1. CALL MEETING TO ORDER     (6:00 PM)

2. APPROVE AGENDA     (6:01 PM)

          A.  Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

          B.  Consent Agenda

1. Minutes from May 20, 2019 and May 30, 2019 (see enclosed blue)

   • Activity Bill List #1, Activity: Co-ed Golf, Activity: Boys and Girls State Golf

   • General Fund Bill List and Other Funds 

2. Resignations (see personnel handout)

3. Items withdrawn from consent agenda

4. Field Trips

 

3. PUBLIC FORUM    (6:03 PM)

          A.  Anyone may address the board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and
          posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

4. DONATIONS    (6:06 PM)

5. SCHOOL IMPROVEMENT REPORT    (6:08 PM)

          A.  IGDIs/FAST 2018-2019 results

          B.  NWEA Math 2018-2019 results

 

6. PERSONNEL REPORT    (6:10 PM)

          A.  Approvals for Employment - See Personnel Handout   

7. ADMINISTRATIVE REPORT    (6:15 PM)

1. Handbook Revisions

          a.  CMS Eligibility Policy

          b.  CMS Student Handbook Revisions

          c.  CMS Staff Handbook

          d.  CMS Staff Handbook Revisions

          e.  CMS Student Handbook

          f.  CHS Student Handbook Revisions

          g.  CHS Teacher Handbook 

          h.  FV and AES Staff Handbook

          i.  FV and AES Student Handbook

          j.  Preschool Handbook

     2.   Approve CESA Contract

     3.   Approve CEA Contract

     4.   Consider revising policy #319  Administrator Insurance

     5.   Consider revision of policy #401 Equal Employment Opportunity and Affirmative Action

     6.   Consider adopting new policy #426 Affirmative Action Grievance Procedure

     7.   Consider adopting new policy #499 Suicide Prevention and ACES Training Requirements

     8.   Review 400 Series

     9.   Consider revision policy #708R1 Bus Service Eligibility Regulation

     10. Second Reading Of Policies: 
           Policy 303 Superintendent Qualifications, Recruitment, and Appointment
           Policy 413 Personnel Health and Safety
           Policy 495 Substitutes (Teachers)
           Policy 208 Term of Office

     11. Driver Education Program; Driver Education Fees; Class credit; Contract for Driver's Education     Services

     12. MICA program - (Mid-Iowa Community Action) grant money to work with schools.  Tammie     McKenzie and Larry Lesle are recommending this
           program for CMS and CHS students.         An instructor would offer lessons in Self-Esteem, Learning Strategies & Time Management and    
           Networking, Jobs, & Money Lessons. At CHS we are looking at ROAR and Advisory time. 

    13.  Appoint Level II Investigator 

  8.  BUSINESS OFFICE REPORT    (6:50 PM)

     A.  High School Gymnasium Control Room Proposal

     B.  Proposal to replace district-wide radio system

     C.  Sealed Bids on Used Buses

     D.  Budget Updates
           a.  Sales Tax and PPEL
           b.  Line-Item Revenues   

 

9. CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION    (7:05 PM)

     A.  Special Board Meeting - End of Fiscal Year Bills - June 27, 2019 - 12:00 pm

 

10. SUGGESTIONS FOR JULY 15, 2019 BOARD MEETING    (7:10 PM)

     A.  Annual Progress Report

     B.  2019 - 2020 Legislative Priorities

     C.  Appointment of Board Secretary/Treasurer (Code 279.3)

     D.  Issue of Warrants Resolution

     E.  Job Descriptions

     F.  Other Suggestions

 

12. ADJOURNMENT    (7:15 PM)

 

ADDENDUM TO THE JUNE 18, 2019 BOARD AGENDA

 

AGENDA ITEM #2    APPROVE AGENDA

  B.  Consent Agenda

  C.  Field Trip - The Carroll Area FFA chapter would like permission for three students to attend Washington Leadership Conference. Registration is being paid 1/3 by the student, 1/3 by the FFA alumni, and 1/3 by the chapter.  The chapter will cover the whole cost and receive reimbursement for those three students from each individual’s family and the alumni.  Conference is held through the National FFA Organization in Washington DC. Iowa FFA organizes two charter buses with included chaperones for all Iowa FFA members attending WLC.  The Conference is from June 11 through 16. Approval is requested after the fact.

  

 

AGENDA ITEM #3    PUBLIC FORUM

 

AGENDA ITEM #4    DONATIONS

  A.  Kids Christmas Wish Fund (through KCIM/KKR) wishes to donate $700 to the Summer Meal Program

  B.  Beth Wiederin wishes to donate a 50 year old (or older) John Deer B tractor to the FFA program.  This would be for the purpose of the students learning the restoration process. The tractor has an estimated value of $2,000.

  C.  Two employees of Wells Fargo have made donations of $100 each.   They want the donations to be used by CMS.

 

AGENDA ITEM #5    SCHOOL IMPROVEMENT REPORT

  A. IGDIs/FAST 2018-2019 results

  B. NWEA 2018-2019 results

 

AGENDA ITEM #6    PERSONNEL REPORT

  A.  Approvals for Employment - See Personnel Handout

 

AGENDA ITEM #7    ADMINISTRATIVE REPORT

 1.    Handbook Revisions  

        a.  CMS Eligibility Policy
        b.  CMS Student Handbook Revisions
        c.  CMS Staff Handbook
        d.  CMS Staff Handbook Revisions
        e.  CMS Student Handbook
        f.   CHS Student Handbook Revisions
        g.  CHS Teacher Handbook 
        h.  FV and AES Staff Handbook
         i.  FV and AES Student Handbook
         j.  Preschool Handbook

      

 2.   Approve CESA Contract       

3.    Approve CEA Contract

4.    Consider adopting new policy #319 Administrator Insurance

5.    Consider revision of policy #401 Equal Employment Opportunity and Affirmative Action

6.    Consider revision of  policy #426 Affirmative Action Grievance Procedure

7.    Consider adopting new policy #499 Suicide Prevention and ACES Training Requirements

8.    Review 400 Series

9.    Consider revision policy #708R1 Bus Service Eligibility Regulation

10.    Second Reading Of Policies:         

• Policy 303 Superintendent Qualifications, Recruitment, and Appointment
• Policy 413 Personnel Health and Safety
• Policy 495 Substitutes (Teachers)
• Policy 208 Term of Office   

11.    Driver Education Program; Driver Education Fees; Class credit; Contract for Driver Ed Services - For some time DE has counted as .5 credit on high school students transcripts along with the grade that the student receives.  Years ago Dr. Ed was taught during the school day and then that made sense. Since then the format of the DE program has changed drastically with outside companies teaching DE and students now having to pay for it.  It no longer is logical to have this on their transcript. Mrs. McKenzie is proposing this ceases starting with the class of 2020 (this years’ juniors - to be seniors). The Building Assistance Team is in agreement with this proposal.

Consider increasing the Driver’s Education Fee to $375; The board will consider entering into a contract with Deluxe Driving Academy.

13.  MICA program - (Mid-Iowa Community Action) grant money to work with schools.  Tammie McKenzie and Larry Lesle are recommending this program for CMS and CHS students. An instructor would offer lessons in Self-Esteem, Learning Strategies & Time Management and Networking, Jobs, & Money Lessons. At CHS we are looking at ROAR and Advisory time. 

 14.    Appoint Level II Investigator for 2019-2020 to replace Kathy Reilly who is retiring.  Carroll Police Department, is recommended as Level II Investigator. (Phone 712-792-3536) 

AGENDA ITEM #8    BUSINESS OFFICE REPORT

A.  High School Gymnasium Control Room Proposal - the board will discuss the possibility of having a control room at CHS.

B.  Proposal to replace district-wide radio system -the board will discuss options for updating the radios the transportation department currently uses and expand it to office use in each building.

C.  Sealed Bids on Used Buses:  Only one sealed bid was received.  Mike Huff, a salvage dealer from Blencoe, offered $501.01 for each bus.  There was a minimum bid of $500 stipulated. He buys and sells old buses, we have purchased parts from him in the past.

D.  Budget Updates

• Sales Tax and PPEL
• Line-Item Revenues

 

AGENDA ITEM #9    C/A/I

A.  Special Board Meeting June 27, 2019, 12:00 p.m.

 

TENTATIVE AGENDA

Estimated Times

1. CALL MEETING TO ORDER    (12:00 PM) 

2. APPROVE THE AGENDA    (12:01 PM)

          a.  Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

          b.  Consent Agenda   

3. REVIEW/APPROVE END OF THE YEAR BILLS    (12:03 PM)

4. SECOND READING OF BOARD POLICIES    (12:15 PM)

   1. 319 Insurance (new)

   2. 401 Equal Employment Opportunity and Affirmative Action

   3. 426 Affirmative Action Grievance Procedure

   4. 467 Evaluation -Classified Employees (delete)

   5. 468 Employee Minimum Wage and Overtime Compensation 

   6. 469 Resignation - Classified Personnel

   7. 476 Grievance Procedure (delete)

   8. 485 Licensed Employee Salary Schedule (delete)

   9. 487 Insurance - Licensed Staff (delete)

   10. 488 Evaluation Procedure - Licensed Employees (delete)

   11. 499 Suicide Prevention and ACES Training Requirements (new)

   12. 708R1 Bus Service Eligibility Regulation

5. CONSIDER REVISING BOARD POLICY 538R1    (12:20 PM)

6. CONTROL ROOM BID    (12:25 PM)

7. CLOSED SESSION    (12:30 PM)

   Under Iowa Code, Chapter 21.5, the reason for holding a closed session must be announced and entered in the minutes. The reason must be for one of the reasons specified in the law. The following is a sample motion for having a closed session:

   “I move that we hold a closed session as authorized by section 21.5(1)(a) of the open meetings law to review or discuss records which are required or authorized to be kept confidential.

   Consider action on EMERGENCY OPERATION PLAN

   The Emergency Operations Plan is to remain confidential and to be discussed in closed session prior to board approval. Iowa Code section 280.30 - High-quality School Building Emergency Operations Plans states, “The plan shall be confidential and shall not be a public record subject to disclosure under chapter 22.” 

8. RETURN TO OPEN SESSION    (12:35 PM)

9. ADJOURNMENT    (12:36 PM) 

 

 TENTATIVE AGENDA                                   (Estimated Times)

NOTE:    1)  Audit of Bills -  Karen please contact Gary to set up a time.

