Minutes - 2021.6.22

Minutes - 2021.6.22

Minutes

Regular Board of Directors’ Meeting

June 22, 2021

5:30 p.m.  Board Conference Room, Adams Elementary School

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Conference Room in Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff present:  Dr. Casey Berlau, Gary Bengtson, Nicole McCarville, Tammy McKenzie, Jerry Raymond, Jeff Cullen, Larry Lesle, Jeff Dvorak, Patrick Rabbit, Crystal Boes, Ryan Simmelink, Ashley Wuebker, Kyle Stevens, and Jenny Grossman. Other guests present were members of the press and a representative from Walsh.

 

Approval of Agenda:

Duane Horsley moved to approve the agenda as presented.  Onica seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Consent Agenda:

  1. Minutes of the May 16th, May 17th, and June 3rd, 2021 Board meetings:
  2. Bill listings in the following amounts:

      General Fund         $697,998.86

      Student Activity Fund         $17,475.73

      Management Fund         $0.00

      Debt Service Fund         $800.00

      Local Option Sales Tax         $43,909.72

      Nutrition Fund         $51,734.88

      Physical Plant & Equipment Levy         $9,741.94

  1. Resignations:

It was moved by Jennifer Munson to approve the consent agenda.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

Gary Bengtson was recognized by Board President Karen Friedlein for his 32 years of service to the district and board. 

 

Donations:

There were no donations this month. 

 

Personnel Report:

A.         Approval for Employment:

Dr. Casey Berlau presented the following recommendations for employment:

