Minutes

Special Board of Directors’ Meeting

July 6, 2020

12:00 p.m. Board Conference Room, Adams Elementary School

Call to Order:

Board President Karen Friedlein called the meeting to order at 12:05 p.m. in the

Board conference room of Adams Elementary School. Board members present:

Jennifer Munson and Karen Friedlein. Board members joining the meeting via

telephone: Onica Ulveling, Cindy Johnson, and Duane Horsley. Staff present:

Dr. Casey Berlau, and Gary Bengtson. The meeting was also streamed on

Zoom due the COVID-19 pandemic.

Approval of Agenda:

Jennifer Munson moved to approve the agenda. Onica Ulveling seconded the

motion. On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None

Job Description for Student Information Specialist/Secretary:

Dr. Casey Berlau presented a revised job description for the position of Student

Information Specialist/Secretary. The Board reviewed the proposed job

description and suggested some further modifications.

It was moved by Jennifer Munson to approve the job description for the Student

Information Specialist/Administrative Assistant with the addition of the

preferred “ability to learn or working knowledge of web site design”, the

elimination of number 13 “Assist with student and staff scheduling”, and

change secretary to administrative assistant in the job title. Duane Horsley

seconded the motion. On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None

Approve Superintendent Contract:

Board President Karen Friedlein presented a revised contract between Dr. Casey

Berlau and the Board. The previous contract did not match Board policy for

sick leave and holidays, in both cases days needed to be added to the contract.

She also mentioned that the revised contract in the board packet was missing a

paragraph previously agreed to by the Board which she read “The District, at

the request of the Superintendent, shall allow the Superintendent to contribute

an amount to be determined on a monthly basis to a tax-sheltered annuity

contract or custodial account within the meaning of section 403(b) of the

Internal Revenue Code of 1985, as amended, selected by the Superintendent in

accordance with the applicable provisions of the Iowa Code sections 294.16 and

509A.12; provided, however, that the Superintendent shall be solely responsible

for computing any limitations on such contribution under sections 403(b) and

422.3 of the Internal Revenue Code, and the Superintendent shall indemnify and

hold harmless the Board from and against any and all claims, tax liabilities,

penalties, damages, attorney fees, interest or expenses incurred or asserted

against the Board because of such contribution. A contribution to a taxsheltered

annuity program in an amount equal to one percent (1%) of the

Superintendent’s contract salary.”

It was moved by Jennifer Munson to approve the contract with three

modifications, added the half-day holidays before Christmas, New Years, and

Independence Day, increased the sick leave to fourteen days to match Board

policy, and added the language for the tax-sheltered annuity. Cindy Johnson

seconded the motion. On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 12:21 p.m. Onica

Ulveling seconded the motion. Unanimous approval.

____________________________ _____________________________

Karen Friedlein, President Gary Bengtson, Board Secretary

Approved: _____________________

Minutes

Regular Board of Directors’ Meeting

July 21, 2020

5:30 p.m.  Media Center, Carroll High School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Media Center at Carroll High School.  Board members present Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff members present:  Dr. Casey Berlau, Gary Bengtson, Jeff Cullen, Patrick Rabbitt, Crystal Boes, and Roxanne Aden.  Others present: Several parents and community members.

 

Approval of Agenda:

It was moved by Jennifer Munson to approve the Board agenda.   Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Consent Agenda:

1. Minutes of the June 18^th and June 27^th Board meetings
2. Bill listings in the following amounts:

      General Fund         $240,346.15

      Student Activity Fund         $3,045.50

      Management Fund         $553,264.91

      Physical Plant & Equipment Levy         $69,547.57

      Local Option Sales Tax         $95,205.00

      Nutrition Fund         $13,271.01

      Scholarship Fund         $120.00

3. Resignations:
4. Field Trips:

 

It was moved by Jennifer Munson to approve the consent agenda.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

Board President Karen Friedlein opened the meeting for comments:

Roxanne Aden spoke briefly to the Board and requested the Board not require masks for students.  Pat Tigges spoke about the difficulties special needs kids would have in wearing masks and keeping them on and in keeping the masks dry.  Tyler Nelson spoke to the difficulties of good internet connections in the rural areas that are necessary for on-line learning.

 

Donations:

There were no donations to present.

 

Personnel Report:

1. Approvals for Employment:

The following recommendations for employment were presented:

• Randy Bissen recommended Jodie Guddall for the middle school cheerleading position.  If approved, she would receive $750 for the football cheer sponsor position and $750 for the basketball cheer position.  Approval is recommended.

• Patrick Rabbitt and Crystal Boes are recommending Wanita Dentlingeer for a special education teacher associate position at Adams Elementary.  If approved, she would work 6.75 hours per day and be paid $11.80 per hour.  Approval is recommended contingent upon receipt of a clear background check.

• Dr. Casey Berlau recommended Kelly Stitz for the Student Information Specialist/Administrative Assistant position.  If approved, Ms. Stitz would be paid $15.38 per hour and would work 8 hours per day.

 

It was moved by Jennifer Munson to approve the recommendations for employment.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Administration Report:

1. Superintendent Report:

Dr. Casey Berlau reviewed the current plans for opening school buildings this fall.  He stated plans continue to evolve as information changes.  Personal protective equipment has been purchased by the district and procedures for cleaning and disinfecting are being established.

 

Transportation director Jeff Cullen updated the Board on possible changes to the bussing program to help meet COVID-19 recommendations.  He stated the district has purchased six electrostatic sprayers to be used in both buses and buildings.  He further said that in-town bussing may be reduced to only those students required to be transported by state code.

 

2. St. Anthony Athletic Training Agreement:

Dr. Casey Berlau presented a proposed agreement with St. Anthony Regional Hospital for the services of an athletic trainer for the 2020-2021 school year.  The cost of the agreement would be $2,000 annually. 

 

It was moved by Onica Ulveling to approve the St. Anthony athletic training agreement.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen Onica, Cindy, Duane  Nays: None  Abstain: Jennifer

 

 

3. Starting and Substitute Pay for 2020-2021:

Dr. Casey Berlau presented a list of proposed starting and substitute pay for the 2020-2021 school year.  It was moved by Jennifer Munson to accept the starting and substitute pay rates for the 2020-2021 school year.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

4. Juvenile Court School Liaison Contract for FY21:

Dr. Casey Berlau presented an agreement with Juvenile Court Services for a Juvenile Court School Liaison officer.  He stated this agreement is a continuation of a program the school has had in place for many years.

 

It was moved by Duane Horsley to approve the contract for juvenile court school liaison service for 2020-2021.  Karen Friedlein seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

E.         Board Policy Revisions:

The Board held a first reading on the following Board Policies:

•            407 – Employee Travel Compensation

•            407R1 – Employee Travel Reimbursement

• 432 – Workers Compensation
• 240 – Public Participation in Board Meetings

 

It was moved by Jennifer Munson to approve the first reading of Board Policies 407, 407R1, 432, and 240.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

F.         Job Description – Health Assistant:

Dr. Casey Berlau presented a proposed job description for the position of Health Assistant.  It was moved by Jennifer Munson to approve the job description for the Health Assistant with the addition of technology skills as discussed.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

G.         Consider Adding Staff to the Health Services Department:

Dr. Casey Berlau and the Board held a brief discussion on the necessity of adding staff to the Health Services Department particularly in light of the COVID-19 pandemic. 

 

It was moved by Duane Horsley to proceed with the recommendation to hire a               full-time nurse as a one year position.  The motion was seconded by Onica Ulveling.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

H.         Consider Guidelines for Staffing Coaching Positions:

Dr. Casey Berlau presented proposed guidelines to determine how many and when additional coaching positions are necessary based on number of students participating in a sport.

 

It was moved by Jennifer Munson to approve the proposed staffing guidelines for coaching positions as presented.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

1. Committee Appointments for 2020-2021:

Dr. Casey Berlau presented the following appointments for the 2020-2021 school year.

•            Transportation Committee – Jeff Cullen and Jen Munson

•            School Improvement Team – Karen Friedlein and Cindy Johnson

•            IASB Legislative Network Liaison – Cindy Johnson

•            IASB Delegate and Alternate – Duane Horsley, alternate Karen Friedlein

•            County Conference Board – Cindy Johnson

•            Negotiations Team – Duane Horsley, Karen Friedlein, Dr. Casey Berlau and Gary Bengtson

•            Calendar Fact-Finding Committee – Onica Ulveling

•            Objection to Instructional Materials – To Be Determined

•            Affirmative Action Coordinators – Crystal Boes, alternate Gary Bengtson

•            City of Carroll Parks and Rec Member – Dr. Casey Berlau

•            Education Equity Officer & Title IX Coordinator – Crystal Boes

• Section 504 Coordinator – Crystal Boes

•            Employee Sexual Harassment Compliance Officers – Dr. Casey Berlau & Tammie McKenzie   alternate Gary Bengtson

•            Abuse of Students by Employees Level I Investigators – Hunter Harmening and Kristi Shanks, alternates Dr. Casey Berlau and Patrick Rabbitt; Level II Investigator – Carroll Police Department

•            Americans with Disabilities Act Compliance Officer – Crystal Boes and Jeff Dvorak

•            Homeless Liaison – Jill Greiman

•            Deputy Principals*

Fairview – Crystal Boes and Dr. Casey Berlau

Adams Elementary – Crystal Boes and Dr. Casey Berlau

Carroll Middle School – Jill Greiman

Carroll High School – Larry Lesle and Randy Bissen

Deputy Superintendent* – Gary Bengtson and Jerry Raymond

 

*            Deputy is defined as the administrator-in-charge during the absence of the regular administrator.

 

It was moved by Jennifer Munson to approve the committee appointments for the 2020-2021 school year.   Karen Friedlein seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Jennifer Munson moved to approve the following: “The Board of Directors of the Carroll Community School District designate Crystal Boes as the distrct’s Title IX Coordinator and authorizes that employee to coordinate with  the district’s efforts to comply with the district’s responsibilities under Title IX.”  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

It was moved by Jennifer Munson to approve the administrative assignments as presented.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

J.         IASB Legislative Priorities:

The Board agreed to review the Iowa Association of School Boards legislative priorities for the 2020-2021 school year and submit their top choices to Dr. Berlau for discussion and action at the August 5^th special Board meeting.

 

Business Office Report:

1. Appointment of Secretary/Treasurer (Code 279.3):

It was moved by Jennifer Munson to appoint Gary Bengtson as the Board Secretary/Treasurer.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

      Karen Friedlein administered the oath of office to Gary Bengtson.

 

B.         Issue of Warrants Resolution:

Gary Bengtson presented the Issue of Warrants Resolution for fiscal year 2020-2021 for approval.  Duane Horsley moved to approve and read the following:

 

“The Board of Directors of the Carroll Community School District hereby authorizes the Board Secretary to issue warrants when the Board is not in session for the payment of utilities, freight, drayage, express, postage, salaries, state and federal taxes, FICA, IPERS, CEA and CESA dues, employee annuities, United Way contributions, health insurance premiums, Carroll Recreation Center dues, advance transportation expenses, registration fees and related costs, court-ordered garnishments, and previously approved contracted expenses.”

 

Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

C.         Bank Depositories:

Gary Bengtson presented a resolution naming bank depositories for 2020-2021:

“Be it resolved that the Board of Directors of the Carroll Community School District in Carroll County, Iowa approves the following list of financial institutions to be depositories of District funds in conformance with all applicable provisions of the Iowa Code.  The Board Secretary is hereby authorized to deposit District funds in amounts not to exceed the maximum approved for each respective financial institution as set out below:

 

BANKS

 

Depository Name      Home Office      Balance

 

United Bank of Iowa      Ida Grove, IA      $7,000,000

Availa Bank      Carroll, IA      $3,000,000

Iowa Savings Bank      Carroll, IA      $3,500,000

Commercial Savings Bank      Carroll, IA      $3,000,000

Bank of the West      San Francisco, CA      $1,000,000

Templeton Savings Bank      Templeton, IA      $1,000,000

Westside State Bank      Westside, IA      $1,000,000

Breda Savings Bank      Breda, IA      $1,000,000

 

INVESTMENTS (not required)

 

Iowa Schools      Des Moines, IA      $6,500,000

Joint Investment Trust

 

 

 

 

          CERTIFICATION

 

I hereby certify that the foregoing is a true and correct copy of a resolution of the Carroll Community School District's Board of Directors adopted at a meeting of said public body, duly called and held on the 21st day of July, 2020, a quorum being present, as said resolution remains of record in the minutes of said meeting, and is now in full force and effect.”

 

It was moved by Duane Horsley to approve the Bank Depository Resolution for 2020-2021.   Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

 

 

 

D.         Tires Bids:

Dr. Berlau reported that two tire bids were received by the district for 14 tires for the 2020-2021 school year.   Bauer Built Tire Company bid $2,230.00 and Performance Tire bid $2,070.00. 

 

It was moved by Cindy Johnson to award the tire bid to Performance Tire Company for $2,070.00.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

5. Preschool Agreement with Kuemper:

Dr. Casey Berlau presented a proposed preschool agreement with the Kuemper Catholic School District.  The only change in this agreement over last year is to update the figures and names on the last page.

 

It was moved by Jennifer Munson to approve the proposed preschool agreement between the Carroll Community School District and the Kuemper Catholic School System for the 2020-2021 school year.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes:  Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

6. Bid on Commercial Washer/Dryer

Gary Bengtson presented a bid for a commercial washer and dryer to be located at the Carroll High School.  He stated the district selected this brand and vendor based on local recommendations.  The cost of both the Dexter 30lb. washer and 50lb. dryer plus installation would be $9,435.00.

 

It was moved by Jennifer Munson to approve the bid for a Dexter washer and dryer from Century Laundry Distributing for $9,435.00.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Correspondence/Announcements/Information:

1. New Teachers Report August 14^th, 15^th, and 16^th
2. All Teachers Report – August 17^th
3. All Staff Report on August 19^th
4. August Board Meeting – August 17^th  
5. August 25^th – First Day of School with Students
6. Special Board Meeting – August 4^th or 5^th

It was moved by Duane Horsley to hold a special Board meeting on Wednesday, August 5, 2020 at 5:30 p.m. in the high school media center.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

 

Adjournment:

It was moved by Duane Horsley to adjourn the meeting at 7:52 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

Minutes

Special Board of Directors’ Meeting

August 5, 2020

5:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:32 p.m. in the gymnasium of Carroll High School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff present: Dr. Casey Berlau, Gary Bengtson, Tammie McKenzie, Jerry Raymond, Patrick Rabbitt, Crystal Boes, Jill Greiman, and Larry Lesle.  Others present:  A number of community members, other staff, and members of the press.  The meeting was also broadcast live due the COVID-19 pandemic.

 

Approval of Agenda:

It was moved by Cindy Johnson to approve the agenda with the removal of item 5 Personnel Report, item 6 Legislative Priorities, and item 7 Administrative Report, including the Board policies, with the understanding these items could be placed on the August 17^th regular Board meeting agenda.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Consent Agenda:

1. Resignations:

The following resignations were presented for approval:

• Larry Riesenberg wishes to resign from his food service position.  Mr. Riesenberg has been an employee of the Carroll Community School District for one year.

• Deb Grote wishes to resign from her teacher associate position at Carroll High School.  Ms. Grote has been a teacher associate for the district for eight years.

• Tammi Seidl wishes to resign from her food service position.  Ms. Seidl has been an employee of the Carroll Community School District for twelve years.

• Dan Owen wishes to resign from his food service position at the Carroll Middle School.  Mr. Owen has been an employee of the district for eight years.

 

It was moved by Jennifer Munson to approve the resignations as presented.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

            There was no one present with an issue to bring before the Board.

Return to Learn Plan – Consideration for Approval:

Dr. Casey Berlau presented the Carroll Community School District’s Return to Learn Plan for the 2020-2021 school year.  He said the district looked to the Iowa Department of Education, The Iowa Department of Health, the Carroll County Department of Health, and the Centers for Disease Control and Prevention.  Dr. Berlau detailed some of the changes being proposed and options available to parents if they weren’t satisfied with the proposal.

 

Board President Karen Friedlein opened the meeting to public comment.  A number of people spoke concerning the plan with the majority of comments centered around the wearing of face coverings and transportation.

 

It was moved by Jennifer Munson to change the wording to strongly recommend the use of face coverings.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Karen, Cindy  Nays: Duane, Onica

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 8:18 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

 

Approved: _____________________

Minutes

Special Board of Directors’ Meeting

August 5, 2020

5:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:32 p.m. in the gymnasium of Carroll High School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff present: Dr. Casey Berlau, Gary Bengtson, Tammie McKenzie, Jerry Raymond, Patrick Rabbitt, Crystal Boes, Jill Greiman, and Larry Lesle.  Others present:  A number of community members, other staff, and members of the press.  The meeting was also broadcast live due the COVID-19 pandemic.

 

Approval of Agenda:

It was moved by Cindy Johnson to approve the agenda with the removal of item 5 Personnel Report, item 6 Legislative Priorities, and item 7 Administrative Report, including the Board policies, with the understanding these items could be placed on the August 17^th regular Board meeting agenda.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Consent Agenda:

1. Resignations:

The following resignations were presented for approval:

• Larry Riesenberg wishes to resign from his food service position.  Mr. Riesenberg has been an employee of the Carroll Community School District for one year.

• Deb Grote wishes to resign from her teacher associate position at Carroll High School.  Ms. Grote has been a teacher associate for the district for eight years.

• Tammi Seidl wishes to resign from her food service position.  Ms. Seidl has been an employee of the Carroll Community School District for twelve years.

• Dan Owen wishes to resign from his food service position at the Carroll Middle School.  Mr. Owen has been an employee of the district for eight years.

 

It was moved by Jennifer Munson to approve the resignations as presented.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

            There was no one present with an issue to bring before the Board.

Return to Learn Plan – Consideration for Approval:

Dr. Casey Berlau presented the Carroll Community School District’s Return to Learn Plan for the 2020-2021 school year.  He said the district looked to the Iowa Department of Education, The Iowa Department of Health, the Carroll County Department of Health, and the Centers for Disease Control and Prevention.  Dr. Berlau detailed some of the changes being proposed and options available to parents if they weren’t satisfied with the proposal.

 

Board President Karen Friedlein opened the meeting to public comment.  A number of people spoke concerning the plan with the majority of comments centered around the wearing of face coverings and transportation.

 

It was moved by Jennifer Munson to change the wording to strongly recommend the use of face coverings.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Karen, Cindy  Nays: Duane, Onica

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 8:18 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

 

Approved: _____________________

Minutes

Regular Board of Directors’ Meeting

August 17, 2020

5:30 p.m.  Board Conference Room, Adams Elementary School

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Conference Room at Adams Elementary School.  Board members present Onica Ulveling, Cindy Johnson, Duane Horsley, and Karen Friedlein.  Staff members present:  Dr. Casey Berlau and Gary Bengtson.  Others present: Jack Wardell.  The meeting was also broadcast live due the COVID-19 pandemic.