1. CALL MEETING TO ORDER     (5:30 PM)
    

2. APPROVE AGENDA     (5:33 PM)

          A.  Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

         B.  Consent Agenda
               1.  Minutes from June 18, 2019, and June 27, 2019 (see enclosed blue)

               2.  Bill Lists

• General Fund, General Fund Bill List #2
• Activity Fund
  

  3. Resignations (see personnel handout)

  4. Field Trips

  5. Items withdrawn from consent agenda

 

3. PUBLIC FORUM    (5:35 PM)

          A.  Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

4. DONATIONS    (5:40 PM)

    

5. PERSONNEL REPORT                                                                           (5:40 PM)

          A.  Approvals for Employment - See Personnel Handout

 

6. ADMINISTRATIVE REPORT    (5:45 PM)

          A.  North Central Consortium Agreement for 2019-2020

          B.  St. Anthony athletic training agreement

          C.  Starting and Substitute Pay for 2019-2020

          D.  IASB 2019 Legislative Priorities

          E.  Board Policy Revision - 

                1.  2nd reading of policy 538R1 Co-Curricular Activities and Competitions

               First Reading of the following policies:

               1.  210 Board of Directors’ Conflict of Interest

               2.  501R3 Attendance Center Assignment (New)

               3.  508 Graduation Requirements

               4.  609 Special Education

               5.  617 Basic Instruction Program

 

7.  BUSINESS OFFICE REPORT    (6:00 PM)

     A.  Appointment of Board Secretary/Treasurer (Code 279.3) - Oath of Office

     B.  Resolution for Issue of Warrants 2019 - 2020

     C.  Bank Depositories Resolution for 2019 - 2020

     D.  Parks and Rec member: City of Carroll

     E.  Tire Bids

     F.  Copier Bids

     G.  Sound System Bids

     H.  CHS Commons Wall Bids

      I.  Radio System Bids

      J.  Preschool Agreement with Kuemper

     K.  Capital Outlay

           A.  Adams Street Parking/Crosswalk Project

          B.  Sidewalk replacement from Adams gym to the north end of the north/south sidewalk.

     L.  Budget Updates

• FY 19 Voted PPEL and Actual Expenses and Revenues
• FY 19 PPEL, and Actual Expenses and Revenues
• FY 19 Sales Tax Fund   

 

8.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION    (6:25 PM)

     A.  August 14th, 15th, 16th - New Teachers Report 

     B.  August 19th - All Staff Report 

     C.  August 19th - August Board Meeting 

     D.  August 23rd - First Day of School with Students 

 

9.  SUGGESTIONS FOR AUGUST 19, 2019 BOARD MEETING    (6:30 PM)

     A.  Appointments for the 2019 - 2020 school year

     B.  Other Suggestions

 

10.  ADJOURNMENT    (6:45 PM)

 

ADDENDUM TO THE JULY 22, 2019 BOARD AGENDA

AGENDA ITEM #2    APPROVE AGENDA

    B.4.  Field Trip - This is after-the-fact.  Ms. Samantha Clasen and six members of the dance team attended the Just for Kix camp in Storm Lake July 13th through 16th.  They left on Saturday, July 13th and returned on Tuesday, July 16th. Ms. Clasen drove the members of the dance team.

 

AGENDA ITEM #3    PUBLIC FORUM

A.    Public Forum - As of July 12, 2019, no one has contacted the district office to address the Board.

 

AGENDA ITEM #4    DONATIONS

1.  

 

AGENDA ITEM #5    PERSONNEL REPORT

1. Approvals for Employment - See Personnel Handout

 

AGENDA ITEM #6    ADMINISTRATIVE REPORT

A.North Central Consortium Agreement for 2019-2020 - The board will consider entering into an Agreement for services at the North Central Consortium (Manson Northwest Webster School)

B. St. Anthony athletic training agreement

C. Starting and Substitute Pay for 2019-2020

D. IASB 2019 Legislative Priorities

E. Board Policy Revision - The board will consider approving the 2nd reading of policy 538R1- Co-Curricular Activities and Competitions

First Reading of the following policies:  The board will consider revisions to the following policies:

1. 210 Board of Directors’ Conflict of Interest

2. 501R3 Attendance Center Assignment (New)

3. 508 Graduation Requirements

4. 609 Special Education

5. 617 Basic Instruction Program

 

AGENDA ITEM #7    BUSINESS OFFICE REPORT

A.  Appointment of Board Secretary/Treasurer (Code 279.3) - Gary Bengtson will be recommended to serve as the Board Secretary-Treasurer for the 2019 -2020 school year and take the following oath:  

• "Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa and that you will faithfully and impartially to the best of your ability discharge the duties of the office of secretary-treasurer in the Carroll Community School District as now or hereafter required by law?"

B.  Resolution for Issue of Warrants 2019 - 2020 - The following is a resolution authorizing payment of certain warrants when the Board is not in session.  The auditor recommends that the Board approve this resolution annually: 

• The Board of Directors of the Carroll Community School District hereby authorizes the Board secretary to issue warrants when the board is not in session for the payment of utilities, freight, drayage, express postage, salaries, state and federal taxes, FICA, IPERS, CEA dues, CESA dues, employee annuities, United Way contributions, health insurance premiums, Carroll Recreation Center Dues, advance transportation expenses, registration fees and related costs, court-ordered garnishments, and previously approved contracted expenses.

C.  Bank Depositories for 2019 - 2020 - As required in Board Policy 810, the approval of a financial institution as a depository shall be written resolution or order which shall be entered or recorded in minutes of the approved, and specify the maximum amount which may be kept on deposit in each depository.  

D.  Parks and Rec member: City of Carroll

E.  Tire Bids:  The board will review the results of the tire bids that were opened July 12, 2019.

F.   Copier Bids: Gary Bengtson will present information on copier bids

G.  Sound System Bids

H.  CHS Commons Wall Bids

I.    Radio System Bids

J.    Preschool Agreement with Kuemper: The Board will consider entering into an agreement     with Kuemper for four year old preschool for 2019-2020.

K.   Capital Outlay

      A.   Adams Street Parking/Crosswalk Project - information will be presented regarding eliminating the south crosswalk and adding parking spaces to the east side of Adams street between the existing parking and the receiving (loading dock) driveway.  The Carroll City council has given permission to proceed with renovation plans.

     B.  Plan to replace sidewalk from the Adams gym doors to the north sidewalk next to the fire lane.  The sidewalk is currently not ADA compliant.
Keith Nelson Builders submitted a bid for $33,000.   WCI was contacted but said due to time constraints they would not be submitting a bid.

 

L. Budget Updates - Several budget reports will be shared with the board. 

• FY 19 Voted PPEL and Actual Expenses and Revenue
• FY 19 PPEL, and Actual Expenses and Revenues
• FY 19 Sales Tax Fund

 

AGENDA ITEM #8    C/A/I

A.  August 14th, 15th, 16th - New Teachers Report 

B.  August 17th - All Staff Report 

C.  August 19th- August Board Meeting 

D.  August 23rd - First Day of School with Students 

 

 TENTATIVE AGENDA                        (Estimated Times)

NOTE:    1)  Audit of Bills –- Jon, please contact Gary to set up a time.

 

    1.    CALL MEETING TO ORDER     (5:30 PM)

 

    2.    APPROVE AGENDA     (5:32 PM)

    A.    Additions (topics not included on the posted agenda may be added only if good             cause exists as defined in Iowa Code).

    B.    Consent Agenda

        1)    Minutes from July 22, 2019           

        2)    Bill List 

• August General Fund and Food Service Bill List (includes FY 19 GAPP)
• 2nd General Fund List 
• Activity Bill List 

        3)    Resignations (see personnel handout)

        4)    Field Trips

        5)    Items withdrawn from consent Agenda

   

3. PUBLIC FORUM    (5:35 PM)

   

    A.    Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

4. DONATIONS    (5:40 PM)

 

5. PERSONNEL REPORT    (5:45 PM)

        A.  Approvals for Employment - See Personnel Handout

 

6. ADMINISTRATIVE REPORT    (5:50 PM)

 

1. Administrative Appointments for 2019 - 2020
2. Approve Preschool Calendar changes for 2019-2020
3. Memorandum of Understanding with Head Start
4. Discuss/Review/Revise/Adopt Job Descriptions
             Drama Coach - Head
             Drama Coach - Assistant
             Yearbook Sponsor
             Weight Room Supervisor - Middle School
             Coach - 9th Grade
             Coach - Middle School
             Coach - Head Varsity
             Coach - Assistant
             Prom Sponsor -New
5. Discuss/Review/Revise Board Policies

   • Board Policies 200 Series

   • Board Policy 915 Facility Use or Rental

   • 2nd reading of board policies: 

     • 501R3 Attendance Center Assignment (New)

     • 508 Graduation Requirements

     • 538R1 Co-Curricular Activities and Competitions

     • 609 Special Education

     • 617 Basic Instruction Program

    6.  Superintendent Report

 

7.  BUSINESS OFFICE REPORT    (6:15 PM)

 

A.  Bids
           Bakery Bids
           Dairy Bids

B.  CHS Commons Wall Bids

C.  Lighting Replacement (to LED) at CMS Gym -Bids

D.  Budget Reports - 
            FY 19 Budget Reports

E.   Consider purchase of a school vehicle

           

8. CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION    (6:25 PM)

A.  August 20 - K - 8 Open House

B.  August 21 - Professional Development; High School Open House 9th-12th Grades

C.  August 23 - First Day of School

D.  August 27 - First Day of School for Preschool

E.  November 20 - IASB Convention

F.  Discuss Election Changes for School Board Members - Open Seats

 

9. SUGGESTIONS FOR SEPTEMBER 16th BOARD MEETING    (6:28 PM) 

A.  Annual Meeting

B.  Meet New Teachers

C.  Other Suggestions

 

10. ADJOURNMENT    (6:30 PM) 

 ADDENDUM TO THE AUGUST 19, 2019, BOARD AGENDA    

 

AGENDA ITEM #2    CONSENT AGENDA

 

AGENDA ITEM #3    PUBLIC FORUM   

    A.    Public Forum - No one has contacted the district office as of August 15, 2019.

 

AGENDA ITEM #4    DONATIONS

     A. There are no donations this month

 

AGENDA ITEM #5    SCHOOL IMPROVEMENT REPORT

     A.    No School Improvement Report

 

AGENDA ITEM #8    PERSONNEL REPORT

     A.  See personnel handout for approvals of employment.

      

 

 AGENDA ITEM #9    ADMINISTRATIVE REPORT

A.  Administrative Appointments for 2019 - 2020 - Dr. Casey Berlau will present the administrative appointments for board approval.

1. Education Equity Officer – Crystal Boes
2. Section 504 Coordinator – Crystal Boes
3. Employee Sexual Harassment Compliance Officers – Dr. Casey Berlau & Sue Ruch; alternate Gary Bengtson
4. Abuse of Students by Employees - Level I Investigator, Gary Bengtson and Kathy Cordes, alternates Dr. Casey Berlau and Sue Ruch; Level II Investigator – Carroll Police Department
5. Americans with Disabilities Act Compliance Officer - Crystal Boes
6. Homeless Liaison – Gary Bengtson
7. Fairview: Crystal Boes and Dr. Casey Berlau 
   Adams: Crystal Boes and Dr. Casey Berlau
   CMS: Jill Greiman; 
   CHS: Larry Lesle and Randy Bissen.  
   *Deputy Principals - 
   *Deputy Superintendent – Gary Bengtson and Sue Ruch

*Deputy is defined as the administrator-in-charge during the absence of the regular administrator.

 

C.  Memorandum of Understanding with Head Start - The board will consider an MOU with Head Start.  It outlines each entities responsibilities and matches the past MOU’s.

