Minutes - 2021.4.22

Minutes

Regular Board of Directors’ Meeting

April 22, 2021

5:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Conference Room at Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff members present: Dr. Casey Berlau, Gary Bengtson, Tammie McKenzie, Jerry Raymond, Patrick Rabbitt, Kelly Borchers, and Sandy Kluver.  Others present:  Tyler Nelson, Pat Tigges, and Brad Stitz.

 

Approval of Agenda:

It was moved by Duane Horsley to approve the agenda.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Consent Agenda:

1. Minutes of the March 15^th, March 31^st and April 7^th, April 8^th, April 9^th Board meetings:
2. Bill listings in the following amounts:

      General Fund         $246,728.85

      Student Activity Fund         $28,636.84

      Local Option Sales Tax         $172.40

      Nutrition Fund         $39,999.72

      Physical Plant & Equipment Levy         $2,548.26

3. Resignations:
4. Field Trips:

 

It was moved by Jennifer Munson to approve the consent agenda.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

         Tyler Nelson addressed the Board with his desire to have the mask mandate lifted along with all quarantine regulations.  The Board responded that these issues will be addressed in the district’s Return to Learn Plan which is the next item on the agenda.

 

Return to Learn Plan for 2020-2021:

Dr. Casey Berlau recommended the district continue the current Return to Learn Plan for the 2020-2021 school year with the following adjustments:

•       Masks would not be required during passing times during the school day. 

•       Teachers would not be required to clean desks between class periods.

•       Masks would not be required during physical education classes.

 

He recommended this plan not be addressed again during the 2020-2021 school year unless the CDC or the Iowa Department of Health make changes to their recommendations and/or the quarantine rules are changed.  The current Return to Learn Plan will expire May 28, 2021, the last day of school for students and will not carry forward to the 2021-2022 school year.  If a Return to Learn Plan is needed for the 2021-2022 school year it will be addressed in July or August of 2021.

 

It was moved by Jennifer Munson to approve the Return to Learn Plan with the changes that masks would not be required during passing times, teachers would not be required to clean desks between class periods, and masks would not be required in physical education classes in addition to all other recommendations.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Donations:

Dr. Casey Berlau presented the following donations for approval:

•              The Breda Unit of the American Legion auxiliary would like to donate $50 to the Carroll High School Media Center.

•       Dave and Melissa Nystrom would like to donate $500 to be used by the Carroll High School Band Department.

•       An anonymous donor would like to donate a bench in honor of Deplieth Jioklow to be placed on the Carroll Middle School grounds.

 

It was moved by Jennifer Munson to approve the donations.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Personnel Report:

A.         Approval for Employment:

Dr. Berlau presented the following employment recommendations:

• Randy Bissen is recommending Mikayla Overturf for the varsity volleyball coaching position.  Ms. Overturf has six years experience and if approved would be on Step 12 of the salary schedule.

• Dr. Casey Berlau is recommending Nicole McCarville for the Director of Business Affairs/Board Secretary position.  If approved Ms. McCarville would receive $102,000 per year and would receive full family health insurance coverage and a $25 per month cell phone reimbursement.  Approval is recommended.

• Jerry Raymond is recommending Rachelle Heilesen for the Middle School Math instructor position.  If approved, Ms. Heilesen would be on the BA Step 0 of the 2021-2022 salary schedule.  Approval is recommended.

• Patrick Rabbitt is recommending Michele Jacobson for the K-3 Music Instructor position.  If approved, Ms. Jacobson would be on the BA lane and on Step 10 of the 2021-2022 salary schedule.  Approval is recommended contingent upon receipt of clear background checks.

• Tammie McKenzie is recommending Teresa Tigges for the summer school teacher position from June 7^th to June 25^th.  Approval is recommended.

• Patrick Rabbitt is recommending Jordan Gresham for a regular education teacher associate position at Fairview Elementary.  If approved, Ms. Gresham would work 6.75 hours per day and would be paid $11.24 per hour.  Approval is recommended retroactive to April 14^th.

• Patrick Rabbitt is recommending Kristen Young for a special education teacher associate position at Fairview Elementary.  If approved, Ms. Young would work 6.75 hours per day and be paid $11.50 per hour.  Approval is recommended.

