Minutes - 2019.10.21
Minutes - 2019.10.21Call to Order:
Board President Jennifer Munson called the meeting to order at 5:30 p.m. in the Board Conference Room at Adams Elementary School. Board members present: Karen Friedlein, Brad Jorgensen, Duane Horsley, Jon Sampson, and Jennifer Munson. Staff members present: Dr. Casey Berlau, Gary Bengtson, Sue Ruch, Tammie McKenzie, Tom Borchers, and Jeff Dvorak. Others present: Amy Whitver, Annie Mehl, Nathan Konz, Brad Burke, Casie Burke, Onica Ulveling, and Cindy Johnson.
Approval of Agenda:
It was moved by Duane Horsley to approve the agenda as presented. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None
Consent Agenda:
A. Minutes of the April 8th, April 15th, September 16th, and September 19th Board meetings
B. Bill listings in the following amounts:
- General Fund $185,974.51
- Student Activity Fund $28,405.48
- Local Option Sales Tax $135,488.92
- Physical Plant & Equipment Levy $3,544.58
- Nutrition Fund $47,253.53
C. Resignations
D. Field Trips
E. Items withdrawn from the Consent Agenda
It was moved by Brad Jorgensen to approve the consent agenda as presented. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None
Closed Session:
It was moved by Brad Jorgensen to go into closed session to meet with counsel to discuss matters currently in litigation pursuant to Iowa Code Section 21.5(1)(c). Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None
Board President Jennifer Munson declared the meeting closed at 5:40 p.m.
Return to Open Session/Approval of Tentative Settlement in the Case of Wiegmann v. Carroll Community School District:
It was moved by Jon Sampson to return to open session at 5:55 p.m. Brad Jorgensen seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Jon, Jennifer, Karen, Brad Duane Nays: None
It was moved by Brad Jorgensen to accept the recommended settlement from the District’s Insurance Carrier in order to avoid additional costs, expenses, and attorney fees and conclude the ongoing litigation with Stephanie Wiegmann. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None
Public Forum:
There was no one present with an issue to bring before the Board.
Donations:
Dr. Berlau presented the following donations for approval:
• The Association for Handicapped Citizens would like to donate $500 to the Carroll Community School District Special Education Department.
• Marty Tuel would like to donate ten medicine balls to the middle school wrestling program.
• Stephanie Drake and the 6th grade Carroll Youth Volleyball Program would like to donate five volleyballs to the Carroll Middle School Volleyball Program.
It was moved by Duane Horsley to accept the three donations as listed in the agenda. Brad Jorgensen seconded the motion. On a roll call vote, the motion
passed as follows: Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None
School Improvement Report:
A. Fall 2019 FAST Scores:
Sue Ruch briefly reviewed the fall FAST Scores
Personnel Report:
A. Employment Recommendations:
Dr. Casey Berlau stated that Jeff Cullen is recommending Brian Mentzer for a contracted bus route. If approved, Mr. Mentzer would work 3.72 hours per day
and would receive the starting pay of $18.08 per hour plus the $1,000 signing bonus.
B. Contract Modification:
Dr. Casey Berlau presented the following contract modifications: • It is recommended that Jill Grieman’s contract be modified to include $25.00 per month telephone reimbursement beginning in November 2019.
- Gary Bengtson is recommending a $.15 cent per hour increase retroactive to start of the 2019-2020 school year for food service worker Janet Olerich.
- Gary Bengtson is recommending a $.05 cent per hour increase retroactive to start of the 2017-2018 school year for bus driver Bruce Ades. This increase will result in back pay of $98.12. • Gary Bengtson is recommending a $.05 cent per hour increase retroactive to start of the 2017-2018 school year for bus driver Janet Olerich. This increase will result in back pay of $62.31.
- Gary Bengtson is recommending a $.05 cent per hour increase retroactive to start of the 2017-2018 school year for bus driver Larry Smith. This increase will result in back pay of $93.66.
It was moved by Brad Jorgensen to accept the recommendation for employment and the contract modifications as presented. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None
Administration Report:
A. Reports from Superintendent and Building Principals:
Dr. Casey Berlau reported on activities within the district and principals Sue Ruch and Tammie McKenzie reported on activities within their individual
buildings.
B. October 2019 Certified Enrollment Report:
Dr. Casey Berlau presented the Certified Enrollment Report that was recently certified with the Iowa Department of Education. He stated that the total
certified enrollment for 2019-2020 was 1,701 students or a decrease of 17 students from the 2018-2019 school year.
C. Seven Year Enrollment History Report:
Dr. Berlau presented a seven-year enrollment history to the Board for comparison purposes.
D. Memorandum of Understanding with New Hope Village:
Dr. Casey Berlau presented a Memorandum of Understanding with New Hope Village which would allow them to use district facilities in the event of an
emergency. This agreement is a renewal of a previous agreement.
It was moved by Duane Horsley to approve the agreement between New Hope Village and the Carroll Community School District. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None
E. Sharing Agreement with Ar-We-Va Community School District for Speech:
Dr. Casey Berlau stated he had been contacted by the Ar-We-Va Community School District about the possibility of sharing speech with the Carroll Community School District. It is estimated that five or six students from Ar-We-Va would be participating.
It was moved by Jon Sampson to accept the sharing agreement with Ar-We-Va for the speech program. Duane Horsley seconded the motion. On a roll call
vote, the motion passed as follows: Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None
F. Establish Timeline for Superintendent Evaluation:
The Board held a brief discussion on the criteria, procedures, and schedule for
evaluating the superintendent.
