Minutes - 2019.06.27

Call to Order:
Board President Jennifer Munson called the meeting to order at 12:08 p.m. in the Board conference room of Adams Elementary School. Board members
present: Karen Friedlein, Jon Sampson, and Jennifer Munson. Staff present: Marty Fonley, Gary Bengtson, Diane Renneke, Larry Lesle, Chelsea Bissen,
Craig Rowedder, and Jeff Dvorak. Others present: Annie Mehl and Nathan Konz.

Approval of Agenda:
Jon Sampson moved to approve the agenda. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Jon, Jennifer Nays: None

Consent Agenda:
A. Resignations:
Marty Fonley stated that Stacie Muhlbauer wishes to resign from her preschool teacher associate position.

B. Approval for Employment:
The following recommendations for employment were presented for approval:

• Jeff Cullen recommended Jerry Tyron for a sub and activity bus driving position. Approval was recommended contingent upon his completion of all required training and obtaining all required licenses.
• Sue Ruch recommended Roxanne Aden for a crossing guard at Adams Elementary in the afternoon only.
• Jerry Raymond recommended Andrea Hogenson for the 7th and 8th grade science teaching position. If approved Ms. Hogenson would be placed on Step 9 of the BA lane and would receive $43,923 (base of $37,445). Approval was recommended contingent upon receipt of a clear background check.
• Sue Ruch recommended Karen Sturm for the central printing position at Adams Elementary. If approved, Ms. Strum will work 7.5 hours per day and will be paid $12.00 per hour. Approval was contingent upon receipt of a clear background check.
• Sue Ruch recommended Kirstyne Moten for a special education teacher associate position at Fairview Elementary. If approved, Ms. Moten will work 6.75 hours per day and will be paid $11.25 per hour.  Approval was recommended contingent upon receipt of a clear background check.
• Sue Ruch recommended Stacy Rummerfield for a special education teacher associate position at Fairview Elementary. If approved, Ms. Rummerfield will work 6.75 hours per day and will be paid $11.55 per hour. Approval was recommended contingent upon receipt of a clear background check.

C. Contract Modifications:
The following contract modifications were presented for approval:

• The Board of Education recommended that Dr. Casey Berlau’s contract be modified to a three-year contract.
• Melissa Owen will share teacher associate responsibilities with a student that has a severe/profound needs. Sue Ruch recommended her pay be adjusted to reflect this change.
• Julie Chumbley will share teacher associate responsibilities with a student that has severe/profound needs. Sue Ruch recommended her pay be adjusted to reflect this change.

D. Review/Approve End of Year Bills:
Gary Bengtson and Diane Renneke reviewed the end of year bills with the Board in the following amounts:

• General Fund $176,048.39
• Physical Plant & Equipment Levy $250,849.80
• Local Option Sales Tax $62,566.00
• Student Activity Fund $13,640.83
• School Nutrition Fund $6,824.02

It was moved by Karen Friedlein to approve the consent agenda and the end of year bills excluding the bill to Covent Construction. Jon Sampson
seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jon, Jennifer, Karen Nays: None

It was moved by Jon Sampson to approve the bill from Covent Construction contingent upon the approval of Jeff Dvorak and Gary Bengtson and
discussion with Covent Construction and the architect. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Jon Nays: None

Second Reading of Board Policies:
Marty Fonley presented the following Board Policies for a second reading:
• 391 Insurance
• 401 Equal Employment Opportunity and Affirmative Action
• 426 Affirmative Action Grievance Procedure
• 467 Evaluation – Classified Employees (delete)
• 468 Employee Minimum Wage and Overtime Compensation
• 469 Resignation – Classified Personnel
• 476 Grievance Procedure (delete)

• 485 Licensed Employee Salary Schedule (delete)
• 487 Insurance – Licensed Staff – (delete)
• 488 Evaluation Procedure – Licensed Employees (delete)
• 499 Suicide Prevention and ACES Training Requirements (new)
• 708R1 Bus Service Eligibility Regulation

It was moved by Karen Friedlein to approve the changes to the Board policies as described. Jon Sampson seconded the motion. On a roll call
vote, the motion passed as follows:  Ayes: Karen, Jon, Jennifer Nays: None

Consider Revising Board Policy 538R1:
Marty Fonley presented revised Board policy 538R1 titled Co-Curricular Activities and Competitions.

It was moved by Jon Sampson to approve the first reading of Board Policy 538R1. Karen Friedlein seconded the motion. On a roll call vote, the motion
passed as follows:  Ayes: Jon, Jennifer, Karen Nays: None

Control Room Bids:
A. Construction of Control Room:
Jeff Dvorak reported he had received two bids for the construction of a control room in the small commons of the Carroll High School. The first bid from Rotert Construction of Carroll was for $18,000 and the second from Badding Construction of Carroll was for $16,807.  It was moved by Karen Friedlein to approve the bid from Badding Construction for the construction of the control room for $16,807.00 contingent upon them removing the display case by July 8th, and to approve the electrical bid from Lohrmann Electric for $3,800.00. Jon Sampson seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jennifer, Karen, Jon Nays: None

B. Equipment for the Control Room:
Gary Bengtson stated that the district had received two bids for equipment in the control room. This bid would provide for the installation of permanent
cameras in the high school gymnasium which would be wired back to the control room. The remaining equipment in the control room would enable the district to stream activities to the internet. He stated the bids were from Z Systems Inc. of Saint Louis Park, Minnesota for a total of $45,377.41, and from Aldis Systems of Minneapolis, Minnesota for a total of $55,132.47.  Craig Rowedder and Chelsea Bissen explained the bids to the Board and stated that although both systems would allow for streaming of events the bids also contain many differences. The bid from Aldis Sytems, for example, would allow for live streaming from the Carroll Athletic Stadium as well. Mr. Rowedder stated the bid prices are a maximum price as the district already owns some of the equipment listed on the bid.

It was moved by Jon Sampson to approve the bid from Aldis Systems not to exceed $55,200.00. Karen Friedlein seconded the motion. On a roll call
vote, the motion passed as follows:  Ayes: Karen, Jon, Jennifer Nays: None

Closed Session – Emergency Operation Plan:
It was moved by Jon Sampson to go into closed session as authorized by Section 21.5(1)(a) of the open meetings law to review or discuss records which
are required or authorized to be kept confidential. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Jon, Jennifer, Karen Nays: None

Jennifer Munson declared the meeting closed at 12:51 p.m.

It was moved by Jon Sampson to return to open session at 1:07 p.m. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as
follows:  Ayes: Jennifer, Karen, Jon Nays: None

Jennifer Munson declared the meeting open at 1:07 p.m.

Emergency Operations Plan:
It was moved by Jon Sampson to approve the Emergency Operations Plan as presented. Karen Friedlein seconded the motion. On a roll call vote, the motion passed as follows:  Ayes: Karen, Jon, Jennifer Nays: None

Adjournment:
It was moved by Karen Friedlein to adjourn the meeting at 1:08 p.m. Jon Sampson seconded the motion. Unanimous approval.