Minutes - 2019.07.22

Call to Order:
Board President Jennifer Munson called the meeting to order at 5:30 p.m. in the Board Conference Room at Adams Elementary School. Board members present Karen Friedlein, Brad Jorgenson, Duane Horsley, Jon Sampson, and Jennifer Munson. Staff members present: Dr. Casey Berlau, Gary Bengtson, Jeff Dvorak and Larry Lesle. Others present: Nathan Konz.

Approval of Agenda:
It was moved by Duane Horsley to approve the Board agenda. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

Consent Agenda:
A. Minutes of the June 18th and June 27th Board meetings

B. Bill listings in the following amounts:

General Fund $364,914.07
Student Activity Fund $6,585.55
Management Fund $349,166.50
Physical Plant & Equipment Levy $255,318.04
Local Option Sales Tax $88,115.13
Nutrition Fund $2,632.16
Scholarship Fund $1,000.00

C. Resignations:

D. Field Trips:

It was moved by Brad Jorgensen to approve the consent agenda. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

Public Forum:
There was no one present with an issue to bring before the Board.

Donations:
There were no donations to present.

Personnel Report:
A. Approvals for Employment:
The following recommendations for employment were presented:

Randy Bissen recommended Kaitlynn Kaufman for a 7th grade volleyball coaching position. If approved she would be on Step 7 of the salary schedule and receive $1,954.00.
Randy Bissen recommended Molly Benson for a music accompanist position. If approved she would receive $12.68 per hour.
Jeff Cullen recommended Tim Henriksen for a contracted bus driving position. If approved, he would work 2.5 hours per day and be paid $18.08 per hour and receive a $1,000 signing bonus.
Jeff Cullen recommended Kevin Boger for a substitute and activity bus driving position.
Sue Ruch recommended Allison Hike for a special education teacher associate position at Fairview Elementary. If approved she would work 6.75 hours per day at $11.55 per hour.
Sue Ruch recommended Kimberly Preston for a preschool special education teacher associate position at Fairview Elementary. If approved she would work 6.75 hours per day at $11.80 per hour.
Sara Anderson recommended Holly Schaefer for a foodservice position at Fairview Elementary position. If approved, she would work 7 hours per day at $10.00 per hour.

B. Contract Modification:
Dr. Casey Berlau recommended that Crystal Boes receive $25.00 per month in cell phone reimbursement.

It was moved by Duane Horsley to approve the personnel report. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as
follows: Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

Administration Report:
A. North Central Consortium Agreement:
Dr. Casey Berlau presented an Agreement for enrollment of nonresident students into the North Central Consortium School with the Manson Northwest Webster Community School District.

It was moved by Karen Friedlein to accept the agreement with the Manson Northwest Webster Community School District. Duane Horsley seconded the
motion. On a roll call vote, the motion passed as follows: Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

B. St. Anthony Athletic Training Agreement:
Dr. Casey Berlau presented a proposed agreement with St. Anthony Regional Hospital for the services of an athletic trainer for the 2019-2020 school year.
The cost of the agreement would be $2,000 annually.

It was moved by Duane Horsley to approve the St. Anthony athletic training agreement. Jon Sampson seconded the motion. On a roll call vote, the motion
passed as follows: Ayes: Duane, Jon, Karen Brad Nays: None Abstain: Jennifer

C. Starting and Substitute Pay for 2019-2020:
Dr. Casey Berlau presented a list of proposed starting and substitute pay for the 2019-2020 school year. It was moved by Karen Friedlein to accept the starting and substitute pay rates for the 2019-2020 school year. Brad Jorgensen seconded the motion. On a roll call vote, the motion passed as follows:
Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

D. IASB 2019-2020 Legislative Priorities:
The Iowa Association of School Boards has requested local school boards establish their top four legislative priorities for the 2019-2020 school year.
After discussion, the Board agreed on the following resolutions:

7. Mental Health:
Supports efforts to establish comprehensive community mental health systems to offer preventative and treatment services and comprehensiveschool mental health programs that include in-school access for students to mental health professionals and provisions for reimbursement by Medicaid and private insurers. Supports additional ongoing teacher, administrator, and support staff training to improve the awareness and understanding of child emotional and mental health needs. Supports incentives for workforce development for mental health professionals in schools.
13. Market-Competitive Wages:
Supports providing school districts with incentives and flexibility to pay market competitive wages for shortage area positions, especially in the areas to meet graduation and Iowa content standards.
19. School Funding Policy:
Supports a school foundation formula that:
• Provides sufficient and timely funding to meet education goals;
• Equalizes per pupil funding;
• Provides a funding mechanism for transportation costs that reduces the pressure on the general fund and addresses inequities between school districts;
• Includes factors based on changes in demographics including socioeconomic status, remedial programming, and enrollment challenges;
• Reflects actual costs for special education services
• Incorporates categorical funding in the formula within three years; and
• Includes a mix of property taxes and state aid
20. Supplemental State Aid:
Supports setting supplemental state aid:
• For FY 2020 by January 31, 2019.
• For FY 2021 and future budget years, at least 14 months prior to the certification of the school’s district budgets; and
• at a rate that sufficiently supports local districts’ efforts to plan, create, and sustain world-class schools
Setting supplemental state aid within the statutory requirements allows districts to make sound financial decisions on programs, staffing levels, and providing the best possible education to all students. IASB supports a formula driven method for establishing the supplemental state aid growth rate if it is not set within the statutory requirements.

