Minutes - 2019.12.16

Call to Order:
Board President Karen Friedlein called the meeting to order at 5:30 p.m. in the Board Conference Room in the Adams Elementary School. Board members
present: Cindy Johnson, Onica Ulveling, Jennifer Munson, and Karen Friedlein. Staff members present: Dr. Casey Berlau, Gary Bengtson, Sue Ruch, Jerry
Raymond, and Tammie McKenzie. Others present: Annie Mehl, Nathan Konz, and Amy Whitver.

Approval of Agenda:
It was moved by Jennifer Munson to approve the agenda. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Cindy, Onica, Jennifer, Karen. Nays: None

Consent Agenda:
A. Minutes of the November 18, 2019 Board meetings

B. Bill listings in the following amounts:

General Fund $303,615.34
Student Activity Fund $71,482.40
Debt Service Fund $800.00
Physical Plant & Equipment Levy $90,550.33
Nutrition Fund $30,345.46

C. Resignations

D. Field Trip

E. Items withdrawn from the Consent Agenda

It was moved by Cindy Johnson to approve the consent agenda. Jennifer Munson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Onica, Jennifer, Karen, Cindy Nays: None

Public Forum:
There was no one present with an issue to bring before the Board.

School Improvement Report:
A. PLC Conference Report:
Jerry Raymond, Amy Madsen, Brianne Hogenson, Crystal Boes, and Jennifer Grossman gave a brief report on a Professional Learning Communities
conference they attended in Des Moines on October 21st and 22nd.

B. Special Education Delivery Plan Update:
Crystal Boes updated the Board on the District’s progress in updating the Special Education Delivery Plan.

Board Development:
Dr. Casey Berlau reviewed Board policies that dealt with communications and the section in the Board handbook dealing with community relations. The Board held a brief discussion on these topics.

Donations:
Board President Karen Friedlein reviewed the following donations to the district:

The Breda American Legion Auxiliary would like to donate $50 to the Carroll High School Media Center in recognition of Education Month.
Jim and Amy Hunziker would like to donate $605 to the Food Service Department to pay for negative lunch balances.
An anonymous donor would like to donate $9,200 to the Carroll Community School District to be used by Tiger Vision.
The Carroll Kiwanis would like to donate 20 hats and 20 pair of mittens to elementary students who need them.
Parents would like to make a donation of boys’ basketball shooting shirts to the varsity boys’ basketball team.
Ball is Tech and BSN Sports would like to donate a “Hot Shot Basketball Shooting Machine” to the basketball programs at Carroll Community School District.
The Edge 2 would like to donate seven golf belts to be used by the golf program.
The Edge 2 would like to donate 53 Carroll Tiger items, 3 shelves, a basket, a box of tattoos and black and white or orange and white striped sleeves to the Tiger Shop.
The Extra Effort Fund would like to donate $500 to the Fairview Media Center.

It was moved by Jennifer Munson to approve the donations. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jennifer, Karen, Cindy, Onica Nays: None

Personnel Report:
A. Employment Recommendation:
Dr. Casey Berlau presented the following recommendations for employment:

Jerry Raymond is recommending Catherine Grossman for a 7 hour per day special education teacher associate position at Carroll Middle School. If approved Ms. Grossman would be paid $11.75 per hour. The recommendation would be to make the hiring retroactive to December 9th.
Sue Ruch and Crystal Boes are recommending Rachel Williams for a preschool special education teacher associate position at Fairview Elementary. If approved, Ms. Williams would work 6.75 hours per day and would be paid $11.55 per hour.

It was moved by Jennifer Munson to approve the employment recommendations. Cindy Johnson seconded the motion. On a roll call vote, the
motion passed as follows: Ayes: Karen, Cindy, Onica, Jennifer Nays: None

Administration Report:
A. Superintendent’s Report:
Dr. Casey Berlau reminded the Board that the Iowa Association of School Boards is holding a regional meeting in Carroll on January 23rd. He also stated
that the district may be recommending an amendment to the early retirement plan to allow for the district to hire back employees if it is in the best interests of
the Board. He also mentioned that the Calendar Committee will begin meeting in January and hopefully have a calendar recommendation ready by February.
Dr. Berlau also said that the state assessment data from last year is available and will be reviewed with the Board in January. He also reminded the Board of the Tops-in-Tigerland meeting at the high school on Friday.

B. High School Principal’s Report:

C. Middle School Principal Report:

D. Elementary Schools Principal’s Report:

E. Teacher Associate Agreements with Kuemper Catholic Grade Schools:
Dr. Casey Berlau presented proposed agreements between the Carroll Community School District and the Kuemper Catholic Grade School for the
provision of three special education teacher associates. This is a continuation of similar agreements approved last year.

It was moved by Jennifer Munson to approve the special education teacher associate agreements with Kuemper Catholic Grade School. Onica Ulveling
seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Cindy, Onica, Jennifer, Karen Nays: None

F. Discussion on Salary Comparisons:
Dr. Casey Berlau and the Board held a brief discussion on the use of comparison groups in reviewing classified salaries.

