Minutes - 2019.11.18

Call to Order:
Board President Jennifer Munson called the meeting to order at 5:30 p.m. in the Board Conference Room of the Adams Elementary School. Board members present Karen Friedlein, Brad Jorgensen, Duane Horsley, Jon Sampson, and Jennifer Munson. Staff members present: Dr. Casey Berlau, Gary Bengtson, Sue Ruch, Jerry Raymond, Tammie McKenzie, and Patty Mishark. Others present: Cindy Johnson, Onica Ulveling, Bri Wuebker, Slade Sibenaller, Ashley Brincks, Will Meiners, Amy Whitver, Annie Mehl, and Nathan Konz.

Approval of Agenda:
It was moved by Duane Horsley to approve the Board agenda as presented. Brad Jorgensen seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

Consent Agenda:
A. Minutes of the October 21, 2019 Board meeting

B. Bill listings in the following amounts:

• General Fund $295,607.34
• Student Activity Fund $34,277.39
• Local Option Sales Tax $60,151.75
• Physical Plant & Equipment Levy $8,031.67
• Debt Service Fund $375,021.60
• Nutrition Fund $55,393.81

C. Field Trips

It was moved by Duane Horsley to approve the consent agenda as presented.  Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

Unfinished Business:
A. Voluntary Retirement Plan:
Dr. Casey Berlau presented a proposed voluntary retirement plan to the Board.  He stated the plan is the same as previously discussed with the only change
being the provision of the plan for a two year period. Six applicants would be accepted in each of the two years.

It was moved by Jon Sampson to accept the voluntary retirement incentive plan for the next two years with the amendment suggested regarding plan duration.  Brad Jorgensen seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None

B. Second Reading of Board Policy 402:
The Board held a second reading on proposed mandatory Board Policy 402 – Limitations to Employment References.

It was moved by Duane Horsley to approve staff personnel policy 402. Jon Sampson seconded the motion. On a roll call vote, the motion passed as
follows:  Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

Review Election Results:
Gary Bengtson reviewed the results of the School Board election of November 5, 2019. Five thousand three hundred six votes were cast of which Karen
Friedlein received One thousand one hundred thirty-one votes, Cindy Johnson received one thousand seventy-eight votes, Brad Jorgensen received eight
hundred ten votes, Jon Sampson received seven hundred fifty-two votes, Onica Ulveling received one thousand five hundred three votes and there was a
scattering of thirty-two votes. Karen Friedlein, Cindy Johnson, and Onica Ulveling were declared elected to the office of Director at Large for a four-year
term.

Adjournment:
It was moved by Brad Jorgensen to adjourn the meeting at 5:51 p.m. Jon Sampson seconded the motion. Unanimous approval.

 

Call to Order:
Board secretary Gary Bengtson called the meeting to order at 6:00 p.m. in the Board Conference Room of the Adams Elementary School.

New Board Members Oath of Office:
Gary Bengtson administered the oath of office to newly elected Board members Karen Friedlein, Cindy Johnson, and Onica Ulveling.

Organizational Meeting:
A. Election of Officers:
1. Board President:
Gary Bengtson opened the floor to nominations for the position of Board President. Jennifer Munson nominated Karen Friedlein for the position of
Board President. Duane Horsley seconded the nomination of Karen Friedlein. The motion to elect Karen Friedlein as Board President passed
as follows:  Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None

Gary Bengtson administered the oath of office to Karen Friedlein.

2. Board Vice-President:
Karen Friedlein opened the floor to nominations for the position of Board Vice President. Onica Ulveling nominated Duane Horsley for the position
of Board Vice President. Cindy Johnson seconded the nomination. The motion to elect Duane Horsley as Board Vice President passed as follows:
Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None

Gary Bengtson administered the oath of office to Duane Horsley.

B. Establish Regular Meeting Schedule:
It was moved by Duane Horsley to establish the regular meeting schedule to be the third Monday of each month with meetings to begin at 5:30 p.m. in the Board Room at Adams Elementary, unless the agenda has an alternative location, and to continue to use the consent agenda for the 2019-2020 school year. Jennifer Munson seconded the motion. On a roll call, the motion passed as follows:  Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None

C. Appointment of 2019-2020 Committees/Positions
The Board appointed the following committee assignments by consensus:

1. Transportation Committee:
Staff – Jeff Cullen and Dr. Casey Berlau
Board Member – Jennifer Munson and alternate Duane Horsley

2. School Improvement Team:
Board Members – Cindy Johnson and Karen Friedlein

3. Legislative Network:
Board Member – Cindy Johnson

4. IASB Delegate
Board Members – Duane Horsley and alternate Karen Friedlein

5. County Conference Board
Board Member – Onica Ulveling

6. Negotiations:
Administrators – Dr. Casey Berlau and Gary Bengtson
Board Members – Jennifer Munson and Duane Horsley

7. Calendar Fact-finding Committee:
Board Member – Onica Ulveling

8. Objection to Instructional Materials: - To be determined

9. Affirmative Action Coordinator – Crystal Boes and alternate Gary Bengtson

It was moved by Cindy Johnson to approve the committee appointments and assignments for the 2019-2020 school year as discussed. Duane Horsley
seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Duane, Karen, Onica, Cindy, Jennifer Nays: None

Public Forum:
There was no one present with an issue to bring before the Board.

