Cindy Johnson, Onica Ulveling, Kristen Lundstrom, Duane Horsley, and Karen Friedlein.  Staff members present:  Dr. Casey Berlau and Nicole McCarville.  Others present: KC Meiners and Trevor Babcock (via Zoom).

 

Approval of Agenda:

It was moved by Duane Horsley and seconded by Onica Ulveling to approve the Board agenda.   The motion passed on a unanimous roll call vote. 

 

Public Hearing on CCSD’s FY22-23 Published Budget:

Cindy Johnson opened the public hearing at 12:01p.m.

 

Nicole McCarville presented the FY22-23 budget with a published tax rate of $9.48541 per $1,000 taxable valuation.  There were no comments or questions.

 

Cindy Johnson closed the public hearing at 12:02 p.m.

 

Approval of 2022-2023 District Certified Budget:

It was moved by Karen Friedlein and seconded by Onica Ulveling to approve the 2022-2023 certified budget as published.  The motion passed on a unanimous roll call vote.

 

Public Hearing on CCSD’s FY21-22 Amended Budget:

Cindy Johnson opened the public hearing at 12:02p.m.

 

Nicole McCarville presented the FY21-22 budget amendment showing an amended increase in expenditures of $1,515,000 due to higher spending of available ESSER funds than originally projected.  The amendment will have no impact on property tax levies.  There were no comments or questions.

 

Cindy Johnson closed the public hearing at 12:03 p.m.

 

Approval of 2021-2022 Amended Budget:

It was moved by Onica Ulveling and seconded by Karen Friedlein to approve the 2021-2022 amended budget as published.  The motion passed on a unanimous roll call vote.

 

Consider Approval of 2022-2023 Budget Guarantee Resolution:

Duane Horsley moved to approve the budget guarantee resolution as follows: “Be it Resolved, that the Board of Directors of the Carroll Community School District, will levy for property tax for fiscal year 2022-2023 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.”  Karen Friedlein seconded the motion.  The motion passed as follows:

      Ayes: Cindy Johnson, Onica Ulveling, Karen Friedlein, Karen Lundstrom, Duane Horsley

      Nays: None

 

Personnel Report:

The following personnel recommendations were presented:

RESIGNATIONS:

1. Korey Jeschke wishes to resign from his Physical Education teaching position as well as his coaching positions at the end of the 2021-22 school year. Korey has worked for the district for 24 years. Approval of resignation is recommended.
2. Kristi Peters wishes to resign from her School Counselor position at CMS at the end of the 2021-22 school year. Kristi has worked for CCSD for 32 years. Approval of resignation is recommended.
3. Mark Peters wishes to resign from his 6th grade instructor position at the end of the 2021-22 school year. Mark has worked for CCSD for 33 years. Approval of resignation is recommended.
4. Ashley Bargman wishes to resign from her middle school special education teaching position at the end of the 2021-2022 school year. Ashley has worked for the district for 2 years. Approval of resignation is recommended.
5. Brian Grooms wishes to resign from his PE and Health Education teaching position at CHS as well as his JV Boys Basketball, Middle School Track and JV Boys Baseball coaching positions. Brian has worked for CCSD for 3 years. Approval of resignations is recommended.
6. Kyle Stevens wishes to resign from his PE teaching position at Fairview and Adams Elementary. Kyle has worked for CCSD for 2 years. Approval of resignation is recommended.
7. Kim Lee wishes to resign from her Prom sponsor position effective after the 2022 prom is held. Approval of resignation is recommended.
8. Ann Vincent wishes to resign from her Prom sponsor position effective after the 2022 prom is held. Approval of resignation is recommended.
9. Josh Sporrer wishes to resign from his eighth grade girls' basketball coaching position. Approval of resignation is recommended.

RECOMMENDATIONS:

1. Tammie McKenzie would like to recommend Erin Comstock for the summer school position at Carroll High School to take place June 6-June 24 from 8:00-11:30 M-F. Approval is recommended.

TRANSFER:

1. Bryce Abbas will transfer to the open sixth grade position. Approval of transfer is recommended.

Duane Horsley moved and Onica Ulveling seconded to approve the personnel report.  The motion passed unanimously.