 

D.  Review Job Descriptions: The following job descriptions will be discussed/reviewed/adopted:

   a.  Coach - Head Varsity
   b.  Coach - Assistant
   c.  Coach - 9th Grade
   d.  Coach -Middle School
   e.  Weight Room Supervisor - Middle School
   f.   Drama Coach - Head
   g.  Drama Coach - Assistant
   h.  Yearbook Sponsor
    i.  Prom Sponsor

d.  Review Board Policies - The board will review Board Policy 
        Board Policies 200 Series
        Board Policy 915 Facility Use

• 2nd reading of board policies: 

  • 501R3 Attendance Center Assignment (New)

  • 508 Graduation Requirements

  • 538R1-Co-Curricular Activities and Competitions

  • 609 Special Education

  • 617 Basic Instruction Program

 

AGENDA ITEM #7    BUSINESS OFFICE REPORT

 

A.  Bids - Gary Bengtson will present bids for Bakery and Dairy Products for the Food Service Department

• Bakery Bids

• Dairy Bids

B.  CHS Commons Wall Bids - Gary Bengtson/Jeff Dvorak will present bids for Co mmons Wall Bids

 C.  Lighting Replacement (to LED) at CMS Gym -Bids - Gary Bengtson/Jeff Dvorak will present bids for cost to replace lighting in CMS Gym with LED lights

D.  Budget Reports - Gary Bengtson will present budget reports

        FY 19 Budget Reports

 E.  Consider purchase of a school vehicle - Gary Bengtson/Jeff Cullen will present information to the board regardings costs for a school vehicle. 

 

TENTATIVE AGENDA - ANNUAL MEETING        Estimated Time

1. CALL MEETING TO ORDER      (5:30 PM)

2. APPROVE AGENDA      (5:32 PM)

          A.  Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

          B.  Consent Agenda
               1.  Minutes from Board Meeting of August 19, 2019
               2.  Field Trips (See enclosed green) 
               3.  Items withdrawn from Consent Agenda

3. PUBLIC FORUM    (5:40  PM)

Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

     4.  INTRODUCTION OF NEW TEACHERS                                                       (5:46 PM)

     5.  SHORT RECESS TO VISIT WITH NEW TEACHERS    (5:50 PM)

     6.  BUSINESS OFFICE REPORT    (5:55 PM)

            A.  FY 19 Annual Settlements
           B.  FY 19 Certified Annual Report (CAR)
           C.  FY 19 Special Education Supplement to CAR
                1. Request For Modified Allowable Growth and Supplemental Aid for a Special Education Deficit 
           D. Financial Reports

     7.  ADJOURNMENT    (5:58 PM)

ADDENDUM TO THE SEPTEMBER 16, 2019 
BOARD MEETING AGENDA

B.3.  Field Trip:   Mr. Eischeid and six members of the Carroll Area FFA chapter would like to request permission to travel to Indianapolis, Indiana October 30th through November 2nd, 2019 so they may attend the National FFA Convention and Expo.  

     a.  FFA Documents from Mr. Eischeid

2. PUBLIC FORUM   

• As of September 12, 2019, no one has requested to address the board.

 

3. INTRODUCTION OF NEW TEACHERS

• New teachers to the district will be introduced to the board. The board will hold a little meet and greet during a brief recess.

4.  BUSINESS OFFICE REPORT
       A.  FY 19 Annual Settlements  
      B.  FY 19 Certified Annual Report (CAR) - Gary Bengtson will present the FY 19 Certified Annual Report to the board.
      C.  FY 19 Special Education Supplement to CAR - Mr. Bengtson will also share the Special Education Supplement to the Certified Annual Report 
           1.   Request For Modified Allowable Growth and Supplemental Aid for a Special Education Deficit - The board will consider asking for modified
                 allowable growth and supplemental aid for the special education deficit. 
      D.  Final Reports - Various budget reports will be shared with the board. 

 

    

TENTATIVE AGENDA - REGULAR MEETING          Estimated Time

1. CALL MEETING TO ORDER      (6:00 PM)

2. APPROVE AGENDA      (6:00 PM)

         A.  Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

     3.  APPOINTMENT FOR 2019-2020

         A.  IASB Delegate and Alternate

    4.  DONATIONS    (6:02 PM)

    5.  PERSONNEL REPORT    (6:03 PM)

         A.  Approvals for Employment (see Personnel Handout)

    6.  ADMINISTRATIVE REPORT    (6:02 PM)

        A.  Superintendents’ Report
        B.  Principals’ Reports
        C.  DMACC Pre Education Program Observation Hours
        D.  Approval of DMACC Concurrent courses
        E.  28E Agreement with Woodward-Granger Community School District
        F.  Second Reading of policies:
             1.  200 Series
             2.  200 - Legal Status of School District
             3.  204 - Board of Directors’ Elections
             4.  205 - Authority of Board of Directors and Board Members
             5.  210 - Board of Directors’ Conflict of Interest
             6.  211 - Code of Ethics
             7.  222 - Adoption of Policy
             8.  223 - Dissemination of Policy
             9.  226 Review and Revision of Policy
           10.  230- Regular Meeting
           11.  236R1 Order of Regular Business Meeting
           12.  915 - Use or Rental of Facilities
           13.  First Reading of 424 - Abuse of Students By District Employees
           14.  First Reading of 433 and 433R1- Voluntary Retirement and Regulation

      7.   BUSINESS OFFICE REPORT    (6:15 PM)
           A.  Consider Suburban Bids
           B.  CHS Commons Wall Bids
           C.  Lighting Replacement (to LED) at CMS Gym - Bids
                 Bid from Premium Quality Lighting
                 Bid from Lohrmann Electric
           D.  Discussion on EAIS (Energy Association of Iowa Schools) - Radon Testing

    8.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION    (6:25 PM)
          A.  Mid-Term of first quarter - September 27th
          B.  Homecoming - October 4
          C.  Parent/Teacher conferences - Oct. 14 and 17

     9. SUGGESTIONS FOR OCTOBER 21 BOARD MEETING    (6:28 PM)
         A.    Certified Enrollment Report

    10. ADJOURNMENT    (6:30 PM)

 

ADDENDUM TO THE SEPTEMBER 16, 2019 BOARD AGENDA
REGULAR MEETING

AGENDA ITEM #1    CALL MEETING TO ORDER    

AGENDA ITEM #2    APPROVE AGENDA     

AGENDA ITEM #3    APPOINTMENT OF DELEGATE     

AGENDA ITEM #4    DONATIONS

     A.   Amy Madsen and her family would like to donate 36 Federer tennis rackets and a case of tennis balls to Carroll Middle School so the P.E.
           teacher can teach a unit on tennis to the 5th-8th grade PE classes at CMS.  

AGENDA ITEM #5    PERSONNEL

     A.  Approvals - See Personnel Handout

AGENDA ITEM #6    ADMINISTRATIVE REPORT

     A.  Superintendent’s Report - Dr. Berlau will review what’s happening around the district.

     B.  Principal reports - Each principal has submitted a review for Board consumption, review and questions

     C.  DMACC Pre Education Program Observation Hours

     D.  Approval of DMACC Concurrent Enrollment Courses - The board will consider the approval of DMACC Concurrent Enrollment Courses.

     E.  28E Agreement with Woodward-Granger Community School District - The board will consider entering into a 28E Agreement with Woodward-Granger
          CSD.

     F.  Second Reading of policies:
           200 - Legal Status of School District
           204 - Board of Directors’ Elections
           205 - Authority of Board of Directors and Board Members
           210 - Board of Directors’ Conflict of Interest
           211 - Code of Ethics
           222 - Adoption of Policy
           223 - Dissemination of Policy
           226 - Review and Revision of Policy
           230- Regular Meeting
           236R1-Order of Regular Business Meeting 
           915 - Use or Rental of Facilities
           First Reading of 424 - Abuse of Students By District Employees
           First Reading of 433 - Voluntary Retirement
           First Reading of 433R1 Voluntary Retirement Regulation

 

AGENDA ITEM #7    BUSINESS OFFICE REPORT

           A.  

AGENDA ITEM #8    C/A/I

AGENDA ITEM #9    ADJOURNMENT

 

TENTATIVE AGENDA           Estimated Time

1. CALL MEETING TO ORDER      (12:00 PM)

2. APPROVE AGENDA      (12:00 PM)

          A.  Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

          B.  Consent Agenda

                1.  Bills:   General Fund, General Fund #2, Activity Fund, Activity Fund #2

3. CONSIDER FORMATION OF COMMITTEE TO REVIEW SPECIAL EDUCATION SERVICES DELIVERY PLAN    (12:20 PM)

4. ADJOURN    (12:23 PM)

 

 TENTATIVE AGENDA                     Estimated Time

1. CALL MEETING TO ORDER      (5:30 PM)

2. APPROVE AGENDA -         (5:31 PM)

          A.    Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

          B.    Consent Agenda   
                 1.  Minutes from Board Meetings of April 8, 2019, April 15, 2019, September 16, 2019, and September 19, 2019.
                 2.  Bill Lists: General Fund, Activity Fund, Special Activity Fund
                 3.  Resignations (See Personnel Handout)
                 4.  Field Trips (See enclosed green)
                 5.  Items withdrawn from Consent Agenda    

3. Cation with Stephanie Wiegmann”.

4. PUBLIC FORUM    (6:00 PM)

          A.  Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and
               posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

    6.  DONATIONS - (see addendum)    (7:05 PM)

    7.  SCHOOL IMPROVEMENT REPORT    (7:10 PM)

         A.  Fall 2019 FAST Scores

   8.  PERSONNEL REPORT    (7:35 PM)

        A.    Approvals for Employment (see Personnel Handout)   

   9.  ADMINISTRATIVE REPORT    (7:40 PM)

        A.  Reports from Building Principals

• Superintendent Report

• Elementary Principal’s Report

• Middle School Principal’s Report

• High School Principal’s Report

       B.  October 2019 Certified Enrollment Report

       C.  Enrollment History Report 

       D.  Memorandum of Understanding with New Hope Village

       E.  Sharing Agreement with Ar-We-Va CSD for Speech (Co-curricular program)

       F.   Establish Timelines for Superintendent Evaluation

       G.  Approve Board Policy Review Schedule

       H.  First Reading of Board Policy 402 Limitations to Employment Reference

       I.    Second reading of Board Policies

              Second Reading of 424 - Abuse of Students By District Employees

              Second Reading of 433 and 433R1- Voluntary Retirement and Regulation

      J.   Discuss Early Retirement Plan for 2019-2020

      K.  Recommend persons to serve on School Improvement Committee

      L.  Recommend persons to serve on Special Ed Services Delivery Plan

      M. Request for Modified Allowable Growth for Limited English Proficient (LEP) Excess Costs.

 

       10.  BUSINESS OFFICE REPORT    (8:15PM)

        A.  Agreement with Iowa School Board Association to Conduct a Needs Assessment

        B.  Financial Reports

        C.  Sound System Bid for Adams Elementary Gym 
              Alternate Sound System Bid for Adams Elementary Gym 

        D.  Sound System Bid for Carroll High School Auditorium

     11.   CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION    (8:25 PM)

       A.  Conventions/Meetings

• IASB Employee Relations Conference - Oct. 17
• IASB Delegate Assembly - Nov. 20
• IASB Annual Convention - Nov. 20-21 (Des Moines) 

      12.  SUGGESTIONS FOR NOVEMBER 18th BOARD MEETING    (8:30 PM)

        A.  Budget Updates

        B.  SBRC Application for Increased Enrollment, Open Enrollment, and Excess LEP Cost

        C.  Policy Review 

      13.  CLOSED SESSION - SUPERINTENDENT EVALUATION    (8:35 PM)

Closed sessions may be conducted under the provisions of Code of Iowa 21.5.1.i.:  

To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records.

