SPECIAL MEETING AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary - Board Conference Room 1026 North Adams Street, Carroll, Iowa November 29, 2021 - 4:30 pm

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

 

Estimated Times

 

1. CALL MEETING TO ORDER (4:30 PM) 

 

2. APPROVE THE AGENDA (4:31 PM)

 

3. BILL LIST (4:32 PM)

 

4. PERSONNEL REPORT (4:35 PM)

 

5. APPROVE PROPOSAL FOR SERVICES TO CONDUCT A (4:38 PM)

FACILITY ASSESSMENT AND DEVELOP A FACILITY MASTER

PLAN FOR CARROLL CSD

 

6. ADJOURN (4:47 PM)

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary Board Conference Room 1026 N Adams St., Carroll, Iowa Monday, July 19, 2021 - 5:30 p.m.

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

TENTATIVE AGENDA

(Estimated Times)

NOTE: 1)  Audit of Bills -  Duane please contact Nicole to set up a time.

 

1. CALL MEETING TO ORDER (5:30 PM)

 

2. APPROVE AGENDA (5:33 PM)

 

1. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

3.  PRESENTATION - Zoom Meeting with Team Works International                 (5:34 PM)

 

4.  CONSENT AGENDA                                                                                         (6:00 PM)

1. Minutes from June 22, 2021 and June 28, 2021 (see enclosed blue)

2. Bill Lists

   • General Fund

   • Activity Fund

   • Early Retirees

     3. Resignations (see personnel handout)

     4. Memorandum of Understanding for Retired and Volunteer Program

     5. Agreement with DMACC for 4+ Transitional Services

     6. Items withdrawn from consent agenda

 

5.  PUBLIC FORUM (6:04 PM)

1. Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

6.  PERSONNEL REPORT                                                                       (6:05 PM)

1. Approvals for Employment - See Personnel Handout

 

7.  CLOSED SESSION FOR A STUDENT MATTER                                           (6:10 PM)

This will be a closed session under Code of Iowa 21.5(1)(a).

 

To review or discuss records which are required or authorized by state or federal law to be kept confidential.

 

8.  RETURN TO OPEN SESSION (6:20 PM)

 

9.  CONSIDER ENROLLMENT OR EDUCATIONAL PLACEMENT              (6:21 PM)

STUDENT UNDER SECTION 282.9 OF IOWA CODE

 

10.  ADMINISTRATIVE REPORT (6:23 PM)

 

1. District Hiring Manual

2. Approve 2021-2022 Coaches Handbook

3. Approve Carroll Education Support Association (CESA) Employee Handbook

4. Board Policy Review

483 - Licensed Employee Defined

489 - Employee Employee Conduct and Appearance

493-  Licensed Employee Publication or Creation of materials

494-  Licensed Employee Tutoring

496 - Summer School Licensed Employees

497 - Student Teachers

499 - Suicide Prevention and ACES Training Requirements

6.  Board Policy Revisions First Reading of the following policies:

430 - Holidays (Non Bargaining Personnel)

482 - Licensed Employee Qualifications, Recruitment, and Selection

490 - Resignation - Licensed Personnel

491 - Licensed Employee Suspension

498 - Staff Technology Use and Social Media Networking

7.  Approve the removal of board policies

475 - Relations to Pupils and Public

477 - Substitutes

484 - Assignment - Licensed Employee

492 - Licensed Personnel Professional Development

            8. Affirmative Action Coordinators   -Crystal Boes

              Alternate: Nicole McCarville

 

11.  ADMINISTRATIVE ASSIGNMENTS: (6:40 P M)

 

1. Education Equity Officer and Title IX Coordinator– Crystal Boes

2. Section 504 Coordinator – Crystal Boes

3. Abuse of Students by Employees - Level I Investigator, Hunter Harmening and Kristi Shanks, alternate, Karinne Tharaldson; Level II Investigator – Carroll Police Department

4. Americans with Disabilities Act Compliance Officer - Crystal Boes and Jeff Dvorak

5. Homeless Liaison – Jill Greiman

6. Migrant Liaison - Jill Greiman

7. *Deputy Principals - 

Fairview: Crystal Boes and Dr. Casey Berlau 

Adams: Crystal Boes and Dr. Casey Berlau

CMS: Jill Greiman; 

CHS: Larry Lesle and Randy Bissen.  

*Deputy Superintendent – Nicole McCarville and Karinne Tharaldson

*Deputy Activities Director - Larry Lesle and Tammie McKenzie

*Deputy is defined as the administrator-in-charge during the absence of the regular administrator.

 

12.   IASB LEGISLATIVE PRIORITIES                                                                (7:05 PM)

1.  Superintendent’ Recommendations

 

13. BUSINESS OFFICE REPORT (7:10 PM)

1. Appointment of Board Secretary/Treasurer (Code 279.3) - Oath of Office

2. Resolution for Issue of Warrants 2021-2022

3. Bank Depositories Resolution for 2021-2022

4. Tire Bids

   1. Bids were received from Bauer Built Tire and Performance Tire

5. Preschool Agreement with Kuemper

6. Ag Program Agreement with Kuemper

7. Approve Lease with Carroll Booster Club

8. Capital Outlay

1. Radon Mitigation bid for Adams Elementary

2. HVAC upgrades at Carroll High School

I. Milk Bids

J. Bread Bids

K. Budget Updates

14.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (7:25 PM)

1. August 16th, 17th, 18th - New Teachers Report 

2. August 19th - All Staff Report

3. August 16th - August Board Meeting

4. August 25tn - First Day of School with Students

 

15.  SUGGESTIONS FOR AUGUST 16, 2021 BOARD MEETING (7:26 PM)

1. ESSER III Plan for Approval

2. Review 700 Series of Board Policy Manual

3. Other Suggestions

 

16.  ADJOURNMENT (7:28 PM)

 

ADDENDUM TO THE JULY 19, 2021 BOARD AGENDA

AGENDA ITEM #2 APPROVE AGENDA

 

AGENDA ITEM #3 PRESENTATION

A. Presentation on Team Works International

 

AGENDA ITEM #5 PUBLIC FORUM

A. Public Forum - As of July 15, 2021, no one has contacted the district office to address the

  Board.

 

AGENDA ITEM #6 PERSONNEL REPORT

1.  Approvals for Employment - See Personnel Handout

 

AGENDA ITEM #7 CLOSED SESSION FOR A STUDENT MATTER

 

AGENDA ITEM #8         RETURN TO OPEN SESSION

 

AGENDA ITEM #9 CONSIDER ENROLLMENT OR EDUCATIONAL PLACEMENT OF STUDENT UNDER SECTION 282.9 OF IOWA CODE

 

AGENDA ITEM #10 ADMINISTRATIVE REPORT

5. District Hiring Manual

6. Approve 2021-2022 Coaches Handbook

7. Approve Carroll Education Support Association (CESA) Employee Handbook

8. Board Policy Review

483 - Licensed Employee Defined

489 - Employee Employee Conduct and Appearance

493-  Licensed Employee Publication or Creation of materials

494-  Licensed Employee Tutoring

496 - Summer School Licensed Employees

497 - Student Teachers

498 - Staff Technology Use and Social Media Networking

499 - Suicide Prevention and ACES Training Requirements

6.  Board Policy Revisions First Reading of the following policies:

430 - Holidays (Non Bargaining Personnel)

482 - Licensed Employee Qualifications, Recruitment, and Selection

490 - Resignation - Licensed Personnel

491 - Licensed Employee Suspension

495 - Substitutes

7.  Approve the removal of board policies

475 - Relations to Pupils and Public

477 - Substitutes

484 - Assignment - Licensed Employee

492 - Licensed Personnel Professional Development

            8. Affirmative Action Coordinators   -Crystal Boes

              Alternate: Nicole McCarville

 

AGENDA ITEM #11 ADMINISTRATIVE ASSIGNMENTS

 

8. Education Equity Officer and Title IX Coordinator– Crystal Boes

9. Section 504 Coordinator – Crystal Boes

10. Abuse of Students by Employees - Level I Investigator, Hunter Harmening and Kristi Shanks, alternate, Karinne Tharaldson; Level II Investigator – Carroll Police Department

11. Americans with Disabilities Act Compliance Officer - Crystal Boes and Jeff Dvorak

12. Homeless Liaison – Jill Greiman

13. Migrant Liaison - Jill Greiman

14. *Deputy Principals - 

Fairview: Crystal Boes and Dr. Casey Berlau 

Adams: Crystal Boes and Dr. Casey Berlau

CMS: Jill Greiman; 

CHS: Larry Lesle and Randy Bissen.  

*Deputy Superintendent – Nicole McCarville and Karinne Tharaldson

*Deputy Activities Director - Larry Lesle and Tammie McKenzie

*Deputy is defined as the administrator-in-charge during the absence of the regular administrator.

 

AGENDA ITEM #12 IASB LEGISLATIVE PRIORITIES                                                                

 

AGENDA ITEM #13 BUSINESS OFFICE

1. Appointment of Board Secretary/Treasurer (Code 279.3) - Nicole McCarville will be recommended to serve as the Board Secretary-Treasurer for the 2020 -2021 school year and take the following oath:  

   • "Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa and that you will faithfully and impartially to the best of your ability discharge the duties of the office of secretary-treasurer in the Carroll Community School District as now or hereafter required by law?"

2. Resolution for Issue of Warrants 2021 - 2022 - The following is a resolution authorizing payment of certain warrants when the Board is not in session.  The auditor recommends that the Board approve this resolution annually: 

   • The Board of Directors of the Carroll Community School District hereby authorizes the Board secretary to issue warrants when the board is not in session for the payment of utilities, freight, drayage, express postage, salaries, state and federal taxes, FICA, IPERS, CEA dues, CESA dues, employee annuities, United Way contributions, health insurance premiums, Carroll Recreation Center Dues, advance transportation expenses, registration fees and related costs, court-ordered garnishments, and previously approved contracted expenses.

3. Bank Depositories for 2021 - 2022 - As required in Board Policy 810, the approval of a financial institution as a depository shall be written resolution or order which shall be entered or recorded in minutes of the approved, and specify the maximum amount which may be kept on deposit in each depository.  

4. Tire Bids:  CCSD Transportation received two tire bids for the 2021-2022 school year.  Bauer Built Tire Company and Performance Tire.  The bids were opened at the CCSD District Office on July 14th at 1:00 PM with CCSD Board Member Jennifer Munson, CCSD Superintendent Casey Berlau and CCSD Transportation Director Jeff Cullen present.

Bauer Built Tire Co bid was $3676.00 and Performance Tire bid was $4632.16.

Based on the bids Jeff Cullen is recommending CCSD Board accept the tire bid from Bauer Built for the 2021-2022 school year. The following pricing is for your approval.  

E.   Preschool Agreement with Kuemper: The Board will consider entering into an agreement with Kuemper for four year old preschool for 2021-2022.

H.   Capital Outlay

I.   Budget Updates - Several budget reports will be shared with the board. 

 

AGENDA ITEM #16 C/A/I

1. August 16th, 17th, 18th - New Teachers Report 

2. August 19th - All Staff Report

3. August 16th - August Board Meeting

4. August 25th - First Day of School with Students

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary - Board Conference Room 1026 North Adams Street, Carroll, Iowa Monday, August 9, 2021 - 5:30 p.m.

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

(Estimated Times)

NOTE: 1)  Audit of Bills –- Cindy, please contact Nicole to set up a time.

 

1. CALL MEETING TO ORDER (5:30 PM)

 

2. APPROVE AGENDA (5:32 PM)

 

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

3.  CONSENT AGENDA (5:33 PM)

1) Minutes from July 19, 2021 2) Bill List 

• General Fund and Food Service Bill List and Activity Lists (includes FY 20 GAPP)

• Activity Bill List 

3) Resignations (see personnel handout)

      4)   Memorandum of Understanding with Head Start

      5)   DMACC Observations Contract

6) Items withdrawn from consent Agenda

 

4.  PUBLIC FORUM (5:38 PM)

 

A. Anyone may address the Board during this time.  Under Iowa Code, no Board action 

is possible, however, until an item is listed on the Agenda and posted 24 hours prior 

to the meeting, except for good cause as allowed under Iowa Code.