 

Employee Benefits:

1. Nicole McCarville presented a recommendation to the board for moving to a partial self-funded health plan for the 2021-2022 benefit year.  The plan would stay with WellMark and the employee’s current deductibles, out of pocket maximums and coverage terms would not change, but the district would be buying a $5,000/$10,000 plan.  The district (not the employee) would be responsible for claims over the employee’s deductible/out of pocket max until the $5,000/$10,000 limit, and then WellMark would start paying.  By doing this, the district will see a decrease in premiums.  The recommendation includes a 30% accrual for claims.  Employee and employer share of premiums will decrease for the 2021-2022 benefit year.  Karen Friedlein moved and Onica Ulveling seconded to approve the partial self-funded health plan.  The motion passed unanimously.
2. Nicole McCarville presented a recommendation to the board for a district sponsored and district paid Long Term Disability plan.  The quote presented included an annual cost of $9,625 for coverage of administrators and teachers, or an annual cost of $18,874 for all full-time employees (30+ hours/week).  The rates have a 3 year rate guarantee.  The district currently has voluntary (employee paid) plan that 21 employees participate in.  Duane Horsley moved to approve the Long-Term Disability district paid plan to cover all full-time employees at an annual cost of $18,874.00 and Onica Ulveling seconded the motion.  The motion passed unanimously.

 

Adjournment:

It was moved by Onica Ulveling and seconded by Karen Friedlein to adjourn the meeting at 12:33p.m.  Unanimous approval.

 

 

Minutes

Board of Directors’ Meeting

May 2, 2022

5:30 p.m.  Board Room, Adams Elementary School

 

Call to Order:

Board President Cindy Johnson called the meeting to order at 5:30 p.m. in the Board Room at Adams Elementary School.  Staff members present:  Dr. Casey Berlau, Patrick Rabbitt, and Crystal Boes. 

 

Roll Call:  Board members present: Karen Friedlein, Duane Horsley, Cindy Johnson, Kristen Lundstrom, Onica Ulveling.  Absent: None.

 

Approval of Agenda:

It was moved by Karen Friedlein and seconded by Onica Ulveling to approve the Board agenda.   The motion passed on a unanimous roll call vote. 

 

Personnel Report:

The following personnel recommendations were presented:

RESIGNATIONS:

1. Jeff Tiefenthaler wishes to resign from his custodial position at CHS effective 4-25-22.  Jeff has worked at CCSD for two months.
2. Karen Sturm wishes to resign from her secretary/central printing worker position at the end of the 2022-2023 school year. Karen has worked for CCSD for 3 years. 
3. Brittany Latch wishes to resign from her Social Studies teaching position at CHS.  Brittany has taught at CHS for 6 years. She is leaving teaching and has no plans to return to it.

RECOMMENDATIONS:

1. Randy Bissen is recommending Taylor Schulte for the CMS Cheerleading Sponsor position. Taylor will be sponsor for basketball, football and wrestling. If approved Taylor would receive $2,400.
2. Randy Bissen is recommending Steven Bieret for the History Day Sponsor position. If approved Steven would be on Step 0 of the salary schedule and would receive $1,367. 
3. Randy Bissen is recommending Kristi Shanks and Kaitlynn Kaufman for prom sponsor positions for 2022-2023. If approved Kristi would be on Step 0 and would receive $1,007 and Kaitlynn would be on Step 0 and would receive $1,007.
4. Dr. Casey Berlau would like to recommend Kourtney Abbotts for the High School Principal position. Kourtney has worked in several different leadership roles in the Council Bluffs CSD most recently serving as assistant high school principal at Thomas Jefferson High School. If approved, she would receive a contract for beginning July 1, 2022 and work 240 days for a salary of $115,000. Kourtney would also receive full family health insurance and cell phone stipend of $25 per month. Approval is recommended contingent upon receipt of a clear background check. 
5. Tammie McKenzie would like to recommend Erin Comstock for the CHS Summer School teaching position for June 6th to June 14 from 8:00-11:30 a.m. M-F.  Approval is recommended.