      14.  RETURN TO OPEN SESSION    (9:15 PM)

     15.  ADJOURNMENT    (9:15 PM)

ADDENDUM TO THE OCTOBER 21, 2019 BOARD AGENDA

AGENDA ITEM #2    CONSENT AGENDA 

• Resignations (See Personnel Report)

• Field trip - Sonia Walsh and 7 students would like to travel to Cedar Falls in a school van on November 8 to attend the International Thespian Society festival and they would return on November 9th.

AGENDA ITEM #5    PUBLIC FORUM

        A.    As of October 17, 2019, no one has contacted the district office to address the Board.

AGENDA ITEM #6    DONATIONS

        A.  The Association for Handicapped Citizens would like to donate $500 to the CCSD Special Education Department.

        B.  Marty Tuel would like to donate 10 medicine balls to the middle school wrestling Program.

        C.  Stephanie Drake and the 6th grade Carroll Youth Volleyball program would like to donate five volleyballs to the CMS Volleyball program.

AGENDA ITEM #7    SCHOOL IMPROVEMENT REPORT   

         A.  2019 FAST Fall Results -  The 2019 Fall FAST Results for reading and math will be reviewed in the Principal reports.   

AGENDA ITEM #8    PERSONNEL

    A.    Approvals - See Personnel Handout

AGENDA ITEM #9    ADMINISTRATIVE REPORT

    A.  Report from Superintendent - Dr. Berlau will report.
         Reports from Building Principals - Principals will report on programs/activities going on in their buildings.

    B.  October 2019 Certified Enrollment Report - Dr. Berlau will provide a certified enrollment report to the Board.

    C.  Seven-Year Enrollment History Report - Dr. Berlau will provide a seven-year enrollment history to the Board for comparison purposes.

    D.  Memorandum of Understanding with New Hope Village

    E.  Sharing Agreement with Ar-We-Va CSD for Speech (Co-curricular program)

    F.  Establish Timeline for Superintendent Evaluation

    G.  Approve Board Policy Review Schedule

    H.  Board Policy Review - First reading and Second readings(see linked policies)

    J.    Discuss Early Retirement Plan for 2019-2020

    K.   Recommend persons to serve on School Improvement Committee

    L.   Recommend persons to serve on Special Ed Services Delivery Plan

    M.  Recommended Board Motion:  “I move to seek approval of Modified Supplemental Amount of $26,278 for excess costs for serving English Language
          Learners in a Limited English Instructional Program during the 2018-2019 school year.”

 

AGENDA ITEM #10    BUSINESS OFFICE REPORT

     A.  Agreement with Iowa School Board Association to Conduct a Needs Assessment

     B.  Financial Reports - Gary Bengtson will report on Account Balances

     C.  Sound System Bid for Adams Elementary Gym - Bid from DB Acoustics will be considered.

     D.  Sound System Bid for Carroll High School Auditorium - Bid from DB Acoustics will be considered.

 

AGENDA ITEM #11    C/A/I

      A.  IASB Annual Convention - The board will affirm attendance at the IASB convention Nov. 20-21 

                                           

AGENDA ITEM #14                                                             ADJOURNMENT

  

 TENTATIVE AGENDA                     Estimated Time

1. CALL MEETING TO ORDER      (5:30 PM)

2. APPROVE MINUTES OF PREVIOUS MEETING(S)    (5:30 PM)

3. CONSENT AGENDA        (5:31 PM)

          a.  Approve bills

          b.  Field Trip

4. UNFINISHED BUSINESS    (5:35 PM)   

          a.  Voluntary Retirement Plan

          b.  Second Reading of Board Policy 402 - Limitations to Employment Reference

5. REVIEW ELECTION RESULTS    (5:50 PM)

6. ADJOURNMENT OF RETIRING BOARD    (5:55 PM)

 

ADDENDUM TO THE NOVEMBER 18, 2019 BOARD AGENDA                                                                                     

AGENDA ITEM #2    APPROVE MINUTES 

AGENDA ITEM #3    CONSENT AGENDA 

•  Approve Minutes from Board Meeting of October 21, 2019

• Bill Lists: General Fund, Activity Fund, Special Activity Fund, State Swim, Bankers Trust, Silo/Save Bankers Trust Pymnt

AGENDA ITEM #4    UNFINISHED BUSINESS 

• Field trip - Doug Sweeney and four students who qualified for All State Competition in Ames would like to take a van and travel to Ames on November 21st.  They would stay in Ames on the nights of Nov. 21, Nov. 22, and Nov. 23 and return to Carroll on Nov. 24th.

• Second Reading of Board Policy 402 - Limitations to Employment Reference

AGENDA ITEM #5    REVIEW ELECTION RESULTS

        A.    Gary Bengtson will present the results of the November 5, 2019 election.

ORGANIZATIONAL BOARD MEETING

1. CALL MEETING TO ORDER (Board Secretary-President Pro Tem)

2. NEW BOARD MEMBERS OATH OF OFFICE    (6:05 PM)

Gary Bengtson will administer the oath of office to newly elected board members. 

“Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa, and that you will faithfully and impartially to the best of your ability discharge the duties of the office of board member in the Carroll Community School District as now and hereafter required by law?”

3. ORGANIZATIONAL MEETING      (6:10 PM)

A.  Election of Officers

1. President  ____________________________ Oath of Office

           Gary Bengtson will administer the oath of office to board officers.

• Oath of Office - “Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa, and that you will faithfully and impartially to the best of your ability discharge the duties of the office of board president in the Carroll Community School District as now and hereafter required by law?”  

 

2. Vice-President  ________________________ Oath of Office 

        Gary Bengtson will administer the oath of office to board officers.

• Oath of Office - “Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa, and that you will faithfully and impartially to the best of your ability discharge the duties of the office of board vice-president in the Carroll Community School District as now and hereafter required by law?” 

 

B.  Establish Regular Meeting Schedule of 2019 - 2020

1. Day    ________________________
2. Time   ________________________       
3. Place     ________________________           
4. Agenda Structure -  ________________________           

C. Appointments / Assignments for 2019 - 2020

 

1. Transportation Committee     ________________________
                                                 ________________________
    
2. School Improvement Team     ________________________
                                                 ________________________
    
3. IASB Legislative Network Liaison    ________________________
    
4. IASB Delegate & Alternate    Duane Horsley
                                                 Alternate: Karen Friedlein
    
5. County Conference Board      ________________________
    
6. Negotiations Teams (2 Members from the Board)
   

              a.  CEA      ________________________
                                 ________________________

              b.  CESA      ________________________
                                   _______________________

7. Calendar Fact-Finding Committee:    ________________________

8. Objection to Instructional Materials:    ________________________

9. Affirmative Action Coordinators   

• Crystal Boes

• Alternate: Gary Bengtson
   

4. PUBLIC FORUM    (6:20 PM)

A.  Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

   

      5.  SCHOOL IMPROVEMENT REPORT 

A.   Leadership in Education: Creating a Collaborative Culture -Becky Boes, Tim Hughes, Erin Comstock, and Doug Leiting will give a presentation on information received at the conference they attended in October.

B.   Carroll High School Principal’s Report

C.   Carroll Middle School Principals’ Report

D.   Fairview and Adams Principals’ Report

 

      6.  PERSONNEL REPORT    (6:30 PM)

A.    Approvals for Employment (see Personnel Handout)   

 

      7.  ADMINISTRATIVE REPORT    (6:35 PM)

A,  Board Policy Review: 

       1st Reading of Board Policies:

 

• 102R1 Grievance Procedure (Non-discrimination)

• 102E1 Section 504 Notice of Nondiscrimination

• 102E4 Section 504 Student and Parental Rights

• 201 Organization of the Board of Directors

• 201R1 Organizational Meeting Procedures

• 209 Vacancies

• 217 Secretary-Treasurer

• 229 Annual Meeting

• 233 Meeting Notice

• 234 Quorum

• 242E1Board Meeting Minutes

• 236R1 Order of Regular Business Meeting (Recommend Deleting Policy)

• 238 Open Meetings

• 242 Board of Directors’ Records

• 245 Board of Directors’ Member Development and Training

• 489R1 Code of Professional Conduct and Ethics Regulation (Licensed)

• 556R1 Parent and Family Engagement Regulation (New)

• 705.1 School Bus Safety Instruction (New)

• 705.2 School Bus Safety Restraints (New)

 

B.  Approve revised job descriptions

1. Middle School Cheer Sponsor

2. High School Cheer Sponsor

3. Superintendent Secretary

 

       8.  BUSINESS OFFICE REPORT    (6:45 PM)

A.   Capital Outlay:  Consider Bids for Autoscrubber at Adams and High School

      a.  Bid from Central Iowa Distribution: 26” walk behind auto scrubber

      b.  Bid from Carroll Cleaning Supply:  Micro-HD 26” Disk Traction Drive Scrubber

B.  Approve Depositories

C.  Approve Lease agreement with Carroll High School Booster Club for use of Concession Stands.

D.  Request to dispose of obsolete equipment

 

   9.   CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION    (7:00 PM)

A.  Conventions/Meetings
      IASB Annual Convention - Nov. 20-21 (Des Moines) 

B.  Possible dates for a board work session with IASB
     Wednesday, January 8, 2020
     Tues. January 28, 2020
     Wed. January 29, 2020

 

      10.  SUGGESTIONS FOR DECEMBER 16th BOARD MEETING    (7:05 PM)

      11.  ADJOURNMENT    (7:10 PM)

 

ADDENDUM TO THE NOVEMBER 18, 2019 BOARD AGENDA                                                                                    

AGENDA ITEM #2    NEW BOARD MEMBERS OATH OF OFFICE 

• New Board Members will be sworn in by Gary Bengtson

AGENDA ITEM #3    ORGANIZATIONAL MEETING

A.    Election of Officers will take place.   

    1.    Officers will be sworn in by Gary Bengtson.

B.    Regular Meeting Schedule will be established.

C.    Appointments/Assignments for 2019-2020

 

AGENDA ITEM #4    PUBLIC FORUM

As of November 7, 2019, no one has contacted the district office to address the Board.

