STUDENT PERSONNEL

 

Series 500

 

Policy Title: Co-Curricular Activities and Competitions Code No: 538R1

The rules and regulations of the district and state associations shall be in effect for all events in which students participate, representing the district, during or after school hours, either on school premises or off school premises for events considered school sponsored or school approved activities. This policy includes athletic activities, speech, drama, music, academic competitions, FFA competitions, FCCLA activities, cheerleading, dance, homecoming royalty and other royalty, speaker at graduation and other school related events, competitive conference activities, or performing or participating in any activity as a representative of the district.

 

The IHSAA and IGHSAU scholarship rules will apply to athletes and non-athletes. For all activities a 30 consecutive calendar day period immediately following the grading period will apply. Athletics are separate from all non-athletic activities competition (example: Student A fails 4th quarter and is out for band and baseball, they would need to sit out 30 days for baseball during the summer and 30 days for band at the start of the next school year). The 30 calendar days begin at 3:40 the afternoon upon the activities director being informed of final grades. This shall be done no later than the 3rd school day following the end of the grading period. NOTE: Summer non-athletic activities are not subject to the 30-day rule.

 

Penalties for violations after school hours or at designated places for events will be the same as during regularly scheduled school hours or on school premises except where a special discipline policy has been specified. This includes particular rules and regulations established by the Department of Education, director of the activity, special temporary restrictions imposed on the students prior to this scheduled event, and any other mandates determined by the administration.

 

The executive boards of the Iowa High School Athletic activities Association (IHSAA) and the Iowa Girls High School Athletic activities Union (IGHSAU) may sanction member and associate member schools that permit or allow participation in any event by a person in violation of the eligibility rules or by a student who has been suspended from school and/or school activities in accordance with local rules.

 

General Co-curricular Activities Policies:

 

1. Students who participate in the above co-curricular activity programs are subject to the rules and policies governing activity eligibility participation, and the training and conduct rules set down by the coach or sponsor, twenty-four hours per day, year round. Students may be declared ineligible from activity participation by the activities director, principal/designee or the superintendent/designee for violation of any of these rules and policies.

2. The principal/designee shall be responsible for informing coaches/sponsors of which students are not eligible for participation.

 

3. A student with an unexcused absence during any part of the school day will not be eligible for activity participation on the day of the absence, unless approved by the principal/designee.

 

4. Beyond the freshman year, a coach may cut a student from an athletic activities activity before the first contest by notifying the activities director/principal and the parents/guardians of the reason why the participant is being cut.

 

5. A student will not be penalized for non-participation (practice or contests) during regularly scheduled vacation periods, if that student is excused from these by his/her parent or guardian. Communication between the parent/guardian, athletic activities director, and coach is required prior to a participant’s absence that will occur during a scheduled vacation period.

 

6. A student may not be dropped from practice or competition during the season or during tournament play unless he/she has violated the district’s or coach’s good conduct rules or the Department of Education eligibility rules. In the event that a student is to be removed for this cause, the activities director/principal will be notified and will be a part of the decision and the appropriate action. The parent/guardian shall be notified of the action taken.

 

7. If a student drops one activity for good cause during the season, he/she will not be penalized for participation in any succeeding activity for which he/she is eligible.

 

8. Activities directors, coaches, and sponsors have the prerogative to establish reasonable training and conduct rules, when not in conflict with district policy and regulations, for a particular co-curricular activity or competition, all of which must be followed by the participants, including but not limited to, the special rules below. Those rules shall be sent to the students' parents/guardians before the activity commences.

 

      Department of Education Eligibility Rules -- Modified and Adopted by Carroll Community School and Applicable to Carroll Middle and High School Athletes

 

Eligibility May Be Compromised If -

 

1. You do not have a physician's certificate of fitness issued this school year.

 

2. You have attended high school for more than eight (8) semesters (twenty days of attendance or playing in one contest constitutes a semester). Middle school students who have completed more than 4 semesters in 7th or 8th grade may not be eligible to participate in middle school activities.

