TENTATIVE AGENDA                                  (Estimated Times)

NOTE:    1)      Audit of Bills - Onica please contact Gary to set up a time.

1. CALL MEETING TO ORDER    (5:30 PM)

2. APPROVE AGENDA     (5:31 PM)

A.  Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

B.  Consent Agenda

1. Minutes from December 16, 2019.
2. Bill Lists  (see enclosed goldenrod)
   i.   Activity Bill List;
   ii.  Bill List for General Fund; CMS Band Registration Fee
3. Resignations (see personnel handout)
4. Items withdrawn from Consent Agenda
5. Field Trips

    
     3.  PUBLIC FORUM    (5:35 PM)

Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

     4.    DONATIONS    (5:35 PM)
 

     5.  SCHOOL IMPROVEMENT REPORT    (5:36 PM)
A.  Principals will give Assessment Updates

B.  NWEA Testing Results (Reading) 2014-2020

C.  NWEA Testing Results (Math) 2014-2020

     6.  BOARD DEVELOPMENT    (5:50 PM)
 

     7.  PERSONNEL REPORT    (6:05 PM)

A.  Amend Voluntary Retirement Plan

B.  Approve Voluntary Retirement Applications

C.  Approvals for Employment (see Personnel Handout)

     8.  ADMINISTRATIVE REPORT    (6:13 PM)

A.  Reports from Superintendent and Building Principals

1. Superintendent Report

2. Elementary

3. Middle School

4. High School

B.  Board Policy Review

1. Second reading of policy 813 Purchasing

2. First reading of policy 429 Use of Tobacco/Nicotine Products

3. First reading of policies 435 Drug and Alcohol Testing; 435R1, and 435E1 

4. First reading of policy 921 Tobacco/Nicotine Free Environment

5. First reading of policy 704R2 Meal Charges

6. First reading of New Policy 104 Anti-Bullying/Anti-Harassment and 

7. 104R Anti-Bullying/Anti-Harassment Regulation

8. First reading of New Policy 709.1 Transporting of Students by Employees

C. Discuss draft of agreement with Ar-We-Va Schools

D. Approve agreement with Western Governors University for student teachers

E.  Job Descriptions

1. District Accounting Coordinator

2. Custodian - Head Custodian at CHS

3. Custodian - Head Custodian at CMS

4. Custodian - Head Custodian at FV

5. Director of Buildings and Grounds

6. Custodian - Stadium and Grounds

F.  Three CHS students will have completed the requirements for graduation and are requesting they be approved for early graduation

1. Mercedes Kokenge

2. Maddie Hacker

3. Mimoza Veliu

G.  Recommendation for new course to be offered at Carroll High School - Construction Trade Practices                                                                                                                                                                                                                                                                                                                                                

9.  BUSINESS OFFICE REPORT    (6:30 PM)

A.  Budget Reports - Mr. Bengtson will review budget reports.

B.  Review bids received for used vans.

        Blue 2004 Chevrolet Venture Van

        Red 2002 Ford E-150 Van 

C.  Approve agreement for Jimmy Casas for Professional Development-Aug. 2020 

D.  Kuemper Farm Lease - The board will consider the lease with Kuemper for the FFA program to farm 12 acres.

E.  City of Carroll Lease - The board will consider the lease with the City of Carroll for the FFA program to farm approximately 15 acres.

F.  SBRC Administrative Costs for Grandwood - Special Education Administrative Costs

   

     10.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION    (6:45 PM)

A.  January 23- Iowa Association of School Boards Regional Workshop at Carroll High School

B.  February 17 - No School - Professional Development

C.  March 9th and 12th Parent Teacher Conferences

D.  March 13 - No School -PreWorked Contract Day

 

     11.  SUGGESTIONS FOR FEBRUARY 18th  BOARD MEETING    (6:50 PM)   

A.  Job Descriptions

B.  Schedule of Budget Discussion/Sessions

C.  FFA Farm Lease with Ron Fricke 

 

12.  CLOSED SESSION - Superintendent Evaluation (Standard #2)    (7:00 PM)

 

13.    ADJOURNMENT    (7:30 PM)

 

=================================================================

ADDENDUM TO THE JANUARY 20, 2020, BOARD AGENDA

AGENDA ITEM # 2    CONSENT AGENDA

RESIGNATIONS - See Personnel Handout

FIELD TRIPS - 

AGENDA ITEM #3    PUBLIC FORUM

A.  As of January 16, 2020 no one has contacted the district office to address the Board.

AGENDA ITEM #4    DONATIONS

A.   The Trinity Episcopal Church of Carroll would like to donate $500 to be used for winter clothing, school supplies, or a lunch deficit that might be needed by a Fairview student.

B.  Atlantic Bottling/Coca-Cola wishes to donate $350 to Carroll High School.

AGENDA ITEM #5    SCHOOL IMPROVEMENT

AGENDA ITEM #6    BOARD DEVELOPMENT

A.    Casey Berlau will conduct a brief Board Development Activity

AGENDA ITEM #7    PERSONNEL REPORT

1. Amend Voluntary Retirement Plan

2. Approve Voluntary Retirement Applications

3. Approvals for Employment (see Personnel Handout)

AGENDA ITEM #8    ADMINISTRATIVE REPORT

 

A.  Reports from Superintendent and Building Principals

1. Superintendent Report

2. Elementary

3. Middle School

4. High School

B.  Board Policy Review

1. Second reading of policy 813 Purchasing

2. First reading of policy 429 Use of Tobacco Products

3. First reading of policies 435 Drug and Alcohol Testing; 435R1, and 435E1 

4. First reading of policy 921 Tobacco/Nicotine Free Environment

5. First reading of policy 704R2 Meal Charges

6. First reading of New Policy 104 Anti-Bullying/Anti-Harassment

7. First reading of New Policy 104R Anti-Bullying/Anti-Harassment Regulation

8. First reading of New Policy 709.1 Transporting of Students by Employees

C. Discuss draft of agreement with Ar-We-Va Schools

D. Approve agreement with WGU for student teachers

E.  Job Descriptions

1. District Accounting Coordinator

2. Custodian - Head Custodian at CHS

3. Custodian - Head Custodian at CMS

4. Custodian - Head Custodian at AES

5. Custodian - Head Custodian at FV

6. Custodian - Head Custodian Stadium and Grounds

G.  Recommendation for new course to be offered at Carroll High School - Construction Trade Practices

AGENDA ITEM #9    BUSINESS OFFICE REPORT   

A.  Budget Reports - The Board will review various budget reports for the month.

B.  Van Bids - The board will review the bids that have been received for the vans that are being sold.

    We received two sealed bids for the 2002 Ford E-150 van:

    Ronald Beyer: $1220.00           Timothy Henriksen: $150.00

    We received one bid for the 2004 Chevrolet Venture van:  Timothy Henriksen:     $50.00

    Jeff Cullen recommends the Board approve the $1220.00 bid for the 2002 Ford E-150 van from Ronald Beyer.  Jeff recommends the Board approve the bid of $50.00 for the 2004 Chevrolet Venture van from Timothy Henriksen.

C.  Approve agreement for Jimmy Casas for Professional Development-Aug. 2020 

D.  Kuemper Farm Lease - The board will consider renewing the lease with Kuemper for the FFA program to farm 12 acres.

E.  City of Carroll Farm Lease - The board will consider renewing the lease with the City of Carroll for the FFA program to farm approximately 15 acres.

F.  SBRC Administrative Costs for Grandwood - Special Education Administrative Costs

 

 AGENDA ITEM #10 C/A/I    (6:45 PM)

E.  January 23- Iowa Association of School Boards Regional Workshop at Carroll High School

F.  February 17 - No School - Professional Development

G.  March 9th and 12th Parent Conferences

H.  March 13 - No School -PreWorked Contract Day

 

     AGENDA ITEM #11  SUGGESTIONS FOR FEBRUARY 18th  BOARD MEETING    (6:50 PM)   

A.  Job Descriptions

B.  Schedule of Budget Discussion/Sessions

C.  FFA Farm Leases with Ron Fricke 

 

AGENDA ITEM #12 CLOSED SESSION - Superintendent Evaluation (Standard #2)    (7:00 PM)

AGENDA ITEM #13 ADJOURNMENT    (7:30 PM)

  

AMENDED       7-2-20     10:35AM

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Zoom Meeting due to COVID 19 Restrictions - Social Distancing Link to Zoom meeting: Download Center   July 6, 2020 - 12:00 pm

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

**Due to COVID - 19 restrictions the board meeting will not be open to the press or the public.  If you wish to attend the Zoom meeting click on the link above.

 

 **If you wish to participate in the Public Forum please send comments to Gary Bengtson gbengtson@carrolltigers.org or Casey Berlau cberlau@carrolltigers.org by 12:00 p.m. (noon), July 5, 2020.  They will be read aloud at the meeting.**

 

Estimated Times

 

1. CALL MEETING TO ORDER (12:00 PM) 

 

2. APPROVE THE AGENDA (12:01 PM)

1.  Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

3. JOB DESCRIPTION - Student Information Specialist/Secretary (12:03 PM)

 

4. APPROVE SUPERINTENDENT CONTRACT (12:07 PM)

 

5. ADJOURNMENT (12:12 PM) 

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Carroll High School - Media Center 2809 N Grant Road, Carroll, Iowa Link to Zoom meeting: Download Center   Tuesday, July 21, 2020 - 5:30 p.m.

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

TENTATIVE AGENDA

(Estimated Times)

NOTE: 1)  Audit of Bills -  Duane please contact Gary to set up a time.

 

** If you wish to attend the Zoom meeting click on the link above.

 

1. CALL MEETING TO ORDER (5:30 PM)

 

2. APPROVE AGENDA (5:33 PM)

 

1. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

2. Consent Agenda

   1. Minutes from June 16, 2020, and June 26, 2020 and July 6, 2020 (see enclosed blue)

   2. Bill Lists

      • General Fund, General Fund Bill List #2

      • Activity Fund

        3. Resignations (see personnel handout)

        4. Items withdrawn from consent agenda

 

3. PUBLIC FORUM (5:37 PM)

1. Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

4. DONATIONS (5:38 PM)
    

5. PERSONNEL REPORT                                                                       (5:40 PM)

1. 1. Approvals for Employment - See Personnel Handout

 

6. ADMINISTRATIVE REPORT (5:45 PM)

 

1. Superintendent Report : Start of School Plan

2. St. Anthony athletic training agreement

3. Starting and Substitute Pay for 2020-2021

4. Juvenile Court School Liaison contract for FY21

5. Board Policy Revision - 

First Reading of the following policies:

407 Employee Travel Compensation and 407R1 Employee Travel Reimbursement

432 Worker’s Compensation

240 Public Participation in Board Meetings

6.   Job Description - Health Assistant

7. Consider adding additional staff to the Health Services Department

8. Consider Guideline for staffing coaching positions

9. COMMITTEES/APPOINTMENTS for 2020 - 2021-Dr. Casey Berlau will present administrative appointments for board approval.

 

a.Transportation Committee Jeff Cullen and Jen Munson

________________________

                        b. School Improvement Team TBD____________________

TBD____________________

c. IASB Legislative Network Liaison TBD_________________ 

                        d. IASB Delegate & Alternate Duane Horsley

 Alternate: Karen Friedlein

                        e. County Conference Board  TBD___________________

                        f. Negotiations Teams (2 Members from the Board)

                                                    CEA  Duane Horsley, Gary Bengtson, Casey Berlau

 

                                                     CESA  Duane Horsley, Gary Bengtson, Casey Berlau

                        g. Calendar Fact-Finding Committee:   TBD__________________

              10. Objection to Instructional Materials: TBD_____________________

              11. Affirmative Action Coordinators   -Crystal Boes

              Alternate: Gary Bengtson

              12. Parks and Rec member: City of Carroll - Casey Berlau

 

J.  ADMINISTRATIVE ASSIGNMENTS:

 

1. 1. 1. Education Equity Officer and Title IX Coordinator– Crystal Boes

      2. Section 504 Coordinator – Crystal Boes

      3. Employee Sexual Harassment Compliance Officers – Dr. Casey Berlau & Tammie McKenzie; alternate Gary Bengtson

      4. Abuse of Students by Employees - Level I Investigator, Hunter Harmening and Kristi Shanks, alternates Dr. Casey Berlau and Patrick Rabbitt; Level II Investigator – Carroll Police Department

      5. Americans with Disabilities Act Compliance Officer - Crystal Boes and Jeff Dvorak

      6. Homeless Liaison – Jill Greiman

      7. *Deputy Principals - 

Fairview: Crystal Boes and Dr. Casey Berlau 

Adams: Crystal Boes and Dr. Casey Berlau

CMS: Jill Greiman; 

CHS: Larry Lesle and Randy Bissen.  

*Deputy Superintendent – Gary Bengtson and Jerry Raymond

*Deputy is defined as the administrator-in-charge during the absence of the regular administrator.

 

7.   IASB LEGISLATIVE PRIORITIES

 

8. BUSINESS OFFICE REPORT (6:10 PM)

1. 1. Appointment of Board Secretary/Treasurer (Code 279.3) - Oath of Office

   2. Resolution for Issue of Warrants 2020 - 2021

   3. Bank Depositories Resolution for 2020 - 2021

   4. Tire Bids

      1. Bids were received from Bauer Built Tire and Performance Tire

   5. Preschool Agreement with Kuemper

   6. Capital Outlay

1. Bids on Commercial Washer/Dryer

 

8.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:25 PM)

1. 1. August 14th, 15th, 16th - New Teachers Report 

   2. August 17th - All Teachers Report

   3. August 19th - All Staff Report 

   4. August 17th - August Board Meeting 

   5. August 25th - First Day of School with Students 

   6. Possible Dates for Special Board Meeting August 4th or 5th

 

9.  SUGGESTIONS FOR AUGUST 17, 2020 BOARD MEETING (6:30 PM)

1. 1. Other Suggestions

 

10.  ADJOURNMENT (6:45 PM)

 

ADDENDUM TO THE JULY 21, 2020 BOARD AGENDA

AGENDA ITEM #2 APPROVE AGENDA

 

AGENDA ITEM #3 PUBLIC FORUM

A. Public Forum - As of July 16, 2020, no one has contacted the district office to address the

  Board.