 

AGENDA ITEM #5    SCHOOL IMPROVEMENT REPORT

A.  LEADERSHIP IN EDUCATION CONFERENCE: CREATING A COLLABORATIVE CULTURE - Tim Hughes, Erin Comstock and Doug Leiting will give a presentation on the conference they attended.

 

AGENDA ITEM #6    PERSONNEL

   See Personnel Handout

 

AGENDA ITEM #7    ADMINISTRATIVE REPORT

A.  Board Policy Recommendations:

     1st Reading of Board Policies:

• 102R1 Grievance Procedure (Non-discrimination)

• 102E1 Section 504 Notice of Nondiscrimination

• 102E4 Section 504 Student and Parental Rights

• 201R1 Organizational Meeting Procedures

• 209 Vacancies

• 217 Secretary-Treasurer

• 229 Annual Meeting

• 233 Meeting Notice

• 234 Quorum

• 236R1 Order of Regular Business Meeting (Recommend Deleting Policy)

• 238 Open Meetings

• 242 Board of Directors’ Records

• 245 Board of Directors’ Member Development and Training

• 489R1 Code of Professional Conduct and Ethics Regulation (Licensed)

• 556R1 Parent and Family Engagement Regulation (New)

• 705.1 School Bus Safety Instruction (New)

• 705.2 School Bus Safety Restraints

 

AGENDA ITEM #9    BUSINESS OFFICE REPORT

A.  Capital Outlay: Consider Bids for Autoscrubber at Adams and High School

      a.  Bid from Central Iowa Distribution: 26” walk behind auto scrubber

      b.  Bid from Carroll Cleaning Supply:  Micro-HD 26” Disk Traction Drive Scrubber

B.  Approve Depositories 

         

AGENDA ITEM #10    C/A/I

A.  IASB Annual Convention - Nov. 20-21 

 

AGENDA ITEM #11    SUGGESTIONS FOR NEXT BOARD MEETING

AGENDA ITEM #12    ADJOURNMENT

  

 TENTATIVE AGENDA                        (Estimated Times)

NOTE:    1)  Audit of Bills –- Cindy please contact Gary to set up a time.

    1.    CALL MEETING TO ORDER    (5:30 PM)
 

    2.    APPROVE AGENDA    (5:31 PM)

    A.    Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code)

    B.    Consent Agenda

1)   Minutes from November 18, 2019   

2)   Bill List  (see enclosed goldenrod and yellow)

• General Fund Bill List 
• Activity Fund Bill List #1
• State Dance
• Official

3)  Resignations (see personnel handout)

4)  Items withdrawn from Consent Agenda

5)  Field Trips    

 

    3.    PUBLIC FORUM    (5:35 PM)

Anyone may address the board during this time.  Under Iowa Code, no board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

    4.    SCHOOL IMPROVEMENT REPORT    (5:36 PM)

A.  PLC Conference Report - Jerry Raymond, Crystal Boes and several teachers will give a presentation.

B.  Special Education Delivery Plan Update - Crystal Boes

 

5.    BOARD DEVELOPMENT    (5:48 PM)

 

6.    DONATIONS    (6:05 PM)

 

7.   PERSONNEL REPORT    (6:09 PM)

     A.   Personnel Handout

     

8.  ADMINISTRATIVE REPORT    (6:11 PM)

A.  Superintendent Report

B.  High School Principal Report

C.  Middle School Principal Report

D.  Elementary Principal Report

E.  Special Education Teacher Associate Agreement with Kuemper Catholic

F.  Discussion of salary comparisons 

G.  At-Risk/Dropout Prevention funding for 2020-21.

H.  Board Policy Revisions - 2nd Readings

          2nd Reading of Board Policies:

• 102R1 Grievance Procedure (Non-discrimination)

• 102E1 Section 504 Notice of Nondiscrimination

• 102E4 Section 504 Student and Parental Rights

• 201 Organization of the Board of Directors

• 201R1 Organizational Meeting Procedures

• 209 Vacancies

• 217 Secretary-Treasurer

• 229 Annual Meeting

• 233 Meeting Notice

• 234 Quorum

• 242E1Board Meeting Minutes

• 236R1 Order of Regular Business Meeting (Recommend Deleting Policy)

• 238 Open Meetings

• 242 Board of Directors’ Records

• 245 Board of Directors’ Member Development and Training

• 489R1 Code of Professional Conduct and Ethics Regulation (Licensed)

• 556R1 Parent and Family Engagement Regulation (New)

• 705.1 School Bus Safety Instruction (New)
   
• 705.2 School Bus Safety Restraints (New)

I.  Board Policy Revision - 813 Purchasing - 1st Reading

   

9.    BUSINESS OFFICE REPORT   

A.  Capital Outlay 
      a.  Consideration of Bus Purchases

B.  SBRC MSA Request for Increased Enrollment, Open Enrolled Out Students Not Counted in Prior Year, and ELL Students Exceeding 5 years

C.  SU Equipment Breakdown Insurance Renewal 

 

10.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION    (6:22 PM)

                              

A. December 19  CMS Music Concert  6:00 PM

B. December 19  CMS Music Concert  7:00 PM

C. December 20  Tops In Tigerland at CHS   8:15AM

D. December 20  CHS Superstar  8:30AM

E. December 23rd through January 1 - Winter Break

F. January 23rd IASB Regional Workshop at Carroll High School

G. January 28 IASB Day on the Hill

 

11.    SUGGESTIONS FOR JANUARY 7 BOARD MEETING    (6:23 PM)

A.  Budget Updates

B.  Other Suggestions

 

12.    CLOSED SESSION - SUPERINTENDENT EVALUATION

Closed sessions may be conducted under the provisions of Code of Iowa 21.5.1.i.:  

To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records.

 

13.      RETURN TO OPEN SESSION       (6:45 PM)

   

14.        ADJOURNMENT    ( 6:46 PM)

ADDENDUM TO THE DECEMBER 16, 2019  BOARD AGENDA

 

AGENDA ITEM #1    APPROVE AGENDA

           

AGENDA ITEM #2        CONSENT AGENDA

    RESIGNATIONS - See Personnel Handout

    FIELD TRIP -

   

AGENDA ITEM #3    PUBLIC FORUM

A.    As of Dec. 12, 2019 no one has contacted the district office to address the Board.

 

AGENDA ITEM #4    SCHOOL IMPROVEMENT REPORT

A.    PLC Conference Report - Jerry Raymond and CMS teachers will give a presentation on the PLC Conference they recently attended

B.    Special Education Delivery Plan Update - Crystal Boes will give the board an update on the SE Delivery Plan 

 

AGENDA ITEM #5    BOARD DEVELOPMENT

 

AGENDA ITEM #6    DONATIONS

A.     The Breda American Legion Auxiliary would like to donate $50 to the CHS Media Center in recognition of Education Month. 

B.     Jim and Amy Hunziker would like to donate $605 to the Food Service Department to pay for negative lunch balances.

C.     An anonymous donor would like to donate $125.00 to the Food Service Department to pay for negative lunch balances.

D.     An anonymous donor would like to donate $9,200 to Carroll Community School to be used by Tiger Vision.

E.     The Carroll Kiwanis would like to donate 20 Hats and 20 pair of mittens to elementary students who need them.

F.     Parents would like to make a donation of boys basketball shooting shirts to the varsity boys basketball team. 

G.     Ball is Tech and BSN Sports would like to donate a "Hot Shot Basketball Shooting Machine" to the basketball programs at CCSD. 

H.     The Edge 2 would like to donate seven golf belts to be used by the golf program.

I.     The Edge 2 would like to donate 53 Carroll Tiger items, 3 shelves, a basket, a box of tattoos and Black and white or orange and white striped sleeves to the Tiger Shop.

J.     The Extra Effort Fund would like to donate $500 to the Fairview Media Center. 

 

AGENDA ITEM #7    PERSONNEL

A.     Approvals for Employment - See Personnel Handout

 

AGENDA ITEM #8    ADMINISTRATIVE REPORT       

A.     Superintendent Report

B.     High School Principal Report

C.     Middle School Principal Report

D.     Elementary School Principal Report

E.     Special Education Teacher Associate Agreement with Kuemper Catholic

F.    Discussion of salary comparisons    

F.     At Risk/Dropout Prevention funding for 2020-21

G.    Board Policy Revisions - 2nd Readings

102R1 Grievance Procedure (Non-discrimination)

102E1 Section 504 Notice of Nondiscrimination

102E4 Section 504 Student and Parental Rights

201 Organization of the Board of Directors

201R1 Organizational Meeting Procedures

209 Vacancies

217 Secretary-Treasurer

229 Annual Meeting

233 Meeting Notice

234 Quorum

242E1Board Meeting Minutes

236R1 Order of Regular Business Meeting (Recommend Deleting Policy)

238 Open Meetings

242 Board of Directors’ Records

245 Board of Directors’ Member Development and Training

489R1 Code of Professional Conduct and Ethics Regulation (Licensed)

556R1 Parent and Family Engagement Regulation (New)

705.1 School Bus Safety Instruction (New)

705.2 School Bus Safety Restraints (New)

H.  Board Policy Revision - 813 Purchasing - 1st Reading

 

AGENDA ITEM #9    BUSINESS OFFICE REPORT      

A.  Capital Outlay
     a.  The board will discuss the possibility of purchasing buses.

B.  SBRC MSA Request for Increased Enrollment, Open Enrolled Out Students Not Counted in Prior Year, and ELL Students Exceeding 5 years

C.  SU Equipment Breakdown Insurance Renewal 

 

AGENDA ITEM #10    C/A/I

AGENDA ITEM #11    SUGGESTIONS FOR JANUARY 20TH BOARD MEETING

AGENDA ITEM #12    CLOSED SESSION

    The board will go into closed session to evaluate the Superintendent.

 

AGENDA ITEM #13    RETURN TO OPEN SESSION

AGENDA ITEM #14    ADJOURN

            

TENTATIVE AGENDA                                   Estimated Times

1. CALL MEETING TO ORDER    (5:00 PM) 

2. IOWA ASSOCIATION OF SCHOOL BOARDS    (5:00 PM)     
           REGIONAL WORKSHOP

    3.  ADJOURN     (8:00 PM)

 

 TENTATIVE AGENDA                                              (Estimated Times)

NOTE:    1)  Audit of Bills -   Jen please contact Gary to set up a time.

 

1.  CALL MEETING TO ORDER     (4:30 PM)

2.  BUDGET WORKSHOP    (4:30PM)

3.  APPROVE AGENDA     (5:30 PM)

     A.    Additions (topics not included on the posted agenda may be added only if good         cause exists as defined in Iowa Code).