 

3. You were not enrolled in school last semester or if you entered school this semester later than the second week of school and were not enrolled in school immediately prior to enrolling at Carroll High School. (Not applicable to middle school.)

 

4. You have changed schools this semester. (Except upon like change of residence of your parents/guardians.) (Not applicable to middle school.)

 

5. You have been declared ineligible under a prior school District’s Good Conduct Rule, and then, without having completed the full period of ineligibility at that school, transfer to Carroll High School. You may not be eligible for interscholastic competition at Carroll High School until the full period of ineligibility has been completed. Once that time period of ineligibility has been completed, you are then immediately eligible for interscholastic competition at Carroll High School as far as any Good Conduct Rule is concerned.

 

6. You have competed on an outside school team as a team member or as an individual while out for a sport during that particular sport season without the previous written consent of your current coach, Activities director, and parent/guardian with the exception of dance.

 

7. You have ever trained with a college squad or have participated in a college event.

 

8. Your habits and conduct both in and out of school are such as to make you unworthy to represent the ideals, principles and standards of your school.

 

Scholarship Rules – Athletics

 

Scholarship Rules apply to all member and associate member schools who belong to the IHSAA and the IGHSAU. Schools may not allow ineligible or suspended students to participate. The IHSAA and the IGHSAU have the power to impose sanctions upon schools who do not enforce Scholarship rules.

 

In addition Scholarship Rules apply to all students who are members of a recognized Carroll Community School District Activity as defined in 538R1.

 

1.    All students must be enrolled and in good standing in a school that is a member or associate member in good standing of the organization sponsoring the event. Each student shall be passing all coursework for which credit is given and shall be making adequate progress toward graduation requirements at the end of the first semester, and second semester.

 

2. All students must be under 20 years of age.

 

3. All students shall be enrolled students of the school in good standing. The student shall receive credit in at least four subjects, each of one period or hour, or the equivalent thereof. They shall receive credit in all courses for which a letter grade is given. Grades will be checked at the end of each grading period as defined in #1 above. If a student has a failing grade, the ineligibility begins the first school day of the new grading period. For summer activities ineligibility begins with the release of the end of the year report card. The 30 calendar days begin at 3:40 pm the afternoon of the 3rd weekday following the end of the grading period.

 

1. 1. 1. Coursework taken under the provisions of Iowa Code chapter 261C, postsecondary enrollment options, for which a school district or accredited nonpublic school grants academic credit toward high school graduation shall be used in determining eligibility. No student shall be denied eligibility if the student’s school program deviates from the traditional two-semester school year.

 

1. 1. 2. Dual credit courses from community colleges will count toward the four-credit class requirement, and failure of such courses will result in violation of eligibility standards.

 

4. A student who has had four or more successful no “Fs grading periods (quarters) after the grading period in which the student did not pass all coursework is eligible.

 

5. For block scheduling classes the grading period may be the end of nine weeks if that is when the grade is recorded on the transcript. Each block scheduled course is the equivalent of two traditional courses. Thus, at a minimum, students must receive credit in at least two block courses during any grading period.

6. If a student does not meet the Eligibility Standard, then s/he will not be allowed to represent the school for 30 consecutive calendar days in all co-curricular activities and competitions as defined in paragraph #1 of this policy. S/He is ineligible to dress for and compete in the next athletic activities contests and competitions in which the athlete is a contestant for 30 consecutive calendar days. The 30-Day Rule applies to all levels of high school athletics, and not just varsity competition. The 30 consecutive school days of ineligibility begin on the earliest date when the IGHSAU or the IHSAA allows games to begin for each sport. If the sport is in mid-season, then the period of ineligibility begins at 3:40 pm the afternoon. The 30 calendar days begin at 3:40 the afternoon upon the activities director being informed of final grades.  This shall be done no later than the 3rd  school day following the end of the grading period.  A student passing all classes for which credit is given after four consecutive quarters is eligible to participate.