 

AGENDA ITEM #4 DONATIONS

1.  

 

AGENDA ITEM #5 PERSONNEL REPORT

1.  Approvals for Employment - See Personnel Handout

 

AGENDA ITEM #6 ADMINISTRATIVE REPORT

1. Superintendent Report : Start of School Plan

2. St. Anthony athletic training agreement

3. Starting and Substitute Pay for 2020-2021

5. Juvenile Court School Liaison contract for FY21

6. Board Policy Revision - 

First Reading of the following policies:

407 Employee Travel Compensation

407R1 Employee Travel Reimbursement

432 Worker’s Compensation

240 Public Participation in Board Meetings

7.   Job Description - Health Assistant

8. Consider adding additional staff to the Health Services Department

9. Consider Guideline for staffing coaching positions

10. COMMITTEES/APPOINTMENTS for 2020 - 2021-Dr. Casey Berlau will present administrative appointments for board approval.

 

                        a.Transportation Committee Jeff Cullen and Jen Munson

________________________

                        b. School Improvement Team TBD____________________

TBD____________________

c. IASB Legislative Network Liaison TBD_________________ 

                        d. IASB Delegate & Alternate Duane Horsley

 Alternate: Karen Friedlein

                        e. County Conference Board  TBD___________________

                        f. Negotiations Teams (2 Members from the Board)

                                                    CEA  Duane Horsley, Gary Bengtson, Casey Berlau

 

                                                     CESA  Duane Horsley, Gary Bengtson, Casey Berlau

                        g. Calendar Fact-Finding Committee:   TBD__________________

              11. Objection to Instructional Materials: TBD_____________________

              12. Affirmative Action Coordinators   -Crystal Boes

              Alternate: Gary Bengtson

              13. Parks and Rec member: City of Carroll - Casey Berlau

 

J.  ADMINISTRATIVE ASSIGNMENTS:

 

1. Education Equity Officer – Crystal Boes

2. Section 504 Coordinator – Crystal Boes

3. Employee Sexual Harassment Compliance Officers – Dr. Casey Berlau & Tammie McKenzie; alternate Gary Bengtson

4. Abuse of Students by Employees - Level I Investigator, Hunter Harmening and Kristi Shanks, alternates Dr. Casey Berlau and Patrick Rabbitt; Level II Investigator – Carroll Police Department

5. Americans with Disabilities Act Compliance Officer - Crystal Boes and Jeff Dvorak

6. Homeless Liaison – Jill Greiman

7. Title IX Investigator - Crystal Boes

*Deputy Principals - 

Fairview: Crystal Boes and Dr. Casey Berlau 

Adams: Crystal Boes and Dr. Casey Berlau

CMS: Jill Greiman; 

CHS: Larry Lesle and Randy Bissen.  

*Deputy Superintendent – Gary Bengtson and Jerry Raymond

*Deputy is defined as the administrator-in-charge during the absence of the regular administrator.

 

AGENDA ITEM #7 IASB LEGISLATIVE PRIORITIES

Recommendation

 

AGENDA ITEM #8 BUSINESS OFFICE

1. Appointment of Board Secretary/Treasurer (Code 279.3) - Gary Bengtson will be recommended to serve as the Board Secretary-Treasurer for the 2020 -2021 school year and take the following oath:  

   • "Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa and that you will faithfully and impartially to the best of your ability discharge the duties of the office of secretary-treasurer in the Carroll Community School District as now or hereafter required by law?"

2. Resolution for Issue of Warrants 2020 - 2021 - The following is a resolution authorizing payment of certain warrants when the Board is not in session.  The auditor recommends that the Board approve this resolution annually: 

   • The Board of Directors of the Carroll Community School District hereby authorizes the Board secretary to issue warrants when the board is not in session for the payment of utilities, freight, drayage, express postage, salaries, state and federal taxes, FICA, IPERS, CEA dues, CESA dues, employee annuities, United Way contributions, health insurance premiums, Carroll Recreation Center Dues, advance transportation expenses, registration fees and related costs, court-ordered garnishments, and previously approved contracted expenses.

3. Bank Depositories for 2020 - 2020 - As required in Board Policy 810, the approval of a financial institution as a depository shall be written resolution or order which shall be entered or recorded in minutes of the approved, and specify the maximum amount which may be kept on deposit in each depository.  

4. Tire Bids:  CCSD Transportation received two tire bids for the 2020-2021 school year.  Bauer Built Tire Company and Performance Tire.  The bids were opened at the CCSD District Office on July 13th at 11:00 AM with CCSD Board Member Jennifer Munson, CCSD Superintendent Casey Berlau and CCSD Transportation Director Jeff Cullen present.

Bauer Built Tire Co bid was $2230.00 and Performance Tire bid was $2070.00.

Based on the bids Jeff Cullen is recommending CCSD Board accept the tire bid from Performance Tire for the 2020-2021 school year. The following pricing is for your approval.  This cost includes mounting and balancing the tires.

                                                6 Each 11R22.5 Front Tires @ $279.00=$1674.00

                                                8 Each 11R22.5 Rear Tires @ $312.00=$2496.00    

                                                       14 Each Trade In Tires @ $150.00=$2100.00                                                                                                   

Total      $2070.00

 

J.    Preschool Agreement with Kuemper: The Board will consider entering into an agreement with Kuemper for four year old preschool for 2020-2021.

K.   Capital Outlay

L.   Budget Updates - Several budget reports will be shared with the board. 

• • • • FY 19 Voted PPEL and Actual Expenses and Revenues

      • FY 19 PPEL, and Actual Expenses and Revenues

      • FY 19 Sales Tax Fund

 

AGENDA ITEM #8 C/A/I

1. 1. August 12th, 13th, 14th - New Teachers Report 

   2. August 17th - All Teachers Report

   3. August 19th - All Staff Report 

   4. August 17th- August Board Meeting 

   5. August 25th - First Day of School with Students 

 

 

SPECIAL MEETING AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Carroll High School - Auditorium 2809 N Grant Road, Carroll, Iowa   Wednesday, August 5, 2020 - 5:30 p.m.

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

TENTATIVE AGENDA

(Estimated Times)

 

 

1. CALL MEETING TO ORDER (5:30 PM)

 

2. APPROVE AGENDA (5:33 PM)

 

1. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

2. Consent Agenda

   1. • 3. Resignations (see personnel handout)

 

3. PUBLIC FORUM (5:37 PM)

1. Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

4. RETURN TO LEARN PLAN CONSIDERATION FOR APPROVAL (5:38 PM)
      Results of the Return to Learn Parent Survey

 

5. PERSONNEL REPORT                                                                       (5:52 PM)

1. 1. Approvals for Employment - See Personnel Handout

 

6. LEGISLATIVE PRIORITIES (5:54 PM)

 

7.  ADMINISTRATIVE REPORT

 Consider Revision/Deletion of Board Policies (Consider Waiving Second Reading):

 

1. 1. 422 -Employee Leave of Absence - New

   2. 422E1 -Emergency Paid Sick Leave Request Form - New

   3. 422E2- Expanded Family and Medical Leave Request Form - New

   4. 427 -Family and Medical Leave, FMLA Notice to Employees, Regulation, and Leave Definitions

   5. 431 -Classified Employee Professional Purposes Leave - New

   6. 502 - Student Absences - Excused

   7. 502R3- Request for Remote Learning Form - New

   8. 602 -School Day

   9. 646 -Appropriate Use of Online Learning Platforms - New

   10. 928 -District Operation During Public Emergencies - New

   11. 928R1- District Operation During a Public Health Emergency Regulation - New

 

8. ADJOURNMENT (6:25 PM)

 

ADDENDUM TO THE August 5, 2020 BOARD AGENDA

AGENDA ITEM #2 APPROVE AGENDA

 

AGENDA ITEM #3 PUBLIC FORUM

A. Public Forum - As of August 3, 2020, no one has contacted the district office to address the

  Board.

 

AGENDA ITEM #4 RETURN TO LEARN PLAN CONSIDERATION FOR APPROVAL

1.  Superintendent Berlau will present information regarding the return to learn plan.

 

AGENDA ITEM #5 PERSONNEL REPORT

1.   Approvals for Employment - See Personnel Handout

 

AGENDA ITEM #5 LEGISLATIVE PRIORITIES

1. The Board will discuss Legislative Priorities for 2020-2021

 

AGENDA ITEM #6 ADMINISTRATIVE REPORT

1. The Board will consider revisions, additions, and deletions of board policies.

 

AGENDA ITEM #7 ADJOURN

1. Approvals for Employment - See Personnel Handout

 

 

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary - Board Conference Room 1026 North Adams Street, Carroll, Iowa Monday, August 17, 2020 - 5:30 p.m.   https://zoom.us/j/92269596154?pwd=TGdMdTZxOFFVUTNKSmVUa295N3pRUT09

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

(Estimated Times)

NOTE: 1)  Audit of Bills –- Cindy, please contact Gary to set up a time.

 

1. CALL MEETING TO ORDER (5:30 PM)

 

2. APPROVE AGENDA (5:32 PM)

 

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

3.  CONSENT AGENDA

1) Minutes from July 21, 2020, August 5, 2020 2) Bill List 

• • • General Fund and Food Service Bill List and Activity Lists (includes FY 20 GAPP)

    • Activity Bill List 

3) Resignations (see personnel handout)

4) Items withdrawn from consent Agenda

 

4.  PUBLIC FORUM (5:35 PM)

 

A. Anyone may address the Board during this time.  Under Iowa Code, no Board action 

is possible, however, until an item is listed on the Agenda and posted 24 hours prior 

to the meeting, except for good cause as allowed under Iowa Code.

 

5.  DONATIONS (5:40 PM)

 

1.   United Way of Carroll

 

6.  PERSONNEL REPORT (5:45 PM)

 

1. Approvals for Employment - See Personnel Handout

 

7. ADMINISTRATIVE REPORT (5:50 PM)

 

1. 1. DMACC Observation Contracts for 2020-2021

   2. Manson Northwest Webster Community School -North Central Consortium School

C.  Consider Revisions and Adoption of Board Policies (Consider Waiving Second Reading):

• • 422 -Employee Leave of Absence - New

  • 422E1 -Emergency Paid Sick Leave Request Form - New

  • 422E2- Expanded Family and Medical Leave Request Form - New

  • 427 -Family and Medical Leave, FMLA Notice to Employees, Regulation, and Leave Definitions

  • 431 -Classified Employee Professional Purposes Leave - New

  • 502 - Student Absences - Excused

  • 502R3- Request for Remote Learning Form - New

  • 602 -School Day

  • 646 -Appropriate Use of Online Learning Platforms - New

  • 928 -District Operation During Public Emergencies - New

  • 928R1- District Operation During a Public Health Emergency Regulation - New

SECOND READING of the following policies:

• • 407 Employee Travel Compensation and 407R1 Employee Travel Reimbursement

  • 432 Worker’s Compensation

  • 240 Public Participation in Board Meeting

D.  Memorandum of Understanding with Head Start

E.   Superintendent Report

F.    Permission to dispose of furniture from the MS Computer tables/stations.

G.   Athletic Cooperative Sharing Agreement: Sioux Central: Swimming

 

8. BUSINESS OFFICE REPORT (6:15 PM)

 

1. Bids

Bakery Bids

Dairy Bids

B.  Annual Settlement Report

C.  Budget Reports - 

FY 20 Budget Reports

 

9. CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:25 PM)

 

1. August 20 - K - 8 Open House

2. August 17 - Professional Development

3. August 25 - First Day of School

4. August 31 - First Day of School for Preschool

 

10. SUGGESTIONS FOR SEPTEMBER 21st BOARD MEETING (6:28 PM)

 

1. 1. Annual Meeting

   2. Meet New Teachers

   3. Other Suggestions

 

11. ADJOURNMENT (6:30 PM)

 

ADDENDUM TO THE AUGUST 17, 2020, BOARD AGENDA

 

AGENDA ITEM #3 CONSENT AGENDA

 

AGENDA ITEM #4 PUBLIC FORUM

 

A. Public Forum - Representatives from the City of Carroll - Rec Center Plans.

 

AGENDA ITEM #5 DONATIONS

 

1. United Way of Carroll would like to donate $3,500 to Carroll Middle School.   This grant was received in May 2020.

 

AGENDA ITEM #5 DONATIONS

 

AGENDA ITEM #6 PERSONNEL REPORT

 

1. See personnel handout for approvals of employment.

 

AGENDA ITEM #7 ADMINISTRATIVE REPORT

 

1. DMACC Observation Contracts for 2020-2021

2. Manson Northwest Webster Community School -North Central Consortium School

C.  Consider Revisions and Adoption of Board Policies (Consider Waiving Second Reading):

• • 422 -Employee Leave of Absence - New

  • 422E1 -Emergency Paid Sick Leave Request Form - New

  • 422E2- Expanded Family and Medical Leave Request Form - New

  • 427 -Family and Medical Leave, FMLA Notice to Employees, Regulation, and Leave Definitions

  • 431 -Classified Employee Professional Purposes Leave - New

  • 502 - Student Absences - Excused

  • 502R3- Request for Remote Learning Form - New

  • 602 -School Day

  • 646 -Appropriate Use of Online Learning Platforms - New

  • 928 -District Operation During Public Emergencies - New

  • 928R1- District Operation During a Public Health Emergency Regulation - New

SECOND READING of the following policies:

• • 407 Employee Travel Compensation and 407R1 Employee Travel Reimbursement

  • 432 Worker’s Compensation

  • 240 Public Participation in Board Meeting

D.  Memorandum of Understanding with Head Start - The board will consider an MOU with Head Start.  It outlines each entities responsibilities and matches the past MOU’s

E.   Superintendent Report

F.    Permission to dispose of furniture from the MS Computer tables/stations

 

AGENDA ITEM #8 BUSINESS OFFICE REPORT

 

1. Bids - Gary Bengtson will present bids for Bakery and Dairy Products for the Food Service Department

• Bakery Bids

• Dairy Bids

B.  Annual Settlement Report

C.  Budget Reports - 

FY 20 Budget Reports

  

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary - Board Conference Room 1026 North Adams Street, Carroll, Iowa Monday, September 21, 2020 - 5:30 P. M.   https://zoom.us/j/99574358250?pwd=TVVPK2xjL3FuZEVFdjV2a0hFZUgrUT09#succ…

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

 

Onica please contact Gary Bengtson to set up a time to review the bills.