 

B.         Notice of Contract Modification:

Dr. Casey Berlau presented the following contract modification recommendations:

• Amanda Augustus was approved for a special education teacher associate position in March 2021 at $11.39.  This is the wage she was receiving when she resigned in December 2020 as a regular education teacher associate.  Ms. Augustus should have received $11.70 when she was rehired in March 2021.  Approval of modification is recommended. 

• Kirstin Tuel will be involuntarily transferred from a regular education teacher associate position to a special education teacher associate position.  Ms Tuel will receive an additional $.26 per hour for the special education teacher associate rate.

 

It was moved by Duane Horsley to approve the personnel recommendations and contract modifications.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

Presentation on Talented and Gifted Program:

Tammie McKenzie reported that Kelly Borchers, Sandy Kluver, Patrick Rabbitt, herself, and two members of the area education agency were involved in a committee to review the district’s talented and gifted program.  She stated that three recommendations are being proposed; personnel adjustment, differentiated programing modifications, and update program goals.

 

The Board had several questions regarding the program and it was agreed to revisit possible changes at a future date.

Administrative Report:

1. Superintendent and Building Principal Reports:

Dr. Berlau briefly reviewed federal funds the district will be receiving related to the COVID-19 virus.  The district will receive three allocations of ESSER funds and an allocation of GEERS funds.  The funds will be on a reimbursement basis through the State of Iowa. 

 

He stated the district reached a tentative agreement with the Carroll Education Association and will meet with the Carroll Education Support Association on April 28^th.

 

He also mentioned that at the May Board meeting he would have Craig Rowedder and Jeff Dvorak present to speak to the Board on technology needs in the district.

 

Jerry Raymond, Patrick Rabbitt, and Tammie McKenzie reviewed activities happening in their respective buildings.

 

2. Use of Buses by Summer Fun Camp participants:

Dr. Casey Berlau reported that the Carroll Summer Fun Camp has requested the use of school buses for various field trips associated with the camp.  The organization would reimburse the district for the costs associated with the trips.

 

It was moved by Jennifer Munson to approve the use of district buses for the Summer Fun Camp.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

3. FFA Lease with the City of Carroll:

Dr. Berlau presented a proposed farm lease of six acres of land from the City of Carroll by the Carroll Area FFA Chapter.  The cost of the lease would be $1.00.  The Carroll Area FFA has had this lease with the City of Carroll for a number of years.

 

It was moved by Jennifer Munson to approve the FFA lease with the City of Carroll.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

D.         Approve Shared Transportation Director Agreement with Glidden-Ralston:

Dr. Casey Berlau presented a shared transportation director agreement between the Carroll Community School District and the Glidden-Ralston Community School District.  This would be a continuation of a current agreement.

It was moved by Cindy Johnson to accept the sharing agreement with the Glidden-Ralston Community School District for a Transportation Director.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

E.         Approve Shared Transportation Maintenance Agreement with Glidden-Ralston:

Dr. Casey Berlau presented a shared transportation maintenance agreement between the Carroll Community School District and the Glidden-Ralston Community School District.  This would be a continuation of a current agreement.

 

It was moved by Cindy Johnson to approve the shared transportation and maintenance agreement with Glidden-Ralston.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

6. Approve the AEA Purchasing Agreement for Food Service:

Gary Bengtson presented a purchasing agreement with the AEA for the purchase of food and food service supplies.  This agreement would be for the 2021-2022 school year and is a continuation of previous agreements.

 

It was moved by Cindy Johnson to approve the AEA Purchasing Agreement for the 2021-2022 school year.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

G.         2021-2022 Cooperative Sharing Athletic Programs:

Dr. Casey Berlau presented the following athletic sharing agreements for the 2021-2022 school year:

• Girls’ Golf – Carroll High School (host school), and Ar-We-Va Community Schools.

• Girls’ Soccer – Carroll High School (host school), and Ar-We-Va, Coon Rapids, and Glidden-Ralston Schools

• Girls’ Swimming and Diving – Carroll High School (host school), and Ar-We-Va, Coon Rapids-Bayard, Denison-Schleswig, East Sac, Glidden Ralston, Guthrie Center (ACGC), IKM-Manning, Kuemper Catholic, Sioux Central, and South Central Calhoun.

• Girls Cross Country – Host School Kuemper Catholic

• Girls Tennis – Host School Kuemper Catholic

• Boys’ Golf – Carroll High School (host school), and Ar-We-Va Community Schools.