 

5.  DONATIONS (5:43 PM)

 

6.  PERSONNEL REPORT (5:48 PM)

 

1. Approvals for Employment - See Personnel Handout

 

7. ADMINISTRATIVE REPORT (5:53 PM)

 

1. Superintendent Report

2. Approve District Hiring Handbook

C.  Approve Updated Return to Learn Plan for 2021-2022

D.  Approval of District ESSER III Plan

E.  Approve Employee Handbook for Carroll Education Association 2021-2022

F.   Board Governance Plan 2021-2022

G.  Permission to dispose of obsolete equipment/furniture

H.  Consider granting permission to seek bids for services to develop a district facility plan

I.   Board Policy Revisions - 1st Reading

• 203 - Responsibilities of Board Members

• 215 - President

• 216 - Vice President

• 240 - Public Participation in Board Meetings

• 240R1 - Public Complaints

• 307 - Superintendent Evaluation

• 307R1 - Superintendent Evaluation Regulation

• 312 - Administrator Evaluation

• 518 - Open Enrollment Transfer Procedures as a Receiving District

• 519 - Open Enrollment Transfer Procedures as a Sending District

J.  Board Policy Revisions - 2nd Reading

• 430 - Holidays (Non Bargaining Personnel)

• 482 - Licensed Employee Qualifications, Recruitment, and Selection

• 490 - Resignation - Licensed Personnel

• 491 - Licensed Employee Suspension

• 498 - Staff Technology Use and Social Media Networking

K. Approve a student for graduation from CHS.   

 

      8. BUSINESS OFFICE REPORT       (6:25 PM)

 

1. Bids

      Consider tuckpointing bids for Adams Elementary

Karr Tuckpointing Bid

Vinton Tuckpointing Bid

B.  Budget Reports - 

FY 21 Budget Reports

CARES/ESSER Spending Update

 

9. CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:35 PM)

 

1. August 23 - K - 8 Open House

2. August 16 - Professional Development Begins

3. August 23 - Special Board Meeting

4. August 23 - Board Candidate filing begins

5. August 25 - First Day of School

6. September 1 - First Day of School for Preschool

7. September 16 - Candidate filing deadline by 5 p.m.

8. September 21 - Candidate withdrawal deadline by 5p.m.

 

10. SUGGESTIONS FOR SEPTEMBER 21st BOARD MEETING (6:40 PM)

 

1. Annual Meeting

2. Meet New Teachers

3. Other Suggestions

 

11. ADJOURNMENT (6:30 PM)

 

ADDENDUM TO THE AUGUST 9, 2021, BOARD AGENDA

 

AGENDA ITEM #3 CONSENT AGENDA

 

AGENDA ITEM #4 PUBLIC FORUM

 

A. Public Forum - 

 

AGENDA ITEM #5 DONATIONS

1.  McDonalds would like to donate 50 backpacks with school supplies to Fairview and Adams Elementary Schools.

 

AGENDA ITEM #6 PERSONNEL REPORT

 

1. See personnel handout for approvals of employment.

 

AGENDA ITEM #7 ADMINISTRATIVE REPORT

 

A.  Superintendent Report

B. Approve District Hiring Handbook

C.  Approve Updated Return to Learn Plan for 2021-2022

D.  Approval of District ESSER III Plan

E.  Approve Employee Handbook for Carroll Education Association 2021-2022

F.   Board Governance Plan 2021-2022

G.  Permission to dispose of obsolete equipment/furniture

H.  Consider granting permission to seek bids for services to develop a district facility plan

I.   Board Policy Revisions - 1st Reading

• 203 - Responsibilities of Board Members

• 215 - President

• 216 - Vice President

• 240 - Public Participation in Board Meetings

• 240R1 - Public Complaints

• 307 - Superintendent Evaluation

• 307R1 - Superintendent Evaluation Regulation

• 312 - Administrator Evaluation

• 518 - Open Enrollment Transfer Procedures as a Receiving District

• 519 - Open Enrollment Transfer Procedures as a Sending District

J.   Board Policy Revisions - 2nd Reading

• 430 - Holidays (Non Bargaining Personnel)

• 482 - Licensed Employee Qualifications, Recruitment, and Selection

• 490 - Resignation - Licensed Personnel

• 491 - Licensed Employee Suspension

• 498 - Staff Technology Use and Social Media Networking

K. Approve a student for graduation from CHS.   

 

AGENDA ITEM #8 BUSINESS OFFICE REPORT

 

1.  Bids

      Consider tuckpointing bids for Adams Elementary

B.  Budget Reports - 

FY 21 Budget Reports

CARES/ESSER Spending Update

 

 

TENTATIVE AGENDA

(Estimated Times)

NOTE: 1)  Audit of Bills –- Onica, please contact Nicole to set up a time.

 

1. CALL MEETING TO ORDER (12:00 PM)

 

2. APPROVE AGENDA (12:02 PM)

 

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

3.  CONSENT AGENDA (12:03 PM)

1) Bill List 

General Fund and Food Service Bill List 

Activity Bill List 

2) Resignations (see personnel handout)

         

4.  PERSONNEL REPORT (12:08 PM)

 

1. Approvals for Employment - See Personnel Handout

 

      5.  UPDATES FROM THE SUPERINTENDENT (12:10 PM)

 

6. ADJOURNMENT (12:20 PM)

 

ADDENDUM TO THE AUGUST 23, 2021, BOARD AGENDA

 

AGENDA ITEM #3 CONSENT AGENDA

 

AGENDA ITEM #4 PERSONNEL REPORT

 

A. Personnel Report - See personnel handout for approvals of employment.

 

AGENDA ITEM #6 ADJOURNMENT

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Carroll High School - Media Center 2809 N Grant Rd., Carroll, Iowa Thursday, September 23, 2021 - 5:00 P. M.

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

 

Jen please contact Nicole McCarville to set up a time to review the bills.

 

          Estimated Time

1. CALL MEETING TO ORDER  (5:00 PM)

Board Members will tour CHS

 

2. APPROVE AGENDA   (5:30 PM)

 

1. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

2. Consent Agenda

• Minutes from Board Meetings of August 9, 2021 and August 23, 2021

• Bill Lists: 

General Fund and all other Funds

Activity Fund 

• Procurement Report

• Wage reports for 2021-2022

• DMACC Pre Education Program Observation Contract

• Items withdrawn from Consent Agenda

• Principals’ Reports

FV and AES Principal’s Report

CMS Principal’s Report

CHS Principal’s Report

 

3. PUBLIC FORUM (5:35  PM)

Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

4. TRANSPORTATION REPORT           (5:40 PM)

 

5.   WHAT’S HAPPENING IN THE CLASSROOM (5:55  PM)

 

6.   CONSIDER REQUEST FOR OUT OF STATE FIELD TRIP (6:30 PM)

 

7. PERSONNEL REPORT (6:33 PM)

 

1. Approvals for Employment - See Personnel Handout

B. Work Study Program

 

      8.   DONATIONS    (6:38 PM)

9.   ADMINISTRATIVE REPORT (6:39 PM)

1. Superintendents’ Report

2. Consider agreement with TeamWorks International

3. Discussion - Ar-We-Va Sharing Agreement -Students

4. Consider Revision to job description

5. The board will hold the First Reading of the following policies:

700 - Statement of Guiding Principles

701 - School Food Services

702 - Scope of Program

703 - Financial Support

704 - Eligibility for Free Meals or Meals at a Reduced Cost

704.1 - Eligibility for Meals at a Reduced Cost Regulation

704.2 - Meal Charges

705 - Student Transportation Program

705.1 - School Bus Safety Instruction

706 - Transportation of Out-of-District Students

707 - Transportation in Inclement Weather

708 - Bus Service Eligibility

 

F.    Board Policy Revision - Recommend waiving the second reading

421 - Employee Expression (New Policy)

473 - Personal Leave (non Bargaining Personnel)

521 - Student Expression and Student Publications

578 - Student Wellness Plan

578.1 -Student Wellness Plan Regulation

615 - Physical Education

622 - Private Instruction

647 - School Ceremonies and Observation (New Policy)

803 - Transfer of Funds

816 - Disposition of Obsolete Equipment

 

G.   Board Policy Revisions - 2nd Reading

• 203 - Responsibilities of Board Members

• 215 - President

• 216 - Vice President

• 240 - Public Participation in Board Meetings

• 240R1 - Public Complaints

• 307 - Superintendent Evaluation

• 307R1 - Superintendent Evaluation Regulation

• 312 - Administrator Evaluation

• 518 - Open Enrollment Transfer Procedures as a Receiving District

• 519 - Open Enrollment Transfer Procedures as a Sending District

 

     10.    BUSINESS OFFICE REPORT (6:55 PM)

 

A. FY 21 Annual Settlements

B.  FY 21 Certified Annual Report (CAR)

C.  FY 21 Special Education Supplement to (CAR)

1. Request For Modified Allowable Growth and Supplemental Aid for a Special Education Deficit 

D. FY 21 Annual Transportation Report

E.  Bid for Employee Assistance Program

F.  Sharing Agreement for Food Service Director with Ar-We-Va

G. Consider granting permission to seek snow removal bids 

 

11.  CLOSED SESSION  (7:10 PM)

The Carroll School Board will enter into a closed session to discuss pending or threatened litigation according to Chapter 21.2 of the Iowa Code 

 

12.  CONSIDER ACTION ON A SETTLEMENT AGREEMENT (7:25 PM)

 

13.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (7:30 PM)

1. IASB Employee Relations Conference - October 12, 2021

2. IASB 75th Annual Convention & Delegate Assembly

Nov. 17–18

3. Homecoming - October 1, 2021

4. School Board Election Day - November 2, 2021

 

     14. SUGGESTIONS FOR OCTOBER 21 BOARD MEETING (7:33 PM)

A. Certified Enrollment Report

B.  Introduce new teachers

 

     15. ADJOURNMENT (7:35 PM)

 

ADDENDUM TO THE SEPTEMBER 23, 2021 BOARD AGENDA

 

AGENDA ITEM #1 CALL MEETING TO ORDER

AGENDA ITEM #2 APPROVE AGENDA 

 

AGENDA ITEM #3 PUBLIC FORUM

  As of September 20th no one has contacted the district office to address the Board.

 

AGENDA ITEM #4 TRANSPORTATION REPORT

 

AGENDA ITEM #5 WHAT’S HAPPENING IN THE CLASSROOM   

 

AGENDA ITEM #6 CONSIDER OUT OF STATE FIELD TRIP   

Mr. Brady Eischeid would like permission for himself and twelve FFA students to travel to Indianapolis, Indiana October 27-30 for the National FFA Convention and Expo.  He will serve as the chaperone for the group as they travel to Indianapolis along with advisors from five other schools that will be riding the same charter bus.

1. Letter from Mr. Eischeid

2. Information for parents 

 

AGENDA ITEM #7 PERSONNEL REPORT  See attached pink

 

AGENDA ITEM #8 DONATION

1.  Western Iowa Networks would like to donate several Hot Spots for the stadium. 

 

AGENDA ITEM #9 ADMINISTRATIVE REPORT

A. Superintendents’ Report

B. Consider agreement with TeamWorks International

C.  Ar-We-Va Sharing Agreement -Students

D.  Consider Revision to job description

E.  The board will hold the first reading of the following policies:

700 - Statement of Guiding Principles

701 - School Food Services

702 - Scope of Program

703 - Financial Support

704 - Eligibility for Free Meals or Meals at a Reduced Cost

704.1 - Eligibility for Meals at a Reduced Cost Regulation

704.2 - Meal Charges

705 - Student Transportation Program

705.1 - School Bus Safety Instruction

706 - Transportation of Out-of-District Students

707 - Transportation in Inclement Weather

708 - Bus Service Eligibility

 

F.    Board Policy Revision - Recommend waiving the second reading

421 - Employee Expression (New Policy)

473 - Personal Leave (non Bargaining Personnel)

521 - Student Expression and Student Publications

578 - Student Wellness Plan

578.1 -Student Wellness Plan Regulation

615 - Physical Education

622 - Private Instruction

647 - School Ceremonies and Observation (New Policy)

803 - Transfer of Funds

816 - Disposition of Obsolete Equipment

 

G.   Board Policy Revisions - 2nd Reading

• 203 - Responsibilities of Board Members

• 215 - President

• 216 - Vice President

• 240 - Public Participation in Board Meetings

• 240R1 - Public Complaints

• 307 - Superintendent Evaluation

• 307R1 - Superintendent Evaluation Regulation

• 312 - Administrator Evaluation

• 518 - Open Enrollment Transfer Procedures as a Receiving District

• 519 - Open Enrollment Transfer Procedures as a Sending District

 

AGENDA ITEM #10 BUSINESS OFFICE

1. FY 21 Annual Settlements

B.  FY 21 Certified Annual Report (CAR)

C.  FY 21 Special Education Supplement to CAR

1. Request For Modified Allowable Growth and Supplemental Aid for a Special Education Deficit 

D. Report on CARES Funds, FEMA Grant, and GEERS Funds.

 

AGENDA ITEM 11   CLOSED SESSION

 

AGENDA ITEM 12 CONSIDER ACTION ON SETTLEMENT AGREEMENT

 

AGENDA ITEM 13 CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION

 

AGENDA ITEM14 SUGGESTIONS FOR OCTOBER 21 BOARD MEETING

       A. Certified Enrollment Report

 

AGENDA ITEM 15 ADJOURNMENT

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Carroll Middle School - Media Center 3203 N Grant Road, Carroll, Iowa Thursday, October 21, 2021 - 5:15 pm

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

                        Duane Horsley please contact Nicole McCarville to set up a time to review the bills.