 

7. For any failing grade, the student is ineligible for 30 consecutive calendar days. The 30 calendar days begin at 3:40 pm the afternoon upon the activities director being informed of final grades. This shall be done no later than the 3rd school day following the end of the grading period. If at the time the student has a failure, and he/she is out for a sport and the season ends before the 30 days are served, the days carryover to the next sport he/she participates in.

 

8. Subject to the provision below regarding contestants in interscholastic baseball or softball, if at the end of any grading period a contestant is given a failing grade in any course for which credit is awarded, the contestant is ineligible to dress for and compete in the next occurring interscholastic athletic activities contests and competitions in which the participant is a contestant for 30 consecutive calendar days. The 30 calendar days begin at 3:40 pm the afternoon upon the activities director being informed of final grades. This shall be done no later than the 3rd school day following the end of the grading period.

 

9. At the end of a grading period that is the final grading period in a school year, a contestant in interscholastic baseball or softball who receives a failing grade in any course for which credit is awarded is ineligible to dress for and compete in interscholastic baseball or softball for the 30 consecutive calendar days following the release of the report card. The 30 calendar days begin at 3:40 pm the afternoon upon the activities director being informed of final grades.  This shall be done no later than the 3rd  school day following the end of the grading period. If the season expires prior to 30 consecutive calendar days elapsing, the period of ineligibility will carry over to the beginning of the next school year.

 

10. A student with a disability who has an individualized education program shall not be denied eligibility on the basis of scholarship if the student is making adequate progress, as determined by school officials, towards the goals and objectives on the student’s individualized educational program.

 

11. All member schools shall provide appropriate interventions and necessary academic supports for students who fail or who are at risk to fail, and shall report to the department regarding those interventions on the comprehensive school improvement plan (CSIP).

 

12. An incomplete (I) will be considered a failure. At the time the (I) becomes a passing grade, eligibility will be reinstated.

 

13. A student is academically eligible upon entering the ninth grade.

 

14. No student shall be eligible to participate in any given interscholastic athletic activities sport if the student has engaged in that sport professionally.

 

15. The local superintendent/designee of schools, with the approval of the local board of education, may give permission to a dropout student to participate in athletics upon return to school if the student is otherwise eligible under these rules.

 

 

After Hours

Off-Premises Special Rules

 

Introduction

The following rules cover students in grades 7-12. These after hours, off-premises special rules will be printed in the Student Handbook given to each student in grades 7-12 when school opens in the fall. A Student Handbook will also be issued to each new student who registers after the school year begins.

 

Position Statement

The board, the administration, and other employees of the district, have no control or responsibility for any student when the student is in the custody and control of his/her parents, guardian, or other non-school related agency except as explained below.

 

Exceptions and Penalties

The board and administration have determined the following specific policies as exceptions to the immediately preceding paragraph:

 

Individual Activities Training and Conduct Rules

 

1. The sponsors and coaches must establish reasonable training and conduct rules for the activities for which they have been given responsibility. These rules must be approved by the principal/designee or Activities director. They must be distributed to each participant before the activity commences. A student who registers late will receive the rules when he/she starts. Violation of any of these training and conduct rules may be just cause for eliminating a student from the activity or restricting participation.

 

Participation in Criminal or Unlawful Activity

 

1. Students who represent the district in extra-curricular activities are expected to characterize high standards of conduct. Students who are charged with the commission of felonious acts or misdemeanors other than traffic charges may be suspended from activity participation if an investigation by school officials determines that a preponderance of evidence supports the charge. They may be penalized in the manner described in the following section on alcohol and controlled substances. Upon each offense of a criminal or otherwise unlawful activity, the student shall be referred to the Building Assistance Team.