 

Approval of Agenda:

It was moved by Cindy Johnson to approve the Board agenda.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Duane, Karen  Nays: None

 

Consent Agenda:

1. Minutes of the July 21st and August 5th Board meeting

2. Bill listings in the following amounts:

General Fund $166,873.48

Student Activity Fund $26,234.00

Management Fund $408.00

Physical Plant & Equipment Levy $3,444.61

Local Option Sales Tax $37,441.49

Nutrition Fund $33,319.00

Scholarship Fund $120.00

3. Resignations

 

It was moved by Duane Horsley to approve the consent agenda.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Duane, Karen, Onica  Nays: None 

 

Public Forum:

Jack Wardell, the Parks and Recreation Director for the City of Carroll, updated the Board on the improvements planned for the Carroll Recreation Center.  A vote on the proposed project will be held September 8th.

 

Donations:

Dr. Casey Berlau stated the United Way of Carroll would like to donate $3,500 to the Carroll Middle School.

 

It was moved by Cindy Johnson to approve the donation from the United Way of Carroll.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy  Nays: None

Personnel Report:

1. Approvals for Employment:

The following recommendations for employment were presented:

• Jerry Raymond is recommending Carla Henson a middle school special education teacher associate position.  If approved, she would receive $12.01 per hour and work 7 hours per day.  Approval is recommended.

• Tammie McKenzie is recommending Sarah Fineran for the high school regular education teacher associate (SASH room) position.  If approved, she would receive $11.84 per hour and work 7 hours per day.  Approval is recommended contingent upon receipt of clear background checks.

• Patrick Rabbitt is recommending Sue Greving for a regular education teacher associate position in TigerZone.  If approved, she would work 3.5 hours per day and would be paid $11.24 per hour.  Approval is recommended contingent upon receipt of clear background checks.

• Patrick Rabbitt is recommending Mindy Stout for a regular education teacher associate position in TigerZone.  If approved, she would work 2 hours per day and would be paid $11.24 per hour.  Approval is recommended contingent upon receipt of clear background checks.

• Jeff Cullen is recommending Sharon Beyer for a contracted bus driving position.  If approved she would work 3.5 hours per day and paid $18.92 per hour.  Approval is recommended.

• Jeff Cullen is recommending Jesse Tatman for a contracted bus driving position.  If approved he would earn $18.62 per hour.  Approval is recommended contingent upon his obtaining his CDL license and a clear background check.

• Randy Bissen is recommending Kaitlynn Kaufman for the assistant varsity volleyball position.  If approved she would be on Step 8 of the salary schedule and would receive a stipend of $3,340.00.  Approval is recommended.

• Randy Bissen is recommending Joey Lappe for the set contraction position for the fall play.  If approved, Mr. Lappe would receive a stipend of $1,131.  Approval is recommended contingent upon receipt of clear background checks.

• Dr. Casey Berlau is recommending Molly Riedell for a nurse position.  If approved, Ms. Riedell would be on Step 21 of the nurse’s salary schedule and receive $33,448.00.  This position would be for one year.  Approval is recommended contingent upon receipt of clear background checks.

 

It was moved by Duane Horsley to approve the  nine employment recommendations as presented.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Duane  Nays: None  Abstain Onica on #9

 

Administration Report:

1. DMACC Observation Contracts for 2020-2021:

Dr. Casey Berlau presented an agreement with the Des Moines Area Community College for pre-education student clinical observation.  

 

It was moved by Onica Ulveling to approve an agreement with Des Moines Area Community College for pre education program observation hours.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Duane, Karen  Nays: None

 

2. North Central Consortium Agreement:

Dr. Casey Berlau presented an Agreement for enrollment of nonresident students into the North Central Consortium School with the Manson Northwest Webster Community School District.

 

It was moved by Cindy Johnson to approve the agreement with the Manson Northwest Webster Community School District.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Duane, Karen, Onica  Nays: None

 

3. Board Policy Revisions:

1. First Readings:

• 422 – Employee Leave of Absence – New

• 422E1 – Emergency Paid Sick Leave Request Form – New

• 422E2 – Expanded Family and Medical Leave Request Form – New

• 427 – Family and Medical • Leave FMLA, Notice to Employees, Regulation, and Leave Definitions

• 431 – Classified Employee Professional Purposes Leave – New

• 502 – Student Absences – Excused

• 502R3 – Request for Remote Learning Form – New

• 602 – School Day

• 646 – Appropriate Use of Online Learning Platforms – New

• 928 – District Operation During Public Emergencies – New

• 928R1 – District Operation During a Public Health Emergency Regulation – New

2. Second Readings:

• 407 – Employee Travel Compensation

• 407R1 – Employee Travel Reimbursement

• 432 – Worker’s Compensation

• 240 – Public Participation in Board Meeting

 

It was moved by Duane Horsley to approve the second reading of Board policies Board policies 407, 407R1, 432, and 240.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy  Nays: None

 

It was moved by Cindy Johnson to approve the first reading of Board Policies 427, 431, 502, 502R3, 602, 646, 928, and 928R1, with the change in 928R1 to 100.4 degrees, strike “and/or building principals” in policy 602, and waive the second reading for all policies except 502.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Duane  Nays: None

 

4. Memorandum of Understanding with Head Start:

Dr. Casey Berlau presented a proposed memorandum of understanding with the Head Start program.  The memorandum of understanding outlines each entity’s responsibilities and matches past memorandums of understanding.  

 

It was moved by Duane Horsley to approve the memorandum of understanding with Head Start.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Duane, Karen  Nays: None

 

5. Superintendent Report:

Dr. Casey Berlau reviewed plans for the start of school.  He stated 80 students had selected on-line learning for the start of the school year; 38 elementary students, 25 middle school students, and 17 high school students.  He stated there is still discussion on band and vocal music instruction.  He also said that he, Jeff Cullen, and representatives of Kuemper had meet with the Carroll Police to discuss expected traffic and road construction with the start of school.  He also addressed school extra-curricular activities this fall.

 

F. Permission to Dispose of Furniture:

Dr. Casey Berlau presented a request from Jeff Dvorak for the disposal of computer tables/stations from the Carroll Middle School.  He started these tables/stations are not such that they could be used in another location.

 

It was moved by Duane Horsley to approve the disposal of middle school furniture as requested.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Duane, Karen, Onica  Nays: None

 

G. Athletic Cooperative Sharing Agreement:

Dr. Casey Berlau presented a request from the Sioux Central Community School District to participate in the girls swimming program for the 2020-2021 school year.

 

It was moved by Cindy Johnson to approve the cooperative athletic sharing agreement with Sioux Central for the 2020-2021 school year.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy  Nays: None

 

Business Office Report:

1. Dairy and Bakery Bids:

Gary Bengtson presented two bids for dairy items and one bid for bakery items.  He recommended the bid from Anderson Erickson for dairy products and the bid from Bimbo Bakery be approved.

 

It was moved by Cindy Johnson to approve the bakery bid from Bimbo Bakery and the dairy bid from Anderson Erickson for 2020-2021 school year.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy  Nays: None

 

2. Annual Settlement Report:

Tabled

 

3. Budget Reports:

Gary Bengtson reviewed budget reports to the Board

 

Correspondence/Announcements/Information:

1. August 20th – K-8 Open House

2. August 17th  – Professional Development

3. August 25th First Day of School

4. August 31st – First Day of School for Preschool 

 

Suggestions for September 21st Board Meeting:

1. Annual Meeting

2. Meet New Teachers

3. Other Suggestions

 

Adjournment:

It was moved by Cindy Johnson to adjourn the meeting at 7:19 p.m.  Onica Ulveling seconded the motion.  Unanimous approval.

 

____________________________          _____________________________

Karen Freidlein, President Gary Bengtson, Board Secretary

 

Approved: _____________________

Minutes

Regular Board of Directors’ Meeting

September 21, 2020

5:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Conference Room of the Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, and Karen Friedlein.  Duane Horsley joined the meeting via telephone.  Staff members present:  Dr. Casey Berlau, Gary Bengtson, Patrick Rabbitt, Jerry Raymond, and Tammie McKenzie.  Others present:  Brad Jorgensen, Jen Jorgensen, Jen Sibenaller, Anne Collison, Jean Ludwig, Nikki Olberding, Casie Forke-Burke.  The meeting was also streamed on Zoom due the COVID-19 pandemic.

 

Approval of Agenda:

It was moved by Jennifer Munson to approve the Board agenda.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Consent Agenda:

1. Minutes of the August 17, 2020 Board meeting:
2. Bill listings in the following amounts:

      General Fund         $233,747.51

      Student Activity Fund         $19,057.77

      Local Option Sales Tax         $11,052.01

      Nutrition Fund         $24,858.17

      Physical Plant & Equipment Levy         $15,425.04

3. Resignations:
4. Items Withdrawn from Consent Agenda

 

It was moved by Jennifer Munson to approve the consent agenda as presented.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

            Several parents addressed the Board about their concerns that the Carroll Middle School was thinking of going to the hybrid model.  They encouraged the Board to maintain in-person learning especially for students under high school age.  They also suggested the on-line learning would include either live or recorded lessons from their individual instructors.  Concern was also raised on how decisions on quarantine were being made and who was making those decisions.

 

 

 

Personnel Report:

A.         Employment Recommendations:

• Dr. Casey Berlau is recommending Malinda Mehlhaff for an RN position for the 2020-2021 school year.  If approved, Ms. Mehlhaff would be on Step 10 of the Nurse’s salary schedule and would receive $28,791.00.  Approval is recommended retroactive to August 27^th.   One year contract

• Tammie McKenzie is recommending Deb Grote for a regular education teacher associate position at Carroll High School.  If approved the hiring would be retroactive to 9/4/20.  If approved, Ms. Grote would work 7 hours per day and would be paid $11.84 per hour.  Approval is recommended.

• Randy Bissen is recommending Kim Becerra for a middle school volleyball coaching position.  If approved, Ms. Becerra would be on Step 7 of the salary schedule and would receive $1,970.  Approval is recommended contingent upon receipt of clear background checks.

• Sara Anderson is recommending Tanner Gehling for a foodservice worker position.  If approved Mr. Gehling would work 5.5 hours per day and would receive $10.00 per hour.

• Sara Anderson is recommending Rosie Rivas for a foodservice worker position for 5.75 hours per day.  Ms. Rivas will work in multiple buildings filling in where needed.  If approved, her rate of pay would be $12.50 per hour.  Approval is recommended.

 

B.         Volunteer:

• Tammie McKenzie and Bill Polking are recommending Sean Canuso as a volunteer with the speech program.  Approval is recommended.

 

C.         Contract Modifications:

• Pat Rabbitt is recommending Amanda Augustus be considered for a Special Education Severe Profound Teacher Associate position for 3.75 hours out of her current 6.75 hour/day position retroactive to September 1^st.  If approved her rate of pay for the severe profound hours would be $12.72 per hour.

• Pat Rabbitt is recommending Amanda Felix be considered for a Special Education Severe Profound Teacher Associate position for 3.25 hours out of her current 6.75 hour/day position retroactive to September 1^st.  If approved her rate of pay for the severe profound hours would be $12.67 per hour.

• Pat Rabbitt is recommending Paula Finken be considered for a Special Education Severe Profound Teacher Associate position for 3.25 hours out of her current 8 hour/day position retroactive to September 10^th.  If approved her rate of pay for the severe profound hours would be $13.42 per hour.

• Pat Rabbitt is recommending Stacy Rummerfield be considered for a Special Education Severe Profound Teacher Associate position for 3.25 hours out of her current 6.75 hour/day position retroactive to September 1^st.  If approved her rate of pay for the severe profound hours would be $12.92 per hour.

• Pat Rabbitt is recommending Allison Hike be transferred to a Special Education Severe Profound Teacher Associate position for 6.75 hours per day retroactive to September 1^st.  If approved her rate of pay for the severe profound hours would be $12.92 per hour.

• Tammie McKenzie is recommending Sarah Fineran be transferred to a Special Education Teacher Associate position effective September 24, 2020.  If approved her rate of pay would be $12.10 per hour.

 

It was moved by Jennifer Munson to approve the volunteer, the contract modifications, and the personnel recommendations with the stipulation that the nursing position is for one year only.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows;

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Donations:

         Dr. Casey Berlau reviewed the following donations with the Board:

•       Slumberland of Carroll would like to donate 300 gallons of hand sanitizer to the Carroll Community School District.

•       Kerri Ladehoff would like donate $250 to Tiger Vision.

•       The Carroll Rivalry Cup committee donated 14 new golf bags to the boys and girls golf programs.

 

         It was moved by Jennifer Munson to approve the donations.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Administration Report:

1. Superintendents’ Report:

Dr. Casey Berlau began his report by stating that the district’s desire is that all students be in school.  He said that currently the district has a total of six students and one staff member who have tested positive for COVID-19.  In addition, one hundred and three students are currently quarantined.  At this point of the year the district has had approximately 350 students who have been quarantined at some point.  Although the data is not perfect it appears that 3 of the quarantined students later tested positive.  The majority of cases are from exposure outside of school.  This year the attendance rate is consistently running at between 95 and 97 percent.  That attendance number is very similar to what the district reported a year ago.  The district always reports absentee rates above 10 percent but reaching that number does not mean the building must close.

 

Dr. Berlau reported that Carroll High School has been in the hybrid model but the district is not currently recommending that for the middle school.  He stated the district has plenty of PPE products on hand including gloves, disinfectant, etc.

 

Dr. Berlau stated that the process for determining quarantine recommendations typically begins with a parent, family member, or public health notifying the school of a potential exposure or positive case.  The school then begins to work on contract tracing based on seating charts and other data to determine who may have been exposed.  Less than six feet of distance for over 15 consecutive minutes is the standard measurement.  That information is sent to public health and either public health or school nurses are making the telephone contact on quarantine recommendations.  Quarantine is for fourteen days.  Students that test positive are out for ten days from when symptoms first appear.  

 

The Board encouraged the schools to think outside the box with regard to spreading students out to achieve the six foot distance requirement.

 

2. Principals’ Report:

Each principal reported on activities within their buildings including COVID related changes they have implemented.

 

3. Superintendent’s Goals for 2020-2021:

Dr. Casey Berlau reviewed a draft of his goals for the 2020-2021 school year.

Those goals centered around three areas: facilities, training in the area of hiring and human resources, and communications.

 

4. Board Governance Plan for 2020-2021:

Dr. Casey Berlau reviewed a Board of Education Governance Plan for 2020-2021.  The report identifies various action items and reports the Board will consider by month.

 

5. Course to College Americorps – College Access Data Sharing Agreement:

Dr. Casey Berlau presented a data sharing agreement with the Iowa College Student Aid Commission.  It was moved by Cindy Johnson to approve the Course to College Americorps – College Access Data Sharing Agreement.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

6. Secretary to the Transportation Department:

Dr. Casey Berlau presented a job description and a proposal to hire a secretary to assist the transportation department.  The Board suggested changing the job title from secretary to assistant to the transportation director.

 

It was moved by Jennifer Munson to create the position of assistant to the transportation director and move ahead with filling the position.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows;

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

7. Activity Event Manager: Audio/Visual:

Dr. Casey Berlau presented a job description for an Activity Event Manager: Audio/Visual.  This position would replace the Audio Visual Coordinator position in the master contract with the CEA from years ago.  The Board suggested the district allow the position be shared among individuals.

 

               It was moved by Jennifer Munson to approve the job description of Activity Event Manager position to assist in the livestreaming of Carroll Community School District events and approve hiring for the position.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

               Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

8. 28E Agreement with Woodward-Granger Community School District (Grandwood)

Dr. Casey Berlau presented an agreement to Establish a Consortium to Jointly Administer an Instructional Program at Grandwood located within the boundaries of the Woodward-Granger Community School District.  He stated the district currently has one student enrolled in this program.

 

It was moved by Jennifer Munson to approve the agreement with the Woodward-Granger Community School District.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

1. Board Policy Revisions:

The Board held a first reading of the following policies and consider waiving the second reading:

• 102 – Equal Education Opportunity

• 104 – Anti-Harassment Anti-Bullying

• 104R1 – Anti-Bullying and Anti-Harassment Regulation

• 105 – Title IX: Discrimination and Harassment on Sex Prohibited

• 401 – Equal Employment Opportunity and Affirmative Action

• 424R1 – Abuse of Students by School District Employees

• 426 – Affirmative Actions Grievance Procedure – Delete

• 525 – Student Complaints and Grievances

• 607 – Education Equity

The Board held a second reading on the following policies:

• 427 – Family and Medical Leave, FMLA Notice to Employees, Regulation

and Leave Definitions

• 502 – Student Absences

 

It was moved by Jennifer Munson to approve the second reading for Board policies 427 and 502.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

It was moved by Jennifer Munson to approve the first reading of Board policies 102, 104, 104R1, 105, 401, 424R1, 525, 607 and waive the second reading and delete policy 426.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

Business Office Report:

A. FY 2020 Annual Settlements:

Gary Bengtson reviewed the annual settlement with the Board.  The report detailed the cash balances in each district account as of June 30, 2020.

 

It was moved by Jennifer Munson to receive and file the Annual Settlements Report.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

2. Certified Annual Report:

Gary Bengtson reviewed a summary of the 2019-2020 Certified Annual Report that was filed with the State of Iowa on September 11, 2020. 

 

It was moved by Jennifer Munson to receive and file the 2019-2020 Certified Annual Report.  Karen Friedlein seconded the motion.  On a roll call vote, the motion passed as follows;

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

3. Special Education Supplement for 2019-2020:

Gary Bengtson reviewed the 2019-2020 Special Education Supplement with the Board.  The preliminary balance in the special education program on June 30, 2020 was -$707,099.14 compared with a balance of -$662,594.30 for the previous year.

 

It was moved by Jennifer Munson to request modified allowable growth and supplemental aid for the special education deficit of -$707,099.14.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

4. Report on CARES Funds, FEMA Grant, and GEERS Funds:

Gary Bengtson gave a brief report to the Board on federal funds received by the district to assist with COVID related expenses.  Dr. Casey Berlau reported on GEERS funding to be received from the state and the district’s plans to use the funding for hot spots and other technology related equipment.

 

Correspondence/Announcements/Information:

1. IASB Employee Relations Conference (virtual) – October 1, 2020

 

2. IASB 75^th Annual Convention & Delegate Assembly

November 17^th – 19^th – virtual platform

3. September 21^st – No School Professional Development Day
4. Homecoming – October 9^th

 

Suggestions for October 19^th Board Meeting:

1. Certified Enrollment Report

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 9:10 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

 

Minutes

Special Board of Directors’ Meeting

November 11, 2020

4:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 4:30 p.m. in the Board conference room of Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Duane Horsley, and Karen Friedlein.  Board member Jennifer Munson joined the meeting via telephone.  Staff present: Dr. Casey Berlau, and Gary Bengtson.  The meeting was also streamed on Zoom due the COVID-19 pandemic.

 

Approval of Agenda:

Duane Horsley moved to approve the agenda.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Revise the District’s Return to Learn Plan:

Dr. Casey Berlau reported that as of 3:00 p.m. today the district has sixteen students who have tested positive for COVID-19 and ten staff members.  The district also has one hundred and seventy-two students in quarantine.  He stated that the proposed revised Return to Learn Plan for the Carroll Community School District would require the use of face masks by students, staff, and visitors in all district facilities, school vehicles, and on school buses.  Dr. Berlau said that this revised plan gives district students the best opportunity to remain in school.