School Improvement Report:
A. Leadership in Education – Creating a Collaborative Culture:
High school instructors Becky Boes, Tim Hughes, Erin Comstock, and Doug Leiting along with Principal Tammie McKenzie reviewed their process for
creating a collaborative culture at Carroll High School.

B. Carroll High School Principal’s Report:

C. Carroll Middle School Principal’s Report:

D. Fairview and Adams Principal’s Report:

Personnel Report:
A. Recommendations for Employment:
Dr. Casey Berlau presented the following recommendations for employment:

• Jeff Dvorak is recommending Joshua Lepird for the evening custodial position at Carroll High School retroactive to November 11, 2019. If approved Mr. Lepird will work 8 hours per day and will be paid $12.00 per hour.
• Sara Anderson is recommending Carly Tigges for a food service position at Carroll High School retroactive to October 1, 2019. If approved Ms.Tigges would work 7 hours per day and be paid $11.00 per hour.
• Jeff Dvorak is recommending Terry Wright for a custodial position. If approved, Mr. Wright would work 8 hours per day and be paid $12.00 per hour.
• Jeff Cullen is recommending Jim VanHove for the mail and agriculture education student shuttle bus route. If approved, Mr. VanHove would work 4 hours per day and be paid $12.28 per hour.

B. Volunteers:
Dr. Casey Berlau presented the following volunteers for approval:

• Pat Hogan would like to substitute as a registered nurse and also volunteer as a registered nurse. She would also volunteer to assist with screenings.
• Randy Bissen is recommending Tyler Swope as a volunteer wrestling coach.

It was moved by Jennifer Munson to approve the recommendations for employment and volunteers as recommended. The motion was seconded by
Duane Horsley. On a roll call vote, the motion passed as follows:  Ayes: Karen, Onica, Cindy, Jennifer, Duane Nays: None

Administration Report:
A. First Reading of Board Policies:
The Board held a first reading of the following Board policies:

• 102R1 Grievance Procedure (Non-discrimination)
• 102E1 Section 504 Notice of Nondiscrimination
• 102E4 Section 504 Student and Parental Rights
• 201 Organization of the Board of Directors
• 201R1 Organizational Meeting Procedures
• 209 Vacancies
• 217 Secretary-Treasurer
• 229 Annual Meeting
• 233 Meeting Notice
• 234 Quorum
• 242E1 Board Meeting Minutes
• 236R1 Order of Regular Business Meeting (Recommend Deleting Policy)
• 238 Open Meetings
• 242 Board of Director’s Records
• 245 Board of Director’s Member Development and Training
• 489R1 Code of Professional Conduct and Ethics Regulation (Licensed)
• 556R1 Parent and Family Engagement Regulation (New)
• 705.1 School Bus Safety Instruction (New)
• 705.2 Bus Safety Restraints (New)

It was moved by Duane Horsley to approve the first reading of Board Policies as stated in the agenda. Jennifer Munson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Onica, Cindy, Jennifer, Duane, Karen Nays: None

B. Approve Revised Job Descriptions:
Dr. Casey Berlau presented revised job descriptions for the Middle School Cheer Sponsor, High School Cheer Sponsor, and the Superintendent Secretary
positions.

It was moved by Jennifer Munson to approve the Middle School Cheer Sponsor, High School Cheer Sponsor, and the Superintendent Secretary job descriptions as presented. Onica Ulveling seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Cindy, Jennifer, Duane, Karen, Onica Nays: None

Business Office Report:
A. Capital Outlay – Auto scrubber at Adams Elementary and Carroll High:
Dr. Casey Berlau presented the following bids for a floor scrubber at both Adams Elementary and Carroll High School:
• Carroll Cleaning Supply: $8,383.00
• Central Iowa Distributing: $9,465.00

It was moved by Jennifer Munson to accept the bid from Carroll Cleaning Supply for the purchase of two floor scrubbers at a cost of $8,383 each. Cindy
Johnson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Duane, Karen, Onica, Cindy Nays: None

B. Approve Depositories:
Gary Bengtson reported this item had been approved by the Board at their July 22, 2019 regular Board meeting.

C. Approve Lease Agreement with Carroll Booster Club:
Dr. Casey Berlau presented a lease with the Carroll Booster Club for their use of the concessions facilities at the Carroll Stadium and at the Carroll High School.  He stated the terms of the agreement are the same as last year.

It was moved by Jennifer Munson to approve the lease with the Carroll Booster Club. Duane Horsley seconded the motion. On a roll call vote, the motion
passed as follows:  Ayes: Duane, Karen, Onica, Cindy, Jennifer Nays: None

D. Disposal of Obsolete Equipment:
Dr. Casey Berlau stated the district has the following equipment they would like to dispose of:

• 2004 Chevrolet Venture Van
• 2002 E150 Van
• Pull behind Tractor Mower
• Lockers from Fairview

He requested the Board allow the district to publish that these items will be listed on-line for sale.

It was moved by Duane Horsley to allow for the disposal of obsolete equipment which includes two vans, a pull behind mower, and lockers. Onica Ulveling
seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Onica, Cindy, Jennifer, Duane Nays: None

Correspondence/Announcements/Information:
A. Conventions/Meetings:
1. IASB Annual Convention – November 20th & 21st

2. Possible Dates for Board Work Session:
Wednesday – January 8th
Tuesday – January 28th
Wednesday – January 29th

Suggestions for December 16th Board Meeting:

Adjournment:
It was moved by Jennifer Munson to adjourn the meeting at 7:22 p.m. Onica Ulveling seconded the motion. Unanimous approval.