 

          Alcohol, Tobacco and Controlled Substances

 

1. Involvement with alcohol, tobacco and/or other illegal substances classified as controlled drugs is deemed a most serious offense. The board and administration will impose severe penalties when it has been determined a participant has been involved in the use, sale, distribution, or possession of the same. Severe penalties will also be imposed on those who inhabit an environment or are in attendance where an illegal act(s) related to alcohol and/or controlled substances occur(s), including, but not limited to: 1) alcohol being possessed, distributed, or consumed by people not of legal age to do so; and 2) possession, sale, distribution, or consumption of illegal substances. Since rules for participation in activities carry over outside of school hours and school-sponsored events, parents and concerned agencies must cooperate with the school in eliminating alcohol, tobacco and controlled substance use and abuse.

 

When it has been determined that a student has broken the rules regarding number 2) or 3) above, the student shall be penalized as follows:

 

Repeat offenses shall be calculated by counting backward from the date of the current violation. Two calendar years shall be used in determining the number of offenses that apply.

 

Upon each offense of alcohol and/or illegal controlled substance the student shall be referred to New Opportunities Substance Abuse Treatment and Prevention Center. This program must be completed in order to be considered for further participation in co-curricular activities. Referral to New Opportunities shall be filed on the standard referral form supplied by New Opportunities.

 

On a first offense AND when a student self-reports, he/she can enroll in an online alcohol and drug intervention course at the student or his/her parent(s)/guardian(s) expense in order to regain eligibility.

 

A student must attend school 3.5 hours per day to be eligible to participate in practice/contests that day. Special situations can be approved by an administrator. A student who violates the Eligibility Code during enrollment in grades 7-12 shall be ineligible to participate in any extra-curricular activity in accordance with the following provisions; however, students who violate the Eligibility Code after completion of eighth grade shall serve out any remaining period of ineligibility but the next violation shall start over as a first violation.  During a period of ineligibility the student will be allowed to participate in practices or rehearsals at the discretion of the sponsor, but shall not be allowed to participate in any public performances or events.  Sanctions shall be served concurrently for students involved in both fine arts and athletic activities. 

 

FIRST VIOLATION:

 

a.  The student will be declared ineligible for the number of performances or events listed in the chart below.  If the student is not currently involved in an activity, the sanction will be carried into the next season of participation, provided that the sanction shall not be carried over for longer than twelve (12) months.

 

b.  Ten (10) hours of community service as approved by the administration must be performed and verified prior to regaining eligibility.  The student will have thirty (30) days to perform the community service. 

 

SECOND VIOLATION:

 

a.  The student will be declared ineligible for one third (33%) of the performances or events during the season of participation (any fractions will be rounded up).  If the student is not currently involved in an activity, the sanction will be carried into the next season of participation, provided that the sanction shall not be carried over for longer than twelve (12) months.  

 

b.  Twenty (20) hours of community service as approved by the administration must be performed and verified prior to regaining eligibility.  The student will have forty-five (45) days to perform the community service.

 

THIRD VIOLATION AND EACH SUBSEQUENT VIOLATION:

 

a.  The student will be declared ineligible for one half (50%) of the performances or events during the season of participation (any fractions will be rounded up).  If the student is not currently involved in an activity, the sanction will be carried into the next season of participation, provided that the sanction shall not be carried over for longer than twelve (12) months

 

b.  Thirty (30) hours of community service as approved by the administration must be performed and verified prior to regaining eligibility.  The student will have sixty (60) days to perform the community service.

 

Consecutive Periods of Ineligibility.  If a student violates the Eligibility Code at a time when he or she is ineligible to participate in extracurricular activities by virtue of a prior violation, the period of ineligibility for such subsequent violation shall commence on the day after the period of ineligibility for all prior violations ends. 

 

If the violation is for possession or use of alcoholic liquor, wine, beer, or a controlled substance, a referral will be made for counseling and education.  If further evaluation from a recognized substance abuse facility is recommended, the family must make a good faith effort (two weeks) to complete this task (at the student’s or parent’s/guardian’s expense) and to follow the recommendations of the evaluation before eligibility is regained.