 

Onica Ulveling questioned if bus drivers would need to wear a mask during times when no students were on their bus.  Jennifer Munson proposed eliminating the last sentence in the revised plan which states “A decision on whether to keep the proposed changes in place will be determined at this time” and changing it to read “This plan will revert to the prior plan that was adopted on August 5, 2020 effective January 18, 2021 unless there is Board decision to extend or amend the Return to Learn Plan. 

 

After discussion, it was moved by Onica Ulveling to approve the revised Return to Learn Plan including a mask requirement with the changes of including school related activities, the guideline that bus drivers with no students are not required to wear a mask at that time, and neck gaiters must be two ply to meet the mask requirement.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

 

District Guidelines for Use of Face Masks – Board Policy #928:

Dr. Casey Berlau presented a revised Board Policy 928R1 which would change the use of face masks from strongly recommended to required.

 

It was moved by Cindy Johnson to accept the Board Policy titled District Operation During Public Emergencies – code number 928R1with an amendment to revisit as needed.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Adjournment:

It was moved by Cindy Johnson to adjourn the meeting at 5:04 p.m.  Onica Ulveling seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

 

Approved: _____________________

Minutes

Organizational Board of Directors’ Meeting

November 16, 2020

5:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Conference Room at Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff members present: Dr. Casey Berlau and Gary Bengtson.  Patrick Rabbitt and Jerry Raymond joined the meeting via Zoom.  The meeting was streamed on Zoom due to the COVID-19 pandemic.

 

Approval of Agenda:

         It was moved by Jennifer Munson to approve the agenda.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Consent Agenda:

1. Minutes of the October 19, 2020 Board meetings
2. Bill listings in the following amounts:

General Fund      $245,592.50

Student Activity Fund      $33,694.31

Local Option Sales Tax      $5,980.00

Physical Plant & Equipment Levy      $3,438.98

Nutrition Fund      $43,097.12

Debt Service      $365,451.10

3. Resignations
4. Field Trips
5. Items withdrawn from the Consent Agenda

 

It was moved by Cindy Johnson to approve the consent agenda.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

         There was no one present with an issue to bring before the Board.

 

Organizational Meeting:

A. Election of Officers:

1. Board President:

Gary Bengtson opened the floor to nominations for the position of Board President.  Cindy Johnson nominated Karen Friedlein for the position of Board President.  Duane Horsley seconded the nomination of Karen Friedlein.  The motion to elect Karen Friedlein as Board President passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Gary Bengtson administered the oath of office to Karen Friedlein.

 

2. Board Vice-President:

Karen Friedlein opened the floor to nominations for the position of Board Vice President.  Jennifer Munson nominated Duane Horsley for the position of Board Vice President.  Cindy Johnson seconded the nomination.  The motion to elect Duane Horsley as Board Vice President passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Gary Bengtson administered the oath of office to Duane Horsley.

 

B.         Establish Regular Meeting Schedule:

            It was moved by Cindy Johnson to establish the regular meeting schedule to be the third Monday of each month with meetings to begin at 5:30 p.m. in the Board Room at Adams Elementary and to continue to use the consent agenda for the 2020-2021 school year.   Onica Ulveling seconded the motion.  On a roll call, the motion passed as follows:

      Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

C. Review of School Board Ethics:

This discussion was tabled for a future meeting.

 

Donations:

1. Donations:

Dr. Berlau reported that Leer (Carroll Coolers) would like to donate $1,000 to be used by the Carroll Community School District.  It was moved by Jennifer Munson to approve the donation.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

School Improvement Report:

1. NWEA Testing Results:

Patrick Rabbit reviewed NWEA testing results for Fairview Elementary and Adams Elementary Schools.  Jerry Raymond reviewed NWEA testing results for the Carroll Middle School and Dr. Berlau reviewed results from the Carroll High School.

 

Personnel Report:

1. Recommendations for Employment:

Dr. Casey Berlau presented the following recommendations for employment:

• Randy Bissen is recommending Brock Jones for the freshman boy’s basketball coaching position at Carroll High School.  If approved Mr. Jones would be paid a stipend of $2,243.00.  Approval is recommended.

• Jeff Cullen is recommending Jeff Booher for a substitute and activity bus driving position.  Approval is contingent upon receipt of a clear background check.

• Patrick Rabbitt is recommending Kristin Molitor for a regular education teacher associate position at Adams Elementary.  If approved, Ms. Molitor would be paid $11.44 and work 7.25 hours per day beginning November 19, 2020.  Approval is recommended.

• Jeff Cullen is recommending Jennifer Dentlinger for the Administrative Assistant to the Transportation Director position.  If approved, she would work from 7:00 am to 4:00 pm for eleven months and would be paid $12.30 per hour.  Approval is recommended.

 

2. Volunteers:

Dr. Casey Berlau presented the following volunteers for approval:

• Randy Bissen is recommending Craig Rowedder as a volunteer for the 8^th grade girl’s basketball team.  Approval of the volunteer is recommended.

• Randy Bissen is recommending Ann Vincent as a volunteer for the Carroll High School dance team.  Approval of the volunteer is recommended.

 

It was moved by Jennifer Munson to approve the personnel recommendations.  The motion was seconded by Duane Horsley.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Administration Report:

1. Approve Early Graduates:

Dr. Casey Berlau reported that Tammie McKenzie is recommending Kenzie Honold and Zoe Schindler be approved for early graduation at the end of the first semester pending completion of the graduation requirements of the Carroll Community School District.

 

It was moved by Jennifer Munson to approve the two early graduation requests.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

B.         Facilities Report:

Dr. Casey Berlau reviewed the Facility Report as prepared by Jeff Dvorak.

 

C.         Second Reading of Board Policies:

The Board held a second reading of the following Board policies:

      106      Therapy Dogs on District Premises - New

      107      Service Animals on District Premises - New

      400      Statement of Guiding Principals

      402      Limitations to Employee References

      403      Employee Conflict of Interest

      404      Employee Political Activity

      405      Public Complaints About Employees

      406      Child Abuse Reporting

      406R1      Child Abuse Reporting Regulation

      642.1      Animals in the Classroom - New

      813      Purchasing Policy

      813E1      Fraud Reporting - New

It was moved by Jennifer Munson to approve the second reading of Board Policies 107 through 813E1 and tabling 106 until next month.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

D         Enrollment Report:

Dr. Casey Berlau presented the Certified Enrollment Report that was certified with the Iowa Department of Education.  He stated that the total certified enrollment for 2020-2021 was 1,707 students or an increase of 6 students from the 2019-2020 school year.

 

E.         General Accreditation Standards Exemption Request for Physical Education Scheduling:

Dr. Berlau presented a waiver to the Iowa Department of Education seeking an exemption for students taking physical education every other day all year long.  He stated that the district would prefer to offer physical education every day for a semester.  The total hours of physical education would remain the same.

 

It was moved by Duane Horsley to apply for the General Accreditation Standard Exemption for physical education for 2021-2022 for grades 9 through 12.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

6. Teacher Associate Agreements with Kuemper:

Dr. Casey Berlau presented agreements with Kuemper Catholic Schools for three teacher associates who will work with five special education students.

 

It was moved by Jen Munson to approve the teacher associate agreements with Kuemper.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

7. Voluntary Retirement:

The Board reviewed and discussed the two year voluntary retirement plan approved last year.  The Board will offer the second year of the plan in 2020-2021 for six employees. 

 

Business Office Report:

1. Capital Outlay –  Video Cameras at Fairview:

Dr. Casey Berlau stated the District is considering installing a camera system at Fairview Elementary.  Two companies have submitted bids but the district has questions on number of cameras, coverages, and system features.  He stated that administers are scheduled to meet with both of the companies and will bring a recommendation to the December meeting.

 

 

 

2. Approve Lease Agreement with Carroll High School Booster Club for use of the concession stands:

Dr. Casey Berlau presented a lease with the Carroll Booster Club for their use of the concessions facilities at the Carroll Stadium and at the Carroll High School.  He stated the terms of the agreement are the same as last year. 

 

It was moved by Jennifer Munson to approve the lease with the Carroll Booster Club.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

3. Request to Dispose of Obsolete Equipment:

Dr. Berlau reported that Jeff Cullen has requested permission to sell a school bus through an on-line auction site rather than just advertising in the local newspaper.  He stated a neighboring district has had success using this approach for the sale of buses. 

 

It was moved by Cindy Johnson to allow Jeff Cullen to sell the bus in question through an on-line auction service.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

4. SBRC Modified Supplemental Aid Request:

Dr. Casey Berlau presented a request to the SBRC for modified supplemental amount for increased enrollment, open enrolled out students not counted in prior year, and ELL students exceeding five years. 

 

It was moved by Jennifer Munson to approve the filing of the SBRC modified supplemental aid request in the amount of $42,992 for increased enrollment, $102,512 for open enrolled out students, and $1,550 for ELL students.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Cindy, Onica, Jennifer  Nays: None

 

5. Approve School Budget Review Dropout Prevention Request:

Dr. Casey Berlau presented a request to the School Budget Review Committee for Dropout Prevention/At-Risk funds denied by the State Department of Education because the original application was not filed in a timely manner.

 

It was moved by Duane Horsley to request a rule waiver on supplemental amount which is $463,462 for the at-risk/dropout prevention program.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

6. Financial Reports:

Gary Bengtson presented a report which detailed current expenditures from the CARES program for the Carroll Community School District, Kuemper Catholic High School, and the Kuemper Grade School.  He also presented reports on current expenditures to the certified budget and current expenditures and revenues to the line item budgets.

Correspondence/Announcements/Information:

1. Conventions/Meetings:
   1. 1. 1. IASB Annual Convention – November 18^th & 19^th

 

Suggestions for December 16^th Board Meeting:

1. Board Policy Review
2. Dropout Prevention/At-Risk Application

 

Closed Session – Superintendent Evaluation:

It was moved by Duane Horsley to go into closed session under the provisions of Code of Iowa 21.5.1.i to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records requirements.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Board President Karen Friedlein declared the meeting closed at 7:38 p.m.

 

It was moved by Jennifer Munson to return to open session.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Board President Karen Friedlein declared the meeting open at 8:41 p.m.

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 8:41 p.m.  Onica Ulveling seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

 

 

 

 

Minutes

Regular Board of Directors’ Meeting

December 14, 2020

5:30 p.m., Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Conference Room at Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff members present: Dr. Casey Berlau and Gary Bengtson.  The meeting was also streamed on Zoom due the COVID-19 pandemic.

 

Approval of Agenda:

         It was moved by Duane Horsley to approve the agenda as presented.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Consent Agenda:

1. Minutes of the November 11th and November 16th Board meetings
2. Bill listings in the following amounts:

General Fund      $210,184.51

Student Activity Fund      $65,060.76

Management Fund      $33,867.25

Local Option Sales Tax      $18,012.13

Physical Plant & Equipment Levy      $33,454.60

Debt Service      $800.00

Nutrition Fund      $37,375.56

3. Resignations
4. Field Trips
5. Items withdrawn from the Consent Agenda

 

It was moved by Duane Horsley to approve the consent agenda.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

         Dr. Casey Berlau stated Frances O’Leary, high school art instructor, had sent him comments she wanted presented to the Board.  He read her comments in which she encouraged the school district to remain in the hybrid model at the high school until the end of the first semester.  She also requested clarification of the minutes of the November 11, 2020 Board meeting related to the mask mandate and what is to happen at the January 18, 2021 Board meeting.

 

The Board addressed the mask mandate by clarifying that it will be reviewed at the January 18^th meeting but would require Board action to remove or change it.

Dr. Casey Berlau explained that the rationale for the high school returning after Christmas break rather than waiting until the start of the second semester will be discussed later in the agenda under the Return to Learn Plan. 

 

Donations:

Dr. Berlau presented the following donations for approval:

•      The Lions Club of Carroll would like to donate $300 to be used by the Elementary Media Centers.

•      Seaboard Foods would like to donate $2,500 to the athletic department.

 

It was moved by Jennifer Munson to accept the donations.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Personnel Report:

1. Employment Recommendations:

Dr. Casey Berlau presented the following recommendations for employment:

•            Jerry Raymond is recommending Sandy Davis for a Special Education Teacher Associate position at Carroll Middle School.  If approved, Ms. Davis would work 7 hours per day and would be paid $11.80 per hour.  Approval is requested retroactive to December 15^th.

•            Jerry Raymond is recommending Jordan Janssen for a Special Education Teacher Associate position at Carroll Middle School.  If approved, Ms. Janssen would work 6 hours per day and would be paid $11.50 per hour.  Jeff Cullen is recommending Jordan for a contracted bus driving position as well.  If approved, she would be paid $18.82 per hour and would work 2 hours per day.  Approval is recommended.

•            Jerry Raymond is recommending Jesse Tatman for a Special Education Teacher Association position at Carroll Middle School.  If approved, Jesse would work 7 hours per day and would be paid $12.00 per hour.  Approval is recommended.

•            Patrick Rabbitt is recommending Tom Feldman for a Special Education Teacher Association position at Fairview Elementary School.  If approved, Tom would work 6.75 hours per day and would be paid $12.05 per hour.  Approval is recommended.

•            Patrick Rabbitt is recommending Sarah Fineran for a Special Education Teacher Association position at Fairview Elementary School.  If approved, Sarah would work 6.75 hours per day and would be paid $12.10 per hour.  Approval is recommended.

•            Randy Bissen is recommending Tony Hooper for the Head Girls Golf Coaching position.  If approved he would receive a stipend of $3,712.00.  Approval is recommended.

 

2. Contract Modification:

Dr. Casey Berlau reported that Kim Becerra was approved as a Middle School Volleyball coach on September 21, 2020 at Step 7 of the salary schedule for $1,970.  Ms. Becerra should have been approved on Step 14 of the salary schedule at $2,210.  Approval is recommended.

 

It was moved by Jennifer Munson to approve the employment recommendations and the contract modification as presented.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Administration Report:

1. Reports from Superintendent and Building Principals:

Dr. Casey Berlau reported the calendar committee is currently working on the 2021-2022 school calendar.  He stated this year the district will be negotiating with both the Carroll Education Association and the Carroll Education Support Association as 2020-2021 will mark the end of a two year agreement.  Dr. Berlau said that in January we will be talking about staffing for next year and reviewing class sizes.  He said that area superintendents will be meeting with local legislators Friday morning.  Dr. Berlau mentioned the Remote Learning Coordinator position has been posted and the district is working on setting up applicant interviews.

 

Dr. Casey Berlau stated the principal’s reports are available on-line.  Tammie McKenzie, Jerry Raymond, and Patrick Rabbitt reported on building activities via zoom and answered Board member questions.

 

2. Return to Learn Plan Update:

Dr. Casey Berlau stated that the Carroll Community School District has been in school since the start of the school year with the option for students to select remote learning.  Carroll High School has been in a hybrid learning mode since the second week of the school year.  He stated that although the challenges of COVID-19 are far from over it is felt it’s time to have the high school return to full-time learning.  The plan is to have them to return after the Christmas break. He reviewed the updated Return to Learn Plan which would have high school students returning to school full-time after the Christmas break.  By coming back after the break it will allow students ten days for students to prepare for the end of the semester.  In addition, all other buildings have been attending school full-time with minimal problems.  He stated that the district will continue to manage the situation as problems arise but any future learning adjustments will be made on a two week basis only.

 

3. At-Risk/Dropout Prevention Funding for 2021-2022:

Dr. Casey Berlau presented the proposed at-risk/dropout prevention application for the 2021-2022 school year.  The application is for $358,688 with a required local match of $119,563. 

 

It was moved by Jennifer Munson to approve the submission of the at-risk/dropout prevention application for 2021-2022.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

4. Board Policy Revisions:

The Board held a first reading on the following Board Policies:

408. Credit Card for Fuel
     1. Credit Card Use

408R1      Credit Card Use Regulation

409. Employee Use of Cell Phones

412      Annuities

414      Activity Pass

415      Unused Vacation

416      Employee Records

416R1      Employee Personnel Records Regulation

419      Absence Without Pay

 

It was moved by Jennifer Munson to approve the first reading of Board policies 408, 408.1, 408R1, 409, 412, 414, 415, 416, 416R1, and 419.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Business Office Report:

1. Capital Outlay:

1. Video Cameras for Fairview Elementary and Bus Barn:

Dr. Casey Berlau presented the bid from TechZone of Jefferson and Walsh Door and Security of Des Moines for a security camera system at Fairview Elementary and the Bus Garage. 

 

It was moved by Cindy Johnson to accept the bid from TechZone for a camera system at Fairview and the Bus Barn for $57,594.60.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

2. JEO Engineering – Traffic Study:

Dr. Casey Berlau presented a proposal from JEO Engineering for a traffic study around the Carroll High School and Carroll Middle School.  The cost of the study is estimated at $15,200.00.

 

It was moved by Duane Horsley to move forward with the agreement with JEO Engineering for professional services for a traffic study for $15,200.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

3. Replacement of Dishwasher at Carroll High School:

Gary Bengtson presented two bids for the replacement of the dishwasher at Carroll High School.  He stated that the district had hoped to use the existing machine until summer but the current state of machine will make that impossible.  Mr. Bengtson said both bids are for the same machine with installation from the Hobart Company.  He recommended taking the low bid from Rapids.

 

It was moved by Cindy Johnston to approve the bid from Rapids Food Service for the purchase of a dishwasher for $26,241.00 plus installation up to $2,150.00.  Jen Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

4. Computer Server Purchase:

It was moved by Cindy Johnson to approve the purchase of two servers at $12,500.00 apiece for the high school and middle school from Walsh Door and Security.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Duane, Karen  Nays: None

 

Budget Reports:

      Gary Bengtson presented several budget reports to the Board.

 

Correspondence/Announcements/Information:

 

Suggestions for January 18^th Board Meeting:

 

Adjournment:

It was moved by Cindy Johnson to adjourn the meeting at 7:30 p.m.  Onica Ulveling seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

Minutes

Regular Board of Directors’ Meeting

February 15, 2021

5:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board Vice-President Duane Horsley called the meeting to order at 5:30 p.m. in the Board conference room of Adams Elementary School.  Board members present: Onica Ulveling, Jennifer Munson, and Duane Horsley.   Staff members present: Dr. Casey Berlau, Diane Renneke, Patrick Rabbitt, Jerry Raymond, and Tammie McKenzie.  The meeting was streamed on Zoom due to the COVID-19 pandemic.

 

Approval of Agenda:

It was moved by Jennifer Munson to approve the agenda as presented.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Jennifer, Duane, Onica  Nays: None

 

Consent Agenda:

A.   

Minutes of the January 18, 2021 Board meetings:

B.   

Bill listings in the following amounts:

      General Fund         $198,511.93

      Student Activity Fund         $6,732.82

      Nutrition Fund         $62,505.79

      Physical Plant & Equipment Levy         $3,439.47

C.  

Resignations:

D.  

Field Trips:

 

It was moved by Jennifer Munson to approve the consent agenda.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Onica, Jennifer  Nays: None

 

Public Forum:

            There was no one present with an issue to bring before the Board.