 

Estimated Time

1. CALL MEETING TO ORDER  (5:30 PM)

 

2. APPROVE AGENDA   (5:32 PM)

 

3. 1. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

   2. Consent Agenda

      1. Minutes from Board Meeting of August 17, 2020

      2. Bill Lists 

• • • General Fund and Food Service Bill List and Activity Lists (includes FY 20 GAPP)

    • Activity Bill List 

3. Resignations (see personnel handout)

4. Items withdrawn from consent Agenda

 

3. PUBLIC FORUM (5:40  PM)

Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

4.  PERSONNEL REPORT (5:45 PM)

 

1. Approvals for Employment - See Personnel Handout

 

      5.   DONATIONS

6.   ADMINISTRATIVE REPORT (5:47 PM)

1. 1. Superintendents’ Report

   2. Principals’ Reports

   3. Superintendent Goals for 2020-2021

   4. Board Governance Plan for 2020-2021

   5. Course to College Americorps - College Access Data Sharing Agreement

   6. Secretary to the Transportation Department

   7. Activity Event Manager: Audio/Visual

   8. 28E Agreement with Woodward-Granger Community School District (Grandwood)

   9. The board will hold the First Reading of the following policies and consider waiving the second reading:

 

• 102 Equal Education Opportunity

• 104 Anti-Harassment Anti-Bullying

• 104R1 Anti-Bullying Anti Harassment Regulation

• 105 - Title IX:  Discrimination and Harassment Based On Sex Prohibited

• 401 Equal Employment Opportunity and Affirmative Action

• 424R1 Abuse of Students by School District Employees

• 426 Affirmative Actions Grievance Procedure-Delete

• 427 - Family and Medical Leave, FMLA Notice to Employees, Regulation and Leave Definitions

• 502 - Student Absences

• 525 Student Complaints and Grievances

• 607 Educational Equity

 

     7.    BUSINESS OFFICE REPORT (6:10 PM)

 

A. FY 20 Annual Settlements

B.  FY 20 Certified Annual Report (CAR)

C.  FY 20 Special Education Supplement to CAR

1. Request For Modified Allowable Growth and Supplemental Aid for a Special Education Deficit 

D. Report on CARES Funds, FEMA Grant, and GEERS Funds.

 

8.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:24 PM)

1. IASB Employee Relations Conference (virtual) - October 1, 2020

2. IASB 75th Annual Convention & Delegate Assembly

Nov. 10, 17–19 - virtual platform

3. No School - PD Day September 21st

4. Homecoming - October 9

 

     9. SUGGESTIONS FOR OCTOBER 21 BOARD MEETING (6:27 PM)

A. Certified Enrollment Report

 

     10. ADJOURNMENT (6:30 PM)

 

ADDENDUM TO THE SEPTEMBER 21, 2020 BOARD AGENDA

 

AGENDA ITEM #1 CALL MEETING TO ORDER

AGENDA ITEM #2 APPROVE AGENDA 

 

AGENDA ITEM #3 PUBLIC FORUM

  

As of September 17th no one has contacted the district office to address the Board.

 

AGENDA ITEM #4 PERSONNEL REPORT 

AGENDA ITEM #5 DONATIONS

1.  Slumberland would like to donate 300 gallons of hand sanitizer.

2.  Kerri Ladehoff would like to donate $250 to Tiger Vision

3. The Carroll Rivalry Cup committee donated 14 new golf bags to the boys and girls golf   programs. 

 

AGENDA ITEM #6 ADMINISTRATIVE REPORT 

1. Superintendents’ Report- Dr. Berlau will review what’s happening around the district.

2. Principals’ Reports - Building Principals will present a review of activities in their respective building.

3. Superintendent Goals for 2020-2021

4. Board Governance Plan for 2020-2021

5. Course to College Americorps - College Access Data Sharing Agreement

6. Secretary to the Transportation Department

7. Activity Event Manager: Audio/Visual

8. 28E Agreement with Woodward-Granger Community School District (Grandwood)

9. The board will hold the First Reading of the following policies and consider waiving the second reading:

• 102 Equal Education Opportunity

• 104 Anti-Harassment Anti-Bullying

• 104R1 Anti-Bullying Anti Harassment Regulation

• 105 - Title IX:  Discrimination and Harassment Based On Sex Prohibited

• 401 Equal Employment Opportunity and Affirmative Action

• 424R1 Abuse of Students by School District Employees

• 426 Affirmative Actions Grievance Procedure-Delete

• 427 - Family and Medical Leave, FMLA Notice to Employees, Regulation and Leave Definitions

• 502 - Student Absences

• 525 Student Complaints and Grievances

• 607 Educational Equity

 

AGENDA ITEM #7 BUSINESS OFFICE REPORT

1. FY 20 Annual Settlements

B.  FY 20 Certified Annual Report (CAR)

C.  FY 20 Special Education Supplement to CAR

1. Request For Modified Allowable Growth and Supplemental Aid for a Special Education Deficit 

D. Report on CARES Funds, FEMA Grant, and GEERS Funds.

 

AGENDA ITEM #10 ADJOURNMENT

 

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary - Board Conference Room 1026 North Adams Street, Carroll, Iowa Monday, October 19, 2020 - 5:30 pm Link to Zoom meeting: Download Center

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

**Due to COVID - 19 restrictions the board meeting will not be open to the press or the public.  If you wish to attend the Zoom meeting click on the link above.

 

 **If you wish to participate in the Public Forum please send comments to Gary Bengtson gbengtson@carrolltigers.org or Casey Berlau cberlau@carrolltigers.org by 9:00 a.m.  October 19, 2020.  They will be read aloud at the meeting.**

 

                        Jen Munson please contact Gary Bengtson to set up a time to review the bills.

 

Estimated Time

 

1. CALL MEETING TO ORDER  (5:30 PM)

 

2. APPROVE AGENDA - (5:31 PM)

 

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

B. Consent Agenda

1. Minutes from Board Meetings of September 21, 2020.

2. Bill Lists: General Fund, Activity Fund, Special Activity Fund

3. Resignations (See Personnel Handout)

4. Items withdrawn from Consent Agenda

 

3. PUBLIC FORUM (5:36 PM)

 

1. Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

4.  DONATIONS - (see addendum) (5:38 PM)

 

      5.  SCHOOL IMPROVEMENT REPORT (5:40 PM)

 

1.  Fall Department of Education Reports - Comprehensive School Improvement Plan (CSIP) and Annual Assurances

 

      6.  PERSONNEL REPORT (5:55 PM)

 

A. Approvals for Employment (see Personnel Handout)

 

      7.  ADMINISTRATIVE REPORT (6:08 PM)

 

1. 1. Reports from Building Principals

      • Superintendent Report

      • Elementary Principal’s Report

      • Middle School Principal’s Report

      • High School Principal’s Report

   2. Transportation Department Report

   3. Clarification of Job Description: Assistant to the Transportation Director

   4. Review Policies and Consider Adopting New Board Policies 

106 Therapy Dogs on District Premises - New

107 Service Animals on District Premises - New

400 Statement of Guiding Principles

402 Limitations to Employment References

403 Employee Conflict of Interest

404 Employee Political Activity

405 Public Complaints About Employees

406 Child Abuse Reporting

406R1 Child Abuse Reporting Regulation

642.1  Animals in the Classroom - New

813 Purchasing Policy 

813E1 Fraud Reporting-NEW

E.   Consider approval of Remote Learning Coordinator Position

F.    Sharing Agreement with Ar-We-Va CSD for Speech (Co-curricular program)

G.   Discuss Voluntary Retirement Plan for 2020-21

H.   Request for Modified Allowable Growth for Limited English Proficient (LEP)      Excess Costs.

 

       8.  BUSINESS OFFICE REPORT (6:38 PM)

 

1. Consider retrofitting existing lighting fixture replacement with LED lighting for the interior fixtures at Fairview and review bids that have been submitted.

   • D/R Electric

   • PQL Lighting

   • Lohrmann Electric

B. Consider adding controller to boiler at AES

Carroll Control Systems

C.  FFA Farm Lease with Todd Rueter

D.   Capital Outlay

Consider Purchase of Snow Removal Equipment

Haley Equipment, Inc. 

E.  Garbage Bids

F.  Financial Reports

 

     9.   CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:44 PM)

 

1. Conventions/Meetings

   • • • • • • IASB Delegate Assembly - Nov. 17

             • IASB Annual Convention - Nov. 18-19 (Des Moines) 

 

    10.  SUGGESTIONS FOR NOVEMBER 16th BOARD MEETING (6:50 PM)

 

1. Budget Updates

2. SBRC Application for Increased Enrollment, Open Enrollment, and Excess LEP Cost

3. Policy Review 

 

11.  CLOSED SESSION - SUPERINTENDENT EVALUATION (6:50 PM)

 

Closed sessions may be conducted under the provisions of Code of Iowa 21.5.1.i.:  

To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records.

 

12.  RETURN TO OPEN SESSION (7:20 PM)

 

     13.  ADJOURNMENT (7:20 PM)

 

ADDENDUM TO THE OCTOBER 19, 2020 BOARD AGENDA

 

AGENDA ITEM #2 CONSENT AGENDA 

• Resignations (See Personnel Report)

 

AGENDA ITEM #3 PUBLIC FORUM

A. As of October 15, 2020, no one has contacted the district office to address the Board.

 

AGENDA ITEM #4 DONATIONS

1. The Association for Handicapped Citizens would like to donate $500 to the CCSD Special Education Department.

2. The Terry Smith Estate would like to donate two binding machines and office supplies to Fairview Elementary.

3. WalMart would like to donate $300 worth of school supplies to Fairview and Adam Elementaries

 

AGENDA ITEM #5 SCHOOL IMPROVEMENT REPORT

1. CASA Plan-  Dr. Berlau will review the CASA Plan

 

AGENDA ITEM #6 PERSONNEL

A. Approvals - See Personnel Handout

 

AGENDA ITEM #7 ADMINISTRATIVE REPORT

 

A.Reports from Building Principals

Superintendent Report

Elementary Principal’s Report

Middle School Principal’s Report

High School Principal’s Report

       B. Transportation Department Report

       C. Clarification of Job Description: Assistant to the Transportation Director

D. Review Policies and Consider Adopting New Board Policy 

106 Therapy Dogs on District Premises - New

107 Service Animals on District Premises - New

400 Statement of Guiding Principles

402 Limitations to Employment References

403 Employee Conflict of Interest

404 Employee Political Activity

405 Public Complaints About Employees

406 Child Abuse Reporting

406R1 Child Abuse Reporting Regulation

606.3  Animals in the Classroom - New

813 Purchasing Policy 

813E1 Fraud Reporting-NEW

E.   Consider approval of Remote Learning Coordinator Position   

F.   Sharing Agreement with Ar-We-Va CSD for Speech (Co-curricular program)

G.  Discuss Early Retirement Plan for 2020-21

H.  Request for Modified Allowable Growth for Limited English Proficient (LEP)   Excess Costs.

 

AGENDA ITEM #8 BUSINESS OFFICE REPORT

2. Consider retrofitting existing lighting fixture replacement with LED lighting for the interior fixtures at Fairview and review bids that have been submitted.

   • D/R Electric

   • PQL Lighting

   • Lohrman Electric

B. Consider adding controller to boiler at AES

Carroll Control Systems

C.  FFA Farm Lease with Todd Rueter

D.   Capital Outlay

Consider Purchase of Snow Removal Equipment

Haley Equipment, Inc. 

E.  Garbage Bids

F.  Financial Reports

 

AGENDA ITEM #9 C/A/I

 

1. IASB Annual Convention - The board will affirm attendance at the IASB convention Nov. 18-19 

                                           

AGENDA ITEM #13                                                             ADJOURNMENT

 

 

SPECIAL BOARD MEETING AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary - Board Conference Room 1026 North Adams Street, Carroll, Iowa November 11, 2020 - 4:30 pm

DISTRICT VISION STATEMENT: Improving student achievement - Step by Step   DISTRICT MISSION STATEMENT: Opening the doors of learning for success.

 

**Due to COVID - 19 restrictions the board meeting will not be open to the press or the public.  If you wish to attend the Zoom meeting click on the link below.