  • Randy Bissen is recommending Lauryn Hilger for the JV volleyball coaching position. Lauryn has 2 years of HS volleyball coaching experience, as she was the freshman coach/assistant varsity coach at Skutt High School. Lauryn also played 4 years of college volleyball at Northwestern College. She will be a great fit to our volleyball program.   If approved she would be on Step 3 and would be paid $3,169.   Approval is recommended.
  • Jerry Raymond is recommending Mr. Tom Borchers for the CMS Counseling Position at Carroll Middle School. Mr. Borchers has 9 years of experience as a counselor and 15 years of experience as a Social Studies teacher at CCSD. If approved Mr. Borchers's salary would remain the same as his teaching contract based on the 2021-2022 Salary schedule. Approval is recommended. 
  • Jerry Raymond is recommending Mr. Josh Peter for a 7th grade Social Studies instructor position at CMS.  Josh is a graduate of Iowa State University where he earned his Bachelor's of Science degree in History (5-12 Endorsements). Josh will begin his first year of teaching this fall.  If approved Josh would be on the BA step 0 and receive a base pay of $33,226, plus $594 TSS Indexed, plus $5,819 TSS Fixed for a total of $39,639 salary. Approval is recommended.
  • Patrick Rabbitt is recommending Kara Neville for an elementary teaching position (2nd grade) at Fairview.  Kara has thirteen years of teaching experience and if approved would be on step 26 of the MA lane of the salary schedule and would receive $59,769 (Base of $53,002 plus TSS indexed of 948 plus TSS fixed $5,819).  Approval is recommended contingent upon receipt of a clear background check.
  • Jerry Raymond is recommending Jaxon Heinz for the 4th/5th Grade PE teacher and Student Assisted Study Hall Coordinator at CMS and Adams Elementary for the 2021-2022 school year. Jaxon is a graduate of the University of Northern Iowa where he earned his Bachelor's of Arts degree in Physical Education (K-12 Endorsement). Jaxon has 1 year of teaching experience.  If approved Jaxon would be on the BA step 3 and receive a base pay of $35,213 plus $630 TSS Indexed plus, $5,819 TSS Fixed for a total of $41,662 salary. Approval is recommended contingent upon receipt of a clear background check.
  • Patrick Rabbitt is recommending Renee Andersen for an elementary teaching position (PreSchool) at Fairview.  Renee has 4 years of teaching experience and if approved would be on step 9 of the BA lane of the salary schedule and would receive $45,685 (Base of $39,166 plus TSS indexed of 700 plus TSS fixed $5,819).  Approval is recommended contingent upon receipt of a clear background check.
  • Casey Berlau is recommending Kalina Johnson for the RN position at Carroll High School.  If approved Kalina would be on Step 37 of the Nurse salary schedule and would receive $41,728.  Kalina has experience working as an RN with children and teenagers.  Approval is recommended.
  • Casey Berlau is recommending Kyndra Joslin for the Employee Benefits Coordinator position.  Kyndra currently works at New Hope Village as the representative payee coordinator/community living supervisor.  If approved Kyndra would receive $18.75 per hour and would work 260 days/year.  Approval is recommended.
  • Jerry Raymond is recommending the following TLC positions to be filled by CMS staff:  Mentors: Amy Madsen and Alison Weber.  Jerry is recommending Tonia Onken and Nathan Wall for TLC Mentor positions at Carroll Middle School. Both Tonia and Nathan will be mentoring first-year/new to the profession teachers at CMS for the 2021-2022 school year. Approval is recommended.
  • Jerry Raymond is recommending Nicole Martin for the Middle School 7th Grade Science position at CMS for the 2021-2022 school year. Nicole is a graduate of the University of Northern Iowa where she earned her Bachelor's of Arts degree in Education (5-12 Science Endorsement). Nicole has 7 years of teaching experience. If approved Nicole would be on the BA step 15 and receive a base pay of $43,119 plus $771 TSS Indexed plus, $5,819 TSS Fixed for a total of $49,709 salary. Approval is recommended contingent upon receipt of a clear background check.
  • Tammie McKenzie is recommending Kaitlynn Kaufman for a PLC Leader position at CHS.  Approval is recommended.
  • Jerry Raymond is recommending Gail Nabity for special education teacher associate position at Carroll Middle School.  If approved Ms. Nabity would be paid $12.25 (the base pay for special education teacher associate) and would work 7 hours per day.  Approval is recommended contingent upon receipt of a clear background check. 
  • Jerry Raymond is recommending Deb Mohr for special education teacher associate position at Carroll Middle School.  If approved Ms. Mohr would be paid $12.50 (the base pay of $12.25 plus $.25 cents for 6 years of experience) and would work 7 hours per day.  Approval is recommended contingent upon receipt of a clear background check. 
  • Jerry Raymond is recommending Catherine Peterson for special education teacher associate position at Carroll Middle School.  If approved Ms. Peterson would be paid $12.25 (the base pay for special education teacher associate) and would work 7 hours per day.  Approval is recommended contingent upon receipt of a clear background check. 
  • Patrick Rabbitt is recommending Joan Schlie for a special education teacher associate position at Fairview.  If approved Ms. Schlie would work 6.75 hours per day and would be paid $12.25 (the base pay for special education teacher associate).  Approval is recommended.
  • Patrick Rabbitt is recommending Holly Tigges for a special education teacher associate position (Preschool) at Fairview.  If approved Ms. Tigges would work 6.75 hours per day and would be paid $12.25 (the base pay for special education teacher associate).  Approval is recommended contingent upon receipt of a clear background check.
  • Patrick Rabbitt is recommending Jennifer Brinkman for a special education teacher associate position at Fairview.  If approved Ms. Brinkman would work 6.75 hours per day and would be paid $12.45 (the base pay of $12.25 plus $.20 cents for experience).  Approval is recommended contingent upon receipt of a clear background check.
  • Patrick Rabbitt is recommending Kacie Felix for a special education teacher associate position at Fairview.  If approved Ms. Felix would work 6.75 hours per day and would be paid $12.25 (the base pay for special education teacher associate).  Approval is recommended.
  • Patrick Rabbitt is recommending Kaitlin Haukap for a special education teacher associate position at Fairview (Preschool).  If approved Ms. Haukap would work 6.75 hours per day and would be paid $12.80 (the base pay of $12.25 plus $.25 cents for experience plus $.30 cents for a BS degree).  Approval is recommended contingent upon receipt of a clear background check.
  • Jeff Cullen is recommending Javid Arkland for the position of Transportation Wash Technician.  If approved Javid would work 7 Hrs/Day, 4 Days/Week at $8.68/Hr through August 20th.  Approval is recommended.
  • Patrick Rabbitt is recommending Denice Badding for a special education teacher associate position at Fairview (Preschool).  If approved Ms. Badding would work 6.75 hours per day and would be paid $12.50 (the base pay of $12.25 plus $.25 cents for 7 years of experience).  Approval is recommended contingent upon receipt of a clear background check.
  • Patrick Rabbitt is recommending Marissa Kennebeck for a special education teacher associate position at Fairview.  If approved Ms. Kennebeck would work 6.75 hours per day and would be paid $12.55 (the base pay of $12.25 plus $.30 cents for a AA degree).  Approval is recommended contingent upon receipt of a clear background check.
  •  Jeff Dvorak is recommending David Oswald for a custodial position at Carroll High School.  If approved he would work from 3:30PM to 12:30AM and would be paid $12.50 per hour.  Approval is recommended.

