Minutes - 2020.02.17

Minutes - 2020.02.17

Minutes

Regular Board of Directors’ Meeting

February 17, 2020

4:30 p.m.  Board Conference Room, Adams Elementary School

 

 

Call to Order:

Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board conference room of Adams Elementary School.  Board members present: Onica Ulveling, Cindy Johnson, Jennifer Munson, Duane Horsley, and Karen Friedlein.  Staff members present: Dr. Casey Berlau, Gary Bengtson, Tammie McKenzie, Sue Ruch, Jerry Raymond, Sarah Schroeder, Sara Hamilton, Crystal Boes, Peggy Hamilton, Candice Ostrich, Ashlea Ahrenholtz, Holly Warnke, and Ryan Simmelink.  Others present:  Halley Butler, Bella Armitage, Ty Nissen, Lane Nissen, Amy Wiederien, Grace Simmons, Kristin Millermon, Chloe Gallegos, Gabi Hammer, Trinity Tassell, Nathan Konz, and Rebecca McKinsey.

 

Approval of Agenda:

It was moved by Duane Horsley to approve the agenda as presented.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

         Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Budget Workshop:

Dr. Casey Berlau and Gary Bengtson reviewed financial, enrollment, and staffing information which will be used in developing the district’s 2020-2021 certified budget.

 

Consent Agenda:

  1. Minutes of the January 20, 2020 Board meetings:
  2. Bill listings in the following amounts:

      General Fund         $338,224.64

      Student Activity Fund         $12,247.96

      Local Option Sales Tax         $27,734.25

      Nutrition Fund         $47,127.13

      Physical Plant & Equipment Levy         $3,444.33

  1. Resignations:
  2. Field Trips:

 

It was moved by Jennifer Munson to approve the consent agenda.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

Public Hearing on 2020-2021 School Calendar:

         The Board opened the meeting to public comment on the proposed 2020-2021 school calendar.  Dr. Berlau reported that there was an error in the initial calendar resulting in two extra days in March.  The corrected calendar would have the last day of school as May 25, 2021.

 

Public Forum:

            There was no one present with an issue to bring before the Board.

 

Donations:

         Casey Berlau stated that Mid-Iowa Insurance Associates would like to donate $400 to individuals with negative lunch accounts.  This donation is from a fund-raiser they initiated.

 

It was moved by Jennifer Munson to accept the donation from Mid-Iowa Insurance Associates.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

School Improvement Report:

Sue Ruch and members of the MTSS Leadership Team Sarah Schroeder, Sara Hamilton, Crystal Boes, Peggy Hamilton, Candice Ostrich, Ashlea Ahrenholtz, Holly Warnke, and Ryan Simmelink gave a brief presentation to the Board on instructional improvement efforts in the elementary buildings.

 

Personnel Report:

A.         Approval for Employment:

Dr. Casey Berlau presented the following recommendations for employment for approval:

• Tammie McKenzie is recommending Patty Groves for the high school science position.  If approved she would be placed on Step 34 of the Master’s lane on the salary schedule.  It is also recommended that she receive a $3,000 signing bonus to be paid over a two year period.  Approval is recommended contingent upon receipt of a clear background check.

• Tammie McKenzie is recommending Kristi Shanks for a high school counselor position at Carroll High School.  If approved she would be on Step 10 of the MA lane on the salary schedule.  Approval is recommended contingent upon receipt of a clear background check.

• Jerry Raymond is recommending Margaret Gruba for a special education teacher associate position at Carroll Middle School.  If approved she would work 7 hours per day and be paid $11.55 per hour.  Approval is recommended contingent upon receipt of a clear background check and would be retroactive to February 10th.

• Randy Bissen is recommending Kirk Christensen for the head girls’ track coaching position.  If approved he would be placed on Step 47 and would receive a stipend of $6,752.00.  Approval is recommended.

 

 

  1. Volunteer:

Dr. Berlau stated that Randy Bissen is recommending Sydney Crnkovich as a volunteer for the girls’ track program.  Approval is recommended.

 

  1. New Positions:

Dr. Casey Berlau recommended the following two positions be created for the 2020-2021 school year:

• Director of Teaching and Learning

• Self-Contained Special Education Classroom Teacher

 

It was moved by Jennifer Munson to approve the personnel recommendations as stated.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

Administrative Report:

  1. Reports from Superintendent and Building Principals:

Casey Berlau briefly updated the Board on the hiring process and the district’s progress in filling open positions.  He stated that he is working with Jeff Dvorak on updating the district’s 5-year facilities plan.  He also said he is working with Harry Heiligenthal and he is tentatively scheduled to attend the June Board meeting.  Finally he reported that the district has completed the first round of radon testing at Fairview Elementary and the only area with slightly elevated readings was in the new office area.