 

Donations:

         Dr. Casey Berlau presented the following donations for approval:

•       The United Way of Carroll would like to donate $3,880.00 to TigerZone at Fairview Elementary for supplies and training.

•       The United Way of Carroll would like to donate $120.00 for the purchase of a harness for the therapy dog.

 

Jen Munson stated she would be abstaining from the vote because of her position as Executive Director of the United Way of Carroll.  The Board contacted Cindy Johnson who joined the meeting via phone.

 

It was moved by Onica Ulveling to accept the donations from the United Way of Carroll.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Duane  Nays: None  Abstain: Jennifer

 

Cindy Johnson left the meeting.

 

School Improvement Report:

A.   

TigerZone:

Mr. Patrick Rabbitt and Ms. Julie Chumbley gave an overview of the Carroll TigerZone Program, the district’s before and after school program.

 

B.   

NWEA Winter Results from the Carroll Middle School:

Jerry Raymond presented the NWEA winter testing results from the Carroll Middle School.

 

Personnel Report:

A.         Approval for Employment:

Dr. Casey Berlau presented the following recommendations for employment for approval:

• Randy Bissen is recommending Julie Perkins for the head varsity girls’ soccer position.  If approved Ms. Perkins would be on Step 0 of the salary schedule and would receive $3,524.00.

• Randy Bissen is recommending Brian Grooms for the junior varsity baseball coaching position.  Mr. Grooms has prior baseball coaching experience at the Sibley-Ocheyedan school district and would be placed on Step 12 of the salary schedule and receive $3,569.00.

• Jerry Raymond is recommending Wilma Plummer for a special education teacher associate position at the Carroll Middle School.  If approved, Ms. Plummer would work 7 hours per day and would be paid $12.00 per hour.

• Tammie McKenzie and Jerry Raymond are recommending Cayla Morton for the 7-12 vocal music instructor position.  Ms. Morton has prior teaching experience at the South Central Calhoun School District and would be placed on the BA lane and Step 12 of the 2021-2022 salary schedule.  Approval is contingent upon receipt of a clear background check.

 

B.   

Contract Modification:

Sara Anderson is recommending Amy Warnke for the eight hour/day kitchen manager position at the Carroll Middle School.  Ms. Warnke’s rate of pay will be $14.75 until she passes the required ServSafe training at which time her salary will increase to $15.00 per hour.

 

It was moved by Jennifer Munson to approve the personnel recommendations.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Onica, Jennifer  Nays: None

 

Administrative Report:

A.   

Reports from Superintendent and Building Principals:

Dr. Casey Berlau reported that currently the district has one staff member who has tested positive for COVID-19 and two students who are currently quarantined for the virus.  He stated the Carroll Public Health Department has had two vaccine sessions for school employees with approximately sixty staff members receiving their first vaccination. 

 

He stated negotiations with the Carroll Education Association and the Carroll Education Support Association are expected to begin shortly with both sides waiting on the state to finalize state supplemental aid for 2021-2022.  He also stated the district has missed four days of school so far due to weather but the district currently has enough instructional hours in the school calendar to cover those days.  At this point the district is working on a proposal to make up three of those days due to the number of days missed last year.  If any more days are missed due to weather, the district would have a virtual snow day. 

 

The principal updated the Board on activities within their buildings.

 

B.   

Approve School Improvement Advisory Committee:

Dr. Casey Berlau recommended the following individuals to serve on the School Improvement Advisory Committee:

Jeff Dvorak, Larry Lesle, Jill Grieman, Crystal Boes, Randy Bissen, Chelsea Bissen, Carol Danner, Ann Neumann, Ryan Simmelink, Craig Rowedder, Jen Munson, Brad Jorgenson, Jenna Olberding, Thetia Hall-Polking, Bill Polking, Jane Roiland, Tammie McKenzie, Doc Madsen, Katie Kruse, Ellija Lee, Emma Nelson, Jerry Raymond, Casey Berlau, and Patrick Rabbitt

 

It was moved by Jennifer Munson to approve the appointments to the School Improvement Advisory Committee.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Onica  Nays: None

 

C.  

DMACC Courses for the 2021-2022 School Year.

Dr. Casey Berlau presented a list of Des Moines Area Community College classes to be offered to Carroll High School students for college credit. 

 

It was moved by Jennifer Munson to approve the DMACC courses offered for the 2021-2022 school year.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Onica, Jennifer  Nays: None

 

D.  

2021-2022 Carroll High School Course Description and Registration Guide:

Tammie McKenzie reviewed the 2021-2022 Carroll High School Course Description and Registration Guide with the Board. 

 

It was moved by Jennifer Munson to approve the 2021-2022 Carroll High School Course Description and Registration Guide.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Jennifer, Duane  Nays: None

 

E.   

Agreement with the University of Northern Iowa for Student Teachers:

Dr. Berlau presented a proposed agreement with University of Northern Iowa for the placement of student teachers in the Carroll Community School District.

 

It was moved by Jennifer Munson to approve the agreement with the University of Northern Iowa for the placement of student teachers.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Jennifer, Duane  Nays: None

 

F.   

2021-2022 Staffing Plan:

Dr. Casey Berlau reviewed staffing plans for the 2021-2022 school year.  He reported the district is looking to add a science teacher at the Carroll High School.

 

G.  

Board Policy Review:

The Board held a second reading on the following Board policies:

501 – Compulsory Attendance

503 – Entrance Admission

529 – Search and Seizure

539 – Corporal Punishment

539.1 – New – Physical Restraint and Seclusion

539R1 – New – Use of Physical Restraint and Seclusion Regulation

539E1 – New – Use of Physical Restraint and/or Seclusion

Documentation Form

539E2 – New – Debriefing Letter for Guardian or Student Involved in

an Occurrence

539E3 – New – Debriefing Meeting Document

572 – Student Special Health Services

609 - Special Education

625 Instruction at a Post-Secondary Educational Institution

627 – Virtual/Online Learing

815.1 – Suspension and Debarment of Vendors and Contractors

Procedures

826 – Financial Records

 

It was moved by Jennifer Munson to approve the second reading of Board Policies 501, 503,529, 539, 539.1, 539R1, 539E1, 539E2, 539E3, 572, 609, 625, 627, 815.1, and 826.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Onica, Jennifer  Nays: None

 

H.  

Consider Revising Job Descriptions:

Dr. Casey Berlau presented revised job descriptions for the following positions:

• Employee Benefits Coordinator

• Student Information Specialist/Administrative Assistant

• Music Teacher – High School Vocal

• Music Teacher – Middle School Vocal

• Music Teacher – Middle School Instrumental

•    

Director of Business Affairs

 

It was moved by Jennifer Munson to approve the revised job descriptions for Employee Benefits Coordinator, Student Information Specialist/Administrative Assistant, Music Teacher – High School Vocal, Music Teacher – Middle School Vocal, Music Teacher – Middle School Instrumental, and Director of Business Affairs.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Jennifer, Duane  Nays: None

 

Business Office Report:

A.   

Agreement with FRK Architects and Engineers for Services:

Dr. Casey Berlau presented a proposed agreement with FRK Architects and Engineers for services related to a roof project at Carroll High School. 

 

It was moved by Jennifer Munson to approve the Carroll High School roof replacement proposal from FRK Architects and Engineers.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Jennifer, Duane  Nays: None

 

Correspondence/Announcements/Information

•         March 15^th – Parent-Teacher Conferences

•         March 18^th – Parent-Teacher Conferences

•         March 19^th – No School

 

Suggestions for March 15^th Board Meeting:

 

Closed Session – Superintendent Evaluation:

This item was tabled until a later date.

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 7:37 p.m.  Onica Ulveling seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Duane Horsley, Vice-President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

Minutes

Regular Board of Directors’ Meeting

March 15, 2021

5:00 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:00 p.m. in the Board conference room of Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Duane Horsley, and Karen Friedlein.   Staff members present: Dr. Casey Berlau, and Gary Bengtson.  The meeting was streamed on Zoom due to the COVID-19 pandemic.

 

Approval of Agenda:

It was moved by Duane Horsley to approve the agenda as presented.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Duane, Karen  Nays: None

 

Closed Session – Superintendent Evaluation:

It was moved by Duane Horsley to go into closed session under Code of Iowa 21.5 1 (i) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session and this session will also be closed to comply with confidentiality of personnel records requirements.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Duane, Karen, Onica  Nays: None

 

Board President Karen Friedlein declared the meeting closed at 5:03 p.m.

 

It was moved by Cindy Johnson to return to open session.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy  Nays: None

 

Board President Karen Friedlein declared the meeting open at 6:05 p.m.

 

Consent Agenda:

1. Minutes of the February 15, 2021 & March 8, 2021 Board meetings:
2. Bill listings in the following amounts:

      General Fund         $225,981.39

      Student Activity Fund         $13,009.38

      Management Fund         $33,867.25

      Local Option Sales Tax         $52,113.60

      Nutrition Fund         $33,954.28

      Physical Plant & Equipment Levy         $2,548.02

3. Resignations:
4. Field Trips:
5. Items withdrawn from the Consent Agenda:

 

It was moved by Cindy Johnson to approve the consent agenda.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Duane  Nays: None

 

CEA Opening Proposal:

Kim Klein, Carroll High School Language Arts Instructor, presented the Carroll Education Association’s opening offer to the Board for the 2021-2022 school year.  The proposal called for a 4 percent package increase in wages and benefits and a request to extend the agreement through 2024.

 

CESA Opening Proposal:

Kathy Brown, Bus Driver with the Carroll Community School District, presented the opening offer for the Carroll Education Support Association.  The request included a one dollar per hour raise, longevity pay, an additional personal day, and pay for professional development.  Estimated cost of the package is 5.21%.

 

Public Forum:

            There was no one present with an issue to bring before the Board.

 

School Improvement Report:

1. Reports from the Superintendent and Building Principals:

Dr. Casey Berlau stated that currently the district has two positive cases and six students who are in quarantine.  The positivity rate for Carroll County is just under 5%. 

 

Dr. Berlau said the district is currently working with a firm that will evaluate air quality beginning at Carroll High School.  He also stated that interviews are scheduled for the Director for Teaching and Learning position this week and interviews continue for the Student Information Specialist and the Employee Benefits Coordinator.

 

Donations:

         Dr. Casey Berlau reported an anonymous donor wishes to donate $400 to defray the cost of livestreaming the sub-state boys basketball game.

 

It was moved by Cindy Johnson to accept the donation of $400 to livestream the sub-state boys basketball game.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Duane, Karen  Nays: None

 

Personnel Report:

A.         Approval for Employment:

Dr. Casey Berlau presented the following recommendations for employment for approval:

• Randy Bissen is recommending Craig Rowedder for the Head Varsity Football coaching position.  If approved, Mr. Rowedder would be on Step 31 of the salary schedule.  Approval is recommended.

 

• Randy Bissen is recommending Matthan Kots for the Assistant Girls Soccer coaching position.  If approved, Mr. Kots would be on Step 0 of the salary schedule.  Approval is recommended.

 

2. Notice of Employee Transfer:

Dr. Berlau reported that Tammie McKenzie has approved the transfer request from Kaitlynn Kaufman from middle school math to a high school science teaching position.

 

It was moved by Onica Ulveling to approve the personnel recommendations.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Duane, Karen, Onica  Nays: None

 

FY 2021 Budget Work Session:

Dr. Casey Berlau presented a proposed budget for the 2021-2022 fiscal year.  The proposal calls for a total tax rate of $9.5713 per thousand dollars of evaluation or an increase of $.0264 over the previous year. 

 

It was moved by Duane Horsley to set the hearing for the proposed budget on April 8, 2021 in the Board Conference Room at 12:00 p.m. noon and direct Gary Bengtson to publish the notice in the newspaper.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy  Nays: None

 

Administrative Report:

1. Job Description Review:

Dr. Casey Berlau presented the following revised job descriptions to the Board for their consideration:

Music Teacher – High School - Instrumental

Music Teacher – Elementary – Vocal

Technology Director

 

It was moved by Cindy Johnson to approve the revised job description for the high school instrumental music teacher, elementary vocal music teacher, and the technology director.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Duane  Nays: None

2. Board Policy Review:

The Board held a first reading on the following Board policies:

420 – Jury Duty

423 – Gifts to Employees

428 – Substance Free Workplace

429 – Use of Tobacco Products

430 – Holidays (Non-Bargaining Personnel)

432 – Worker’s Compensation

434 – Service Recognition

436 – Universal Precautions

437 – Hazardous Chemical Disclosure

460 – Classified Employee Defined

461 – Classified Employee Qualifications, Recruitment, and Selection

421 – DELETE – Pay Deductions

421R1 – DELETE – Pay Deductions Regulations

462 – DELETE – Classified Employee Employment

463 – DELETE – Classified Employee Assignment

464 – DELETE – Salary Schedules (Non-Bargaining Personnel)

 

It was moved by Cindy Johnson to approve the first reading of Board Policies 420, 423, 428, 429, 430, 432, 434, 436, 437, 460, and 461.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Duane, Karen  Nays: None

 

It was moved Duane Horsley to delete Board Policies 421, 421R1, 462, 463, and 464.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Duane, Karen, Onica  Nays: None

 

3. Adjustments to 2020-2021 School Calendar (Snow Days):

Dr. Casey Berlau stated that prior to today we have missed five days of school because of weather.  He suggested the 2020-21 school calendar be amended to make May 25^th, May 26^th, and May 27^th full school days and May 28^th a school day with a two hour early out.  Teachers would work June 1^st, June 2^nd, and June 3^rd plus an additional three and a half hours. 

 

It was moved by Duane Horsley to approve the change in the 2020-2021 school calendar as recommended with the last day of school for students at May 28, 2021.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy  Nays: None

 

4. Yearbook Agreement with Jostens:

Dr. Casey Berlau presented a proposed agreement with Jostens for the publishing of the Carroll High School Yearbook.  This change is recommended by high school principal Tammie McKenzie and would cover the 2022 through 2024 school years.

 

It was moved by Onica Ulveling to approve the yearbook agreement with Jostens.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Duane  Nays: None

 

5. MOU Between Licensed Child Care Center and Family Resource Center Child Care Project:

Dr. Berlau presented a proposed Memorandum of Understanding between Licensed Child Care Center and Family Resource Center Child Care Project.  This agreement is for the TigerZone project.

 

It was moved by Duane Horsley to approve the Memorandum of Understanding with the Licensed Child Care Center and Family Resource Center Child Care Project.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Duane, Karen  Nays: None

 

6. Review Proposed Hiring Plan for Director of Business Affairs:

Dr. Casey Berlau briefly reviewed plans for hiring a Director of Business Affairs.

 

Business Office Report:

1. Recommendation for Vehicle Purchase:

Dr. Casey Berlau presented two bids the district received for a purchase of a seven passenger vehicle.  Wittrock Motors of Carroll bid a 2021 Dodge Durango for $32,039 and Champion Ford bid a 2021 Ford Explorer for $27,901.  It was recommended to purchase the Ford Explorer due to the lower cost.

 

It was moved by Duane Horsley to accept the bid from Champion Ford for a 2021 Ford Explorer for $27,901.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Duane, Karen, Onica  Nays: None

 

2. Permission to Dispose of School Vehicle (Mini-van):

Dr. Casey Berlau presented a request from Jeff Cullen to dispose of a 2007 red Ford Freestar mini-van by selling it to the salvage yard.  The vehicle’s condition makes it unsuitable for sale as a motor vehicle.

 

It was moved by Duane Horsley to approve the sale of the mini-van in question to Quandt’s Auto Salvage.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy  Nays: None

3. Quotes for HVAC Control Servers at Adams Elementary & Fairview:

Dr. Casey Berlau presented a proposal from Carroll Control Systems for an INET Controller Server upgrade to the Adams Elementary HVAC system and an AS-P Controller Server upgrade for the Fairview Elementary HVAC system.  The cost of the controller at Adams Elementary would be $9,750 while the cost of the controller at Fairview Elementary would be $6,750.

 

It was moved by Cindy Johnson to accept the bid from Carroll Control Systems for an INET to AS-P controller at Adams Elementary for not to exceed $9,750 and an AS-P controller at Fairview Elementary at not to exceed $6,750.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Duane  Nays: None

 

Correspondence/Announcements/Information

•         March 15^th – Parent-Teacher Conferences

•         March 18^th – Parent-Teacher Conferences

•         March 19^th – No School

 

Suggestions for April 19^th Board Meeting:

 

Except Session – Negotiations:

         The Board went into closed session at 7:45 p.m. to discuss negotiation strategies.

 

Adjournment:

It was moved by Onica Ulveling to adjourn the meeting at 8:04 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

Minutes

Special Board of Directors’ Meeting

March 31, 2021

4:00 p.m. Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 4:03 p.m. in the Board Conference Room of Adams Elementary School.  Board members present:  Cindy Johnson, Jennifer Munson, and Karen Friedlein.  Staff members present:  Dr. Casey Berlau and LeAnn Kock, Kathy Brown, Bob Brown, Tom Borchers, Patty Mishark, Sandy Kluver, Denise Mowrey, Cathy Smith, Dave Danner, Judy Hahn, and Deb Grote.

 

Approval of Agenda:

It was moved by Cindy Johnson to approve the agenda.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Karen   Nays: None

 

Carroll Community School District’s Opening Proposals to CEA and CESA:

Dr. Casey Berlau presented the Carroll Community School District’s opening bargaining proposal to the Carroll Education Association.  The proposal calls for adding $325 to the base wage for a total package increase of 1.04%.  The district also proposes a one year agreement.

 

Dr. Casey Berlau presented the District’s initial bargaining proposal to the Carroll Education Support Association.  The proposal calls for a $.30 per hour increase for all staff members or a total package increase of .59%.  The district proposes a one year contract.

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 4:09 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

 

Approved: _____________________

Minutes

Special Board of Directors’ Meeting

March 31, 2021

4:00 p.m. Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 4:03 p.m. in the Board Conference Room of Adams Elementary School.  Board members present:  Cindy Johnson, Jennifer Munson, and Karen Friedlein.  Staff members present:  Dr. Casey Berlau and LeAnn Kock, Kathy Brown, Bob Brown, Tom Borchers, Patty Mishark, Sandy Kluver, Denise Mowrey, Cathy Smith, Dave Danner, Judy Hahn, and Deb Grote.

 

Approval of Agenda:

It was moved by Cindy Johnson to approve the agenda.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Karen   Nays: None

 

Carroll Community School District’s Opening Proposals to CEA and CESA:

Dr. Casey Berlau presented the Carroll Community School District’s opening bargaining proposal to the Carroll Education Association.  The proposal calls for adding $325 to the base wage for a total package increase of 1.04%.  The district also proposes a one year agreement.

 

Dr. Casey Berlau presented the District’s initial bargaining proposal to the Carroll Education Support Association.  The proposal calls for a $.30 per hour increase for all staff members or a total package increase of .59%.  The district proposes a one year contract.

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 4:09 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

 

Approved: _____________________

Minutes

Special Board of Directors’ Meeting

March 8, 2021

5:00 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:05 p.m. in the Board conference room of Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff present: Dr. Casey Berlau, and Gary Bengtson.  The meeting was also streamed on Zoom due the COVID-19 pandemic.

