Minutes - 2019.09.16
Minutes - 2019.09.16Call to Order:
Board President Jennifer Munson called the meeting to order at 5:30 p.m. in the Board Conference Room of the Adams Elementary School. Board members present: Karen Friedlein, Brad Jorgensen, Duane Horsley, Jon Sampson, and Jennifer Munson. Staff members present: Dr. Casey Berlau, Gary Bengtson, Sue Ruch, Jerry Raymond, Tammie McKenzie, Crystal Boes, Katie Davidson, Jessica DeYoung, Emily Fitzpatrick, Brian Grooms, Shelley Helmich, Brianne Hogenson, Kenna Koster, Amy Madsen, Cheryl Magill, Karly Monson, Hannah Robinson, Taylor Schulte, Darby Skillern, Rachel Wittry, and Brady Eischeid. Others present: Amy Whitver, Annie Mehl, Nathan Konz, Jamie Ostrander, Tom Simons, Pat Simons, John Ulveling, Onica Ulveling, Doc Madsen, Claudia Schroeder, Hannah Bush, Savannah Quandt.
Approval of Agenda:
It was moved by Duane Horsley to approve the Board agenda as presented. Brad Jorgensen seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None
Consent Agenda:
A. Minutes of the August 19, 2019 Board meeting:
B. Field Trips:
C. Items Withdrawn from Consent Agenda
It was moved by Jon Sampson to approve the FFA field trip to Indianapolis. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None
It was moved by Brad Jorgensen to approve the consent agenda as presented. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None
Public Forum:
There was no one present with an issue to bring before the Board.
Introduction of New Teachers:
The following new teachers introduced themselves to the Board:
Crystal Boes – Assistant Elementary Principal, Katie Davidson – Kindergarten Instructor, Jessica DeYoung – 3rd Grade Instructor, Emily Fitzpatrick – CHS
English Instructor, Brain Grooms – CHS P.E./Health Instructor, Jenny Grossman – Adams Special Education, Shelley Helmich – CMS Family & Consumer Science, Brianne Hogenson – 7 & 8th Grade Science, Kenna Koster – CHS English Instructor, Amy Madsen – 7th & 8th Social Studies, Cheryl Magill – CMS Special Education, Karly Monson – Kindergarten Instructor, Jessica Ott – 7th & 8th Grade Science, Hannah Robinson – 1st Grade Instructor, Taylor Schulte – Adams Guidance, Darby Skillern – Kindergarten, Rachel Wittry – 5th Grade Instructor.
The Board took a ten-minute break to meet the new teachers.
Business Office Report:
A. FY 2017 Annual Settlements:
Gary Bengtson reviewed the annual settlement with the Board. The report detailed the cash balances in each district account as of June 30, 2019.
B. Certified Annual Report:
Gary Bengtson reviewed a summary of the 2018-2019 Certified Annual Report that was filed with the State of Iowa on September 13, 2019.
It was moved by Jon Sampson to receive and file the 2018-2019 Certified Annual Report. Duane Horsley seconded the motion. On a roll call vote, the motion
passed as follows; Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None
C. Special Education Supplement for 2018-2019:
Gary Bengtson reviewed the 2018-2019 Special Education Supplement with the Board. The preliminary balance in the special education program on June 30, 2019 was -$662,594.30 compared with a balance of -$334,730 for the previous year.
It was moved by Karen Friedlein to request modified allowable growth and supplemental aid for a special education deficit. Duane Horsley seconded the
motion. On a roll call vote, the motion passed as follows: Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None
Adjournment:
It was moved by Duane Horsley to adjourn the meeting at 6:12 p.m. Karen
Friedlein seconded the motion. Unanimous approval.
Call to Order:
Board President Jennifer Munson called the meeting to order at 6:12 p.m. in the Board Conference Room of the Adams Elementary School.
Approval of Agenda:
It was moved by Brad Jorgensen to approve the Board agenda. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None
Appointment for 2019-2020:
IASB Delegate and Alternative:
It was moved by Brad Jorgensen to appoint Duane Horsley as the Iowa Association of School Boards Delegate and Karen Friedlein as the alternate. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None
Donations:
Dr. Casey Berlau reported that Amy Madsen and her family would like to donate 36 Federer tennis rackets and a case of tennis balls to the Carroll Middle School so the physical education teacher can teach a unit on tennis to the fifth through eighth grade physical education classes at Carroll Middle School.
It was moved by Brad Jorgensen to approve the donation. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None
Personnel Report:
A. Employment Recommendations:
Dr. Berlau stated that Jerry Raymond is recommending Jennifer Dentlinger for a special education teacher associate position at Carroll Middle School. If
approved she would work 7 hours per day and would be paid $11.45 per hour.
Dr. Casey Berlau said that Randy Bissen is recommending Ashley Webber and Rebecca Sporrer as co-prom sponsors. If approved each would receive a
stipend of $794.00.
B. Contract Modifications:
Dr. Berlau said that Sue Ruch is recommending an additional $.20 per hour for Andrea Berg. The additional pay is recommended based on her past experience and would be retroactive to August 19, 2019.
C. Volunteer:
Dr. Casey Berlau stated that Tammie McKenzie is recommending Sean Canuso as a volunteer with the speech program. Approval of Sean Canuso is contingent upon receipt of a clear background check.