G. At-Risk/Dropout Prevention Funding for 2020-2021:
Dr. Casey Berlau reviewed the At-Risk/Dropout Prevention application with the Board. He recommended the Board approve a request for up to the maximum
amount of $463,432 which can be adjusted downward at a later date.

It was moved by Jennifer Munson to approve the At-Risk/Dropout Prevention application for up to $463,432.00 for modified supplemental aid. Cindy
Johnson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Onica, Jennifer, Karen, Cindy Nays: None

H. Board Policy Revisions – Second Readings:
It was moved by Jennifer Munson to approve the second readings of Board Policies:

102R1 – Grievance Procedure (non-discrimination)
102E1 – Section 504 Notice of Nondiscrimination
102E4 – Section 504 Student and Parental Rights
201 – Organization of the Board of Directors
201R1 – Organizational Meeting Procedures
209 – Vacancies
217 – Secretary – Treasurer
229 – Annual Meeting
233 – Meeting Notice
234 – Quorum
242E1 – Board Meeting Minutes
236R1 – Order of Regular Business Meeting (recommend delete)
238 – Open Meeting
242 – Board of Directors’ Records
245 – Board of Directors’ Member Development and Training
489R1 – Code of Professional Conduct & Ethics (Licensed)

Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jennifer, Karen, Cindy, Onica Nays: None

Board Policies – New – Second Readings:
It was moved by Cindy Johnson to approve the second readings of Board Policies:

556R1 – Parent and Family Engagement Regulation
705.1 – School Bus Safety Instruction
705.2 – School Bus Safety Restraints

Jennifer Munson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Karen, Cindy, Onica, Jennifer Nays: None

I. Board Policy Revision – 813 Purchasing – First Reading:
Dr. Casey Berlau presented a revised Board Policy 813 related to purchasing.

It was moved by Jennifer Munson to approve the first reading of Board Policy 813 on purchasing. Onica Ulveling seconded the motion. On a roll call vote,
the motion passed as follows: Ayes: Cindy, Onica, Jennifer, Karen Nays: None

Business Office Report:
A. Consideration of Bus Purchases:
Dr. Casey Berlau reviewed a proposal from Jeff Cullen to purchase two or three 77 passenger buses currently available from Hoglund Bus Company in Des
Moines. The buses meet Carroll Community School District specifications and are the same as the buses the district purchased last spring. Cost of each bus
would be $94,000.

It was moved by Jennifer Munson to approve the purchase of three buses from Hoglund Bus Company for $94,000 each. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Onica, Jennifer, Karen, Cindy Nays: None

B. SBRC MSA Request for Increased Enrollment, Open Enrolled Out Students Not Counted in Prior Year, and ELL Students Exceeding Five Years:
Dr. Casey Berlau presented a request to the SBRC for modified supplemental amount for increased enrollment, open enrolled out students not counted in prior year, and ELL students exceeding five years.

It was moved by Jennifer Munson to approve the SBRC application for modified supplemental amount for open enrolled out students not counted in the
prior year. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jennifer, Karen, Cindy, Onica Nays: None

C. SU Equipment Breakdown Insurance Renewal:
Gary Bengtson presented a renewal proposal from SU for equipment breakdown insurance. He stated the premium would increase from $110,772 for calendar year 2019 to $135,469 per year for the next 18 months. He stated that with the recent change to include HVAC equipment, the district’s current utilization of the plan is at 98% of the premium paid.

It was moved by Jennifer Munson to approve the renewal bid from SU for equipment breakdown insurance. Onica Ulveling seconded the motion. On a
roll call vote, the motion passed as follows: Ayes: Karen, Cindy, Onica, Jennifer Nays: None

Correspondence/Announcements/Information
A. December 19th – CMS Music Concert – 6:00 p.m.
B. December 19th - CMS Music Concert – 7:00 p.m.
C. December 20th – Tops-in-Tigerland at CHS – 8:15 a.m.
D. December 20th – CHS Superstar – 8:30 p.m.
E. December 23rd through January 1st – Winter Break
F. January 23rd – IASB Regional Workshop at Carroll High School
G. January 28th – IASB Day on the Hill

Suggestions for January 20th Board Meeting:
A. Budget Updates
B. Other Suggestions

Closed Session – Superintendent Evaluation:
It was moved by Jennifer Munson to go into closed session under Code of Iowa 21.5 1 (i) to evaluate the professional competency of an individual whose
appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session and this session will also be closed to complywith confidentiality of personnel records requirements. Cindy Johnson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Cindy, Onica, Jennifer, Karen Nays: None

Board President Karen Friedlein declared the meeting closed at 7:20 p.m.

It was moved by Jennifer Munson to return to open session. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Jennifer, Cindy, Onica, Karen Nays: None

Board President Jennifer Munson declared the meeting open at 7:54 p.m.

Adjournment:
It was moved by Jennifer Munson to adjourn the meeting at 7:55 p.m. Cindy Johnson seconded the motion. Unanimous approval.

dawn@iowaschoo… Thu, 02/20/2020 - 10:40