• Boys’ Soccer – Carroll High School (host school), Ar-We-Va and Glidden-Ralston.

• Boys’ Swimming and Diving – Carroll High School (host school), and Ar-We-Va, Coon Rapids-Bayard, Denison-Schleswig, East Sac, Glidden Ralston, Guthrie Center (ACGC), IKM-Manning, Kuemper Catholic, and South Central Calhoun.

• Boys Cross Country – Host School Kuemper Catholic

• Boys Tennis – Host School Kuemper Catholic

 

It was moved by Jennifer Munson to approve the 2021-2022 athletic sharing agreements.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

8. 2021 Carroll High School Graduates:

Dr. Berlau presented the following list of 2021 graduates contingent on them meeting Carroll Community School District graduation requirements:

Gracie Sue Alspach, Isabella May Armitage, Jocelynn Shae Becker, Haley Nicole Berger, Tyson James Bordenaro, Vanessa Raven Breedlove, Katelyn Marie Bretey, Ashley Marie Brincks, Michael James Brinker, Hannah Maureen Bush, Halley Kay Butler, Hannah Aleah Casebeer, Colby Dale Christensen, Ella Rose Collison, Darian Andrew Cortez, Alexander Ryan Crawford, Abbigail Elisabeth Danner, Trevor Jerome Danner, Caroline Grace Dieter, Abraham Sterling Dirkx, Kayla McKenzie Dreessen, Adut Kuek Dut, Bethany Nicole Eddington, Molly Kate Emery, Victor Esteban Esquivel, Alexis Lynn Ewoldt, Abby Nichole Farrell, Ravyn Lee Fasbender, Tory Alan Feldman, Gage Michael Felix, Chloe Marie Gallegos, Perla Galvan Hidalgo, James Matthew Hinners, Ross Michael Hinners, Treyton Michael Goins, Dylan Lee Gottsch, Jared Thomas Gottsch, Skylar Grace Gregory, Matthew Allen Haars, Ethan Michael Hacker, Gabriella Jo Hammer, Jaxon David Harms, Melina Rose Hedke, Ella Claire Heiderscheit, Payton Michael Janning, Emmanuel Goanar Jioklow, Ryan Joe Johnston, Brock Kelin Jones, Kyra Ryann Kane-Stewart, David James Kelly, Kayden Paul Kent, Maurecia Ann King, Emily Ann Kitt, Jaxson Wayne Kuhlmann, Linda Luann Laffoon, Nolan Philip Landauer, Kennedy Lynn Lein, Amy Lepe, Hannah Jacalyn Lindberg, Isaac Iowa Lo, Da’Shaun Demarion Lyons, Racheal Lane Malone, Ryan Austin McLaughlin, William Gerald Meiners, William Patrick Meiners, Alice Rose Mendoza, Cameron Isaac Mendoza-Watson, Kristin Jo Millermon, Haven Alexander Mueggenberg, Adam Kenneth Nees, Alexis Joy Nehring, Brady Grant Nelson, Emma Renee Nelson, Ty Mathew Nissen, Trevor Alan Nulle, Deng Atem Nyock, Blake Joseph Obrecht, Erin Rae Olberding, Mitchell Dean Owen, Samantha Lynn Palmer, Connor Jo Peterson, Gabriel Bryce Pettitt, Grace Bethany Pettitt, Layne Alexis Prichard, Savannah Rose Quandt, Valerie Liliana Ramos, Kendra Sue Riesberg, Tyler John Riesberg, Cole Rylan Roberts, Cade Christopher Schable, Annabella Marie Schechinger, Thomas Edward Schneider, Claudia Marie Schroeder, Collin James Schultes, Chelsey Rose Schulz, Degan Will Schweitzer, Slade Austin Sibenaller, Emerald Elizabeth Siepker, Gracie Elizabeth Simmons, Tyler Jackson Smith, Nicholas John Sorenson, Bailey Jane St. Peter, Benjamin John Stangl, Paris Rose Strunk, Laura Elizabeth Sweeney, Trinity Lanae Tassell, Charles Stanley Teggatz, Hayden Jonathan Thooft, Ryan Conley Tindall-Burbank, Emily Luise Trecker, Jack Andrew Troutman, Evan Jacob Underberg, Marsia August Vaughn, Carter William Vonnahme, Alexander Gordon Wade, Bryce Joseph Walker, Emily Rose Weber, Madelynne Alexis Weitl, Evan Jackson Wernimont, Nicole Marie Wiese, Elizabeth Mackenzie Wiltse, and Brianna Lea Wuebker.