     B.    Consent Agenda

        1)    Minutes from January 20, 2020           
        2)    Bill List  (see enclosed goldenrod and yellow)
               A.  Activity Bill List
               B.  State Wrestling - Meal Money
               C.  State Swim - Meal Money
              D.  Bill List for General Fund 

        3) Resignations (see personnel handout)
        4) Field Trips
        5) Items withdrawn from Consent Agenda

 

4.  PUBLIC HEARING ON 2020-2021 SCHOOL CALENDAR    (5:33 PM)

5.  PUBLIC FORUM    (5:35 PM)   

     A.  Anyone may address the Board during this time.  Under Iowa Code, no board action is possible, however, until an item is listed on the agenda and
          posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

6.  DONATIONS    (5:36 PM)

7.  SCHOOL IMPROVEMENT REPORT    (5:37 PM)

      A.  Elementary Presentation

8.  PERSONNEL REPORT    (5:42 PM)

    A.   Approval for Employment - See Personnel Handout

9.  ADMINISTRATIVE REPORT    (5:46 PM)

     A.    Reports from Superintendent and Building Principals
            1. Superintendent’s Report
            2. Elementary Report
            3. Middle School Report
            4. High School Report

     B.        2020-2021 School Calendar

     C.    DMACC Courses for the 2020-2021 school year

     D.    Sharing Agreement with Ar-We-Va

     E.    Update on before and after school program for 2020-2021

     F.    Summer Fun Camp Request to Use CCSD School Buses

     G.    Board Policy Review

• Second reading of policy 429 Use of Tobacco/Nicotine Products

• Second reading of policy 921 Tobacco/Nicotine Free Environment

• Second reading of policy 704R2 Meal Charges

• Second reading of New Policy 104 Anti-Bullying/Anti-Harassment and 

• 104R Anti-Bullying/Anti-Harassment Regulation

• Second reading of New Policy 709.1 Transporting of Students by Employees

• First reading of policy 305 Superintendent Civic Activities

• First reading of policy 406 Child Abuse Reporting

• First reading of policies 435 Drug and Alcohol Testing; 435R1, and 435E1, 435E2, and 435E3 

     H. Consider revising Job Descriptions

1. Elementary Principal

2. Ag Education Instructor

3. Counselor - High School

4. Custodian - Sports Facilities and Grounds

5. Custodian - Assistant Sports Facilities and Grounds

6. Custodian - Head Custodian Fairview Elementary

7. Custodian - Head Custodian Adams Elementary

8. Custodian - Head Custodian Carroll Middle School

9. Custodian - Head Custodian Carroll High School

10. Director of Buildings and Grounds

11. Custodian - Seasonal for Spring, Summer and Fall

12. Custodian - Part-time

13. Custodian - Assistant

14. Curriculum Director

 

 10.  BUSINESS OFFICE REPORT    (6:07 PM)

         a.  Budget Update Reports
         b.  PPEL, Sales Tax Budget Reports, Expenses Compared to Published Budget
         c.  Line Item Revenue Budget Report

11.  CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION    (6:15 PM)

12.  SUGGESTIONS FOR MARCH 16th BOARD MEETING    (6:18 PM)

13.  CLOSED SESSION - Superintendent Evaluation (Standard #3)    (7:00 PM)

14. ADJOURNMENT    (7:20 PM)

 

ADDENDUM TO THE FEBRUARY 17, 2020, BOARD AGENDA

 

AGENDA ITEM #2    BUDGET WORKSHOP

AGENDA ITEM # 3    CONSENT AGENDA

B. 5. Field Trip - Deb Danner and the Boys Swim Team members are requesting the use of a suburban and an overnight stay in Iowa City on February 14th in order to compete in the State Swimming competition.  If approved they would return on February 15th.

FFA State Convention -The Carroll Area FFA chapter would like to request permission to travel to Ames, Iowa in April for the 92nd Iowa FFA State Leadership Conference.  If approved the chapter would leave April 20th from Carroll via school bus and would return the evening of April 21st.

        Mr. Eischeid’s letter to the Board of Education

        Iowa FFA Leadership Conference Eligibility Requirements

        Iowa FFA Leadership Conference Consent/Waiver Form

        Iowa FFA State Leadership Conference Expectations Contract

        Letter to FFA Parents/Guardians

        Conference Information Packet

 

AGENDA ITEM #4    PUBLIC HEARING ON PROPOSED CALENDAR

A.  The calendar commission will present a proposed calendar for 2020-2021.

 

AGENDA ITEM #5    PUBLIC FORUM

B.  As of February 13th, no one has contacted the district office to address the board.

 

AGENDA ITEM # 6    DONATIONS

A.  Mid-Iowa Insurance Associates would like to donate $400 to individuals with negative lunch accounts.  This donation is from the fund-raising efforts they did.

 

AGENDA ITEM #7    SCHOOL IMPROVEMENT 

C.  Mrs. Ruch and elementary teachers will present.

 

AGENDA ITEM # 8    PERSONNEL REPORT

A.   Approvals of Employment - See attached Personnel Handout

 

AGENDA ITEM # 9    ADMINISTRATIVE REPORT

A.  Reports from Superintendent and Building Principals - Dr. Berlau and the building principals will update the board on activities happening in the district.

B.  The Calendar Commission will present a draft of a school calendar for 2020-2021 for consideration by the board.

C.  DMACC Courses for the 2020-2021 school year - the board will consider approving DMACC courses offered through CCSD.

D.  Sharing Agreement with Ar-We-Va - the board will consider a sharing agreement with Ar-We-Va.

E.  Update on Before and After School Program - Mrs. Ruch and Dr. Berlau will update the board on information regarding the Before and After School program.

F.  Summer Fun Camp - The board will consider allowing the use of CCSD school buses by Summer Fun Camp participants.  If approved a bus and driver would be used approximately six mornings between June 29 through August 7th.

G.    Board Policy Review

• Second reading of policy 429 Use of Tobacco/Nicotine Products

• Second reading of policies 435 Drug and Alcohol Testing; 435R1, and 435E1 

• Second reading of policy 921 Tobacco/Nicotine Free Environment

• Second reading of policy 704R2 Meal Charges

• Second reading of New Policy 104 Anti-Bullying/Anti-Harassment and 

• 104R Anti-Bullying/Anti-Harassment Regulation

• Second reading of New Policy 709.1 Transporting of Students by Employees

• First reading of policy 305 Superintendent Civic Activities

• First reading of policy 406 Child Abuse Reporting

• First reading of policies 435, 435R1, 435E1, 435E2, and 435E3 Drug and Alcohol Testing Program and Pre-Employment Testing Written Consent to Share Information

H. Consider  revising job descriptions: 

• Elementary Principal

• Ag Education Instructor

• Counselor - High School

• Custodian - Sports Facilities and Grounds

• Custodian - Assistant Sports Facilities and Grounds

• Custodian - Head Custodian Fairview Elementary

• Custodian - Head Custodian Adams Elementary

• Custodian - Head Custodian Carroll Middle School

• Custodian - Head Custodian Carroll High School

• Director of Buildings and Grounds

• Custodian - Seasonal for Spring, Summer and Fall

• Custodian - Part-time

• Custodian - Assistant

• Curriculum Director

AGENDA ITEM #10    BUSINESS OFFICE REPORT

     a.  Budget Update Reports
     b.  PPEL, Sales Tax Budget Reports, Expenses Compared to Published Budget
     c.  Line Item Revenue Budget Report

 

AGENDA ITEM # 11    CAI

    February 17:  No School - Professional Development
    March 9:        Parent-Teacher Conferences
    March 12:      Parent-Teacher Conferences 
    March 13:      No School

   

AGENDA ITEM # 12    SUGGESTIONS FOR MARCH 16th BOARD MEETING

AGENDA ITEM #13      CLOSED SESSION - Superintendent Evaluation (Standard #3)

AGENDA ITEM # 14    ADJOURNMENT

    

  

Agenda 2020.3.19

Agenda 2020.4.13

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary - Zoom Meeting due to COVID 19 Restrictions - Social Distancing Link to Zoom meeting:Download Center Monday, April 27, 2020 - 5:30 p.m.

DISTRICT VISION STATEMENT: A meaningful diploma for every student.   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued. sible future pursued.

 

**If you wish to participate in the Public Forum please send comments to Gary Bengsten gbengtson@carrolltigers.org or Casey Berlau cberlau@carrolltigers.org by 4:00 p.m. Monday, April 27, 2020.  They will be read aloud at the meeting.**

 

TENTATIVE AGENDA

 

NOTE: 1)  Audit of Bills –- Cindy please contact Gary to set up a time.

 

1. CALL MEETING TO ORDER (5:30 PM)

 

2. APPROVE AGENDA (5:35 PM)

 

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

 

B. Consent Agenda

1) Minutes from March 16, 2020, March 19, 2020, and April 13, 2020

2) Bill List  (see enclosed goldenrod and yellow) General Fund and Food Service, Activity Fund

3) Resignations (see personnel handout)

4) Items withdrawn from Consent Agenda

 

3. PUBLIC FORUM (5:37 PM)

 

Anyone may address the Board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

4. PERSONNEL REPORT (5:40 PM)

1. Approval for Employment - See Personnel Handout

 

5. ADMINISTRATIVE REPORT (5:45 PM)

 

1. Resolution Adopting Multi-Jurisdictional Hazard Mitigation Plan

2. Superintendent and Building Principal Reports

• Superintendent’s Report

3. • Ms. Ruch’s Report 

   • Mr. Raymond’s Report

   • Ms. McKenzie’s Report

4. Consider approval of district plan to close out 2019-2020 school year

5. AEA Purchasing Agreement for Food Service

6. Consider Renewing Cooperative Shared Transportation Director Agreement with Glidden Ralston

7. Consider Renewing Shared Transportation Maintenance Agreement with Glidden Ralston

F.  Physical Education Waiver for 2020-2021

G. MOU for Mass Dispensing Site Location Between Carroll County Public Health/St. Anthony Home Health/Hospice and Carroll Community School District - High School 

H. 2020 Graduates.  Approval of 2020 Graduates pending meeting the graduation requirements of the CCSD:  

I. Athletic Sharing Agreements

Girls Swimming - Host School - CHS

Ar-We-VA, Coon Rapids-Bayard, Denison-Schleswig, East Sac, Glidden-Ralston, Guthrie Center (ACGC), IKM-Manning, Kuemper,  South Central Calhoun, (Panorama is not participating this year)

Boys Swimming - Host School - CHS

Ar-We-Va, Coon Rapids-Bayard, Denison-Schleswig, East Sac, Glidden-Ralston, ACGC (Guthrie Center), IKM-Manning, Kuemper, Panorama and South Central Calhoun

Wrestling - Host School - CHS

IKM-Manning

Boys Cross Country - Host School - Kuemper

Boys Tennis - Host School - Kuemper

Girls Cross Country - Host School - Kuemper

Girls Tennis - Host School - Kuemper

J. Update Job Descriptions

• Teacher/Librarian Associate

• Before and After School Program Coordinator (New)

-Iowa DHS Child Care Center Licensing: Provider Handbook Regulations

K.  Resolution -Pandemic Resolution Regarding Suspension of Graduation Requirements for the Graduating Class of 2020

L. Suspension of Board Policy 508 -Graduation Requirements

M.  Suspension of Board Policy 555 - Commencement

N.   Agreement for Joint Use of Soccer Fields Located at the Carroll Middle School Site

 

6. BUSINESS OFFICE REPORT (6:15PM)

 

1. 1. 1. Review of 2019 Audit

      2. Capital Outlay 

- Consider K-5 Math Curriculum Purchase

- Consider Bids for Carpet replacement for CMS Hallways

1. 1. 3. • Bids

      4. Budget Update Reports

• • • • Physical Plant and Equipment Levy, Sales Tax Revenue and Expenditures, Comparison of Expenses to Published Budget

      • Line Item Revenue and Expenditure Report

      • Local Option

 

7. CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:30 PM)

 

1. May Regular Board Meeting - May 18, 2020 - 5:30 pm.  

 

8. SUGGESTIONS FOR MAY 18th  BOARD MEETING (6:40 PM)

 

1. 1. Reports from Building Principals

 

9. ADJOURNMENT (6:45 PM)

 

 

ADDENDUM TO THE APRIL 27, 2020, BOARD AGENDA

 

AGENDA ITEM #2 CONSENT AGENDA

 

AGENDA ITEM #3 PUBLIC FORUM

1. No one has contacted the district office regarding the public forum as of April 22, 2020.

 

AGENDA ITEM #4 PERSONNEL

A. Personnel -  See Personnel handout.

 

AGENDA ITEM #5 ADMINISTRATIVE REPORT

 

1. Resolution Adopting Multi-Jurisdictional Hazard Mitigation Plan - The board will consider approving a resolution to adopt the Carroll, Crawford, Greene, and Sac Counties Multi-Jurisdictional Hazard Mitigation Plan. 