CONTRACT MODIFICATIONS: 

1. Dr. Casey Berlau is recommending an increase to Jeff Dvorak's monthly cell phone reimbursement from $30 to $50 and also adding $25 monthly cell phone reimbursement to Mark Skillen, Jered Olberding, Jon Kitt, and Doug Hoffman in lieu of a CCSD issued cell phone due to the on call nature of their job and to report/document maintenance issues. 
2. Dr. Casey Berlau is recommending contract revisions to the student senate contracts for Kaitlynn Kaufman and Kristi Shanks for 2022-2023. The recommendation is that Kaitlynn and Kristi each receive the full stipend for this position.

Duane Horsley moved and Karen Friedlein seconded to approve the personnel report.  The motion passed unanimously.

 

Consider Funding Request for Merchants Park from the City of Carroll

Dr. Berlau presented a request from the City of Carroll to provide $10,000 in funding to the City of Carroll for their projected $921,800 renovation of Merchants Park, to be paid in two $5,000 installments, one each in FY23 and FY24.  CCSD uses Merchants Park for its home baseball games.  Duane Horsley moved and Onica Ulveling seconded to approve the $10,000 funding request to the City of Carroll to be used towards renovations of Merchants Park.  The motion passed unanimously.

 

Work Session – Preschool Presentation

Patrick Rabbitt and Crystal Boes gave a presentation on the current state of the Statewide Voluntary Preschool Program, some background information, and the desired state of the SWVPP which include some scheduling changes the district is considering.

 

Closed Session – Superintendent Evaluation

Duane Horsley moved and Onica Ulveling seconded to go into closed session under the provisions of Code of Iowa 21.5.1.i: “To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records requirements.”  The motion passed unanimously on a roll call vote.

 

At 7:48 PM, it was moved by Duane and seconded by Karen to end the closed session and return to open session.  The motion passed unanimously via roll call vote.

 

 

Adjournment:

It was moved by Duane Horsley and seconded by Kristen Lundstrom to adjourn the meeting at 7:49p.m.  Unanimous approval.

 

 

Minutes

Carroll Community School Board of Directors’ Regular Meeting

May 23, 2022

5:00 PM, Adams Elementary Board Room

1. OPEN PUBLIC HEARING – Board President Cindy Johnson opened the public hearing at 5:00

p.m. regarding the parking lot entrance/exit work to be done at CHS. There were no comments or

questions from the public.

2. CLOSE PUBLIC HEARINGU – Cindy Johnson declared the public hearing closed at 5:02 p.m.

and called the meeting to order

3. PUBLIC FORUM –Casie Forke-Burke addressed the board.

4. ROLL CALL – Board members present: Cindy Johnson (via zoom), Onica Ulveling, Karen

Friedlein, and Duane Horsley (via zoom). Board member Kristen Lundstrom was absent. CCSD

Administrators present: Dr. Casey Berlau, Nicole McCarville, Karinne Tharaldson, Tammie

McKenzie, Jerry Raymond, Crystal Boes and Patrick Rabbitt. Members of the public and media

were also in attendance in person and via Zoom.

5. APPROVE AGENDA – Karen Friedlein moved and Onica Ulveling seconded to approve the

agenda. Motion passed unanimously.

6. PRESENTATIONS – The Carroll FFA Chapter and CHS Paws Dance Team both gave presentations

to the board regarding their activities over the past year.

7. CONSENT AGENDA

A. Minutes from April 21, 2022 and May 2, 2022.

B. Bill List

General Fund $399,757.85

Activity Fund $33,462.58

SAVE Fund $20,084.33

PPEL Fund $51,695.50

Food Service Fund $61,004.80

PPEL Bond $627,400.00

Sales Tax Rev Bond $278,769.10

C. Resignations

1. Jill Grabenbauer wishes to resign from her teacher associate position at Carroll

Middle School. Jill has worked for CCSD for one year.

2. Kelli Schulz wishes to resign from her TLC Curriculum Coordinator position due to

her transfer to the High School Business and Media Manager position.

3. Janie Siepker wishes to resign from her food service worker position effective June

30th. She will help with the Summer Meal program in June. Janie has worked for

CCSD for 8 years.

4. Kristen Tuel wishes to resign from her teacher associate position. Kristen has

worked for CCSD for 2 years.

5. Matthan Kots wishes to resign from his assistant girls and assistant boys swim

coaching positions. Matthan has coached swimming for one year.

6. Jaxon Heinz wishes to resign from the girls' golf position contingent on getting the

boys golf position.