 

Estimated Time

 

1. CALL MEETING TO ORDER  (5:15 PM)

             Board members will tour Carroll Middle School

 

2. APPROVE AGENDA - (5:30 PM)

 

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

B. Consent Agenda

1. Minutes from Board Meetings of September 23, 2021.

2. Bill Lists: General Fund, Activity Fund

3. Resignations (See Personnel Handout)

4. Fundraiser List 

5. Agreement with St. Anthony’s for Trainer Services for Varsity Football

6. Field Trip

7. Principal Reports:  Elementary, CMS, CHS

8. Items withdrawn from Consent Agenda

 

3.   INTRODUCE NEW TEACHERS                                                                    (5:35 PM)

4.   PUBLIC FORUM            (5:50 PM)

 

1. Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

     

 

      5.  WHAT’S HAPPENING IN THE CLASSROOM (5:55 PM)

Carroll Middle School 

 

6.  DONATIONS - (see addendum) (6:25 PM)

 

7.  PERSONNEL REPORT (6:30 PM)

 

A. Approvals for Employment (see Personnel Handout)

 

      8.  ADMINISTRATIVE REPORT (6:35 PM)

 

1. Superintendent Report

2. Consider approval of Calculus 2, DMACC Course, for second semester

3. Consider approval of curriculum mapping platform program

   • Chalk -Curriculum Mapping Tool Quote

   • Atlas - Curriculum Mapping Tool Quote

4. Appoint Delegate to IASB Delegate Assembly

5. Appoint Carroll County Conference Board Representative 

6. Board Policy Revisions First Reading of the following policies:

705.2 - School Bus Passenger Restraints

709 - Bus Service - Special Education Program

709.1 - Transporting of Students by Employees

7. Approve the removal of board policy:

710 - Determination of Distance

8. 2nd Reading of the following Board Policies: 

700 - Statement of Guiding Principles

701 - School Food Services

702 - Scope of Program

703 - Financial Support

704 - Eligibility for Free Meals or Meals at a Reduced Cost

704.1 - Eligibility for Meals at a Reduced Cost Regulation

704.2 - Meal Charges

705 - Student Transportation Program

705.1 - School Bus Safety Instruction

706 - Transportation of Out-of-District Students

707 - Transportation in Inclement Weather

708 - Bus Service Eligibility

421 - Employee Expression (New Policy)

473 - Personal Leave (non Bargaining Personnel)

521 - Student Expression and Student Publications

578 - Student Wellness Plan

578.1 -Student Wellness Plan Regulation

615 - Physical Education

622 - Private Instruction

647 - School Ceremonies and Observation (New Policy)

803 - Transfer of Funds

816 - Disposition of Obsolete Equipment

I.    Discussion of high school class enrollments and offerings  

J.    Sharing Agreement with Ar-We-Va CSD for Speech (Co-curricular program)

K.   Discuss Voluntary Retirement Plan for 2021-22

L.   Administrative evaluation templates

Building Level Performance Review

Central Office Performance Review

Superintendent Performance Review 

M.   Superintendent evaluation process and timelines for 2021-2022

 

       9.  BUSINESS OFFICE REPORT (7:20 PM)

 

1. Snow removal bids

B.  Consider bid for engineer services for high school parking lot and driveway

C.  Certified Enrollment

D.  Financial Reports 

 

     10.   CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (7:45 PM)

 

1. Conventions/Meetings

   • IASB Delegate Assembly - Nov. 17

   • IASB Annual Convention - Nov. 18-19 (Des Moines) 

 

    11.  SUGGESTIONS FOR NOVEMBER 16th BOARD MEETING (7:50 PM)

 

1. Organizational Meeting

2. Budget Updates

3. SBRC Application for Increased Enrollment and Open Enrollment

4. Policy Review 

 

     12.  CLOSED SESSION - SUPERINTENDENT EVALUATION (7:55 PM)

 

Closed sessions may be conducted under the provisions of Code of Iowa 21.5.1.i.:  

To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records.

 

     13.  ADJOURNMENT (8:30 PM)

 

ADDENDUM TO THE OCTOBER 21, 2021 BOARD AGENDA

 

AGENDA ITEM #2 CONSENT AGENDA 

3.  Resignations (See Personnel Report)

6.  Field Trip: Sonia Cuvelier-Walsh is requesting permission to attend the 2021 Iowa Thespian Festival on Friday, Nov. 12th and Saturday, November 13th.  She along with one additional chaperone and 15 students would attend if permitted.  The festival is being held in Cedar Falls.  They would take the CCSD suburban plus a large van.  Sonia would drive one vehicle and the chaperone would drive a second vehicle.  They would depart at 6:15AM on Friday and should return around 10:30 PM on Saturday.  

 

 

AGENDA ITEM #3 INTRODUCE NEW TEACHERS

A. The board will take a brief recess to meet with the new teachers.

 

AGENDA ITEM #4 PUBLIC FORUM

A. As of October 16, 2021, no one has contacted the district office to address the Board.

 

AGENDA ITEM #5 WHAT’S HAPPENING IN THE CLASSROOM

Members of the Carroll Middle School Staff will present.

 

AGENDA ITEM #6 DONATIONS

1. The Carroll Rivalry Cup Organization would like to donate $1,800 to the CCSD Activity Department specifically to be shared between the boys and girls golf programs.

2. Keith and Maureen Freese would like to donate $500 to the Carroll Area FFA Program.

3. Landus Cooperative would like to donate $750 to the Carroll Area FFA Program.

 

AGENDA ITEM #7 PERSONNEL

A. Approvals - See Personnel Handout

 

AGENDA ITEM #8 ADMINISTRATIVE REPORT

 

1.  Superintendent Report -

   1. Facility Study update 

   2. Vape detectors for buildings

   3. Other

2.  Consider approval of Calculus 2, DMACC Course, for second semester

3.  Consider approval of curriculum mapping platform program

Karinne Tharaldson has two quotes for curriculum mapping programs.  Karinne is recommending approval of the Chalk quote.  It is the lowest cost and she likes the program.  We would use ESSER II funds for this purchase. 

4.  Appoint Delegate to IASB Delegate Assembly

5.  Appoint Carroll County Conference Board Representative 

 

      

F. Board Policy Revisions First Reading of the following policies:

705.2 - School Bus Passenger Restraints

709 - Bus Service - Special Education Program

709.1 - Transporting of Students by Employees

G. Approve the removal of board policy:

710 - Determination of Distance

H.  2nd Reading of the following Board Policies: 

700 - Statement of Guiding Principles

701 - School Food Services

702 - Scope of Program

703 - Financial Support

704 - Eligibility for Free Meals or Meals at a Reduced Cost

704.1 - Eligibility for Meals at a Reduced Cost Regulation

704.2 - Meal Charges

705 - Student Transportation Program

705.1 - School Bus Safety Instruction

706 - Transportation of Out-of-District Students

707 - Transportation in Inclement Weather

708 - Bus Service Eligibility

421 - Employee Expression (New Policy)

473 - Personal Leave (non Bargaining Personnel)

521 - Student Expression and Student Publications

578 - Student Wellness Plan

578.1 -Student Wellness Plan Regulation

615 - Physical Education

622 - Private Instruction

647 - School Ceremonies and Observation (New Policy)

803 - Transfer of Funds

816 - Disposition of Obsolete Equipment

 

I.   Discussion of high school class enrollments and offerings  

J.   Sharing Agreement with Ar-We-Va CSD for Speech (Co-curricular program)

K.  Discuss Voluntary Retirement Plan for 2021-22

L.  Administrative evaluation templates

M. Superintendent evaluation process and timelines for 2021-2022

 

AGENDA ITEM #9 BUSINESS OFFICE REPORT

 

A.  Snow removal bids

B.  Consider bid for engineer services for high school parking lot and driveway

C.  Certified Enrollment

D.  Financial Reports 

 

 

AGENDA ITEM #10 C/A/I

 

1. IASB Annual Convention - The board will affirm attendance at the IASB convention Nov. 18-19 

                                           

AGENDA ITEM #13                                                             ADJOURNMENT

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION Adams Elementary 1026 N Adams St., Carroll, Iowa Monday, November 15, 2021  5:30PM

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

                        Cindy please contact Nicole McCarville to set up a time to review the bills.

 

Estimated Time

 

1. CALL MEETING TO ORDER  (5:30 PM)

 

2. APPROVE AGENDA (5:30 PM)

 

3. CLOSED SESSION (5:31 PM)

The Carroll CSD School Board will enter into a closed session pursuant to

Iowa Code 21.5(1)i to discuss personnel matters

 

4. CONSIDER APPROVAL OF RESIGNATION AND AGREEMENT          (5:40 PM)

 

5. CONSENT AGENDA (5:42 PM)

 

1. Consent Agenda

   1. Minutes from Board Meetings of October 21, 2021

   2. Bill Lists: General Fund;  UMB Bank, Activity Fund #1, Activity Fund #2, Activity Fund #3

   3. Resignations (See Personnel Handout) 

   4. Principal Reports:  CHS, CMS, Adams and Fairview

   5. Items withdrawn from Consent Agenda

 

6.   CONSIDER RECOMMENDATION FROM SUPERINTENDENT TO      (5:47 PM)

      WAIVE INELIGIBILITY PERIOD FOR AN OPEN ENROLLED 

      STUDENT IN THE CARROLL CSD

 

7.   UNFINISHED BUSINESS (5:52 PM)

1. Voluntary Retirement Plan

2. Stadium - Video Board

3. Second Reading of Board Policies 

705.2 - School Bus Passenger Restraints

709 - Bus Service - Special Education Program

709.1 - Transporting of Students by Employees

d. Personnel (See attached pink)

 

8.   REVIEW ELECTION RESULTS (6:20 PM)

 

9.  ADJOURNMENT OF RETIRING BOARD (6:21 PM)

 

ADDENDUM TO THE NOVEMBER 15, 2021 BOARD AGENDA                                                                                     

 

AGENDA ITEM #2 APPROVE AGENDA 

 

AGENDA ITEM #3 CLOSED SESSION

 

AGENDA ITEM #4 CONSIDER APPROVAL OF RESIGNATION AND AGREEMENT

There are two separate actions to take, approve the resignation from the employee and approval of the agreement. 

 

AGENDA ITEM #5 CONSENT AGENDA

 

AGENDA ITEM #6   CONSIDER RECOMMENDATION FROM SUPERINTENDENT TO  WAIVE INELIGIBILITY PERIOD FOR AN OPEN ENROLLED STUDENT IN THE CARROLL CSD

 

AGENDA ITEM #7   UNFINISHED BUSINESS

4. Voluntary Retirement Plan

5. Second Reading of Board Policies 

705.2 - School Bus Passenger Restraints

709 - Bus Service - Special Education Program

709.1 - Transporting of Students by Employees

c. Personnel (See attached pink)

 

AGENDA ITEM #8 REVIEW ELECTION RESULTS

 

AGENDA ITEM #9  ADJOURNMENT OF RETIRING BOARD

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION    Adams Elementary 1026 N Adams St., Carroll, Iowa Monday, November 15, 2021  6:15PM

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA- ORGANIZATIONAL MEETING

 

1. CALL MEETING TO ORDER (Board Secretary-President Pro Tem) (6:25 PM)

 

2. NEW BOARD MEMBERS OATH OF OFFICE (6:25 PM)

 

Nicole McCarville will administer the oath of office to newly elected board members. 

“Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa, and that you will faithfully and impartially to the best of your ability discharge the duties of the office of board member in the Carroll Community School District as now and hereafter required by law?”

 

3.  APPROVE AGENDA   (6:26 PM)

 

1. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

4.  ORGANIZATIONAL MEETING  (6:27 PM)

 

1. Election of Officers

   1. President  ____________________________ Oath of Office

 

Nicole McCarville will administer the oath of office to board officers.

• Oath of Office - “Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa, and that you will faithfully and impartially to the best of your ability discharge the duties of the office of board president in the Carroll Community School District as now and hereafter required by law?”  

 

2. Vice-President  ________________________ Oath of Office 

 

Nicole McCarville will administer the oath of office to board officers.

• Oath of Office - “Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa, and that you will faithfully and impartially to the best of your ability discharge the duties of the office of board vice-president in the Carroll Community School District as now and hereafter required by law?” 

 

2. Establish Regular Meeting Schedule of 2021 - 2022

1. Day    ________________________

2. Time   ________________________

3. Place ________________________

4. Agenda Structure -  ________________________

 

C.  Annual Review of School Board Ethics

 

D. Committees/Appointments for 2021 - 2022-Dr. Casey Berlau will present administrative committees and appointments for board approval.

 

1. Transportation Committee: Jeff Cullen and ________________________

b. School Improvement Team TBD____________________

TBD____________________

c. IASB Legislative Network Liaison TBD_________________ 

d. Negotiations Teams (2 Members from the Board)

    CEA:  Duane Horsley, Karen Friedlein, Nicole McCarville, Casey Berlau

    CESA: Duane Horsley, Karen Friedlein, Nicole McCarville, Casey Berlau

e. Calendar Fact-Finding Committee:   TBD__________________

 

5.   PUBLIC FORUM (6:40 PM)

 

Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

6.  DONATIONS (6:45 PM)

 

1. Leer, Inc. would like to donate $1,500 to the general fund.

2. Ty Healy of Biokinemetrics would like to donate scrap metal to the FFA program.

 

7.  SCHOOL IMPROVEMENT REPORT (6:50 PM)

     

 

      8.  ADMINISTRATIVE REPORT (7:00 PM)

 

1. Superintendent Report

2. Approve Early Graduates:  Mrs. Tammie McKenzie is recommending that Brooke Fortner, Jordan Johnston, Allison Rickers, Chloey Steffes,, Dani Loneman, Josh Chumbley, Alanna Schuur, David Gonzales, Rebecca Armentrout, Jacey Vonnahme, Zachary Tornow, Damarius Billmeier, Chase Dirkx, Donte Fennell, Austin Fisher, Celeste Gonzales-Galvan, Alex Jansonius, and Kyle McKinsey

be approved for graduation at the semester pending the completion of the graduation requirements of the CCSD.