 

Personnel:

A.         Resignations:

Dr. Casey Berlau presented the following resignations for approval:

• Kirstyne Moten wishes to resign from her special education teacher associate position at Adams Elementary.  Approval of resignation is recommended.

• Josh Lepird wishes to resign from his assistant custodian position at Carroll High School effective February 24, 2021.  Approval of resignation is recommended.

• Nancy O’Brien wishes to resign from her food service worker position.  Approval of resignation is recommended.

• Robyn Schroeder wishes to resign from her middle school special education teaching position at the end of the 2020-2021 school year.  Ms. Schroeder has taught at the Carroll Community School District for five years.  Approval of resignation is recommended.

 

B.         Recommendations:

Dr. Casey Berlau presented the following recommendations for employment:

• Tammie McKenzie and Jerry Raymond are recommending Jennifer Holm-Gradoville for a 6-12 Spanish teaching position for the 2021-2022 school year.  If approved Ms. Holm-Gradoville would be on the BA lane at Step 0.  Approval is recommended.

• Tammie McKenzie is recommending Trace Murray for the 9-12 physical education instructor position at Carroll High School.  If approved, Mr. Murray would be placed on the MA lane on Step 12.  Approval is recommended contingent upon receipt of a clear background check.

• Jerry Raymond is recommending Joshua Lucken for the 5^th grade teaching position at the Carroll Middle School for the 2021-2022 school year.  If approved, Mr. Lucken would be on Step 0 of the BA lane.  Approval is recommended contingent upon receipt of a clear background check.

• Tammie McKenzie is recommending Amy Baxter for the 9^th grade English Language Arts and Yearbook Advisor positions at Carroll High School.  If approved, Ms. Baxter would be on Step 10 of the MA lane.  Approval is recommended contingent upon receipt of a clear background check.

• Randy Bissen is recommending Eric Hahn for the junior high wrestling position contingent on him getting his coaching authorization.  If approved Mr. Hahn would be on Step 0 of the salary schedule.  Approval is recommended.

• Patrick Rabbitt is recommending Amanda Augustus for a special education teacher associate position at Fairview Elementary.  If approved she would be paid $11.39 per hour and would start March 15, 2021.  Approval is recommended.

• Randy Bissen is recommending Jennifer Dentlinger for the middle school cheerleading sponsor position (football, basketball, and wrestling).  If approved Ms. Dentlinger would receive $750 for each sport.  Approval is recommended.

 

It was moved by Jennifer Munson to approve the resignations and recommendations for employment as presented.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Budget Workshop:

Dr. Casey Berlau reviewed several financial projections with the Board and how they could be impacted by the 2021-2022 certified budget.  He reported that the district’s Solvency Ratio and the Unspent Authorized Budget remain strong even with the 2.4% state supplemental growth for 2021-2022.  The Board requested that the split in revenue for the instructional support levy be readjusted to equalize revenues between income surtax and property tax.

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 6:03 p.m.  Onica Ulveling seconded the motion.  Unanimous approval.

 

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

 

Approved: _____________________

Minutes

Regular Board of Directors’ Meeting

April 22, 2021

5:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Conference Room at Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff members present: Dr. Casey Berlau, Gary Bengtson, Tammie McKenzie, Jerry Raymond, Patrick Rabbitt, Kelly Borchers, and Sandy Kluver.  Others present:  Tyler Nelson, Pat Tigges, and Brad Stitz.

 

Approval of Agenda:

It was moved by Duane Horsley to approve the agenda.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Consent Agenda:

1. Minutes of the March 15^th, March 31^st and April 7^th, April 8^th, April 9^th Board meetings:
2. Bill listings in the following amounts:

      General Fund         $246,728.85

      Student Activity Fund         $28,636.84

      Local Option Sales Tax         $172.40

      Nutrition Fund         $39,999.72

      Physical Plant & Equipment Levy         $2,548.26

3. Resignations:
4. Field Trips:

 

It was moved by Jennifer Munson to approve the consent agenda.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

         Tyler Nelson addressed the Board with his desire to have the mask mandate lifted along with all quarantine regulations.  The Board responded that these issues will be addressed in the district’s Return to Learn Plan which is the next item on the agenda.

 

Return to Learn Plan for 2020-2021:

Dr. Casey Berlau recommended the district continue the current Return to Learn Plan for the 2020-2021 school year with the following adjustments:

•       Masks would not be required during passing times during the school day. 

•       Teachers would not be required to clean desks between class periods.

•       Masks would not be required during physical education classes.

 

He recommended this plan not be addressed again during the 2020-2021 school year unless the CDC or the Iowa Department of Health make changes to their recommendations and/or the quarantine rules are changed.  The current Return to Learn Plan will expire May 28, 2021, the last day of school for students and will not carry forward to the 2021-2022 school year.  If a Return to Learn Plan is needed for the 2021-2022 school year it will be addressed in July or August of 2021.

 

It was moved by Jennifer Munson to approve the Return to Learn Plan with the changes that masks would not be required during passing times, teachers would not be required to clean desks between class periods, and masks would not be required in physical education classes in addition to all other recommendations.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Donations:

Dr. Casey Berlau presented the following donations for approval:

•              The Breda Unit of the American Legion auxiliary would like to donate $50 to the Carroll High School Media Center.

•       Dave and Melissa Nystrom would like to donate $500 to be used by the Carroll High School Band Department.

•       An anonymous donor would like to donate a bench in honor of Deplieth Jioklow to be placed on the Carroll Middle School grounds.

 

It was moved by Jennifer Munson to approve the donations.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Personnel Report:

A.         Approval for Employment:

Dr. Berlau presented the following employment recommendations:

• Randy Bissen is recommending Mikayla Overturf for the varsity volleyball coaching position.  Ms. Overturf has six years experience and if approved would be on Step 12 of the salary schedule.

• Dr. Casey Berlau is recommending Nicole McCarville for the Director of Business Affairs/Board Secretary position.  If approved Ms. McCarville would receive $102,000 per year and would receive full family health insurance coverage and a $25 per month cell phone reimbursement.  Approval is recommended.

• Jerry Raymond is recommending Rachelle Heilesen for the Middle School Math instructor position.  If approved, Ms. Heilesen would be on the BA Step 0 of the 2021-2022 salary schedule.  Approval is recommended.

• Patrick Rabbitt is recommending Michele Jacobson for the K-3 Music Instructor position.  If approved, Ms. Jacobson would be on the BA lane and on Step 10 of the 2021-2022 salary schedule.  Approval is recommended contingent upon receipt of clear background checks.

• Tammie McKenzie is recommending Teresa Tigges for the summer school teacher position from June 7^th to June 25^th.  Approval is recommended.

• Patrick Rabbitt is recommending Jordan Gresham for a regular education teacher associate position at Fairview Elementary.  If approved, Ms. Gresham would work 6.75 hours per day and would be paid $11.24 per hour.  Approval is recommended retroactive to April 14^th.

• Patrick Rabbitt is recommending Kristen Young for a special education teacher associate position at Fairview Elementary.  If approved, Ms. Young would work 6.75 hours per day and be paid $11.50 per hour.  Approval is recommended.

 

B.         Notice of Contract Modification:

Dr. Casey Berlau presented the following contract modification recommendations:

• Amanda Augustus was approved for a special education teacher associate position in March 2021 at $11.39.  This is the wage she was receiving when she resigned in December 2020 as a regular education teacher associate.  Ms. Augustus should have received $11.70 when she was rehired in March 2021.  Approval of modification is recommended. 

• Kirstin Tuel will be involuntarily transferred from a regular education teacher associate position to a special education teacher associate position.  Ms Tuel will receive an additional $.26 per hour for the special education teacher associate rate.

 

It was moved by Duane Horsley to approve the personnel recommendations and contract modifications.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

Presentation on Talented and Gifted Program:

Tammie McKenzie reported that Kelly Borchers, Sandy Kluver, Patrick Rabbitt, herself, and two members of the area education agency were involved in a committee to review the district’s talented and gifted program.  She stated that three recommendations are being proposed; personnel adjustment, differentiated programing modifications, and update program goals.

 

The Board had several questions regarding the program and it was agreed to revisit possible changes at a future date.

Administrative Report:

1. Superintendent and Building Principal Reports:

Dr. Berlau briefly reviewed federal funds the district will be receiving related to the COVID-19 virus.  The district will receive three allocations of ESSER funds and an allocation of GEERS funds.  The funds will be on a reimbursement basis through the State of Iowa. 

 

He stated the district reached a tentative agreement with the Carroll Education Association and will meet with the Carroll Education Support Association on April 28^th.

 

He also mentioned that at the May Board meeting he would have Craig Rowedder and Jeff Dvorak present to speak to the Board on technology needs in the district.

 

Jerry Raymond, Patrick Rabbitt, and Tammie McKenzie reviewed activities happening in their respective buildings.

 

2. Use of Buses by Summer Fun Camp participants:

Dr. Casey Berlau reported that the Carroll Summer Fun Camp has requested the use of school buses for various field trips associated with the camp.  The organization would reimburse the district for the costs associated with the trips.

 

It was moved by Jennifer Munson to approve the use of district buses for the Summer Fun Camp.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

3. FFA Lease with the City of Carroll:

Dr. Berlau presented a proposed farm lease of six acres of land from the City of Carroll by the Carroll Area FFA Chapter.  The cost of the lease would be $1.00.  The Carroll Area FFA has had this lease with the City of Carroll for a number of years.

 

It was moved by Jennifer Munson to approve the FFA lease with the City of Carroll.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

D.         Approve Shared Transportation Director Agreement with Glidden-Ralston:

Dr. Casey Berlau presented a shared transportation director agreement between the Carroll Community School District and the Glidden-Ralston Community School District.  This would be a continuation of a current agreement.

It was moved by Cindy Johnson to accept the sharing agreement with the Glidden-Ralston Community School District for a Transportation Director.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

E.         Approve Shared Transportation Maintenance Agreement with Glidden-Ralston:

Dr. Casey Berlau presented a shared transportation maintenance agreement between the Carroll Community School District and the Glidden-Ralston Community School District.  This would be a continuation of a current agreement.

 

It was moved by Cindy Johnson to approve the shared transportation and maintenance agreement with Glidden-Ralston.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

6. Approve the AEA Purchasing Agreement for Food Service:

Gary Bengtson presented a purchasing agreement with the AEA for the purchase of food and food service supplies.  This agreement would be for the 2021-2022 school year and is a continuation of previous agreements.

 

It was moved by Cindy Johnson to approve the AEA Purchasing Agreement for the 2021-2022 school year.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

G.         2021-2022 Cooperative Sharing Athletic Programs:

Dr. Casey Berlau presented the following athletic sharing agreements for the 2021-2022 school year:

• Girls’ Golf – Carroll High School (host school), and Ar-We-Va Community Schools.

• Girls’ Soccer – Carroll High School (host school), and Ar-We-Va, Coon Rapids, and Glidden-Ralston Schools

• Girls’ Swimming and Diving – Carroll High School (host school), and Ar-We-Va, Coon Rapids-Bayard, Denison-Schleswig, East Sac, Glidden Ralston, Guthrie Center (ACGC), IKM-Manning, Kuemper Catholic, Sioux Central, and South Central Calhoun.

• Girls Cross Country – Host School Kuemper Catholic

• Girls Tennis – Host School Kuemper Catholic

• Boys’ Golf – Carroll High School (host school), and Ar-We-Va Community Schools.

• Boys’ Soccer – Carroll High School (host school), Ar-We-Va and Glidden-Ralston.

• Boys’ Swimming and Diving – Carroll High School (host school), and Ar-We-Va, Coon Rapids-Bayard, Denison-Schleswig, East Sac, Glidden Ralston, Guthrie Center (ACGC), IKM-Manning, Kuemper Catholic, and South Central Calhoun.

• Boys Cross Country – Host School Kuemper Catholic

• Boys Tennis – Host School Kuemper Catholic

 

It was moved by Jennifer Munson to approve the 2021-2022 athletic sharing agreements.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

8. 2021 Carroll High School Graduates:

Dr. Berlau presented the following list of 2021 graduates contingent on them meeting Carroll Community School District graduation requirements:

Gracie Sue Alspach, Isabella May Armitage, Jocelynn Shae Becker, Haley Nicole Berger, Tyson James Bordenaro, Vanessa Raven Breedlove, Katelyn Marie Bretey, Ashley Marie Brincks, Michael James Brinker, Hannah Maureen Bush, Halley Kay Butler, Hannah Aleah Casebeer, Colby Dale Christensen, Ella Rose Collison, Darian Andrew Cortez, Alexander Ryan Crawford, Abbigail Elisabeth Danner, Trevor Jerome Danner, Caroline Grace Dieter, Abraham Sterling Dirkx, Kayla McKenzie Dreessen, Adut Kuek Dut, Bethany Nicole Eddington, Molly Kate Emery, Victor Esteban Esquivel, Alexis Lynn Ewoldt, Abby Nichole Farrell, Ravyn Lee Fasbender, Tory Alan Feldman, Gage Michael Felix, Chloe Marie Gallegos, Perla Galvan Hidalgo, James Matthew Hinners, Ross Michael Hinners, Treyton Michael Goins, Dylan Lee Gottsch, Jared Thomas Gottsch, Skylar Grace Gregory, Matthew Allen Haars, Ethan Michael Hacker, Gabriella Jo Hammer, Jaxon David Harms, Melina Rose Hedke, Ella Claire Heiderscheit, Payton Michael Janning, Emmanuel Goanar Jioklow, Ryan Joe Johnston, Brock Kelin Jones, Kyra Ryann Kane-Stewart, David James Kelly, Kayden Paul Kent, Maurecia Ann King, Emily Ann Kitt, Jaxson Wayne Kuhlmann, Linda Luann Laffoon, Nolan Philip Landauer, Kennedy Lynn Lein, Amy Lepe, Hannah Jacalyn Lindberg, Isaac Iowa Lo, Da’Shaun Demarion Lyons, Racheal Lane Malone, Ryan Austin McLaughlin, William Gerald Meiners, William Patrick Meiners, Alice Rose Mendoza, Cameron Isaac Mendoza-Watson, Kristin Jo Millermon, Haven Alexander Mueggenberg, Adam Kenneth Nees, Alexis Joy Nehring, Brady Grant Nelson, Emma Renee Nelson, Ty Mathew Nissen, Trevor Alan Nulle, Deng Atem Nyock, Blake Joseph Obrecht, Erin Rae Olberding, Mitchell Dean Owen, Samantha Lynn Palmer, Connor Jo Peterson, Gabriel Bryce Pettitt, Grace Bethany Pettitt, Layne Alexis Prichard, Savannah Rose Quandt, Valerie Liliana Ramos, Kendra Sue Riesberg, Tyler John Riesberg, Cole Rylan Roberts, Cade Christopher Schable, Annabella Marie Schechinger, Thomas Edward Schneider, Claudia Marie Schroeder, Collin James Schultes, Chelsey Rose Schulz, Degan Will Schweitzer, Slade Austin Sibenaller, Emerald Elizabeth Siepker, Gracie Elizabeth Simmons, Tyler Jackson Smith, Nicholas John Sorenson, Bailey Jane St. Peter, Benjamin John Stangl, Paris Rose Strunk, Laura Elizabeth Sweeney, Trinity Lanae Tassell, Charles Stanley Teggatz, Hayden Jonathan Thooft, Ryan Conley Tindall-Burbank, Emily Luise Trecker, Jack Andrew Troutman, Evan Jacob Underberg, Marsia August Vaughn, Carter William Vonnahme, Alexander Gordon Wade, Bryce Joseph Walker, Emily Rose Weber, Madelynne Alexis Weitl, Evan Jackson Wernimont, Nicole Marie Wiese, Elizabeth Mackenzie Wiltse, and Brianna Lea Wuebker.

 

It was moved by Cindy Johnson to approve the list of 2021 graduates pending that they meet all graduation requirements of the Carroll Community School District.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

1. Staffing Plan for 2021-2022:

Dr. Casey Berlau presented a proposed staffing plan for the 2021-2022 school year.  The plan included the following:

• Fifth Grade – add one section for a total of six sections

• Nurse – Maintain the nurse position added last year.  That position was originally added as a one year position.

• Preschool – add one section due primarily to an increase in three year old students.

• Middle School Counselor – add one counselor at the middle school level for a total of two

 

It was moved by Jennifer Munson to add one nurse on a one year contract, one preschool teacher, and one counselor at the middle school.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

10. PreSchool Calendar for 2021-2022:

Dr. Casey Berlau presented the following adjustments to the 2021-2022 school calendar for the 4-year-old preschool program:

• Start Date – the start date for preschool would be September 1, 2021.

• Staff Training Days with no students present:

September 15, 2021         February 9, 2022

October 20, 2021         March 30, 2022

November 17, 2021         April 20, 2022

December 15, 2021         May 11, 2022

January 12, 2022

It was moved by Jennifer Munson moved to approve the modifications to the preschool calendar for the 2021-2022 school year.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

11. Agreement with ISU for Student Teachers in CCSD Classrooms:

Dr. Casey Berlau presented an agreement with Iowa State University which would allow for the placement of student teachers in Carroll Community School District classrooms.  No action is needed because it is a five year agreement and has already been approved.

 

50. Board Policy Reviews:

1. First Reading of Board Policies:

The Board held a first reading on the following Board policies:

•         705.2 – School Bus Safety Restraints

•         813.1 – Suspension & Debarment of Vendors & Contractors

•         815R2 – Using Federal Funds in Procurement Contracts

 

It was moved by Jennifer Munson to approve the first reading of Board policies 705.2, 813.1, and 815R2.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

2. Second Reading of Board Policies:

•   420 – Jury Duty

•   423 – Gifts to Employees

•   428 – Substance Free Workplace

•   429 – Use of Tobacco Products

•   430 – Holidays (Non-Bargaining Personnel)

•   432 – Workers Compensation

•   434 – Service Recognition

•   436 – Universal Precautions

•   437 – Hazardous Chemical Disclosure

•   460 – Classified Employee Defined

•   461 – Classified Employee Qualifications, Recruitment, and Selection

•   421 – Pay Deductions – Delete

•   421R1 – Pay Deductions Regulations - Delete

•   462 – Classified Employee Employment - Delete

•   463 – Classified Employee Assignment - Delete

•   464 – Salary Schedules (Non-Bargaining Personnel) – Delete

 

It was moved by Cindy Johnson to approve the second reading of Board policies 420, 423, 428, 429, 430, 432, 434, 436, 437, 460, 461, 421, 421R1, 462, 463, and 464.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

Business Office Report:

1. Review of FY2019 Audit:

Gary Bengtson briefly reviewed the 2019-2020 audit recently issued by Nolte, Cornman, and Johnson of Newton, Iowa.  He detailed some the financial data contained in the report and highlighted the deficiency sited by the auditors and reviewed proposed corrective action by the district.

 

2. Release of Bid Documents for Carroll High School Roof Project:

Dr. Berlau presented bid documents for the roofing project at Carroll High School. 

 

It was moved by Jennifer Munson to release the bid documents for the high school roof project.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

3. Request Permission to Seek Bids for School Buses:

Dr. Casey Berlau reported that Jeff Cullen is requesting permission to seek bids on three school buses.