It was motioned by Jennifer Munson to approve the recommendations for employment.  The motion was seconded by Onica Ulveling.  On a roll call vote, the motion passed as follow:

Ayes: Jennifer, Duane, Karen, Onica, Cindy    Nays: None

 

  1. Superintendent Contract:

The Superintendent Contract was reviewed as part of the May 17th board meeting and was presented for approval.  It was moved by Jennifer Munson to approve the superintendent contract with a 7/1/21-6/30/22 salary of $167,064.41.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer   Nays: None

 

Presentations:

  1. Transportation Report:

Jeff Cullen presented his plans for transportation for the 21-22 school year.  The plan is for buses to be back at full capacity unless guidelines from the state change before the start of the year, with 70 in town stops and 120 rural stops and no restrictions on distance from school for pickup.

  1. Leader in Me Presentation:

Patrick Rabbit, Crystal Boes, Ashley Wuebker, Kyle Stevens, Jenny Grossman, and Ryan Simmelink presented on the Leader in Me social emotional learning program that they would like to implement at Fairview and Adams elementary buildings.  The program would supplement some of their current SEL programs.  The program is a 3 core (year) program to implement with a Year 1 cost of $26,998.72 and Year 2 and 3 cost of $21,614.76 per year.  It was moved by Jennifer Munson to approve the use of the Leader in Me program with a Year 1 cost of $26,998.72.  The motion was seconded by Onica Ulveling.  The motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane   Nays: None

 

Administrative Report:

  1. Superintendent’s Report:

Dr. Casey Berlau informed the board of a program with BVU, with no cost or requirements by the district, that offers reduced tuition rates to our staff for classes through BVU.  Dr. Berlau also presented the district’s draft Utilization of Funding Plan for the ESSER III funds.  The draft is for review of the board and will be modified and presented at a future meeting for the August deadline with the state.

 

  1. Administrator Reports:

Each of the 3 building principals presented their reports in writing covering end of year activities and summer school numbers. 

 

  1. Teacher Leadership Stipend Amounts for 2021-2022

Dr. Berlau presented a proposal to increase the TLC Stipends for the 2021-2022 year by 5%.  The amounts have not been increased since the implementation of TLC 5-7 years ago.  The cost of the stipends for the 2020-2021 year was $105,800.  The increase of 5% would bring the amount for 2021-2022 to $111,090 if the number of leaders/coaches remained the same.  The school is projecting one less instructional coach in 2021-2022 due to various staffing needs so the actual projected cost with the 5% increase is $103,440.  It was moved by Jennifer Munson to increase the TLC stipends by 5% for the 2021-2022 school year.  The motion was seconded by Duane Horsley.  The motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen   Nays: None

 

  1. Approval of Agreement with Manson Northwest Webster CSD for the North Central Consortium:

Dr. Berlau presented the Agreement for Enrollment of Nonresident Students into the North Central Consortium School with Manson Northwest Webster CSD as the fiscal agent for the program.  The agreement provides an option to CCSD when there are students in our district whose behavior, social, or emotional needs cannot be met by CCSD with the goal of the consortium to support the student in building skills to return to the resident district.  CCSD has had at least on student enrolled in the consortium for at least portions of the last two school years. Our 2020-2021 fee was $28,000 Consortium Education Payment and $5,000 Consortium Rent.  MNW has revised the fee schedule for the 2021-2022 year to be based on enrollment size and based on our enrollment size, our 2021-2022 Consortium Education fee would increase to $64,000 and rent would remain at $5,000.  The agreement is setup so that CCSD would pay the education fee upfront and then based on final student days attended, a final bill would be determined that could lead to additional cost or a refund.  It was moved to Duane Horsley to approve the agreement for the North Central Consortium at a cost of $64,000 for education costs and $5,000 lease/rent for the 2021-2022 year.  The motion was seconded by Karen Friedlein.  The motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