3. General Accreditation Standards Exemption Request for Physical Education Scheduling

4. Teacher Associate Agreements with Kuemper

5. Approve AEA Board of Director Ballot for Director District #3

6. First Reading of Board Policies:

708 - School Student Transportation Eligibility

708R1 - Student Conduct on School Transportation

708.1R1 - Use of Recording Devices on School Buses Regulation

712 - Extra-Curricular Activities - Bus Service

713 - Field Trips

714 - Summer Program Bus Service

716 - Maintenance Program

717 - General Specifications for New Buildings and Sites

720 - Energy Conservation

721 - Employee-Owned Furnishings and Equipment In Buildings and Work Areas

722 - Asbestos Containing Materials

430 - Holidays

924.1 - Online Fundraising Campaigns - Crowd funding

 

RECOMMENDATION TO DELETE THESE POLICIES:

711 - Exceptions to Distance Requirement

715 - Transportation Insurance Program

715R1 -Transportation Insurance Program Regulation

716R1 - Maintenance Program Regulation

719 - Bomb Threats

 

       9.  BUSINESS OFFICE REPORT (7:15 PM)

 

1. SBRC Modified Supplemental Aid Request for Open Enrolled Out Students Not Counted in Prior Year and ELL Students Exceeding five years

B. Request for Modified Allowable Growth for Limited English Proficient Excess Costs

C. Capital Outlay

 Equipment purchases for Food Service Department

D.  Consider food service wage adjustment

E.  Bus Driver incentive

F.   Permission to obtain bids for Special Ed Bus

 

      10.   CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION       (7:40 PM)

 

1. Conventions/Meetings

IASB Annual Convention - Nov. 17-18

 

      11.  SUGGESTIONS FOR DECEMBER 20th BOARD MEETING (7:42 PM)

 

      12.  ADJOURNMENT (7:45 PM)

 

ADDENDUM TO THE NOVEMBER 15, 2021 BOARD AGENDA                                                                                    

 

AGENDA ITEM #1 CALL MEETING TO ORDER

 

 

AGENDA ITEM #2 NEW BOARD MEMBER OATH OF OFFICE

As of November 12, 2021, no one has contacted the district office to address the Board.

 

AGENDA ITEM #3                APPROVE AGENDA                                                        

 

AGENDA ITEM #4                                                               ORGANIZATIONAL MEETING              

 

A. Election of Officers will take place.   

1. Officers will be sworn in by Nicole McCarville.

B. Regular Meeting Schedule will be established.

 

AGENDA ITEM #5   PUBLIC FORUM

As of November 12, 2021, no one has contacted the district office to address the Board.

 

AGENDA ITEM #6                                                      DONATIONS

1.  Leer (Carroll Coolers) would like to donate $1,000 to be used as the school wishes.

2. Ty Healy of Biokinemetrics would like to donate scrap metal to the FFA program.

 

AGENDA ITEM #7                                                      SCHOOL IMPROVEMENT REPORT

 

AGENDA ITEM #8 ADMINISTRATIVE REPORT

 

1. Approve Early Graduates:  Mrs. Tammie McKenzie is recommending several students be approved for graduation at the semester pending the completion of the graduation requirements of the CCSD.

2. General Accreditation Standards Exemption Request for Physical Education Scheduling

3. Teacher Associate Agreements with Kuemper - The board will consider agreements with Kuemper Catholic for teacher associates to serve special education students at Kuemper.

4. Approve AEA Board of Director Ballot for Director District #3

5. First Reading of Board Policies:

708 - School Student Transportation Eligibility

708R1 - Student Conduct on School Transportation

708.1R1 - Use of Recording Devices on School Buses Regulation

712 - Extra-Curricular Activities - Bus Service

713 - Field Trips

714 - Summer Program Bus Service

716 - Maintenance Program

717 - General Specifications for New Buildings and Sites

720 - Energy Conservation

721 - Employee-Owned Furnishings and Equipment In Buildings and Work Areas

722 - Asbestos Containing Materials

430 - Holidays

924.1 - Online Fundraising Campaigns - Crowd funding

 

RECOMMENDATION TO DELETE THESE POLICIES:

711 - Exceptions to Distance Requirement

715 - Transportation Insurance Program

715R1 -Transportation Insurance Program Regulation

716R1 - Maintenance Program Regulation

719 - Bomb Threats

 

AGENDA ITEM #9                                                                 BUSINESS OFFICE REPORT

 

1. SBRC Modified Supplemental Aid Request for Open Enrolled Out Students Not Counted in Prior Year and ELL Students Exceeding five years

B. Request for Modified Allowable Growth for Limited English Proficient Excess Costs

C. Capital Outlay

1.  Equipment purchases for Food Service Department

D.  Consider food service wage adjustment

E.  Bus Driver incentive

F.   Permission to obtain bids for Special Ed Bus

                 

AGENDA ITEM #10 C/A/I

1. IASB Annual Convention - Nov. 17-18 

 

AGENDA ITEM #11                                 SUGGESTIONS FOR NEXT BOARD MEETING

 

AGENDA ITEM #12                                                      ADJOURNMENT

 

SPECIAL BOARD MEETING AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary Board Conference Room 1026 N Adams St., Carroll, Iowa December 15, 2021 - 5:30 pm

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

 

Estimated Times

 

1. CALL MEETING TO ORDER (5:30 PM) 

 

2. APPROVE THE AGENDA (5:31 PM)  

 

3.  BOARD WORK SESSION (5:32 PM)

Discussion of learning pathways and increasing academic 

requirements and supports in the Carroll CSD

      

4.    ADJOURN (6:30 PM)

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT BOARD OF EDUCATION   Adams Elementary  1026 N Adams St., Carroll, Iowa 51401 Monday, December 20, 2021 - 5:30 pm

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

 

                         (Estimated Times)

NOTE: 1)  Audit of Bills –- Onica please contact Nicole to set up a time.

 

1. CALL MEETING TO ORDER (5:30 PM)

 

 

2. APPROVE AGENDA (5:30 PM)

 

A. Additions (topics not included on the posted agenda may be added only if good

  cause exists as defined in Iowa Code)

 

3.   CONSENT AGENDA

1. Minutes from November 15th, 2021 Regular Meeting, November 15, 2021 Organizational Meeting and 

November 29, 2021

2)   Bill List  (see enclosed goldenrod and yellow)

• General Fund Bill List 

• Activity Fund Bill List

3)  Resignations (see personnel handout)

4)  Principal Reports  Elementary, Middle School, High School

5)  Contract for fire inspection services.

6)  Board Policy Revisions (2nd Reading)

708 - School Student Transportation Eligibility

708R1 - Student Conduct on School Transportation

708.1R1 - Use of Recording Devices on School Buses Regulation

712 - Extra-Curricular Activities - Bus Service

713 - Field Trips

714 - Summer Program Bus Service

716 - Maintenance Program

717 - General Specifications for New Buildings and Sites

720 - Energy Conservation

721 - Employee-Owned Furnishings and Equipment In Buildings and Work Areas

722 - Asbestos Containing Materials

430 - Holidays

924.1 - Online Fundraising Campaigns - Crowd funding

 

7)  Items withdrawn from Consent Agenda

 

4. PUBLIC FORUM (5:37 PM)

 

Anyone may address the board during this time.  Under Iowa Code, no board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

5.  WHAT’S HAPPENING IN THE CLASSROOM (5:42 PM)

Presentation by high school student - Sophia Polking

 

6. DONATION (5:47 PM)

 

7.   PERSONNEL REPORT (5:48 PM)

 

1.  Personnel Handout

     

8.  ADMINISTRATIVE REPORT (5:53 PM)

 

1. Superintendent Report

2. Board Calendar for the rest of 2021-2022

3. Board Committees

4. Consider request from MidAmerican Energy for an easement

5. Consider reversing the April 2020 Suspension of Board Policy 508 Graduation Requirements for a CHS Diploma, Board Policy 508.R1 Course Requirements for a CHS Diploma,  Board Policy 508R2 Course Requirements for a Career Diploma

6. Board Policy Revision

1st Reading of Board Policies:

107 Assistance Animals

201 Organization of the Board of Directors

212 Exempt Meetings

236 Board meeting Agenda

239 Closed Sessions

525 Student Complaints and Grievances

910 Employee Complaints

DELETE: 318 Communication Channel

 

9. BUSINESS OFFICE REPORT (6:25 PM)

 

1. Capital Outlay 

   1. Website Hosting Agreement

   2. Bus bids

B.  At-Risk/Dropout Prevention funding application for 2022-2023

C. Budget Updates

 

10.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:35 PM)

  January 20, 2022 - IASB Webinar for board presidents on facilitating

                                         effective meetings                   

11. SUGGESTIONS FOR JANUARY 18 BOARD MEETING (6:37 PM)

 

1.  Suggestions

 

12.  ADJOURNMENT (6:40 PM)

 

ADDENDUM TO THE DECEMBER 20, 2021  BOARD AGENDA

 

 

AGENDA ITEM #2 APPROVE AGENDA

 

AGENDA ITEM #3    CONSENT AGENDA

RESIGNATIONS - See Personnel Handout

Fire Inspection Services:  Bids were received from Feld Fire and FireGuard.

Jeff Dvorak is recommending the board accept the bid from Feld Fire.

 

AGENDA ITEM #4 PUBLIC FORUM

A. As of Dec. 16, 2021 no one has contacted the district office to address the Board.

 

AGENDA ITEM #5 WHAT’S HAPPENING IN THE CLASSROOM

 

AGENDA ITEM #6 DONATION

 

1. The Breda American Legion Auxiliary Unit 607 would like to donate $50 to the CHS Media Center.

 

AGENDA ITEM #7 PERSONNEL REPORT

Approvals for Employment - See Personnel Handout

 

AGENDA ITEM #8 ADMINISTRATIVE REPORT

 

1. Superintendent Report

2. Board Calendar for the rest of 2021-2022

3. Board Committees

D. Consider request from MidAmerican Energy for an easement; 

Comments from Lynch Dalls, P.C.

E. Consider reversing the April 2020 Suspension of Board Policy 508 Graduation Requirements for a CHS Diploma, Board Policy 508.R1 Course Requirements for a CHS Diploma,  Board Policy 508R2 Course Requirements for a Career Diploma 

F. Board Policy Revisions -

1st Reading of Board Policies:

107 Assistance Animals

201 Organization of the Board of Directors

212 Exempt Meetings

236 Board meeting Agenda

239 Closed Sessions

525 Student Complaints and Grievances

910 Employee Complaints

DELETE: 318 Communication Channels

 

2nd Reading of Board Policies:

708 - School Student Transportation Eligibility

708R1 - Student Conduct on School Transportation

708.1R1 - Use of Recording Devices on School Buses Regulation

712 - Extra-Curricular Activities - Bus Service

713 - Field Trips

714 - Summer Program Bus Service

716 - Maintenance Program

717 - General Specifications for New Buildings and Sites

720 - Energy Conservation

721 - Employee-Owned Furnishings and Equipment In Buildings and Work Areas

722 - Asbestos Containing Materials

430 - Holidays

924.1 - Online Fundraising Campaigns - Crowd funding

 

 AGENDA ITEM #9 BUSINESS OFFICE REPORT

1. Capital Outlay 

1. Website Hosting Agreement

2.  Bus bids

Hoaglund- $130,000

Thomas-  $129,465

Jeff Cullen recommends we accept the bid from Hoglund for $130,000.00 due to us having several parts on hand and the availability of parts and service here in Carroll.

B.  Budget Updates

C. At-Risk/Dropout Prevention funding for 2022-2023

 

AGENDA ITEM #10 C/A/I

AGENDA ITEM #11 SUGGESTIONS FOR JANUARY 17 BOARD MEETING

 

AGENDA ITEM #12 ADJOURN

 

SPECIAL BOARD MEETING AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Carroll High School - Gymnasium 2809 N Grant Rd., Carroll, Iowa December 22, 2021 - 8:15 am

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

 

Estimated Times

 

1. CALL MEETING TO ORDER (8:15 AM) 

 

2. APPROVE THE AGENDA (8:15 AM)  

 

3.  TOPS IN TIGERLAND PRESENTATIONS (8:15 AM)

      

4.    ADJOURN (9:00 AM)

 

SPECIAL BOARD MEETING AGENDA AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary Board Conference Room 1026 N Adams St., Carroll, Iowa January 10, 2022 - 6:00 p.m.

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

 

Estimated Times

 

1. CALL MEETING TO ORDER (6:00 PM)

 

2. ROLL CALL (6:00 PM)

 

3. APPROVE THE AGENDA (6:00 PM)

 

4. CONSIDER ADOPTION OF BOARD POLICY 413.1 - (6:03 PM) 

EMPLOYEE VACCINATION/TESTING REQUIREMENTS  

      

5.    ADJOURN (6:30 PM)

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary  Board Conference Room 1026 N Adams St., Carroll, Iowa Monday, January 17, 2022 - 5:30p. m.

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

 

(Estimated Times)

NOTE: 1)  Audit of Bills - Kristen please contact Nicole to set up a time.

 

1. CALL MEETING TO ORDER (5:30 PM)

 

2. PUBLIC FORUM (5:31 PM)

Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

3. ROLL CALL (5:45 PM)

 

4. APPROVE AGENDA (5:45 PM)

 

1. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

5. CONSENT AGENDA (5:46 PM)

   1. Minutes from December 8, 2021, December 9, 2021, 

December 20, 2021.