7. Mindy Stout wishes to resign from her Tiger Zone teacher associate position. She

will continue to work in food service.

D. Items withdrawn from Consent Agenda

E. Agreement with SAI for Mentoring and Induction Programs for 2022-2023

F. Consider 3-year agreement with BVU for Student Teachers

G. Agreement with Region XII for FY23

H. Director of Teaching and Learning and Building Principal Reports

I. 2nd reading of Board Policies:

917 - Use of School Facilities by the City of Carroll

917 R1 - Use of School Facilities by the City of Carroll-Regulation

919 -Use of School Facilities/Buses by Law Enforcement Emergency Preparedness Groups

During a Disaster

920 - Use of School Facilities for Camps or Clinics by other than school personnel

921 - Tobacco/Nicotine Free Environment

922 - Public Performances by Students

923 - Money Raising Activities in the Schools

924.1 - Online Fundraising Campaigns - Crowdfunding

926 - Unmanned Aircrafts - Drones

927 - Parent and Family Engagement Policy

928 - District Operation During Public Emergencies

928R1 - District Operation During Public Emergencies - Regulation

J. 1st Reading of the following Board Policies:

813 - Purchasing Policy Code

813R1 - Suspension and Debarment of Vendors and Contractors Procedure

813R2 - Using Federal Funds In Procurement Contracts

814 - Purchase Orders

815 - Approval of Payment for Goods and Services

816 - Disposition of Obsolete Equipment

817 - Lease, Sale, or Disposal of Real Property and Personal Property With a Unit Price Over

$5,000

819 - Payroll Periods

820 - Payroll Deductions

Policies recommended to be deleted:

813E1 - Fraud Reporting Policy

818 - Unpaid Warrants

K. Field Trip

Karen Friedlein moved and Duane Horsley seconded to approve the consent agenda. Motion passed

unanimously.

8. DONATIONS – There were no donations presented for approval

9. PERSONNEL REPORT

RECOMMENDATIONS:

1. Casey Berlau is recommending Amy Collison for the Assistant High School Principal

position. Amy received her master's degree from Truman State University and her

Administration endorsement from University of Northern Iowa. Amy has most recently

worked at the Linn Mar School District where she served as an instructional coach at Oak

Ridge Middle School. Prior to being an instructional coach she was an English Teacher at

Linn-Mar High School. She is excited about the opportunity to join Carroll High School. If

approved, she would receive a contract that begins July 1, 2022 and work 240 days for a

salary of $82,000. Amy would also receive full family health insurance and cell phone

stipend of $25 per month. Approval is recommended contingent upon receipt of a clear

background check.

2. Jerry Raymond and Tammie McKenzie are recommending Christine Pottebaum for the

CHS/CMS Family & Consumer Science position for the 2022-2023 school year. Christine

has a Bachelor's Degree in Human Services and Psychology from Buena Vista University. If

approved Christine would be on the BA step 0 and would receive a salary of $41,586 (Base

of $34,173, TSS $5,819, TSS 594, $1,000 signing bonus). Signing bonus of $1,000 paid

Sept. 2023. Approval is recommended contingent on Christine receiving an approved

verification of work experience for Career and Technology Education Authorization from the

Iowa Board of Educational Examiners and upon receipt of a clear background check.

3. Tammie McKenzie would like to recommend Amy Madsen for the CHS Social Studies

position contingent on her obtaining her conditional licensure for All Socials Studies

endorsement. Amy has spent the past 3 years as the 7th/8th grade Social Studies instructor at

CMS. She will teach Geography, American History, Economics and Psychology. If approved

Amy would be on the MA+30 Step 34 and would receive a salary of $69,533 ($62,625 base +

$5,819 TSS + $1,089 TSS). Approval is recommended.

4. Tammie McKenzie and Jerry Raymond are recommending Tami Meiners for the CHS/CMS

Music position for the 2022-2023 school year. Tami has a Bachelor of Science degree from

Northwest Missouri State University in Music Education. If approved Tami would be on the

BA step 31 and would receive a salary of $71,779 (Base of $55,173, TSS $5,819, TSS 960,

Gr. 9-12 Vocal Music $7,724 and Gr. 7-8 Vocal Music $1,103 and $1,000 signing bonus).