It was moved by Duane Horsley to propose 2019-2020 IASB legislative priorities as 7.-Mental Health, 13. Market-Competitive Wages, 19. School Funding Policy, and 20. Supplemental State Aid. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

E. Board Policy Revisions:
1. Second Reading 538R1 – Co-Curricular Activities and Competitions:
The Board held a second reading of Board Policy 538R1 related to Co-Curricular Activities and Competitions.

It was moved by Duane Horsley to approve the second reading of Board Policy 538R1. Jon Sampson seconded the motion. On a roll call vote, the
motion passed as follows: Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

2. First Reading of Board Policies:
The Board held a first reading on the following Board Policies:

210 – Board of Directors’ Conflict of Interest:
501R3 – Attendance Center Assignment (New)
508 – Graduation Requirements
609 – Special Education
617 – Basic Instruction Program

It was moved by Jon Sampson to approve the first reading of Board Policies 210, 501R3, 508, 609, and 617. Karen Friedlein seconded the
motion. On a roll call vote, the motion passed as follows: Ayes: Duane, Jon, Jennifer, Karen, Brad Nays: None

Business Office Report:
A. Appointment of Secretary/Treasurer (Code 279.3):
It was moved by Brad Jorgensen to appoint Gary Bengtson as the Board Secretary/Treasurer. Karen Friedlein seconded the motion. On a roll call vote,
the motion passed as follows: Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

Jennifer Munson administered the oath of office to Gary Bengtson.

B. Issue of Warrants Resolution:
Gary Bengtson presented the Issue of Warrants Resolution for fiscal year 2019-2020 for approval. Brad Jorgensen moved to approve and read the following:
“The Board of Directors of the Carroll Community School District hereby authorizes the Board Secretary to issue warrants when the Board is not in
session for the payment of utilities, freight, drayage, express, postage, salaries, state and federal taxes, FICA, IPERS, CEA and CESA dues, employee
annuities, United Way contributions, health insurance premiums, Carroll Recreation Center dues, advance transportation expenses, registration fees and
related costs, court-ordered garnishments, and previously approved contracted expenses.”

Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None

C. Bank Depositories:
Gary Bengtson presented a resolution naming bank depositories for 2019-2020: “Be it resolved that the Board of Directors of the Carroll Community School
District in Carroll County, Iowa approves the following list of financial institutions to be depositories of District funds in conformance with all applicable provisions of the Iowa Code. The Board Secretary is hereby authorized to deposit District funds in amounts not to exceed the maximum approved for each respective financial institution as set out below:

BANKS

Depository Name Home Office Balance
Availa Bank    Carroll, IA    $3,000,000
Iowa Savings Bank    Carroll, IA    $3,500,000
Commercial Savings Bank Carroll, IA    $3,000,000
Bank of the West    San Francisco, CA    $1,000,000
Westside State Bank    Westside, IA    $1,000,000
Templeton Savings Bank Templeton, IA $1,000,000
United Bank of Iowa Ida Grove, IA $7,000,000
Breda Savings Bank    Breda, IA    $1,000,000

INVESTMENTS (not required)

Iowa Schools Des Moines, IA $6,500,000
Joint Investment Trust

CERTIFICATION

I hereby certify that the foregoing is a true and correct copy of a resolution of the Carroll Community School District's Board of Directors adopted at a
meeting of said public body, duly called and held on the 22nd day of July, 2019, a quorum being present, as said resolution remains of record in the minutes of said meeting, and is now in full force and effect.”

It was moved by Karen Friedlein to approve the Bank Depository Resolution for 2019-2020. Brad Jorgensen seconded the motion. On a roll call vote, the
motion passed as follows: Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

D. Parks, Recreation, and Cultural Advisory Board Membership:
Jennifer Munson said that the Board had appointed a member to participate on this committee in the past but the meetings had been switched to Monday nights and due to the conflict with Board meetings no one from the Board has attended for some time. It is suggested that Activities Director Randy Bissen be
appointed to this committee as his attendance at Board meetings is not usually
required.