2. Bill Lists  (see enclosed goldenrod)

   1. Activity Bill List;  Additional Bill list

   2. Bill List for General Fund

      3. Resignations (see personnel handout)

      4. 2nd Reading of Board Policies:

107 Assistance Animals

201 Organization of the Board of Directors

212 Exempt Meetings

236 Board meeting Agenda

239 Closed Sessions

525 Student Complaints and Grievances

910 Employee Complaints

472 Sick Leave

5. Items withdrawn from Consent Agenda

 

     6. DONATIONS (5:51 PM)

 

     7.    FOLLOW UP ON DISTRICT MISSION, VISION, BELIEFS (5:52 PM)

 

8.     PERSONNEL REPORT (6:05 PM)

1. Approvals for Employment (see Personnel Handout)

 

     9. ADMINISTRATIVE REPORT (6:10 PM)

A.  Report from Superintendent 

B. Consider approval of revisions to Teacher Leadership and 

Compensation Plan

C. Consider approval of staffing plan for 2022-2023

D.  Consider approval of Job Descriptions:

Teacher -Media Specialist

Teacher -Science - Elementary

Teacher - Industrial Arts

Teacher - Transitional Kindergarten

Teacher -Physical Education

                                    Teacher - Elementary Interventionist

Social Worker - District

Curriculum Coordinator

Curriculum Lead

Instructional Mentor

                        

E.   Consider approval of Athletic Sharing Agreement: Audubon -Girls Soccer

F.   Consider approval of date, place and time for public hearing on the 2022-2023 School Calendar

G.  Consider approval of new courses for the 2022-2023 school year

H.  Approve resolution to request additional funding for statewide voluntary preschool enrollment increase in the 2021-2022 school year.

I. Consider request to revise board policy 509 - Registration Requirements and Case Load

J. Consider reversing the Suspension of Board Policies: 555-Commencement;  Suspension of Board Policy 

915R2- Use or Rental of CHS Gymnasium

K. Board Policy Review:

      1st Reading of Board Policies:

800 Statement of Guiding Principles

801 Planning the Budget

802 Budget as a Spending Plan

803 Transfer of Funds

804 Fund Balance Reporting

805 Local - State - Federal - Miscellaneous Revenue

808 Cash in School Buildings

809 Gifts, Grants, and Bequests

810 Depository of Funds

811 Investments

812 Emergency Repairs

Delete 502R3 Request for Remote Learning

Consider Deleting the following policies:

Delete 718 - Placement of Christmas Decorations in School Buildings

      Delete 807 Sale and Purchase of Goods and Services

 

     10.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:45 PM)

                                                                                                                                                                                                                                                                                                                                                                                                   A.  February 1 - Iowa Association of School Board’s Day on the Hill

2. February 7 - Board work session

3. February 14 - No School - Professional Development

4. February 28 - Board Work Session on Superintendent Evaluation

                  D.  March 7th and 10th Parent Teacher Conferences

                  E.  March 11 - No School -PreWorked Contract Day

 

     11.  SUGGESTIONS FOR FEBRUARY 21st  BOARD MEETING (6:50 PM)

1. Schedule of Budget Discussion/Sessions

2. Opening offers to start negotiations

3. Exempt session for strategizing for negotiations

 

12. ADJOURNMENT (6:55 PM)

 

=================================================================

ADDENDUM TO THE JANUARY 17, 2022, BOARD AGENDA

 

AGENDA ITEM # 2 PUBLIC FORUM

1. As of January 13, 2022 no one has contacted the district office to address the Board.

 

AGENDA ITEM #3 CONSENT AGENDA

RESIGNATIONS - See Personnel Handout

 

AGENDA ITEM #4 APPROVE AGENDA

 

AGENDA ITEM #6 DONATIONS

 

 

AGENDA ITEM #7 FOLLOW UP ON DISTRICT MISSION, VISION AND BELIEFS

1.  

 

AGENDA ITEM #8 PERSONNEL REPORT

1. Approvals for Employment (see Personnel Handout)

 

AGENDA ITEM #9 ADMINISTRATIVE REPORT

A.  Report from Superintendent 

B.  Update on Return to Learn plan

C. Consider approval of revisions to Teacher Leadership and 

Compensation Plan

D Consider approval of staffing plan for 2022-2023

E.   Consider approval of Athletic Sharing Agreement: Audubon -Girls Soccer

F.   Consider approval of date, place and time for public hearing on the 2022-2023 School Calendar

G.  Consider approval of new courses for the 2022-2023 school year

H.  Approve resolution to request additional funding for statewide voluntary preschool enrollment increase in the 2021-2022 school year.

I. Consider request to revise board policy 509 - Registration Requirements and Case Load

J. Consider reversing the Suspension of Board Policies: 555-Commencement;  Suspension of Board Policy 

915R2- Use or Rental of CHS Gymnasium

K. Board Policy Review

1. 1st Reading of Board Policies:

800 Statement of Guiding Principles

801 Planning the Budget

802 Budget as a Spending Plan

803 Transfer of Funds

804 Fund Balance Reporting

805 Local - State - Federal - Miscellaneous Revenue

808 Cash in School Buildings

809 Gifts, Grants, and Bequests

810 Depository of Funds

811 Investments

812 Emergency Repairs

Consider Deleting the following policies:

Delete 502R3 Request for Remote Learning

              Delete 718 - Placement of Christmas Decorations in School Buildings

 AGENDA ITEM #10 C/A/I

 

 AGENDA ITEM #11  SUGGESTIONS FOR FEBRUARY 21st  BOARD MEETING

1. Schedule of Budget Discussion/Sessions

 

AGENDA ITEM #12 ADJOURNMENT

 

SPECIAL BOARD MEETING AGENDA AND WORK SESSION AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary Board Conference Room 1026 N Adams St., Carroll, Iowa January 3, 2022 - 5:30 p.m.

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

 

Estimated Times

 

1. CALL MEETING TO ORDER (5:30 PM)

 

2. ROLL CALL (5:30 PM)

 

3. APPROVE THE AGENDA (5:30 PM)

 

4. CONSIDER ADOPTION OF BOARD POLICY 413.1 - (5:31 PM) 

EMPLOYEE VACCINATION/TESTING REQUIREMENTS  

 

5. WORK SESSION (6:00 PM)

- Learning pathways and increasing academic requirements and 

supports in the Carroll CSD

- Teacher Leadership and Compensation (TLC) plan

- Staffing Plan for 2022-2023

      

4.    ADJOURN (7:00 PM)

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary - Board Conference Room 1026 North Adams Street, Carroll, Iowa February 21, 2022 - 5:30 pm

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

 

TENTATIVE AGENDA

(Estimated Times)

NOTE: 1)  Audit of Bills -   Duane please contact Nicole to set up a time.

 

1. CALL MEETING TO ORDER (5:30 PM)

 

2. PUBLIC FORUM (5:35 PM)

1. Anyone may address the Board during this time.  Under Iowa Code, no board action is possible, however, until an item is listed on the agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

3.  ROLL CALL (5:45 PM)

 

4. APPROVE AGENDA (5:46 PM)

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

5.  PUBLIC HEARING - 2022-2023 SCHOOL CALENDAR (5:47 PM)

 

6.  CEA OPENING PROPOSAL (5:55 PM)

 

7.  OPENING PROPOSAL FROM CARROLL CSD TO CEA (6:00 PM)

 

8.  CONSENT AGENDA (6:05 PM)

1) Minutes from January 3, 2022, January 17, 2022 2) Bill List  (see enclosed goldenrod and yellow)

1. Activity Bill List

2. Bill List for General Fund 

3. Additional Bill List

3)   Resignations (see personnel handout)

4)   Field Trips

5) Second Reading of Board Policies

800 Statement of Guiding Principles

801 Planning the Budget

802 Budget as a Spending Plan

803 Transfer of Funds

804 Fund Balance Reporting

805 Local - State - Federal - Miscellaneous Revenue

808 Cash in School Buildings

809 Gifts, Grants, and Bequests

810 Depository of Funds

811 Investments

812 Emergency Repairs

6) Reports from Superintendent and Building Principals

1. Superintendent’s Report

2. Director of Teaching and Learning

3. Elementary Report

4. Middle School Report

5. High School Report

7)  Items withdrawn from Consent Agenda

 

9.   DONATIONS (6:10 PM)

 

10. PERSONNEL REPORT (6:11 PM)

 

A.   Approval for Employment - See Personnel Handout

 

11. ADMINISTRATIVE REPORT (6:16 PM)

A.  Discussion of District Mission, Vision and Values

B. Consider revising Job Descriptions

1.  Secretary - Elementary Building

2.  Head Custodian for Middle School and Fairview

C. Consider approval of the 2022-2023 school calendar

D. Approve School Improvement Advisory Committee

E. Consider request to dispose of 2003 Freightliner School Bus

 

12. BUSINESS OFFICE REPORT (6:45 PM)

 

1. Capital Outlay

• Consider purchase of a tractor

• Bid from Reuter

• Bid from John Deere

• Consider approval of quote for projector and installation for the

High School Auditorium

 

13. CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (7:00 PM)

1. Board Work Session with IASB - February 28, 2022 at 5:30 p.m.

2. Board Work Session - March 7, 2022 at 5:30 p.m.

 

14.  SUGGESTIONS FOR MARCH 21st BOARD MEETING (7:01 PM)

 

 15.  ADJOURNMENT (7:02 PM)

 

16.  EXEMPT SESSION - Negotiations Strategy Session (7:10 PM)

 

ADDENDUM TO THE FEBRUARY 21, 2022, BOARD AGENDA

 

AGENDA ITEM # 2 PUBLIC FORUM

1. As of February 17th no one has contacted the district office to address the board.

 

AGENDA ITEM # 5 PUBLIC HEARING

1. The Calendar Commission will present a 2022-2023 Calendar to the board for consideration.

 

AGENDA ITEM #8 CONSENT AGENDA

4) Field Trip:  Ag Ed Instructor, Brady Eischeid, and the FFA chapter are requesting permission to travel to Ames on April 10th for the 94th Iowa FFA State Leadership Conference.  If approved they would travel via school bus on the afternoon of April 10th and would return on Tuesday evening April 12th.  They are requesting to have overnight stays for its members and chaperones attending.

Letter to Board

General information for parents

Health Form

Field Trip:  Samantha Clasen, Dance Sponsor, and members of the dance team wish to travel via school vehicle to DesMoines for all Iowa Dance competition March 3rd through March 5th.

 

 

AGENDA ITEM #9 DONATIONS

1.  The Trinity Episcopal Church would like to donate $500 to be used for the needs of the students at Fairview.

2. Tom and Shery Reiter would like to donate $50 to the CMS Media Center in memory of Mary Keat.

 

AGENDA ITEM #10 PERSONNEL

1. Approvals of Employment - See attached Personnel Handout

 

AGENDA ITEM #11 ADMINISTRATIVE REPORT

A.  Discussion of District Mission, Vision and Values

B. Consider revising Job Descriptions

1.  Secretary - Elementary Building

2.  Head Custodian for Middle School and Fairview

C. Consider approval of the 2022-2023 school calendar

D. Approve School Improvement Advisory Committee:  Kristen Lundstrom and Onica Ulveling were approved at the November 15th board meeting to serve on this committee.  The following are recommended for the committee:  Casey Berlau, Karinne Tharaldson, Tammie McKenzie, Jerry Raymond, Patrick Rabbitt, Ryan Simmelink, Kelli Schulz, Trace Murray, Becky Boes, Josh Lucken, Jenny Grossman, Kristen Lundstrom, Aden Gustafson, Macy Simmelink, Liam Jones, Thetia Hall-Polking, Jana Bogue and Billie Jo Furrer.

E. Consider request to dispose of 2003 Freightliner School Bus- Jeff Cullen is recommending using the online auction site, Purple Wave, to sell the bus.

 

AGENDA ITEM #12 BUSINESS OFFICE REPORT

1.  Capital Outlay 

      A. Projector for Auditorium at CHS

1. Bid from DB Acoustics, Inc.

      B. Tractor Bids

Reuters

John Deere

 

AGENDA ITEM # 13 CAI

March 7:      Parent-Teacher Conferences

March 10:    Parent-Teacher Conferences 

March 11:    No School

 

AGENDA ITEM # 14 SUGGESTIONS FOR MARCH 21st BOARD MEETING

 

AGENDA ITEM #15  CLOSED SESSION

 

AGENDA ITEM #16 ADJOURNMENT

 

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary - Board Conference Room 1026 North Adams Street, Carroll, Iowa March 21, 2022- 5:30 pm

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

(Estimated Times)

NOTE: 1)  Audit of Bills - Kristen please contact Nicole to set up a time.

 

1. CALL MEETING TO ORDER (5:30 PM)

 

2. PUBLIC FORUM (5:31 PM)

A.  Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

3. ROLL CALL (5:46 PM)

 

4. APPROVE AGENDA (5:47 PM)

 

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

5. CESA OPENING PROPOSAL (5:48 PM)

 

6. CARROLL CSD OPENING PROPOSAL (5:50 PM)

 

7. APPROVE AGREEMENT WITH CARROLL EDUCATION (5:35 PM)

ASSOCIATION FOR 2022-2023

 

8. CONSENT AGENDA (5:40 PM)

   1. Minutes from February 7, 2022 and February 21, 2022

   2. Bill List General Fund #1, Activity Fund #1; 

Activity Fund #2

3. Resignations (see personnel handout)

4. Items withdrawn from Consent Agenda

5. Field Trips- 

6. Reports from Superintendent and Building Principals

1. Superintendent’s Report

2. Director of Teaching and Learning Report

2. Middle School Report

3. High School Report

4. Elementary Report

7. Agreement with University of Northern Iowa to host student teachers

8. Agreement with Morningside University to host student teachers

9. Agreement with The Regents Alternative Pathway to Iowa Licensure (RAPIL)

10. AEA Purchasing Agreement - The food service department has the opportunity to enter into an agreement with AEA to purchase food and equipment at reduced rates.