  1. Handbook Revisions:
  1. CMS Staff Handbook:
  2. CMS Student Handbook:
  3. CHS Student Handbook:
  4. CHS Staff handbook:
  5. FV and AES Staff Handbook:
  6. FV and AES Student Handbook:
  7. Coaches Handbook
  8. Tiger Zone Handbook

Dr. Berlau and building principals presented changes to student and staff handbooks.  The Coaches Handbook was tabled and will be reviewed in July.  The Board raised a few questions which the building principals answered.  There were also a few revisions that the Board recommended the team clear up and refine in certain places.

 

  1. Adoption of Tiger Zone Employee Handbook:

Patrick Rabbit presented the new Tiger Zone Employee Handbook.

 

It was moved by Jennifer Munson to approve the handbook revisions in E, except for the Coaches Handbook, with changes as stated and the adoption of the Tiger Zone Employee Handbook.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

  1. Present District Hiring Manual:

Dr. Casey Berlau provided a draft hiring manual to the board.  The manual will be presented for approval at a future meeting.

 

 

  1. Appoint Level II Investigator for 2021-2020:

Dr. Berlau recommended the district continue to continue the agreement with the Carroll Police Department and appoint them as the Level II Investigator for the district should such service be needed.

 

It was moved by Jennifer Munson to approve the Carroll Police Department as the district’s Level II Investigator for the 2021-2022 school year.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

  1. Job Descriptions:

Dr. Casey Berlau presented the job description for a Transportation Wash Technician.  It was moved by Jennifer Munson to approve the Transportation Wash Technician job description.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

Dr. Berlau also presented the revised job description for the Executive Adminstrative Assistant to the Superintendent.  The board recommended a few minor wording revisions.  Jennifer Munson moved to approve the Executive Administrative Assistant job description with the minor wording changes as stated.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

  1. Board Policy Review – Second Reading:

Dr. Berlau presented the following policies for their second reading:

  • 468 – Employee Wage and Overtime Compensation
  • 470 – Classified Termination of Employment
  • 471 – Staff Reduction Through Termination
  • 472 – Sick Leave (Non-Bargaining Personnel)
  • 473 – Personal Leave (Non-Bargaining Personnel)
  • 474 – Bereavement Leave (Non-Bargaining Personnel)

 

It was moved by Cindy Johson to approve the board policies presented for second reading.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

  1. Request permission to seek quotes for trainer services for 2021-2022:

Dr. Berlau discussed with the board our current use of training staff at events.  Currently, the district contracts for athletic training services at home varsity football games.  Dr. Berlau shared some benchmarking that was done with other local and conference districts and discussed the district’s desire to get bids from area providers for possibly providing athletic training services at additional sporting events and levels.  The Board agreed that the district should seek bids for these training services.

 

  1. Approve Admission Prices to events for 2021-2022:

Dr. Berlau presented a proposal to increase pricing from $3 (senior citizen) and $5 adult/kids 5+ to $4 and $6 respectively for high school activities for the 2021-2022 school year.  It was moved by Jennifer Munson to approve the increase in admission prices for the 2021-2022 school year.  Onica Ulveling seconded the motion.  The motion passed on a roll call vote as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy   Nays: None

 

Business Office Report:

  1. Budget Updates:

Gary Bengtson reviewed the budget reports through activity posted in June as of the board meeting date.  He compared the actual expenses to the published budget for the 4 categories of Instruction, Support Services, Non-Instruction and Other.  All 4 categories actual are currently projected under published budget but updated June payroll could change the numbers slightly.  Mr. Bengtson also reviewed the Revenues and Expenses by fund compared to the line item budget and there were no concerns noted. 

 

  1. Consider request to dispose of four school buses:

Dr. Berlau presented a request from the transportation department to dispose of four buses through the use of an online auction.

 

It was moved by Jennifer Munson to approve the request for the district to dispose of four buses through the use of an online auction.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

  1. Summer Projects:

Carpet Replacement Bids – Jeff Dvorak presented a proposal for carpet replacement in various places at CHS.  Bids received were Carpet One - $30,489.10, J.P. Flooring - $38,736.39, and Flooring America - $27,789.05.  Jeff recommended the bid from Flooring America.  It was moved by Jennifer Munson to approve the Flooring America bid for $$27,789.05 for carpet replacement at Carroll High School.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Exhaust fan repair/replacement at Carroll High School – Jeff Dvorak presented information regarding some HVAC/exhaust fan plans for improvements suggested by System Works after their evaluation of the high school building.  One bid has been received from Carroll Control Systems and Jeff is waiting on one more bid, so bids will be presented at a future meeting.