 

Zoom Link -https://zoom.us/j/95532820941?pwd=TUJ0SXFucEVUZXgraU8rQ3J5SkJIdz09

Password - yA07wt

TENTATIVE AGENDA

 

Estimated Times

 

1. CALL MEETING TO ORDER (4:30 PM) 

 

2. APPROVE THE AGENDA (4:30 PM)

 

3. ACTION ITEMS (4:45 PM)

   1. Revise District Return to Learn Plan

   2. District Guidelines for Use of Face Masks (Board Policy #928R1)

 

4. ADJOURNMENT (4:46 PM)

 

 

Amended 11.13.20

8:10AM

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION    Adams Elementary 1026 N Adams St., Carroll, Iowa Monday, November 16, 2020  5:30PM

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

**Due to COVID - 19 restrictions the board meeting will not be open to the press or the public.  If you wish to attend the Zoom meeting click on the link below.

 

https://zoom.us/j/94299914355?pwd=SUo0UDFZa2ppVVhoWDErZnZOU25RUT09#success

Password: pxV5v7

 

 **If you wish to participate in the Public Forum please send comments to Gary Bengtson gbengtson@carrolltigers.org or Casey Berlau cberlau@carrolltigers.org by 11:00 a.m.  November 13, 2020.  They will be read aloud at the meeting.**

 

                        Duane Horsley please contact Gary Bengtson to set up a time to review the bills.

 

1. CALL MEETING TO ORDER (Board Secretary-President Pro Tem) (5:30 PM)

 

2.  APPROVE AGENDA   (5:30 PM)

 

1. 1. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

   2. Consent Agenda

      1. Minutes from Board Meetings of October 19, 2020

      2. Bill Lists: General Fund;  UMB Bank, Activity Fund #1, Activity Fund #2, Activity Fund #3

      3. Field Trips (See enclosed green)

      4. Resignations (See Personnel Handout) 

      5. Items withdrawn from Consent Agenda

 

3. PUBLIC FORUM (5:35 PM)

 

Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

4.  ORGANIZATIONAL MEETING  (5:45 PM)

 

1. Election of Officers

   1. 1. 1. President  ____________________________ Oath of Office

 

Gary Bengtson will administer the oath of office to board officers.

• Oath of Office - “Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa, and that you will faithfully and impartially to the best of your ability discharge the duties of the office of board president in the Carroll Community School District as now and hereafter required by law?”  

 

2. 1. 1. 2. Vice-President  ________________________ Oath of Office 

 

Gary Bengtson will administer the oath of office to board officers.

• Oath of Office - “Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa, and that you will faithfully and impartially to the best of your ability discharge the duties of the office of board vice-president in the Carroll Community School District as now and hereafter required by law?” 

 

2. Establish Regular Meeting Schedule of 2020 - 2021

1. 1. 1. 1. Day    ________________________

         2. Time   ________________________

         3. Place ________________________

         4. Agenda Structure -  ________________________

 

C.  Annual Review of School Board Ethics

 

5.  DONATIONS (5:55 PM)

 

1. Leer

 

6.  SCHOOL IMPROVEMENT REPORT

     

1. NWEA Testing Results - Fairview

2. NWEA Testing Results - Adams

3. NWEA Testing Results - Carroll Middle

4. NWEA Testing Results - Carroll High

 

      7.  PERSONNEL REPORT (6:15 PM)

 

A. Approvals for Employment (see Personnel Handout)

 

      8.  ADMINISTRATIVE REPORT (6:20 PM)

 

1. Approve Early Graduates:  Mrs. Tammie McKenzie is recommending that Kenzie Honold and Zoe Schindler be approved for graduation at the semester pending the completion of the graduation requirements of the CCSD.

 

2. Facilities Report - Jeff Dvorak

 

3.  2nd Reading of Board Policies:

 

106 Therapy Dogs on District Premises - New

107 Service Animals on District Premises - New

400 Statement of Guiding Principles

402 Limitations to Employment References

403 Employee Conflict of Interest

404 Employee Political Activity

405 Public Complaints About Employees

406 Child Abuse Reporting

406R1 Child Abuse Reporting Regulation

642.1  Animals in the Classroom - New

813 Purchasing Policy 

813E1 Fraud Reporting-NEW

 

4. Enrollment Report

5. General Accreditation Standards Exemption Request for Physical Education Scheduling

6. Teacher Associate Agreements with Kuemper

7. Voluntary Retirement

 

       9.  BUSINESS OFFICE REPORT (6:40 PM)

 

1. Capital Outlay:  Video cameras at Fairview

B.  Approve Lease agreement with Carroll High School Booster Club for use of Concession Stands.

C.  Request to dispose of obsolete equipment - The transportation department has a bus to dispose of.   

D.  SBRC Modified Supplemental Aid Request for Increased Enrollment, Open Enrolled Out Students Not Counted in Prior Year, and ELL Students Exceeding five years

E.  Approve School Budget Review Dropout Prevention -December 15,  2020        

 

   10.   CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:55 PM)

 

1. Conventions/Meetings

IASB Annual Convention - Nov. 18-19

 

      11.  SUGGESTIONS FOR DECEMBER 21st BOARD MEETING (7:05 PM)

 

      12.  CLOSED SESSION - SUPERINTENDENT EVALUATION (7:05 PM)

 

Closed sessions may be conducted under the provisions of Code of Iowa 21.5.1.i.:  

To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records.

 

13.  RETURN TO OPEN SESSION (7:20 PM)

 

     14.  ADJOURNMENT (7:21 PM)

 

ADDENDUM TO THE NOVEMBER 16, 2020 BOARD AGENDA                                                                                    

 

AGENDA ITEM #2 APPROVE AGENDA

 

 

AGENDA ITEM #3 PUBLIC FORUM

As of November 12, 2020, no one has contacted the district office to address the Board.

 

AGENDA ITEM #4                                                                ORGANIZATIONAL MEETING              

 

A. Election of Officers will take place.   

1. Officers will be sworn in by Gary Bengtson.

B. Regular Meeting Schedule will be established.

C. Appointments/Assignments for 2020-2021

 

AGENDA ITEM #5                                                      DONATIONS

1.  Leer (Carroll Coolers) would like to donate $1,000 to be used as the school wishes.

 

AGENDA ITEM #6                                                      SCHOOL IMPROVEMENT REPORT

 

A.   NWEA Testing Results

 

AGENDA ITEM #7                                                                                              PERSONNEL

 

See Personnel Handout

 

AGENDA ITEM #8 ADMINISTRATIVE REPORT

 

1. Approve Early Graduates:  Mrs. Tammie McKenzie is recommending that Kenzie Honold and Zoe Schindler be approved for graduation at the semester pending the completion of the graduation requirements of the CCSD.

 

2. Facilities Report - Jeff Dvorak

 

3.  2nd Reading of Board Policies:

 

106 Therapy Dogs on District Premises - New

107 Service Animals on District Premises - New

400 Statement of Guiding Principles

402 Limitations to Employment References

403 Employee Conflict of Interest

404 Employee Political Activity

405 Public Complaints About Employees

406 Child Abuse Reporting

406R1 Child Abuse Reporting Regulation

642.1  Animals in the Classroom - New

813 Purchasing Policy 

813E1 Fraud Reporting-NEW

 

4. Enrollment Report

5. General Accreditation Standards Exemption Request for Physical Education Scheduling

6. Teacher Associate Agreements with Kuemper - The board will consider agreements with Kuemper Catholic for teacher associates to serve special education students at Kuemper.

7. Voluntary Retirement - The board will discuss voluntary retirement

 

AGENDA ITEM #9                                                                 BUSINESS OFFICE REPORT

 

A.  Capital Outlay: 

Video cameras at Fairview - the board will consider approving the purchase of video cameras at Fairview

B.  Approve Lease agreement with CHS Booster Club for use of concession stands.

C.  Request to dispose of obsolete equipment - The transportation department has a bus to dispose of.

D.  MAG for increased enrollment 

E.  Approve School Budget Review Dropout Prevention -December 15,  2020        

         

AGENDA ITEM #10 C/A/I

 

1. IASB Annual Convention - Nov. 18-19 

 

AGENDA ITEM #11                                 SUGGESTIONS FOR NEXT BOARD MEETING

 

AGENDA ITEM #12                                                           CLOSED SESSION

 

AGENDA ITEM #13                                                      ADJOURNMENT

 

AMENDED 12-11-20   8:00AM

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT BOARD OF EDUCATION   Adams Elementary - Board Conference Room 1026 North Adams Street, Carroll, Iowa 51401 Monday, December 14, 2020 - 5:30 pm

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

**Due to COVID - 19 restrictions the board meeting will not be open to the press or the public.  If you wish to attend the Zoom meeting click on the link below.

https://zoom.us/j/94362274538?pwd=K2pYMUYwNmxYZFZOU2d2MVIwZE5rUT09

Passcode:  E5Hu8i

 

 **If you wish to participate in the Public Forum please send comments to Gary Bengtson gbengtson@carrolltigers.org or Casey Berlau cberlau@carrolltigers.org by 11:00 a.m.  December 21, 2020.  They will be read aloud at the meeting.**

 

                         (Estimated Times)

NOTE: 1)  Audit of Bills –- Cindy please contact Gary to set up a time.

 

1. CALL MEETING TO ORDER (5:30 PM)

 

2. APPROVE AGENDA (5:31 PM)

 

A. Additions (topics not included on the posted agenda may be added only if good

  cause exists as defined in Iowa Code)

 

B. Consent Agenda

1.  Minutes from November 11th, 2020 and November 16, 2020

2)   Bill List  (see enclosed goldenrod and yellow)

• General Fund Bill List 

• Activity Fund Bill List #1

3)  Resignations (see personnel handout)

4)  Items withdrawn from Consent Agenda

 

3. PUBLIC FORUM (5:35 PM)

 

Anyone may address the board during this time.  Under Iowa Code, no board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

4. DONATIONS (5:36 PM)

 

5.   PERSONNEL REPORT (5:38 PM)

 

1.  Personnel Handout

     

6.  ADMINISTRATIVE REPORT (5:42 PM)

 

1. Superintendent Report

2. High School Principal Report

3. Middle School Principal Report

4. Elementary Principal Report

5. Return to Learn Plan Update

6. At-Risk/Dropout Prevention funding for 2021-22

7. Board Policy Revisions - 

1st Reading of Board Policies:

1. 408 - Credit Card for Fuel

2. 408.1 - Credit Card Use

3. 408R1 - Credit Card Use Regulation

4. 409 - Employee Use of Cell Phones

5. 412 - Annuities

6. 414 - Activity Pass

7. 415 - Unused Vacation

8. 416 - Employee Records

9. 416 R1 - Employee Personnel Records Regulation

10. 419 - Absence Without Pay

 

7. BUSINESS OFFICE REPORT (6:00 PM)

 

1. Capital Outlay 

1. Video cameras for Fairview Elementary and Bus Barn

Bid from TechZone 

Bid from Walsh

 

2. JEO Engineering - Traffic Study

 

3. Replacement of Dishwasher at CHS

Bid from Martin Brothers

Bid from Rapids

 

4.  32TB Server and Installation for CHS from Walsh

 

B.  Budget Updates

 

8.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:15 PM)

                  

 

9. SUGGESTIONS FOR JANUARY 18 BOARD MEETING (6:03 PM)

 

1.  Suggestions

 

10. ADJOURNMENT ( 6:46 PM)

 

ADDENDUM TO THE DECEMBER 14, 2020  BOARD AGENDA

 

 

AGENDA ITEM #1 APPROVE AGENDA

 

AGENDA ITEM #2    CONSENT AGENDA

RESIGNATIONS - See Personnel Handout

 

AGENDA ITEM #3 PUBLIC FORUM

A. As of Dec. 10, 2020 no one has contacted the district office to address the Board.

 

AGENDA ITEM #4 DONATIONS 

1. The Lions Club of Carroll would like to donate $300 to be used by the Elementary Media Centers.

2. Seaboard Foods would like to donate $2,500 to the athletic department.  

 

AGENDA ITEM #5 PERSONNEL REPORT

Approvals for Employment - See Personnel Handout

 

AGENDA ITEM #6 ADMINISTRATIVE REPORT

 

A.  Superintendent Report

B.  High School Principal Report

C.  Middle School Principal Report

D.  Elementary Principal Report

E.  Return to Learn Plan Update

F.  At-Risk/Dropout Prevention funding for 2021-22.

G.  Board Policy Revisions - 

1st Reading of Board Policies:

1. 408 - Credit Card for Fuel

2. 408.1 - Credit Card Use

3. 408R1 - Credit Card Use Regulation

4. 409 - Employee Use of Cell Phones

5. 412 - Annuities

6. 414 - Activity Pass

7. 415 - Unused Vacation

8. 416 - Employee Records

9. 416 R1 - Employee Personnel Records Regulation

10. 419 - Absence Without Pay

 

 AGENDA ITEM #7 BUSINESS OFFICE REPORT

1. Capital Outlay 

Video cameras for Fairview Elementary and Bus Barn

Bid from TechZone 

Bid from Walsh

 

JEO Engineering - Traffic Study

 

Replacement of Dishwasher at CHS

Bid from Martin Brothers

Bid from Rapids

 

32TB Server and Installation for CHS from Walsh

 

AGENDA ITEM #8 C/A/I

 

AGENDA ITEM #10 ADJOURN

 

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary  Board Conference Room 1026 N Adams St., Carroll, Iowa Monday, January 18, 2021 - 5:30 p. m.