11. Board Policy Review - The board will have a First Reading of the following board policies:

913- Gifts, Grants, and Bequests

914- Public Conduct on School Premises

915- Use or Rental of Facilities

916- Loan of School Equipment

 

9.  DONATIONS (5:55 PM)

 

10.      PERSONNEL REPORT (5:56 PM)

A. Approvals for Employment - See Personnel Handout

 

11.    ADMINISTRATIVE REPORT (6:00 PM)

1. Job Description Review:

1.  Teacher - Middle School Social Studies

2.  Teacher - STEM

3.  Sponsor: Mock Trial at CMS

4.  Sponsor: Mock Trial at CHS

5.  Sponsor: History Day

6.  Director of Special Education

7.  Elementary Principal

2. Consider New Courses for CHS

3. DMACC Courses of 2022-2023

4. Administrative Structure Plan for 2022-2023 school year

5. FFA Farm Leases for 2022

1. Farm Lease with Kuemper

2. Farm Lease with Todd Rueter

 

   12.    BUSINESS OFFICE REPORT (6:15 PM)

1. Present draft of 2022-2023 Certified Budget

2. Set date, time and location for public hearing for certified budget

3. Bids for gate replacement at bus barn

Bid #1

Bid #2

4. Budget Reports

 

   13.   CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:45 PM)

 

   14.    SUGGESTIONS FOR APRIL 18th BOARD MEETING (6:47 PM)

 

   15.    ADJOURNMENT (6:50 PM)

 

ADDENDUM TO THE MARCH 21, 2022, BOARD AGENDA

 

AGENDA ITEM # 2 PUBLIC FORUM

As of March 17th no one has contacted the district with an issue for the board to address.

 

AGENDA ITEM # 5 CESA OPENING PROPOSAL

1. Representatives from the Carroll Education Support Association will present their Initial Proposal to Carroll CSD.

 

AGENDA ITEM # 6 CARROLL CSD OPENING PROPOSAL

 

AGENDA ITEM #7 APPROVE AGREEMENT WITH CARROLL EDUCATION 

ASSOCIATION FOR 2022-2023

 

AGENDA ITEM # 8 CONSENT AGENDA

g. Agreement with University of Northern Iowa to host student teachers

h. Agreement with Morningside University to host student teachers

i. Agreement with RAPIL (Regents Alternative Pathway to Iowa Licensure) - Clinical Field Experience Placements

j.   AEA Purchasing Agreement - The food service department has the opportunity to enter into an agreement with AEA to purchase food and equipment at reduced rates.

k. Board Policy Review - The board will have a First Reading of the following board policies:

913- Gifts, Grants, and Bequests

914- Public Conduct on School Premises

915- Use or Rental of Facilities

916- Loan of School Equipment

        

AGENDA ITEM  #9 DONATION

Steve Klocke would like to donate record boards to be posted in the wrestling room in memory of his father, George Klocke.

 

AGENDA ITEM #10 PERSONNEL REPORT

• See personnel handout.

 

AGENDA ITEM # 11 ADMINISTRATIVE REPORT

1. Job Description Review:

1. Teacher - Middle School Social Studies

2. Teacher - STEM

3.  Sponsor: Mock Trial at CMS

4.  Sponsor: Mock Trial at CHS

5.  Sponsor: History Day

6.  Director of Special Education

7.  Elementary Principal

2. Consider New Courses for CHS

Science:  Astronomy; Anatomy and Physiology (Biology II Grades 10, 11, and 12)

Physical Education: Physical Education 9, Dual/Team Activities, Strength Training, and Personal Wellness

6. DMACC Courses for 2022-2023

7. FFA Farm Leases

1. Farm Lease with Kuemper

2. Farm Lease with Todd Rueter

 

AGENDA ITEM #12 BUSINESS OFFICE REPORT

 

1. Present draft of 2022-2023 Certified Budget

2. Set date, time and location for public hearing for certified budget

3. Bids for gate replacement at bus barn

Bid #1

Bid #2

4. Budget Reports

 

AGENDA ITEM #13 C/A/I

1.  

 

AGENDA ITEM #14 SUGGESTIONS FOR APRIL 18TH BOARD MEETING

 

AGENDA ITEM #15 ADJOURN

 

SPECIAL BOARD MEETING AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary School 1026 N Adams St.   March 7, 2022 - 5:30 pm

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

 

Estimated Times

 

1. CALL MEETING TO ORDER - ROLL CALL (5:30 PM) 

 

2. APPROVE THE AGENDA (5:30 PM)

 

3. PERSONNEL REPORT (5:31 PM)  

 

4. WORK SESSION (5:32 PM)

   1. District Budget 

      1. Certified Budget

      2. Budget Projections

      3. Facility Projects

      4. ESSER Funds

 

5. STAFF RETENTION BONUS (5:50 PM)

      

6.    ADJOURN (6:15 PM)

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary -Board Conference Rm 1026 N Adams St., Carroll,  Iowa 51401 Thursday, April 21, 2022 - 5:30 p.m.   Link to Zoom meeting:Download Center Meeting ID: 849 9746 9686 Passcode: CCSD

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued. sible future pursued.

 

TENTATIVE AGENDA

 

NOTE:   Audit of Bills –- Karen please contact Nicole to set up a time.

 

1. PUBLIC FORUM (5:30 PM)

 

Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

2.   CALL MEETING TO ORDER -Roll Call (5:35 PM)

 

3. APPROVE AGENDA (5:35 PM)

 

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

B. Consent Agenda

1) Minutes from March 7, 2022, March 21, 2022, April 4, 2022 and April 6, 2022.

2) Bill List  (see enclosed goldenrod and yellow) General Fund and Food Service, Activity Fund, Addtnl General Fund

3) Resignations (see personnel handout)

4) 2nd reading of Board Policies:

913- Gifts, Grants, and Bequests

914- Public Conduct on School Premises

915- Use or Rental of Facilities

916- Loan of School Equipment

 

1st Reading of the following Board Policies:

917 - Use of School Facilities by the City of Carroll

917 R1 - Use of School Facilities by the City of Carroll-Regulation

919 -Use of School Facilities/Buses by Law Enforcement Emergency Preparedness 

Groups During a Disaster

920 - Use of School Facilities for Camps or Clinics by other than school personnel

921 - Tobacco/Nicotine Free Environment

922 - Public Performances by Students

923 - Money Raising Activities in the Schools

924.1 - Online Fundraising Campaigns - Crowdfunding

926 - Unmanned Aircrafts - Drones

927 - Parent and Family Engagement Policy

928 - District Operation During Public Emergencies

928R1 - District Operation During Public Emergencies - Regulation

Recommendation to Delete the following policy:

918 - Use of School Facilities by Communities in the District Other Than the City of Carroll

 

5) Administrative Reports

Director of Teaching and Learning Report

Elementary Principal’s Report 

Middle School Principal’s Report

High School Principal’s Report

6)  Items withdrawn from Consent Agenda

 

4. APPROVE AGREEMENT WITH CARROLL EDUCATION (5:55 PM)

SUPPORT ASSOCIATION FOR 2022-2023

 

5.   ADJUSTMENT TO CO-CURRICULAR ACTIVITY STIPENDS: AGREEMENT WITH CARROLL EDUCATION ASSOCIATION (6:00 PM)

 

6.   NON-BARGAINING WAGES (6:03 PM)

 

7.   DONATIONS                                               (6:03 PM)                                                

 

8. PERSONNEL REPORT                                                                                     (6:08 PM)

 

Approval for Employment - See Personnel Handout

 

9. ADMINISTRATIVE REPORT (6:10 PM)

 

A.  FFA Lease with City of Carroll

B.  Consider Renewing Cooperative Shared Transportation Director Agreement with   Glidden Ralston

C. Consider Renewing Shared Transportation Maintenance Agreement with Glidden Ralston

 

D. Consider Job Descriptions:

• Middle School Teacher

• Large Group Speech Sponsor

• Individual Speech Sponsor

• Assistant High School Principal

E.  2022 - 2023 Cooperative Sharing Athletic Programs 

BOYS -

Golf - AWV

    Swimming - ACGC, AWV, Denison, Glidden, East Sac County, South Central Calhoun, KHS, CR-Bayard

    Soccer - South Central Calhoun

Tennis - Kuemper:  Kuemper is host school

Cross Country: Kuemper: Kuemper is host school

GIRLS -

    Golf - AWV

    Swimming - ACGC, AWV, Denison, Glidden, East Sac County South Central Calhoun, KHS, CR-Bayard

    Soccer - CR-Bayard, AWV, Glidden

Tennis - Kuemper:  Kuemper is host school

Cross Country: Kuemper: Kuemper is host school

F. Approval of 2022 Graduates pending meeting the graduation requirements of the CCSD  

G.  Adjustment to previously approved 2022-2023 Calendar

H.  Superintendent Evaluation Timeline

I.    Talented and Gifted staffing for 2022-2023 school year

 

10. BUSINESS OFFICE REPORT (7:10 PM)

 

A. Quotes on Phone System 

•  Western Iowa Networks

•  Communication Innovators

B. Air Conditioning Project

C. High School Parking Lot Project

D.  Starting and Substitute Pay Rates for 2022-2023

E. Budget Update Reports

 

11. CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (7:25 PM)

 

1. May 2, 2022 - Work Session - 5:30

2. Regular Board Meeting - May 16, 2022 - 5:30 pm. 

3. IASB Renewal 

 

12. SUGGESTIONS FOR MAY 16th  BOARD MEETING (7:27 PM)

 

1. Reports from Building Principals

 

13. ADJOURNMENT (7:30 PM)

 

 

ADDENDUM TO THE APRIL 22, 2021, BOARD AGENDA

 

AGENDA ITEM #3 CONSENT AGENDA

1) Minutes from March 7, 2022, March 21, 2022, April 4, 2022 and April 6, 2022.

2) Bill List  (see enclosed goldenrod and yellow) General Fund and Food Service, Activity Fund, Addtnl General Fund

3) Resignations (see personnel handout)

4) 2nd reading of Board Policies:

913- Gifts, Grants, and Bequests

914- Public Conduct on School Premises

915- Use or Rental of Facilities

916- Loan of School Equipment

 

1st Reading of the following Board Policies:

917 - Use of School Facilities by the City of Carroll

917 R1 - Use of School Facilities by the City of Carroll-Regulation

919 -Use of School Facilities/Buses by Law Enforcement Emergency Preparedness 

Groups During a Disaster

920 - Use of School Facilities for Camps or Clinics by other than school personnel

921 - Tobacco/Nicotine Free Environment

922 - Public Performances by Students

923 - Money Raising Activities in the Schools

924.1 - Online Fundraising Campaigns - Crowdfunding

926 - Unmanned Aircrafts - Drones

927 - Parent and Family Engagement Policy

928 - District Operation During Public Emergencies

928R1 - District Operation During Public Emergencies - Regulation

Recommendation to Delete the following policy:

918 - Use of School Facilities by Communities in the District Other Than the City of Carroll

 

5)   Administrative Reports

Director of Teaching and Learning and Building Principals will provide written reports to the Board.

6) Items withdrawn from Consent Agenda

 

AGENDA ITEM #4 AGREEMENT WITH CESA

1. The Board will consider approving an agreement for 2022-2023 and 2023-2024 with CESA.

AGENDA ITEM #5 AGREEMENT WITH CEA

The Board will consider adjusting the 2022-2023 stipends for:

• Middle School and High School Cheerleading sponsor

• Weight room coordinator

• Set Construction

• Medicaid Coordinator

• Activity Event Manager

 

AGENDA ITEM #7 DONATIONS

A. Donations 

• The CHS Student Senate would like to donate $250 to the Butterfly Garden project from their penny war.

 

AGENDA ITEM #8 PERSONNEL

 

   See Personnel handout.

 

AGENDA ITEM #9 ADMINISTRATION REPORT

 

1. Consider FFA Lease with City of Carroll

-The board will consider continuing the lease with the City of Carroll and the FFA for the 2022-2023 school year.

 

2. Consider Renewing Cooperative Shared Transportation Director Agreement with Glidden Ralston - The board will consider continuing the shared transportation agreement with the Glidden Ralston CSD for the 2022-2023 school year. 

 

3. Consider Renewing Cooperative Shared Transportation Maintenance Agreement with Glidden Ralston - The board will consider continuing the shared transportation maintenance agreement with the Glidden Ralston CSD for the 2022-2023 school year.

 

D. Consider Job Descriptions:

Middle School Teacher

Large Group Speech Sponsor

Individual Speech Sponsor

Assistant High School Principal

E. Athletic Sharing Agreements

 2022 - 2023 Cooperative Sharing Athletic Programs 

BOYS -

Golf - AWV

    Swimming - ACGC, AWV, Denison, Glidden, East Sac County, South Central Calhoun, KHS, CR-Bayard

    Soccer - South Central Calhoun

Tennis - Kuemper:  Kuemper is host school

Cross Country: Kuemper: Kuemper is host school

GIRLS -

    Golf - AWV

    Swimming - ACGC, AWV, Denison, Glidden, East Sac County South Central Calhoun, KHS, CR-Bayard

    Soccer - CR-Bayard, AWV, Glidden

Tennis - Kuemper:  Kuemper is host school

Cross Country: Kuemper: Kuemper is host school

 

F. 2022 Graduates  - The Board will consider approval of 2022 Graduates pending meeting the graduation requirements of the CCSD.