 

It was moved by Cindy Johnson to approve the list of 2021 graduates pending that they meet all graduation requirements of the Carroll Community School District.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

1. Staffing Plan for 2021-2022:

Dr. Casey Berlau presented a proposed staffing plan for the 2021-2022 school year.  The plan included the following:

• Fifth Grade – add one section for a total of six sections

• Nurse – Maintain the nurse position added last year.  That position was originally added as a one year position.

• Preschool – add one section due primarily to an increase in three year old students.

• Middle School Counselor – add one counselor at the middle school level for a total of two

 

It was moved by Jennifer Munson to add one nurse on a one year contract, one preschool teacher, and one counselor at the middle school.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

10. PreSchool Calendar for 2021-2022:

Dr. Casey Berlau presented the following adjustments to the 2021-2022 school calendar for the 4-year-old preschool program:

• Start Date – the start date for preschool would be September 1, 2021.

• Staff Training Days with no students present:

September 15, 2021         February 9, 2022

October 20, 2021         March 30, 2022

November 17, 2021         April 20, 2022

December 15, 2021         May 11, 2022

January 12, 2022

It was moved by Jennifer Munson moved to approve the modifications to the preschool calendar for the 2021-2022 school year.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

11. Agreement with ISU for Student Teachers in CCSD Classrooms:

Dr. Casey Berlau presented an agreement with Iowa State University which would allow for the placement of student teachers in Carroll Community School District classrooms.  No action is needed because it is a five year agreement and has already been approved.

 

50. Board Policy Reviews:

1. First Reading of Board Policies:

The Board held a first reading on the following Board policies:

•         705.2 – School Bus Safety Restraints

•         813.1 – Suspension & Debarment of Vendors & Contractors

•         815R2 – Using Federal Funds in Procurement Contracts

 

It was moved by Jennifer Munson to approve the first reading of Board policies 705.2, 813.1, and 815R2.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

2. Second Reading of Board Policies:

•   420 – Jury Duty

•   423 – Gifts to Employees

•   428 – Substance Free Workplace

•   429 – Use of Tobacco Products

•   430 – Holidays (Non-Bargaining Personnel)

•   432 – Workers Compensation

•   434 – Service Recognition

•   436 – Universal Precautions

•   437 – Hazardous Chemical Disclosure

•   460 – Classified Employee Defined

•   461 – Classified Employee Qualifications, Recruitment, and Selection

•   421 – Pay Deductions – Delete

•   421R1 – Pay Deductions Regulations - Delete

•   462 – Classified Employee Employment - Delete

•   463 – Classified Employee Assignment - Delete

•   464 – Salary Schedules (Non-Bargaining Personnel) – Delete

 

It was moved by Cindy Johnson to approve the second reading of Board policies 420, 423, 428, 429, 430, 432, 434, 436, 437, 460, 461, 421, 421R1, 462, 463, and 464.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

Business Office Report:

1. Review of FY2019 Audit:

Gary Bengtson briefly reviewed the 2019-2020 audit recently issued by Nolte, Cornman, and Johnson of Newton, Iowa.  He detailed some the financial data contained in the report and highlighted the deficiency sited by the auditors and reviewed proposed corrective action by the district.

 

2. Release of Bid Documents for Carroll High School Roof Project:

Dr. Berlau presented bid documents for the roofing project at Carroll High School. 

 

It was moved by Jennifer Munson to release the bid documents for the high school roof project.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

3. Request Permission to Seek Bids for School Buses:

Dr. Casey Berlau reported that Jeff Cullen is requesting permission to seek bids on three school buses.

 

It was moved by Jennifer Munson to grant permission to seek bids on three school buses.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

4. Budget Update Reports:

Gary Bengtson briefly reviewed several financial reports with the Board.

 

Correspondence/Announcements/Information

1. May Regular Board meeting – May 17, 2021 – 5:30 p.m.

 

Suggestions for May 17^th Board Meeting:

1. Reports from Building Principals

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 8:47 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________