Signing bonus of $1,000 paid Sept. 2023. Approval is recommended contingent upon receipt

of a clear background check.

5. Jerry Raymond is recommending Callie Haupert for the CMS 5th Grade position for the

2022-2023 school year. Callie will be graduating from the University of Northern Iowa with

a Bachelor’s Degree in Elementary Education in May 2022. If approved Callie would be on

the BA step 0 and would receive a salary of $42,586 ($40,586 + $2,000 signing bonus). The

salary will be $41,586 (Base of $34,173, TSS $5,819, TSS 594, $1,000 signing bonus).

Signing bonus of $1,000 paid Sept. 2023. Approval is recommended contingent upon receipt

of a clear background check.

6. Jerry Raymond recommending Renee Friedrichsen and Keli Ballantine for the 5th through

7th grade Summer Skills Teaching positions at Carroll Middle School. These teachers will

provide instruction to students who are not proficient in Reading and/or Math. Dates are May

31-June 3, June 6-9, and June 13-16.

7. Patrick Rabbitt is recommending Ashley Becker for a second grade instructor position.

Ashley has ten years of teaching experience at Odebolt Arthur Battle Creek Ida Grove

Schools. If approved she would be on the BA Lane and Step 11 and would receive $49,167

(Base of $41,624, TSS $5,819, TSS 724, $1,000 signing bonus) Signing bonus of $1,000 paid

Sept. 2023. Approval is recommended contingent upon receipt of a clear background check.

8. Tammie McKenzie would like to recommend Bob Pauk as a curriculum lead for the 22-23

school year. If approved he would receive $5,000 for this position. Approval is

recommended.

9. Randy Bissen is recommending Kaitlynn Kaufman for the head drama sponsor. She has

communication/theater and performing arts background and 3 years of paid experience

working in the Papillion Lavista and Charter Oak Ute school districts. If approved she

would be on Step 4 and would receive $2,582. Approval is recommended.

10. Casey Berlau is recommending a stipend of $2,183 for Craig Rowedder for coaching Jr. High

Track.

11. Randy Bissen is recommending Jaxon Heinz for the boy’s golf position at Carroll. He took

over the girl’s golf program last year so he will have one year paid experience. Jaxon did a

great job leading our girl’s golf program this year. If approved Jaxon would be on Step 1

and would receive $3,485. Approval is recommended

12. Randy Bissen is recommending Josh Lucken for the Audio/Visual Event Manager position.

He will work closely with Kelli Schulz and Randy to help run and manage the livestreaming

at our events. If approved Josh would receive the stipend of $2,594. Approval is

recommended.

13. Randy Bissen is recommending Jake Thompson for a Jr. High Volleyball coaching position.

If approved Jake would be on Step 0 and would receive $1,845. Approval is recommended.

14. Tammie McKenzie is recommending Bill Polking for a high school curriculum lead position

for the 2022-2023 school year. If approved he would receive $5000.

15. Tamie McKenzie is recommending Karen Raymond for a high school curriculum lead

position for the 2022-2023 school year. If approved she would receive $5000.

TRANSFERS:

1. Jodie Guddall will transfer to a Special Education position at Adams Elementary (Gr. 3/4).

2. Nicole Pietig will transfer to a 3rd grade instructor position.

3. Kelli Schulz will transfer to the High School Business and Media Manager position.

4. Bev Schmitt-Kirsch will transfer to a Transitional Kindergarten position.

Karen Friedlein moved and Onica Ulveling seconded to approve the personnel recommendations and

transfer. The motion passed unanimously by roll call vote.

10. ADMINISTRATIVE REPORT

A. Consider use of buses for Carroll Summer Fun Camp – Onica Ulveling motioned and Karen

Friedlein seconded to allow the Carroll Summer Fun Camp use of district buses between June 14th and

July 15th for various outings within the Carroll area. Motion passed unanimously.

B. Consider use of buses by the Carroll Area Child Care Center and Preschool – Duane Horsley

motioned and Onica Ulveling seconded to approve CACCCP’s use of buses for select dates during

the summer. Motion pass unanimously.

C. Lease with Carroll Booster Club for Concession Stand – Onica Ulveling moved and Karen

Friedlein seconded to approve the lease for the 22-23 year. Motion passed unanimously.