 

D.         Consider quotes for cameras at Adams Elementary:

Dr. Berlau presented two bids for cameras at Adams Elementary.  One bid was from Walsh Door & Security for $56,835 for 24 cameras, licensing, server, materials and labor.  The second bid was from ByteSpeed for 29 cameras, 5 year licensing, materials and labor for a cost of $62,536.05.  Craig Rowedder’s recommendation is the ByteSpeed bid due to the software being on the cloud and being the same as others installed elsewhere in the district.  The board had questions regarding the bids so the item was tabled and will be on the June 28, 2021 board meeting agenda. 

 

E.         Fees – Textbook Fee/Electronic Textbook Fee: Activity Pass Price:

Dr. Berlau provided the recommendation that textbook fees should remain unchanged and the Activity Pass Price would increase from $40 to $50 for the 2021-2022 year.  It was moved by Jennifer Munson to approve the recommended textbook fees with no change and the increase in the Activity Pass Price to $50.  Duane Horsley seconded the motion.  The motion passed on a roll call vote as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

F.           Parking lot maintenance quotes

      Jeff Dvorak presented two quotes for parking lot maintenance at Adams Elementary, Fairview Elementary, and portions of Carroll Middle School.  Bargen submitted a quote for $132,995 for the work and M.R. Paving & Excavating submitted a quote for $148,050.  Alternatively, both bidders submitted quotes to include all of the Middle School pavement repairs.  Bargen’s quote was $194,196.15 and M.R Paving’s quote was $215,950.00.  Jeff recommended going with the quote from Bargen and including all of the middle school if possible.  It was moved by Cindy Johnson to accept the bid from Bargen for pavement work at Adams Elementary, Fairview Elementary, and all of Carroll Middle School areas for a cost of $194,196.15.  The motion was seconded by Duane Horsley.  The motion passed by roll call vote as follows:

      Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

G.           Cement Work – CMS North driveway

      Jeff Dvorak presented the estimate for the addition of a concrete driveway on the north end of Carroll Middle School.  It was moved by Cindy Johnson to approve the bid by KNB LLC for adding a cement drive at Carroll Middle School at the cost of $9,043.  The motion was seconded by Onica Ulveling.  The motion passed by roll call vote as follows:

      Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

H.           Consider approval of study of HVAC system in Kindergarten and Preschool pods at Fairview Elementary

      Jeff Dvorak presented a request for approval of an HVAC study at Fairview Elementary by System Works at a cost of $6,500.  It was moved by Jennifer Munson to approve the HVAC study at Fairview Elementary by System Works at a cost of $6,500.  The motion was seconded Duane Horsley.  The motion passed on a roll call vote as follows:

      Ayes: Karen, Onica, Cindy, Jennifer, Duane   Nays: None

 

  1. Resolution to approve Nicole McCarville as signer at banking institutions:

The Board resolved that Nicole L McCarville to be added as an authorized signer on Carroll Community School District banking and investment accounts.  It was moved by Jennifer Munson to approve the resolution that Nicole McCarville be added as a signer on district banking and investment accounts.  The motion was seconded by Cindy Johnson and the motion carried by roll call vote as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen   Nays: None

 

Correspondence/Announcements/Information:

  1. Special Board Meeting – June 28, 2021 at 12:00 p.m.

 

Suggestions for July 19th, 2021 Board Meeting:

  1. 2021 – 2022 Legislative Priorities
  2. Appointment of Board Secretary/Treasurer (Code 279.3)
  3. Issue of Warrants Resolution
  4. Milk and Bread Bids
  5. Zoom meeting with Team Works on board and district goals setting, mission, vision, etc.

 

Adjournment:

It was moved by Cindy Johnson to adjourn the meeting at 8:52 p.m.  Jennifer Munson seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Nicole McCarville, Board Secretary

 

 

Approved: _____________________

mkohorst@carro… Sun, 05/23/2021 - 10:46