 

2. Superintendent and Building Principal Reports -  Casey Berlau and the building principals will provide written reports to the board on what has been happening in the respective buildings and online. 

 

3. Consider Approval of District Plan to Close Out the 2019-2020 School Year - Casey Berlau will present a plan detailing information for closing out the 2019-2020 school year.

 

4. Approve the AEA Purchasing Agreement for Food Service

-The board will consider continuing the AEA Purchasing Agreement for Food Service for the 2020-2021 school year.

 

5. Consider Renewing Cooperative Shared Transportation Director Agreement with Glidden Ralston - The board will consider continuing the shared transportation agreement with the Glidden Ralston CSD for the 2020-2021 school year. 

 

6. Consider Renewing Cooperative Shared Transportation Maintenance Agreement with Glidden Ralston - The board will consider continuing the shared transportation maintenance agreement with the Glidden Ralston CSD for the 2020-2021 school year.

 

F. 2020-2021 Carroll High School Physical Education Waiver:

-Tammie McKenzie will request a waiver from the Iowa Department of Education seeking an exemption for students taking physical education every other day all year long.  She states that the district would prefer to offer physical education every day for a semester.  The total hours of physical education would remain the same.

 

G. Memorandum of Understanding for Mass Dispensing Site Location Between Carroll County Public Health/St. Anthony Home Health/Hospice and Carroll Community School District - High School

 

H. 2020 Graduates  - The Board will consider approval of 2020 Graduates pending meeting the graduation requirements of the CCSD:

Makenna Kay Aschinger, Sierra Marie Ball, Soleil Basurco lanni, Vanessa Christina Bauer, Seth Ryan Beberniss, Karter Anthony Behrens, Noah John Bender, Kara Lyn Brinker, Makayla Velma Kathryn Bueltel, Britney Jean Croghan, Chloe Ashlyn Demonia, Carter Steve Danner, Kyrsten Jeanell-Leone Easter, Vanessa Chardey Espinosa, Taylor Lynn Everhart, Alexis Mae Foley, Grace Anne Friel, Chase Jerik Gladden, Sydney Lauren Haakenson, McKenna Jean Haberl, Nicholas John Haberl, Jack Howard Hagen, Cooper James Halbur, Corianna Ray Hansen, Malakai Michael Hansen, Hunter Russell Helgerson, Wyatt Matthew Henson, Tucker Lee Hinners, Carter John Irlbeck, Emily Ann Johnson, Jacob Andrew Johnson, Tyler Joseph Kasperbauer, Sydney Rose Kastle, Helen Claire Kimball, Brennon James Kofron, Paige Nicole Krause, Cole David Ladehoff, Justin Thomas Ladwig, Garrett Michael Lawler, Karter Jordan Lein, Alexander Merlin Loew, Jacey Janice Loew, Nolan Thomas Loew, Rylee Colette Ludwig, Markaven Veda Madsen, Eric James Malcom, Joseph James McCartan, Franchesca Ivette Mesa, Kenadie Rae Mielk, Kendra Jo Millermon, Taylor Nicholas Moore, Jordan Marie Mozena, Jazmyn Angelina-Phyllis Muniz, Samantha Amelia Murray, Mia Lynn Nagl, Tiffany Angelica Neal, Korey Brennan Nieland, Ashley Jo Onken, Emma Claire Perkins, Owen Jack Perrin, Saige Jordan Pietig, Alex Rainier Pontow, Grace Susan Reising, Levi John Riesberg, Destiny Rene’ Rogers, Jacob William Roiland, Brady Lee Rowedder, Benjamin James Sampson, Makayla Jean Schleisman, Keaton Leon Schoenfeld, Alexa Jean Schroeder, Chloe Elisabeth Schroeder, Kaylee Ann Schulte, Mallory Len Schultes, Morgan RaeAnn Schulz, Damon Richard Schweitzer, Autumn Marie Schwery, Nathan Allen Shoesmith, Taydem Dawn Renken Shoesmith, Nicholas Scott Sigwalt, Claire Elizabeth Smith, Lauren Elizabeth Snyder, Nathan Grant Soyer, Toby Donald Sturm, Taylor Nichole Thompson, Eliot James Tidgren, Conrad Alec Toms, Angel Julian Torres-Ruiz, Jacob Gerard Tunning, Tyler Chad Uhlenkamp, Trevin Joseph Vanderheiden, Dayna Melissa Van De Walker, Jaylynn Mae Vesterfelt, Colby Michael Vincent, Alexa Roselynn Waldhoff, Hailey Ann Wallace, Samantha Dee Walsh, Mercedes Nicole Wanser, Rachel Nicole White, Devan Tyler Wiederien, Dominic Johnathan James Wiley, Luke Randol Woosley Jr., Cole Brian Worley, Kassidy Nicole Wuebker, Alexis Sue Ziegmann. 

 

I. Athletic Sharing Agreements

Girls Swimming - Host School - CHS

Ar-We-VA, Coon Rapids-Bayard, Denison-Schleswig, East Sac, Glidden-Ralston, Guthrie Center (ACGC), IKM-Manning, Kuemper,  South Central Calhoun, (Panorama is not participating this year)

Boys Swimming - Host School - CHS

Ar-We-Va, Coon Rapids-Bayard, Denison-Schleswig, East Sac, Glidden-Ralston, ACGC (Guthrie Center), IKM-Manning, Kuemper, Panorama and South Central Calhoun

Wrestling - Host School - CHS

IKM-Manning

Boys Cross Country - Host School - Kuemper

Boys Tennis - Host School - Kuemper

Girls Cross Country - Host School - Kuemper

Girls Tennis - Host School - Kuemper

J. Update Job Descriptions

• Teacher/Librarian Associate

• Before and After School Program Coordinator (New)

-Iowa DHS Child Care Center Licensing: Provider Handbook Regulations

K.  Resolution -Pandemic Resolution Regarding Suspension of Graduation Requirements for the Graduating Class of 2020 - The Board will consider passing this resolution

L. Suspension of Board Policy 508 -Graduation Requirements

M.  Suspension of Board Policy 555 - Commencement

N.   The Board will consider renewing the Agreement for Joint Use of Soccer Fields Located at the Carroll Middle School Site

 

AGENDA ITEM #6 BUSINESS OFFICE REPORT

 

1. Review 2019 Audit Report

2. Capital Outlay 

- The board will consider a K-5 Math Curriculum Purchase

- The board will consider bids for carpet replacement for CMS Hallways

3. Budget Update Reports

The following reports will be shared with the board:

• • • • Physical Plant and Equipment Levy, Sales Tax Revenue and Expenditures, Comparison of Expenses to Published Budget

      • Line Item Revenue and Expenditure Report

 

AGENDA ITEM #7 C/A/I

 

AGENDA ITEM #8 SUGGESTIONS FOR MAY 18th BOARD MEETING

 

AGENDA ITEM #9 ADJOURNMENT

 

 

 

AGENDA FOR THE MAY 18, 2020 BOARD MEETING CARROLL COMMUNITY SCHOOL DISTRICT BOARD OF EDUCATION   Adams Elementary - Zoom Meeting due to COVID 19 Restrictions - Social Distancing Link to Zoom meeting:  https://zoom.us/j/91962105347?pwd=eG95L09wUVpaY05kVmc5dlFxVVgzZz09&status=success Monday, May 18, 2020 - 5:30 p.m.

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

  (Estimated Times)

NOTE: 1)  Audit of Bills –- Onica, please contact Gary to set up a time.

 

**If you wish to participate in the Public Forum please send comments to Gary Bengston gbengtson@carrolltigers.org or Casey Berlau cberlau@carrolltigers.org by 4:00 p.m. Monday, May 18, 2020.  They will be read aloud at the meeting.**

 

1. CALL MEETING TO ORDER (5:30 PM)

 

2. APPROVE AGENDA (5:30 PM)

 

A. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

B. Consent Agenda

1) Minutes from April 27, 2020

2) Bill List  (see enclosed goldenrod)

• • • General Fund, Activity Fund, PPEL Fund Bond Payment,

    • School Infrastructure Sales Tax Revenue Bond Payment 

3) Resignations (see personnel handout)

4) Items withdrawn from Consent Agenda

 

     3. PUBLIC FORUM (5:35 PM)

1. Recognition - School Board Appreciation Month

2. Anyone may address the Board during this time.  Under Iowa Code, no Board action 

is possible, however, until an item is listed on the Agenda and posted 24 hours prior 

to the meeting, except for good cause as allowed under Iowa Code.

 

4. DONATIONS (5:45 PM)

 

5. PERSONNEL REPORT (5:45 PM)

1. Approvals for Employment

2. Non-Bargaining Wages and Salaries

 

6. ADMINISTRATIVE REPORT (5:50 PM)

 

A. Superintendent and Building Principal Reports

• Superintendent’s Report

B. Consider entering into Agreement with SAI for Mentoring and Induction Program for 2020-2021

C. Transportation Contract with Region XII

D  2020 - 2021 Student Registration Process

E. Approve Agreement with CEA and Carroll Board of Education

F. Approve Agreement with CESA and Carroll Board of Education

G. Approve CEA Employee Handbooks

H. Approve CESA Employee Handbook

1. Update job description: Student Information Specialist

 

7. BUSINESS OFFICE REPORT (6:10 PM)

 

A. Lunch Prices for 2020-2021

B. Capital Outlay

1. Water Heater for AES 

2. Technology Purchases

C. Summer Projects - Buildings and Grounds

D.  Budget Reports 

• Sales Tax Revenue and Expenses; Physical Plant and Equipment Levy; Actual Expenses to Published Budget 

• Line Item Revenue and Expenditures by Facility

 

8. CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:25 PM)

 

1. Last Day of School - May 22 

2. June Board meeting - June 15, 2020

C. Special Board Meeting - End of Year Bills - June 26 - Noon Meeting

 

    9. SUGGESTIONS FOR JUNE 15th BOARD MEETING (6:30 PM)

1. Approval of Student and Staff Handbooks for 2020-2021

 

10.  ADJOURNMENT (6:30 PM)

 

=========================================================================

ADDENDUM TO THE MAY 20, 2020, BOARD AGENDA

 

AGENDA ITEM #2 APPROVE AGENDA

 

2. 3 - Resignations - See Personnel Handout 

 

AGENDA ITEM #3 PUBLIC FORUM

1. No one has notified the district office to address the board as of May 15, 2020. If you wish to participate in the Public Forum please send comments to Gary Bengtson gbengtson@carrolltigers.org or Casey Berlau cberlau@carrolltigers.org by 4:00 p.m. Monday, May 18, 2020.  They will be read aloud at the meeting.