It was moved by Brad Jorgensen to appoint Randy Bissen to the Parks, Recreation, and Cultural Advisory Board. Karen Friedlein seconded the
motion. On a roll call vote, the motion passed as follows: Ayes: Brad, Duane, Jon, Jennifer, Karen Nays: None

E. Tires Bids:
Dr. Berlau reported that two tire bids were received by the district for the 2019-2020 school year. Bauer Built Tire Company bid $2,210.00 and Performance
Tire bid $2,450.00.

It was moved by Jon Sampson to award the tire bid to Bauer Built Tire Company for $2,210.00. Duane Horsley seconded the motion. On a roll call
vote, the motion passed as follows: Ayes: Duane Jon, Jennifer, Brad Nays: None

F. Copier Bids:
Gary Bengtson presented five bids for the lease of copy machines for the district for a three year period. He stated the lease is calculated on 263,000 copies per month and 3,600 color copies per month for a 36 month term. He stated the apparent low bidder is Access Systems of Des Moines . He suggested that the bid from Access Systems be approved contingent upon them submitting lease documents agreeable to the district’s attorney and himself. If agreement cannot be reached the district would work with the next lowest bidder.

It was moved by Duane Horsley to accept the Access Systems bid of $71,424.00
for a three-year contract contingent upon Gary and our attorney reaching agreement with Access Systems. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

G. Sound System Bids:
Jeff Dvorak reported the district had received two bids for the installation of a new sound system in the Carroll High School Gymnasium. He stated that district personnel had listened to a demonstration of the sound system available with the Daktronics video board recently installed in the gymnasium. The system consisted of a single speaker box and didn’t offer much of an improvement over the existing system. The district contacted DB Acoustics from Marion, Iowa who specializes in designing sound systems for such environments. They proposed a twelve speaker system with two subwoofers and designed specifically to meet the needs for sports activities and other functions such as graduation ceremonies. The cost of the system would be $38,769 with some of those funds coming from excess funds raised for the video board.

It was moved by Jon Sampson to accept the gymnasium sound system bid from DB Acoustics for $38,769.00. The motion was seconded by Karen Friedlein.
On a roll call vote, the motion passed as follows: Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None

H. Carroll High School Commons Wall Bids:
Jeff Dvorak reported he had not received any bids on this project yet.

I. Radio System Bids:
High School Coordinator of Student Support Services Larry Lesle reported that he and Jeff Cullen had been researching a replacement for the district’s current radio system. The system would provide communications to the district’s bus fleet but also enable between building communications and district-wide service in the event of an emergency. He stated the current system was outdated and the FCC license had lapsed. He presented the low bid from FirstWireless, Inc. of Omaha, Nebraska for a repeater, 34 handheld radios, and related equipment at a cost of $32,186.79. He stated the proposed repeater would work with the current analog radios in the buses in addition to the new proposed digital radios. As buses are added to the fleet the analog radios would be replaced with digital equipment.

It was moved by Brad Jorgensen to accept the bid of $32,186.79 from FirstWireless for the communication network. Duane Horsley seconded the
motion. On a roll call vote, the motion passed as follows: Ayes: Karen, Brad, Duane, Jon, Jennifer Nays: None

J. Preschool Agreement with Kuemper:
Dr. Casey Berlau presented a proposed preschool agreement with the Kuemper Catholic School District. The only change in this agreement over past
agreements is that the restriction to two classrooms would be changed to three.

It was moved by Karen Friedlein to approve the proposed preschool agreement between the Carroll Community School District and the Kuemper Catholic
School System. Duane Horsley seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jennifer, Karen, Brad, Duane, Jon Nays: None

K. Capital Outlay:
1. Adams Street Parking/Crosswalk Project:

2. Sidewalk Replacement from Adams Gym:
Jeff Dvorak presented a proposal to remove the south crosswalk on the west side of Adams Elementary and reconfigure pavement in the area. This
would enable up to eight buses to line up for student boarding. The project would also provide handicap parking on the west side of the gymnasium an
replace sidewalks in the area. The cost of the project would be $31,810.00.

It was moved by Brad Jorgenson to accept the bid from Keith Nelson Builders for $31,810.00. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows: Ayes: Jon, Jennifer, Karen, Brad, Duane Nays: None

L. Budget Updates:
Gary Bengtson reviewed various budget reports with the Board

Correspondence/Announcements/Information:
A. New Teachers Report August 14th, 15th , and 16th
B. All Staff Report on August 19th
C. August Board Meeting – August 19th
D. August 23rd – First Day of School with Students

Suggestions for August 19th Board Meeting:
A. Appointments for Fiscal Year 2019- 2020

Adjournment:
It was moved by Duane Horsley to adjourn the meeting at 7:02 p.m. Brad Jorgensen seconded the motion. Unanimous approval.

dawn@iowaschoo… Tue, 02/18/2020 - 14:26