It was moved by Karen Friedlein to approve the personnel recommendations as stated. Duane Horsley seconded the motion. On a roll call vote, the motion
passed as follows; Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None
Administration Report:
A. Superintendents’ Report:
Dr. Casey Berlau reviewed current and upcoming activities in the Carroll Community School District.
B. Principals’ Report:
Each principal reported on activities within their buildings.
C. DMACC Pre Education Program Observation Hours:
It was moved by Duane Horsley to approve an agreement with Des Moines Area Community College for pre education program observation hours. Karen
Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None
D. Approval of DMACC Concurrent Enrollment Courses:
Dr. Berlau presented the following list of Des Moines Area Community College Concurrent Enrollment Classes:
American National Government Arch Design and Modeling
Auto I Auto II
Auto III Auto IV
Career Work Experience A Career Work Experience B
Composition 1 Composition 2
Computer Languages 101 Computer Languages 102
Computer Languages 201 Computer Languages 202
Electrical Technology Gas Arc Welding
General Chemistry 165 General Chemistry 175
Intro to Health Careers Intro to Sociology
Mechanical CAD Mechanical Technology
Medical Terminology Nurse’s Aide
Oral Communication Psychology 111
Western Civilization
It was moved by Duane Horsley to approve the DMACC Concurrent Enrollment classes. Duane Horsley seconded the motion. On a roll call vote,
the motion passed as follows: Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None
E. 28E Agreement with Woodward-Granger Community School District:
Dr. Casey Berlau presented a proposed 28E agreement with the Woodward-Granger Community School District for special education services.
It was moved by Brad Jorgensen to approve the 28E agreement with the Woodward-Granger Community School District. Karen Friedlein seconded the
motion. On a roll call vote, the motion passed as follows: Ayes: Brad, Duane, Jon, Jennifer, Karen Nayes: None
F. Second Reading of Board Policies:
The Board held a second reading on the following Board Policies:
• 200 Series
• 200 – Legal Status of School District
• 204 – Board of Directors’ Elections
• 205 – Authority of Board of Directors’ and Board Members
• 210 – Board of Directors’ Conflict of Interest
• 211 – Code of Ethics
• 222 – Adoption of Policy
• 223 – Dissemination of Policy
• 226 – Review and Revision of Policy
• 230 – Regular Meeting
• 236R1 – Order of Regular Business Meeting
• 915 – Use or Rental of Facilities
The Board asked if there were members of the community present who had questions or comments regarding Board Policy 915 on Use or Rental of Facilities. Gary Bengtson presented information comparing the current policy and the proposed policy. He also distributed a spreadsheet that detailed staff
expenses for cleaning the stadium. Several in attendance had questions and comments concerning the policy.
It was moved by Jon Sampson to approve the second reading of Board Policies 200, 204, 205, 210, 211, 222, 223, 226, 230, 236R1, and 915. Duane
Horsley seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None
G. First Reading of Board Policies:
The Board held a first reading on the following Board Policies:
• First Reading of 424 – Abuse of Students by District Employees
• First Reading of 433 and 433R1 – Voluntary Retirement and Regulations
It was moved by Brad Jorgensen to approve the first reading of Board Policies 424, 433, and 433R1. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None
Business Office Report:
A. Consider Suburban Bids:
Dr. Casey Berlau stated that the district received three bids for two utility vehicles. The bids were as follows:
- New Way Ford $43,110.00
- Champion Ford $43,000.00
- Motor Inn $40,948.00
It was moved by Brad Jorgensen to approve the bid for two Chevrolet Suburbans from Motor Inn of Carroll for $40,948.00 per vehicle. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None
It was moved by Duane Horsley to annul the motion from August 22, 2019 Board meeting awarding a bid for two Suburbans from Karl Chevrolet. Karen
Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None
B. CHS Commons Wall Bids:
Dr. Casey Berlau reported that all bids on this project are not competed yet.
C. Bids for Lighting Replacement at CMS Gym:
Dr. Casey Berlau stated that Jeff Dvorak had received two bids for LED retro lighting at the Carroll Middle School gymnasium. Lohrmann Electric of Carroll
bid $9,200.00 and Premium Quality Lighting of Minnetonka, Minnesota bid $10,987.90.
It was moved by Brad Jorgensen to approve the bid from Lohrmann Electric for $9,200.00 for LED retrofit lighting at the Carroll Middle School gymnasium.
Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None
D. Discussion on Energy Association of Iowa Schools – Radon Testing:
Dr. Casey Berlau presented a proposal to join the Energy Association of Iowa Schools. One of the items this association is involved with is radon testing in
Iowa schools. The cost to join would be one dollar per student.
It was moved by Karen Friedlein to approve joining the Energy Association of Iowa Schools. Brad Jorgensen seconded the motion. On a roll call vote, the
motion passed as follows: Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None
Correspondence/Announcements/Information:
A. Mid-Term of First Quarter – September 27th
B. Homecoming – October 4th
C. Parent/Teacher Conferences – October 14th and 17th
Suggestions for October 21st Board Meeting:
A. Certified Enrollment Report
Adjournment:
It was moved by Brad Jorgensen to adjourn the meeting at 7:42 p.m. Karen Friedlein seconded the motion. Unanimous approval.