D. Consider approval of Tiger Zone Employee Handbook – Duane Horsley moved and Karen

Friedlein seconded to approve the Tiger Zone Employee Handbook. Motion passed unanimously.

E. Consider approval of the Preschool Employee Handbook – Onica Ulveling moved and Karen

Friedlein seconded to approve the Preschool Employee Handbook. The motion passed unanimously

via roll call vote.

F. Approval of 2022-2023 Preschool Calendar – Patrick Rabbitt and Crystal Boes presented their

proposed 2022-2023 preschool calendar, which moves preschool to a 4 day week instead of a 5 day

week that has been used in the past, with each Monday reserved for professional development for the

preschool staff to meet the standards of the IQPPS requirements. Duane Horsley moved and Onica

Ulveling seconded to approve the 2022-2023 Preschool Calendar. Motion passed unanimously.

G. Consider approval of revised job descriptions - Dr. Berlau presented job descriptions for

Custodian-Part-Time, Central Printing/Records Administrative Assistant, Media Specialist, TLC

Oversight Committee Member, TigerZone employee, and Drama Coach-head. Karen Friedlein moved

and Onica Ulveling seconded to approve the job descriptions with the exception of the TLC Oversight

Committee Member description which needed some edits after review. The motion passed

unanimously.

H. District Career Guidance Plan – Tammie McKenzie presented the District’s Career Guidance

Plan, which is an annual DOE requirement. Onica Ulveling moved and Karen Friedlein seconded to

approve districts career guidance plan. The motion passed unanimously.

11. BUSINESS OFFICE REPORT

A. Consider Agreement with Frontline for Onboarding Software – Nicole McCarville presented a

quote in the amount of $4,200 implementation cost and $9,449 Year one license cost for Frontline

Central, a platform for onboarding new employees to streamline processes in the district office and

have more documents available electronically. Duane Horsley moved and Onica Ulveling seconded

to approve the implementation of the software. The motion passed unanimously.

B. Consider Lease Agreement with Merchants Park – Dr. Berlau presented a lease with the City

of Carroll for use of Merchants Park for CHS home baseball games. Karen Friedlein moved and

Onica Ulveling seconded to approve the lease. The motion passed unanimously by roll call vote.

C. Consider Approving 3 Year MOU with Retired and Senior Volunteer Program (RSVP) –

Karen Friedlein moved and Onica Ulveling seconded to approve the MOU with RSVP. The motion

passed unanimously.

D. Fees for 2022-2023 year – Nicole McCarville presented the proposed fees for

textbooks/electronic textbooks for the 2022-2023 year and noted no changes from the 2021-2022

year. Duane Horsley moved and Karen Friedlein seconded to approve the 2022-2023 textbook fees.

Motion passed unanimously.

E. 2022-2023 Meal Prices – Nicole McCarville presented the proposal from Sara Anderson, Food

Service Director, for breakfast and lunch prices for the 2022-2023 year. The proposal included a

$0.10 increase to breakfast and lunch prices for students and $0.25 increase to adult paid meals. Meal

prices at CCSD had not been increased the previous 2 years so the recommendation was due to

increase in food costs and to also keep up with the recommended calculation for charged meals versus

state/federal reimbursed meals. Onica Ulveling moved and Karen Friedlein seconded to approve the

proposed 2022-2023 meal prices. The motion passed unanimously by roll call vote.

F. Copier Bids – Nicole McCarville presented two bids on leased copy machines and servicing of

those machines within the district. Access Systems bid 8 machines at $1,989.46/month for 3 year

term and Copy Systems Inc. bid 8 machines at $1,987.37/month for a 3 year term. The district

currently leases from Access systems for copiers and Copy Systems Inc. for a postage machine.

Nicole recommended approval of the bid from Copy Systems Inc. due to positive references for both

the machines and the service and the lower bid price. Karen Friedlein moved and Duane Horsley

seconded to accept the bid from Copy Systems Inc. for 8 copy machines and servicing for the district.

The motion passed unanimously.