G.  Adjustment to Board Approved Calendar for 2022-23

 

AGENDA ITEM #10 BUSINESS OFFICE REPORT

 

1.  Quotes on Phone System 

•  Western Iowa Networks

•  Communication Innovators

B. Air Conditioning Project

C. High School Parking Lot Project

D.  Starting and Substitute Pay Rates for 2022-2023

E. Budget Update Reports

 

AGENDA ITEM #11 C/A/I

 

AGENDA ITEM #12 SUGGESTIONS FOR MAY 16th BOARD MEETING

 

AGENDA ITEM #13 ADJOURNMENT

 

 

 

AGENDA - Special Board Meeting CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary Board Conference Room 1026 N Adams St., Carroll, Iowa Monday, April 4, 2022 - 5:30 p.m.

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

 

(Estimated Times)

 

1. CALL MEETING TO ORDER-Roll Call (5:30 P.M.) 

 

2. APPROVE AGENDA (5:31 P.M.)  

 

3. BOARD WORK SESSION (5:32 P.M.)

1.  Representatives from Iowa Association of School Boards will

be present to work with the Board.

 

4.   ADJOURNMENT (7:30 P.M.)

 

 

 

AGENDA - Special Board Meeting CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary Board Conference Room 1026 N Adams St., Carroll, Iowa Wednesday, April 6, 2022 - 12:00 p.m. -Noon

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

 

(Estimated Times)

 

1. CALL MEETING TO ORDER- Roll Call (12:00 P.M. -Noon) 

 

2. APPROVE AGENDA (12:02 P.M.)

 

3. OPEN PUBLIC HEARING ON DISTRICT’S CERTIFIED (12:05 P.M.)

BUDGET 

 

4. PUBLIC HEARING ON DISTRICT’S CERTIFIED BUDGET (12:06 P.M.)

 

5. CLOSE PUBLIC HEARING (12:15 P.M.)

 

6. CONSIDER APPROVAL OF 2022-2023 DISTRICT CERTIFIED (12:16 P.M.)

BUDGET

 

7. OPEN PUBLIC HEARING ON THE BUDGET AMENDMENT (12:17 P.M.)

 

8. PUBLIC HEARING ON BUDGET AMENDMENT (12:18 P.M.)

 

9. CLOSE PUBLIC HEARING (12:25 P.M.)

 

10. CONSIDER APPROVAL OF AMENDMENT TO 2021-2022 (12:26 P.M.)

CERTIFIED BUDGET

 

11. CONSIDER APPROVAL  2022-2023 BUDGET GUARANTEE (12:27 P.M.)

            RESOLUTION

“ BE IT RESOLVED, that the Board of Directors of the Carroll

Community School District, will levy property tax for fiscal year 2022-2023 for the

regular program budget adjustment as allowed under section 257.14, Code of Iowa.”

 

12.   PERSONNEL REPORT (12:28 P.M.)

 

A. Personnel Items  

 

13. EMPLOYEE BENEFITS (12:30 P.M.)      

1. Health Insurance - Partial Self-Funding

2. Long-Term Disability Insurance

 

14.  ADJOURNMENT (12:40 P.M.)

 

AGENDA - Board Meeting CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary Board Conference Room 1026 N Adams St., Carroll, Iowa Monday, May 2, 2022 - 5:30 p.m.    Link to Zoom meeting: https://us06web.zoom.us/j/87976917870?pwd=Zzl1ZXdWZGsrcG5tWXhzamgwc0NLZz09 Meeting ID: 879 7691 7870 Passcode: J9pgPy

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

 

(Estimated Times)

 

1. CALL MEETING TO ORDER- Roll Call (5:30 P.M.) 

 

2. APPROVE AGENDA (5:32 P.M.)

 

3. PERSONNEL REPORT (5:33 P.M.)

A. Personnel Handout  

 

4. CONSIDER FUNDING REQUEST FOR MERCHANTS PARK (5:34 P.M.)

FROM THE CITY OF CARROLL

 

5. WORK SESSION (5:40 P.M.)

1. Preschool Presentation 

 

6. CLOSED SESSION

 

7. SUPERINTENDENT EVALUATION (6:10 P.M)

Closed sessions may be conducted under the provisions of Code of Iowa 21.5.1.i.:  

To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records requirements.

 

8.  RETURN TO OPEN SESSION (7:00 P.M.)

 

8.  ADJOURNMENT (6:45 P.M.)

 

AGENDA FOR THE MEETING CARROLL COMMUNITY SCHOOL DISTRICT BOARD OF EDUCATION   Adams Elementary - 1026 N Adams St. Carroll, Iowa 51401   Monday, May 23, 2022 - 5:00 p.m.   Meeting Zoom Link for Public -  https://us05web.zoom.us/j/85715122568?pwd=MVBrZVgxWjdhbXBpS1paRVluSU1lUT09#success   Passcode:  Meeting ID: 857 1512 2568 Passcode: z2nvAG

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

  (Estimated Times)

NOTE: 1)  Audit of Bills –- Onica, please contact Nicole to set up a time.

 

1.  OPEN PUBLIC HEARING (5:00 PM)

Carroll High School Driveway Project

 

2.  CLOSE PUBLIC HEARING (5:10 PM)

 

3.  PUBLIC FORUM (5:11 PM)

1. Recognition - School Board Appreciation Month

2. Anyone may address the Board during this time.  Under Iowa Code, no Board action 

is possible, however, until an item is listed on the Agenda and posted 24 hours prior 

to the meeting, except for good cause as allowed under Iowa Code

 

4.  ROLL CALL (5:26 P.M)

 

5.   APPROVE AGENDA (5:27 PM)

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

6.   PRESENTATIONS (5:28 PM)

High School FFA

State Dance Team

 

7.   CONSENT AGENDA (6:00 PM)

A. Minutes from April 21, 2022 and May 2, 2022

B. Bill List  (see enclosed goldenrod)

General Fund, Activity Fund, Additional Accounts Payable, Additional Activity Fund

Debt Service SAVE bond payment

Debt Service PPEL bond payment

C. Resignations (see personnel handout)

D. Items withdrawn from Consent Agenda

E.     Agreement with SAI for Mentoring and Induction Program for 2022-2023

F.     Consider three-year agreement with Buena Vista University for Student Teachers

G.     Agreement with Region XII for FY23

H. Director of Teaching and Learning and Building Principal Reports

•  Director of Teaching and Learning Report

•  High School Report

•  Middle School Report

•  Elementary Report

I.   Second readings of board policies:

• 917 - Use of School Facilities by the City of Carroll

• 917 R1 - Use of School Facilities by the City of Carroll-Regulation

• 919 -Use of School Facilities/Buses by Law Enforcement Emergency Preparedness Groups During a Disaster

• 920 - Use of School Facilities for Camps or Clinics by other than school personnel

• 921 - Tobacco/Nicotine Free Environment

• 922 - Public Performances by Students

• 923 - Money Raising Activities in the Schools

• 924.1 - Online Fundraising Campaigns - Crowdfunding

• 926 - Unmanned Aircrafts - Drones

• 927 - Parent and Family Engagement Policy

• 928 - District Operation During Public Emergencies

• 928R1 - District Operation During Public Emergencies - Regulation

J.  1st Reading of Board policies

• 813 - Purchasing Policy Code

• 813R1 - Suspension and Debarment of Vendors and Contractors Procedure

• 813R2 - Using Federal Funds In Procurement Contracts

• 814 - Purchase Orders

• 815 - Approval of Payment for Goods and Services

• 816 - Disposition of Obsolete Equipment

• 817 - Lease, Sale, or Disposal of Real Property and Personal Property With a Unit Price Over $5,000

• 819 - Payroll Periods

• 820 - Payroll Deductions

• Policies recommended to be deleted:

• 813E1 - Fraud Reporting Policy

• 818 - Unpaid Warrants

K.  Field Trip

 

8.   DONATIONS (6:10 PM)

 

   9.   PERSONNEL REPORT (6:11 PM)

1.   Approvals for Employment

 

   10 .  ADMINISTRATIVE REPORT (6:15 PM)

 

A. Consider use of buses for Carroll Summer Fun Camp: Between June 14th and July 15th.  Need a bus for July 11th and 13th for sure and will need some of the Fridays as well.

B.  Consider use of bus for Carroll Area Child Care Center and Preschool 

June 7, July 26th and August 2.  9:30 AM to 2:00PM

C.  Lease with Carroll Booster Club for Concession Stand

D.  Consider approval of Tiger Zone Employee Handbook 

E.  Consider approval of changes to PreSchool Handbook

F.   Approval of 2022-2023 Preschool Calendar

G.  Job descriptions: 

Custodian - Part-time

Central Printing/Records Administrative Assistant

Media Specialist

TLC Oversight Committee Member

Tiger Zone employee

Drama Coach -Head

H.  District Career Guidance Plan

 

 11.    BUSINESS OFFICE REPORT (6:30 PM)

1.  Consider Agreement with Frontline for Onboarding Software for New Employees

B.  Consider Lease agreement with Merchants Park

C.  Consider Approving MOU with RSVP for Retired and Senior Volunteers in the schools   (3-year MOU)

D.   Fees - Textbook Fee/Electronic Textbook Fee

E.   Lunch Prices for 2022-2023

F.   Copier Bids

G.  Natural Gas Pool Consideration

      Application and Agreement to Join

Board Resolution

Exhibits: Premiums and Enrolled Meters

H.  Equipment Breakdown Insurance

1. Consider quote for air conditioning in the Adams Library

J.   Budget Reports 

 

12.    CLOSED SESSION - SUPERINTENDENT EVALUATION (6:50 PM)

 

  Closed sessions may be conducted under the provisions of Code of Iowa 21.5.1.i.:  

To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records requirements.

 

13. RETURN TO OPEN SESSION (7:20 PM)

 

14. CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (7:22 PM)

 

1.  Last Day of School - May 24-Two hour early dismissal 

2.  June Board meetings - June 6, 2022-work session and June 20, 2022-regular meeting

C. Special Board Meeting - End of Year Bills - June 27- Noon Meeting

 

15.  SUGGESTIONS FOR JUNE 20th BOARD MEETING (7:23 PM)

1.  Approval of Student and Staff Handbooks for 2022-2023

 

16.   ADJOURNMENT (7:24 PM)

 

=========================================================================

ADDENDUM TO THE MAY 23, 2022, BOARD AGENDA

 

AGENDA ITEM #3 PUBLIC FORUM

1. The board will take a brief recess to acknowledge board members for their dedication and service.

2. No one has notified the district office to address the board as of May 17, 2022. 

 

AGENDA ITEM #7 CONSENT AGENDA

 

C.   Resignations - See Personnel Handout 

       E. Agreement with SAI for Mentoring and Induction Program for 2022-2023

    F.   Consider three-year agreement with Buena Vista University for Student Teachers

    G.   Agreement with Region XII for FY23

    H.   Director of Teaching and Learning and Building Principal Reports

•  Director of Teaching and Learning Report

•  High School Report

•  Middle School Report

•  Elementary Report

    I.   Second readings of board policies

       J.   1st Reading of Board policies

       K.  Field Trip - The Carroll Area FFA chapter would like permission for six students to attend the 2022 Washington Leadership Conference. Registration is being paid by the chapter with $200 contributions from families. The chapter will cover the whole cost and receive reimbursement for those six students' families.

 

AGENDA ITEM #8 DONATIONS

 

AGENDA ITEM #9 PERSONNEL REPORT 

A.  Approvals for Employment (See personnel handout)

 

AGENDA ITEM #10 ADMINISTRATIVE REPORT 

A. Superintendent and Building Principal Reports

• Superintendent’s Report

• Director of Teaching and Learning Report

• High School Report

• Middle School Report

• Elementary Report

B.  Consider use of buses for Carroll Summer Fun Camp: Between June 14th and July 15th.  Need a bus for July 11th and 13th for sure and will need some of the Fridays as well.

C.  Consider use of bus for Carroll Area Child Care Center and Preschool 

June 7, July 26th and August 2.  9:30 AM to 2:00PM

D.  Lease with Carroll Booster Club for Concession Stand

E.  Consider three-year agreement with Buena Vista University for Student Teachers at

F.   Consider approval of Tiger Zone Employee Handbook 

G.  Consider approval of changes to PreSchool Handbook

H.  Job descriptions: 

Preschool Instructor - New

Custodian - Part-time

Central Printing Worker/Administrative Assistant

Media Specialist

TLC Oversight Committee Member

Tiger Zone employee

I.  District Career Guidance Plan

 

AGENDA ITEM #11 BUSINESS OFFICE REPORT

1.  Consider Agreement with Frontline for Onboarding Software for New Employees

B.  Consider Lease agreement with Merchants Park

C.  Consider Approving MOU with RSVP for Retired and Senior Volunteers in the schools   (3-year MOU)

D.   Fees - Textbook Fee/Electronic Textbook Fee

E.   Lunch Prices for 2022-2023

F.   Copier Bids

G.  Natural Gas Pool Consideration

      Application and Agreement to Join

Board Resolution

Exhibits: Premiums and Enrolled Meters

H.  Equipment Breakdown Insurance

I.    Budget Reports

 

AGENDA ITEM #12 CLOSED SESSION

    Superintendent Evaluation

 

AGENDA ITEM #13 RETURN TO OPEN SESSION

 

AGENDA ITEM #14 C.A.I

 

AGENDA ITEM #16 ADJOURN

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Carroll High School - Gymnasium 2809 North Grant Road, Carroll, Iowa Thursday, May 24, 2022 - 8:25 a. m.