 

It was moved by Jennifer Munson to grant permission to seek bids on three school buses.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

4. Budget Update Reports:

Gary Bengtson briefly reviewed several financial reports with the Board.

 

Correspondence/Announcements/Information

1. May Regular Board meeting – May 17, 2021 – 5:30 p.m.

 

Suggestions for May 17^th Board Meeting:

1. Reports from Building Principals

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 8:47 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

Minutes

Special Board of Directors’ Meeting

April 29, 2021

12:00 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 12:00 p.m. in the Board conference room of Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson and Karen Friedlein.  Staff present: Dr. Casey Berlau, and Gary Bengtson.  The meeting was also streamed on Zoom due the COVID-19 pandemic.

 

Approval of Agenda:

Jennifer Munson moved to approve the agenda.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Karen  Nays: None

 

Ratify 2021-2022 Contract with CEA:

Gary Bengtson reported the district had reached a tentative agreement with the Carroll Education Association for the 2021-2022 contract year.  The agreement includes the following:

Base Increase:  Teachers - $1,057.00     Nurses - $919.00

Step Advance for all Members     Additional Top Step on Each Lane

Schedule C – Fixed Dollar Positions Increase the Same Percent as the Base

Duration of One Year

Mr. Bengtson stated the settlement is slightly under the state average with over eighty school districts currently reporting.

 

It was moved by Jennifer Munson to approve the agreement with Carroll Education Association as stated.  Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Karen, Onica  Nays: None

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 12:06 p.m.  Onica Ulveling seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

Minutes

Special Board of Directors’ Meeting

April 7, 2021

10:00 a.m. Music Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 10:00 a.m. in the Music Room of Adams Elementary School.  Board members present:  Cindy Johnson, Jennifer Munson, and Karen Friedlein.  Staff members present:  Dr. Casey Berlau and LeAnn Kock.

 

Approval of Agenda:

It was moved by Cindy Johnson to approve the agenda.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Karen   Nays: None

 

Closed Session – Director of Business Affairs Interviews:

It was moved by Jennifer Munson to go into closed session under Code of Iowa 21.5 1 (i) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session and this session will also be closed to comply with confidentiality of personnel records requirements.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Karen, Cindy  Nays: None

 

Board President Karen Friedlein declared the meeting closed at 10:01 p.m.

 

It was moved by Jennifer Munson to return to open session.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Karen  Nays: None

 

Board President Jennifer Munson declared the meeting open at 10:53 p.m.

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 10:53 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

Minutes

Special Board of Directors’ Meeting

April 8, 2021

12:00 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 12:00 p.m. in the Board Conference Room at Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff members present: Dr. Casey Berlau and LeAnn Kock.  The meeting was also streamed on Zoom due the COVID-19 pandemic.

 

Approval of Agenda:

It was moved by Cindy Johnson to approve the agenda.  Jen Munson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Public Hearing on FY 2021-2022 Certified Budget:

         Board President Karen Friedlein declared the public hearing on the proposed fiscal year 2021 certified budget open at 12:02 p.m.

 

         Dr. Casey Berlau reviewed the proposed FY 2022 budget with the Board.  The budget proposes a total tax rate of $9.57 per thousand dollars of valuation which is up approximately three cents from the current fiscal year.  The rate for the 2019-2020 fiscal year was $9.78 per thousand dollars of valuation.

 

         Dr. Berlau stated he had not received any written comments on the budget.  There being no other comments, Ms. Friedlein declared the public hearing closed at 12:05 p.m.

 

Adoption of FY 2021 Certified Budget:

         It was moved by Jennifer Munson to approve the FY 2022 certified budget as proposed and file with the county auditor.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Personnel Report:

1. Resignations:

Dr. Casey Berlau presented the following resignations:

• Kathy Halbur wishes to resign from her K-3 music instructor position as well as her PLC leader position.  Kathy has worked for CCSD for 23 years.  Approval of resignation is recommended.

• Shirley Snyder wishes to resign from her teacher associate position June 30, 2021.  Shirley has been a substitute teacher for CCSD for twenty-four years and a contracted teacher associate for five years.  She has also worked during the summer months as a custodian.  Approval of the resignation is recommended.

• Bob Snyder wishes to resign from his custodial position at Carroll High School effective June 30, 2021.  Bob has worked for CCSD for eight years.  Approval of his resignation is recommended.

• Kaitlynn Kaufman wishes to resign from her Assistant Volleyball coaching position.  Approval of her resignation is recommended.

• Marc Renning wishes to resign from his Assistant Varsity Girls Basketball coaching position.  Marc has coached girl's basketball for eight years.  Approval of the resignation is recommended.

• Lauren Opperman wishes to resign from her 9th grade Volleyball Coaching position.  Lauren has coached volleyball for two years.  Approval of the resignation is recommended.

 

2. Approvals for Employment:

Dr. Berlau presented the following recommendations for employment:

•            Casey Berlau is recommending Karinne Tharaldson for the Director of Teaching and Learning position effective July 1, 2021.  Ms. Tharaldson is a graduate of the The University of Iowa with degrees in English and Secondary Education.  She received her master's degree from Western Illinois University with an Educational Administration degree.  She is expected to receive her Superintendent's certification from University of Northern Iowa in the fall of 2021.  Ms. Tharaldson most recently worked for Mississippi Bend Area Education Agency as a School Improvement Administrator.  If approved she would receive $95,000 per year and be under a twelve-month contract.  Approval is recommended contingent upon receipt of a clear background check.

• Jerry Raymond is recommending Lauryn Hilger for the Middle School Special Education Strategist II Instructor position.  Lauryn is a graduate of Northwestern College in Orange City, Iowa where she earned a Bachelor's degree in Elementary Education with Strategist I and Coaching endorsements.  Ms. Hilger will complete her Master's Degree in Special Education in May 2022.  If approved Lauryn would be on the BA+15 lane at Step 6.  Approval is recommended contingent upon receipt of a clear background check.
• Patrick Rabbitt is recommending Nicole Pietig for the 4th Grade Instructor position.  Nicole is a graduate of The University of Iowa where she earned a Bachelor's degree in Elementary Education. If approved Nicole would be on the BA lane at Step 0.  Approval is recommended.
• Patrick Rabbitt is recommending Mikayla Overturf for a 4th Grade Instructor position. Mikayla is a graduate of The University of Northern Iowa where she earned a Bachelor's degree in Psychology. She earned her Master's degree in teaching from Drake University.  Mikayla has one year of teaching experience in third grade at East Sac Community School.  If approved Nicole would be on the MA lane at Step 2.  Approval is recommended contingent upon receipt of clear background checks.
• Casey Berlau is recommending Holly Smith for the Student Information Specialist/Administrative Assistant position.  If approved Holly would be paid $15.50 per hour and would work 8 hours per day.  This is a twelve-month position.
• Patrick Rabbitt is recommending Krystal Childress for a special education Teacher Associate position at Fairview.  If approved Krystal will work 6.75 hr/day and be paid $11.80/hour (the beginning wage of $11.50/hour plus $.30/hour for an AA degree).  Approval is recommended.
• Jeff Dvorak is recommending Jackeline Hernandez Miranda for an Assistant Custodian position at CHS (evening shift).  If approved Jackeline would work 8 hr/day and 5 day/week and would be paid $12.00/hour.  If approved she would start April 12th.  Approval is recommended.

 

3. Notice of Transfers:

Dr. Casey Berlau presented the following recommended transfers for approval:

• Patrick Rabbitt has approved the transfer of Tina Netusil to a second grade teaching position.
• Patrick Rabbitt has approved the transfer of Breeley Cleveland from 4th grade to a kindergarten teaching position.
• Patrick Rabbitt has approved the transfer of Tina Luchtel from a K-4 Online Supervising teacher to a second grade teaching position.
• Patrick Rabbitt has approved the transfer of Erin-Jane Stevens from a 4^th grade teaching position to a kindergarten teaching position.
• Tammie McKenzie and Jerry Raymond have approved the transfer of Ann Vincent to the CHS Spanish instructor position.

 

It was moved by Jennifer Munson to approve the resignations, recommendations of employment with the addition of up to $4,000 in moving expenses for Karinne Tharaldson, and notice of transfers.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Onica Ulveling and Duane Horsely left the meeting due to prior commitments.

 

Closed Session – Director of Business Affairs Interviews:

It was moved by Jennifer Munson to go into closed session under Code of Iowa 21.5 1 (i) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session and this session will also be closed to comply with confidentiality of personnel records requirements.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Cindy, Jennifer  Nays: None

 

Board President Karen Friedlein declared the meeting closed at 12:18 p.m.

 

It was moved by Jennifer Munson to return to open session.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Karen  Nays: None

 

Board President Jennifer Munson declared the meeting open at 12:58 p.m.

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 12:59 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

 

Approved: _____________________

Minutes

Special Board of Directors’ Meeting

April 9, 2021

9:00 a.m. Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 9:00 a.m. in the Board Conference Room of Adams Elementary School.  Board members present:  Cindy Johnson, Jennifer Munson, and Karen Friedlein.  Staff members present:  Dr. Casey Berlau.  Others present: Lynn Nulle.

 

Approval of Agenda:

It was moved by Cindy Johnson to approve the agenda.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Karen, Jennifer   Nays: None

 

Interview for Director of Business Affairs:

         The Board and Dr. Casey Berlau interviewed Lynn Nulle for the position of Director of Business Affairs.

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 9:21 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

 

Minutes

Special Board of Directors’ Meeting

May 16, 2021

5:00 p.m. Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:00 p.m. in the Board Conference Room of Adams Elementary School.  Board members present:  Onica Ulveling, Cindy Johnson, Jennifer Munson, and Karen Friedlein.  Duane Horsley joined the meeting via telephone.  Staff members present:  Dr. Casey Berlau.

 

Approval of Agenda:

It was moved by Cindy Johnson to approve the agenda.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen   Nays: None

 

Consider Changes to Return to Learn Plan:

Dr. Casey Berlau reported that on Friday the Iowa Department of Public Health sent out new guidelines and the Iowa Department of Education also communicated with schools that these guidelines had been sent.  Dr. Berlau stated he is recommending the Return to Learn Plan be revised as a direct result of the new guidance from the Iowa Department of Health.  He recommended the district follow the new guidance and remove the mask requirements in school buildings and on school grounds.

 

Dr. Casey Berlau stated there is still some uncertainty regarding wearing of masks on school buses because of some federal directives. 

 

It was moved by Jennifer Munson to approve the recommendations as stated to remove the mask requirement.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica  Nays: Cindy

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 5:06 p.m.  Onica Ulveling seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

Minutes

Regular Board of Directors’ Meeting

May 17, 2021

5:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board conference room of Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.   Staff members present: Dr. Casey Berlau, Gary Bengtson, Tammie McKenzie, Patrick Rabbitt, Jeff Dvorak, Jeff Cullen, and Craig Rowedder.  The meeting was also streamed on Zoom due to the COVID-19 pandemic.

 

Approval of Agenda:

It was moved by Jennifer Munson to approve the agenda as presented.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Consent Agenda:

1. Minutes of the April 22, 2021 and April 29, 2021 Board meetings:
2. Bill listings in the following amounts:

      General Fund         $155,877.74

      Student Activity Fund         $19,726.65

      Physical Plant and Equipment Levy         $3,439.72

      Local Option Sales Tax         $50,955.74

      Nutrition Fund         $35,405.09

3. Resignations:
4. Field Trips:
5. Agreement with SAI for Mentoring and Induction Program for 2021-2022
6. Items Withdrawn from Consent Agenda:

 

It was moved by Jennifer Munson to approve the consent agenda.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

1. School Board Appreciation Month:

Dr. Casey Berlau stated that May is School Board Appreciation month and he thanked the Board members for all they do for the children in the community and the critical decisions they have been faced with this year.

 

2. Public Comment:

Glen Babb, who was on Zoom, asked the Board why they held a meeting on Sunday night to reverse their decision on the need for students to wear masks at school.  Karen Friedlein responded that with the changes announced by the Department of Health on Friday and the fact that this meeting already had a full agenda the decision was made to hold a special meeting to address that issue.

 

Open Public Hearing on High School Roofing Project:

Board President Karen Friedlein opened the public hearing on the proposed roofing project at Carroll High School at 5:39 p.m.   Jeff Dvorak briefly explained the project which would include replacing approximately 40,000 square feet of roof at the high school.   The project would change the roof from a ballasted roof to a fully adhered roof.

 

There being no comments on the proposed project, Board President Karen Friedlein closed the public hearing at 5:42 p,m.

 

Consider Approval of Bid for High School Roof Project:

Jeff Dvorak presented the following bids on the high school roofing project:

   For Sure Roofing – Des Moines, Iowa   $362,314.00

   Whitehawk Construction – Omaha, Nebraska   $321,500.00

   North Cedar Service – Mason City, Iowa   $232,270.00

 

It was moved by Cindy Johnson to accept the bid from North Cedar Services of Mason City, Iowa to repair Section 5 and Section 6 of the high school roof for a bid of $232,270.00.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Presentations:

1. Facilities Report:

Jeff Dvorak reviewed a Five-Year Facilities Plan with the Board in addition to a Five-Year Pavement Management Program.

 

2. Technology Report:

Craig Rowedder reviewed the current use of technology in the district as well as future technology trends and needs.

 

Ratify 2021-2022 Contract with CESA:

Gary Bengtson reviewed the recent tentative agreement with the Carroll Education Support Association.  The agreement calls for an $.80 per hour increase for teacher associates and a $.65 per hour increase for all transportation drivers.  The proposed contract would be for a two-year period with wages for the 2022-2023 to be determined later.  The total package cost of the agreement is 2.97% or $71,096.00.

 

It was moved by Jennifer Munson to ratify the 2021-2022 contract with the Carroll Education Support Association.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Donations:

There were no donations for the month.

 

Personnel Report:

A.         Approval for Employment:

The following recommendations for employment were presented for approval:

•            Jerry Raymond is recommending Rachel Wittry, Ann Nuemann, Shelley Helmich, and Renee Friedrichsen for Summer Skills positions.

•            Jerry Raymond is recommending the following TLC positions to be filled by Carroll Middle School staff:  PLC Leaders:  Rachel Brincks, Tom Borchers, Jesse Strong, Christena Miller, Linsey Pick, Peggy McDonald, and Rachel Wittry.   TLC Oversight Committee:  Jodi Handlos

•            Tammie McKenzie would like to recommend the following people for the following TLC positions at Carroll High School.

            Instructional Coach:  Becky Boes and Kelli Schulz

            PLC Leaders:  Shelley Helmich, Brian Grooms, Bob Pauk, Nicole

            Cote, and Doug Leiting.

            District Oversight:  Kim Renning

•            Patrick Rabbitt would like to recommend the following people for the following TLC positions at Fairview and Adams Elementary:

            Instructional Coach:  Ryan Simmelink

PLC Leaders:  Holly Warnke, Candice Ostrich, Kalee Vonnahme, Peggy Hamilton, Sara Hamilton, Carrie Hampton, Karla Flattery, and Beckie Roberts.

            District Oversight:  Jodie Guddall and Ashlea Ahrenholtz

            Mentor Teacher: Amanda Warnaca

•            Randy Bissen is recommending Kim Renning for the Varsity Volleyball Assistant position.  If approved she would be on Step 27 of the salary schedule and would receive $4,592. 

•            Jerry Raymond is recommending Kim Renning for a Summer School position at Carroll Middle School.

 

New Position:

      Patrick Rabbitt is requesting the addition of a special education teacher associate position at Fairview for 2021-2022 due to the enrollment of a new student.

 

It was moved by Jennifer Munson to approve the personnel recommendations with the new position.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

B.         Non-Bargaining Wages and Salaries:

Dr. Casey Berlau presented a recommendation to approve a pool of funds for non-bargaining staff totaling $90,163.62 or a total increase of 2.93%.  

 

It was moved by Duane Horsley to approve the recommended increases for all administrators, except the superintendent, custodians, secretaries, food service, and others for a total of $90,163.63.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

3. Starting Pay for 2021-2022:

Dr. Casey Berlau presented proposed starting pay and substitute wages for the 2021-2022 school year.

 

It was moved by Jennifer Munson to approve the proposed starting and substitute wages for the 2021-2022 school year.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Administrative Report:

1. Superintendent and Building Principals Reports:

Dr. Berlau reported that the district has spent their share of CARES funds for COVID-19 relief in the amount of $191,544.00.  The district has $76,400.00 in GEER I funding of which purchase orders are being prepared currently.  In addition, the district will have $871,531 in ESSR II funds available and $1,957,334 in ESSR II funds.  These funds will be on a reimbursable basis with some restrictions for learning recovery.

 

Tammie McKenzie updated the Board on activities at the high school.  She also recognized the substitute teachers utilized by the high school during the school year. 

 

Patrick Rabbitt reviewed happenings at Fairview Elementary and Adams Elementary.  He highlighted the success of the elementary track meet held recently at the stadium. 

 

2. Transportation Agreement with Region XII COG:

Dr. Casey Berlau presented a transportation agreement with Region XII Council of Governments.  This agreement is a continuation to an existing agreement the district has with Region XII.

 

It was moved by Jennifer Munson to approve the transportation agreement with Region XII Council of Governments.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

3. Consider approval of District Career Guidance Plan:

Tammie McKenzie presented the District’s Career Guidance Plan which is required under Senate File 2392.  This is the first of two parts of the plan and deals with Career and College Readiness.  The plan was developed by a committee of district staff as specified in the legislation.

 

It was moved by Cindy Johnson to approve the District Career Guidance Plan for 2021-2022.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

4. Consider Agreement for Leader In Me Program for 2021-2022:

This item was tabled.

 

5. Job Descriptions:

Dr. Casey Berlau presented the following job descriptions

• Preschool Instructor – This is a new job description for the position of preschool instructor.

 

It was moved by Duane Horsley to approve the job description for the position of preschool instructor.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nayes: None

 

• Counselor Carroll Middle School – Dr. Berlau presented a revised job description for a Carroll Middle School Counselor position. 

 

It was moved by Duane Horsley to approve the job description for the

Carroll Middle School Counselor position.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

6. Second Readings of Board Policies for Review:

Dr. Casey Berlau presented the second reading of the following Board policies:

• 705.2 – School Bus Safety Restraints

• 813.1 – Suspension and Debarment of Vendors and Contractors Procedure

• 815R2 – Using Federal Funds in Procurement Contracts – New

 

It was moved by Cindy Johnson to approve the second reading of Board Policies 705.2 – School Bus Safety Restraints, 813.1 – Suspension and Debarment of Vendors and Contractors Procedure, and 815R2 – Using Federal Funds in Procurement Contracts.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

7. Board Policy Review:

Dr. Casey Berlau presented the first reading of the following Board policies:

• 468 – Employee Wage and Overtime Compensation

• 470 – Classified Termination of Employment

• 471 – Staff Reduction Through Termination

• 472 – Sick Leave (NonBargaining Personnel)

• 473 – Personal Leave (NonBargaining Personnel)

• 474 – Bereavement Leave (Non-Bargaining Personnel)

 

It was moved by Jennifer Munson to approve the first reading of Board policies 468 – Employee Wage and Overtime Compensation, 470 – Classified Termination of Employment, 471 – Staff Reduction Through Termination, 472 – Sick Leave (NonBargaining Personnel), 473 – Personal Leave (NonBargaining Personnel), 474 – Bereavement Leave (Non-Bargaining Personnel).  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Business Office Report:

1. Capital Outlay:

1. Boiler Repair at Adams Elementary:

Jeff Dvorak presented the following two bids to retube the boiler at Adams Elementary School:

Capital City Boiler and Machine Works

Retube One Boiler         $14,360.00

Retube Two Boilers         $27,735.00

C.H. McGuiness Company

   Retube One Boiler         $13,950.00

   Retube Two Boilers         $26,900.00

 

It was moved by Cindy Johnson to approve the bid from C.H. McGuiness to retube two boilers at Adams Elementary School at a cost of $26,900.00.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

2. Technology Purchases:

Craig Rowedder presented a proposal to purchase nine Clevertouch interactive screens of which two would be located in Fairview Elementary, Adams Elementary, and Carroll Middle School and three in the Carroll High School.