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

 

**Due to COVID - 19 restrictions the board meeting will not be open to the press or the public.  If you wish to attend the Zoom meeting click on the link below.

https://zoom.us/j/91544048750?pwd=S0NvbHhoeWMyOUo1NGJ1eVM1OU1sQT09#succ…

 

  pass code: 6Gi08M

 

 **If you wish to participate in the Public Forum please send comments to Gary Bengtson gbengtson@carrolltigers.org or Casey Berlau cberlau@carrolltigers.org by 11:00 a.m.  January 17, 2021.  They will be read aloud at the meeting.**

(Estimated Times)

NOTE: 1)  Audit of Bills - Onica please contact Gary to set up a time.

 

1. CALL MEETING TO ORDER (5:30 PM)

 

2. APPROVE AGENDA (5:31 PM)

 

1. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

2. Consent Agenda

   1. Minutes from December 14, 2020.

   2. Bill Lists  (see enclosed goldenrod)

      1. Activity Bill List;  Additional Bill list

      2. Bill List for General Fund

         3. Resignations (see personnel handout)

         4. Items withdrawn from Consent Agenda

 

3.  PUBLIC HEARING ON 2021-2022 SCHOOL CALENDAR (5:33 PM)

 

4. PUBLIC FORUM (5:35 PM)

 

Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

     5. DONATIONS (5:36 PM)

 

     6.    SCHOOL IMPROVEMENT REPORT (5:37 PM)

 

1. Report from Principals on identified achievement gaps and plans to address gaps

7.     PERSONNEL REPORT (5:51 PM)

1. Approve Voluntary Retirement Applications

2. Approvals for Employment (see Personnel Handout)

3.  

     8. ADMINISTRATIVE REPORT (6:13 PM)

A.  Report from Superintendent 

B.  Update on Return to Learn plan

C. COVID Related Leave Plan

D 2021-2022 Staffing Plan

E. 2021 -2022 District Calendar

F. Board Policy Review

1. 2nd Reading of Board Policies:

1. 408 - Credit Card for Fuel

2. 408.1 - Credit Card Use

3. 408R1 - Credit Card Use Regulation

4. 409 - Employee Use of Cell Phones

5. 412 - Annuities

6. 414 - Activity Pass

7. 415 - Unused Vacation

8. 416 - Employee Records

9. 416 R1 - Employee Personnel Records Regulation

10. 419 - Absence Without Pay

2.   1st Reading of Board Policies:

1. 501 - Compulsory Attendance

2. 503 - Entrance Admission

3. 529 - Search and Seizure

4. 539 - Corporal Punishment

5. 539R1 - New - Physical Restraint and Seclusion

6. 572 - Student Special Health Services

7. 609 - Special Education

8. 625 - Instruction at a Post-Secondary Educational Institution

9. 627 - Virtual/Online Learning

10. 815.1 - Suspension and Debarment of Vendors and Contractors Procedures

11. 826 - Financial Records

 

     9.  BUSINESS OFFICE REPORT (6:30 PM)

                                                                                                                                                                                                                                                                                                                                                                                                        

1. Capital Outlay

1. Pressure washer for bus barn

2. Budget Reports - Mr. Bengtson will review budget reports

3. Request to seek bids for a small vehicle

4. Consider proposal from FRK Architects & Engineers for services

5. SBRC Application - Woodward Academy Consortium Special Ed Administrative Costs

 

     10.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:45 PM)

 

1. February 15 - No School - Professional Development

2. March 15th and 18th Parent Teacher Conferences

3. March 19 - No School -PreWorked Contract Day

 

     11.  SUGGESTIONS FOR FEBRUARY 15th  BOARD MEETING (6:50 PM)

1. Schedule of Budget Discussion/Sessions

2. Superintendent Evaluation

 

12. ADJOURNMENT (6:55 PM)

 

=================================================================

ADDENDUM TO THE JANUARY 18, 2021, BOARD AGENDA

 

AGENDA ITEM # 2 CONSENT AGENDA

 

RESIGNATIONS - See Personnel Handout

 

FIELD TRIPS - 

 

AGENDA ITEM #3 PUBLIC HEARING

1. The calendar commission will present a proposed calendar for 2021-2022.

 

AGENDA ITEM #4 PUBLIC FORUM

1. As of January 14, 2021 no one has contacted the district office to address the Board.

 

AGENDA ITEM #5 DONATIONS

1.  The Trinity Episcopal Church of Carroll would like to donate $500 to Fairview Elementary.

 

AGENDA ITEM #6 SCHOOL IMPROVEMENT

1. Report from Principals on identified achievement gaps and plans to address gaps

 

AGENDA ITEM #7 PERSONNEL REPORT

1. Approve Voluntary Retirement Applications

2. Approvals for Employment (see Personnel Handout)

 

AGENDA ITEM #8 ADMINISTRATIVE REPORT

A.  Report from Superintendent 

B.  Update on Return to Learn plan

C. COVID Related Leave Plan

D 2021-2022 Staffing Plan

E. 2021 -2022 District Calendar

F. Board Policy Review

1. 2nd Reading of Board Policies:

1. 408 - Credit Card for Fuel

2. 408.1 - Credit Card Use

3. 408R1 - Credit Card Use Regulation

4. 409 - Employee Use of Cell Phones

5. 412 - Annuities

6. 414 - Activity Pass

7. 415 - Unused Vacation

8. 416 - Employee Records

9. 416 R1 - Employee Personnel Records Regulation

10. 419 - Absence Without Pay

2.   1st Reading of Board Policies:

1. 501 - Compulsory Attendance

2. 503 - Entrance Admission

3. 529 - Search and Seizure

4. 539 - Corporal Punishment

5. 539R1 - New - Physical Restraint and Seclusion

6. 572 - Student Special Health Services

7. 609 - Special Education

8. 625 - Instruction at a Post-Secondary Educational Institution

9. 627 - Virtual/Online Learning

10. 815.1 - Suspension and Debarment of Vendors and Contractors Procedures

11. 826 - Financial Records

 

AGENDA ITEM #9 BUSINESS OFFICE REPORT

 

1. Capital Outlay

1. Pressure washer for bus barn

2. Budget Reports - Mr. Bengtson will review budget reports

3. Request to seek bids for a small vehicle

4. Consider proposal from FRK Architects & Engineers for services

5. SBRC Application - Woodward Academy Consortium Special Ed Administrative Costs

 

 AGENDA ITEM #10 C/A/I

 

 AGENDA ITEM #11  SUGGESTIONS FOR FEBRUARY 18th  BOARD MEETING

1. Schedule of Budget Discussion/Sessions

 

AGENDA ITEM #12 ADJOURNMENT

 

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary - Board Conference Room 1026 North Adams Street, Carroll, Iowa February 15, 2021 - 5:30 pm

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

**Due to COVID - 19 the board meeting will be shared through Zoom.  If you wish to attend the Zoom meeting click on the link below.

 

https://zoom.us/j/97249736079?pwd=TTBaYTlPczd4NUErbEJsR2x4WnVhQT09

  pass code: Jpvm6h

 

 **If you wish to participate in the Public Forum please send comments to Casey Berlau cberlau@carrolltigers.org by 11:00 a.m.  February 12, 2021.  They will be read aloud at the meeting.**

 

 

TENTATIVE AGENDA

(Estimated Times)

NOTE: 1)  Audit of Bills -   Jen please contact Gary to set up a time.

 

1. CALL MEETING TO ORDER (5:30 PM)

 

2. APPROVE AGENDA (5:30 PM)

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

B. Consent Agenda

1) Minutes from January 18, 2021 2) Bill List  (see enclosed goldenrod and yellow)

1. Activity Bill List

2. State Swim - Meal Money

3. Bill List for General Fund 

4. Additional Bill List -Miscl.

3) Resignations (see personnel handout)

4) Items withdrawn from Consent Agenda

 

3. PUBLIC FORUM (5:35 PM)

1. Anyone may address the Board during this time.  Under Iowa Code, no board action is possible, however, until an item is listed on the agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

4. DONATIONS (5:36 PM)

 

5. SCHOOL IMPROVEMENT REPORT (5:37 PM)

A.  TigerZone

B.  NWEA winter results from Middle School

 

6. PERSONNEL REPORT (5:42 PM)

 

A.   Approval for Employment - See Personnel Handout

 

7. ADMINISTRATIVE REPORT (5:46 PM)

 

A. Reports from Superintendent and Building Principals

1. Superintendent’s Report

2. Elementary Report

3. Middle School Report

4. High School Report

B. Approve School Improvement Advisory Committee

C. DMACC Courses for the 2021-2022 school year

D. 2020-2021 Carroll High School Course Description and Registration Guide

D. Agreement with University of Northern Iowa for Student Teachers

E. 2021-2022 Staffing Plan

F. Board Policy Review

Second reading of policies 

1. 501 - Compulsory Attendance

2. 503 - Entrance Admission

3. 529 - Search and Seizure

4. 539 - Corporal Punishment

5. 539.1 - New - Physical Restraint and Seclusion

6. 539R1-New - Use of Physical Restraint and Seclusion with students Regulation

7. 539E1 New - Use of Physical Restraint and/or Seclusion Documentation Form

8. 539E2 - New - Debriefing Letter to Guardian of Student Involved In An Occurrence 

9. 539E3 - New - Debriefing Meeting Document

10. 572 - Student Special Health Services

11. 609 - Special Education

12. 625 - Instruction at a Post-Secondary Educational Institution

13. 627 - Virtual/Online Learning

14. 815.1 - Suspension and Debarment of Vendors and Contractors Procedures

15. 826 - Financial Records

 

H. Consider revising Job Descriptions

1. Employee Benefits Coordinator

2. Student Information Specialist/Administrative Assistant

3. Music Teacher - High School Vocal

4. Vocal Music Teacher - Middle School

5. Music Teacher - MS Instrumental

6. Director of Business Affairs

 

8. BUSINESS OFFICE REPORT (6:07 PM)

 

1. Agreement with FRK Architect and Engineer for Services

 

9. CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:15 PM)

 

10. SUGGESTIONS FOR MARCH 15th BOARD MEETING (6:18 PM)

 

11.    CLOSED SESSION - Superintendent Evaluation (Standards # 1 - 4) (7:00 PM)

 

12.    ADJOURNMENT (7:20 PM)

 

ADDENDUM TO THE FEBRUARY 15, 2021, BOARD AGENDA

 

AGENDA ITEM #2 CONSENT AGENDA

 

AGENDA ITEM # 3 PUBLIC FORUM

1. As of February 11th no one has contacted the district office to address the board.

 

AGENDA ITEM #4 DONATIONS

1.  United Way of Carroll would like to donate $3,880 to TigerZone at Fairview for supplies and training.

2. United Way of Carroll would like to donate $120 to Tiger Vision to be used to purchase a harness for the therapy dog.

 

AGENDA ITEM #5 SCHOOL IMPROVEMENT

A.  TigerZone - Mr. Rabbitt and Ms. Julie Chumbley will present information regarding CCSD’s before and after school program.

B.  NWEA winter results from Middle School

 

AGENDA ITEM # 6 PERSONNEL

1. Approvals of Employment - See attached Personnel Handout

 

AGENDA ITEM # 7 ADMINISTRATIVE REPORT

1. Reports from Superintendent and Building Principals - Dr. Berlau and the building principals will update the board on activities happening in the district.

2. Approve School Improvement Advisory Committee

3. DMACC Courses for the 2021-2022 school year - the board will consider approving DMACC courses offered through CCSD.

4. Agreement with University of Northern Iowa for Student Teachers - the board will consider an agreement with UNI for student teachers.

5. 2021-2022 Staffing Plan - Dr. Berlau will discuss staffing plans for 2021-2022.

6. Board Policy Review:  Second readings

1. 501 - Compulsory Attendance

2. 503 - Entrance Admission

3. 529 - Search and Seizure

4. 539 - Corporal Punishment

5. 539.1 - New - Physical Restraint and Seclusion

6. 539R1-New - Use of Physical Restraint and Seclusion with students Regulation

7. 539E1 New - Use of Physical Restraint and/or Seclusion Documentation Form

8. 539E2 - New - Debriefing Letter to Guardian of Student Involved In An Occurrence 

9. 539E3 - New - Debriefing Meeting Document

10. 572 - Student Special Health Services

11. 609 - Special Education

12. 625 - Instruction at a Post-Secondary Educational Institution

13. 627 - Virtual/Online Learning

14. 815.1 - Suspension and Debarment of Vendors and Contractors Procedures

15. 826 - Financial Records

G. Consider  revising job descriptions: 

1. Employee Benefits Coordinator

2. Student Information Specialist/Administrative Assistant

3. Music Teacher - High School Vocal

4. Music Teacher - Middle School

5. Music Teacher - MS Instrumental

6. Director of Business Affairs

 

AGENDA ITEM #8 BUSINESS OFFICE REPORT

 

1. Agreement with FRK Architect and Engineer for Services - High School roof project

 

AGENDA ITEM # 9 CAI

 

March 15:      Parent-Teacher Conferences

March 18:      Parent-Teacher Conferences 

March 19:      No School

 

AGENDA ITEM # 10 SUGGESTIONS FOR MARCH 15th BOARD MEETING

 

AGENDA ITEM #11  CLOSED SESSION 

Superintendent Evaluation (Standards #1 through 4)

 

AGENDA ITEM # 12 ADJOURNMENT

 

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary - Board Conference Room 1026 North Adams Street, Carroll, Iowa March 15, 2021- 5:00 pm

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

https://zoom.us/j/93820820698?pwd=RWR3VUo2NldRMFBjUFhEMG1HRUFUZz09

Passcode: xYKK24

 

TENTATIVE AGENDA

(Estimated Times)

NOTE: 1)  Audit of Bills - Duane, please contact Gary to set up a time.