 

  1. 2020-2021 School Calendar:

Dr. Berlau presented the 2020-2021 proposed school calendar for approval.  It was moved by Cindy Johnson to approve the proposed 2020-2021 calendar as presented.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

  1. DMACC Courses for the 2020-2021 School Year.

High school principal Tammie McKenzie presented a list of classes from Des Moines Area Community College to be offered to Carroll High School students for college credit. 

 

It was moved by Duane Horsley to approve the DMACC courses offered for the 2020-2021 school year.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

  1. Sharing Agreement with Ar-We-Va:

Dr. Casey Berlau reported that the Ar-We-Va School Board had approved the proposed sharing agreement with the Carroll Community School District at their last meeting. 

It was moved by Jennifer Munson to approve the sharing agreement with the Ar-We-Va Community School District.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Cindy, Jennifer, Duane, Karen, Onica  Nays: None

 

  1. Update on Before and After School Program for 2020-2021:

Sue Ruch and Dr. Berlau reviewed progress that has been made on researching the possibility of a before and after school program at the Carroll Community School District.

 

  1. Summer Fun Camp – Request to Use CCSD School Buses:

Casey Berlau presented a request from the Summer Fun Camp to use Carroll Community School District buses for their Summer Fun Camp.   This is similar to the request approved by the Board for the Summer Fun Camp the past several years. 

 

The Board tabled action on the request until their March meeting.

 

  1. Board Policy Review:

The Board held a second reading of the following Board policies:

• 429 – Use of Tobacco/Nicotine Products

• 921 Tobacco/Nicotine Free Environment

• 704R2 – Meal Charges

• 104 – Anti-Bullying/Anti-Harassment

• 104R1 – Anti-Bullying/Anti-Harassment Regulations

• 709.1 – Transporting of Students by Employees

 

                 It was moved by Jennifer Munson to approve the second reading of Board Policies 429, 921, 704R2, 104, 104R1, and 709.1.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

                 Ayes: Jennifer, Duane, Karen, Onica, Cindy  Nays: None

 

The Board held the first reading of the following Board policies:

• 305 – Superintendent Civic Activities

• 406 – Child Abuse Reporting

• 435 – Drug and Alcohol Testing – and 435R1, 435E1, 435E2, and 435E3

 

                 It was moved by Duane Horsley to approve the first reading of Board Policies 305, 406, 435, 435R1, 435E1, 435E1, 435E2, and 435E3.  Cindy Johnson seconded the motion.  On a roll call vote, the motion passed as follows:

                 Ayes: Duane, Karen, Onica, Cindy, Jennifer  Nays: None

 

 

 

  1. Consider Revising Job Descriptions:

Dr. Casey Berlau presented revised job descriptions for the following positions:

• Elementary Principal

• Agriculture Education Instructor

• Counselor – High School

• Custodian – Sports Facilities and Grounds

• Custodian – Assistant Sports Facilities and Grounds

  • Custodian – Head Custodian Fairview Elementary
  • Custodian – Head Custodian Adams Elementary
  • Custodian – Head Custodian Carroll Middle School
  • Custodian – Head Custodian Carroll High School
  • Director of Buildings and Grounds
  • Custodian – Seasonal for Spring, Summer, and Fall
  • Custodian – Part-time
  • Custodian – Assistant
  • Director of Teaching and Learning

 

It was moved by Jennifer Munson to approve the revised job descriptions as amended.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

Business Office Report:

A.         Budget Update Reports:

Gary Bengtson presented various budget reports to the Board.

 

Correspondence/Announcements/Information

•         Budget Update Reports

 

Suggestions for March 16th Board Meeting:

 

Closed Session – Superintendent Evaluation:

It was moved by Cindy Johnson to go into closed session under Code of Iowa 21.5 1 (i) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session and this session will also be closed to comply with confidentiality of personnel records requirements.  Onica Ulveling seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Onica, Cindy, Jennifer, Duane, Karen  Nays: None

 

Board President Karen Friedlein declared the meeting closed at 7:22 p.m.

 

It was moved by Jennifer Munson to return to open session.  Duane Horsley seconded the motion.  On a roll call vote, the motion passed as follows:

Ayes: Karen, Onica, Cindy, Jennifer, Duane  Nays: None

 

Board President Karen Friedlein declared the meeting open at 7:46 p.m.

 

 

Adjournment:

It was moved by Jennifer Munson to adjourn the meeting at 8:45 p.m.  Cindy Johnson seconded the motion.  Unanimous approval.

 

 

 

____________________________          _____________________________

Karen Friedlein, President      Gary Bengtson, Board Secretary

 

 

 

Approved: _____________________

Minutes

 

dawn@iowaschoo… Thu, 02/20/2020 - 10:56