G. Consider joining Iowa Local Government Risk Pool for Natural Gas and Participation in the

2022-2023 Agreement – Nicole McCarville presented a proposal from WoodRiver Energy for a

natural gas pool called Iowa Local Government Risk Pool, which is a 28E entity, and consists of Iowa

school districts that pool together to lock in natural gas prices for the entire year in order to help with

budgeting for natural gas costs and in time, keep costs consistent. As a member of the pool, the

District would pay one cost up front ($191,388) for all of its natural gas for the 2022-2023 year which

is based on historical consumption, a current locked in price, and a markup for the 28E entity, instead

of paying the gas monthly with volatility in pricing unknown. At the end of the year, if the pool’s

margin exceeds a certain percent, the pool pays a portion of that price back to districts. Nicole

presented the application to join the 28E pool, the required board resolution to join the pool and the

2022-2023 participation agreement for approval. The State Auditor’s Office has also issued opinions

that the annual cost of participation is a qualified management fund expense. Duane Horsley moved

and Onica Ulveling seconded to approve the application to join the Iowa Local Government Risk

Pool, motion passed unanimously. Duane Horsley moved to adopt the board resolution presented and

Onica Ulveling seconded. The motion passed unanimously via roll call vote. Duane Horsley moved

and Onica Ulveling seconded to approve the Participation Agreement for the 2022-2023 year, motion

passed unanimously

H. Equipment Breakdown Insurance – Nicole McCarville shared information regarding the

renewal of the Equipment Breakdown Insurance with Specialty Underwriters, noting that there is an

increase in premium due to increase in utilization of the insurance.

I. Consider quote for air conditioning in the Adams Library – Dr. Berlau presented a quote from

Carroll Control Systems in the amount of $11,920 for purchase and installation of an air conditioning

unit in the Adams Library. Duane Horsley moved and Onica Ulveling seconded to accept the bid,

motion passed unanimously.

12. CLOSED SESSION – SUPERINTENDENT EVALUATION – Due to not all board members

being present and for time purposes, the remainder of the superintendent evaluation was tabled until a

special meeting to be held on June 2, 2022 at 5:30p.m.

ADJOURNMENT Onica Ulveling moved to adjourn at 6:57 pm, Karen Friedlein seconded. Unanimous

approval.

Minutes

Board of Directors’ Meeting

June 2, 2022

5:30 p.m.  Board Room, Adams Elementary School

 

Call to Order:

Board President Cindy Johnson called the meeting to order at 5:31 p.m. in the Board Room at Adams Elementary School.  Staff members present:  Dr. Casey Berlau. 

 

Roll Call:  Board members present: Karen Friedlein, Duane Horsley, Cindy Johnson, Kristen Lundstrom, and Onica Ulveling.  Absent: None.

 

Approval of Agenda:

It was moved by Karen Friedlein and seconded by Duane Horsley to approve the Board agenda.   The motion passed on a unanimous roll call vote. 

 

Personnel Report:

RESIGNATIONS:

1. Tyler Swope wishes to resign from his teacher associate position as well as his wrestling and coaching positions.  Tyler has worked for CCSD for 4 years.  Approval of resignations is recommended.
2. Amanda Warnaca wishes to resign from her Special Education teaching position.  Amanda has worked for CCSD for 4 years.  Amanda submitted her resignation prior to the deadline for teacher contracts to be turned in.  Her resignation has not gone to the board before now.  Approval of resignation is recommended.
3. Molly Benson wishes to resign from her accompanist position.  Molly has been an accompanist for the district for 14 years.  Approval of resignation is recommended.
4. Matthan Kots wishes to resign from his Assistant Girls' Soccer coaching position.  Matthan has coached at CCSD for two years.  Approval of resignation is recommended.

RECOMMENDATIONS:

1. Tammie McKenzie would like to recommend Kristen Staiert for 9-12 Physical Education at CHS. Kristen has one year of experience at Adair Casey School where she also coached Volleyball. Ms. Staiert has also worked for 5 years at AmeriServ International as the Day Hab Coordinator in Council Bluffs and The Area Director of Growth and Development. Kristen also has 3 years of experience as an Implementation Trainer for Therapy Services in Waterbury, CT. If approved, Kristen would be paid: 

BA Lane, Step 1 - 34,850.00

TSS Fixed - 5,819.00

TSS Indexed - 606.00 

Signing Bonus of 2,000 to be paid over the time period of 2 years

Year 1 = 41,275.00 + 1,000.00 signing bonus 

Approval is recommended.