 

It was moved by Jennifer Munson to purchase nine Clevertouch screens at a cost of $62,546.58 from the ESSER II account.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Dr. Casey Berlau presented a proposal to purchase 300 Chromebooks which is the district’s typical annual purchase.  The bids were as follows:

CDW-G - 300 HP Chromebooks            $73,500.00

Sterling - 300 HP Chromebooks            $78,645.00

Trafera - 300 HP Chromebooks            $69,900.00

 

It was moved by Duane Horsley to purchase 300 Chromebooks at a price of $69,900.00.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

3. Bid for Updating Software for HVAC Controls at CHS:

Jeff Dvorak presented a quote from Carroll Control Systems for the Automation Server to AS-P Controller Upgrade at cost of $6,250.00.  He also presented a second quote to remove the existing pneumatic controls off the library make up air, boiler room make up air, and obsolete Alerton controls on the kitchen make up air for a cost of $7,250.00.

 

It was moved by Duane Horsley to approve the bid for Option 1 at a cost of $6,250.00 and Option 2 at a cost of $7,250.00.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

4. School Bus Bids:

Jeff Cullen presented the following bids for three 77 passenger conventional buses bid both with and without under storage.

Truck Center Companies

No Under Storage         $111,230.00

With Under Storage         $113,340.00

Hoglund Bus Company

No Under Storage         $106,000.00

With Under Storage         $109,500.00

School Bus Sales Company

No Under Storage         $105,981.00

With Under Storage         $108,961.00

 

Mr. Cullen recommended the bid from Hoglund Bus Company due to the fact that the district already has a large number of IC buses which many parts will interchange, they can be serviced locally, and the small difference in price between them and School Bus Sales.  He recommended one bus have the under storage and two without.

 

It was moved by Jennifer Munson to approve the purchase of three buses from Hoglund Bus Company for a total cost of $321,500.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

2. Fees – Textbook Fee/Electronic Textbook Fee:

This item was tabled until the regular June Board meeting.

 

3. Budget Reports:

Gary Bengtson briefly reviewed the budget reports but stated that due to the date of the Board meeting this month personnel costs for May are not included.

 

Correspondence/Announcements/Information:

1. Last Day of School – May 28^th
2. Regular June Board Meeting – June 21^st  
3. Special Board Meeting – End of Year Bills – June 28^th – Noon

 

Suggestions for June 21^st Board Meeting:

1. Approve Student and Staff Handbooks for 2021-2022:

 

Closed Session – Superintendent Evaluation:

It was moved by Onica Ulveling to go into closed session under Code of Iowa 21.5 1 (i) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session and this session will also be closed to comply with confidentiality of personnel records requirements.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Board President Karen Friedlein declared the meeting closed at 8:44 p.m.

 

It was moved by Jennifer Munson to return to open session.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

Board President Karen Friedlein declared the meeting open at 9:34 p.m.

 

Adjournment:

It was moved by Duane Horsley to adjourn the meeting at 9:34 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

 

Approved: _____________________

Minutes

Regular Board of Directors’ Meeting

June 22, 2021

5:30 p.m.  Board Conference Room, Adams Elementary School

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Conference Room in Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff present:  Dr. Casey Berlau, Gary Bengtson, Nicole McCarville, Tammy McKenzie, Jerry Raymond, Jeff Cullen, Larry Lesle, Jeff Dvorak, Patrick Rabbit, Crystal Boes, Ryan Simmelink, Ashley Wuebker, Kyle Stevens, and Jenny Grossman. Other guests present were members of the press and a representative from Walsh.

 

Approval of Agenda:

Duane Horsley moved to approve the agenda as presented.  Onica seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

Consent Agenda:

1. Minutes of the May 16^th, May 17^th, and June 3^rd, 2021 Board meetings:
2. Bill listings in the following amounts:

      General Fund         $697,998.86

      Student Activity Fund         $17,475.73

      Management Fund         $0.00

      Debt Service Fund         $800.00

      Local Option Sales Tax         $43,909.72

      Nutrition Fund         $51,734.88

      Physical Plant & Equipment Levy         $9,741.94

3. Resignations:

It was moved by Jennifer Munson to approve the consent agenda.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Forum:

Gary Bengtson was recognized by Board President Karen Friedlein for his 32 years of service to the district and board. 

 

Donations:

There were no donations this month. 

 

Personnel Report:

A.         Approval for Employment:

Dr. Casey Berlau presented the following recommendations for employment:

• Randy Bissen is recommending Lauryn Hilger for the JV volleyball coaching position. Lauryn has 2 years of HS volleyball coaching experience, as she was the freshman coach/assistant varsity coach at Skutt High School. Lauryn also played 4 years of college volleyball at Northwestern College. She will be a great fit to our volleyball program.   If approved she would be on Step 3 and would be paid $3,169.   Approval is recommended.
• Jerry Raymond is recommending Mr. Tom Borchers for the CMS Counseling Position at Carroll Middle School. Mr. Borchers has 9 years of experience as a counselor and 15 years of experience as a Social Studies teacher at CCSD. If approved Mr. Borchers's salary would remain the same as his teaching contract based on the 2021-2022 Salary schedule. Approval is recommended. 
• Jerry Raymond is recommending Mr. Josh Peter for a 7th grade Social Studies instructor position at CMS.  Josh is a graduate of Iowa State University where he earned his Bachelor's of Science degree in History (5-12 Endorsements). Josh will begin his first year of teaching this fall.  If approved Josh would be on the BA step 0 and receive a base pay of $33,226, plus $594 TSS Indexed, plus $5,819 TSS Fixed for a total of $39,639 salary. Approval is recommended.
• Patrick Rabbitt is recommending Kara Neville for an elementary teaching position (2nd grade) at Fairview.  Kara has thirteen years of teaching experience and if approved would be on step 26 of the MA lane of the salary schedule and would receive $59,769 (Base of $53,002 plus TSS indexed of 948 plus TSS fixed $5,819).  Approval is recommended contingent upon receipt of a clear background check.
• Jerry Raymond is recommending Jaxon Heinz for the 4th/5th Grade PE teacher and Student Assisted Study Hall Coordinator at CMS and Adams Elementary for the 2021-2022 school year. Jaxon is a graduate of the University of Northern Iowa where he earned his Bachelor's of Arts degree in Physical Education (K-12 Endorsement). Jaxon has 1 year of teaching experience.  If approved Jaxon would be on the BA step 3 and receive a base pay of $35,213 plus $630 TSS Indexed plus, $5,819 TSS Fixed for a total of $41,662 salary. Approval is recommended contingent upon receipt of a clear background check.
• Patrick Rabbitt is recommending Renee Andersen for an elementary teaching position (PreSchool) at Fairview.  Renee has 4 years of teaching experience and if approved would be on step 9 of the BA lane of the salary schedule and would receive $45,685 (Base of $39,166 plus TSS indexed of 700 plus TSS fixed $5,819).  Approval is recommended contingent upon receipt of a clear background check.
• Casey Berlau is recommending Kalina Johnson for the RN position at Carroll High School.  If approved Kalina would be on Step 37 of the Nurse salary schedule and would receive $41,728.  Kalina has experience working as an RN with children and teenagers.  Approval is recommended.
• Casey Berlau is recommending Kyndra Joslin for the Employee Benefits Coordinator position.  Kyndra currently works at New Hope Village as the representative payee coordinator/community living supervisor.  If approved Kyndra would receive $18.75 per hour and would work 260 days/year.  Approval is recommended.
• Jerry Raymond is recommending the following TLC positions to be filled by CMS staff:  Mentors: Amy Madsen and Alison Weber.  Jerry is recommending Tonia Onken and Nathan Wall for TLC Mentor positions at Carroll Middle School. Both Tonia and Nathan will be mentoring first-year/new to the profession teachers at CMS for the 2021-2022 school year. Approval is recommended.
• Jerry Raymond is recommending Nicole Martin for the Middle School 7th Grade Science position at CMS for the 2021-2022 school year. Nicole is a graduate of the University of Northern Iowa where she earned her Bachelor's of Arts degree in Education (5-12 Science Endorsement). Nicole has 7 years of teaching experience. If approved Nicole would be on the BA step 15 and receive a base pay of $43,119 plus $771 TSS Indexed plus, $5,819 TSS Fixed for a total of $49,709 salary. Approval is recommended contingent upon receipt of a clear background check.
• Tammie McKenzie is recommending Kaitlynn Kaufman for a PLC Leader position at CHS.  Approval is recommended.
• Jerry Raymond is recommending Gail Nabity for special education teacher associate position at Carroll Middle School.  If approved Ms. Nabity would be paid $12.25 (the base pay for special education teacher associate) and would work 7 hours per day.  Approval is recommended contingent upon receipt of a clear background check. 
• Jerry Raymond is recommending Deb Mohr for special education teacher associate position at Carroll Middle School.  If approved Ms. Mohr would be paid $12.50 (the base pay of $12.25 plus $.25 cents for 6 years of experience) and would work 7 hours per day.  Approval is recommended contingent upon receipt of a clear background check. 
• Jerry Raymond is recommending Catherine Peterson for special education teacher associate position at Carroll Middle School.  If approved Ms. Peterson would be paid $12.25 (the base pay for special education teacher associate) and would work 7 hours per day.  Approval is recommended contingent upon receipt of a clear background check. 
• Patrick Rabbitt is recommending Joan Schlie for a special education teacher associate position at Fairview.  If approved Ms. Schlie would work 6.75 hours per day and would be paid $12.25 (the base pay for special education teacher associate).  Approval is recommended.
• Patrick Rabbitt is recommending Holly Tigges for a special education teacher associate position (Preschool) at Fairview.  If approved Ms. Tigges would work 6.75 hours per day and would be paid $12.25 (the base pay for special education teacher associate).  Approval is recommended contingent upon receipt of a clear background check.
• Patrick Rabbitt is recommending Jennifer Brinkman for a special education teacher associate position at Fairview.  If approved Ms. Brinkman would work 6.75 hours per day and would be paid $12.45 (the base pay of $12.25 plus $.20 cents for experience).  Approval is recommended contingent upon receipt of a clear background check.
• Patrick Rabbitt is recommending Kacie Felix for a special education teacher associate position at Fairview.  If approved Ms. Felix would work 6.75 hours per day and would be paid $12.25 (the base pay for special education teacher associate).  Approval is recommended.
• Patrick Rabbitt is recommending Kaitlin Haukap for a special education teacher associate position at Fairview (Preschool).  If approved Ms. Haukap would work 6.75 hours per day and would be paid $12.80 (the base pay of $12.25 plus $.25 cents for experience plus $.30 cents for a BS degree).  Approval is recommended contingent upon receipt of a clear background check.
• Jeff Cullen is recommending Javid Arkland for the position of Transportation Wash Technician.  If approved Javid would work 7 Hrs/Day, 4 Days/Week at $8.68/Hr through August 20th.  Approval is recommended.
• Patrick Rabbitt is recommending Denice Badding for a special education teacher associate position at Fairview (Preschool).  If approved Ms. Badding would work 6.75 hours per day and would be paid $12.50 (the base pay of $12.25 plus $.25 cents for 7 years of experience).  Approval is recommended contingent upon receipt of a clear background check.
• Patrick Rabbitt is recommending Marissa Kennebeck for a special education teacher associate position at Fairview.  If approved Ms. Kennebeck would work 6.75 hours per day and would be paid $12.55 (the base pay of $12.25 plus $.30 cents for a AA degree).  Approval is recommended contingent upon receipt of a clear background check.
•  Jeff Dvorak is recommending David Oswald for a custodial position at Carroll High School.  If approved he would work from 3:30PM to 12:30AM and would be paid $12.50 per hour.  Approval is recommended.

It was motioned by Jennifer Munson to approve the recommendations for employment.  The motion was seconded by Onica Ulveling.  On a roll call vote, the motion passed as follow:

Ayes: Jennifer, Duane, Karen, Onica, Cindy    Nays: None

 

2. Superintendent Contract:

The Superintendent Contract was reviewed as part of the May 17^th board meeting and was presented for approval.  It was moved by Jennifer Munson to approve the superintendent contract with a 7/1/21-6/30/22 salary of $167,064.41.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer   Nays: None

 

Presentations:

1. Transportation Report:

Jeff Cullen presented his plans for transportation for the 21-22 school year.  The plan is for buses to be back at full capacity unless guidelines from the state change before the start of the year, with 70 in town stops and 120 rural stops and no restrictions on distance from school for pickup.

2. Leader in Me Presentation:

Patrick Rabbit, Crystal Boes, Ashley Wuebker, Kyle Stevens, Jenny Grossman, and Ryan Simmelink presented on the Leader in Me social emotional learning program that they would like to implement at Fairview and Adams elementary buildings.  The program would supplement some of their current SEL programs.  The program is a 3 core (year) program to implement with a Year 1 cost of $26,998.72 and Year 2 and 3 cost of $21,614.76 per year.  It was moved by Jennifer Munson to approve the use of the Leader in Me program with a Year 1 cost of $26,998.72.  The motion was seconded by Onica Ulveling.  The motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane   Nays: None

 

Administrative Report:

1. Superintendent’s Report:

Dr. Casey Berlau informed the board of a program with BVU, with no cost or requirements by the district, that offers reduced tuition rates to our staff for classes through BVU.  Dr. Berlau also presented the district’s draft Utilization of Funding Plan for the ESSER III funds.  The draft is for review of the board and will be modified and presented at a future meeting for the August deadline with the state.

 

2. Administrator Reports:

Each of the 3 building principals presented their reports in writing covering end of year activities and summer school numbers. 

 

3. Teacher Leadership Stipend Amounts for 2021-2022

Dr. Berlau presented a proposal to increase the TLC Stipends for the 2021-2022 year by 5%.  The amounts have not been increased since the implementation of TLC 5-7 years ago.  The cost of the stipends for the 2020-2021 year was $105,800.  The increase of 5% would bring the amount for 2021-2022 to $111,090 if the number of leaders/coaches remained the same.  The school is projecting one less instructional coach in 2021-2022 due to various staffing needs so the actual projected cost with the 5% increase is $103,440.  It was moved by Jennifer Munson to increase the TLC stipends by 5% for the 2021-2022 school year.  The motion was seconded by Duane Horsley.  The motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen   Nays: None

 

4. Approval of Agreement with Manson Northwest Webster CSD for the North Central Consortium:

Dr. Berlau presented the Agreement for Enrollment of Nonresident Students into the North Central Consortium School with Manson Northwest Webster CSD as the fiscal agent for the program.  The agreement provides an option to CCSD when there are students in our district whose behavior, social, or emotional needs cannot be met by CCSD with the goal of the consortium to support the student in building skills to return to the resident district.  CCSD has had at least on student enrolled in the consortium for at least portions of the last two school years. Our 2020-2021 fee was $28,000 Consortium Education Payment and $5,000 Consortium Rent.  MNW has revised the fee schedule for the 2021-2022 year to be based on enrollment size and based on our enrollment size, our 2021-2022 Consortium Education fee would increase to $64,000 and rent would remain at $5,000.  The agreement is setup so that CCSD would pay the education fee upfront and then based on final student days attended, a final bill would be determined that could lead to additional cost or a refund.  It was moved to Duane Horsley to approve the agreement for the North Central Consortium at a cost of $64,000 for education costs and $5,000 lease/rent for the 2021-2022 year.  The motion was seconded by Karen Friedlein.  The motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

5. Handbook Revisions:

1. CMS Staff Handbook:
2. CMS Student Handbook:
3. CHS Student Handbook:
4. CHS Staff handbook:
5. FV and AES Staff Handbook:
6. FV and AES Student Handbook:
7. Coaches Handbook
8. Tiger Zone Handbook

Dr. Berlau and building principals presented changes to student and staff handbooks.  The Coaches Handbook was tabled and will be reviewed in July.  The Board raised a few questions which the building principals answered.  There were also a few revisions that the Board recommended the team clear up and refine in certain places.

 

6. Adoption of Tiger Zone Employee Handbook:

Patrick Rabbit presented the new Tiger Zone Employee Handbook.

 

It was moved by Jennifer Munson to approve the handbook revisions in E, except for the Coaches Handbook, with changes as stated and the adoption of the Tiger Zone Employee Handbook.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

7. Present District Hiring Manual:

Dr. Casey Berlau provided a draft hiring manual to the board.  The manual will be presented for approval at a future meeting.

 

 

8. Appoint Level II Investigator for 2021-2020:

Dr. Berlau recommended the district continue to continue the agreement with the Carroll Police Department and appoint them as the Level II Investigator for the district should such service be needed.

 

It was moved by Jennifer Munson to approve the Carroll Police Department as the district’s Level II Investigator for the 2021-2022 school year.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

1. Job Descriptions:

Dr. Casey Berlau presented the job description for a Transportation Wash Technician.  It was moved by Jennifer Munson to approve the Transportation Wash Technician job description.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

Dr. Berlau also presented the revised job description for the Executive Adminstrative Assistant to the Superintendent.  The board recommended a few minor wording revisions.  Jennifer Munson moved to approve the Executive Administrative Assistant job description with the minor wording changes as stated.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

10. Board Policy Review – Second Reading:

Dr. Berlau presented the following policies for their second reading:

• 468 – Employee Wage and Overtime Compensation
• 470 – Classified Termination of Employment
• 471 – Staff Reduction Through Termination
• 472 – Sick Leave (Non-Bargaining Personnel)
• 473 – Personal Leave (Non-Bargaining Personnel)
• 474 – Bereavement Leave (Non-Bargaining Personnel)

 

It was moved by Cindy Johson to approve the board policies presented for second reading.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

11. Request permission to seek quotes for trainer services for 2021-2022:

Dr. Berlau discussed with the board our current use of training staff at events.  Currently, the district contracts for athletic training services at home varsity football games.  Dr. Berlau shared some benchmarking that was done with other local and conference districts and discussed the district’s desire to get bids from area providers for possibly providing athletic training services at additional sporting events and levels.  The Board agreed that the district should seek bids for these training services.