 

1. CALL MEETING TO ORDER (5:00 PM)

 

2. CLOSED SESSION (5:00 PM)

3. SUPERINTENDENT EVALUATION (5:00 PM)

 

4. RETURN TO OPEN SESSION (5:40 PM)

 

5. APPROVE AGENDA (5:41 PM)

 

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

B. Consent Agenda

1. Minutes from February 15, 2021

2. Bill List General Fund #1, Activity Fund #1; 

State Dance and State Wrestling Meal Money,  IHSAA, 

General and Nutrition Funds #2

3. Resignations (see personnel handout)

4. Items withdrawn from Consent Agenda

5. Field Trips- FFA State Convention

 

6. CEA OPENING PROPOSAL (5:43 PM)

 

7. PUBLIC FORUM (5:47 PM)

 

A.  Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

8. SCHOOL IMPROVEMENT (5:47 PM)

1.   Reports from Superintendent and Building Principals

1. Superintendent’s Report

2. Elementary Report

3. Middle School Report

4. High School Report

 

9.  DONATIONS (6:20 PM)

 

10.  PERSONNEL REPORT (6:22 PM)

 

A. Approvals for Employment - See Personnel Handout

 

11.  FY 21 BUDGET WORK SESSION (6:28 PM)

1. Establish date for public hearing on proposed budget

2. Present draft of 2021-2022 Certified Budget

 

12. ADMINISTRATIVE REPORT (6:50 PM)

 

1. Job Description Review:

1. Music Teacher - High School Instrumental

2. Music Teacher - Elementary - Vocal 

3. Technology Director

2. Board Policy Review

1. 420- Jury Duty - for review

2. 423- Gifts to Employees

3. 428- Substance Free Workplace

4. 429- Use of Tobacco Products

5. 430- Holidays (Non-Bargaining Personnel)

6. 432- Worker’s Compensation

7. 434- Service Recognition

8. 436- Universal Precautions

9. 437- Hazardous Chemical Disclosure

10. 460- Classified Employee Defined - for review

11. 461- Classified Employee Qualifications, Recruitment, and Selection

12. 421 - DELETE - Pay Deductions

13. 421R1 - DELETE - Pay Deductions Regulations

14. 462 - DELETE- Classified Employee Employment

15. 463 - DELETE- Classified Employee Assignment

16. 464 - DELETE- Salary Schedules (Non-Bargaining Personnel)

17. Adjustment to 2020-2021 School Calendar (Snow Days) 

18. Yearbook Agreement with Jostens

19. MOU between Licensed Child Care Center and Family Resource Center Child Care Project

20. Review proposed hiring plan for Director of Business Affairs position

 

13.  BUSINESS OFFICE REPORT (7:15 PM)

 

1. Consider recommendation for purchase of vehicle

2. Consider permission to dispose of school vehicle (mini-van)

3. Consider quotes for new servers at Adams and Fairview for HVAC 

Controls

4. Budget Reports

 

      14.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (7:25 PM)

 

15.   SUGGESTIONS FOR APRIL 19th BOARD MEETING (7:27 PM)

 

16.    EXEMPT SESSION - NEGOTIATIONS (7:28 PM)

 

17.  RETURN TO OPEN SESSION (8:00 PM)

 

18. ADJOURNMENT (8:01 PM)

 

ADDENDUM TO THE MARCH 15, 2021, BOARD AGENDA

 

AGENDA ITEM # 2 CONSENT AGENDA

B.  Field Trip - Mr. Eischeid and FFA members are requesting permission to travel via school bus to Des Moines on April 18th for the FFA State Leadership Conference.  They would stay in Des Moines and return on Tuesday evening, April 20th.  Mr. Eischeid and three chaperones would accompany the students.

 

AGENDA ITEM # 3 CEA OPENING PROPOSAL

1. Representatives from the Carroll Education Association will present their Initial Proposal to Carroll CSD.

 

AGENDA ITEM #4 CLOSED SESSION

 

AGENDA ITEM # 5 SUPERINTENDENT EVALUATION

1. The board will discuss Superintendent Berlau’s evaluation.

 

AGENDA ITEM # 6 RETURN TO OPEN SESSION

 

AGENDA ITEM # 7 PUBLIC FORUM

        

1. As of March 11th no one has contacted us with an issue for the board to address.

 

AGENDA ITEM # 8 SCHOOL IMPROVEMENT

An anonymous donor wishes to donate $400 to defray the cost of livestreaming the

         Substate boys basketball game.

 

AGENDA ITEM  #9 DONATION

 

AGENDA ITEM # 10 PERSONNEL REPORT

• See personnel handout.

 

AGENDA ITEM  #11 FY 20 BUDGET WORK SESSION

• The board will hold a work session on preparing the FY 21 certified budget. In addition, the board will set a date for the public hearing on the FY 21 certified budget. 

 

• Please bring your calendars as a date will be set for a noon meeting on or after April 2nd to have the Public Hearing for the Budget Amendment.

 

AGENDA ITEM # 12 ADMINISTRATION REPORT

1. Job Description Review:

1. Music Teacher - High School Instrumental

2. Music Teacher - Elementary 

3. Technology Director

2. Board Policy Review

1. 420- Jury Duty - for review

2. 423- Gifts to Employees

3. 428- Substance Free Workplace

4. 429- Use of Tobacco Products

5. 430- Holidays (Non-Bargaining Personnel)

6. 432- Worker’s Compensation

7. 434- Service Recognition

8. 436- Universal Precautions

9. 437- Hazardous Chemical Disclosure

10. 460- Classified Employee Defined - for review

11. 461- Classified Employee Qualifications, Recruitment, and Selection

12. 421 - DELETE - Pay Deductions

13. 421R1 - DELETE - Pay Deductions Regulations

14. 462 - DELETE- Classified Employee Employment

15. 463 - DELETE- Classified Employee Assignment

16. 464 - DELETE- Salary Schedules (Non-Bargaining Personnel)

3. Adjustment to 2020-2021 School Calendar (Snow Days) 

4. Yearbook Agreement with Jostens

5. MOU between Licensed Child Care Center and Family Resource Center Child Care Project

6. Review proposed hiring plan for Director of Business Affairs position

 

AGENDA ITEM #13 BUSINESS OFFICE REPORT

 

1. The board will consider approval to dispose of an old mini-van.

2. Consider approval of new vehicle

Two bids were received for a 7 passenger SUV for the transportation department

Wittrock Motors - 2021 Dodge Durango - $32,039

Champion Ford - 2021 Ford Explorer - $27,901

Mr. Cullen is recommending the Ford Explorer from Champion Ford due to the lower cost.

3. Budget Update Reports - The board will review various budget reports.

 

AGENDA ITEM #14 C/A/I

1.  

 

AGENDA ITEM #15 SUGGESTIONS FOR APRIL 19TH BOARD MEETING

 

AGENDA ITEM #16 EXEMPT SESSION - NEGOTIATIONS The Board will move into an exempt session for a brief discussion on negotiation strategies.

 

AGENDA ITEM #17 RETURN TO OPEN SESSION

 

AGENDA ITEM #18 ADJOURN

 

 

SPECIAL BOARD MEETING AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary - Board Conference Room 1026 North Adams Street, Carroll, Iowa March 8, 2021 - 5:00 pm

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing the potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

(Estimated Times)

Zoom Link: https://zoom.us/j/95074206062?pwd=MTRnb3dyMzkwb2wzbDJSSWdsQ3JRUT09

Password: ZZGX4i

 

1. CALL MEETING TO ORDER (5:00 PM)

 

2. PERSONNEL (5:01 PM)

3.  BUDGET WORKSHOP (5:09 PM)

 

4. ADJOURNMENT (5:55 PM)

 

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary -Board Conference Rm 1026 N Adams St., Carroll,  Iowa 51401 Thursday, April 22, 2021 - 5:30 p.m.   Zoom Link: https://zoom.us/j/96551297173?pwd=U0JsdFliZ1FqS1FvdWp0QTFNa3VhQT09   Passcode: 8A2Qsk

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued. sible future pursued.

 

TENTATIVE AGENDA

 

NOTE: 1)  Audit of Bills –- Jen please contact Gary to set up a time.

 

1. CALL MEETING TO ORDER (5:30 PM)

 

2. APPROVE AGENDA (5:35 PM)

 

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

B. Consent Agenda

1) Minutes from March 15, 2021 and March 31, 2021, April 7, 2021,  April 8, 2021, and April 9, 2021

2) Bill List  (see enclosed goldenrod and yellow) General Fund and Food Service, Activity Fund

3) Resignations (see personnel handout)

4) Items withdrawn from Consent Agenda

 

3. PUBLIC FORUM (5:37 PM)

 

Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

4. RETURN TO LEARN PLAN FOR 2020-2021                                                (5:40 PM)                                                

 

5. DONATIONS                                                                                                      (5:55 PM)

 

6. PERSONNEL REPORT (6:00 PM)

1. Approval for Employment - See Personnel Handout

 

7. PRESENTATION ON TAG PROGRAM (6:05 PM)

 

8. ADMINISTRATIVE REPORT (6:20 PM)

 

A. Superintendent and Building Principal Reports

• Superintendent’s Report

• Mr. Rabbitt’s Report 

• Mr. Raymond’s Report

• Ms. McKenzie’s Report

B.   Consider allowing Summer Fun Camp participants to use CCSD buses for Field Trips

C.   FFA Lease with City of Carroll

D.  Consider Renewing Cooperative Shared Transportation Director Agreement with   Glidden Ralston

E.   Consider Renewing Shared Transportation Maintenance Agreement with Glidden Ralston

F.   Approve the AEA Purchasing Agreement for Food Service

G.  2021 - 2022 Cooperative Sharing Athletic Programs 

Girls Golf - Host School - CHS

Ar-We-Va

• Girls Soccer - Host School - CHS

Ar-We-Va, Glidden-Ralston, and Coon Rapids-Bayard

• Girls Swimming and Diving - Host School - CHS

Sioux Central, Coon-Rapids Bayard, Denison-Schleswig, East Sac County, Glidden Ralston, ACGC, IKM-Manning, Kuemper, South Central Calhoun, and Ar-We-Va

• Girls Cross Country - Host School - Kuemper

• Girls Tennis - Host School - Kuemper

• Boys Golf - Host School - CHS

Ar-We-Va 

• Boys Soccer - Host School - CHS

Ar-We-Va and Glidden-Ralston

• Boys Swimming and Diving - Host School - CHS

Coon Rapids-Bayard, Denison-Schleswig, East Sac County, Glidden-Ralston, ACGC, IKM-Manning, Kuemper, South Central Calhoun, and Ar-We-Va

• Boys Cross Country - Host School - Kuemper

• Boys Tennis - Host School - Kuemper

  •  

H. Approval of 2021 Graduates pending meeting the graduation requirements of the CCSD:  

Gracie Sue Alspach, Isabella May Armitage, Jocelynn Shae Becker, Haley Nicole Berger, Tyson James Bordenaro, Vanessa Raven Breedlove, Katelyn Marie Bretey, Ashley Marie Brincks, Michael James Brinker, Hannah Maureen Bush, Halley Kay Butler, Hannah Aleah Casebeer, Colby Dale Christensen, Ella Rose Collison, Darian Andrew Cortez, Alexander Ryan Crawford, Abbigail Elisabeth Danner, Trevor Jerome Danner, Caroline Grace Dieter, Abraham Sterling Dirkx, Kayla McKenzie Dreessen, Adut Kuek Dut, Bethany Nicole Eddington, Molly Kate Emery, Victor Esteban Esquivel, Alexis Lynn Ewoldt, Abby Nichole Farrell, Ravyn Lee Fasbender, Tory Alan Feldman, Gage Michael Felix, Chloe Marie Gallegos, Perla Galvan Hidalgo, James Matthew Hinners, Ross Michael Hinners, Treyton Michael Goins, Dylan Lee Gottsch, Jared Thomas Gottsch, Skylar Grace Gregory, Matthew Allen Haars, Ethan Michael Hacker, Gabriella Jo Hammer, Jaxon David Harms, Melina Rose Hedke, Ella Claire Heiderscheit, Payton Michael Janning, Emmanuel Goanar Jioklow, Ryan Joe Johnston, Brock Kelin Jones, Kyra Ryann Kane-Stewart, David James Kelly, Kayden Paul Kent, Maurecia Ann King, Emily Ann Kitt, Jaxson Wayne Kuhlmann, Linda Luann Laffoon, Nolan Philip Landauer, Kennedy Lynn Lein, Amy Lepe, Hannah Jacalyn Lindberg, Isaac Iowa Lo, Da’Shaun Demarion Lyons, Racheal Lane Malone, Ryan Austin McLaughlin, William Gerald Meiners, William Patrick Meiners, Alice Rose Mendoza, Cameron Isaac Mendoza-Watson, Kristin Jo Millermon, Haven Alexander Mueggenberg, Adam Kenneth Nees, Alexis Joy Nehring, Brady Grant Nelson, Emma Renee Nelson, Ty Mathew Nissen, Trevor Alan Nulle, Deng Atem Nyock, Blake Joseph Obrecht, Erin Rae Olberding, Mitchell Dean Owen, Samantha Lynn Palmer, Connor Jo Peterson, Gabriel Bryce Pettitt, Grace Bethany Pettitt, Layne Alexis Prichard, Savannah Rose Quandt, Valerie Liliana Ramos, Kendra Sue Riesberg, Tyler John Riesberg, Cole Rylan Roberts, Cade Christopher Schable, Annabella Marie Schechinger, Thomas Edward Schneider, Claudia Marie Schroeder, Collin James Schultes, Chelsey Rose Schulz, Degan Will Schweitzer, Slade Austin Sibenaller, Emerald Elizabeth Siepker, Gracie Elizabeth Simmons, Tyler Jackson Smith, Nicholas John Sorenson, Bailey Jane St. Peter, Benjamin John Stangl, Paris Rose Strunk, Laura Elizabeth Sweeney, Trinity Lanae Tassell, Charles Stanley Teggatz, Hayden Jonathan Thooft, Ryan Conley Tindall-Burbank, Emily Luise Trecker, Jack Andrew Troutman, Evan Jacob Underberg, Marsia August Vaughn, Carter William Vonnahme, Alexander Gordon Wade, Bryce Joseph Walker, Emily Rose Weber, Madelynne Alexis Weitl, Evan Jackson Wernimont, Nicole Marie Wiese, Elizabeth Mackenzie Wiltse, and Brianna Lea Wuebker.