 

• Eligibility Code for Extra-Curricular Activities including fine arts:

Note:  For students that are sanctioned under the Eligibility Code who are involved in the fine arts, if they are required to perform as part of a grade (e.g. band or chorus), the student will be withheld from participation without impacting the student’s grade.

 

New Conduct Code for FIRST OFFENSE:
Previously has been 2 events-changes are reflected in the chart below.  Second and Third offenses will not change from previous policy.

Good Conduct - Activity Chart

 

Activity	First Offense	Second Offense	Third Offense	Fourth Offense
Band*	¼ season	⅓ season	½ season	Rest of season
Baseball	7	⅓ season	½ season	Rest of season
Basketball	5	⅓ season	½ season	Rest of season
Bowling	¼ season	⅓ season	½ season	Rest of season
Cheerleading	¼ season	⅓ season	½ season	Rest of season
Class Officers	5 weeks	⅓ season	½ season	Rest of season
Clubs	1	⅓ season	½ season	Rest of season
Cross Country	3	⅓ season	½ season	Rest of season
Dance Team	3	⅓ season	½ season	Rest of season
Debate	2	⅓ season	½ season	Rest of season
Drama**	1 production	⅓ season	½ season	Rest of season
Football	2	⅓ season	½ season	Rest of season
Golf	3	⅓ season	½ season	Rest of season
Mock Trial	2	⅓ season	½ season	Rest of season
Royalty	1	⅓ season	½ season	Rest of season
Soccer	3	⅓ season	½ season	Rest of season
Softball	7	⅓ season	½ season	Rest of season
Speech**	1	⅓ season	½ season	Rest of season
Student Senate	3 meetings	⅓ season	½ season	Rest of season
Tennis	3	⅓ season	½ season	Rest of season
Track	3	⅓ season	½ season	Rest of season
Vocal*	¼ season	⅓ season	½ season	Rest of season
Volleyball	4	⅓ season	½ season	Rest of season
Wrestling	4	⅓ season	½ season	Rest of season
All Activities	10 Hours of Community Service	20 Hours of Community Service	30 Hours of Community Service	40 Hours of Community Service

*Band & Vocal are considered to consist of three season (Fall, Winter, and Spring)
**1 performance or double community service hours based on timing of incident (Principal/AD discretion)

 

The Carroll Board of Education adopted the attached Eligibility Code for all students who participate in extracurricular activities at the Junior and Senior High School.  Because this Code affects all of the young people of our District who participate in extracurricular activities, we encourage parents and students to read the Code found in the student/parent handbook.

 

We hope you will take the time to review the Code.  If you have any questions or need a clarification of any part, feel free to contact the Activities Director or Principal.  We are asking parents and participating students to sign the form at Meet the Teams Night to verify they understand the Eligibility Code. Students and parents will be required to sign this eligibility form on a yearly basis.

 

 

Scheduling of Events

 

The Board and administration realizes that the amount of participation in co-curricular activities does limit the amount of time a student may spend on academic preparation and progress.

Therefore, the following are considered as appropriate limitations:

 

1. Scheduled contests will conform at all times to the state association rulings and adhere to recommendations made by these agencies.

 

2. The Activities director will be responsible for the scheduling of all high school activities and the athletic activities director will be responsible for scheduling athletic activities events at the middle school. All schedules must be approved by the middle or high school principal/designee.

 

 

Date of Adoption/Revision

October 11, 1982

August 12, 1985

September 19, 1986

August 13, 1989

August 21, 1990

July 22, 1991

February 20, 1995

July 1997

August 2000

June 2001

July 2003

June 2004

July 2006

August 2006

October 2006

July 2007

June 2008

July 2010

September 2012

July 2013

October 2013

August 2015

July 2019

August 2019

October 2024