 

AGENDA ITEM #4 DONATIONS

 

AGENDA ITEM #5 PERSONNEL REPORT

1. See personnel handout

 

AGENDA ITEM #6 ADMINISTRATION REPORT

 

1. Superintendent Report

2. Agreement with SAI - the Board will consider entering into an agreement with School Administrators of Iowa for a Mentoring and Induction Program

3. Transportation Contract with Region XII - Casey Berlau will present a contract for renewal with Region XII.

4. 2020-2021 Registration Process - Casey Berlau will review the student registration process.  The proposed plan is to issue a press release on May 18th that 2020-2021 Online Registration will be available as of July 1, 2020.  Walk-In registration will be held July 27th and July 28th at the Adams Elementary Board Conference room.

5. Approve Agreement with CEA and Carroll Board of Education - The board will consider approving an agreement with CEA and the Board of Education for 2020-2021

6. Approve Agreement with CESA and the Carroll Board of Education - The Board will consider approving an agreement with CESA and the Board of Education for 2020-2021.

7. Approve Employee Handbooks for CEA and CESA:  The Board will consider approving Employee Handbooks for CEA and CESA for 2020-2021.

8. Update Job Description - Student Information Specialist

 

AGENDA ITEM #7 BUSINESS OFFICE REPORT

 

AGENDA ITEM #8 CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION

 

AGENDA ITEM #9 SUGGESTIONS FOR JUNE MEETING

 

AGENDA ITEM #10 ADJOURN

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Adams Elementary - Zoom Meeting due to COVID 19 Restrictions - Social Distancing Link to Zoom meeting:Download Center   June 16, 2020 - 5:15 p.m.

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

TENTATIVE AGENDA

(Estimated Times)

NOTE: 1)  Audit of Bills -Jen, please contact Gary to set up a time.

 

**Due to COVID - 19 restrictions the board meeting will not be open to the press or the public.  If you wish to attend the Zoom meeting click on the link above.

 

 **If you wish to participate in the Public Forum please send comments to Gary Bengtson gbengtson@carrolltigers.org or Casey Berlau cberlau@carrolltigers.org by 12:00 p.m. (noon) Tuesday, June 16, 2020.  They will be read aloud at the meeting.**

 

1. CALL MEETING TO ORDER (5:15 PM)

 

2. CLOSED SESSION - SUPERINTENDENT EVALUATION (5:15 PM)

 

Closed sessions may be conducted under the provisions of Code of Iowa 21.5.1.i.:  

To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records requirements.

 

3. RETURN TO OPEN SESSION (5:45 PM)

 

4. APPROVE AGENDA (5:46 PM)

 

1. Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

2. Consent Agenda

   1. Minutes from May 18, 2020 (see enclosed blue)

      • Activity Bill List #1, Activity Fund List #2

      • General Fund Bill List and Other Funds 

   2. Resignations (see personnel handout)

   3. Items withdrawn from consent agenda

 

5. PUBLIC FORUM (5:40 PM)

1. Anyone may address the board during this time.  Under Iowa Code, no Board action is possible, however, until an item is listed on the Agenda and posted 24 hours prior to the meeting, except for good cause as allowed under Iowa Code.

 

6. DONATIONS (5:42 PM)

 

7. PERSONNEL REPORT (5:43 PM)

 

1. 1. Approvals for Employment - See Personnel Handout

   2. Superintendent Contract

C. Non-Bargaining Package Correction:

At the regular May meeting, the Board approved a 2.76% package increase for all non-bargaining employees for a total cost of $88,669.  During individual staff calculations it was discovered that IPERS costs were not included for food service staff.  To correct the error it is recommended that the cost of the settlement be increased by $493 to a total of $89,162.00.  The percentage of settlement would remain at 2.76%.

 

8. ADMINISTRATIVE REPORT (5:48 PM)

 

1. Superintendent Report 

2. Handbook Revisions

   1. CMS Staff Handbook

   2. CMS Student Handbook

   3. CHS Student Handbook

   4. CHS Staff Handbook 

   5. FV and AES Staff Handbook

   6. FV and AES Student Handbook

   7. Preschool Handbook

3. Adoption of New Handbook for Before and After School Program Handbook

4. Adoption of Coaches’ Handbook

5. Appoint Level II Investigator for 2020-2021- Carroll Police Department is willing to be the Level II Investigator (Phone 792-3536)

6.  Special Education Service Delivery Plan

7.  2020-2021 Preschool Calendar

 

9. BUSINESS OFFICE REPORT (6:15 PM)

 

10. 1. Summer Projects

1. Painting Quotes - District Office, Fairview and Middle School  

B.  Window Replacement - Adams Elementary and Carroll Middle School 

1.  Carroll Glass

C.  Recommendation for Lunch Prices -Gary Bengtson is recommending lunch prices remain at their current level for the 2020-2021 school year.

D.  Budget Updates 

1. 1. Sales Tax and PPEL

   2. Line-Item Revenues

 

10. CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION (6:25 PM)

 

1. 1. Special Board Meeting - End of Fiscal Year Bills - June 26, 2020 - 12:00 pm

 

11. SUGGESTIONS FOR JULY 21, 2020 BOARD MEETING (6:30 PM)

 

1. 1. 2020 - 2021 Legislative Priorities

   2. Appointment of Board Secretary/Treasurer (Code 279.3)

   3. Issue of Warrants Resolution

   4. Milk and Bread Bids

   5. Other Suggestions

 

12. ADJOURNMENT (6:40 PM)

 

ADDENDUM TO THE JUNE 16, 2020 BOARD AGENDA

 

AGENDA ITEM #4 APPROVE AGENDA

2. Consent Agenda

 

AGENDA ITEM #5 PUBLIC FORUM

 

AGENDA ITEM #6 DONATIONS

1.  

 

AGENDA ITEM #7 PERSONNEL REPORT

1. Approvals for Employment - See Personnel Handout

2. Superintendent Contract

3. Non-Bargaining Package Correction:

At the regular May meeting, the Board approved a 2.76% package increase for all non-bargaining employees for a total cost of $88,669.  During Individual staff calculations it was discovered that IPERS costs were not included for food service staff.  To correct the error it is recommended that the cost of the settlement be increased by $493 to a total of $89,162.00.  The percentage of settlement would remain at 2.76%.

AGENDA ITEM #8 ADMINISTRATIVE REPORT

1. Superintentdents’ Report

2. Handbook Revisions

   1. CMS Staff Handbook

   2. CMS Student Handbook

   3. CHS Student Handbook

   4. CHS Staff Handbook 

   5. FV and AES Staff Handbook

   6. FV and AES Student Handbook

   7. Preschool Handbook

3. Adoption of New Handbook for Before and After School Program Handbook

4. Adoption of Coaches’ Handbook

5. Appoint Level II Investigator for 2020-2021- Carroll Police Department is willing to be the Level II Investigator (Phone 792-3536)

6.  Special Education Service Delivery Plan

7.  2020-2021 Preschool Calendar

 

AGENDA ITEM #9 BUSINESS OFFICE REPORT

1. 1. Summer Projects

1. Painting Quotes - District Office, Fairview and Middle School 

B.  Window Replacement - Adams Elementary and Carroll Middle School 

2.  Carroll Glass

C.  Recommendation for Lunch Prices -Gary Bengtson is recommending lunch prices remain at their current level for the 2020-2021 school year.

D.  Budget Updates 

Sales Tax and PPEL

Line-Item Revenues

 

AGENDA ITEM #10 CAI (CORRESPONDENCE/ANNOUNCEMENTS/INFORMATION)

1. Special Board Meeting June 26, 2020, 12:00 p.m.

 

AGENDA ITEM #11 SUGGESTIONS FOR JULY 21 BOARD MEETING

2. 2020 - 2021 Legislative Priorities

3. Appointment of Board Secretary/Treasurer (Code 279.3)

4. Issue of Warrants Resolution

5. Milk and Bread Bids

6. Other Suggestions

 

AGENDA ITEM #12 ADJOURN

 

 

AGENDA CARROLL COMMUNITY SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION   Zoom Meeting due to COVID 19 Restrictions - Social Distancing Link to Zoom meeting: Download Center   June 26, 2020 - 12:00 pm

DISTRICT VISION STATEMENT: A meaningful diploma for every student   DISTRICT MISSION STATEMENT: Carroll Community School District students will be completely engaged every moment, in search of fully realizing potential of every skill necessary, for every possible future pursued.

 

TENTATIVE AGENDA

**Due to COVID - 19 restrictions the board meeting will not be open to the press or the public.  If you wish to attend the Zoom meeting click on the link above.

 

 **If you wish to participate in the Public Forum please send comments to Gary Bengtson gbengtson@carrolltigers.org or Casey Berlau cberlau@carrolltigers.org by 12:00 p.m. (noon), June 25, 2020.  They will be read aloud at the meeting.**

 

Estimated Times

 

1. CALL MEETING TO ORDER (12:00 PM) 

 

2. APPROVE THE AGENDA (12:01 PM)

1.  Additions (topics not included on the posted agenda may be added only if good cause exists as defined in Iowa Code).

2.  Consent Agenda

 

3. REVIEW/APPROVE END OF THE YEAR BILLS (12:03 PM)

General Fund

Activity Fund

4. PERSONNEL (See attached pink) (12:09 PM)

 

5. APPROVE ADDITIONAL PROFESSIONAL DEVELOPMENT (12:12 PM)

DAYS FOR 2020-2021 SCHOOL YEAR

 

6. JOB DESCRIPTION - Health Assistant (12:14 PM)

 

7. CLOSED SESSION - SUPERINTENDENT EVALUATION (12:16 PM)

Closed sessions may be conducted under the provisions of Code of Iowa 21.5.1.i.:  

To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session.  This session will also be closed to comply with the confidentiality of personnel records requirements.

 

8. RETURN TO OPEN SESSION (12:32 PM)

 

9. SUPERINTENDENT CONTRACT (12:33 PM)

 

10. SUPERINTENDENT REPORT (12:40 PM)

 

11. ADJOURNMENT (12:46 PM)