Minutes - 2020.03.16

Minutes

Regular Board of Directors’ Meeting

March 16, 2020

5:30 p.m. Board Conference Room, Adams Elementary School

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board conference room of Adams Elementary School. Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein. Staff members present: Dr. Casey Berlau, and Gary Bengtson. Others present: Nathan Konz, and Rebecca McKinsey.

Approval of Agenda:

It was moved by Duane Horsley to approve the agenda as presented. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None

Consent Agenda:

A. Minutes of the February 17, 2020 Board meetings:

B. Bill listings in the following amounts:

General Fund $213,780.79

Student Activity Fund $30,538.79

Local Option Sales Tax $44,992.00

Nutrition Fund $43,837.82

Physical Plant & Equipment Levy $28,558.48

C. Resignations:

D. Field Trips:

It was moved by Jennifer Munson to approve the consent agenda. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None

School Improvement:

This was tabled until a future Board meeting.

Board Development:

This was tabled until a future Board meeting.

Public Forum:

There was no one present with an issue to bring before the Board.

Donations:

Dr. Casey Berlau presented the following donations for approval:

• The Carroll County Farm Bureau would like to donate $100 to help bring awareness to the Healthiest State Initiative.

• Landus Cooperative would like to donate 12 used HP LaserJet P3015 printers to the Carroll Community School District.

• Breda American Legion Auxiliary would like to donate $10 to be used for an item at the Carroll High School media center in memory of Kay Wernimont.

• The following donations are to Tigervision for expenses accrued in streaming athletic events:

Ryan and Katie Kock, Iowa Farm Bureau - $500

Debra Onken - $100

Aubrey Kemmerling, Edward Jones - $200

It was moved by Jennifer Munson to accept the donations as presented. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None

Personnel Report:

A. Approval for Employment:

Dr. Casey Berlau presented the following recommendations for employment for approval:

• Dr. Casey Berlau is recommending Patrick Rabbitt for the elementary principal position. If approved Mr. Rabbitt would work an 11 month contract and be paid $103,000 per year. Approval is recommended contingent upon receipt of a clear background check.

• Jerry Raymond is recommending Ashley Bargman for a middle school special education instructor position. If approved she would be on Step 18 of the MA lane. Approval is recommended contingent upon receipt of a clear background check.

• Sue Ruch is recommending Kyle Stevens for the elementary physical education instructor position at Fairview and Adams Elementary buildings. If approved he would be on Step 10 of the BA lane on the salary schedule. Approval is recommended contingent upon receipt of a clear background check.

• Randy Bissen is recommending Gary Magill for the 7^th grade boys’ basketball coaching position. If approved he would be placed on Step 24. Approval is recommended.

• Jeff Dvorak is recommending Jon Kitt for the Custodian – Head Sports Facilities and Grounds position. If approved he would be paid $41,600 per year and would work 40 hours per week plus additional time as required. Approval is recommended contingent upon receipt of a clear background check.

It was moved by Jennifer Munson to approve the personnel recommendations. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer Nays: None

FY21 Budget Work Session:

A. Establish Date for Public Hearing on Proposed Handout

B. Present Draft of 2020-2021 Certified Budget

Dr. Casey Berlau presented a proposed budget for the 2020-2021 school year. The total tax rate proposed is $9.54494 which is down $.24333 from the current year.

It was moved by Jennifer Munson to set the public hearing on the proposed 2020-2021 budget for April 13^th at 12:00 p.m. noon in the Board Conference Room at Adams Elementary. Duane Horsley seconded the motion. On a roll call vote the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane Nays: None

Administrative Report:

A. Reports from Superintendent and Building Principals:

Casey Berlau updated the Board on the closing of Iowa schools by the governor due to COVID-19 virus. He stated that all Carroll Community School District facilities will be closed until April 15, 2020. There will be no practices during this time. He also said that the issue of paying district personnel during this time is being discussed. The district is also exploring the possibility of offering grab and go meals at Fairview Elementary.

B. 2020-2021 Cooperative Sharing Athletic Programs:

Dr. Berlau presented the following athletic sharing agreements for the 2020-2021 school year:

Girls Golf – Host School - Carroll

Ar-We-Va

Boys Golf – Host School – Carroll

Ar-We-Va

Boys Soccer – Host School – Carroll

Ar-We-Va and Glidden-Ralston

Girls Soccer – Host School – Carroll

Ar-We-Va, Glidden-Ralston, and Coon Rapids-Bayard

It was moved by Jennifer Munson to approve the athletic cooperative sharing agreements. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennnifer, Duane, Karen Nays: None

C. Summer Fun Camp – Request for Buses:

Dr. Casey Berlau presented a request from the Summer Fun Camp for the use of school buses this summer. The camp is a mixture of special education and general education students and runs for six weeks. The district will bill the summer camp sponsors for actual costs.