 

I.   Staffing Plan for 2021-2022

J.   PreSchool Calendar for 2021-2022

K.  Agreement with Iowa State University for Student Teachers in CCSD Classrooms

L.  Board Policy Review - 

Consider 1st Reading of Board Policies

• 705.2 - School Bus Safety Restraints

• 813.1 - Suspension and Debarment of Vendors and Contractors Procedure (Only change is to renumber policy to 815R1)

• 815R2 - Using Federal Funds in Procurement Contracts - NEW

The board will have a Second Reading of the following board policies:

• 420- Jury Duty - for review

• 423- Gifts to Employees

• 428- Substance Free Workplace

• 429- Use of Tobacco Products

• 430- Holidays (Non-Bargaining Personnel)

• 432- Worker’s Compensation

• 434- Service Recognition

• 436- Universal Precautions

• 437- Hazardous Chemical Disclosure

• 460- Classified Employee Defined - for review

• 461- Classified Employee Qualifications, Recruitment, and Selection

• 421 - DELETE - Pay Deductions

• 421R1 - DELETE - Pay Deductions Regulations

• 462 - DELETE- Classified Employee Employment

• 463 - DELETE- Classified Employee Assignment

• 464 - DELETE- Salary Schedules (Non-Bargaining Personnel)

 

9. BUSINESS OFFICE REPORT (7:05 PM)

 

1. Review of 2020 Audit

2. Release of Bid documents for High School roof project 

3. Request permission to seek bids for school buses

4. Budget Update Reports

• Physical Plant and Equipment Levy, Sales Tax Revenue and Expenditures, Comparison of Expenses to Published Budget

• Line Item Revenue and Expenditure Report

• Local Option

 

10. CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (7:25 PM)

 

1. May Regular Board Meeting - May 17, 2021 - 5:30 pm. 

2. IASB Renewal 

 

11. SUGGESTIONS FOR MAY 17th  BOARD MEETING (7:27 PM)

 

1. Reports from Building Principals

 

12. ADJOURNMENT (7:30 PM)

 

 

ADDENDUM TO THE APRIL 22, 2021, BOARD AGENDA

 

AGENDA ITEM #2 CONSENT AGENDA

 

AGENDA ITEM #3 PUBLIC FORUM

1. No one has contacted the district office regarding the public forum as of April 20, 2021.

 

AGENDA ITEM #5 DONATIONS

A. Donations 

• The Breda Unit of the American Legion Auxiliary would like to donate $50 to the Carroll High School Media Center.

• Dave and Melissa Nystrom would like to donate $500 to be used by the Carroll High School Band Department.

• An anonymous donor would like to donate a bench in honor of Deplieth Jioklow    to be placed on Carroll Middle School grounds.

 

AGENDA ITEM #6 PERSONNEL

 

Personnel -  See Personnel handout.

 

AGENDA ITEM #7 PRESENTATION ON TAG PROGRAM

 

AGENDA ITEM #8 ADMINISTRATION REPORT

 

1. Superintendent and Building Principal Reports -  Casey Berlau and the building principals will provide written reports to the board on what has been happening in the respective buildings and online. 

 

2. Consider allowing Summer Fun Camp Participants to use CCSD buses for field trips during the time frame of June 28th to July 23, 2021(mornings only) - Casey Berlau will .

 

3. Consider FFA Lease with City of Carroll

-The board will consider continuing the AEA Purchasing Agreement for Food Service for the 2021-2022 school year.

 

4. Consider Renewing Cooperative Shared Transportation Director Agreement with Glidden Ralston - The board will consider continuing the shared transportation agreement with the Glidden Ralston CSD for the 2020-2021 school year. 

 

5. Consider Renewing Cooperative Shared Transportation Maintenance Agreement with Glidden Ralston - The board will consider continuing the shared transportation maintenance agreement with the Glidden Ralston CSD for the 2020-2021 school year.

 

F. Consider Renewing AEA Purchasing Agreement for Food Service

G. Athletic Sharing Agreements

 2021 - 2022 Cooperative Sharing Athletic Programs 

Girls Golf - Host School - CHS

Ar-We-Va

Girls Soccer - Host School - CHS

Ar-We-Va, Glidden-Ralston, and Coon Rapids-Bayard

Girls Swimming and Diving - Host School - CHS

Sioux Central, Coon-Rapids Bayard, Denison-Schleswig, East Sac County, Glidden Ralston, ACGC, IKM-Manning, Kuemper, South Central Calhoun, and Ar-We-Va

Girls Cross Country - Host School - Kuemper

Girls Tennis - Host School - Kuemper

Boys Golf - Host School - CHS

Ar-We-Va 

Boys Soccer - Host School - CHS

Ar-We-Va and Glidden-Ralston

Boys Swimming and Diving - Host School - CHS

Coon Rapids-Bayard, Denison-Schleswig, East Sac County, Glidden-Ralston, ACGC, IKM-Manning, Kuemper, South Central Calhoun, and Ar-We-Va

Boys Cross Country - Host School - Kuemper

Boys Tennis - Host School - Kuemper

H. 2021 Graduates  - The Board will consider approval of 2021 Graduates pending meeting the graduation requirements of the CCSD.

I.    Staffing Plan for 2021-2022

J.   PreSchool Calendar for 2021-2022

K.  Board Policy Review - 

Consider 1st Reading of Board Policies

• 705.2 - School Bus Safety Restraints

  • 813.1 - Suspension and Debarment of Vendors and Contractors Procedure (Only change is to renumber policy to 815R1)

  • 815R2 - Using Federal Funds in Procurement Contracts - NEW

The board will have a Second Reading of the following board policies:

• 420- Jury Duty - for review

• 423- Gifts to Employees

• 428- Substance Free Workplace

• 429- Use of Tobacco Products

• 430- Holidays (Non-Bargaining Personnel)

• 432- Worker’s Compensation

• 434- Service Recognition

• 436- Universal Precautions

• 437- Hazardous Chemical Disclosure

• 460- Classified Employee Defined - for review

• 461- Classified Employee Qualifications, Recruitment, and Selection

• 421 - DELETE - Pay Deductions

• 421R1 - DELETE - Pay Deductions Regulations

• 462 - DELETE- Classified Employee Employment

• 463 - DELETE- Classified Employee Assignment

• 464 - DELETE- Salary Schedules (Non-Bargaining Personnel)

 

AGENDA ITEM #9 BUSINESS OFFICE REPORT

 

1. Review 2020 Audit Report

2. Release of Bid documents for High School roof project 

3. Budget Update Reports

The following reports will be shared with the board:

• Physical Plant and Equipment Levy, Sales Tax Revenue and Expenditures, Comparison of Expenses to Published Budget

• Line Item Revenue and Expenditure Report

 

AGENDA ITEM #10 C/A/I

 

AGENDA ITEM #11 SUGGESTIONS FOR MAY 17th BOARD MEETING

 

AGENDA ITEM #12 ADJOURNMENT

 

 

 

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL  BOARD OF EDUCATION   Adams Elementary - Board Conference Room 1026 North Adams Street, Carroll, Iowa Thursday, April 29, 2021 - 12:00 PM (noon)

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

 

1. CALL MEETING TO ORDER (12:00 PM)

 

2. APPROVE AGENDA (12:00 PM)

 

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

3. RATIFY 2021-2022 CONTRACT WITH CEA (12:01 PM)

 

4. ADJOURN (12:05 PM)

 

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary -2nd Floor Music Room 1026 N Adams St., Carroll,  Iowa 51401 April 7, 2021 - 10:00 a.m.

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued. sible future pursued.

 

TENTATIVE AGENDA

 

Estimated Times

 

1. CALL MEETING TO ORDER (10:00 AM) 

 

2. APPROVE THE AGENDA (10:00 AM)  

 

3. INTERVIEW FOR DIRECTOR OF BUSINESS AFFAIRS 

CLOSED SESSION - (10:01 AM)

 

1. Director of Business Affairs Interview   - Closed sessions may be conducted under the provisions of Code of Iowa 21.5.1.i.: To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records.

 

4.   RETURN TO OPEN SESSION (11:00 AM)

 

5.  ADJOURN (11:02 AM)

 

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary -Board Conference Room 1026 N Adams St., Carroll,  Iowa 51401 April 8, 2021 - 12:00 p.m.  (noon)

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued. sible future pursued.

 

TENTATIVE AGENDA

 

Estimated Times

 

1. CALL MEETING TO ORDER (12:00 PM) 

 

2. APPROVE AGENDA (12:00 PM)  

 

3. PUBLIC HEARING ON THE 2021-2022 DISTRICT’S (12:01 PM)

CERTIFIED BUDGET

 

4. INTERVIEW FOR DIRECTOR OF BUSINESS AFFAIRS 

   1. CLOSED SESSION - (12:20 PM)

 

2. Director of Business Affairs Interview   - Closed sessions may be conducted under the provisions of Code of Iowa 21.5.1.i.: To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records.

 

5.   RETURN TO OPEN SESSION (1:20 PM)

 

6.  PERSONNEL (1:26 PM)

 

      7.  ADJOURN (1:30 PM)

 

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary -Board Conference Room 1026 N Adams St., Carroll,  Iowa 51401 April 9, 2021 - 9:00 a.m.

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued. sible future pursued.

 

TENTATIVE AGENDA

 

Estimated Times

 

1. CALL MEETING TO ORDER (9:00 AM) 

 

2. APPROVE THE AGENDA (9:00 AM)  

 

3. INTERVIEW FOR DIRECTOR OF BUSINESS AFFAIRS (9:01 AM)

 

4.   ADJOURN (10:00 AM)

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary -Board Room 1026 N Adams St., Carroll,  Iowa 51401 May 16, 2021 at 5:00 p.m.   Zoom Link: https://zoom.us/j/98067100499?pwd=VDFRM2g0aFdPUW44S1RIa0pYOTdlUT09   Passcode:mZ7BeX

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued. sible future pursued.

 

TENTATIVE AGENDA

 

Estimated Times

 

1. CALL MEETING TO ORDER (5:00 PM)

 

2. APPROVE THE AGENDA (5:00 PM)

 

3. CONSIDER CHANGES TO RETURN TO LEARN PLAN (5:02 PM)

               Consider changes to align with new guidelines from the 

               Iowa Department of Public Health

 

4.  ADJOURN (5:30 PM)

 

AGENDA FOR THE MEETING CARROLL COMMUNITY SCHOOL DISTRICT BOARD OF EDUCATION   Adams Elementary - 1026 N Adams St. Carroll, Iowa 51401   Monday, May 17, 2021 - 5:30 p.m.   Meeting Zoom Link for Public - https://zoom.us/j/92929409142?pwd=bDY5KzlDUnIvY0dNcWFKRll5dUkrZz09   Passcode: S2Ehb6

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

  (Estimated Times)

NOTE: 1)  Audit of Bills –- Onica, please contact Gary to set up a time.

 

1. CALL MEETING TO ORDER (5:30 PM)

 

2. APPROVE AGENDA (5:30 PM)

 

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

B. Consent Agenda

1) Minutes from April 22, 2021 and April 29, 2021

2) Bill List  (see enclosed goldenrod)

• General Fund, Activity Fund, Additional Accounts Payable,

3) Resignations (see personnel handout)

4) Items withdrawn from Consent Agenda

      5) Agreement with SAI for Mentoring and Induction Program for 2021-2022

 

     3. PUBLIC FORUM (5:35 PM)

1. Recognition - School Board Appreciation Month

2. Anyone may address the Board during this time.  Under Iowa Code, no Board action 

is possible, however, until an item is listed on the Agenda and posted 24 hours prior 

to the meeting, except for good cause as allowed under Iowa Code

 

4. OPEN THE PUBLIC HEARING - HIGH SCHOOL ROOF PROJECT BIDS

 

5. CLOSE PUBLIC HEARING

 

6. CONSIDER APPROVAL OF BID FOR HIGH SCHOOL ROOF PROJECT

 

    7. PRESENTATIONS -

 

Facilities Report - Jeff Dvorak

Five Year Facilities Report

Five Year Pavement Management Program (2021-2025)

 

Technology Report - Craig Rowedder

 

8. RATIFY 2021-2022 CONTRACT WITH CESA (5:39 PM)

 

9. DONATIONS (5:45 PM)

 

10. PERSONNEL REPORT (5:45 PM)

1. Approvals for Employment

2. Non-Bargaining Wages and Salaries

3. Starting Pay for 2021-2022

 

11. ADMINISTRATIVE REPORT (5:50 PM)

A. Superintendent and Building Principal Reports

• Superintendent’s Report

• Mrs. McKenzie’s Report

• Mr. Raymond’s Report

• Mr. Rabbitt’s Report

B.  Transportation Contract with Region XII

C.  Consider approval of District Career Guidance Plan

D.  Consider agreement for Leader In Me program for the 2021-2022 school year

E.  Job descriptions: 

Preschool Instructor - New

Counselor - CMS

F. Second readings of board policies for review

• 705.2 - School Bus Safety Restraints

• 813.1 - Suspension and Debarment of Vendors and Contractors Procedure (Only change is to renumber policy to 815R1)

• 815R2 - Using Federal Funds in Procurement Contracts - NEW

G.  Board policy review

• 468 - Employee Wage and Overtime Compensation

• 470 - Classified Termination of Employment

• 471 - Staff Reduction Through Termination

• 472 - Sick Leave (NonBargaining Personnel)

• 473 - Personal Leave (Non-Bargaining Personnel)

• 474 Bereavement Leave (Non-Bargaining Personnel)

 

 

12. BUSINESS OFFICE REPORT (6:10 PM)

A. Capital Outlay

1. Boiler Repair at Adams Elementary 

2. Technology Purchases

3. Bid for updating software for HVAC controls at Carroll High School

4. School bus bids

B. Fees - Textbook Fee/Electronic Textbook Fee

C.  Budget Reports 

• Sales Tax Revenue and Expenses; Physical Plant and Equipment Levy; Actual Expenses to Published Budget 

• Line Item Revenue and Expenditures by Facility

• Local Option Sales Tax Fund

 

13.    CLOSED SESSION - SUPERINTENDENT EVALUATION (6:30 PM)

 

Closed sessions may be conducted under the provisions of Code of Iowa 21.5.1.i.:  

To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records requirements.