 

50. Approve Admission Prices to events for 2021-2022:

Dr. Berlau presented a proposal to increase pricing from $3 (senior citizen) and $5 adult/kids 5+ to $4 and $6 respectively for high school activities for the 2021-2022 school year.  It was moved by Jennifer Munson to approve the increase in admission prices for the 2021-2022 school year.  Onica Ulveling seconded the motion.  The motion passed on a roll call vote as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy   Nays: None

 

Business Office Report:

1. Budget Updates:

Gary Bengtson reviewed the budget reports through activity posted in June as of the board meeting date.  He compared the actual expenses to the published budget for the 4 categories of Instruction, Support Services, Non-Instruction and Other.  All 4 categories actual are currently projected under published budget but updated June payroll could change the numbers slightly.  Mr. Bengtson also reviewed the Revenues and Expenses by fund compared to the line item budget and there were no concerns noted. 

 

2. Consider request to dispose of four school buses:

Dr. Berlau presented a request from the transportation department to dispose of four buses through the use of an online auction.

 

It was moved by Jennifer Munson to approve the request for the district to dispose of four buses through the use of an online auction.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

3. Summer Projects:

Carpet Replacement Bids – Jeff Dvorak presented a proposal for carpet replacement in various places at CHS.  Bids received were Carpet One - $30,489.10, J.P. Flooring - $38,736.39, and Flooring America - $27,789.05.  Jeff recommended the bid from Flooring America.  It was moved by Jennifer Munson to approve the Flooring America bid for $$27,789.05 for carpet replacement at Carroll High School.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Exhaust fan repair/replacement at Carroll High School – Jeff Dvorak presented information regarding some HVAC/exhaust fan plans for improvements suggested by System Works after their evaluation of the high school building.  One bid has been received from Carroll Control Systems and Jeff is waiting on one more bid, so bids will be presented at a future meeting.

 

D.         Consider quotes for cameras at Adams Elementary:

Dr. Berlau presented two bids for cameras at Adams Elementary.  One bid was from Walsh Door & Security for $56,835 for 24 cameras, licensing, server, materials and labor.  The second bid was from ByteSpeed for 29 cameras, 5 year licensing, materials and labor for a cost of $62,536.05.  Craig Rowedder’s recommendation is the ByteSpeed bid due to the software being on the cloud and being the same as others installed elsewhere in the district.  The board had questions regarding the bids so the item was tabled and will be on the June 28, 2021 board meeting agenda. 

 

E.         Fees – Textbook Fee/Electronic Textbook Fee: Activity Pass Price:

Dr. Berlau provided the recommendation that textbook fees should remain unchanged and the Activity Pass Price would increase from $40 to $50 for the 2021-2022 year.  It was moved by Jennifer Munson to approve the recommended textbook fees with no change and the increase in the Activity Pass Price to $50.  Duane Horsley seconded the motion.  The motion passed on a roll call vote as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

F.           Parking lot maintenance quotes

      Jeff Dvorak presented two quotes for parking lot maintenance at Adams Elementary, Fairview Elementary, and portions of Carroll Middle School.  Bargen submitted a quote for $132,995 for the work and M.R. Paving & Excavating submitted a quote for $148,050.  Alternatively, both bidders submitted quotes to include all of the Middle School pavement repairs.  Bargen’s quote was $194,196.15 and M.R Paving’s quote was $215,950.00.  Jeff recommended going with the quote from Bargen and including all of the middle school if possible.  It was moved by Cindy Johnson to accept the bid from Bargen for pavement work at Adams Elementary, Fairview Elementary, and all of Carroll Middle School areas for a cost of $194,196.15.  The motion was seconded by Duane Horsley.  The motion passed by roll call vote as follows:

      Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

G.           Cement Work – CMS North driveway

      Jeff Dvorak presented the estimate for the addition of a concrete driveway on the north end of Carroll Middle School.  It was moved by Cindy Johnson to approve the bid by KNB LLC for adding a cement drive at Carroll Middle School at the cost of $9,043.  The motion was seconded by Onica Ulveling.  The motion passed by roll call vote as follows:

      Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

H.           Consider approval of study of HVAC system in Kindergarten and Preschool pods at Fairview Elementary

      Jeff Dvorak presented a request for approval of an HVAC study at Fairview Elementary by System Works at a cost of $6,500.  It was moved by Jennifer Munson to approve the HVAC study at Fairview Elementary by System Works at a cost of $6,500.  The motion was seconded Duane Horsley.  The motion passed on a roll call vote as follows:

      Ayes: Karen, Onica, Cindy, Jennifer, Duane   Nays: None

 

1. Resolution to approve Nicole McCarville as signer at banking institutions:

The Board resolved that Nicole L McCarville to be added as an authorized signer on Carroll Community School District banking and investment accounts.  It was moved by Jennifer Munson to approve the resolution that Nicole McCarville be added as a signer on district banking and investment accounts.  The motion was seconded by Cindy Johnson and the motion carried by roll call vote as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen   Nays: None

 

Correspondence/Announcements/Information:

1. Special Board Meeting – June 28, 2021 at 12:00 p.m.

 

Suggestions for July 19^th, 2021 Board Meeting:

1. 2021 – 2022 Legislative Priorities
2. Appointment of Board Secretary/Treasurer (Code 279.3)
3. Issue of Warrants Resolution
4. Milk and Bread Bids
5. Zoom meeting with Team Works on board and district goals setting, mission, vision, etc.

 

Adjournment:

It was moved by Cindy Johnson to adjourn the meeting at 8:52 p.m.  Jennifer Munson seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Nicole McCarville, Board Secretary

 

 

Approved: _____________________

Minutes

Special Board of Directors’ Meeting

June 3, 2021

10:30 p.m.  High School Gymnasium, Carroll High School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 10:30 a.m. in the gymnasium of Carroll High School.  Board members present: Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff present:  All staff members.

 

Approval of Agenda:

It was moved by Cindy Johnson to approve the agenda.  Jennifer Munson seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Cindy, Jennifer, Duane, Karen  Nays: None

 

Presentation of Service Pins/Plaques:

The Board viewed the presentation of service pins/plaques.

 

Adjournment:

It was moved by Cindy Johnson to adjourn the meeting at 11:30 p.m.  Duane Horsley seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

 

Approved: _____________________

Minutes

Board of Directors’ Meeting

January 18, 2021

5:30 p.m.  Board Conference Room, Adams Elementary School

 

 

1.  Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Conference Room at Adams Elementary School.  Board members answering role were: Onica Ulveling, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff members present: Dr. Casey Berlau, Jerry Raymond, Ann Neumann, Crystal Boes, Ryan Simmelink, Patrick Rabbitt, Tammie McKenzie and Diane Renneke.

 

2.  Approval of Agenda:

         It was moved by Duane to approve the agenda.  Onica seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Karen, Jennifer, Duane  Nays: None

 

            B.  Approve Consent Agenda:

1. Minutes of the December 14, 2020 Board meeting
2. Resignations
3. Field Trips
4. Items withdrawn from the Consent Agenda

 

It was moved by Jennifer Munson to approve the consent agenda.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Jennifer, Duane, Onica  Nays: None

 

3.  Public Hearing on 2021-2022 School Calendar:

         Board President Karen Friedlein declared the public hearing on the proposed 2021-2022 school calendar open at 5:34 p.m.

 

         Dr. Casey Berlau reviewed the proposed 2021-2022 calendar with the Board.   As presented the calendar is 1,141 hours during the school year.  The minimum requirement is 1,080 hours.  Dr. Berlau stated he had not received any written comments on the calendar.  There being no other comments, Ms. Friedlein declared the public hearing closed at 5:38 p.m.

 

4.  Public Forum:  No one had submitted a topic for board discussion.

 

5.  Approve Donation:

Dr. Berlau reported that The Trinity Episcopal Church of Carroll would like to donate $500 to be used by the Carroll Community School District.  It was moved by Duane Horsley to approve the donation.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica  Nays: None

 

6.              School Improvement

            Patrick Rabbit, Crystal Boes and Ryan Simmelink reported on gaps in achievement due to COVID.  The information presented compared fall of 2019 scores through 2021.  There was a slight dip on the scores but students have recovered according to current FAST assessment data.  With some of the online learners back in the classroom the winter scores have shown significant student improvement.

            Jerry Raymond presented CMS assessment information.  He stated that 31 students have returned to in-person learning.  He reported a very slight dip in NWEA testing scores.  He and Ann Neumann explained that CMS staff are targeting small group instruction so teachers can focus on students needing extra help.

            Tammie McKenzie and Beckie Boes reported on comparative data by grade level at CHS from one year ago until now.  CHS staff are working on challenging kids based on their performance.  Reading scores show the strength of our language arts program.  Reading specialists are working with a few students on reading intervention.  Teachers and counselors are working on college readiness, career exploration, and emotional support of students.  There are currently 28 high school students online.  Eleven have returned to in-person learning.  The Student Assisted Study Hall (SASH) is available to help students who are struggling.  

 

 

7.            Approve Voluntary Retirements:

      The Board reviewed the financial information provided by Gary Bengtson regarding the costs and potential savings to the district if the retirement requests were approved.  The payout to the retirees, if approved, would be from the Management Fund.  The following nine individuals have submitted applications for voluntary retirement:

 

Bill Baddeley – Bill wishes to resign from his instructor position as well as his track and football coaching positions and apply for the CCSD Voluntary Retirement Plan.  Bill has worked for the district for 41 years (starting in 1980).   He began his employment with CCSD as teacher and basketball coach in 1980.  In addition to his teaching, throughout the past 41 years, Bill has coached basketball, football and track as well as having been an activity bus driver.  Approval of voluntary retirement request and resignation is recommended.

Doug Sweeney – Doug wishes to resign from his Vocal Music Instructor position at Carroll High School, effective at the end of the 2020-2021 school year and apply for the CCSD Voluntary Retirement Plan.  Doug has worked for the district for 33years (starting in 1988). Prior to teaching at CCSD Doug taught for four years in the Stuart-Menlo CSD.  During his tenure Doug has taught at Middle School and High School levels.  Approval of voluntary retirement request and resignation is recommended.

Gary Bengtson – Gary wishes to resign from his Director of Business Affairs position and apply for the CCSD Voluntary Retirement Plan effective June 30, 2021.  Gary has worked for the district for 32 years (starting in 1989).   Prior to coming to CCSD Gary was Executive Director at Region XII Council Of Governments in Carroll.  Approval of voluntary retirement request and resignation is recommended.

Kandi Millard – Kandi wishes to resign from her Elementary Instructor position contingent upon being approved for the CCSD Voluntary Retirement Plan effective at the end of the 2020-2021 school year.  Kandi has worked for the district for 29 years (starting in 1992).  Prior to coming to CCSD Kandi taught for seven years at Wings Park Elementary School in Olewine, Iowa.  Kandi taught middle school Special Education when first hired at CCSD.  Approval of voluntary retirement request and resignation is recommended.

Elaine Lietz – Elaine wishes to resign from her Employee Benefits Coordinator position contingent upon being approved for the CCSD Voluntary Retirement Plan effective June 30, 2021.  Elaine has worked for the district for 27 years (starting in 1994). Approval of voluntary retirement request and resignation is recommended.

Denise Ayers – Denise wishes to resign from her Teacher Associate position contingent upon being approved for the CCSD Voluntary Retirement Plan effective at the end of the 2020-2021 school year.  Denise has worked for the district for 27 years (starting in 1994). Approval of voluntary retirement request and resignation is recommended.

Deb Fish – Deb wishes to resign from her Spanish Instructor position and apply for the CCSD Voluntary Retirement Plan effective at the end of the 2020-2021 school year.  Deb has worked for the district for 22 years (starting in 2000). In addition to her teaching role Deb has been the Newspaper Advisor.  Approval of voluntary retirement request and resignation is recommended.

Lois Dentlinger –  Lois wishes to resign from her Teacher Associate position contingent upon being approved for the CCSD Voluntary Retirement Plan effective at the end of the 2020-2021 school year.  Lois has worked for the district for 18 years (starting in 2003). Approval of voluntary retirement request and resignation is recommended.

Laurie Custer – Laurie wishes to resign from her Teacher Associate position, effective at the end of the 2020-2021 school year and apply for the CCSD Voluntary Retirement Plan.  Laurie has worked for the district for 15 years (starting in 2006). Approval of voluntary retirement request and resignation is recommended.

Motion was made by Jennifer Munson to approve the nine Voluntary Retirement requests.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:  Ayes:  Duane, Karen, Onica, Jennifer   Nays:  None

 

8.  Personnel Report:

1. Recommendations for Employment:

Dr. Casey Berlau presented the following recommendations for employment:

 

The Administrative Team is recommending Steven Bieret for the CCSD Remote Learning Coordinator position for the remainder of the 2020-2021 school year.  If approved Steven would be on Step 0 of the BA lane with a starting base salary of $32,037 plus Teacher Salary Supplement money of $6,242 for a total of $38,279. If approved for this position he would start retroactive January 4, 2021, with the contract being prorated for the remainder of the school year. Approval is recommended. 

 

Patrick Rabbitt is recommending Kirstin Tuel for the general education teacher associate position (Kindergarten) at Fairview.  If approved she would be paid $11.74/hour (the beginning wage for regular education TA ($11.24) plus $.30 for having an AA degree plus $.20 for two years of experience) and would work 6.75 hr/day.  Approval is recommended retroactive to January 18, 2021

 

B.   Reassignment:

Gary Bengtson recommended that Nancy O'Brien be reassigned from the CMS Kitchen Manger position to the food service "traveling sub" position.

 

It was moved by Jennifer Munson to approve the personnel recommendations.  The motion was seconded by Onica Ulveling.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Duane, Jennifer Nays: None

 

9.   Administration Report:

1. Report from Superintendent:
2. Update on Return to Learn Plan:

Dr. Casey Berlau reported on the updated Return to Learn Plan.  Dr. Berlau's recommendation is to keep our Return to Learn Plan in place as is, meaning masks are required for students and staff.  This plan, as it is currently, gives us the best chance to have students in school and able to participate in activities.  We will continue to monitor the situation and if it makes sense to make changes to our plan we will bring the recommendation to the school board for consideration.  We currently have 9 students in quarantine and 2 staff in quarantine so the trend is definitely going in the right direction.

 

C.  COVID Related Leave Plan:

      Dr. Casey Berlau reported on the COVID Related Leave Plan.  Under the Leave Plan staff will carry forward any unused days of paid FFCRA (Families First Coronavirus Response Act) leave and will be allowed to use any unused FFCRA days as paid COVID-19 related leave.  Staff were allowed a total of 10 days of FFCRA paid leave that could have been used prior to December 31, 2020.  Therefore, staff members will not be eligible for more than 10 days of combined paid FFCRA leave and paid COVID-19 leave under this plan.   Staff that have not used 10 days for COVID related issues would carry forward 10 days and they would be available to them to use in 2021.  This expires on June 30, 2021.  If a staff member tests positive then sick leave applies.

 

It was moved by Duane Horsley to approve the COVID Related Leave Plan.  The motion was seconded by Onica Ulveling.  On a roll call vote, the motion passed as follows:

Ayes:  Onica, Karen, Jennifer, Duane Nays: None

 

Dr. Berlau stated that an interest survey went out to staff regarding whether or not they would be interested in receiving the COVID vaccine.  He and the nurses are working the Carroll County Public Health for those staff who wish to receive the vaccine.

 

10.         2021-2022 Staffing Plan:

               Dr. Berlau provided information regarding the number of sections per grade level compared to the number of FTE's.  The board gave Dr. Berlau permission to move forward with advertising and hiring for a Director of Teaching and Learning.

        

      11.  2021-2022 District Calendar:

         Dr. Casey Berlau reviewed the proposed 2021-2022 calendar with the    Board.   As presented the calendar is 1,141 hours during the school year.

              

               It was moved by Jennifer Munson to approve the 2021-2022 Calendar.  The motion was seconded by Duane Horsley.  On a roll call vote, the motion passed as follows:  Ayes:  Jennifer, Duane, Karen, Onica   Nays:  None

 

12.         Second Reading of Board Policies:

               The Board held a second reading of the following Board policies:

            408      Credit Card for Fuel

            408.1      Credit Card Use

            408R1      Credit Card Use Regulation

            409      Employee Use of Cell Phones

            412      Annuities

            414      Activity Pass

            415      Unused Vacation

            416      Employee Records

            416R1      Employee Personnel Records Regulation

            419      Absence Without Pay

               It was moved by Jennifer Munson to approve the second reading of board policies.  The motion was seconded by Onica Ulveling.  On a roll call vote, the motion passed as follows:

               Ayes:  Duane, Karen, Onica, Jennifer   Nays: None

 

13.  First Reading of Board Policies:

      501            Compulsory Attendance

      503            Entrance Admission

      529            Search and Seizure

      539            Corporal Punishment

   539.1            New-Physical Restraint and Seclusion

      572            Student Special Health Services

      609            Special Education

      625            Instruction at a Post-Secondary Educational Institution

      627            Virtual/Online Learning

   815.1            Suspension and Debarment of Vendors and Contractors                                     Procedures

      826            Financial Records

           

It was moved by Jennifer Munson to approve the first reading of Board Policies.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Jennifer, Duane  Nays: None

 

 

14.  Business Office Report:

1. Capital Outlay –  Pressure Washer for the Transportation Dept.:

Dr. Casey Berlau stated the District is considering replacing the pressure washer at the Transportation Dept.  Four companies have submitted bids:

Hundermark Cleaning Systems -                   $7,005.00

Iowa Small Engine -                            $6,575.49

Eagle Pressure Washer -                            $7,121.49

Hotsy Equipment -                                    $7,528.50

In addition there will be a small fee to relocate the new pressure washer to the north wall of our building.  The current pressure washer is located on the west wall and moving it to the north wall will allow more room, we would gain around four feet of space to accommodate the larger buses.

 

Jeff Cullen, Transportation Director, recommended the bid from Iowa Small Engine.  It was moved by Jennifer Munson to approve the bid from Iowa Small Engine.  The motion was seconded by Onica Ulveling.  On a roll call vote, the motion passed as follows:

Ayes:  Onica, Jennifer, Duane, Karen   Nays: None

 

B.  Request to seek bids for a small vehicle:

Dr. Berlau informed the board that one of our older vans needs a new transmission and the cost of this repair compared to replacing it with a newer van would be more cost effective.  The board gave Dr. Berlau permission to obtain bids for a small van or small SUV.

 

C.   Consider Proposal from FRK Architects and Engineers for services:

The discussion on this item was in regard to a roof replacement at Carroll High School.  Duane Horsley said that in looking at roof replacement it would make sense to consider the air quality improvement at the same time.  The board agreed this would make sense.  Since no information was available from FRK by the time of the meeting no action was taken on this topic.

 

2. SBRC Application - Woodward Academy Consortium Special Ed Administrative Costs:

Dr. Casey Berlau presented a request to approve the SBRC Application for Administrative Costs with Woodward Academy.

 

It was moved by Onica Ulveling to approve the SBRC Application for Administrative Costs with Woodward Academy.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica  Nays: None

 

3. Approve School Budget Discussion:

This item was tabled until a future meeting

 

Correspondence/Announcements/Information:

1. Conventions/Meetings:

 

Suggestions for February 15^th Board Meeting:

1. Board Policy Review
2. Superintendent Evaluation

 

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 8:41 p.m.  Onica Ulveling seconded the motion.  Unanimous approval.

 

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________