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

 

(Estimated Times)

 

1. CALL MEETING TO ORDER (8:25 AM)

 

2. APPROVE AGENDA (8:25 AM)

 

1. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code)

 

3. TOPS IN TIGERLAND - STUDENT RECOGNITION (8:25 AM)

 

4. ADJOURNMENT (9:00 AM)

 

AGENDA - Board Meeting CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary Board Conference Room 1026 N Adams St., Carroll, Iowa Thursday, June 2, 2022 - 5:30 p.m.

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

 

(Estimated Times)

 

1. CALL MEETING TO ORDER- Roll Call (5:30 P.M.) 

 

2. APPROVE AGENDA (5:32 P.M.)

 

3. PERSONNEL REPORT (5:33 P.M.)

A. Personnel Handout  

 

4. CLOSED SESSION (5:35 P.M)

 

5. SUPERINTENDENT EVALUATION (5:36 P.M)

Closed sessions may be conducted under the provisions of Code of Iowa 21.5.1.i.:  

To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records requirements.

 

8.  RETURN TO OPEN SESSION (6:30 P.M.)

 

8.  ADJOURNMENT (6:30 P.M.)

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Carroll High School 2809 N Grant Road Carroll,   IA    51401   June 20, 2022 - 5:30 p.m. Meeting Zoom Link for Public -  https://us06web.zoom.us/j/83477099952?pwd=UjliQVRuQ2R4ZTVRWllvYlcxVjBpU…   Meeting ID: 834 7709 9952 Passcode: 263230

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

TENTATIVE AGENDA

(Estimated Times)

NOTE: 1)  Audit of Bills -    Duane, please contact Nicole to set up a time.

 

1.  CALL MEETING TO ORDER (5:30 PM)

 

2.  PUBLIC FORUM (5:30 PM)

1. Anyone may address the Board during this time.  Under Iowa Code, no Board action 

is possible, however, until an item is listed on the Agenda and posted 24 hours prior 

to the meeting, except for good cause as allowed under Iowa Code

 

3.  ROLL CALL (5:31 PM)

 

4.  APPROVE AGENDA (5:32 PM)

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code)

 

5.  PRESENTATION (5:33 P.M)

 

1. High School Butterfly Garden

 

6.   CONSENT AGENDA (5:47 PM)

A. Items withdrawn from consent agenda 

B. Minutes from May 23, 2022, June 2, 2022, June 6, 2022 (see enclosed blue)

• General, PPEL, LOST & Nutrition Bills

• General Fund #2

• Activity Fund #1

• Activity Fund #2

• Activity Fund #3

• Activity Fund #4

 

C.  Resignations (see personnel handout)

D.  Disposal of textbooks

E.  Board Policy Review:

1st Reading of Board policies

203 Responsibilities of the Board of Directors

821 Secretary’s Monthly Report

822 Publication of Financial Reports

824 Audits & Audit Committee

825 District Records

826 Financial Records

829 Capital Assets Management System

831 Insurance Program

833 Debt Management & 833R1 Post-Issuance Compliance Regulation for

Tax-Exempt Obligations

407 Employee Travel Compensation

466 Vacations (Non Bargaining)

806 Expenditures for a Public Purpose & 806R1 Use of Public Funds Regulation

807 Internal Controls & 807R1 Internal Controls Regulation

Policies Recommended to Delete

823 Annual Salary Statement, Published

827 Care, Maintenance, and Disposal of District Records

828 Bonds for Officers and Employees

830 Intangible Asset Reporting

832 Periodic Review of Insurance Program

2nd Reading of Board Policies

• 813 - Purchasing Policy Code

• 813R1 - Suspension and Debarment of Vendors and Contractors Procedure

• 813R2 - Using Federal Funds In Procurement Contracts

• 814 - Purchase Orders

• 815 - Approval of Payment for Goods and Services

• 816 - Disposition of Obsolete Equipment

• 817 - Lease, Sale, or Disposal of Real Property and Personal Property With a          Unit Price Over $5,000

• 819 - Payroll Periods

• 820 - Payroll Deductions

F.  Administrator Reports

Director of Teaching and Learning Report

CHS Principal’s Report

CMS Principal’s Report

FV and Adams Elementary Principal’s Report

 

7. PERSONNEL REPORT (6:10 PM)

1. Approvals for Employment - See Personnel Handout

 

8. ADMINISTRATIVE REPORT (6:15 PM)

 

1. Consider approval of agreement with Manson Northwest Webster CSD for the North Central Consortium 

2. Consider Revisions to Teacher (CEA) Employee Handbook

3. Consider approval of high school debate activity for the 2022-2023

4. Handbook Revisions

   1. CMS Staff Handbook

   2. CMS Student Handbook

   3. CHS Student Handbook

   4. CHS Staff Handbook 

   5. FV and AES Staff Handbook

   6. FV and AES Student Handbook

   7. Little Tiger Preschool Handbook changes

   8. Tiger Zone Employee Handbook

E. Consider addition of Entry-level Driver Training (ELDT) training pay for transportation director

F. Appoint Level II Investigator for 2022-2023- Carroll Police Department is willing to be the Level II Investigator (Phone 792-3536)

G.  Job Description

1. Drama Coach - Assistant

 

9. BUSINESS OFFICE REPORT (6:35 PM)

 

1. Budget Updates 

Sales Tax and PPEL

Line-Item Revenues

2. Consider approval of textbook purchase

3. Consider approval of contract for drive lane project at Carroll High School

4. Summer Projects

   1. Quotes for high school parking lot repairs

      1. Bargain

      2. M.R.Paving and Excavating

   2. Quotes for maintenance project at the high school

      1. Kenneth Janning & Sons, Inc

   3. Quote for air quality improvement at Fairview

      1. Badding Construction

5. Consider Audit RFP Responses and approve external auditor for FYs 22-24

6. Approve Interfund Transfers for interfund payable balance as of 6/30/21

1.  Nutrition ($202,450.48) 

2. TigerZone ($49,288.66)

7. Approve Adding Fund 71 - Internal Service Fund for servicing of the Partial Self-Funded Health Plan

 

  10.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (7:00 PM)

 

1. Special Board Meeting - End of Fiscal Year Bills - June 27, 2022 - 12:00 pm (noon)

B.   Regular Board Meeting - July 18, 2022

 

11.  SUGGESTIONS FOR JULY 18, 2022 BOARD MEETING (7:16 PM)

 

1. 2022-2023 Legislative Priorities

2. Appointment of Board Secretary/Treasurer (Code 279.3)

3. Issue of Warrants Resolution

4. Milk and Bread Bids

5. Tire Bids

 

12.    CLOSED SESSION - SUPERINTENDENT EVALUATION (7:25 PM)

 

Closed sessions may be conducted under the provisions of Code of Iowa 21.5.1.i.:  

To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records requirements.

 

13. RETURN TO OPEN SESSION (7:45 PM)

 

14. ADJOURNMENT (7:46 PM)

 

ADDENDUM TO THE JUNE 21, 2021 BOARD AGENDA

 

AGENDA ITEM #2 PUBLIC FORUM

1. As of June 16, 2022 no one has requested to address the board.

 

AGENDA ITEM #5 PRESENTATIONS

1. High School Butterfly Garden - The board will tour the Butterfly Garden

 

AGENDA ITEM #6 CONSENT AGENDA

A. Items withdrawn from consent agenda 

B. Minutes 

C.  Resignations (see personnel handout)

D.  Disposal of textbooks

E.  Board Policy Review:

1st Reading of Board policies

203 Responsibilities of the Board of Directors

821 Secretary’s Monthly Report

822 Publication of Financial Reports

824 Audits & Audit Committee

825 District Records

826 Financial Records

829 Capital Assets Management System

831 Insurance Program

833 Debt Management & 833R1 Post-Issuance Compliance Regulation for

Tax-Exempt Obligations

407 Employee Travel Compensation

466 Vacations (Non Bargaining)

806 Expenditures for a Public Purpose & 806R1 Use of Public Funds Regulation

807 Internal Controls & 807R1 Internal Controls Regulation

Policies Recommended to Delete

823 Annual Salary Statement, Published

827 Care, Maintenance, and Disposal of District Records

828 Bonds for Officers and Employees

830 Intangible Asset Reporting

832 Periodic Review of Insurance Program

2nd Reading of Board Policies

• 813 - Purchasing Policy Code

• 813R1 - Suspension and Debarment of Vendors and Contractors Procedure

• 813R2 - Using Federal Funds In Procurement Contracts

• 814 - Purchase Orders

• 815 - Approval of Payment for Goods and Services

• 816 - Disposition of Obsolete Equipment

• 817 - Lease, Sale, or Disposal of Real Property and Personal Property With a          Unit Price Over $5,000

• 819 - Payroll Periods

• 820 - Payroll Deductions

F.  Administrator Reports

Superintendent’s Report

Director of Teaching and Learning Report

CHS Principal’s Report

CMS Principal’s Report

FV and Adams Elementary Principal’s Report

 

AGENDA ITEM #7 PERSONNEL REPORT

1. Approvals for Employment - See Personnel Handout

 

AGENDA ITEM #8 ADMINISTRATIVE REPORT

1. Consider approval of agreement with Manson Northwest Webster CSD for the North Central Consortium 

B. Consider Revisions to Teacher (CEA) Employee Handbook

C.    Consider approval of high school debate activity for the 2022-2023

5. Handbook Revisions

   1. CMS Staff Handbook

   2. CMS Student Handbook

   3. CHS Student Handbook

   4. CHS Staff Handbook 

   5. FV and AES Staff Handbook

   6. FV and AES Student Handbook

G. Consider addition of ELDT training pay for transportation director

H. Appoint Level II Investigator for 2022-2023- Carroll Police Department is willing to be the Level II Investigator (Phone 792-3536)

I.  Job Descriptions

2. Oversight Committee Member

3. Drama Coach - Assistant

J.  Consider revision to Teacher Leadership and Compensation Plan for 2022-2023

K. Consider approval of Teacher Quality Committee for the 2022-2023 school year

 

AGENDA ITEM #9 BUSINESS OFFICE REPORT

1. Budget Updates 

1. Sales Tax and PPEL

2. Line-Item Revenues

2. Consider approval of textbook purchase

3. Consider approval of contract for drive lane project at Carroll High School

4. Summer Projects

   1. Quotes for high school parking lot repairs

   2. Quotes for maintenance project at the high school

5. Consider Audit RFP Responses and approve external auditor for FYs 22-24

6. Approve Interfund Transfer from Nutrition to General Fund

7. Approve Adding Fund 71 - Internal Service Fund for servicing of the Partial Self-Funded Health Plan

 

AGENDA ITEM #10 CAI (CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION)

1. Special Board Meeting June 28, 2021, 12:00 p.m.

 

AGENDA ITEM #11 SUGGESTIONS FOR JULY 19 BOARD MEETING

1.  2022 - 2023 Legislative Priorities

2. Appointment of Board Secretary/Treasurer (Code 279.3)

3. Issue of Warrants Resolution

4. Milk and Bread Bids

5. Other Suggestions

 

AGENDA ITEM #12 SUPERINTENDENT EVALUATION

 

AGENDA ITEM #13 ADJOURN

 

AGENDA- Special Board Meeting CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary -Board Room 1026 N Adams St., Carroll,  Iowa 51401 June 27, 2022 at 12:00 p.m. (noon)

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued. sible future pursued.

 

TENTATIVE AGENDA

 

Estimated Times

 

1. CALL MEETING TO ORDER (12:00 PM)

 

2. APPROVE THE AGENDA (12:00 PM)

 

3. APPROVE END OF YEAR BILLS (12:02 PM)

General Fund and other funds

Activity Fund

            

4. PERSONNEL (12:15 PM)

        

5. CONSIDER ADDITION OF ENTRY-LEVEL DRIVER TRAINING (12:17 PM)

 

6.  APPROVE SUPERINTENDENT CONTRACT (12:24 PM)

 

7.    ADJOURN (12:30 PM)

 

AGENDA - Board Meeting CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary Board Conference Room 1026 N Adams St., Carroll, Iowa Monday, June 6, 2022 - 5:30 p.m.

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

 

(Estimated Times)

 

1. CALL MEETING TO ORDER- Roll Call (5:30 P.M.) 

 

2. APPROVE AGENDA (5:32 P.M.)

 

3. PERSONNEL REPORT (5:33 P.M.)

A. Personnel Handout  

 

4. CONSIDER BIDS FOR CHS DRIVEWAY PROJECT (5:37 P.M.)

 

5. WORK SESSION (5:40 P.M.)

   1. Overview of District Data

      1. FAST Data

      2. NWEA Data

      3. ISASP Data

   2. What research says works

   3. Teaching and Learning Focus for 2022-2023

   4. Updates on 2021-2022 work in the district

 

6.  ADJOURNMENT (6:45 P.M.)