It was moved by Duane Horsley to approve the use of school buses for the Summer Fun Camp contingent upon the use of the buses being covered by the district’s insurance and the cost of the service to be determined by the business office. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None

D. Board Policy Review:

The Board held a second reading of the following Board policies:

• 305 – Superintendent Civic Activities:

• 406 – Child Abuse Reporting

• 435, 435R1, 435E1, 435E2, 435E3 – Drug and Alcohol Testing

It was moved by Jennifer Munson to approve the second reading of Board Policies 305, 406, 435, 435R1, 435E1, 435E2, and 435E3. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None

The Board held the first reading of the following Board policies:

• 104R1 – Student to Student Harassment and Bullying

• 104E3 – Disposition of Complaint Form

It was moved by Jennifer Munson to approve the first reading of Board Policies 104R1 and 104E3. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer Nays: None

E. Soccer Field Agreement with the City of Carroll:

This item was tabled for a later Board meeting.

F. Before and After School Program for 2020-2021:

Dr. Casey Berlau reviewed a memo from Nathan Knepper from the Department of Human Service concerning the steps required before approval can be granted to open a child care center. One of those steps is hiring a qualified center director. He requested that Board grant permission to post and advertise an opening for a child care center director.

It was moved by Jennifer Munson to approve the posting for the position of Child Care Center Director and developing a job description. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane Nays: None

G. DMACC Agreements for 2020-2021:

Dr. Casey Berlau presented the following agreements with Des Moines Area Community College:

Career Advantage Concurrent Enrollment Ed Services Agreement

Career Academy Program – All Locations Ed Services Agreement

It was moved by Duane Horsley to approve the Career Advantage Concurrent Enrollment Agreement and the Career Academy Agreement with Des Moines Area Community College. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None

H. Adjustments to 2019-2020 School Calendar:

Dr. Casey Berlau reviewed the district’s plan to make up the two days of school missed because of weather. He said the last day of school for students would remain May 22^nd and the final day for teachers would be May 28, 2020.

It was moved by Jennifer Munson to approve the plan for making up missed school days. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None

I. Preschool Calendar:

This item was tabled until a later Board meeting.

J. Student Teacher Agreement with University of Northern Iowa:

Dr. Casey Berlau presented a proposed agreement with the University of Northern Iowa for the placement of student teachers in the Carroll Community School District.

It was moved by Jennifer Munson to approve the student teacher agreement with the University of Northern Iowa for the 2020-2021 school year. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None

Business Office Report:

A. Bids for Used 2007 School Buses:

Dr. Casey Berlau reported that originally the district had advertised to sell three used buses but due to an engine failure had decided to only sell two.

Jason Gehling had bid $720 for Bus #21 and Quandt Auto Salvage bid $700 for both buses. It is recommended to sell Bus #21 to Jason Gehling for $720 and Bus #20 to Quandt’s for $700.

It was moved by Jennifer Munson to approve the bids for the two buses as recommended. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer Nays: None

B. Budget Update Reports:

Gary Bengtson presented various budget reports to the Board.

Capital Outlay:

A. Request Quotes for Carpet Replacement at CMS and CHS:

B. Handicapped Door Openers at Adams, CMS, and CHS:

Dr. Casey Berlau stated the district is looking to get approval to request quotes for replacing carpet at both the Carroll Middle School and a couple of rooms at Carroll High School.

He also stated the district has received a quote from Walsh Door & Security for the installation of handicapped auto door openers at Adams Elementary, Carroll Middle School, and Carroll High School. The total for the three buildings is $20,328.00.

It was moved by Jennifer Munson to approve the $20,328.00 quote from Walsh Door & Security for auto door openers at Adams Elementary, Carroll Middle School, and Carroll High School, and to receive carpet bids for Carroll Middle School and Carroll High School. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane Nays: None

Correspondence/Announcements/Information

Suggestions for April 20^th Board Meeting:

Exempt Session – Negotiations:

The exempt session was tabled until a later date.

Adjournment:

It was moved by Cindy Johnson to adjourn the meeting at 6:55 p.m. Onica Ulveling seconded the motion. Unanimous approval.

____________________________ _____________________________

Karen Friedlein, President Gary Bengtson, Board Secretary

Approved: _____________________

dawn@iowaschoo… Thu, 02/20/2020 - 10:57