2. Tammie McKenzie would like to recommend Cindy Lehrkamp for 9-12 Physical Education and Health.   The recommendation is that Cindy receive a letter of assignment and not a new teacher contract.

BA Lane, Step 35   Base Salary = 57,883

TSS Fixed = 5,819

TSS Indexed = 1007

Total = $64,709

Approval is recommended.

3. Jeff Cullen would like to recommend Javid Arkland for the Bus Wash Technician position.  If approved he would work 7:00AM to 3:00PM and be paid $12.00 per hour.  He will work seven hours per day and four days per week.  Approval is recommended. 
4. Jeff Dvorak would like to recommend John Jorgenson for the CMS and Fairview Head Custodian position.  John has worked for the district for 33 years as an Assistant Custodian at CMS.  John will work 7:00AM to 4:00PM with 1 hour off for a break.  He will work 260 days/year.  Jeff recommends that he be paid $20.00 per hour.  John is very dependable and dedicated to CCSD.  Approval is recommended.
5. Nicole McCarville would like to recommend Katrina Vonnahme for the Central Printing/Records Administrative Assistant position.  She has worked for the district as a Teacher's Associate in the past and more recently as a central printing substitute.  She would begin August 15, 2022 at $14.15/hour.  Approval is recommended.
6. Casey Berlau would like to recommend Sue Ruch for the Fairview Elementary Principal position.  This will be a one year, interim position.  If approved Sue would receive a salary of $105,000 and family insurance paid.  The contract length will be 240 days from July 1, 2022 to June 30, 2022.  Approval is recommended.

Duane Horsley moved and Karen Friedlein seconded to approve the personnel report.  The motion passed unanimously.

 

Closed Session – Superintendent Evaluation

At 5:38 PM, Duane Horsley moved and Onica Ulveling seconded to go into closed session under the provisions of Code of Iowa 21.5.1.i: “To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records requirements.”  The motion passed unanimously on a roll call vote.

 

At 8:09 PM, Cindy Johnson declared the meeting open.

 

Adjournment:

It was moved by Duane Horsley to adjourn the meeting at 8:09 PM.  Unanimous approval.

 

Minutes

Board of Directors’ Meeting

June 6, 2022

5:30 p.m.  Board Room, Adams Elementary School

 

Call to Order:

Board President Cindy Johnson called the meeting to order at 5:30 p.m. in the Board Room at Adams Elementary School.  Staff members present:  Dr. Casey Berlau, Nicole McCarville, Karinne Tharaldson, Tammie McKenzie, Jerry Raymond, Jill Greiman, Patrick Rabbitt, Crystal Boes, Kelli Schulz, Ryan Simmelink, Linsey Pick, Sandy Kluver, and Tom Borchers.  Trevor Babcock, Casey Meiners and Amy Whitver from the press were also present. 

 

Roll Call:  Board members present: Karen Friedlein, Duane Horsley, Cindy Johnson, Kristen Lundstrom, and Onica Ulveling.  Absent: None.

 

Approval of Agenda:

It was moved by Duane Horsley and seconded by Karen Friedlein to approve the Board agenda.   The motion passed on a unanimous roll call vote. 

 

CHS Driveway Project Bids

Dr. Berlau presented the three bids received for the CHS Driveway Project.  All bids met specifications and were considered.  Bids received were: Precision Concrete Services (Total bid = $333,406.30), Smith Concrete Service ($311,738.00) and Ten Point Construction ($184,824.22).  With the large difference between the low bid and others, the team present at the bid opening (which included a rep from JEO Consulting) confirmed that the bids were on the same specs.  Dr. Berlau shared that Ten Point is also doing work for the city of Carroll this summer and would be able to complete the project by the start of school.  Duane Horsley moved to accept the bid from Ten Point Construction at a total bid of $184,824.22 and Karen Friedlein seconded.  The motion carried on a unanimous roll call vote.

 

Work Session

The Building Administrators and Teaching & Learning team presented an overview of district assessment data, including FAST, NWEA, and ISASP.  They also talked about strategies to improve the assessments going forward, the team’s focus for the 2022-2023 year and updates on work completed in the 2021-2022 year.

 

It was moved by Onica Ulveling to adjourn the meeting at 7:35 PM, seconded by Karen Friedlein.  Unanimous approval.