G. Approve Board Policy Review Schedule:
Dr. Casey Berlau presented a revised schedule for the review of Board policies. The schedule will change from each policy being reviewed every three years to every five years.
H. First Reading of Board Policy 402 Limitations to Employee References:
The Board held a first reading of Board Policy 402 titled Limitations to Employee References. This is a new policy recommended by the Iowa
Association of School Boards.
I. Second Reading of Board Policies:
The Board held a second reading of Board Policy 424 on Abuse of Students by District Employees, and Board Policies 433 and 433R1 on Voluntary
Retirement and Regulation.
It was moved by Brad Jorgensen to approve the first reading of Board Policy 402 and a second reading on Board Policies 424 and 424R1 and the deletion of
Board Policies 433 and 433R1. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None
J. Discuss Early Retirement Plan for 2019-2020:
The Board held a brief discussion on developing an early retirement plan for the 2019-2020 school year. This will be discussed at the November meeting.
K. Recommend Persons to Serve on School Improvement Committee:
Dr. Casey Berlau recommended the following individuals to serve on the School Improvement Advisory Committee: Jeff Dvorak, Larry Lesle, Jill
Grieman, Crystal Boes, Randy Bissen, Chelsea Bissen, Ann Neumann, Ryan Simmelink, Craig Rowedder, Lynn Dvorak, Jen Munson, Brad Jorgensen, Carol
Danner, Jenna Olberding, Thetia Hall-Polking, Bill Polking, Jane Roiland, Tammie McKenzie, Doc Madsen, Katie Kruse, Elijah Lee, Emma Nelson, Jerry
Raymond, Casey Berlau, and Sue Ruch.
L. Recommend Persons to Serve on Special Education Services Delivery Plan:
The following individuals were recommended to serve on the District’s Special Education Services Delivery Plan:
Special Education Plan Team
- Casey Berlau – Superintendent
- JoAnn Kocke – AEA
- Jennifer Auen – AEA
Elementary
- Crystal Boes – Administration
- Sue Ruch – Administration
- Holly Warnke – Preschool/Special Education - Fairview
- Tina Luchtel – General Education – Fairview
- Lynn Dvorak – Special Education – Fairview
- Ryan Simmelink – General Education – Adams
- Jen Arkland – Special Education – Adams
- Tonya & Cory Heiman – Parents
Middle School
- Jerry Raymond – Administration
- Alison Weber – Special Education
- Nate Wall – General Education
- Tawnya Heinricks – Parent
High School
- Tammie McKenzie – Administration
- Kevin Rasmussen – Special Education
- Kenna Koster – General Education
- Brian Grooms – General Education/Adaptive PE
- Stacy Stangl – Parent
Kuemper
- Kathi Milligan – Administration
- Kayla Venner – Resource
- Andrew Klenk – General Education
- Lyndi Steger – parent
It was moved by Karen Friedlein to approve the members on the School Improvement Committee and the Special Education Services Delivery Plan.
Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None
M. Modified Supplemental Growth for English Language Learners:
Gary Bengtson stated that district had costs in the English Language Learners program in excess of those funded through the program. The district has
applied for additional allowable growth from the state and this request must be approved by the Board.
It was moved by Brad Jorgensen to seek approval of Modified Supplemental Amount of $26,278 for excess costs for serving English Language Learners in a
Limited English Instructional Program during the 2018-2019 school year. Duane Horsley seconded the motion. On a roll call vote, the motion passed as
follows: Ayes; Duane, Jon, Jennifer, Karen, Brad Nays: None
Business Office Report:
A. Agreement with Iowa School Board Association to Conduct a Needs Assessment:
Dr. Casey Berlau presented a proposal to have the Iowa School Board Association conduct a Needs Assessment for the Carroll Community School District. The last assessment was held approximately five years ago. The estimated cost of the assessment would be $1,900.
It was moved by Jon Sampson to contract with the Iowa School Board Association to conduct a needs assessment for an estimated cost of $1,900.00. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None
B. Financial Reports:
Gary Bengtson presented various financial reports to the Board.
C. Sound System Bid for Adams Elementary:
Jeff Dvorak presented a proposal from DB Acoustics to use the power amplifier from the high school auditorium, the speakers recently replaced in the high
school gymnasium, a new mixer, digital equalizer, blue tooth player, and microphones and replace the existing sound system at Adams Elementary
School for a cost of $6,745.00.
D. Sound System Bid for Carroll High School Auditorium:
Jeff Dvorak presented a bid from DB Acoustics to replace the sound system at the Carroll High School auditorium. The base cost of the proposal is $27,400.
It was moved by Brad Jorgensen to approve the bids from DB Acoustics for a total cost of $34,145.00 for a sound system at the high school auditorium and
the Adams gymnasium. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None
Correspondence/Announcements/Information:
A. Conventions/Meetings:
• IASB Employee Relations Conference – October 17th
• IASB Delegate Assembly – November 20th
• IASB Annual Convention – November 20th and 21st
Suggestions for November 18th Board Meeting:
A. Budget Updates
B. SBRC Application for Increased Enrollment, Open Enrollment, and Excess LEP Cost
C. Policy Review
Closed Session – Superintendent Evaluation:
It was moved by Jon Sampson to go into closed session under Code of Iowa 21.5 1 (i) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session and this session will also be closed to comply with confidentiality of personnel records requirements. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None
Board President Jennifer Munson declared the meeting closed at 7:39 p.m.
It was moved by Duane Horsley to return to open session. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None
Board President Jennifer Munson declared the meeting open at 8:29 p.m.
Adjournment:
It was moved by Brad Jorgensen to adjourn the meeting at 8:29 p.m. Jon Sampson seconded the motion. Unanimous approval.