 

14. CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:45 PM)

 

1. Last Day of School - May 28-Two hour early dismissal 

2. June Board meeting - June 21, 2021

C. Special Board Meeting - End of Year Bills - June 28- Noon Meeting

 

    15. SUGGESTIONS FOR JUNE 21st BOARD MEETING (6:50 PM)

1. Approval of Student and Staff Handbooks for 2021-2022

 

16.  ADJOURNMENT (6:55 PM)

 

=========================================================================

ADDENDUM TO THE MAY 17, 2021, BOARD AGENDA

 

AGENDA ITEM #2 APPROVE AGENDA

 

2. 3 - Resignations - See Personnel Handout 

B.   5 - Agreement with SAI - the Board will consider entering into an agreement with School Administrators of Iowa for a Mentoring and Induction Program

 

 

AGENDA ITEM #3 PUBLIC FORUM

1. The board will take a brief recess to acknowledge board members for their dedication and service.

2. No one has notified the district office to address the board as of May 12, 2021. 

 

AGENDA ITEM #4 PUBLIC HEARING - HIGH SCHOOL ROOF PROJECT

The board will hold a public hearing and review the bids that were received for the High School roof project.

 

AGENDA ITEM #5 CLOSE PUBLIC HEARING 

 

AGENDA ITEM #6 CONSIDER APPROVAL OF BID FOR ROOF PROJECT 

 

AGENDA ITEM #7 PRESENTATIONS 

 

AGENDA ITEM #8 RATIFY 2021-2022 CONTRACT WITH CESA

1. Approve Agreement with CESA and Carroll Board of Education - The board will consider approving an agreement with CESA and the Board of Education for 2021-2022

 

AGENDA ITEM #9 DONATIONS

 

AGENDA ITEM #10 PERSONNEL REPORT

A.  Approvals for Employment (See personnel handout)

B. Non-Bargaining Wages and Salaries - The board will consider Non-bargaining wages and salaries.

C. Starting and Substitute Pay Rate Recommendations for 2021-2022: - The board will consider recommendations for the starting and substitute pay increases.

 

AGENDA ITEM #11 ADMINISTRATIVE REPORT

A.Superintendent and Building Principal Reports

• Superintendent’s Report

• Mrs. McKenzie’s Report

• Mr. Raymond’s Report

• Mr. Rabbitt’s Report

B.  Transportation Contract with Region XII - Casey Berlau will present a contract for renewal with Region XII.

C.  Consider approval of District Career Guidance Plan

D.  Consider agreement for Leader In Me program for the 2021-2022 school year

E.  Job descriptions: 

Preschool Instructor - New

Counselor - CMS

F. Second readings of board policies for review

• 705.2 - School Bus Safety Restraints

• 813.1 - Suspension and Debarment of Vendors and Contractors Procedure (Only change is to renumber policy to 815R1)

• 815R2 - Using Federal Funds in Procurement Contracts - NEW

G.  Board policy review

• 468 - Employee Wage and Overtime Compensation

• 470 - Classified Termination of Employment

• 471 - Staff Reduction Through Termination

• 472 - Sick Leave (NonBargaining Personnel)

• 473 - Personal Leave (Non-Bargaining Personnel)

• 474 Bereavement Leave (Non-Bargaining Personnel)

 

AGENDA ITEM #12 BUSINESS OFFICE REPORT

A. Capital Outlay

5. Boiler Repair at Adams Elementary 

6. Technology Purchases

7. Bid for updating software for HVAC controls at Carroll High School

8. School bus bids

B. Fees - Textbook Fee/Electronic Textbook Fee

C.  Budget Reports 

• Sales Tax Revenue and Expenses; Physical Plant and Equipment Levy; Actual Expenses to Published Budget 

• Line Item Revenue and Expenditures by Facility

• Local Option Sales Tax Fund

 

AGENDA ITEM #13 CLOSED SESSION - SUPERINTENDENT EVALUATION

 

AGENDA ITEM #14 CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION

 

AGENDA ITEM #15 SUGGESTIONS FOR JUNE MEETING

 

AGENDA ITEM #16 ADJOURN

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary School  Board Conference Room 1026 N Adams St. Carroll,   IA    51401   June 22, 2021 - 5:30 p.m.   PLEASE NOTE CHANGE FROM MONDAY TO TUESDAY

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

TENTATIVE AGENDA

(Estimated Times)

NOTE: 1)  Audit of Bills -    Jen, please contact Gary to set up a time.

 

1. CALL MEETING TO ORDER (5:30 PM)

 

2. APPROVE AGENDA (5:30 PM)

 

1. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

3.  CONSENT AGENDA

A.  Minutes from May 16, 2021, May 17, 2021, June 3, 2021 (see enclosed blue)

• Activity Bill List

• General Fund Bill List and Other Funds 

B.  Resignations (see personnel handout)

C.  Items withdrawn from consent agenda

 

4.  PUBLIC FORUM (5:40 PM)

1. Anyone may address the board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

5. PERSONNEL REPORT (5:41 PM)

 

1. Approvals for Employment - See Personnel Handout

2. Superintendent Contract

 

6.  PRESENTATIONS

1. Transportation Report - busing for the 2021-2022 school year

2. Presentation by Elementary Staff on Leader In Me

7. ADMINISTRATIVE REPORT (5:58 PM)

 

1. Superintendent’s Report

2. Administrator Reports- written only

CHS Principal’s Report

CMS Principal’s Report

FV and Adams Elementary Principal’s Report

3. Consider increases to teacher leadership stipend amounts for 2021-2022

4. Consider approval of agreement with Manson Northwest Webster CSD for the North Central Consortium

5. Handbook Revisions

   1. CMS Staff Handbook

   2. CMS Student Handbook

   3. CHS Student Handbook

   4. CHS Staff Handbook 

   5. FV and AES Staff Handbook

   6. FV and AES Student Handbook

   7. Coaches Handbook

   8. Tiger Zone Handbook

F. Adoption of Tiger Zone Employee Handbook

G. Present district hiring manual

H. Appoint Level II Investigator for 2021-2022- Carroll Police Department is willing to be the Level II Investigator (Phone 792-3536)

I.  Job Descriptions

   Transportation Wash Technician

  Executive Assistant to the Superintendent

J.  Board Policy Review - Second Reading

• 468 - Employee Wage and Overtime Compensation

• 470 - Classified Termination of Employment

• 471 - Staff Reduction Through Termination

• 472 - Sick Leave (NonBargaining Personnel)

• 473 - Personal Leave (Non-Bargaining Personnel)

• 474 Bereavement Leave (Non-Bargaining Personnel)

K.  Request permission to seek quotes for trainer services for 2021-2022

L.  Approve Admission Prices to events for 2021-2022

 

8. BUSINESS OFFICE REPORT (6:30 PM)

 

1. Budget Updates 

Sales Tax and PPEL

Line-Item Revenues

2. Consider request to dispose of four school buses

3. Summer Projects

Carpet replacement bids

Exhaust fan repair/replacement at Carroll High School

4. Consider quotes for cameras at Adams Elementary

Walsh

ByteSpeed

5. Fees - Textbook Fee/Electronic Textbook Fee; Activity Pass Price

6. Parking lot maintenance quotes

7. Cement Work

CMS North driveway

8. Consider approval of study of HVAC system in the Kindergarten and Preschool pods at Fairview Elementary

9. Resolution to approve Nicole McCarville as signer at banking institutions

 

9.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:45 PM)

 

1. Special Board Meeting - End of Fiscal Year Bills - June 28, 2021 - 12:00 pm (noon)

 

10.  SUGGESTIONS FOR JULY 19, 2021 BOARD MEETING (6:50 PM)

 

1. 2021-2022 Legislative Priorities

2. Appointment of Board Secretary/Treasurer (Code 279.3)

3. Issue of Warrants Resolution

4. Milk and Bread Bids

5. Zoom meeting with Team Works on board and district goals setting, mission, vision, etc.

 

11. ADJOURNMENT (7:00 PM)

 

ADDENDUM TO THE JUNE 21, 2021 BOARD AGENDA

 

AGENDA ITEM #2 APPROVE AGENDA

2. Consent Agenda

 

AGENDA ITEM #3 CONSENT AGENDA

 

AGENDA ITEM #4 PUBLIC FORUM

1.  

 

AGENDA ITEM #5 PERSONNEL REPORT

1. Approvals for Employment - See Personnel Handout

2. Superintendent Contract

 

AGENDA ITEM #6 PRESENTATIONS

1. Transportation Report - busing for the 2021-2022 school year

2. Presentation by Elementary Staff on Leader In Me

AGENDA ITEM #7 ADMINISTRATIVE REPORT

1. Superintentdents’ Report

 

B.   Administrator Reports- the principal’s written report will be linked but they will not go through their reports at the meeting.  If board members have questions, they can ask at this time.

 

C.   Consider increases to teacher leadership stipend amounts for 2021-2022

 

D.  Consider approval of agreement with Manson Northwest Webster CSD for the North Central Consortium - The recommendation is to approve this agreement. The cost is significant but it is a program we have used in previous years. If we do not send a student to NCC, we will receive the money we paid back, except for the lease portion of the fees.

 

E.   Handbook Revisions

• CMS Staff Handbook

• CMS Student Handbook

• CHS Student Handbook

• CHS Staff Handbook 

• FV and AES Staff Handbook

• FV and AES Student Handbook

• Preschool Handbook

• Coaches Handbook

• Tiger Zone Handbook

 

F. Adoption of Tiger Zone Employee Handbook - we are required to have an employee handbook to meet DHS requirements.

 

F. Present district hiring manual

 

G. Appoint Level II Investigator for 2021-2022- Carroll Police Department is willing to be the Level II Investigator (Phone 792-3536) - Police Chief Brad Burke has been contacted and they are willing to serve as the district’s level II investigator.

 

H.  Job Description  - Transportation Wash Technician

Executive Administrative Assistant to the Superintendent

 

I.  Board Policy Review - Second Reading

• 468 - Employee Wage and Overtime Compensation

• 470 - Classified Termination of Employment

• 471 - Staff Reduction Through Termination

• 472 - Sick Leave (NonBargaining Personnel)

• 473 - Personal Leave (Non-Bargaining Personnel)

• 474 Bereavement Leave (Non-Bargaining Personnel)

 

AGENDA ITEM #8 BUSINESS OFFICE REPORT

A. Budget Updates 

Sales Tax and PPEL

Line-Item Revenues

2. Consider request to dispose of four school buses

3. Summer Projects

Carpet replacement bids

Exhaust fan repair/replacement at Carroll High School

4. Consider quotes for cameras at Adams Elementary

Walsh

ByteSpeed

5. Fees - Textbook Fee/Electronic Textbook Fee; Activity Pass Price

6. Parking lot maintenance quotes

7. Cement Work

CMS North driveway

8. Consider approval of study of HVAC system in the Kindergarten and Preschool pods at Fairview Elementary

9. Resolution to approve Nicole McCarville as signer at banking institutions

 

AGENDA ITEM #9 CAI (CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION)

1. Special Board Meeting June 28, 2021, 12:00 p.m.

 

AGENDA ITEM #10 SUGGESTIONS FOR JULY 19 BOARD MEETING

1.  2020 - 2021 Legislative Priorities

2. Appointment of Board Secretary/Treasurer (Code 279.3)

3. Issue of Warrants Resolution

4. Milk and Bread Bids

5. Other Suggestions

 

AGENDA ITEM #11 ADJOURN

 

AGENDA- Special Board Meeting CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary -Board Room 1026 N Adams St., Carroll,  Iowa 51401 June 28, 2021 at 12:00 p.m. (noon)

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued. sible future pursued.

 

TENTATIVE AGENDA

 

Estimated Times

 

1. CALL MEETING TO ORDER (12:00 PM)

 

2. APPROVE THE AGENDA (12:00 PM)

 

3. APPROVE END OF YEAR BILLS (12:02 PM)

            

4. PERSONNEL (12:15 PM)

        

5. HVAC UPGRADES AT CHS  (12:22 PM)

 

6.  AES CAMERA BIDS (12:24 PM)

 

7.    ADJOURN (12:30 PM)